EXETER CITY COUNCIL ACTION MINUTES
August 8, 2023
A closed session of the City Council, City of Exeter was held on Tuesday, August 8, 2023, at 6:30 p.m., in the Exeter City Council Chambers, 137 North F Street.
COUNCIL PRESENT: Frankie Alves, Justin Mills, Barbara Sally, Jacob Johnson, and Vicki Riddle COUNCIL ABSENT: None
STAFF PRESENT: Adam Ennis, Julia Lew, and Shonna Oneal
A. CALL TO ORDER CLOSED SESSION
Mayor Alves called the closed session to order at 6:30 p.m.
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Mayor Alves requested those who wish to speak on matters listed on the Closed Session Agenda to do so at this There were no public comments presented.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):
Mayor Alves adjourned to closed session at 6:30 p.m.
1. 54957(a) Threat to Public Services or Facilities
2. 54957(b) Public Employment Classification: Finance Director
3. 54957.6 Conference with Labor Negotiators
Agency Negotiator: Adam Ennis
Employee Group: Finance Director
4. 54956.95 Consideration of Liability Claim
Claimants: Cari McCormick
Claim Against: City of Exeter
A regular session of the City Council, City of Exeter was held on Tuesday, August 8, 2023, at 7:03 p.m., in the Exeter City Council Chambers, 137 North F Street.
COUNCIL PRESENT: Frankie Alves, Justin Mills, Barbara Sally, Jacob Johnson, and Vicki Riddle COUNCIL ABSENT: None
STAFF PRESENT: Adam Ennis, Julia Lew, Daymon Qualls, Shonna Oneal, Christina Arias, Rene Miller, and Brett Inglehart
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any) Mayor Alves called the regular session to order at 7:03 p.m. City Attorney Julia Lew reported on a motion made by Council Member Sally, seconded by Mayor Alves and unanimously carried to reject the claim submitted by Cari McCormick. There were no further actions reported.
E. PLEDGE OF ALLEGIANCE AND INVOCATION
The Pledge of Allegiance was given by Council Member Sally and an invocation was given by Public Works Director Daymon Qualls.
F. PUBLIC COMMENTS:
Troy Staib addressed the Council to pose questions for Council's consideration.
Dan Singer addressed the Council to express concerns with property tax for LLMAD.
Ron Carter addressed the Council to express concerns with various issues in the City.
Ron Mahler addressed the Council to express concerns for the fees associated with the LLMAD.
ACTION MINUTES
EXETER CITY COUNCIL
PAGE 2, August 08, 2023
Jeff Wilson addressed the Council and Staff to thank them for various issues addressed and to raise concerns about LLMAD and portable restrooms.
Tommy Blackmon addressed the Council to express concerns with LLMAD.
Louis Lawrence addressed the Council to express dissatisfaction with the Council.
Junior Villalpando addressed the Council to express concerns with the LLMAD.
G. SPECIAL PRESENTATIONS (if any): None
H. CONSENT CALENDAR:
It was moved by Mayor Pro Tem Mills, seconded by Council Member Sally, and unanimously carried that the items on the Consent Calendar be approved as presented.
1. Approve regular minutes of July 11, 2023
2. Payment of Bills
3. Payroll July 7, 2023 & July 21, 2023
4. Treasurer's Report: October 2022
Accept a list of three qualified contractors to perform repair and rehabilitation work on the City's water distribution and sanitary and storm sewer collection systems and authorize the City Administrator to execute an initial agreement with each contractor. The three contractors are RT Nelson Company of Visalia, CA, Lyles Utility Construction, LLC of Visalia, CA, and West Valley Construction of Campbell, CA.
I. INDIVIDUAL BUSINESS ITEMS:
1. Discussion and consideration of City participation in the Tulare County Economic Development Corporation with an increased annual contribution of $5,000 and provide direction to staff on whether to include the cost in upcoming budgets. City Administrator Adam Ennis and Airica De Olivera of the TCEDC provided a report for Council's review and consideration. Council posed questions and Mr. Ennis, Ms. De Olivera, and City Attorney Julia Lew provided responses thereto. Troy Staib addressed the Council in opposition to the City's participation in the Tulare County Economic Development Corporation.
Following discussion, it was moved by Mayor Alves, seconded by Council Member Riddle and carried 4-1 (Council Member Johnson voting no) to table the item to a future meeting and requested additional information from Ms. De Olivera and Staff.
J. CITY COUNCIL ITEMS OF INTEREST
Council discussed items of interest. Mayor Pro Tem Mills requested that a special meeting be scheduled to discuss LLMAD. It was the consensus of the Council to schedule the requested special meeting.
