Agenda packet — Exeter City Council, September 26, 2023

EXETER CITY COUNCIL ACTION MINUTES
September 12, 2023
A closed session of the City Council, City of Exeter was held on Tuesday, September 12, 2023, at 6:30 p.m., in the Exeter City Council Chambers, 137 North F Street.

COUNCIL PRESENT: Frankie Alves, Barbara Sally, Jacob Johnson at 6:37pm, and Vicki Riddle.

COUNCIL ABSENT: Justin Mills
STAFF PRESENT: Adam Ennis, Shonna Oneal, and Julia Lew
A. CALL TO ORDER CLOSED SESSION
Mayor Alves called the closed session to order at 6:30 p.m.

B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Mayor Alves requested those who wish to speak on matters listed on the Closed Session Agenda to do so at this time.

There were no public comments presented.

C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):

Mayor Alves adjourned to closed session at 6:30 p.m.

1. 54956.9(d)(1) Conference with Legal Counsel re: Existing Litigation Exeter Irrigation District v. Smee Homes, Inc. et al.

Tulare County Superior Court Case No. 301384
A regular session of the City Council, City of Exeter was held on Tuesday, September 12, 2023, at 7:00p.m., in the Exeter City Council Chambers, 137 North F Street.

COUNCIL PRESENT: Frankie Alves, Barbara Sally, Jacob Johnson, and Vicki Riddle.

COUNCIL ABSENT: Justin Mills
STAFF PRESENT: Adam Ennis, Julia Lew, Eekhong Franco, Shonna Oneal, Tristan Suire and Christina Arias D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any) Mayor Alves called the regular session to order at 7:02 p.m. City Attorney Julia Lew advised there was nothing to report from Closed Session.

E. PLEDGE OF ALLEGIANCE AND INVOCATION
The Pledge of Allegiance was given by Council Member Sally and an invocation was given by Council Member Johnson.

F. SPECIAL PRESENTATIONS:
a. Resolution of Commendation - Presentation of Resolution of Commendation to Operations Manager Dan Espinola. City Administrator Adam Ennis pulled and continued this item for consideration at the September 26th council meeting.

G. PUBLIC COMMENTS:

Mike Giefer, EPOA President, addressed the Council to raise concerns on Consent Item #11 and requested the Council to pull it for discussion.

COUNCIL PRESENT: Frankie Alves, Barbara Sally, Jacob Johnson at 6:37pm, and Vicki Riddle.

COUNCIL ABSENT: Justin Mills
STAFF PRESENT: Adam Ennis, Shonna Oneal, and Julia Lew
A. CALL TO ORDER CLOSED SESSION
Mayor Alves called the closed session to order at 6:30 p.m.

B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Mayor Alves requested those who wish to speak on matters listed on the Closed Session Agenda to do so at this time.

There were no public comments presented.

C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):

Mayor Alves adjourned to closed session at 6:30 p.m.

1. 54956.9(d)(1) Conference with Legal Counsel re: Existing Litigation Exeter Irrigation District v. Smee Homes, Inc. et al.

COUNCIL PRESENT: Frankie Alves, Barbara Sally, Jacob Johnson, and Vicki Riddle.

E. PLEDGE OF ALLEGIANCE AND INVOCATION
The Pledge of Allegiance was given by Council Member Sally and an invocation was given by Council Member Johnson.

G. PUBLIC COMMENTS:

Mike Giefer, EPOA President, addressed the Council to raise concerns on Consent Item #11 and requested the Council to pull it for discussion.

ACTION MINUTES

EXETER CITY COUNCIL
PAGE 2, September 12, 2023
H. CONSENT CALENDAR:

It was moved by Council Member Riddle, seconded by Council Member Sally, and carried 4-0 ( Mayor Pro Tem Mills absent) that the items on the Consent Calendar be approved as presented with the exception of # 7 and #11.

1. Approve regular minutes of August 22, 2023

2. Payment of Bills

3. Payroll August 18, 2023 & September 1, 2023

4. Treasurer Report: January 2023, February 2023, March 2023, April 2023, and May 2023

5. Authorize the City Administrator to enter into a purchase agreement for one (1) 2022 Dodge Ram 5500 utility truck with Jim Manning Dodge, Inc. of Dinuba, CA in the amount of $81,580.99.

6. Authorize the City Administrator to execute a sole source agreement with Liebert, Cassidy, Whitmore of Fresno, California for special services to assist with labor negotiations in an amount not to exceed $30,000 and appoint Shelline Bennett as lead negotiator for the City.

7. Award and authorize the City Administrator to execute an agreement with the lowest responsible bidder, Pavement Coatings Co., of Sacramento, CA in an amount of $330,606.80 for construction of the SB 1 FY 23 Cape Seal and Micro Surfacing Project and authorize a 10% contingency amount ($33,060.68) for potential extra work. City Administrator Adam Ennis pulled and continued this item for consideration at a future meeting.

8. Approve a revision to a portion of the previously approved street closure for the annual Fall Festival, to reflect the opening of Pine St. and Rocky Hill between B St. and D St. and continuing the street closure on Pine St. from D St to F St. after the conclusion of the parade until 5:00 p.m. on Saturday October 14, 2023, subject to the conditions outlined.

9. Authorize the City Administrator to execute an Extra Work Authorization with the City's contract City Engineer firm - QK, in an amount not to exceed $38,001 for construction observation services for the Yokohl Landing Subdivision Project.

10. Authorize the City Administrator to enter into an agreement with Technicon Engineering Services of Fresno, CA to perform testing and inspection services on the Police Department/City Administration Building in the amount of $12,216.00.

11. Adopt Resolution 2023-25 amending the 2023/24 salary schedule and personnel allocation effective September 25, 2023, to reflect the following: Adding the classifications and setting the salary range of a Finance Manager, deleting the Financial Analyst classification and adding the Finance Manager classification to the personnel allocation, and increasing the rate of pay by 5% for the Finance Director.

Council pulled this item for discussion. City Administrator Adam Ennis provided a report for Council's review and Consideration. Council posed questions and Mr. Ennis provided answers thereto. Mike Giefer, EPOA President addressed the Council and provided comments. Following discussion, it was moved by Council Member Riddle, seconded by Council Member Sally and carried 4-0 (Mayor Pro Tem Mills absent) to adopt resolution 2023-25 as presented.

12. Adopt resolution 2023-26 permitting the exemption from the sign ordinance for the proposed Kiwanis Club gateway sign, located in the public right-of-way at the intersection of N. B Street and E. Pine Street.

I. INDIVIDUAL BUSINESS ITEMS:

1. Consideration of appointment of Eekhong Franco to the position of Finance Director/City Treasurer effective September 25, 2023, and authorization for the Mayor and City Administrator to execute a contract with Ms. Franco to serve in that capacity until June 30, 2024, beginning at Step A in the salary schedule for the position (currently at a monthly rate of S8,327). City Administrator Adam Ennis provided a report for Council's review and consideration. Council posed questions and Mr. Ennis provided responses thereto. Following discussion, it was moved by Council Member Johnson, seconded by Council Member Sally and carried 4-0 (Mayor Pro Tem Mills absent) to approve the item as presented.

ACTION MINUTES

EXETER CITY COUNCIL
PAGE 3, September 12, 2023

2. Appoint either Virginia Padilla or Joel A. Miller to the Measure R Citizens Oversight Committee Representative position for a two-year term. City Administrator Adam Ennis provided a report for Council's review and consideration. Council posed questions and Mr. Ennis and City Attorney Julia Lew provided responses thereto. Mike Giefer addressed the council to express his support for Virginia Padilla. Following discussion, it was moved by Council Member Sally, seconded by Council Member Johnson and carried 4-0 (Mayor Pro Tem Mills absent) to direct staff to reopen and post the Measure R Citizens Oversight Committee position.

Receive information regarding the 2023 Audit of the City's Southern California Edison accounts.

City Administrator Adam Ennis pulled and continued this item for consideration at the September 26th council meeting.

J. CITY COUNCIL ITEMS OF INTEREST
Council discussed items of interest.

K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator Adam Ennis provided a brief update on City related items.

L. ADJOURN REGULAR MEETING
Mayor Alves adjourned the regular meeting at 7:49 p.m.

Christina Arias, Deputy City Clerk

AVENU FINANCIAL SYSTEM CITY OF EXETER
9/08/2023 11:42:30 Payments for Publication GL335R-V08.19 PAGE Approved on 9/07/2023 for Payments Through 9/07/2023
Vendor Name Description Amount

HNDCP POTTY RENTAL AUG
SCH RESRCE OFFICER 9/18
AUGUST 2023 LT DISABILIT
CENTRAL CAL WATERWORKS, INC CPO AUG 2023 35,364.92
PROF DEV LEADRSHP TRNG 625.00
MEAL REIM-TRNG 9/20/23 65.00
/18/8/18/2023 ASSE 3,846.08
MEAL REIM-TRNG 9/11-22 150.00
CITY PLANNING 8/2023 5,261.25
2016 FRD F550 ROTORS 1,087.43
23/24 MEMBERSHIP 601.00
FD SERV 9/1-9/30/2023 187.70
DELTA LIQUID ENERGY, ARRO AUTO 8/24/23 ALDRIDGE FUEL
DEPT OF JUSTICE JULY 2023 BLOOD ALCH
ELITE CORPORATE MEDICAL SERV MED CLINIC FEE-56
ANNUAL SUB-10/14/2024
MEAL REIM-TRNG 9/18-22
3/4" SCH40 PVC SW 53.34
MICRO CHAIN 112.96
GRAFFITI REMOVER 767.51
STD LRG FOWS CYLS 134.37
FRONTIER CALIFORNIA INC. 1705-8/16-9/15/2023 43.05
FUSION CLOUD SERVICES LLC 8/18-9/17/2023-SRV FEE 436.44 SUREFIRE RMTE GRIP SWITC 278.76
GOVERNMENT REVENUE SOLUTIONS AUGUST 2023 APP HOSTING 3,233.35 GOVERNMENT TRAINING AGEN POST REC CLERK CRSE 525.00
HAAKER EQUIP CO 48" WAND MOLDED 169.68
AUG 2023 FUEL 11,734.19
SQUARE TUBE 20' 543.14
TREE STAKES 2X8 POLES 51.72
MEAL REIM TRNG 9/20-23 155.00
MOORE TWINING ASSOCIATES, INC TDS [10 DAY] 458.00
NATIONAL PEN CO., LLC TRIANGLE VIERA PEN 500 568.65
CH-OFFICE SUP 8/18 294.04
PACE SUPPLY CORP. 1"60 TYPE K SET COP PIPE 8,351.68
PD-SHRED AUG 2023 83.56
PRUDENTIAL OVERALL SUPPLY 8/31/23 UNIFORM SERV
230181-STRBCKS RVW 7/23

AUG REGEN AIR STREPI
SIERRA SANITATION INC W RENTAL 8/23-9/19/21
JULY 240 ORANGE
SIMMONS TIRE SERVICE 245/55R18 GOODYR 207.07
SOUTHERN CALIFORNIA EDISON 46310-7/25-8/22/23 29,282.68 SOUTHERN CALIFORNIA GAS CO. 16005-7/26-8/24/23 132.02
STANDARD INSURANCE CO. AUG 2023 LIFE INS 2,341.71
PD-SCANNER TAPE 277.01
TULARE COUNTY SHERIFFIS OFFICE DISP SERV 7/1/23-6/30/24 UNIVAR SOLUTIONS USA INC SOD HYPO 12.5%

JENU FINANCIAL SYSTE CITY OF EXETER
9/08/2023 1:42:1 Payments for Publication GL335R-V08.19 PAGE Approved on 9/07/2023 for Payments Through 9/07/2023
Vendor Name Description Amount
US BANK N.A ULY CUSTODY CHRI
USA BLUEBOOK 3L-WHT TUBE ASSMBL

VALLEY EXPETEC PD MTHLY BILL SEPT
WIRELESS INTERNET SERVICE, INC. WIRELESS INTERNET
GRADING AND JULY BILLING 416.55
** Final Totals... 258,205.54

AVENU FINANCIAL SYSTEM CITY OF EXETER
9/13/2023 12:00:38 Payments for Publication GL335R-V08.19 PAGE Approved on 9/05/2023 for Payments Through 9/05/2023
Vendor Name Description Amount
CALIFORNIA BUSINESS MACHINES SEPT CH-ADMIN MONTHLY 274.58 ** Final Totals... 274.58

