Exeter City Council
May 28, 2024

EXETER CITY COUNCIL AGENDA
TUESDAY, MAY 28, 2024
Closed Session – 6:00 p.m.

Regular Session – 7:00 p.m.
137 North "F" Street, Exeter, California 93221

CITY ADMINISTRATOR MAYOR PUBLIC WORKS DIRECTOR
Adam Ennis Frankie Alves Daymon Qualls

CHIEF OF POLICE MAYOR PRO TEM CITY ATTORNEY
John Hall Justin Mills Julia Lew

FINANCE DIRECTOR/CITY

TREASURER

COUNCIL MEMBERS CITY PLANNER
Eekhong Franco Jacob Johnson Greg Collins
Vicki Riddle
CITY CLERK Barbara Sally CITY ENGINEER
Francesca Quintana Martin Querin

DEPUTY CITY CLERK
Christina Arias
6:00 p.m.

A. CALL TO ORDER CLOSED SESSION
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS - Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed three (3) minutes. Please begin your comments by stating your name and providing your City of residence.

C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):

1. 54957.6 Conference with Labor Negotiations
Agency Negotiator: Shelline Bennett
Employee Groups: Exeter Police Officer’s Association (EPOA)

2. 54957.6 Conference with Labor Negotiations
Agency Negotiator: Adam Ennis
Employee Groups: All represented and unrepresented employees Staff Reports related to items on the agenda are available on the City’s website at www.cityofexeter.com and
available for viewing at the Council Chambers.

3. 54956.9(d)(4) Conference with Legal Counsel
Re: Potential Initiation of Litigation by the City: Two (2) cases 7:00 p.m. (or, immediately following Closed Session)
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any)
E. INVOCATION
Presented by Pastor Genetti
F. PLEDGE OF ALLEGIANCE
G. PUBLIC COMMENTS:

This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.

In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.

H. SPECIAL PRESENTATIONS (if any)
None
I. CONSENT CALENDAR:

Items listed under the Consent Calendar are considered routine and will be enacted by one motion.

There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Approval of May 14, 2024 regular meeting minutes (pp. 4 – 8)

2. Payment of Bills (pp. 9 – 17)

3. May 10, 2024, Payroll (pp. 18 – 23)

4. Award and authorize the City Administrator to execute a contract with West Valley Construction of Fresno, CA, in the amount of $37,860.67 to install four (4) 1-inch service connections from an existing 6-inch water mainline to existing meter boxes and authorize a contingency amount of $3,786.00 (10%) for potential unforeseen conditions (pp. 24 – 33)

5. Approval of Letter of Opposition for Assembly Bill No. 1886, as requested by the City Council to oppose California Assembly Bill (AB) No. 1886, an act to amend Sections 65585 and 65589.5 of the Government Code, relating to land use (pp. 34 – 41)

6. Approval of Letter of Opposition for Senate Bill No. 1037, as requested by the City Council to oppose California Senate Bill (SB) No. 1037, an act to add Section 65009.1 to the Government Code, relating to Housing (pp. 42 – 51)

7. Council authorization for the City Administrator to enter into a one-year agreement with Tulare County to provide emergency dispatch and communication services for $135,705.00 (pp. 52 – 63)

J. INDIVIDUAL BUSINESS ITEMS:

Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Review and approval of the final Public Safety Task Force report (pp. 64 – 122) Presented by Vicki Riddle, Council Member and Justin Mills, Mayor Pro Tem

2. Adoption of Resolution 2024-11, A Resolution of the City Council of the City of Exeter granting a utility easement and right of way along portions of North Filbert Road to Southern California Edison Company, across and along certain real property related to the Yokohl Landing Development and authorizing the City Administrator to execute the agreement and any and all documents necessary to complete the easement transaction, subject to minor language modifications as determined necessary by the City Attorney. (pp. 123 – 131) Presented by Daymon Quall, Public Works Director
K. CITY COUNCIL ITEMS OF INTEREST
L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
M. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare ) ss.

