EXETER CITY COUNCIL
TUESDAY, MAY 14, 2024 REGULAR MEETING
ACTION MINUTES
Closed Session – 6:00 p.m.
Regular Session – 7:00 p.m.
137 North "F" Street, Exeter, California 93221
CITY ADMINISTRATOR MAYOR PUBLIC WORKS DIRECTOR
Adam Ennis Frankie Alves Daymon Qualls
CHIEF OF POLICE MAYOR PRO TEM CITY ATTORNEY
John Hall Justin Mills Julia Lew
FINANCE DIRECTOR/CITY
TREASURER
COUNCIL MEMBERS CITY PLANNER
Eekhong Franco Jacob Johnson Greg Collins
Vicki Riddle
CITY CLERK Barbara Sally CITY ENGINEER
Francesca Quintana Martin Querin
A closed session of the City Council, City of Exeter was held on Tuesday, May 14, 2024, at 6:00 p.m., in the Exeter City Council Chambers, 137 North F Street in Exeter CA 93221.
COUNCIL PRESENT: Frankie Alves, Justin Mills, Barbara Sally, Jacob Johnson, and Vicki Riddle.
COUNCIL ABSENT: None.
STAFF PRESENT: Adam Ennis, Julia Lew, Eekhong Franco, Francesca Quintana, and Christina Arias. 6:00 p.m.
A. CALL TO ORDER CLOSED SESSION
Mayor called the closed session to order at 6:00 p.m.
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Mayor Alves requested those who wish to speak on matters listed on the Closed Session Agenda to do so at this time.
1. 54957.6 Conference with Labor Negotiations
Agency Negotiator: Shelline Bennett
Staff Reports related to items on the agenda are available on the City’s website at www.cityofexeter.com and
available for viewing at the Council Chambers.
Employee Groups: All represented and unrepresented employees
2. 54956.9(d)(4) Conference with Legal Counsel
Re: Potential Initiation of Litigation by the City: One (1) case
3. 54956.9(d)(1) Conference with Legal Counsel – Existing Litigation Name of Case: Fear vs. City of Exeter – 17CV0529, 2nd DCA B316324
4. 54956.95 Consideration of Liability Claims
Claimant: Monica Garcia
Claimed Against: City of Exeter
No public comments were presented.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):
Mayor Alves adjourned the closed session at 6:44 p.m.
A regular session of the City Council, City of Exeter was held on Tuesday, May 14, 2024, at 7:00 p.m., in the Exeter City Council Chambers, 137 North F Street in Exeter CA 93221.
COUNCIL PRESENT: Frankie Alves, Justin Mills, Barbara Sally, Jacob Johnson, and Vicki Riddle.
COUNCIL ABSENT: None.
STAFF PRESENT: Adam Ennis, Julia Lew, Chief John Hall, Daymon Qualls, Eekhong Franco, Francesca Quintana, and Christina Arias.
7:00 p.m. (or, immediately following Closed Session)
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any)
Mayor Alves called the regular session to order at 07:04 p.m. City Attorney Julia Lew reported that action was taken by the Council on closed session item B.4; 54956.95 Consideration of Liability Claims Claimant: Monica Garcia Claimed Against: City of Exeter. It was moved by Council Member Sally, seconded by Mayor Pro Tem Mills and approved 5-0 to reject the claim from claimant Monica Garcia.
E. INVOCATION
Presented by Pastor Zoll.
F. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was given by Council Member Sally.
G. PUBLIC COMMENTS:
No public comments were presented.
H. SPECIAL PRESENTATIONS (if any):
1. Exeter Lions Club Independence Day Celebration Presentation Presented by Andrew Rodriguez
I. CONSENT CALENDAR:
Items listed under the Consent Calendar are considered routine and will be enacted by one motion.
There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of April 23, 2024 regular meeting minutes (pp. 4 – 7)
2. Payment of Bills (pp. 8 – 28)
3. April 26, 2024, Payroll (pp. 29 – 34)
4. Approve a request by the Exeter Lions Club for a Special Event with facility use of Lions Stadium and Dobson Field for an Independence Day celebration July 03, 2024, with set up beginning at 7:00 a.m., activities beginning at 5:00 p.m., the fireworks show beginning at dusk and ending at 10:00 p.m., and a $742.00 fee waiver, subject to the conditions presented by staff (pp. 35 – 51)
5. Approve a request by the Center for Art Culture and History – Exeter (CACHE) for a Special Event with facility use of Joyner Park and street closures of B Street between Pine Street and Rocky Hill Drive for their annual fund raiser dinner, beginning at 10:00 a.m. June 01, 2024, and ending at 10:00 p.m., subject to the conditions presented by staff (pp. 52 – 64)
6. Adoption of Resolution No. 2024-09, A Resolution of the City Council of the City of Exeter, Requesting the Tulare County Board of Supervisors Permit the County Registrar of Voters to Render Specified Services to the City (pp. 65 – 68)
7. Adoption of Resolution No. 2024-10, A Resolution of the City Council of the City of Exeter, Ordering Even-Year City Council Election; Consolidation of Elections; and Specifications of the Election Order (pp. 69 – 72)
8. Approval to issue permits to four (4) applicants including; Exeter Union High School Music Boosters, Exeter Outdoors Association, Exeter Wrestling Boosters, and the Bridge Church for the sale of Safe and Sane Fireworks contingent upon compliance with required booth clearances, appropriate documentation, proper on-site storage, compliance with all City Municipal Code requirements, and any County or State guidance and orders in place during the time of sales (pp. 73 – 74)
Approval of Consent Calendar as Presented with Item I.7. Removed from the Consent Calendar to be Voted on Separately
1st 2nd Result ALVES MILLS RIDDLE JOHNSON SALLY
MILLS SALLY (5-0) AYE AYE AYE AYE AYE
It was moved by Mayor Pro Tem Mills and seconded by Council Member Sally, that the items on the Consent Calendar be approved as presented. The motion carried 5-0.