AVENU FINANCIAL SYSTEM CITY OF EXETER
9/13/2023 12:00:57 Payments for Publication GL335R-V08.19 PAGE Approved on 9/06/2023 for Payments Through 9/06/2023
Vendor Name Description Amount
EMD NETWORKING SERVICES, INC. JULY VOIP MONTHLY 599.00
** Final Totals... 599.00

AVENU FINANCIAL SYSTEM CITY OF EXETER
9/18/2023 14:24:11 Payments for Publication GL335R-V08.19 PAGE Approved on 9/01/2023 for Payments Through 9/01/2023
Vendor Name Description Amount
CSG FORTE PAYMENTS INC. FORET ACH 245.62
* * Final Totals... 245.62

AVENU FINANCIAL SYSTEM CITY OF EXETER
9/14/2023 12:56:48 Payments for Publication GL335R-V08.19 PAGE Approved on 9/01/2023 for Payments Through 9/01/2023
Vendor Name Description Amount
LEAF CAPITAL FUNDING LLC SEPT KYOCERA LEASE 127.90
** Final Totals... 127.90
AYROLL. RUN-09/13/2023 16.51.36 PAGE

CHECK FORM CHEN CHECK REGISTER
PR311R-V14.20 Paymate
ERIOD 2 DATING 8/28/2023-9/10/2023 CHECK DATE 9/15/2023

IRECT DEPOSIT IS TURNED OI

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
1401 63.69 HO CHEON ABUSEMENT UN 320 1 VENDOR CHECK
1402 227.72
1403 190.66 MILLER/IVY 1
TOTALS FOR CHECK FORM: CHEK

NEGOTIABLE CHECKS COUNTS
418.38 *EMPLOYEE CHECKS

63.69 | *VENDOR CHECKS WORN

0.00 *BANK CHECKS
482.07 **TOTAL NEGOTIABLE CHECKS

OTHER CHECKS
8:00 *MANUAL CHECKS
*CANCELLED CHECKS
482.07 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS

0.00 *DIRECT DEPOSIT STUBS

0.00 *VENDOR DIR DEP STUBS
YROLL RUN-09/13/2023 16.51.36 PAGE
CHECK ORM. STUB CHECK REGISTE PR311R-V14.20
Paymate
PERIOD 2 DATING 8/28/2023-9/10/2023 CHECK DATE 9/15/2023

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
621 195.00 CLOGINS/KYLE AARON 2 VENDOR
51698 CLOCEA ONLY
51699 650.00 EXETER POLICE OFFICER AS 3 STUB ONLY
51700 215.93 EXETER POLICE OFFICER AS 3A STUB ONLY
51701 2,140.95 ARIAS/CHRISTINA
51702 4,801.18 ENNIS /ADAM 206
51703 2,910.31 ONEAL/SHONNA N 203
51704 1,169.70 CARTER/AMY JO 502
51705 1,080.82 CORREA/BIANCA 630
51706 2,475.54 MILLER/CATHEY RENE 734
51707 280.02 SANCHEZ/CESILIA 307
51708 1,595.44 SANTOYO/AIDE G 710
51709 2,296.88 FRANCO/EEKHONG 304
51710 1,716.51 PHILLIPS /ZACHARY 705
51711 1,465.81 CARRETERO/VANESSA 402
51712 2, 738.81 DURKEE/MARK 404
51713 1,721.61 FELIX/ESTEVAN 704
51714 3,599.80 GIEFER/MICHAEL DAVID 438
51715 853.71 GONZALES/EVAN 725
51716 1,079.58 GONZALES/EVAN 725
51717 2,113.58 GRANT /AIMEE 738
51718 1,076.57 GRAY /DAIZY 717
51719 3,647.69 HALL/ JOHN T 406
51720 2,132.25 HAYES/CURTIS W 437
51721 2,223.80 HIENER/CHRISTOPHER 736
51722 2,777.58 INGLEHART /BRETT A 411
51723 2,529.97 LUJAN/ JOSHUA 715
51724 1,780.26 MARX/CHRIS 706
51725 1,849.69 ROCHA/CRISTINA 731
51726 2,174.51 SAKAGUCHI /CLAUDIA D 726
51727 2,255.01 SHIELDS/ZION 708
51728 1,625.73 VILLARREAL/ISIDRO 707
51729 1,635.91 WINTER/JARED 735
51730 3,371.99 YARBER/ISABEL 422
51731 1,782.09 ALDRIDGE/GARY 618
51732 1,457.71 ARROYO/MARIE 623
51733 1,812.39 ESPINOLA/DANIEL M 602
51734 233.47 GOLDSTROM/NORMAN 629
51735 1,652.86 HUGGINS/KYLE AARON 621
51736 3,062.28 QUALLS /DAYMON 607
51737 1,477.75 RAMIREZ/ JUAN 608
51738 1,331.26 RIVERA/RYAN 733
51739 838.31 WENDT/EDDIE 626
51740 1,477.31 GARVER/ELIJAH 712
51741 1,763.21 MILLAN/MARCUS 622
51742 1,176.72 MILLER/JAMES 624
51743 513.15 MIRWALD/PHILIP 625
51744 1,266.69 QUIROZ/PATRICK P 512

CITY OF EXETER TREASURER'S REPORT
PO BOX 237 - 137 N F STREET, EXETER 93221
Phone 592-3710 - Fax 592-3556
For month ending 6/30/2023
Beginning Balance as of June 1, 2023 Ts 1,094,423.64]
Deposits May Bank Undeposited Cash in Transit $ 18,630.12 Bank Deposit (Cash/Checks) 336,483.44
6/19/2023 Bank Deposit Correction 100.00
Dre Deposed Payment take A Receipts) 8,050.00
624,124.70
Total deposits 987,388.26]
Withdrawals City Checks Processed 797,976.75
•
Manual Disbursements 19,512.74
Payroll EFT 168,374.13
Payroll Checks Processed 5,021.34
CaPERS Retirement costs 51,098.27
Payroll Taxes 31,773.62
Deferred Comp 727.20
FSA Disbursements 875.65
Chargebacks 427.49
State DCSS 2,268.88
Mail Postage Upload 1,007.00
Unpaid Sales Tax 786.24
6/19/2023 Bank Deposit Correction 100.00
Total Withdrawals $ 1,079,949.31
Ending Bank Balance as of June 30, 2023 1,001,862.59]
Undeposited Cash on Hand 24,045.20
1,025,907.79
Outstanding Checks General 298,420.07
Payroll 757.95
Total outstanding checks $ 299,178.02
Adjusted Bank Balance as of June 30, 2023 TS 726,729.77 Eurh
Prepared By:

Eekhong Franco
Approved By: Mike
Rene Miller

Page 1 of 1 ends

CITY OF EXETER INVESTMENT REPORT
PO BON 237 - I37 N FSTREET. ENETER 93221 Phone: 359-592-3710 For month ending 6/30/2023
Ending Cash Trial Balalance 19,422,986.82
Disbursements (1,074,327.52)
Journal-Entries (88,479.05)
Manual-Disbursements S 170,332.29
Payroll (175,237.09)
Receipts 439,439.70
Utilities 544,786.15
Audit Adjustments (60,920.14)
Reconciled Ending Cash Balance $ 19,178,581.16
Exeter PD Safekeeping Total: 12,982.24
Local Agency Investment Fund Various Demand 0.02210% $ 15,604,847 US Savings Various Demand 0.00498% $ 330,554
Charles Scab Various Demand 0.23
Total: 15,935,401.25
US Treasury US Treasury Obligations Bond Oct-21 11/30/2026 1.080% $ 500,000.00 513,457.03 US Treasury Obligations Bond Mar-23 3/15/2024 0.250% 1,047,000.00 $ 998,010.87 Total: 1,547,000.00 $ 1,511,467.90
CD BMW Bank North America Dec-20 12/18/2023 0.300% $ 249,000.00 $ 249,000.00 CD Ally Bank Utah Apr-22 4/8/2024 2.000% $ 247,000.00 $ 247,000.00 CD Dundee Bank Omaha Apr-22 4/8/2027 2.250% $ 247,000.00 $ 247,000.00 CD Merrick Bank Apr-22 4/8/2027 0.400% $ 249,000.00 249,000.00

1.05% $ 992,000.00 992,000.00
Total Investments 18,451,851.39
Total City Funds 19,178,581.16
Ratio of Invested Funds/Available Funds 96%
I verify that this investment portfolio is in conformity with all State laws and the City's Investment Policy which is approved annually by the City Council.

The Treasurer's cash management program provides sufficient liquidity to meet expenditure requirements for the next three months.

Rene Miller, Interim Finance Director
City of Exeter
Agenda Item Transmittal
Meeting Date: September 26, 2023
For action by:

Agenda Item Number: H5 X City Council
Wording for Agenda: Adopt Resolution 2023-27 Delegating Regular Session:

Authority to File and Make Decisions on Applications for Disability Retirement to the City Administrator. X Consent Calendar Regular Item
Submitting Department: Administration Public Hearing
Contact Name: Shonna Oneal, Human Resources Manager Review:

Phone Number: (559) 592-9244
Email: [email protected] City Administrator
(Initials Required)
Department Recommendation:

Adopt Resolution 2023-27 as presented.

Summary:

The proposed resolution will delegate the authority to the City of Exeter City Administrator to make and certify determinations to the California Public Employees' Retirement System ("CalPERS") regarding whether local safety members are eligible to retire for disability and whether such retirement are industrial in nature, and to file applications for disability retirement on behalf of all members.

Background:

Under the Public Employees' Retirement Law ("PERL") local safety members may be eligible to disability retire through CaPERS if they are substantially incapacitated from performing their usual job duties.

With respect to local safety members, when an application for disability retirement is filed by or on behalf of a local safety member, CaPERS requests that the City make the initial determination regarding whether an employee is substantially incapacitated from performing his or her usual duties and whether the incapacitation is industrial in nature. The City must certify its decision to CaPERS. The local safety member may appeal the decision and receive an administrative hearing.

Under the PERL, the City Council makes the initial decision. However, the PERL allows the City Council to delegate the decision to a subordinate officer. The subordinate officer may also be delegated authority to make any arrangements necessary to provide for an appeal if the local safety member appeals the City's decision on an application for disability retirement.

The decision regarding substantial incapacity is based on a review of the competent medial evidence concerning the injury or disability. The underlying information reviewed remains the same, regardless of whether the City Council or the delegate certifies the decision to CaPERS.

However, the delegation allows the decision to be made more quickly without the need to have the matter heard at a City Council meeting and reduces some of the privacy issues that go along with having the decision made by the City Council at a City Council meeting.

Staff recommends that the City Council delegate authority to the City Administrator to make the determination regarding whether a local safety member is eligible to retire for disability and to make necessary arrangements for any appeals of the City's decision. The resolution will also allow the City Administrator to file applications for disability retirement on behalf of all employees.

Fiscal Impact: There is no fiscal impact associated with this item.

Prior Council/Board Actions: None
Attachments: Resolution 2023-27
Recommended motion to be made by Council/Board: I move to adopt Resolution 2023-27 as presented.

RESOLUTION 2023-27

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER

DELEGATING AUTHORITY TO FILE AND MAKE DECISIONS ON APPLICATIONS

FOR DISABILITY RETIREMENT TO THE CITY ADMINISTRATOR
WHEREAS, the City of Exeter is a contracting agency of the California Public Employees' Retirement System; and
WHEREAS, the Public Employees' Retirement Law requires that a contracting agency determine whether an employee of such agency in employment in which he or she is classified a a local safety member is disabled for purposes of the Public Employees' Retirement Law anc whether such disability is "industrial" within the meaning of such law; and WHEREAS, the City Council of the City of Exeter has determined upon legal advice that it may delegate authority under Government Code section 21173 to make such determinations to the incumbent of the position of City Administrator.