City of Exeter )
I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator’s Office; and that I posted this Agenda on the bulletin board in the Finance Office and on the bulletin board outside of City Hall on May 24, 2024.
_______________________________________________
Christina Arias, Deputy City Clerk
++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++++ In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559) 592-9244. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II).

Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C Street, Exeter CA during normal business hours.

EXETER CITY COUNCIL
TUESDAY, MAY 14, 2024 REGULAR MEETING

ACTION MINUTES
Closed Session – 6:00 p.m.

Regular Session – 7:00 p.m.
137 North "F" Street, Exeter, California 93221

CITY ADMINISTRATOR MAYOR PUBLIC WORKS DIRECTOR
Adam Ennis Frankie Alves Daymon Qualls

CHIEF OF POLICE MAYOR PRO TEM CITY ATTORNEY
John Hall Justin Mills Julia Lew

FINANCE DIRECTOR/CITY

TREASURER

COUNCIL MEMBERS CITY PLANNER
Eekhong Franco Jacob Johnson Greg Collins
Vicki Riddle
CITY CLERK Barbara Sally CITY ENGINEER
Francesca Quintana Martin Querin

A closed session of the City Council, City of Exeter was held on Tuesday, May 14, 2024, at 6:00 p.m., in the Exeter City Council Chambers, 137 North F Street in Exeter CA 93221.

COUNCIL PRESENT: Frankie Alves, Justin Mills, Barbara Sally, Jacob Johnson, and Vicki Riddle.

COUNCIL ABSENT: None.

STAFF PRESENT: Adam Ennis, Julia Lew, Eekhong Franco, Francesca Quintana, and Christina Arias. 6:00 p.m.

A. CALL TO ORDER CLOSED SESSION
Mayor called the closed session to order at 6:00 p.m.

B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Mayor Alves requested those who wish to speak on matters listed on the Closed Session Agenda to do so at this time.

1. 54957.6 Conference with Labor Negotiations
Agency Negotiator: Shelline Bennett
Staff Reports related to items on the agenda are available on the City’s website at www.cityofexeter.com and
available for viewing at the Council Chambers.

Employee Groups: All represented and unrepresented employees

2. 54956.9(d)(4) Conference with Legal Counsel
Re: Potential Initiation of Litigation by the City: One (1) case

3. 54956.9(d)(1) Conference with Legal Counsel – Existing Litigation Name of Case: Fear vs. City of Exeter – 17CV0529, 2nd DCA B316324

4. 54956.95 Consideration of Liability Claims
Claimant: Monica Garcia
Claimed Against: City of Exeter
No public comments were presented.

C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S):

Mayor Alves adjourned the closed session at 6:44 p.m.

A regular session of the City Council, City of Exeter was held on Tuesday, May 14, 2024, at 7:00 p.m., in the Exeter City Council Chambers, 137 North F Street in Exeter CA 93221.

COUNCIL PRESENT: Frankie Alves, Justin Mills, Barbara Sally, Jacob Johnson, and Vicki Riddle.

COUNCIL ABSENT: None.

STAFF PRESENT: Adam Ennis, Julia Lew, Chief John Hall, Daymon Qualls, Eekhong Franco, Francesca Quintana, and Christina Arias.
7:00 p.m. (or, immediately following Closed Session)
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any)
Mayor Alves called the regular session to order at 07:04 p.m. City Attorney Julia Lew reported that action was taken by the Council on closed session item B.4; 54956.95 Consideration of Liability Claims Claimant: Monica Garcia Claimed Against: City of Exeter. It was moved by Council Member Sally, seconded by Mayor Pro Tem Mills and approved 5-0 to reject the claim from claimant Monica Garcia.

E. INVOCATION
Presented by Pastor Zoll.

F. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was given by Council Member Sally.

G. PUBLIC COMMENTS:

No public comments were presented.

H. SPECIAL PRESENTATIONS (if any):

1. Exeter Lions Club Independence Day Celebration Presentation Presented by Andrew Rodriguez
I. CONSENT CALENDAR:

Items listed under the Consent Calendar are considered routine and will be enacted by one motion.