K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator Adam Ennis provided a brief update on City related items. Public Works Director Daymon Qualls provided an update on public works projects. Mr. Ennis and Lieutenant Inglehart provided an update on the remodeling of the Police Station.
L. ADJOURN REGULAR MEETING
Mayor Alves adjourned the regular meeting at 9:29 p.m.
M. RECONVENED CLOSED SESSION
Mayor Alves called to reconvene closed session at 9:55 p.m.
N. ADJOURN CLOSED SESSION
Mayor Alves adjourned closed session at 10:42 p.m.
Christina Arias, Deputy City Clerk
AVENU FINANCIAL SYSTEM CITY OF EXETER
8/03/2023 12:04:01 Payments for Publication GL335R-V08.19 PAGE Approved on 7/03/2023 for Payments Through 7/03/2023
Vendor Name Description Amount
LEAF CAPITAL FUNDING LLC PD LEAF-JULY 2023 127.90
** Final Totals... 127.90
AVENU FINANCIAL SYSTEM CITY OF EXETER
8/03/2023 12:42:42 Payments for Publication GL335R-V08.19 PAGE Approved 7/05/2023 for Payments Through 7/05/2023
Vendor Name Description Amount
CALIFORNIA BUSINESS MACHINES CH PD-MNTHLY SRVCE JULY 416.01 ** Final Totals... 416.01
AVENU FINANCIAL SYSTEM CITY OF EXETER
8/03/2023 12:48:11 Payments for Publication GL335R-V08.19 PAGE Approved on 7/07/2023 for Payments Through 7/07/2023
Vendor Name Description Amount
EMD NETWORKING SERVICES, INC. MONTHLY BILLING FOR JUNE 599.00 ** Final Totals... 599.00
TANT ANANCTARSYST CITY OF EXETER
12:58:17 Payments for Publication GL335R-V08.19 PAGE
Approved on 7/11/2023 for Payments Through 7/11/2023
Vendor Name Description Amatin
CSG FORTE PAYMENTS INC. MTHLY/CC PROC FEE JUNE 241.34
** Final Totals... 241.34
AVENO FINANCIAL SYSTEM CITY OF EXETER
8/03/2023 12:53:25 Payments for Publication GL335R-V08.19 PAGE Approved on 7/18/2023 for Payments Through 7/18/2023
Vendor Name Description Amount
EMD NETWORKING SERVICES, INC. NET CRE MTHLY BIL JULY 2,753.60 ** Final Totals... 2,753.60
AVENU FINANCIAL SYSTEM CITY OF EXETER
8/11/2023 10:06:17 Payments for Publication GL335R-V08.19 PAGE Approved on 8/10/2023 for Payments Through 8/10/2023
Vendor Name Description
ALTA LANGUAGE SERVICES INC AIDE-IVR TEST SP 55.00
ANDERSON STRIPING & CONST. LINCOLN SCHOOL ZONE
JUL PD PEST CONTROL
CENTRAL CAL WATERWORKS, INC CPO JULY 2023 17,682.46
6/18-7/18/2023 ASSE 3,466.01
ULY 2023 ANIMAL SRVCE 12,633.34
CLAUDIA SAKAGUCHI SUP COURSE-SAKAGUCHI 490.00
PERISH SKILLS-VILLAREAL ,140.0
CITY PLANNING 7/2023 ,622.5
DELO GREASE 971.29
ED SERV 7/1-7/31/2023 187.70
DELTA LIQUID ENERGY, ARRO AUTO 7/27/23 ALDRIDGE FUEL 84.11 WATER DEP REIMB 07/2023 32.07
ELITE CORPORATE MEDICAL SERV MED CLINIC FEES-60 2,820.00 EMD NETWORKING SERVICES, SUMM SCAN EMAIL-GAZETTE 1,012.50 SEPT 2023 CLAIMS 4,886.72
EWING IRRIGATION PRODUCTS INC IRRITROL ELEC GLBE VLVE 143.09 EXETER IRRIGATION & SUPPLY BARB TEE TORO-4MM 10.05
MAXFIT PWR BIT SQ1 2PC 55.40
EXETER MOTORS, INC. 22 FORD F150 SUPER DTY 57,689.04
GLENNVIEW 3 1,130.00
INVERTED STRIPE WAND 744.41
STD IRG FOWS CYLS 7/31 134.37
JULY 2023 MILEAGE 378.44
GOVERNMENT REVENUE SOLUTIONS JULY 2023 APP HOSTING 3,922.65 PD-AUG 2023 GAS 12,203.19
ASCO 8210 VIVE 2 WAY 550.53
KRC SAFETY CO INC. RED CURB PAINT 5 GAL 1,878.89
WATER DEP REIMB 07/2023 83.13
ICE MACHINE 466.09
MID VALLEY DISPOSAL, JULY MID VALLEY 105,974.09