NOW BE IT RESOLVED, that the City Council of the City of Exeter delegates and it does hereby delegate applications on behalf of the City of Exeter pursuant to Government Code section 21152(c) for disability retirement of all employees and to initiate requests for reinstatement of such employees who are retired for disability; and BE IT FURTHER RESOLVED, that the City Council of the City of Exeter delegates and it does hereby delegate to the incumbent of the position of City Administrator authority to make determinations of disability on behalf of the City of Exeter under Government Code section 21156 and whether such disability is industrial and to certify such determinations and all other necessary information to the California Public Employees' Retirement System; and BE IT FURTHER RESOLVED, that in the event that any local safety member appeals the decision of the City Administrator regarding his or her incapacitation from the performance of his or her duties pursuant to the Public Employees' Retirement Law, the City Administrator is authorized and empowered to make such arrangements to have the appeal heard pursuant to the laws governing California Public Employees' Retirement System retirements, including, but not limited to, entering into an agreement with the Officer of Administrative Hearings for the provision of a hearing before an administrative law judge.

PASSED AND ADOPTED THIS 26ND DAY OF SEPTEMBER, 2023, BY THE FOLLOWING VOTE:

AYES:

NOES:

ABSTAIN:

ABSENT:

Frankie Alves, Mayor
ATTEST:

Christina Arias, Deputy City Clerk
City of Exeter
Agenda Item Transmittal
Meeting Date: September 26, 2023
For action by:

Agenda Item Number: H6 X City Council
Regular Session:

Wording for Agenda: Reject all bids received in response to RFB X Consent Calendar 23-005, the Glaze Avenue Cape Seal and Microsurfacing Project (SE _ Regular Item 1 FY 23 Cape Seal and Micro Surfacing Project) and authorize staff Public Hearing to re-advertise the RFB with the corrected specifications and bid item schedule Review:

Submitting Department: Public Works
Contact Name: Daymon Qualls, Public Works Director
Phone Number: 592-3318
Email: [email protected]
Department Recommendation:

Staff recommends that Council reject all bids received in response to RFB 23-005, the Glaze Avenue Cape Seal and Microsurfacing Project (SB 1 FY 23 Cape Seal and Micro Surfacing Project) and authorize staff to re-advertise the RFB with the corrected specifications and bid item schedule.

Summary/ Background:

On July 14, 2023, staff advertised a Request for Bids (RFB 23-005) for the Glaze Avenue Cape Seal and Microsurfacing Project (SB 1 FY 23 Cape Seal and Micro Surfacing Project) and received two (2) construction bids on August 23, 2023. Pavement Coatings Co., of Sacramento, CA submitted the apparent low bid of $330,606.80.

The following is a summary of the construction bids that were received:

Pavement Coatings Co. $330,606.80
VSS International, Inc. $408,000.00
Upon further review of the proposals, it was discovered that the bid item schedule and specifications outlined in the RFB did not include Type Ill microsurfacing which is an important step in the cape seal process. For this reason, staff is recommending that Council reject all bids received in response to this RFB and authorize staff to re-advertise the RFB with the corrected specifications and bid item table.

Fiscal Impact: At this time, it is unknown how much the Type Ill microsurfacing will impact the construction bids for this project. The City will receive an estimated $250,894. in RMRA funding in Fiscal Year 2023/24 from SB 1. Those funds, along with previous years allocations which total approximately $564,000. will be utilized to pay for construction of the project.

Prior Council/Board Actions: Numerous actions pertaining to the approval of prior fiscal year SB 1 project lists.

Attachments: None
Environmental Clearance: Not applicable for this project.

Recommended motion to be made by Council/Board: 1 move to reject all bids received in response to RFB 23-005, the Glaze Avenue Cape Seal and Microsurfacing Project (SB 1 FY 23 Cape Seal and Micro Surfacing Project) and authorize staff to re-advertise the RFB with the corrected specifications and bid item schedule as presented.

City of Exeter
Agenda Item Transmittal
Meeting Date: September 26, 2023
For action by:

Agenda Item Number: 11 X City Council
Wording for Agenda: Presentation and discussion of status of the entrance/exit sign to Downtown Exeter by the Exeter Kiwanis. Regular Session:

Consent Calendar
X Regular Item
Submitting Department: Administration Public Hearing
Contact Name: Adam Ennis, City Administrator
Phone Number: (559) 592-4539 Review:

Email: [email protected]
City Administrator
Department Recommendation: (Initials Required)
Staff recommends that the Council receive the presentation and discuss status of the entrance/exit sign to Downtown Exeter by the OBE.

Exeter Kiwanis.

Summary/Background:

On January 10, 2023, the Exeter Kiwanis presented their proposed community project in commemoration of their 100-year anniversary to the City Council for approval of moving forward with the project. The Exeter Kiwanis found that many years ago there was an entrance/exit sign on Kaweah Avenue and have decided that they would like to re-create that sign at the intersection of Pine and B Streets for their 100th Anniversary Project. They obtained photos of the original sign and planned to make some minor adjustments from the original. The City Council provided their initial approval for the Exeter Kiwanis to move forward with the project and requested that the Kiwanis come back to Council with updates as they progress through the process. Kiwanis members will attend this meeting to update the Council on the progress of the project.

Fiscal Impact: Minor staff time to assist with the project.

Prior Council/Board Actions: On January 10, 2023, City Council provided initial approval for the Exeter Kiwanis to move forward with the project and requested that the Kiwanis come back to Council with updates as they progress through the process.

Attachments: None
Recommended motion to be made by Council/Board: I move to provide direction on the project as discussed.

City of Exeter
Agenda Item Transmittal
Meeting Date: September 26, 2023
For action by:

Agenda Item Number: 12 X City Council
Wording for Agenda: Discussion and consideration of City Regular Session:
participation in the Tulare County Economic Development Corporation with an increased annual contribution of $5,000 and Consent Calendar provide direction to staff on whether to include the cost in upcoming X Regular Item budgets. Public Hearing
Submitting Department: Administration Review:

Contact Name: Adam Ennis City Administrator
Phone Number: (559) 592-4539 (Initials Required)
Email: [email protected]
Department Recommendation:

Staff recommends that the Council discuss and consider City participation in the Tulare County Economic Development Corporation with an increased annual contribution of $5,000 and provide direction to staff on whether to include the cost in upcoming budgets.

Summary:

On August 8, 2023, Ms. Airica de Oliveira, President and CEO of the Tulare County Economic Development Corporation (TCEDC), made a presentation to the council regarding the services they provide to the City and a request to increase the City's contribution to the TCEDC from $2,500 to $5,000 annually. During that meeting the Council considered the information provided and discussed the request. The Council requested additional information for consideration of the request. Ms. de Oliveira has assembled, and will present, the additional information requested, which is attached and includes a list of Exeter Locates and Expansions, a Civilian Labor Force Profile for Exeter and a Community Summary for Exeter with Mileage Rings. In addition, information previously provided regarding the TCEDC services and contributions are included in the attachments.

Background:

The City of Exeter had been a member of the Tulare County Economic Development Corporation (TCEDC) for many years. In recent years Tulare County and the incorporated cities within the county (Public Stakeholders) were concerned with the costs and benefits of membership and performance of the TCEDC. In 2016/2017 the county and cities discussed that there needed to be some performance metrics and better communication if membership was to be continued by the public stakeholders. The Exeter City Council also considered their participation in the past as part of the budget preparation.

In response to the public stakeholder's concerns the TCEDC held a strategic planning session to discuss public stakeholder needs in August of 2018. The discussion identified that stakeholder differences throughout the county meant that individual needs also varied. The TCEDC committed to develop a Strengths, Weaknesses, Opportunities and Threats (SWOT) analysis for each City and the County to better understand opportunities and issues with landing economic development prospects in each jurisdiction. In addition, the TCEDC was going to discuss expectations between each public stakeholder and the TCEDC to develop an agreement to further enhance prospect development. These items were not developed by the TCEDC with the City of Exeter.

At their April 2020 meeting, the TCEDC Board was presented with a proposal to reduce the Board seats for Farmersville, Woodlake, Lindsay and Exeter to one Board seat for all four cities that would be rotated between the cities annually, although still expecting these cities to continue the same financial contribution. Apparently, this was proposed in an effort to keep the County participating in the TCEDC. Most of the cities indicated that they were not supportive of the proposal, which was then put on hold. There was also some discussion regarding private sector partners, and their contributions, with the advisory committee raising the potential of privatizing the TCEDC. At the May 2020 TCEDC Board meeting three proposals for public partner contributions was presented. The approved option lowered most of the jurisdiction's contributions with the anticipation of private partners making up the remainder of the total TCEDC funding. The City of Exeter's contribution dropped from about $4,691 to $2,500. The City of Exeter had been receiving a meeting room credit of $2,750 off the previous contribution.

It is not anticipated that the TCEDC would need the meeting room in the future.

In regard to actual development in the City, the CEDC had previously sent out a few potential prospects and their needs to the cities, including Exeter. However, the prospects needs have not been able to be met within Exeter. The TCED needed to pursue prospects whose needs match what the City has to offer. In addition, a SWOT analysis would have been extremely helpful to identify shortcomings in Exeter. Some prospect needs may have been those provided by the municipality but some were often needs that would potentially be provided by the TCEDC private partners, such as utilities, real estate and private building development. TCEDC development of partnerships between the TCED members to meet prospect needs would have been extremely helpful and could have also benefited from SWOT analysis.

On June 9, 2020 the City Council reviewed the history and current status of the City's membership in the Tulare County Economic Development Corporation (TCEDC). As part of the review, Paul Saldana, President and CEO of the TCEDC, provided a presentation to the Council discussing the history, current status and future plans of the TCEDC. After some discussion, the Council indicated that they would like some time to consider the TCEDC membership and directed that the item be brought back to Council for discussion at the next meeting. On June 23, 2020, the City Council discussed the City's participation in the TCEDC, decided to drop the City's participation in the TCEDC and directed staff to not include this cost in the upcoming budget.

Through late 2020 and early 2021 the TCEDC went through several changes and worked to improve on past issues, including;

1. Retirement of the previous President/CEO and appointment of Nathan Ahle as the new President/CEO.

2. Increased individual communication with each member of the TCEDC - monthly meetings with City staff and two presentations to Council per year.

3. Increased concentration on prospective development that "fits" the communities within the County

4. Development of an equitable cost of membership.

5. Continued with a board position for each member City, regardless of size

6. Development of increased participation of all members to contribute in providing prospective development needs.

7. Major enhancements and improved access to the real estate database

8. Willingness to discuss development of a Strengths, Weaknesses, Opportunities and Threats (SWOT) analysis for the City in regard to development opportunities.

The new President/CEO, Nathan Ahle provided a presentation to the Council at their June 22, 2021 meeting regarding the many changes that were occurring within the TCEDC and answered Council questions. On September 28, 2021, the Council elected to rejoin the TCEDC based on the changes that had been made in the organization. At this point Mr. Ahle continued working on these goals and improving services through the next year. Around the end of the first year, Mr. Ahle's chose to pursue other employment opportunities and after much discussion and deliberation by the TCEDC Board, Ms. Airica de Oliveira was appointed the new President/CEO of the TCEDC. She has continued the work started by Mr. Ahle and has continued to work with the TCEDC Board to make improvements.

On February 28, 2023, Ms. de Oliveira presented an update to the Council on the activities of the TCEDC and discussed their current status and future plans. The presentation is located in Attachment D. As part of the TCEDC's push to continue improvement and enhancement of its performance, it has had to also consider the fiscal position of the organization. Based on the current contributions the organization has been in annual deficit and using reserves to cover expenses, in spite of staffing being limited to two personnel and other costs being minimized.

Under the current circumstances the TCEDC can only continue for about another two years unless revenues are increased
One of the TCEDC's goals and objectives over the past few years has been to not rely as much on public sector agencies for financial support and encourage additional private sector support.

Prior to July 1, 2020, private sector contributions were approximately 9% of the public sector contributions. For last fiscal year the private sector contributions were about 20% of the public sector contributions. The TCEDC's 2023-2024 budget includes a goal and focus of significantly increasing private sector contributions.

On June 16, 2023, Councilmember Sally and the City Administrator met with Ms. de Oliveira to discuss TCEDC's work program for the 2023-2024 Fiscal Year and proposed public sector membership contribution increases. During the meeting, Ms. de Oliveira requested that the City of Exeter consider increasing its public sector membership contribution from $2,500 to $5,000.

On July 13, 2023, the City received a letter and invoice from the TCEDC for $5,000. The letter and invoice are ed in Attachment E.