There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Approval of April 23, 2024 regular meeting minutes (pp. 4 – 7)

2. Payment of Bills (pp. 8 – 28)

3. April 26, 2024, Payroll (pp. 29 – 34)

4. Approve a request by the Exeter Lions Club for a Special Event with facility use of Lions Stadium and Dobson Field for an Independence Day celebration July 03, 2024, with set up beginning at 7:00 a.m., activities beginning at 5:00 p.m., the fireworks show beginning at dusk and ending at 10:00 p.m., and a $742.00 fee waiver, subject to the conditions presented by staff (pp. 35 – 51)

5. Approve a request by the Center for Art Culture and History – Exeter (CACHE) for a Special Event with facility use of Joyner Park and street closures of B Street between Pine Street and Rocky Hill Drive for their annual fund raiser dinner, beginning at 10:00 a.m. June 01, 2024, and ending at 10:00 p.m., subject to the conditions presented by staff (pp. 52 – 64)

6. Adoption of Resolution No. 2024-09, A Resolution of the City Council of the City of Exeter, Requesting the Tulare County Board of Supervisors Permit the County Registrar of Voters to Render Specified Services to the City (pp. 65 – 68)

7. Adoption of Resolution No. 2024-10, A Resolution of the City Council of the City of Exeter, Ordering Even-Year City Council Election; Consolidation of Elections; and Specifications of the Election Order (pp. 69 – 72)

8. Approval to issue permits to four (4) applicants including; Exeter Union High School Music Boosters, Exeter Outdoors Association, Exeter Wrestling Boosters, and the Bridge Church for the sale of Safe and Sane Fireworks contingent upon compliance with required booth clearances, appropriate documentation, proper on-site storage, compliance with all City Municipal Code requirements, and any County or State guidance and orders in place during the time of sales (pp. 73 – 74)
Approval of Consent Calendar as Presented with Item I.7. Removed from the Consent Calendar to be Voted on Separately
1st 2nd Result ALVES MILLS RIDDLE JOHNSON SALLY
MILLS SALLY (5-0) AYE AYE AYE AYE AYE
It was moved by Mayor Pro Tem Mills and seconded by Council Member Sally, that the items on the Consent Calendar be approved as presented. The motion carried 5-0.

J. INDIVIDUAL BUSINESS ITEMS:

Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Consider a request for a donation of $10,000.00 to partner with the Exeter Lions Club in holding their annual Independence Day Celebration Event (pp. 75 – 76) Presented by Daymon Qualls, Public Works Director
No public comment was presented.

Director of Public Works Daymon Qualls provided a report for the Council’s review and consideration.

No action was taken on the request for a donation of $10,000.00 to partner with the Exeter Lions Club in holding their annual Independence Day Celebration Event.

2. Receive outlook on the 2024/2025 and 2025/2026 Two Year Budget providing feedback on the planning and preparation of the budget (pp. 77 – 79)
Presented by Eekhong Franco, Finance Director
No public comment was presented.

Director of Finance Eekhong Franco provided a report for the Council’s review and consideration.

The City Council provided direction to staff on the 2024/2025 and 2025/2026 Two Year Budget, providing feedback on the planning and preparation of the budget.

3. Discussion of Animal Control, Shelter and Licensing Service options for the City of Exeter and consider approving a contract with the City of Visalia to provide these services (pp. 80 – 101) Presented by Adam Ennis, City Administrator
Approval of a Contract with the City of Visalia to Provide Animal Control, Shelter and Licensing Services for the City of Exeter
1st 2nd Result ALVES MILLS RIDDLE JOHNSON SALLY
MILLS SALLY (5-0) AYE AYE AYE AYE AYE
Consent Calendar Item No. I.7. was pulled from the Consent Calendar and voted on as a part of the Individual Business Items portion of the meeting.

City Attorney Julia Lew and City Clerk/Human Resources Manager Francesca Quintana provided a report for the Council’s review and consideration.

