AGENDA
EXETER CITY COUNCIL
TUESDAY, JULY 11, 2023
Regular Session - 7:00 p.m.
137 North "F" Street, Exeter, California
MAYOR
CITY ADMINISTRATOR Frankie Alves PUBLIC WORKS DIRECTOR
Adam Ennis MAYOR PRO TEM Daymon Qualls
CHIEF OF POLICE Justin Mills CITY ATTORNEY
John Hall COUNCIL MEMBERS
INTERIM FINANCE DIRECTOR/ Jacob Johnson CITY PLANNER
CITY TREASURER Vicki Riddle
Rene Miller Barbara Sally
CITY CLERK Spencer Supinge
Shonna Oneal
Staff Reports related to items on the agenda are available 7:00 p.m.
A. CALL TO ORDER REGULAR SESSION
B. PLEDGE OF ALLEGIANCE AND INVOCATION:
C. PUBLIC COMMENTS:
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.
In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.
D. SPECIAL PRESENTATIONS (if any): None
E. CONSENT CALENDAR:
Items listed under the Consent Calendar are considered to be routine and will be enacted by one motion.
There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approve regular minutes of June 27, 2023
2. Payment of Bills
MEETING AGENDA
EXETER CITY COUNCIL
3. Payroll June 23, 2023
4. Affirm extra work and authorize additional payment in the amount of $13,543.03 to Galante Bros. Enterprises, Inc. of Visalia, CA, for additional work related to the 2022/2023 Annual Asphalt Patch Repair Project, and appropriate said amount into expenditure accounts for street maintenance.
5. Authorize the City Administrator to execute a purchase agreement with PAPE Material Handling, of Fresno, CA for the purchase of one (1) Hyster H50UT 5,000 Ib Capacity Lift Truck, in the amount of $39,068, and approve an appropriation of $3,068 into expenditure account 105.141.080.002.
6. Authorize the City Administrator to execute a sole source purchase agreement for one (1) 2022 Ford F-250 utility truck with Monarch Ford of Exeter in the amount of $57,689.04.
7. Approve a street closure request to consist of B Street from the south side of Pine to the north side of Rocky Hill Dr, Rocky Hill Dr from the west side of B St to C St, Pine St from the west side of B St to F St and F St from Pine St to the north side of Maple and all associated alley approaches between the hours of 3:00 p.m. - 8:00 p.m. on Friday December 1, 2023, for the City of Exeter Christmas Parade subject to the conditions presented.
8. Authorize the City Administrator to execute a one-year agreement with Tulare County to provide emergency dispatch and communication services for $121,165.00.
F. INDIVIDUAL BUSINESS ITEMS:
Comments related to Individual Business and Public Hearing Items are limited to three minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Discuss Landscape and Lighting Assessment District history, drought tolerant conversion and maintenance of Country View Estates 1 & 2/Awbrey Estates and provide direction to staff regarding future maintenance for all City of Exeter Landscape and Lighting Assessment Districts.- City Administrator, Adam Ennis
2. Adopt Resolution 2023-22, a resolution approving Engineer's Reports and confirming the diagrams and assessments therein for the current twenty (20) City of Exeter Landscape and Lighting Maintenance Assessment Districts 23-01, 08-01; 06-01; 05-01; 05-02; 04-01; 04-02; 04-03; 04-04; 04-05; 03-01; 03-02; 01-01; 01-02; 00-01; 00-02; 98-01; 97-01; 91-01A; 91-01B, including amending Landscape and Lighting District Nos. 91-01A; 97-01; 98-01; 00-02; 03-01, 04-02; 04- 03; 04-04; 04-05; 05-02; and 06-01 in support of proposed annual benefit assessment (ABA) increases for fiscal year 2023-2024, with attached 2023/24 Landscape and Lighting Assessment Districts Engineer's Reports - City Engineer, Spencer Supinger
3. Public Hearing: Intent to levy and collect assessments of $84,953.24 on twenty existing Landscape and Lighting Maintenance Assessment Districts (LLMADs) 00-01; 00-02; 01-01; 01-02; 03-01; 03-02; 04-01; 04-02; 04-03; 04-04; 04-05; 05-01; 05-02; 06-01; 08-01; 91-01A; 91-01B; 97-01; 98-01; and 23-01; and Adopt Resolution 2023-23 certifying the process to place this Special Assessment on the Tulare County secured property tax roll.- City Administrator, Adam Ennis G. CITY COUNCIL ITEMS OF INTEREST
H. CITY ADMINISTRATOR/DEPARTMENT COMMENT
I. ADJOURN REGULAR MEETING
MEETING AGENDA
EXETER CITY COUNCIL
State of California )
County of Tulare ) SS.
City of Exeter
I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator's Office; and that I posted this Agenda on the bulletin board in the Finance Office and on the bulletin board outside of City Hall on July 7, 2023 Chistina Cras
++++++++++++++++++++++++++++++++++++++++++++++++++++++++ In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559) 592-9244. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II) Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C Street, Exeter CA during normal business hours.