Along with pursuing private sector contribution increases of $100,000, the TCEDC is seeking to increase public sector contributions $65,000 as shown in the table below, with most of the cities having approved or preparing to approve the increases:

Agency FY 2022-23 FY 2023-24 Increase
County of Tulare $ 50,000 $ 65,000 $ 15,000
City of Visalia $ 50,000 $ 60,000 $ 10,000
City of Tulare $25,000 $ 40,000 $ 15,000
City of Porterville $ 25,000 $ 35,000 $ 10,000
City of Dinuba $ 15,000 $ 20,000 $ 5,000
City of Exeter $2,500 $ 5,000 $ 2,500
City of Farmersville $ 2,500 $5,000 $ 2,500
City of Lindsay $2,500 $ 5,000 $2,500
City of Woodlake $ 2,500 $ 5,000 $2,500
TOTALS $175,000 $240,000 $65,000
The TCEDC is the only regional (countywide) economic development agency in Tulare County.

Outside of their efforts economic development in the Tulare County region is limited to that provided by the individual agencies (County and cities) themselves. With only two staff the TCEDC is not able to effectively provide individual service to each community at a robust level.

However, they can be effective at bringing development attention to the Tulare County region.

While an occasional locate in a small City is possible, an expectation of consistently bringing a prospect to each small city is probably unrealistic. For example, many of the prospect's property, building and utility needs cannot be provided in a small city, which limits the number of prospects that can locate in a small city. However, the consistent benefit to a small city is that development in most of the county region can bring jobs to small city residents. Exeter in particular sits in a position where residents can easily commute daily for work to any of the three largest cities in Tulare County. The TCEDC benefits to provide the type of services discussed above are located in Attachment F.

A new benefit of TCEDC membership is access to a software solution to provide economic impact data and analytic software developed by IMPLAN. The TCEDC has also recently upgraded its web offerings to include the services of GIS WebTech that will be integrated into its real estate database, allowing member agencies to share geographical intormation system (GIS) layers on the TCEDC website to provide improved property information to potential prospects.

Fiscal Impact: The new annual contribution of $5,000 would be included in the budget if the Council chose to increase the contribution from the current $2,500, or the Council could propose to the TCEDC to remain at the current $2,500, somewhere in between $2,500 and $5,000 or withdrawal from the TCEDC and save the current $2,500.

Prior Council/Board Actions: Discussions regarding the TCEDC contribution being included in budgets and direction regarding continued participation in the TED since June of 2020.

Attachments: Attachment A - Exeter Locates and Expansions Attachment B - Civilian Labor Force Profile for Exeter
Attachment C - Community Summary for Exeter with Mileage Rings Attachment D - TCEDC FY 22-23 Organizational Update
Attachment E - Membership dues letter and invoice
Attachment F - Public Sector Membership Benefits of the TCEDC Recommended motion to be made by Council/Board: I move to direct staff to continue or discontinue membership in the TCEDC at an annual contribution of $5,000 and include the cost in upcoming budgets.

TULARE COUNTY ECONOMIC

DEVELOPMENT CORPORATION
City of Exeter Locates and Expansion Projects from 1994-current Company City Jobs Industry Est. Investment Type Year
Svenhards Bakery Exeter 200 Bakery New 1994
Best Western Exeter 13 New Prior to 1997
Weyerhaeuser Co. Exeter 190 $26,000,000 Exp. 2000
Tri-Wall Exeter 200 Corrug.box mfg. $26,000,000 New 2001 California Ag Recycling Exeter 2 Ag Plastic Recycling $15,000 New 2004 Garuda Int'l Exeter 40 Nutritional supplements $5,000,000 New 2006 Low Rider Clothing Exeter 8 Warehouse/Dist./Design $800,000 Exp. 2007 Svenhards Bakery Exeter 50 Bakery 12,000,000 Exp. 2008
Svenhards Bakery Exeter 100 Bakery $15,000,000 Exp. 2014 SoCal Gas Grant Exeter Covid Assist 2020
Hobby Distribution Exeter Covid Assist 2020
*This report does not include active, closed-lost, or cancelled projects. This report only identifies closed-won projects.
309 W. Main St. Suite 110
Visalia,. CA 93291
(559) 625-3100
esri Civilian Labor Force Profile
Exeter city, CA 0623126) Prepared by Esri
Exeter city
Geography: Place
2023 Labor Force
Unemployment Labor Force Employment-
Age Group Population Employed Unemployed Rate Participation Rate Population Ratio 16+ 7,710 3,986 592 12.9% 59.4%
16-24 1,297 608 232 27.6% 64.8% 46.9%
25-54 3,868 2,623 331 11.2% 76.4% 67.8%
55-64 1,052 497 29 5.5% 50.0% 47.2%
65+ 1,493 258 0 0.0% 17.3% 17.3%
Male Age 16+ 3,789 2,338 262 10.1% 68.6% 61.7%
Female Age 16+ 3,921 1,658 331 16.6% 50.7% 42.3%
Economic Dependency Ratio
Total 157.0
Child (<16) 63.6
Working-Age (16-64) 62.4
Senior (65+) 31.0
Industry Percent US Percent Location Quotient
Total 100.0% 100.0% -
Agriculture/Forestry/Fishing 345 8.7% 1.1% 7.91
Mining/Quarrying/Oil & Gas 0 0.0% 0.4% 0.00
Construction 409 10.3% 7.0% 1.47
Manufacturing 324 8.1% 10.0% 0.81
Wholesale Trade 39 1.0% 1.9% 0.53
Retail Trade 375 9.4% 10.4% 0.90
Transportation/Warehousing 177 4.4% 5.5% 0.80
Utilities 93 2.3% 0.8% 2.88
Information 25 0.6% 1.9% 0.32
Finance/Insurance 117 2.9% 5.0% 0.58
Real Estate/Rental/Leasing 34 0.9% 1.8% 0.50
Professional/Scientific/Tech 77 1.9% 8.6% 0.22
Management of Companies 20 0.5% 0.1% 5.00
Admin/Support/Waste Management 270 6.8% 4.4% 1.55
Educational Services 421 10.6% 9.2%
Health Care/Social Assistance 488 12.2% 13.6% 0.90
Arts/Entertainment/Recreation 15 0.4% 2.2% 0.18
Accommodation/Food Services 5.5% 6.7% 0.82
Other Services (Excluding Public) 184 4.6% 4.7% 0.98
Public Administration 355 8.9% 4.8% 1.89
Data Note: Location Quotients compare the industry/occupation share of a local area's employment relative to that same share nationally. A value lower/greater than 1 indicates that the local area is less/more specialized in that industry or occupation category than the US as a whole.

Explore the Esri Labor Force Learn Lesson for more information on how to use and interpret the estimates in this report.

Source: Esri forecasts for 2023 and 2028.

September 07, 2023
esri Civilian Labor Force Profile
Exeter city, CA 0623126) Prepared by Eri
Exeter city
Geography: Place
Occupation Percent US Percent Location Quotient
Total 100.0% 100.0% 0.76
White Collar 47.5% 62.3%
Management 235 5.9% 12.0% 0.49
Business/Financial 252 6.3% 5.9% 1.07
Computer/Mathematical 1 0.0% 4.0% 0.00
Architecture/Engineering 28 0.7% 2.4% 0.29
Life/Physical/Social Sciences 28 0.7% 1.3% 0.54
Community/Social Service 178 4.5% 1.9% 2.37
Legal 26 0.7% 1.2% 0.58
Education/Training/Library 7.8% 6.2% 1.26
Arts/Design/Entertainment 31 0.8% 2.2% 0.36
Healthcare Practitioner 4.1% 6.2% 0.66
Sales and Sales Related 8.9% 8.6% 1.03
Office/Administrative Support 7.2% 10.4% 0.69
Blue Collar 31.0% 21.5% 1.44
Farming/Fishing/Forestry 3.7% 0.5% 7.40
Construction/Extraction 8.5% 5.0% 1.70
Installation/Maintenance/Repair 2.8% 2.9% 0.97
Production 7.8% 5.4% 1.44
Transportation/Material Moving 8.2% 7.8% 1.05
Services 21.4% 16.2% 1.33
Healthcare Support 4.5% 3.1% 1.45
Protective Service 4.4% 2.1% 2.10
Food Preparation/Serving 4.8% 5.2% 0.92
Building Maintenance 5.9% 3.3% 1.79
Personal Care/Service 1.9% 2.5% 0.76
Data Note: Location Quotients compare the industry/occupation share of a local area's employment relative to that same share nationally. A value lower/greater than 1 indicates that the local area is less/more specialized in that industry or occupation category than the US as a whole.

Explore the Esri Labor Force Learn Lesson for more information on how to use and interpret the estimates in this report.

Source: Esri forecasts for 2023 and 2028.

September 07, 2023
Community Summary
Exeter, California (1 mile) Prepared by Tulare County EDC Exeter, California Lattude: 36.2977
Ring of 1 mile Longitude: 119.13606

COMMUNITY SUMMARY
Exeter, California
Ring of 1 mile
7,558 -0.25% 2.93 81.6 33.0 553,606 5355,094 $85,909 28.3% 57.3% 14.4% 20.7% 33.2% 46.1% Population Population Average Diversity Median Median Median Median Net Age <18 Age 18-64 Age 65+ Services Blue Collar White Collar Total Growth HH Size Index Age HH Income Home Value Worth Mortgage as Percent of Salary Age Profile: 5 Year Increments Home Ownership Housing: Year Built 12%
10% 31.6%
8%
6%
4%
2%
0% 68.4%
<10 10-14 15-19 20-24 25-29 30-34 35-39 40-49 50+
Home Value
• Own • Rent • <1939 • 1940-49 • 1950-59
30% - • 1960-69 • 1970-79 • 1980-89
25% • 1990-99 • 2000-09 • 2010-19
20% • = 2020
15%
Educational Attainment Commute Time: Minutes
10%
5%
0%
<$50,000 $200,000 $400,000 $1,000,000
Household Income
12%
8%
4%
• < 9th Grade • No Diploma • 10-14
0% • HS Diploma • GED • 15-19 • 20-24 • 25-29
<$15,000 $35,000 $75,000 $150,000 $200,000+ 8.5 7 5.5 4 2.5 1 0.5 2 3.5 5 6.5 • Some College • Assoc Degree • 30-34 • 35•39 • 40-44 • Bach Degree • Grad Degree • 45-59
esri
Source: Esri, ACS. Esri forecasts for 2023, 2017-2021, 2028. Dots show comparison to 06107 (Tulare County) © 2023 E
Source: This infographic contains data provided by Esri, ACS. The vintage of the data is 2023, 2017-2021, 2028. ommunity Summary
Exeter, California (2 miles) Prepared by Tulare County EDC Exeter, California Latitude: 36.297.

Ring of 2 miles Longitude: -119.13604

COMMUNITY SUMMARY
Exeter, California
Ring of 2 miles
11,796 0.04% 2.94 81.1 $61,250 $355,051 $126,557 27.4% 57.7% 15.0% 20.4% 31.6% 48.0% Population Population Average Diversity Median Median Median Median Net Age <18 Age 18-64 Age 65+ Services Blue Collar White Collar Total Growth HH Size Index Age HH Income Home Value Worth Mortgage as Percent of Salary Age Profile: 5 Year Increments Home Ownership Housing: Year Built 10% H
8% 27.4%
6%
4%
2%
0% 72.6%
<10 10-14 15-19 20-24 25-29 30-34 35-39 40-49 50+
Home Value
• Own • Rent • <1939 1940-49 • 1950.59
30% H • 1960-69 • 1970-79 • 1980.89
25% • 1990-99 • 2000-09 • 2010-19
20% • = 2020
15%
Educational Attainment Commute Time: Minutes
10%
5%
<550,000 $200,000 $400,000 $1,000,000
Household Income
12%
8%
4%
• < 9th Grade • No Diploma • < 5 5-9 • 10-14
0% • HS Diploma • GED • 15-19 • 20-24 • 25-29
<$15,000 $35,000 $75,000 $150,000 $200,000+ 8.5 7 5.5 4 2.5 1 0.5 2 3.5 5 6.5 8 • Some College • Assoc Degree • 30-34 • 40-44 • Bach Degree • Grad Degree • 45-59 • 60-89 • 90+
esri Source: Esri, ACS. Esri forecasts for 2023, 2017-2021, 2028.