DOBSON MTHLY SRVCE JULY 575.00
MOORE TWINING ASSOCIATES, INC TSS [10 DAY] 983.00
JUL WATER DEP REIM 49.93
FORD-1/2 MIP X COMP 297.19
PRUDENTIAL OVERALL SUPPLY PW-7/27/23 UNIFORM 261.43
227019-SAN SEWER SYS EVA 1,983.35
ROBERT HALF INTERNATIONAL INC. PHELPS TEMP 08/04/23
JULY REGEN AIR STREET
BANNERS
SIMMONS ARE SERVICEC SW RENTAL 7/26-8/22/23
245/55R18 GOODYEAR 298.43
SOUTHERN CALIFORNIA EDISON 4631-6/22-7/24/23 43,769.66
SOUTHERN CALIFORNIA GAS CO 1600-6/26-7/26/23 187.02
JULY 2023 LIFE INS 2,255.01
VEH/TOOLS /TEST EQUPT USE 911.00
UNIVAR SOLUTIONS USA INC SOD HYPO 12.5% LOUDCLH 2,119.32 VALLEY GREEN LANDSCAPE JULY CITY PARK 14,475.00
AVENO FINANCIAL SYSTEM CITY OF EXETER
8/11/2023 10:06:17 Pavments tor Publication GL335R-V08.19 PAGE Approved on 8/10/2023 for Payments Through 8/10/2023
Vendor Name Description Amount
VALLEY PACIFIC PETROLEUM PC PURITY FG AW HYD FL 502.36
VAST NETWORKS AUGUST 2023 COMP 1,500.00
VERIZON WIRELESS PW-6/29-7/28/2023 266.07
* =
Final Totals... 320,846.66
AVENO EINANCIAL SYSTEM CITY OF EXETER
8/11/2023 10:03:32 Payments for Publication GL335R-V08.19 PAGE Approved on 8/10/2023 for Payments Through 8/10/2023
Vendor Name Description Amount
CRAIGS AUTO PARTS @FY@ MTR OIL 5W20 SYNTH
EMD NETWORKING SERVICES, INC. @FY@ SRVCE AIDE PHONE
GOLDSTROM/ NORM @FY@ GOLDSTROM MILEAGE
GOVERNMENT REVENUE SOLUTIONS SUTA DSTRC TAX Q1
JACK GRIGGS INC (EY@ PD-APRIL 2023 GAS 820.-
SOUTHERN CALIFORNIA GAS CO. @FY@9143-06/08-07/10/23 166.1 ** Final Totals... 16,072.56
AVENU FINANCIAL SYSTEM CITY OF EXETER
8/11/2023 10:21:58 Payments for Publication GL335R-V08.19 PAGE Approved on 8/10/2023 for Payments Through 8/10/2023
Vendor Name Description Amount
GOLDSTROM/ NORM JULY 2023 MILAGE 265.28
** Final Totals... 265.28
AYROLI RUN-08/03/2023 12.46.16 PAGI
AYCK FORM CHEK CHECK REGISTER R311R-V14.20
Paymate
7/17/2023- 7/30/2023 CHECK DATE 8/04/2023
DEREOT DEPOSIN IS 1U7/20 3
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
1381 $3:63 CÔLSMAN/ DEWABUESEMENT UN 728 1 VENDOR CHECK 1382 COLEMAN/DEWAYNE
1383 HUTCHESON/AVRIE
1384 50.10 HUTCHESON/LUKE
1385 50.10 MCFALL/BLAINE
1386 470.81 MILLER/IVY
TOTALS FOR CHECK FORM: CHEK
NEGOTIABLE CHECKS COUNTS
903.98 *EMPLOYEE CHECKS
63.69 *VENDOR CHECKS a0нU
0.00 BANK CHECKS
967.67 **TOTAL NEGOTIABLE CHECKS
OTHER CHECKS
000 *MANUAL CHECKS ••
*CANCELLED CHECKS
967.67 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
0.00 *DIRECT DEPOSIT STUBS
0.00 *VENDOR DIR DEP STUBS
AYROLI RUN-08/03/2023 12.46.16 PAGE
R311R-V14.20 Paymate
DIRECT DEPOSIT 15 7U7/30 3 7/30/2023 CHECK DATE 8/04/2023
CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER MOUN NAME CODE SEQ
51558 VENDO ONLY
133:30 ENEM POLICE OFFICER AS SA ONLY
51559 215.93 ONLY
51560 2,135.70 ARIAS/CHRISTINA
51561 4,795.93 ENNIS/ADAM 206
51562 2,910.31 ONEAL/SHONNA N 203
51563 1,169.70 CARTER/AMY JO 502
51564 2,870.64 MILLER/CATHEY RENE 734
51565 492.43 SANCHEZ/CESILIA 307
51566 1,674.60 SANTOYO/AIDE G 710
51567 2,296.88 FRANCO/EEKHONG 304
51568 1,716.51 PHILLIPS/ ZACHARY 705
51569 1,460.56 CARRETERO/VANESSA 402
51570 2,738.81 DURKEE/MARK 404
51571 936.34 FELIX/ESTEVAN 704
51572 355.25 FELIX/ESTEVAN 704
51573 2,349.45 GIEFER/MICHAEL DAVID 438
51574 1,691.93 GONZALES/EVAN 725