Adoption of Resolution No. 2024-10, A Resolution of the City Council of the City of Exeter, Ordering Even-Year City Council Election; Consolidation of Elections; and Specifications of the Election Order
1st 2nd Result ALVES MILLS RIDDLE JOHNSON SALLY
RIDDLE ALVES (5-0) AYE AYE AYE AYE AYE
It was moved by Council Member Riddle and seconded by Mayor Alves to adopt Resolution No. 2024- 10, A Resolution of the City Council of the City of Exeter, Ordering Even-Year City Council Election; Consolidation of Elections; and Specifications of the Election Order. The motion carried 5-0.

K. CITY COUNCIL ITEMS OF INTEREST
Mayor Pro Tem Mills shared that he hopes to present the PSTF final report at the next meeting.

Council Member Sally shared that she attended a sigma meeting and will attend the EDC meeting.

Sally asked staff to look into soliciting provisions in the Municipal Code.

Council Member Johnson had no report.

Council Member Riddle provided a legislative update and proposed the Council consider placing letters of opposition for SB1037 and AB 1886 on a future agenda. It was moved by Mayor Alves and seconded by Mayor Pro Tem Mills to place the letters of opposition on a future agenda. The motion carried 5-0. Riddle attended the TCAG meeting, Coffee with a Cop, Chamber of Commerce Meeting and the mural fundraiser.

Mayor Alves shared that soccer sign ups will be ending soon. Alves attended the Council of Cities Meeting and encouraged everyone to attend the upcoming Sergeant Promotion Ceremony.

L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator Adam Ennis, Director of Public Works Daymon Qualls, Chief John Hall, City Attorney Julia Lew, Director of Finance Eekhong Franco, and City Clerk Francesca Quintana provided a brief update on City and department related items.

M. REGULAR MEETING ADJOURNMENT
Mayor Alves adjourned the regular meeting at 8:55 p.m.

Prepared by:

Francesca Quintana, City Clerk

AVENU FINANCIAL SYSTEM CITY OF EXETER
05/17/2024 17:07:19 Payments for Publication GL050S-V08.21 COVERPAGE GL335R
Report Selection:

Run Group... 051724 Comment... CHECK RUN 5/17/2024
Approval Date for Report........... 05 17 2024
Payments Through Date.............. 05 17 2024
Cutoff Amount to be Used........... 0000000
RUN GROUP... 051724 COMMENT... CHECK RUN 5/17/2024

DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-05172024-258 CHECK RUN 05/17/2024
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10