Dots show comparison to 06107 (Tulare County)
© 2023 E
Source: This infographic contains data provided by Esri, ACS. The vintage of the data is 2023, 2017-2021, 2028.

Community Summary
Exeter, California (3 miles) Prepared by Tulare County EDC Exeter, Calitornia Latitude: 36.297
Ring of 3 miles Longitude: -119.1360

COMMUNITY SUMMARY
Exeter, California
Ring of 3 miles
12,895 0.11% 2.95 81.1 34.0 $62,356 $359,700 $129,364 27.0% 57.8% 15.2% 20.1% 31.3% 48.6% Population Population Average Diversity i Median Median Median Median Net Age <18 Age 18-64 Age 65+ Services Blue Collar White Collar Total Growth HH Size Index Age HH Income Home Value Worth Mortgage as Percent of Salary Age Profile: 5 Year Increments Home Ownership Housing: Year Built 10%
8% 27.1%
6%
4%
2%
0% 73.0%
<10 10-14 15-19 20-24 25-29 30-34 35-39 40-49 50+
Home Value
• Own • Rent • <1939 • 1940-49 • 1950-59
30% г
• 1960-69 • 1970-79 • 1980-89
25% • 1990-99 • 2000-09 • 2010-19
20% • = 2020
15%
Educational Attainment Commute Time: Minutes
10%
5%
0%
<$50,000 $200,000 $400,000 $1,000,000
Household Income
12%
8%
4%
• < 9th Grade • No Diploma • 5-9 • 10-14
0% • HS Diploma • GED • 15-19 • 20-24 • 25-29
<$15,000 $35,000 $75,000 $150,000 $200,000+ 8.5 7 5.5 4 2.5 1 0.5 2 3.5 5 6.5 • Some College • Assoc Degree • 30-34 • 35-39 • 40-44
• Bach Degree • Grad Degree • 45-59
) esri
Source: Esri, ACS. Esri forecasts for 2023, 2017-2021, 2028. Dots show comparison to 06107 (Tulare County) SCIENCE OF WHERE © 2023 E
Source: This infographic contains data provided by Esri, ACS. The vintage of the data is 2023, 2017-2021, 2028. 2 km

TULARE COUNTY ECONOMIC

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FY 22-23

ORGANIZATIONAL UPDATE

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Fontonaldy for
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SCAN ME! chiropraxtors physical ther Car of Valia Sponsored bye anprecedented array of ino
companies consacting a k doctors to care for your ese Vice Chair Tulare County: The follown addition. Tulare Coaniy als Amy Shuklian Building our preliminary list of ince oppon, mansity-love Connly of Tobere Maintenance
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SEQUOIA REGIONAL

ECONOMIC SUMMIT
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OF TULARE COUNTY
Driving Economic Success
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CALIFORMIA CENTRAL VALLEY EDC
CENTRAL CALIFORNIA 100 Miles of Opportu
WESTPACK 2023
tral Calif 1/ ANAHEIM CONVENTION CENTER
•62 Leads LEADS
=42 at Booth
Unknown Relo/Exp
•20 Online 32% 32%
Observation:

Less scans
• No SF Gen Info Co-Packer
Requirements
• You ever know Bus Dev Workforce
10% Intl Trade Local Exp 10%
until you contact
3% 7%
Job Title Scans Count
CEO/Owner
Scan Date Scans Count NO JOB TITLE

SELECTED
Country Scans Count
2023-02-16 Engineer
US 29 (Thuroday) Business
Development
WESTPACK 2023 2023-02-09 Sales &
NO COUNTRY Thursday) Marketing
SELECTED Managing
2023-02-08 director
CH Sales
(Wednesday)
MX Director
Sourcing
SG 2023-02-07 Manager
(Tuesday) Account
Canada Executive
Grand Total: 42
Buyer
CFO
Grand Total: 42 Chief
Technology
Officer
CleanMed
Engineering
Total Day Consultant
Scan Date 08:00 09:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 Count Event Staff 2023-02-16 Fabrication &
(Thursday) Design
2023-02-09 Investments
(Thursday) N Consultant
2023-02-08 Sr Applications
(Wednesday) 10 24 Manager
2023-02-07 Trade &
(Tuesday) 10 Investment
Commissioner
Grand Total: 42
WORLD AG EXPO 2023
THANK YOU FOR YOUR SUPPORT!

TULARE COUNTY ECONOMIC

DEVELOPMENT CORPORATION
July 10, 2023
Adam Ennis
City Administrator
City of Exeter
100 North C Street
Exeter, CA 93221
Subject: Increase in Membership Dues for Fiscal Year 2023-2024 Dear Adam,
I hope this letter finds you well. As a valued member of Tulare County EDC, we wanted to inform you of an important update regarding the membership dues for the upcoming fiscal year 2023-2024.

Over the past years, Tulare County EDC has worked diligently to provide exceptional services and resources to all our members. We have consistently strived to improve the quality of our offerings, enhance business location opportunities, and facilitate the growth and success of Tulare County.

In order to sustain and enhance the level of services we provide, it has become necessary to revise our membership dues. After careful consideration and analysis of our operational costs, we have determined that an increase in membership dues is essential to meet our financial obligations and continue delivering valuable resources to our members.

Effective from the start of the new fiscal year on July 1, 2023, the membership dues for all existing and new members will increase. This increase will enable us to invest in improved site selection software, expand our outreach initiatives, and offer an even greater range of benefits to our members.

We understand that any adjustment in dues may impact your organization's budgeting and resource allocation. We believe that the value and advantages gained from being part of our organization will outweigh the increased dues and contribute significantly to the growth and development of your jurisdiction.

We remain committed to maintaining transparency and open communication with our members.

If you have any questions or concerns regarding the revised membership dues, we encourage you to reach out to our Board Chairman, Brian Poochigian or President/CEO Airica de Oliveira. We are here to address any queries and provide any necessary assistance to ensure a smooth transition during this period.

We greatly appreciate your continued support and membership with Tulare County EDC. Your participation and contributions are invaluable in shaping our region and fostering its progress.

We look forward to a prosperous and productive fiscal year ahead, and we are confident that together we can achieve remarkable results.

Thank you for your attention to this matter. We appreciate your prompt attention to the revised membership dues and eagerly anticipate your continued partnership.

Yours sincerely,
Brin Pisdige Airind livine
Brian Poochigian Airica de Oliveira
Board of Directors, Chair President & CEO
Tulare County EDC Tulare County EDC

INVOICE

TULARE COUNTY ECONOMIC
Tulare County Economic [email protected] DEVELOPMENT CORPORATION Development Corp. +1 (559) 625-3100
309 W. Main St. Suite 110 www.tularecountyedc.com
Visalia, CA 93291
City of Exeter
Bill to Ship to Invoice details
City of Exeter City of Exeter Invoice no.: 937
137 North F Street 137 North F Street Terms: Net 30
Exeter, CA 93221 Exeter, CA 93221 Invoice date: 07/11/2023 Due date: 08/10/2023
Product or service Amount

1. Public Sector Contribution 1 unit × $5,000.00 $5,000.00 2023-2024 Fiscal year
Total $5,000.00
Ways to pay
«Pay VISA BISCOVER BANK
Pay invoice

EGUNDMI

ORPORATION
Tulare County EDC FY 23-24
Public Secior Membership Benefits

1. TCEDC Board of Directors Representation (with alternate)

2. Representation in the EDC's Regional Marketing Program ($80,000) • Tulare County is represented through various key marketing partnerships including:

California Central Valley Economic Development Corporation • NEW!! Team California
Tulare County is represented at:
• Events
• Trade Shows
• Site Selector Missions
• Broker Missions
• Community representation on the EDC's digital marketing platforms including the EDC's website, social media platforms, Welcome Home Guide, Newsletters, E-mail Marketing Campaigns, and others.
• Unique Community Profile pages on the EDC's website that link back to a community's respective web resources.
• Exclusive access to leads generated through marketing efforts.

3. Project Management ($70,000)
• Coordinated Regional Proposal Response on behalf of Tulare County communities to various RFI/RFP's received from:
• California's Governor's Office of Business & Economic Development • California Central Valley EDC
• Tulare County EDC Direct or Referral
• Project support and assistance including site selection services, demographic report generation, incentive coordination, and connection with local, state, and federal partners and resources as appropriate.

4. Regional Real Estate Database ($35,000)
• Community Representation in the only Tulare County region-serving, 24/7 Commercial Real Estate Database
• Property Listing Refresh, Daily
• Property Listing Audits, every 30 days
• Ability to add publicly owned real estate to database (land or building) • Unlimited Access to and representation in Community Demographic Reporting. • NEW!! Integration of each City and County GIS system within the EDC's Real Estate Database.

5. Access to Exclusive Regional Economic Data and Reports ($43,500) • Access to annual Tulare County Regional Economic Outlook Book generated by Beacon Economics.
• Access to Quarterly Trends Reports generated by Beacon Economics. • NEW!! Data driven economic impact reports for local economic development projects. This type of reporting is particularly useful when applying for State or Federal funding as economic impact data is often required.

6. Regional Strategic Planning
• Participation in the EDC's Annual Strategic Planning sessions with the EDC Staff and Board of Directors to contribute to the Annual Work Plan and Regional Recruitment Plan.

7. Comprehensive Economic Development Strategy (CEDS) ($50,000-$80,000) • The EDC is responsible for the marketing research & development of Tulare County's Regional 5-year Comprehensive Economic Development Strategy (CEDS). • All regional projects must be reported on the 5-year CEDS, for Federal Economic Development Administration (EDA) grant funding consideration. • The EDC collects and reports annual project changes and updates to EDA on behalf of the region.

8. Business Incentive Fund (BIZ)
• This fund was set aside by the EDC Board of Directors to incentive manufacturing development within the County, providing up to $10,000 of incentive per project. • Public Sectors represented on the EDC Board of Directors, review BIZ applicants and verify funding need.

9. Recycling Market Development Zone ($25,000)
• The EDC is the designated administrator for the Tulare County portion of the Great South San Joaquin Valley Recycling Market Development Zone (RMDZ). • The RMDZ program combines recycling with economic development to fuel new businesses, expand existing ones, create jobs, and divert waste from landfills. • This program provides attractive loans, technical assistance, and free product marketing to businesses that use materials from the waste stream to manufacture their products and are located in a zone.
• Grants opportunities may also be available for businesses that operate and qualify within the recycling market development zone.

10. Premiere Regional Event Sponsorships ($3,500+)
• Event Sponsorship, ranging from ($500-$2,500) of Sequoia Regional Annual Economic Summit and Tulare County EDC's Real Estate Forecast Event. • Priority seating at Sequoia Regional Annual Economic Summit Event 2023-2024 Private investor Leveis & Beneflis
When you invest, you are directly shaping the growth of Tulare County's future. Backed by all eight cities within the County, the TEDC is the primary economic development entity resulting in more than $350 million dollar of investments in our local economy!
Investor Benefits COPPER BRONZE SILVER GOLD PLATINUM DIAMOND $1,500 $2,500 55,000 $7,500 $15,000 $25,000+
Listings on EDC Real Estate Database
Carousel Logo on EDC Website
Receive EDC Exclusive Prospect Leads
Featured as a Preferred Partner on EDC
Website & Project Leads
Event Passes for Real Estate Forecast (2) (4) (6) (8) (10) Event Passes for Economic Summit (2) (4) (6) (8) (10)
Exclusive Access Pass to all VIP events
EDC Board of Director's Presentation
E-newsletter Feature Spotlights (2) (4) (6)
Access to Economic Development 50% 60% 2 Free
Research & Impact Data Discount Discount Reports
Preferred Event Seating & Access to VIP
events
Ad in Annual Economic Outlook Report 1/2 pg. Full page
Event Sponsorship Credits
(up to $2,500 value)
ligible for Board of Director's sea
Subject to TCEDC Bylaw
City of Exeter
Agenda Item Transmittal
Meeting Date: September 26, 2023
For action by:

Agenda Item Number: X City Council
Regular Session:

Wording for Agenda: Receive information regarding the 2023 Audit _ Consent Calendar of the City's Southern California Edison accounts. X Regular Item - Public Hearing
Submitting Department: Public Works
Contact Name: Daymon Qualls, Public Works Director Review:

Phone Number: 559.592.3318 City Administrator
Email: [email protected] (Initials Required
OBL
Department Recommendation:

Staff recommends that Council receive information regarding the 2023 Audit of the City's Southern California Edison accounts.

