Agenda Item Number: I1
EXETER CITY COUNCIL
FEBRUARY 27, 2024, REGULAR MEETING
ACTION MINUTES
A closed session of the City Council, City of Exeter was held on Tuesday, February 27, 2024, at 6:30 p.m., in the Exeter City Council Chambers, 137 North F Street in Exeter CA 93221.
COUNCIL PRESENT: Frankie Alves, Barbara Sally, Jacob Johnson, and Vicki Riddle.
COUNCIL ABSENT: Justin Mills
STAFF PRESENT: Adam Ennis, Julia Lew, Eekhong Franco, Francesca Quintana, and Christina Arias.
A. CALL TO ORDER CLOSED SESSION
Mayor Alves called the closed session to order at 6:32 p.m.
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Mayor Alves requested those who wish to speak on matters listed on the Closed Session Agenda to do so at this time.
1. 54957.6 Conference with Labor Negotiations
Agency Negotiator: Adam Ennis, Shelline Bennett
Employee Groups: All represented and unrepresented employees
2. 54956.9(d)(4) Conference with Legal Counsel Re: Potential Initiation of litigation by the City: Two (2) cases
No public comment was presented.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):
Mayor Alves adjourned to closed session at 6:32 p.m.
A regular session of the City Council, City of Exeter was held on Tuesday, February 27, 2024, at 7:00 p.m., in the Exeter City Council Chambers, 137 North F Street in Exeter CA 93221.
COUNCIL PRESENT: Frankie Alves, Barbara Sally, Jacob Johnson, and Vicki Riddle.
COUNCIL ABSENT: Justin Mills
STAFF PRESENT: Adam Ennis, Julia Lew, Eekhong Franco, Francesca Quintana, Daymon Qualls, John Hall, and Christina Arias.
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any) Mayor Alves called the regular session to order at 7:20 p.m. City Attorney Julia Lew advised there was no reportable action out of closed session.
E. PLEDGE OF ALLEGIANCE AND INVOCATION
An invocation was given by Pastor Chris Genetti and the Pledge of Allegiance was given by Council Member Johnson.
F. SPECIAL PRESENTATIONS: None
G. PUBLIC COMMENTS:
Public comment from Mark Tadlock. Tadlock addressed the Council and expressed his gratitude for the Exeter Community and its available Parks and Recreation amenities. Tadlock addressed the Council and offered to collaborate with the City on any recreation projects that would benefit the community.
Agenda Item Number: I1
H. CONSENT CALENDAR:
1. Approve regular minutes of February 13, 2024
2. Payment of Bills
3. Payroll February 16, 2024
4. Approve a facility use and street closure request from the Stag Saloon and the Exeter Chamber of Commerce, to consist of the City parking lot adjacent to City Hall, and a street closure of F Street from Pine Street to City Hall from 5:00 a.m. - 9:00 p.m., Saturday April 6, 2024, for a chili cook off, subject to the conditions presented.
Approval of Consent Calendar as Presented
1 st 2nd Result ALVES MILLS RIDDLE JOHNSON SALLY
SALLY RIDDLE (4-0) AYE ABSENT AYE AYE AYE
It was moved by Council Member Sally and seconded by Council Member Riddle, that the items on the Consent Calendar be approved as presented. The motion carried 4-0, noting that Mayor Pro Tem Mills was absent.
I. INDIVIDUAL BUSINESS ITEMS:
1. Public Hearing and approval for the Close-Out of the 20-CDBG (Community Development Block Grant)- CV2-3-0012 Coronavirus Relief Business Assistance Grant. Finance Director, Eekhong Franco.
Finance Director Eekhong Franco provided a report for the Council’s review and consideration. Mayor Alves opened the public hearing at 7:35 p.m. Receiving no public comment, Mayor Alves closed the public hearing at 7:35 p.m.
Approval of Close-Out of the 20-CDBG (Community Development Block Grant)-CV2-3-0012 Coronavirus Relief Business Assistance Grant as Presented 1 st 2nd Result ALVES MILLS RIDDLE JOHNSON SALLY
SALLY RIDDLE (4-0) AYE ABSENT AYE AYE AYE
Following discussion, it was moved by Council Member Sally and seconded by Council Member Riddle, that the close out of the 20-CDBG CV2-3-0012 Coronavirus Relief Business Assistance Grant be approved as presented.
The motion carried 4-0, noting that Mayor Pro Tem Mills was absent.