AVENU FINANCIAL SYSTEM CITY OF EXETER
5/17/2024 17:07:19 Payments for Publication GL335R-V08.21 PAGE Approved on 5/17/2024 for Payments Through 5/17/2024
Vendor Name Description Amount
A.R.E AUTO PARTS INC. 18 MONTH BATTERY (QTY 3) 648.99
AFLAC APR 2024 AFLAC 2,694.38
BASIC MAY 2024 COBRA FEE 33.97
CARDOZA/ PAUL APR 2024 L&L LAWN MAINTE 5,862.00
CENTRAL CAL WATERWORKS, INC CPO MAY 2024 WTR/WWTP 17,682.46 CITY OF EXETER GLENVIEW 2 CORRECTION 64,750.75
CITY OF VISALIA MAY 2024 ANIMAL SERVICE 6,316.67
CIVICA LAW GROUP, APC GENERAL CODE ENFORCEMENT 47.50
CLEAN CUT LANDSCAPE MANAGEMENT APR CITY PARK MAINTENANC 7,215.00 CONSOLIDATED ELECTRICAL DISTRI T&B H150 1-1/2" HUB-RANG 239.07 COUNTY OF TULARE PD RENOVATION & IMPROVE 17,751.77
CULLIGAN APR FD WATER SERVICE 251.25
DEPT OF JUSTICE APR BLOOD ALCOHOL ANAL 70.00
ELITE CORPORATE MEDICAL SERV MEDICAL CLINIC FEES - 59 1,694.50 EMPLOYMENT DEVELOPMENT DEPT JAN-MAR 2024 UI BENEFIT 2,639.00 EXETER IRRIGATION & SUPPLY (WWTP) SCH40 PVC PIPE 404.34 EXETER MERCANTILE CO. WELL 11 DRILL BIT/SCREW 553.13
EXETER MOTORS, INC. ELEMENT A-STOCK 407.64
FERGUSON ENTERPRISES INC 8" CL 150 BFV W/HNDWHL 1,552.41 FRESNO OXYGEN STD LRG FOWS CYLS 196.53
GLASS SHOP/THE PW REPLACE GLASS/NEW SCR 1,309.00
GOLDSTROM/ NORM APR 2024 TRAVEL REIMBURS 71.02
GOVERNMENT REVENUE SOLUTIONS APR 2024 APP HOSTING 3,233.35 HERR PEDERSEN & BERGLUND, LLP APR 24 PERSONNEL MATTERS 106.50 HIGH SIERRA LUMBER CO. 3/8X4X8 CDX (STREETS) 46.01
KAWEAH LIFT INC VIO35-6A TRACKS 3,090.98
KAWEAH PUMP, INC. WELL 12 RPLC TIME DELAY 575.89
KRC SAFETY CO INC. STOP SIGNS 2,687.11
LEAF CAPITAL FUNDING LLC ADMIN-MAY 24 KYOCERA 002 400.41 LESLEY & ASSOCIATES PD BUSINESS CARDS 286.55
MID VALLEY DISPOSAL, LLC APR MID VALLEY 112,383.41
MINERAL KING PUBLISHING INC 4/3/24 PN-405-14 CS ZONE 334.40 MIRACLE PLAYSYSTEMS INC SWING - CITY PARK 541.70
MORRIS LEVIN & SON CONDUIT CHASE NIPPLE 9.94
ODP BUSINESS SOLUTIONS LLC CALCULATOR 330.63
PACE SUPPLY CORP. 45 TYPE K SOFT CPR PIPE 23.07
PENA'S DISPOSAL INC ADMIN APR 2024 SHRED 35.00
QUAD KNOPF ENGINEERING 240061-FIREBAUGH REHAB 52,318.54 ROBERT HALF INTERNATIONAL INC. MUNSON 5/3/24 5,002.79
SAKAGUCHI/ CLAUDIA PER DIEM REIMB-PERISHABL 149.60
SCA OF CA, LLC APR 2024 AIR ST SWEEPING 4,910.00
SELF-HELP ENTERPRISES APR 87-CDBG/STBG AT 7.25 1,177.50 SIERRA SANITATION, INC SINK/TOILET-NAT'L NIGHT 555.97
SIMMONS TIRE SERVICE 245/55R18 103V GOODYEAR 1,132.50
SOUTHERN CALIFORNIA EDISON 4631- 3/25/24 - 4/23/24 13,472.31 SOUTHERN CALIFORNIA GAS CO. 7144- 4/1/24 - 5/1/24 20.84 T-MOBILE 3/21/24 - 4/20/24 GPS 189.00
TRANSUNION RISK & ALTERNATIVE MAR 2024 PERSON SEARCH 150.00

AVENU FINANCIAL SYSTEM CITY OF EXETER
5/17/2024 17:07:19 Payments for Publication GL335R-V08.21 PAGE Approved on 5/17/2024 for Payments Through 5/17/2024
Vendor Name Description Amount
UNITED RENTALS 2 BLADE DI ASPLT OR GREE 260.98
UNIVAR SOLUTIONS USA INC MAY 1906 W MYER SOD HYPO 3,729.32 US BANK N.A. APR 2024 CUSTODY CHARGES 63.25
VAST NETWORKS MAY 2024 UTILITY 2,500.00
VERIZON WIRELESS PD 3/29/24 - 4/28/24 1,413.39
** Final Totals... 343,522.32

AVENU FINANCIAL SYSTEM CITY OF EXETER
5/17/2024 17:07:19 Payments for Publication GL335R-V08.21 PAGE TOTAL NUMBER OF RECORDS PRINTED 208