Summary/Background
Over the last several months public works staff has aggressively worked on an audit of the City's Southern California Edison (SCE) accounts. Prior to the audit findings, the City had seventy-three (73) separate SCE utility meters spread out over twenty-two (22) separate utility accounts. Not only was this labor intensive for the City's accounts payable department, but it also made it very difficult to track and control costs. It was also difficult to decipher SCE power outage alerts and pinpoint which City facilities were being impacted as there were no physical addresses or landmark locations associated with meter ID numbers on many of the outage notices.

The audit began by creating a GIS map for field work using the SCE provided longitude/latitude of each meter. Using the map and GIS locations, City staff made a site visit to each meter location and compared the meter ID number to what was listed on the bill and determined what the meter was actually feeding. From there, staff cross-referenced the information with what the City was being charged. Eighteen (18) months of utility bills were pulled so kilowatt usage and costs could be cross referenced and added to the billing spreadsheet.

As a result of the audit:

1. The City's twenty-two (22) accounts were reduced down to six (6) accounts grouped into the following easy to understand categories:

Water services (well sites, etc)
• Sewer Services (WWTP, lift stations, etc)
City Buildings
Lighting & landscaping
Parks
Overhead Streetlights

2. Critical Facilities and Critical Infrastructure designations were updated to include all active well sites, the wastewater treatment plant, police station, and fire station. These facilities have been placed on a "priority to restore" list for power outages.

3. Eight (8) inactive meters were placed in a "move out" status for a savings of $3,385.00 per year (Reflects the annual amount for a base rate with no KW usage for the year).

4. Staff identified two (2) meter services not belonging to the City of Exeter. The responsible parties were contacted, and services were transferred to their name effective 5/7/23.

5. Account #700380230041 was an account intended to be opened when the Visalia Road project was initiated, and the median irrigation was installed. An error on the part of Southern California Edison inadvertently added the utility bill from R/N Market to the City's account, resulting in the City paying for both accounts. This was immediately brought to SCE's attention and on 5/12/23, the City was issued a credit on this account in the amount of $199,779.30.

6. 314 W Firebaugh. This is the former location of the City's Community Services Department which is now occupied by Phoenix Transitional Housing Plus. The account was transferred to their name as of 1/5/2023.

While this was a time consuming and very labor-intensive project for staff, we are pleased with the results. The City's SCE billing is now consolidated in a manner that allows for streamlined AP processing, cost analysis and tracking, and quick cross referencing for power outage alerts.

Public Works staff, specifically Marie Arroyo and Daniel Espinola are to be commended for their great work on this project.

Fiscal Impact: In addition to the $199,779.30 credit received from SCE due to their billing error, the City will realize an annual cost savings of more than $9,600 as a result of this audit.

Prior Council/Board Actions: None
Attachments: None
Environmental Clearance: Not applicable for this project.

Recommended motion to be made by Council/Board: No motion is needed as this item is being presented for informational purposes only.

City of Exeter
Agenda Item Transmittal
Meeting Date: September 26, 2023
For action by:

Agenda Item Number: 14 X City Council
Wording for Agenda: Authorize the City Administrator to execute a 1-year agreement with Exeter Unified School District for the School Regular Session:

Resource Officer Program for a fee of $10,264.25 per month for a total X Consent Calendar of $123,171.00 per annum payable to the City of Exeter subject to Regular Item Public Hearing
final minor conforming changes acceptable by the City Attorney; Approve the addition of a new police officer to meet the requirements of the SRO Agreement; Amend the personnel allocation to reflect this Review:
change; And allocate $123,171 to the personnel budget of the Police City Administrator Department.
(Initials Required)
Submitting Department: Police
Contact Name: John Hall, Chief of Police
Phone Number: 592-3103
Email: [email protected]
Department Recommendation:

Authorize the City Administrator to execute a 1-year agreement with Exeter Unified School District for the School Resource Officer Program for a fee of $10,264.25 per month for a total of $123,171.00 per annum payable to the City of Exeter subject to final minor conforming changes acceptable to the City Attorney; Approve the addition of a new police officer to meet the requirements of the SRO Agreement; Amend the personnel allocation to reflect this change; and allocate $123,171.

Summary:

The Exeter Police Department (EPD) and the Exeter Unified School District (EUSD) have a joint School Resource Officer (SRO) program aimed at the reduction and prevention of school-related violence and crime committed by juveniles and young adults. The SRO program aims to create and maintain safe, secure and orderly learning environments for students, teachers, and staff. In exchange for providing a SRO to EUSD, they are currently partially paying for an officer's salary.

The proposed agreement outlines the terms of the program including special indemnity language required by the City's insurance carrier, Central San Joaquin Valley Risk Management Authority (CSJVRMA).

Discussions between EPD and EUSD have identified the desire of EUSD to fund an additional SRO to work full-time in providing services to EUSD and the students. EUSD has agreed to pay an additional $10,264.25 per month for a total of $123,171.00 per annum payable to the City of Exeter for this position. This additional position can be fully outfitted with equipment already possessed by EPD.

The SRO Agreement will require an amendment to the police personnel budget. The amendment will increase the total personnel costs by $123,171. This includes estimated salary and benefits.

In addition, an amendment to the personnel allocation will be needed to reflect this additional School Resources Officer.

Currently, the City's personnel allocation plan reflects a total of seventeen (17) full-time sworn positions, with ten (10) of those positions being designated as Police Officers or Detectives for the EPD. To staff this additional position, the City's personnel allocation plan will need to be amended to reflect this change. The new agreement will increase the total police staffing with one SRO officer bringing the total allocated positions to eighteen (18) full-time sworn officers, with eleven (11) of those positions designated as Police Officers, Detectives, School Resource Officers, or Police Officer Trainees. The new position will be paid for by the SRO Agreement with EUSD. In the event this funding is no longer provided, an item will be returned to Council to consider amending the personnel allocation plan unless alternative funding is found to pay the cost of the increased staffing.
(The existing contract between EPD and EUSD expires at the end of the 2023/2024 school year.

It is the stated intent of both organizations that upon conclusion of the 2023/2024 school year, both SRO positions will then be combined into a single contract.) Fiscal Impact: Minimal reduction in fee paid by EUSD in the event the SRO misses full school work days. There will be minimal impact to the City as EUSD will be paying for majority of costs.

Prior Council/Board Actions: Previous approvals of agreements with EUSD for the SRO Program.

Attachments:
1) Proposed School Resource Officer Agreement between City of Exeter Police Department and Exeter Unified School District.
2) Amended Personnel Allocation Plan.

Recommended motion to be made by Council/Board: I move to 1) Authorize the City Administrator to execute a 1-year agreement with Exeter Unified School District for the School Resource Officer Program for a fee of $10,264.25 per month for a total of $123,171.00 per annum payable to the City of Exeter subject to final minor confirming changes of agreement language acceptable by the City Attorney;
2) Approve the addition of a new officer to meet the requirements of the SRO Agreement and amend the personnel allocation to reflect this change; and 3) Allocate $123,171 to the personnel budget of the Police Department. 2023-2024

SCHOOL RESOURCE OFFICER AGREEMENT
Between the City of Exeter Police Department
and the Exeter Unified School District
This Agreement is made and entered into by and between the City of Exeter (hereinafter "CITY") and the Exeter Unified School District (hereinafter "EUSD") effective September 12, 2023.

SECTION 1. PURPOSE OF AGREEMENT
The AGREEMENT formalizes the relationship between the participating entities in order to foster an efficient and cohesive program that will build a positive relationship between law enforcement and the youth of our community, with the goal of reducing crime committed by juveniles and young adults. This AGREEMENT delineates the mission, organizational structure, and procedures of the School Resource Officer Program (hereinafter the "SRO Program") as a joint cooperative effort between the EUSD and CITY. The success of this program relies upon the effective communication between all involved employees, the principal of each individual Exeter school, and other key staff members of each organization.

SECTION 2. TERM
The term of this AGREEMENT shall begin on September 26, 2023, and end on June 30, 2024, unless terminated earlier as provided herein. The parties may renew this AGREEMENT only by separate written agreement or addendum hereto, which must be executed by both parties.

SECTION 3. MISSION, GOALS, AND OBJECTIVES
The mission of the SRO Program is the reduction and prevention of school-related violence and crime committed by juveniles and young adults. The SRO Program aims to create and maintain safe, secure and orderly learning environments for students, teachers and staff. This is accomplished by assigning a Law Enforcement Officer employed by CITY (hereinafter referred to as "SRO") to EUSD facilities on a permanent basis.

Goals and objectives are designed to develop and enhance rapport between youth, police officers, school administrators and parents. Goals of the SRO Program include:

1. Reduce incidents of school violence.

2. Maintaining a safe and secure environment on school grounds.

3. Reduction of criminal offenses committed by juveniles and young adults. {S0168036)

4. Establish a rapport between the SRO and the student population.

5. Establish rapport between the SRO and parents, faculty, staff and administrators.

Moreover, the SRO will establish a trusting channel of communication with students, parents and teachers. The SRO will serve as a positive role model to instill in students' good moral standards, good judgment and discretion, respect for other students, and a sincere concern for the school community. The SRO will promote citizen awareness of the law to enable students to become better-informed and effective citizens, while empowering students with the knowledge of law enforcement efforts and obligations regarding enforcement as well as consequences for violations of the law. The SRO can provide assistance to students and parents concerning problems they face as well as providing information on community resources available to them.

SECTION 4. ORGANIZATIONAL STRUCTURE
A. Composition. CITY shall assign one (1) full time law enforcement officer to serve as SRO for EUSD for the entire school year. CITY shall retain the exclusive right to exercise the customary functions of management. The SRO will be certified by the State of California and meet all requirements as set forth by the California Police Officer Standards and Training.

B. Supervision. The administrative control of the SRO Program will be the responsibility of the CITY. Responsibility for the conduct of the SRO, both personally and professionally, shall remain solely with CITY. The SRO is employed and retained by the CITY, and in no event will be considered an employee of the EUSD. Day-to-day operation and scheduling for the annual 2080 hours will be the responsibility of EUSD with the approval of CITY. The Police Department and the EUSD shall each name a contact person who will monitor the program. Each principal will designate a contact person for the school to facilitate communication.

SECTION 5. PROCEDURES
A. Selection. The SRO position will be filled per Police Department directives and selection process. The CITY will make the final selection of any SRO vacancy.

B. SRO Program Structure. The SRO Program shall utilize the SRO Triad concept as set forth by NASRO (National Association of School Resource Officers), which is attached hereto and incorporated herein by reference.

Under this framework, the SRO is first and foremost a law enforcement officer for the providing law enforcement agency. The SRO shall be responsible for carrying out all duties and responsibilities of a law enforcement officer and shall remain at {S0168036)
all times under the control, through the chain of command, of the law enforcement agency. All acts of commission or omission shall conform to the guidelines of the providing law enforcement agency directives.

School officials should ensure that non-criminal student disciplinary matters remain the responsibility of school and staff and not the SRO. Enforcement of the code of student conduct is the responsibility of teachers and administrators. The SRO shall refrain from being involved in the enforcement of disciplinary rules that do not constitute violations of law, except to support staff in maintaining a safe school environment.

The SRO is not a formal counselor or educator, and will not act as such. However, the SRO may be used as a resource to assist students, faculty, staff, and all persons involved with the school. The SRO can be utilized to help instruct students and staff on a variety of subjects, ranging from alcohol and drug education to formalized academic classes. The SRO may use these opportunities to build rapport between the students and the staff. The CITY recognizes, however, that the EUSD shall maintain full, final, and plenary authority over curriculum and instruction in the EUSD, including the instruction of individual students. The Parties recognize and agree that classroom instruction is the responsibility of the classroom teacher, not the CITY or its employees, and the CITY and its employees shall not attempt to control, influence, or interfere with any aspect of the school curriculum or classroom instruction except in emergency situations.

SECTION 6. DUTIES AND RESPONSIBILITIES
A.SRO. The responsibilities of the SRO will include but are not be limited to:

1. Enforce criminal law and protect the students, staff, and public at large against criminal activity. The SRO shall follow the chain of command as set forth in the policies and procedures manual of the CITY. School authorities and the parents of any child involved shall be notified as quickly as possible when the SRO takes any direct law enforcement action involving a student, on-campus or off-campus, during school hours.