J. INDIVIDUAL BUSINESS ITEMS:
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Consider a request for a donation of $10,000.00 to partner with the Exeter Lions Club in holding their annual Independence Day Celebration Event (pp. 75 – 76) Presented by Daymon Qualls, Public Works Director
No public comment was presented.
Director of Public Works Daymon Qualls provided a report for the Council’s review and consideration.
No action was taken on the request for a donation of $10,000.00 to partner with the Exeter Lions Club in holding their annual Independence Day Celebration Event. Direction was given to staff to present options with the Budget.
2. Receive outlook on the 2024/2025 and 2025/2026 Two Year Budget providing feedback on the planning and preparation of the budget (pp. 77 – 79)
Presented by Eekhong Franco, Finance Director
No public comment was presented.
Director of Finance Eekhong Franco provided a report for the Council’s review and consideration.
The City Council provided direction to staff on the 2024/2025 and 2025/2026 Two Year Budget, providing feedback on the planning and preparation of the budget.
3. Discussion of Animal Control, Shelter and Licensing Service options for the City of Exeter and consider approving a contract with the City of Visalia to provide these services (pp. 80 – 101) Presented by Adam Ennis, City Administrator. Mayor Alves opened the floor to public comment at 8:12 p.m. Jeff Wilson addressed the council and expressed his opposition, with no other public comments Mayor Alves closed public comment at 8:13 p.m.
Approval of a Contract with the City of Visalia to Provide Animal Control, Shelter and Licensing Services for the City of Exeter
1st 2nd Result ALVES MILLS RIDDLE JOHNSON SALLY
MILLS SALLY (5-0) AYE AYE AYE AYE AYE
Consent Calendar Item No. I.7. was pulled from the Consent Calendar and voted on as a part of the Individual Business Items portion of the meeting.
City Attorney Julia Lew and City Clerk/Human Resources Manager Francesca Quintana provided a report for the Council’s review and consideration.
Adoption of Resolution No. 2024-10, A Resolution of the City Council of the City of Exeter, Ordering Even-Year City Council Election; Consolidation of Elections; and Specifications of the Election Order
1st 2nd Result ALVES MILLS RIDDLE JOHNSON SALLY
RIDDLE ALVES (5-0) AYE AYE AYE AYE AYE
It was moved by Council Member Riddle and seconded by Mayor Alves to adopt Resolution No. 2024- 10, A Resolution of the City Council of the City of Exeter, Ordering Even-Year City Council Election; Consolidation of Elections; and Specifications of the Election Order. The motion carried 5-0.
K. CITY COUNCIL ITEMS OF INTEREST
Mayor Pro Tem Mills shared that he hopes to present the PSTF final report at the next meeting.
Council Member Sally shared that she attended a sigma meeting and will attend the EDC meeting.
Sally asked staff to look into soliciting provisions in the Municipal Code.
Council Member Johnson had no report.
Council Member Riddle provided a legislative update and proposed the Council consider placing letters of opposition for SB1037 and AB 1886 on a future agenda. It was moved by Mayor Alves and seconded by Mayor Pro Tem Mills to place the letters of opposition on a future agenda. The motion carried 5-0. Riddle attended the TCAG meeting, Coffee with a Cop, Chamber of Commerce Meeting and the mural fundraiser.
Mayor Alves shared that soccer sign ups will be ending soon. Alves attended the Council of Cities Meeting and encouraged everyone to attend the upcoming Sergeant Promotion Ceremony.
L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator Adam Ennis, Director of Public Works Daymon Qualls, Chief John Hall, City Attorney Julia Lew, Director of Finance Eekhong Franco, and City Clerk Francesca Quintana provided a brief update on City and department related items.
M. REGULAR MEETING ADJOURNMENT
Mayor Alves adjourned the regular meeting at 8:55 p.m.
Prepared by:
Francesca Quintana, City Clerk