51575 2,393.01 GRANT / AIMEE 738
51576 1,015.78 GRAY / DAIZY 717
51577 3,642.44 HALL/JOHN T 406
51578 2,362.65 HAYES/CURTIS W 437
51579 1,878.00 HIFNER/CHRISTOPHER 736
51580 2,772.33 INGLEHARI /BRETT 411
Півнививине
51581 1,953.30 LUJAN/ JOSHUA 715
51582 2,171.56 MARX/CHRIS 706
51583 80.63 MORENO/MATTHEW 724
51584 1,551.13 ROCHA/CRISTINA 731
51585 1,663.64 SAKAGUCHI/CLAUDIA D 726
51586 1,638.34 SHIELDS/ ZION 708
51587 1,740.31 VILLARREAL/ISIDRO 707
51588 1,635.91 WINTER/JARED 735
51589 3,431.54 YARBER/ ISABEL 422
51590 1,265.39 ALDRIDGE/GARY 618
51591 1,457.71 ARROYO/MARIE 623 LY
51592 1,812.39 ESPINOLA/DANIEL M 602
51593 601 .41 GOLDSTROM/NORMAN 629
51594 1,652.86 HUGGINS/KYLE AARON 621
51595 3,062.28 QUALLS/DAYMON 607 MAAAAAAAAAAAAAAMM
51596 1,637.96 RAMIREZ/ JUAN 608
51597 331.26 RIVERA/RYA 733
51598 533.47 CNDT/EDDI 626
51599 1,521.54 GARVER/ELIJAH 712
51600 1,781.56 MILLAN/MARCUS 622
51601 1,258.17 MILLER/JAMES 624
51602 394.93 MIRWALD/PHILIP
51603 PRIDEAUX/TRACT 625
2,346.43
CITY OF EXETER TREASURER'S REPORT
PO BOX 237 - 137 N F STREET, EXETER 93221
Phone 592-3710 - Fax 592-3556
For month ending 11/30/2022
Checkings
Beginning Balance as of November 1, 2022 761,675.27
Deposits October Bank Undeposited Cash in Transit 40,561.74 485,545.79
$ (243.51)
$ 846,294.97
Total deposits 1,372,158.99
Withdrawals City Checks Processed $ 210,744.07
Manual Disbursements 17,513.13
Payroll EFT 156,424.14
Payroll Checks Processed $ 1,955.13
CalPERS Retirement costs $ 69,519.62
Payroll Taxes $ 29,768.64
Deferred Comp $ 1,189.76
FSA Disbursements $ 1,431.14
Chargebacks 1,123.88
State DCSS 1,438.12
Bank Fees 55.00
Mail Postage 1,000.00
Total withdrawals Ts 492,162.63
Book Audit Adjustments $ (81,183.51)
Ending Bank Balance as of November 30, 2022 Ts 1,560,488.12 Deposit Posted in wrong Month $ (243.51)
Deposit in Transit 22,254.38
1,582,498.99
Outstanding Checks General $ 99,729.56
Payroll 1,101.98
Total outstanding checks $ 100,831.54
Adjusted Bank Balance as of November 30, 2022 1,481,667.45 Prepared By: Ras Meill
Rene Miller
CITY OF EXETER INVESTMENT REPORT
PO BOX 237 - 137 N F STREET, EXETER 93221 Phone: 559-592-3710 For month ending 11/30/2022
Ending Cash Trial Balalance 15,197,253.51
Disbursements (336,250.18)
Journal-Entries $ (95,316.89)
Manual-Disbursements $ (17,513.13)
Payroll $ (158,312.78)
Receipts $ 810,312.43
Utilities $ 542,415.32
Petty Cash 1,100.00
Unrealized Gain/Loss (187,236.73)
(Reconciled Ending Cash Balance - 15,756,451.55
Checkings
Exeter PD Safekeeping 12,982.24
Exeter Demand City Checking 1,481,667.45
INVESTMENTS
MATURITY
MONEY MARKET FUNDS TITLE PURCHASE DATE DATE RATE PAR VALUE Local Agency Investment Fund Various Demand 0.02210% $ 12,639,748.00 US Savings Various Demand 0.00498% $ 317,290.57
Total: 12,957,038.57
MATURITY
TREASURY OBLIGATIONS TITLE PURCHASE DATE DATE RATE PAR VALUE PRINCIPAL COST US Treasury US Treasury Obligations Bond Oct-21 11/30/2026 1.080% $ 500,000.00 $ 513,457.03 Total: $ 500,000.00 $ 513,457.03
MATURITY
CERTIFICATE OF DEPOSIT TITLE PURCHASE DATE DATE RATE PAR VALUE PRINCIPAL COST CD BMW Bank North America Dec-20 12/18/2023 0.300% $ 249,000.00 249,000.00 CD Ally Bank Utah Apr-22 4/8/2024 2.000% $ 247,000.00 247,000.00 CD Dundee Bank Omaha Apr-22 4/8/2027 2.250% $ 247,000.00 247,000.00 CD Merrick Bank Apr-22 4/8/2027 0.400% $ 249,000.00 249,000.00
