AGENDA
EXETER CITY COUNCIL
TUESDAY, JUNE 27, 2023
Closed Session - 6:30 p.m.
Regular Session - 7:00 p.m.
137 North "F" Street, Exeter, California
MAYOR
CITY ADMINISTRATOR Frankie Alves PUBLIC WORKS DIRECTOR
Adam Ennis MAYOR PRO TEM Daymon Qualis
CHIEF OF POLICE Justin Mil CITY ATTORNEY
John Hall Julia Lew
FINANCE DIRECTOR/ Jacob Johnson CITY PLANNER
CITY TREASURER Vicki Riddle Greg Collins
Interim Rene Miller Barbara Sally CITY ENGINEER
CITY CLERK Spencer Supinger
Shonna Oneal
Staff Reports related to items on the agenda are available on the City's website at www.cityofexeter.com and
available for viewing at the Council Chambers.
6:30 p.m.
A. CALL TO ORDER CLOSED SESSION
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS - Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed three minutes. Please begin your comments by stating your name and providing your C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):
1. 54956.95 Consideration of Liability Claims (Four)
Claimants: The Estate of Victor Alexis Melendez-Marquez (deceased), Victoria Marquez-Franco, Mia Menendez, and Janira Marquez-Franco
Claim Against: City of Exeter
7:00 p.m. (Or, immediately following Closed Session)
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any)
E. PLEDGE OF ALLEGIANCE AND INVOCATION:
MEETING AGENDA
EXETER CITY COUNCIL
F. PUBLIC COMMENTS:
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.
In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.
G. SPECIAL PRESENTATIONS (if any): None
H. CONSENT CALENDAR:
Items listed under the Consent Calendar are considered to be routine and will be enacted by one motion.
There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approve regular minutes of June 13, 2023
2. Payment of Bills
3. Payroll June 9, 2023
4. Approve a Request for Special Event Facility Use for the Exeter Lions Club, consisting of private use of Dobson Field for an Independence Day Fireworks Show July 2, 2023, with set up beginning at 8:00 am, the show beginning at dusk and ending at 11:00 pm and a $50 fee waiver, subject to the conditions presented by staff.
5. Approve a Request for a Special Event with Facility Use of Mixter Park and Street Closure of Pine St. between D St. and F St. for National Night Out hosted by the Exeter Police Department, beginning at 1:00 pm August 1, 2023, and ending at 9:00 pm, subject to the conditions presented by staff.
6. Approve a request by City of Exeter Recreation Department to close South E Street, from Pine Street to the public parking lot south of the Wildflower Café and use Mixter Park on Wednesday October 11, 2023, from 4:00 p.m. to 8:30 p.m. for Family Fun Night.
7. Approve requests by the Exeter Chamber of Commerce for facility use and various street closures for the Annual Fall Festival between the hours of 6:00 a.m.- 5:00 p.m. on Saturday October 14, 2023, subject to the conditions outlined.
8. Approve a request from Michael Young of Forever Young Events to host the 3d annual Scarecrow 2.0 which includes a 2 mile and 10K walk/run through various City streets on Sunday October 22,2023.
MEETING AGENDA
EXETER CITY COUNCIL
9. Adopt Resolution 2023-20 approving the City of Exeter's Fiscal Year 2023/24 list of projects funded by SB 1: The Road Repair and Accountability Act Road Maintenance and Rehabilitation Account
10. Treasurer's Report: October 2023, November 2023, December 2023, and January 2024 I. INDIVIDUAL BUSINESS ITEMS:
Comments related to Individual Business and Public Hearing Items are limited to three minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Public Hearing to adopt Resolution 2023-21 establishing an FY 2023-2024 General Fund appropriation limit of $10,666,171- Rene Miller, Interim Finance Director
2. Discussion and direction to either appoint a new candidate or solicit applications for candidates for the City of Exeter's representative on the Measure R Citizen's Oversight Committee for a 2- year term beginning July 1, 2023- City Administrator Adam Ennis
3. Approve and authorize the Mayor and City Administrator to execute an Addendum to Interim Finance Director Rene Miller's employment contract providing for a 2% hourly rate increase ($56.17 per hour) effective July 3, 2023 to match Finance Director Step E of the updated approved pay schedule for the 2023/2024 fiscal year- City Administrator, Adam Ennis
4. Discussion to receive information regarding the proposed landscape conversion for the downtown area bulb-outs, provide input, and direct staff on preferred alternatives for ground cover - Public Works Director, Daymon Qualls
J. CITY COUNCIL ITEMS OF INTEREST
K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
L. ADJOURN REGULAR MEETING
State of California)
County of Tulare ) ss.
City of Exeter
I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator's Office; and that I posted this Agenda on the bulletin board in the Finance Office and on the bulletin board outside of City Hall on June 22, 2023 Christina bias
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate ir this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559) 592-9244. Notificatio 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of al appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II) Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C Street, Exeter CA during normal business hours.