2. Consider a proposal from Harvest Wealth Group of Exeter to install and maintain year-round LED lighting in the downtown area. Public Works Director, Daymon Qualls.
Public Works Director Daymon Qualls provided a report for the Council’s review and consideration.
Representatives from Harvest Wealth Group also addressed the Council and provided comments.
Approval of Proposal from Harvest Wealth Group of Exeter to Install and Maintain Year-Round LED Lighting in the Downtown Area as Presented
1 st 2nd Result ALVES MILLS RIDDLE JOHNSON SALLY
ALVES RIDDLE (3-1) AYE ABSENT AYE NAY AYE
Following discussion, it was moved by Mayor Alves and seconded by Council Member Riddle, that the proposal from Harvest Wealth Group of Exeter to install and maintain year-round LED lighting in the downtown area be approved as presented. The motion carried 3-1, noting that Mayor Pro Tem Mills was absent.
Agenda Item Number: I1
3. Discussion and consideration of amending the Exeter City Council Handbook of Rules and Procedures to include a council communication policy regarding inquiries received by council members from community members outside their district. City Administrator Adam Ennis and City Attorney Julia Lew.
City Attorney Julia Lew provided a report for the Council’s review and consideration.
Approval of Amending the Exeter City Council Handbook of Rules and Procedures to Include a Council Communication Policy Regarding Inquiries Received by Council Members from Community Members Outside their District as Presented
1 st 2nd Result ALVES MILLS RIDDLE JOHNSON SALLY
ALVES RIDDLE (4-0) AYE ABSENT AYE AYE AYE
Following discussion, it was moved by Mayor Alves and seconded by Council Member Riddle to amend the Exeter City Council Handbook of Rules and Procedures to include a council communication policy regarding inquiries received by council members from community members outside their district as presented. The motion carried 4-0, noting that Mayor Pro Tem Mills was absent.
4. Discussion of Animal Control, Shelter and Licensing Service options for the City of Exeter and provide direction to staff regarding the provision of Animal Control Services and authorize the City Administrator to negotiate the contract with the City of Visalia to provide these services. City Administrator, Adam Ennis.
City Administrator Adam Ennis provided a report for the Council’s review and consideration.
Approval to Authorize the City Administrator to Negotiate the Contract with the City of Visalia to Provide Animal Control, Shelter, and Licensing Service Options for the City of Exeter as Presented 1 st 2nd Result ALVES MILLS RIDDLE JOHNSON SALLY
RIDDLE SALLY (4-0) AYE ABSENT AYE AYE AYE
Following discussion, it was moved by Council Member Riddle and seconded by Council Member Sally to authorize the City Administrator to negotiate the contract with the City of Visalia to provide animal control, shelter, and licensing service options for the City of Exeter as presented. The motion carried 4-0, noting that Mayor Pro Tem Mills was absent.
J. CITY COUNCIL ITEMS OF INTEREST
Council discussed items of interest. Council Member Sally informed the Council and public of events she attended as well as upcoming community events. Council Member Riddle informed the Council and public of events she attended as well as updates on the SR-65 and Planning Commission projects. Council Member Riddle requested a letter of support for Senate Bill No. 1011 item be agendized for a future meeting. Following discussion, it was moved by Mayor Alves and seconded by Council Member Riddle to place a letter of support for SB No. 1011 on a future meeting agenda. Mayor Alves publicly thanked the Exeter Little League for addressing the City Council and their community involvement. Mayor Alves also requested that staff look into available community project funding via U.S. Congressman Jim Costa’s office.
Approval to Place a Letter of Support for SB No. 1011 on a Future Meeting Agenda 1 st 2nd Result ALVES MILLS RIDDLE JOHNSON SALLY
ALVES RIDDLE (4-0) AYE ABSENT AYE AYE AYE
K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator Adam Ennis, Public Works Director Daymon Qualls, Police Chief John Hall, and Eekhong Franco provided a brief update on City and department related items.
L. ADJOURN REGULAR MEETING
Mayor Alves adjourned the regular meeting at 8:46 p.m.
Agenda Item Number: I1
M. RECONVENED CLOSED SESSION
Mayor Alves called to reconvene the closed session at 8:55 p.m.
N. ADJOURN CLOSED SEESION
Mayor Alves adjourned the closed session at 9:34 p.m. City Attorney Julia Lew informed that there were no reportable actions out of closed session.
Prepared by:
Francesca Quintana, City Clerk