1.01% $ 992,000.00 $ 992,000.00
Unrealized Gain/ (Loss) (187,236.73)
Total Investments $ 14,261,801.84
Total City Funds $ 15,756,451.53
Ratio of Invested Funds/Available Funds 91%
I verify that this investment portfolio is in conformity with all State laws and the City's Investment Policy which is approved annually by the City Council.
The Treasurer's cash management program provides sufficient liquidity to meet expenditure requirements for the next three months.
Chen Mate
Rene Miller
CITY OF EXETER TREASURER'S REPORT
PO BOX 237 - 137 N F STREET, EXETER 93221
Phone 592-3710 - Fax 592-3556
For month ending 12/31/2022
1,641,671.63|
Beginning Balance as of December 1, 2022
Deposits November Bank Undeposited Cash in Transit 22,254.38 us es 334,156.11
Bank Deposit (Cash/Checks)
$ (243.51)
October Unposted Direct Deposit in Transit
Direct Deposit (Paymentus, (pay, ACH Receipts) 1,883,397.05 Total deposits Ts 2,239,564.03
Withdrawals City Checks Processed $ 583,920.11
Manual Disbursements $ 12,109.33
Payroll EFT 168,575.98
Payroll Checks Processed 587.95
CaPERS Retirement costs $ 50,233.98
Payroll Taxes $ 30,662.50
Deferred Comp $ 1,189.76
FSA Disbursements $ 3,147.44
$ 344.67
Chargebacks
State DCSS $ 1,553.50
$ 251.60
Bank Fees
Wire Transfer to LAIF $ 2,000,000.00
$ 77.22
Bank Deposit Slips 2,852,654.04
Total withdrawals $
Ending Bank Balance as of December 31, 2022. 1,028,581.62 21,778.63
Undeposited Cash on Hand
$ 1,050,360.25
Payment Received in December Bank Stmt Posted January (1,655.15) $ (38,033.60)
Uncleared Audit Adjustments
General 407,602.84
Outstanding Checks 1,101.98
Payroll
Total outstanding checks $ 408,704.82
Adjusted Bank Balance as of December 31, 2022 Ts 601,966.68 Approved By: Rene Miler
CITY OF EXETER INVESTMENT REPORI
PO BOX 237 - I3: N F STREET. EXETER 93221 Phone: 559-592-3710 For month ending 12/31/2022
Ending Cash Trial Balalance 15,756,451.55]
(850,593.16)
Disbursements (17,236.01)
Journal-Entries (12,109.33)
Manual-Disbursements (168,550.16)
Payroll 1,734,105.32
Receipts 503,008.81
Utilities
Reconciled Ending Cash Balance 16,945,077.02
601,966.68
Exeter Demand City Checking
en es es 12,982.24
Exeter PD Safekeeping
Total: 614,948.92
Exeter PD Safekeeping
MATURIT
DATE AR VA
Various Demand 0.02210% $ 14,707,139.34
Local Agency Investment Fund 0.00498% $ 318,225.72
US Savings Various Demand
Various Demand 0.23
Charles Swab Total: $ 15,025,365.29
AATURIT
1.080% $ 500,000.00 $ 513,457.03
US Treasury Obligations Bond Oct-21 11/30/2026
US Treasury Total: 500,000.00 $ 513,457.03
MATURIT
PRINCIPAL CO
0.300% $ 249,000.00 249,000.00
Dec-20 12/18/2023
CD BMW Bank North America 2.000% 247,000.00 247,000.00
Apr-22 4/8/2024 $
CD Ally Bank Utah 247,000.00 247,000.00
Apr-22 4/8/2027 2.250%
CD Dundee Bank Omaha 249,000.00 $ 249,000.00
Apr-22 4/8/2027 0.400%
CD Merrick Bank 992,000.00 992,000.00
1.01%
Unrealized Gain/ (Loss) $ (187,236.73)
Total Investments 16,330,128.56
16.945,077.48
Total City Funds
96%
Ratio of Invested Funds/Available Funds
I verify that this investment portfolio is in conformity with all State laws and the City's Investment Policy which is approved annually by the City Council.