2. Complete reports and investigative crimes committed on campus.

3. Coordinate, whenever practical, investigative procedures between law enforcement and school administrators. The SRO shall abide by all applicable legal requirements concerning interviews or searches should it become necessary to conduct formal law enforcement interviews or searches with students or staff on property or at school functions under the jurisdiction of the EUSD. The SRO {S0168036)
will not be involved in searches conducted by school personnel unless a criminal act is involved or unless school personnel require the assistance of the SRO because of exigent circumstances, such as the need for safety or to prevent flight.

Formal investigations and arrests by law enforcement officials will be conducted in accordance with applicable legal requirements.

4. Take appropriate enforcement action on criminal matters as necessary. The SRO shall, whenever practical, advise the principal before requesting additional enforcement assistance on campus and inform the principal of any additional law enforcement responsibilities that may need to be undertaken.

5. The SRO will wear the CITY issued uniform with all normal accessories and equipment, including a CEW (Conducted Electrical Weapon), OC (pepper spray) and firearm. The Exeter Police Department Chief of Police or his designee may allow an exception to this rule at his/her discretion based on investigatory or policing needs.

6. The SRO shall be highly visible throughout the campus, yet be unpredictable in their movements. For officer safety reasons, the SRO shall not establish any set routing, which allows predictability in their movements and their locations.

7. Confer with the principal to develop plans and strategies to prevent and/or minimize dangerous situations on or near the campus or involving students at school-related activities.

8. Comply with all laws, regulations, and school board policies applicable to employees of the EUSD, including but not limited to laws, regulations and policies regarding access to confidential student records and/or the detention, investigation, and searching of students on school premises, provided the SRO shall under no circumstances be required or expected to act or in a manner inconsistent with their duties as law enforcement officers. The use of confidential school records by the SRO shall be done only with the principal's approval and as allowed under the Family Educational Rights and Privacy Act. Any existing rights or benefits of personnel assigned under this agreement shall not be abridged, and remain in full effect.

9. Provide information concerning questions about law enforcement topics to students and staff.

10.Develop expertise in presenting various subjects, particularly in meeting federal and state mandates in drug/alcohol abuse prevention education, and provide these presentations at the request of the school personnel in accordance with the established curriculum.
(S0168036)

11.Prepare lesson plans necessary for approved-classroom instruction.

12. Provide supervised classroom instruction on a variety of law related education and other topics deemed appropriate and approved by the SRO's agency supervisor and a school administrator.

13. The SRO shall attend school special events as needed (for example, PTA meetings). Upon request and approval by the EUSD, any other expenses generated beyond the Scheduled workday (for example, school dances, football games, etc.) by the SRO or any other Exeter Police Officer in his/her absence, will be billed to the EUSD as they occur, by mailing an invoice within 30 days of the occurrence.

14. Attend law enforcement agency in-service training as required. Reasonable attempts will be made to schedule such training to minimize his/her absence from school on an instructional day.

15. Attend meetings of parent and faculty groups to solicit their support and understanding of the school resource program and to promote awareness of law enforcement functions.

16. The SRO will be familiar with all community agencies offering assistance to youths and their families such as mental health clinics, drug treatment centers, etc. and may make referrals when appropriate.

17.It is the responsibility of the SRO to report schedule conflicts to the EUSD.

B. SRO SUPERVISOR. The responsibilities of the SRO supervisor will include but are not be limited to:

1. Coordinate work assignments of the SRO.

2. Ensure SRO compliance with CITY directives.

3. Coordinate scheduling and work hours of the SRO's (Vacation requests, sick leave, mandated training etc.)

4. Work with the schools to make any adjustments to the SRO program throughout the school year.

5. Complete the SRO's annual performance evaluation. The SRO supervisor will request feedback from the schools designated contact person during the evaluation process.

C. EUSD. The responsibilities of the EUSD will include but are not limited to:

1. The EUSD shall provide the SRO with a private, appropriately furnished and climate controlled office space at the schools that can be secured and is reasonably acceptable to the CITY. This shall include but is not limited to a desk with drawers, chair, filing cabinet for files and records which can be properly locked and secured, a telephone and computer.

2. Reasonable opportunity to address students, teachers, school administrators, and parents about the SRO program, goals and objectives. Administrators shall seek input from the SRO regarding criminal justice problems relating to students and site security issues.

3. When school personnel discover weapons, drugs, alcohol, or the illegal contraband on school property, the SRO shall be notified as soon as reasonably possible. If no juvenile or criminal charges are to be filed and no administrative action is to be taken by the Schools, the contraband shall be confiscated by the SRO according to Police Department policy and properly disposed of.

4. School personnel shall timely notify the SRO with the names of specific individuals who are not allowed on school property, and shall notify the SRO of any anticipated parental problems resulting from disciplinary action taken against a student.

5. Work cooperatively with the CITY to make any needed adjustments to the SRO program throughout the year.

6. Provide the CITY with updated copies of all laws, rules, regulations, and school board policies applicable to employees of the School, including but not limited to laws, rules, regulations and policies regarding access to confidential student records and/or the detention, investigation, and searching of students on school premises.

SECTION 7. ENFORCEMENT
Although the SRO has been placed in a formal educational environment, he/she are not relieved of the official duties as an enforcement officer. The SRO shall intervene when it is necessary to prevent any criminal act or maintain a safe school environment. Citations shall be issued and arrests made when appropriate and in accordance with California state law and department policy. The SRO, CITY and the Tulare County District Attorney will have the final decision on whether criminal charges shall be filed. {S0168036)
The CITY will reserve the right to temporarily remove the SRO in the event that additional officers are needed during a critical incident or natural disaster.

SECTION 8. FUNDING

1. Salaries:

EUSD shall pay on the first of the month and no later than the tenth of the month of the City of Exeter $10,264.25 Per Month for a total of $123,171 per annum towards the SRO's hourly rate and benefits and any overtime related to the SRO's school duties. CITY shall pay the remaining balance and any overtime related to non-SRO duties, at time and a half for the hourly wage for the officer. If the SRO does not provide service to the District for 2080 hours in a school year, other than for attendance at necessary trainings, and scheduled vacation, the amount paid by the District shall be adjusted by a daily rate for the number of days service was not provided.

2. Supplemental Services:

EUSD will provide school specific funding for vehicle decals and anything not normally supplied by CITY.

CITY will supply any Police Officer Standards and Training mandated training and law enforcement specific equipment pursuant to CITY policy.

SECTION 9. TERMINATION
EUSD or CITY may terminate this agreement without cause any time after the effective date, by giving a thirty (30) day written notice to the other party. In the event of termination, EUSD shall compensate CITY for all costs to the date of termination. CITY shall continue to provide services after notice to terminate and during the thirty (30) day notice period unless EUSD, in the notice, requests CITY not perform Services. The notice shall be deemed given when personally delivered to the EUSD or CITY representative or three (3) days after the date the notice is deposited in the United States mail, first-class postage paid, and addressed to the appropriate representative as specified in this agreement.

In the event agreement is terminated pursuant to this section, the parties acknowledge that the amount owed pursuant to Section 8 will be prorated according to the months in the contract year that this agreement was in effect.

SECTION 10. INDEMNIFICATION

1., EUSD shall indemnify, defend, and hold harmless CITY, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, (S0168036)
cost, expenses, awards, fines, judgments, and expenses of litigation (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and costs) of every nature arising out of or in connection with the assigned officer's performance of work or his or her failure to comply with any of its obligations contained in the Agreement, except such loss or damage which was caused by the active negligence of the CITY, or the gross or willful misconduct of the assigned officer.

2., The CITY shall indemnify, defend, and hold harmless EUSD, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and costs) of every nature arising out of the active negligence by the CITY or the gross or willful misconduct of the assigned officer during the performance ofwork hereunder.

3. In the event of concurrent negligence on the part of DISTRICT or any of its officers, directors, trustees, employees, agents or volunteers, and CITY or any of its officers, officials, employees, agents or volunteers, the liability for any and all such claims, demands and actions in law equity for such losses, fines, penalties, forfeiture, costs and damages shall be apportioned under the State of California's theory of comparative negligence as presently established or as may be modified hereafter.

4. If EUSD rejects a tender of defense by the CITY and/or the assigned officer under this Agreement, and it is later determined that the CITY and/or the officer breached no duty of care and/or was immune from liability, EUSD shall reimburse the CITY and/or officer for any and all litigation expenses (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and costs). A duty of care or immunity determination may be made by a jury or a court, including a declaratory relief determination by a court after the CITY and/or officer settles a liability claim, with or without participation by the EUSD.

5. The Parties acknowledge that it is not the intent of the Agreement to create a duty of care by the CITY or its assigned officer that they would not owe in the absence of the Agreement. The Agreement does not create an affirmative duty of care (including, without limitation, a duty to protect, a duty to deter and/or duty to intervene) by the CITY or the assigned officer and the absence of the assigned officers and/or patrol vehicle is not a material breach of this Agreement. The Parties further acknowledge that by entering into this Agreement neither the CITY nor its assigned officer intends to waive any immunities to which they would be entitled in the absence of the Agreement.
(S0168036)
SECTION 11. NOTICE
Any notice consent or other communication in connection with the agreement shall be in writing and may be delivered in person, by mail or by email. If hand-delivered, the notice shall be effective upon delivery. If by email, the notice shall be effective when sent. If served by mail, the notice shall be effective three (3) business days after being deposited in the United States Postal Service by certified mail, return receipt requested, addressed appropriately to the intended recipient as follows:

If to the CITY: If to the EUSD:

Chief of Police Superintendent of
Exeter Police Schools Exeter Unified
Department 100 N. C School District 215 N.

Street Crespi
Exeter, CA 93221 Exeter, CA 93221
(S0168036)
SECTION 12. INTEGRATION OF PRIOR TERMS AND CONDITIONS
This Agreement, including all recitals, constitutes the entire agreement of the Parties. This Agreement may be amended or modified only by the mutual written agreement of the Parties. This Agreement is invalid unless approved by the legislative body of each Party, although it may be executed by an authorized agent of each Party. An authorized agent of the City shall be a person specifically authorized by the legislative body of the City to execute this Agreement, at the level of City Administrator or City Attorney or equivalent.

SECTION 13. INDEPENDENT CONTRACTOR STATUS
CITY, in the performance of this Agreement, shall be and act as an independent contractor.

CITY understands and agrees that CITY and the CITY Parties shall not be considered officers, employees, agents, partners, or joint ventures of EUSD, and are not entitled to benefits of any kind or nature provided to employees of EUSD and/or to which EUSD's employees are entitled.

CITY agrees to advise everyone it designates or hires to perform any duty under this Agreement that they are not employees of EUSD.

SECTION 14. INTEGRATION OF PRIOR TERMS AND CONDITIONS
This Agreement, including all recitals constitutes the entire agreement of the Parties. This Agreement may be amended or modified only by the mutual written agreement of the Parties. This Agreement is invalid unless approved by the legislative body of each Party, although it may be executed by an authorized agent of each Party. An authorized agent of the City shall be a persor specifically authorized by the legislative body of the City to execute this Agreement, at the level of City Manager, City Attorney or equivalent.

SECTION 14. GOVERNING LAW
This agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its choice of law rules. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the Superior Court of the State of California for the County of Tulare, subject to transfer of venue under applicable State law, provided that nothing in this Agreement shall constitute a waiver of immunity to suit by the EUSD.

SECTION 15. WAIVER
No delay or omission by EUSD or CITY in exercising any right under this agreement shall operate as a waiver of that or any other right, and no single or partial exercise of any right (S0168036)
shall preclude the EUSD or CITY from any or further exercise of any right or remedy.

Furthermore, the failure of EUSD or CITY to insist on strict compliance with any provision of this agreement will not be considered a waiver of any right to do so.

SECTION 16. RECORDS AND AUDIT
CITY shall maintain complete and accurate records with respect to the services rendered and the costs incurred under this agreement, including records with respect to any payments to employees and subcontractors. All such records shall be prepared in accordance with generally accepted accounting procedures. Upon request, CITY shall make such records available to EUSD for the purpose of auditing and copying such records for a period of five years from the date of final payment under this agreement.

