AGENDA
EXETER CITY COUNCIL
TUESDAY, NOVEMBER 14, 2023
Closed Session - 6:30 p.m.
Regular Session - 7:00 p.m.
137 North "F" Street, Exeter, California
MAYOR
CITY ADMINISTRATOR Frankie Alves PUBLIC WORKS DIRECTOR
Adam Ennis MAYOR PRO TEM Daymon Qualls
CHIEF OF POLICE Justin Mills CITY ATTORNEY
John Hall COUNCIL MEMBER Julia Lew
FINANCE DIRECTOR/ Jacob Johnson CITY PLANNER
CITY TREASURER Vicki Riddle Greg Collins
Eekhong Franco Barbara Sally CITY ENGINEER
CITY CLERK Spencer Supinger
Shonna Oneal
Staff Reports related to items on the agenda are available on the City's website at www.cityofexeter.com and
available for viewing at the Council Chambers.
6:30 p.m.
A. CALL TO ORDER CLOSED SESSION
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS - Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed three minutes. Please begin your comments by stating your name and providing your C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS):
54957 Public Employment Classification: City Clerk
54957.6 Conference with Labor Negotiators
Agency Negotiator: Adam Ennis
Employee Group: Unrepresented City Clerk
7:00 p.m. (Or, immediately following Closed Session)
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any)
E. PLEDGE OF ALLEGIANCE AND INVOCATION: Pastor Steve Gipsen
MEETING AGENDA
EXETER CITY COUNCIL
F. PUBLIC COMMENTS:
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.
In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.
G. SPECIAL PRESENTATIONS (if any):
a. Resolution of Commendation - Presentation of Resolution of Commendation to City Clerk/Human Resources Manager, Shonna Oneal.
H. CONSENT CALENDAR:
Items listed under the Consent Calendar are considered to be routine and will be enacted by one motion.
There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approve regular minutes of October 10, 2023 & special minutes of November 2, 2023
2. Payment of Bills
3. Payroll October 13, 2023 & October 27, 2023
4. Approve a revision to a portion of the previously approved street closure for the annual City of Exeter Christmas Parade, to reflect the closure of E Street between Pine Street and Maple, and between Pine and Palm, and an extension of the Pine Street closure from F Street, continuing west to G Street, between the hours of 3:00 p.m. - 8:00 p.m. on Friday December 1, 2023, for the City of Exeter Christmas Parade, subject to the conditions previously presented.
5. Reject the only bid received in response to RFB 23-006, the FY-23 Annual Contract for Concrete Repairs, and authorize staff to re-advertise a modified RFB.
6. Authorize the City Administrator to execute an agreement with TJKM of Pleasanton, CA, in an amount not to exceed $39,997.66 to prepare an Active Transportation Plan for the City of Exeter.
7. Authorize an extension of the existing agreement with the non-profit Sequoia Community Corps, a project of Community Services Employment Training, Inc. (CSET) of Tulare County, to operate a California Redemption Value (CRV) beverage container mobile buy back center on the City's property located at 314 West Firebaugh in Exeter, through June 30, 2025.
8. Award and authorize the City Administrator to execute a contract with Central Valley Air Conditioning of Atwater, CA in the amount of $150,583 to perform HVAC upgrades and replacements at various City facilities and authorize a contingency amount of $15,000 for potential unforeseen conditions.
9. Adopt Resolution 2023-28 amending the City's 2023/24 salary schedule and personnel allocation.
MEETING AGENDA
EXETER CITY COUNCIL
I. INDIVIDUAL BUSINESS ITEMS:
Comments related to Individual Business and Public Hearing Items are limited to three minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Consideration of new agreement with the City of Visalia to provide Animal Control and Shelter Services for the City of Exeter at an annual cost of $216,900, authorize the City Administrator to execute the agreement subject to minor clarifying changes acceptable to the City Attorney and appropriate funding from the General Fund and/or Measure P Fund for the cost - City Administrator Adam Ennis
2. Consideration/input concerning formation of ad hoc and standing committees related to Landscape and Lighting Maintenance Districts - City Administrator Adam Ennis and City Attorney Julia Lew
J. CITY COUNCIL ITEMS OF INTEREST
K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
L. ADJOURN REGULAR MEETING
State of California)
County of Tulare ) ss.
City of Exeter
I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator's Office; and that I posted this Agenda on the bulletin board in the Finance Office and on the bulletin board outside of City Hall on November 9, 2023 Christina Grias
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In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559) 592-9244. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title ID
Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C Street, Exeter CA during normal business