The Treasurer's cash management program provides sufficient liquidity to meet expenditure requirements for the next three months.
Rene Miller, Interim Finance Director
City of Exeter
Agenda Item Transmittal
Meeting Date: August 22, 2023
For action by:
Agenda Item Number: H5 X City Council
Wording for Agenda: Accept the changes to Resolution 2023-23, a Regular Session:
resolution certifying the process to place Special Assessments or the Tulare County secured property tax roll for Landscape and X Consent Calendar Lighting Maintenance Districts, due to mathematical and procedural Regular Item errors. Public Hearing
Review:
Submitting Department: Engineering & Finance
Contact Name: Spencer Supinger, City Engineer & Eekhong City Administrator Franco, Financial Analyst (Initials Required)
Phone Number: 209) 723-2066 & (559) 592-3710
Email: [email protected] &
[email protected]
Department Recommendation:
Staff recommends that City Council accept the changes to Resolution 2023-23, a resolution certifying the process to place Special Assessments on the Tulare County secured property tax roll for Landscape and Lighting Maintenance Districts, due to mathematical and procedural errors.
Summary/Background:
In the City of Exeter, there are a total of twenty LLMADs. Funding for each LLMAD comes from special assessments that were approved by the property owners in each district at the time of the assessments and are included on the property owner's annual property tax bill. Updates to these assessments are completed each year through the Engineer's reports for each district.
Resolution 2023-23, a resolution certifying the process to place Special Assessments on the Tulare County secured property tax roll for Landscape and Lighting Maintenance Districts, needed to be modified by deleting the total assessment amount listed in the resolution due to mathematical and procedural errors.
One of the assessment amounts caused the per-parcel assessment to be an odd number. Since payment of the assessment is made in two payments per year, the assessment rate was adjusted slightly to result in an even assessment that is evenly divisible by two.
Yokohl Landing, a new subdivision currently under construction, had to be removed from the assessments for acceptance by the County. Unfortunately, the Local Agency Formation Commission (LAFCO) did not finish getting their submittal to the Board of Equalization so Yokohl Landing is not in the City's Tax Rate Area yet and won't be until next year. Therefore, Yokohl Landing had to be removed from the assessments. Fortunately, since the subdivision is just starting construction, there likely will not be much maintenance required before next year's assessments.
Due to these adjustments, the total assessment amount was removed from the resolution text.
The paragraph of Resolution 2023-23 to be modified is as follows with the text to be removed shown as bold with strikeout text:
WHEREAS, there will be assessments on twenty existing Landscape & Lighting Districts Nos. 00-01; 00-02; 01-01; 01-02; 03-01; 03-02; 04-01; 04-02; 04-03; 04-04; 04-05; 05-01; 05-02; 06-01; 08-01; 91-01A; 91-01B; 97-01; 98-01; and 23-01 totaling $84,953.24; and Fiscal Impact: The correct total of assessments is $85,214.22 compared to the $84,953.24 listed in the resolution. This correction is minimal, but necessary to match the final approved Engineering Reports for each District.
Prior Council/Board Actions: Council approvals of Engineer's Reports in past years and adoption of Resolution 2023-23 at the July 11, 2023 Council meeting.
Attachments: Previously Adopted Resolution 2023-23, for reference.
Recommended motion to be made by Council/Board: I move to accept the changes made to Resolution 2023-23 as presented.