SECTION 17. EXECUTION IN COUNTERPARTS
This agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy, facsimile, or an original, with all signatures appended together, shall be deemed a fully executed agreement.

Adam Ennis George Eddy
City Administrator Superintendent of EUSD
Date Date
(S0168036)
Attachment B

CITY OF EXETER
FY 2023-2024 PERSONNEL ALLOCATION

GENERAL FUND NON-GENERAL FUNDS
NON

GEN GENERAL
FTE DEPT CLASSIFICATION ADMIN FIN GOVT POLICE STREETS REC PARKS FUND INS MR P Water Sewer Refuse FUND Total Admin City Administrator 0.30 0.08 0.38 0.09 0.25 0.25 0.03 0.62 1.00 Admin City Clerk/Human Resources Manager 0.15 0.20 0.35 0.25 0.25 0.15 0.65 1.00 Admin Comynty Series sone ficer 0.15 0.20 0.35 0.25 0.25 0.15 0.65 1.00 Code Enf 1.00 1.00 1.00
Finance Accounting Assistant 0.30 0.30 0.30 0.30 0.10 0.70 1.00 Finance Accounting Assistant 0.30 0.30 0.30 0.30 0.10 0.70 1.00 Finance Finance Director 0.25 0.10 0.35 0.08 0.27 0.26 0.04 0.65 1.00 Finance Financial Manager 0.15 0.10 0.25 0.05 0.30 0.30 0.10 0.75 1.00 Finance Office Assistant 0.10 0.10 0.40 0.30 0.20 0.90 1.00 - . Public Works Administrative Assistant 0.15 0.15 0.45 0.40 0.85 1.00 Public Works Crew Leader 0.05 0.20 0.25 0.38 0.38 0.75 1.00 Public Works Maintenance Technician 0.15 0.15 0.43 0.42 0.85 1.00 Public Works Maintenance Technician 0.50 0.50 0.45 0.05 0.50 1.00 Public Works Mechanic I| 0.20 0.20 0.40 0.30 0.30 0.60 1.00 Public Works Operations Manager 0.10 0.20 0.30 0.40 0.25 0.05 0.70 1.00 Public Works Public Works Director 0.30 0.30 0.35 0.25 0.10 0.70 1.00 Skilled Maintenance Worker/Maint I (Flexibly
Public Works Allocated) 0.35 0.35 0.40 0.20 0.05 0.65 1.00 Skilled Maintenance Worker/Maint | (Flexibly
Public Works Allocated) 0.10 0.10 0.75 0.15 0.90 1.00
Skilled Maintenance Worker/Maint I (Flexibly
Public Works Allocated) 0.10 0.75 0.15 0.90 1.00
Recreation Recreation Coordinator 0.95 0.05 0.05 1.00
20 PD Police Positions 19.00 1.00 1.00 20.00

40.00 TOTAL: 0.60 0.40 1.10 19.30 2.38 0.95 0.20 24.93 0.77 2.00 6.98 4.56 0.77 15.07 40.00 Funding Allocation % 1.5% 1.0% 2.8% 48.3% 6.0% 2.4% 0.5% 62.3% 17.4% 11.4% 1.9% 37.7% 100.0% Police Personnel
Chief
Lieutenant Note on Police Officer Allocation
Sargeant *1 FTE offset w/Measure P Fund)
Detective *Police Officer Positions can be flexibly allocated Police Officer/Police Officer Trainee with the Police Officer Trainee School Resource Officer
Records Clerk
Sr. Clerk Dispatcher
20 Updated 09.26.2023 City Council
City of Exeter
Agenda Item Transmittal
Meeting Date: September 26, 2023
or action by
Agenda Item Number: 15 X City Counci
Wording for Agenda: Presentation of City staffing cost estimates, Regular Session:
debt elimination, dissolution and committee options for the Consent Calendar Landscape and Lighting Maintenance Assessment Districts and provide direction to staff regarding future maintenance for all City of X Regular Item Exeter Landscape and Lighting Maintenance Assessment Districts. Public Hearing Review:

Submitting Department: Administration
Contact Name: Adam Ennis, City Administrator City Administrator Phone Number: (559) 592-4539 (Initials Required)
Email: [email protected]
Department Recommendation:

Staff recommends that the Council receive the presentation of City staffing cost estimates, debt elimination, dissolution and committee options for the Landscape and Lighting Maintenance Assessment Districts and provide direction to staff regarding future maintenance for all City of Exeter Landscape and Lighting Maintenance Assessment Districts.

Summary:

On September 8, 2023, a Special City Council meeting was held to address concerns that were raised regarding Landscape and Lighting Maintenance Assessment Districts (LLMAD's) in the City. The Council wanted to provide a separate opportunity for concerned citizens to bring questions and solutions forward for Council to consider. At the end of the meeting, Council directed staff to bring an item back to Council regarding the following four items:

1. City Staffing Costs.

2. Debt Elimination.

3. I Dissolution of LLMAD's.

4. Committee Options.

The following will address those above items:

City Staffing Costs:

One question that has been posed in regard to providing the LLMAD maintenance is the ability and cost of using City staff. To maintain economy of scale these costs are for all contracted landscape maintenance and are compared to the total contracted cost for these services.

Several costs that must be considered are personnel, vehicles, equipment, fuel, maintenance, insurance and administration.

1. Personnel
3 Maint. 1 X $77,000 per year = $231,000 annually
1 Skilled Maint. X 80,800 per year = $80,800 annually

2. Vehicles
Initial and replacement cost = (2 X $58,000)/10 years = $11,600 annually Fuel = 2 X 25 Gal/Week X $5/Gal X 52 weeks/year = $13,000 annually Maintenance = $94,000/2080 hours/year X192 hours/year = $8,675

4. Irrigation Supplies
Annual cost = $3,000 annually

5. Equipment Rental (stump grinders, trenchers, etc.)
Annual cost = $2,000 annually

6. Administration
Annual cost = $5,000 annually
Total cost = $372,075 annually
$176,000 would need to be available to initially purchase the equipment at the start of taking over the maintenance. The total cost for equipment is included here since the typical public agency grant programs for funding of new electric equipment is based on the concept that gasoline equipment is being replaced by electric equipment. With these programs it has been required that the agency turn in the gasoline powered equipment that is being replaced by the electric equipment. The City currently has no gasoline powered equipment that would be replaced by new grant funded electric equipment. In addition, even if grant funded equipment could be obtained initially, grant funding for replacement electric equipment is typically not available.

The current landscape maintenance contract cost for LLMAD ($72,000 annually) and Parks and City Facilities' ($78,000 annually) landscape maintenance is about $150,000 annually. The new actual cost for these services will be determined after the bids are received. As an estimate the second bid received last year was 64% higher than the current contract and a proposal recently received from Able Industries was 42% higher for landscape maintenance only with no irrigation system maintenance or repair included. These would seem to indicate a potential increase of about 65% with the new bid. This would take the total annual cost to about $246,000. The cost for City staff performing the work would be about 50% higher than the estimated new cost.

At the end of last fiscal year there were 8 districts in fund deficit with 4 more having a positive fund balance but in annual deficit. The total deficit to the General Fund was at about $120,000.

Based on the revenues versus expenses in the engineer's reports, the annual surpluses for districts not in deficit ranged from about 16% to 64% of the contractor maintenance costs, other than our newest district Yokohl Landing which is at about 165%. This means that if the new bid goes up by more than 64% all districts other than Yokohl Landing will go into annual deficit, and at some point, start adding to the deficit carried by the General Fund.

Options to deal with this deficit would be increased assessments, decreased costs, debt elimination and/or funding from regular discretionary tax funding such as the General Fund, or dissolution of the LLMAD's. Property owner's within the LLMAD's would have to approve a ballot for assessment increases to occur. Cost for the maintenance could be reduced either in frequency, types of maintenance or by reducing improvements to be maintained Debt Elimination:

Moneys collected via the assessments for a particular district must be expended only for that particular district. Streets and Highways Code section 22656 requires that any surplus or deficit in a particular improvement fund be carried forward to the next year. The City may (but is not required to) provide for a contribution or temporary advance from any available and unencumbered funds of the City to address a deficit in the improvement fund of a district.

If the City Council determines that the estimated costs of the proposed improvements is greater than can be raised from a single annual assessment, it can order that the estimated cost be raised by an assessment levied and collected in installments over a period of no more than 5 years. This could include the cost of ongoing maintenance and servicing of those improvements. (The council is also authorized to order such installments over a max period of 30 years, but this time period applies to installation of improvements and not ongoing maintenance/servicing).

Debt elimination and/or funding could occur from discretionary tax sources such as the General Fund. However, this is typically not done by municipalities because it varies from typical financial policies by using tax funding from all taxpayers to support very specific items that are intended to be funded in other ways. With only 18% of the residential properties in Exeter in LLMAD's this could potentially be looked upon unfavorably by the remaining 82% of the residents.

Dissolution of Landscape and Lighting Districts:

At the Special Meeting on September 8th, questions were raised concerning the process for dissolution of a district. Section 22610 provides that the City Council may dispense with the resolution and report required for formation of districts and can initiate dissolution proceedings with a resolution of intention. The City Council can also forgo a noticed public hearing prior to taking action to dissolve a district, although cities often do hold hearings prior to making a dissolution determination. Section 22610 requires that any money in the dissolved district's improvement fund be transferred to the city's general fund.

The subject property owners can consider the option of forming an HOA for areas no longer part of an assessment district. If a district is dissolved, the City must also determine the disposition of any public property within the district. If the neighborhood is desiring to manage the areas via an HOA, the City would need to consider how to allow access by the HOA to the publicly owned property.

Committee Options:

The City Council can consider whether to form a committee (or committees) to assist with oversight and/or make policy recommendations to the City Council concerning the districts. One option could be the formation of a standing committee that could meet one or two times a year to review the draft engineer's report and any specific issues. This committee's proceedings would be subject to the Brown Act, requiring public meeting notices, etc. Council If sue an pio meeting notices mienc member participation on the committee itself would be an option as well (although not required). If the standing committee option is pursued, the Council should consider ensuring that there is broad representation from the various districts on it, since the districts may have different concerns/issues, and no single district should be making recommendations for all of the districts.

Another potential option discussed was the formation of an ad hoc committee (or multiple committees), potentially involving the individual council members and formed according to particular council member districts. Ad hoc committees do not require public noticing and can be more informal in their proceedings, so long as they have a limited purpose and exist for a limited duration of time. For example, one or more ad hoc committees could be formed for the purposes of addressing possible approaches for getting particular districts out of funding deficits, and then the committee could dissolve once it has formulated and made its recommendations to the City Council. The benefit of this approach is that the committees can be more focused with the participants of the committee representing only the affected districts, but the formulation of multiple committees may place a greater burden on city staff, depending on the need for staff resources for those meetings.

Background:

Over the last several months the City has been discussing the Landscape and Lighting District challenges and where the program is headed in the future. The current contractor is working on a month-to-month basis until the City can rebid the contract. The current contractor is also working to get deficiencies corrected prior to a new contract starting. In addition, several areas have been identified with some of the districts that are currently being investigated to determine what actions, if any, need to be taken.

As has been previously discussed there are decades of history with these districts, so staff is working to confirm information prior to going out to bid of the maintenance contract. However, some investigations may take some time to complete and the rebid may need to occur prior to them being completed. If increased contractor accountability is desired, an inspection and contractor follow up program should be considered. As previously discussed, this would add additional cost to the LLMAD's and would probably need to be addressed in the contracts prior to bidding.

The following recommendations have been discussed going forward to assist with the future LLMAD maintenance:

Review and revise the current contract for simplification and clarification Determine if inspections will be considered for contractor accountability • Put the revised contract out to rebid
Audit LLMADs after rebid to strategize covering costs
Review and revise as necessary issue reporting and tracking for LLMAD maintenance and repair
Encourage district property owner's reporting of issues to Public Works Prior Council/Board Actions: Previous Council approvals for miscellaneous Landscape and Lighting district items.

Attachments: None
Recommended motion to be made by Council/Board: I move to provide direction to staff Disarding future maintenance for all City of Exeter Landscape and Lighting Assessment

Exeter City CouncilSeptember 26, 2023

Exeter City Council
September 26, 2023