EXETER
AND PROMOTIN
EXETER CITY COUNCIL AGENDA
TUESDAY, MARCH 26, 2024
Closed Session - 6:00 p.m.
Regular Session - 7:00 p.m
137 North "F" Street, Exeter, California 93221
CITY ADMINISTRATOR MAYOR PUBLIC WORKS DIRECTOR
Adam Ennis Frankie Alves Daymon Qualls
CHIEF OF POLICE MAYOR PRO TEM CITY ATTORNEY
John Hall Justin Mills Julia Lew
FINANCE DIRECTOR/CITY COUNCIL MEMBERS CITY PLANNER
TREASURER
Eekhong Franco Jacob Johnson Greg Collins
Vicki Riddle
CITY CLERK Barbara Sally CITY ENGINEER
Francesca Quintana Martin Querin
6:00 p.m.
A. CALL TO ORDER CLOSED SESSION
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS - Comments from the ublic are limited to items listed on the closed session matters (GC 54954.3a). Speakers will b lowed three (3) minutes. Please begin your comments by stating your name and providing vou City of residence.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):
1. 54957.6 Conference with Labor Negotiations
Agency Negotiator: Shelline Bennett
Employee Groups: All represented and unrepresented employees
2. 54956.9(d)(4) Conference with Legal Counsel
Re: Potential Initiation of litigation by the City: Two (2) cases
3. 94596.9(d)(1) Conference with Legal Counsel
Re: Existing Litigation: Exeter Irrigation District v. Smee Homes, et al., Tulare County Superior Court No. 301384
4. 54957 Annual Evaluation
Position: City Administrator
7:00 p.m. (or, immediately following Closed Session)
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any)
E. INVOCATION:
Pastor Genetti
F. PLEDGE OF ALLEGIANCE
G. PUBLIC COMMENTS:
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.
In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.
H. SPECIAL PRESENTATIONS (if any):
None
I. CONSENT CALENDAR:
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of March 12, 2024 regular meeting minutes (pp. 4 - 7)
2. Payment of Bills (pp. 8 - 13)
3. March 15, 2024 Payroll (pp. 14 - 19)
4. Award and authorize the City Administrator to execute an agreement with Talley Oil, Inc., of Madera, CA in the amount of $73,741.25 for construction of the 2024 Reclamite Project and authorize a 10% contingency amount ($7,374.00) for potential extra work (pp. 20 - 27)
5. Authorize the purchase of three vehicle radios with associated equipment from Motorola Solutions in the amount of $15,875.14, based off the cooperative purchasing agreement through Los Angeles County (pp. 28 - 32)
6. Approve a request for a weekly street closure of Pine Street, between F Street and E Steet, for a Farmer's Market hosted by the Exeter Chamber of Commerce, beginning April 03, 2024, and running each Wednesday evening through June 26th and resuming August 7h through November 20th, between the hours of 5:00 p.m. and 9:00 p.m., subject to the conditions presented by staff (pp. 33 - 38)
7. Award and authorize the City Administrator to execute an agreement with the lowest responsible bidder, VSS International, Inc., of West Sacramento, CA in the amount of $707,000.00 for
construction of the 2024 Cape Seal and Micro Surfacing Project, authorize a 10% contingency amount ($70,700.00) for potential extra work and approve an appropriation of $282,000.00 into the FY 2024 Road Repair and Accountability (136) account (pp. 39 - 47)
8. Authorize the City Administrator to execute a sole source agreement with Lehr, of Sacramento, California, in the amount of $67,773.63 to outfit three marked police patrol vehicles with emergency equipment (pp. 48 - 52)
J. INDIVIDUAL BUSINESS ITEMS:
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Adoption of Resolution 2024-05, authorizing the submittal of an application to the California State Department of Housing and Community Development for funding under the Home Investment Partnerships Program to facilitate Self Help Enterprises purchase and rehabilitation of the Exeter Elderly Apartments at 501 North B Street (pp. 53 - 56) Presented by Adam Ennis, City Administrator
2. Adoption of Resolution 2024-06 authorizing the City Administrator to execute a Measure R Supplemental Agreement with the Tulare County Transportation Authority for up to $600,000 of Measure R funding for replacement of the City owned downtown area streetlights. In addition, authorize $400,000 of ARPA funding to be used as the match for this street light replacement (pp. 57 - 62)
Presented by Daymon Qualls, Public Works Director
K. CITY COUNCIL ITEMS OF INTEREST
L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
M. REGULAR MEETING ADJOURNMENT
State of California
County of Tulare
City of Exeter
I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator's Office; and that I posted this Agenda on the bulletin board in the Finance Office and on the bulletin board outside of City Hall on City Clerk
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In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559) 592-9244. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II).
Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C Street, Exeter CA during normal business hours.