RESOLUTION 2023-23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER CERTIFYING TO
THE COUNTY OF TULARE THE VALIDTY OF THE LEGAL PROCESS USED TO
PLACE DIRECT CHARGES (SPECIAL ASSESSMENTS) ON THE SECURED TAX ROLL
WHEREAS, the notices and the required public hearings have been held for Landscape and Lighting District assessments to be included on the regular County property tax bill for property owners and
WHEREAS, Landscape and Lighting District assessment reports have been reviewed and certified by the City Engineer and complied with all laws pertaining to the levy of the special assessments to be collected; and
WHEREAS, the Landscape and Lighting Maintenance District special assessments are used for maintenance and operation of the improvements situated in the specific Maintenance District; and
WHEREAS, there will be assessments on twenty existing Landscape & Lighting Districts Nos. 00-01; 00-02; 01-01; 01-02; 03-01; 03-02; 04-01; 04-02; 04-03; 04-04; 04-05; 05-01; 05-02; 06-01; 08-01; 91-01A; 91-01B; 97-01; 98-01; and 23-01 totaling $84,953.24; and WHEREAS, the City is placing the special assessments on the Tulare County secured property tax roll for collection; and
WHEREAS, the City has complied with all laws pertaining to the levy of the special assessments to be collected; and
WHEREAS, the monies collected are not in any way to be based on the assessed valuation of the properties involved and special assessments have been levied in accordance with a particular benefit to each parcel to be assessed; and WHEREAS, the City agrees that it shall be solely liable and responsible, and will defend and hold the County of Tulare harmless from any liability as a result of claims or claims for refunds and related interest due filed by taxpayers against any assessments, fees, charges or taxes placed on the roll for the City by the County; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Exeter that the list submitted with parcel numbers and amounts are certified as being correct, the Finance Director or City Clerk is hereby authorized to sign any documents required and directed to give the list to the Tulare County Auditor on behalf of the City for placement on the secured tax roll for collection:
1. Parcel and Assessment listing
2. Direct Charge (Special Assessment) Control Sheet
Rosolution 2023-23
Tulare ( cunts Process
3. Direct Charge (Special Assessment) Change Authorization Sheet
4. Compliance Certification and Hold Harmless Statement PASSED AND ADOPTED THIS 11TH DAY OF JULY, 2023, BY THE FOLLOWING VOTE:
AYES: Sally, Riddle, Johnson, and Mills
NOES: NIA
ABSTAIN: N/A
ABSENT: Alves
2 s, Mayor Pro Ten
Christia 6u nas
Christina Arias, Deputy City Clerk
2 City of Exeter
Agenda Item Transmittal
Meeting Date: August 22, 2023
* Cly Countl
Agenda Item Number: H6
_ Planning Comm.
Wording for Agenda: Adopt Resolution 2023-24 to establish a Regular Session:
minimum insurance threshold for Mobile Food Vendors as provided, X Consent Calendar pursuant to subsection 17.64.14(C)(3)(e) of the Exeter Municipal _Regular Item Code. — Public Hearing
Submitting Department: Planning Department Review:
Contact Name: Greg Collins, City Planner, Tristan Suire, City Administrator Assistant City Planner (Initials Required)
Phone: 559-734-8737
Email: [email protected]. [email protected]
Department Recommendation:
Staff recommends that the City Council adopt Resolution 2023-24 to establish a minimum insurance threshold for prospective Mobile Food Vendor permitholders of one million dollars in per occurrence coverage and two million dollars in aggregate coverage.
Summary:
The City recently adopted a Mobile Food Vendor Ordinance that created a permitting pathway for individuals who desire to operate a mobile food vending operation, such as a food truck, within the City of Exeter. Currently, the ordinance as adopted does not require an applicant to provide business insurance of any kind. The intent of the amendment is to ensure that the Planning Department can enforce the requirement for insurance when prospective permitholders apply. The result would be a requirement for all applicants to submit proof of business insurance of one million dollars in per occurrence coverage and two million dollars in aggregate coverage prior to issuance of a Mobile Food Vendor Permit.
Background and Discussion:
The City staff initiated the Resolution to establish a minimum insurance threshold as a follow up to internal discussions on the implementation of the Mobile Food Vendor Ordinance. The proposed resolution will allow staff to require prospective mobile food vendor permit applicants to submit proof of insurance meeting a minimum limit of one million dollars in per occurrence Mobile Food Vendor Ordinance adopted by the City Council in March of 2023 included language and seeking input from risk management consultants. The outcome of that was the determination that one million dollars in per occurrence coverage and two million dollars in aggregate coverage would be sufficient to cover the mobile food vendors in question.
During the City Council meeting held on February 28th , Council established that both the minimum insurance threshold discussed above, as well as hours of operation by zoning district, would be set by Resolution of the Council. While staff has determined a recommendation for the reasonable minimum insurance threshold, we have been unable to make a determination regarding hours of operation. This is in large part because staff has not yet received a complete application for a mobile food vendor permit, therefore no new mobile food vendor operations are taking place under the ordinance. Once mobile food vendors are operating under the ordinance, staff will investigate the need to set hours of operation by zoning district, as well as any other necessary changes to the Ordinance in sufficient detail to bring any recommendations before Council.
Conclusion:
Staff recommends that the Exeter City Council adopt a resolution pursuant to subsection
17.64.14(C)(3)(e) of the Exeter Municipal Code to set a minimum threshold for the insurance coverage for mobile food vendors at one million dollars in per occurrence coverage and two million dollars in aggregate coverage.
Facts:
Applicant: City of Exeter Planning Staff
Location: The proposed resolution will impact all mobile food vendors, permitted to operate in non-residential zoning districts.
Request: The staff is requesting that the City Council adopt a resolution setting a minimum threshold for the insurance coverage for mobile food vendors at one million dollars in per occurrence coverage and two million dollars in aggregate coverage.
Design: The request by the applicant deals solely with the resolution to set a minimum insurance threshold, this action does not entail any development or alteration of existing design on any property located within the City of Exeter.
Use: The only use impacted by this resolution is mobile food vendors as defined in subsection 17.64.14 (A)(1) of the Exeter Municipal Code.
Site: The request by the applicant does not apply to a specific site, all non-residential properties are potentially impacted.
Zone: The following zoning districts permit mobile food vendors: Professional Office, Neighborhood Commercial, Central Commercial, Service Commercial, Highway Commercial, Industrial, and Public Facilities districts.
Gen. Plan: The operation of mobile food vendors is consistent with the General Plan Land Use: The land use varies, many properties in nonresidential districts are developed and used for commercial purposes.
Infrastructure: Mobile Food Vendors are required to operate on sites with full public improvements (i.e., curb, gutter, sidewalk, access drive).
Landscaping: No landscaping is required in association with Mobile Food Vendors.
CEQA: The proposed project is categorically exempt under the California Environmental Quality Act Cal. Code of Regs. Tit. 14, Section 15061(b)(3).
Prior Council/Board Actions: N/A
Attachments: Resolution 2023-24
Recommended motion to be made by Council: I move to adopt Resolution 2023-24 as presented.
RESOLUTION 2023-24
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER ESTABLISHING A
MINIMUM INSURANCE THRESHOLD FOR MOBILE FOOD VENDORS AS PROVIDED, PURSUANT TO SUBSECTION 17.64.14(C)(3)(e) OF THE EXETER MUNICIPAL CODE.
WHEREAS, staff has requested that the City Council adopt a resolution setting a minimum threshold for the insurance coverage for prospective mobile food vendor permitholders, and WHEREAS, subsection 17.64.14.(C)(3)(e) of the Exeter Municipal Code states that the City Council may set, by Resolution, a minimum amount of per occurrence and in aggregate insurance coverage, and
WHEREAS, statt contacted the City's contractual risk transter manager with Sedgewick to identify a reasonable sum for the insurance minimums, they recommended one million dollars in per occurrence coverage and two million dollars in aggregate coverage, and WHEREAS, The City Council of Exeter, California did, on August 22, 2023, hold a duly noticed regular meeting for review for a staff-initiated request to consider a resolution setting a minimum threshold for the insurance coverage for prospective mobile food vendor permitholders, and WHEREAS, the adoption of this resolution will allow staff to require proof of insurance meeting the minimum threshold of one million dollars in per occurrence and two million dollars in aggregate coverage from mobile food vendor permit applicants as part of a complete application, and WHEREAS, the Planning Department has prepared a staff report on the proposed resolution and determined that the project is categorically exempt under the California Environmental Quality Act (CEQA), Section 15061 (b)(3), the "Common Sense" exemption, and WHEREAS, the City Council has reviewed the staff report, considered public testimony on said resolution, both for and against.
NOW, THEREFORE, BE IT RESOLVED that the City Council, after considering all the evidence presented, determined the following findings were relevant in evaluating this Resolution.
1. The proposed resolution will not have an adverse impact on the health, safety, or welfare of the residents of Exeter.
2. The proposed resolution will not have an adverse impact on the environment.
3. That the proposed resolution will promote greater safety in the operation of mobile food vendors.
4. The minimum threshold for insurance of one million dollars in per occurrence and two million dollars in aggregate coverage is set for all prospective mobile food vendor permitholders.
Resolation 2023-24
Mobile Food Vendor insurance
PASSED AND ADOPTED THIS 22ND DAY OF AUGUST, 2023, BY THE FOLLOWING VOTE:
AYES:
NOES:
ABSTAIN:
ABSENT:
Frankie Alves, Mayor
ATTEST:
Christina Arias, Deputy City Clerk