AVENU FINANCIAL SYSTEM CITY OF EXETER
05/17/2024 17:07:19 Payments for Publication GL060S-V08.21 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 38,568.25
105 WATER FUND 32,501.21
106 SANITATION FUND 117,871.72
107 SEWER FUND 33,920.20
109 GAS TAX FUND 3,593.12
111 CDBG REVOLVING FUND 630.75
113 TRANSPORTATION FUND 14,335.92
116 LOW/MODERATE HOUSING FUND 336.75
117 FTHB PROGRAM INCOME FUND 188.25
121 INSURANCE FUND 4,059.47
128 GRANTS 21.75
131 MEASURE R 14,335.92
136 ROAD MAINTENANCE REHAB 7,167.96
140 LANDSCAPE AND LIGHTING DISTR 71,461.49
141 MEASURE P 331.78
142 AMERICAN RESCUE PLAN ACT 4,197.78
TOTAL ALL FUNDS 343,522.32
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 343,522.32
TOTAL ALL BANKS 343,522.32

AVENU FINANCIAL SYSTEM CITY OF EXETER
05/17/2024 18:45:28 Payments for Publication GL050S-V08.21 COVERPAGE GL335R
Report Selection:

Run Group... 051724 Comment... SPECIAL RUN 5/17/2024
Approval Date for Report........... 05 17 2024
Payments Through Date.............. 05 17 2024
Cutoff Amount to be Used........... 0000000
RUN GROUP... 051724 COMMENT... SPECIAL RUN 5/17/2024

DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-05172024-276 SPECIAL RUN 5/17/2024
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10

AVENU FINANCIAL SYSTEM CITY OF EXETER
5/17/2024 18:45:28 Payments for Publication GL335R-V08.21 PAGE Approved on 5/17/2024 for Payments Through 5/17/2024
Vendor Name Description Amount
COUNTY OF TULARE PD RENOVATION & IMPROVEM 17,751.77
** Final Totals... 17,751.77

AVENU FINANCIAL SYSTEM CITY OF EXETER
5/17/2024 18:45:28 Payments for Publication GL335R-V08.21 PAGE TOTAL NUMBER OF RECORDS PRINTED 17

AVENU FINANCIAL SYSTEM CITY OF EXETER
05/17/2024 18:45:28 Payments for Publication GL060S-V08.21 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
105 WATER FUND 5,387.19
106 SANITATION FUND 4,083.40
107 SEWER FUND 4,083.40
142 AMERICAN RESCUE PLAN ACT 4,197.78
TOTAL ALL FUNDS 17,751.77
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 17,751.77
TOTAL ALL BANKS 17,751.77
PAYROLL........S BI-WEEKLY RUN-05/09/2024 12.42.11 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.23 Paymate
PERIOD 1 DATING 4/22/2024- 5/05/2024 CHECK DATE 5/10/2024

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
1518 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
1519 251.20 BROOKS/CALVIN BRADLEY 745 1
1520 44.32 COLEMAN/DEWAYNE 728 1
1521 243.80 HOWELL/MATTHEW 740 1
1522 73.88 HUGHES/CADON 729 1
1523 371.42 HUTCHESON/AVRIE 720 1
1524 110.82 MCFALL/BLAINE 722 1
1525 44.32 PLYMAN/ADEN ALAN MOSES 741 1
TOTALS FOR CHECK FORM: CHEK

NEGOTIABLE CHECKS COUNTS
1,139.76 *EMPLOYEE CHECKS 7

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
1,203.45 **TOTAL NEGOTIABLE CHECKS 8

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
1,203.45 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0
PAYROLL........S BI-WEEKLY RUN-05/09/2024 12.42.11 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.23 Paymate
PERIOD 1 DATING 4/22/2024- 5/05/2024 CHECK DATE 5/10/2024

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
52488 195.00 CLOCEA 4 1 VENDOR STUB ONLY
52489 650.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 52490 215.93 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 52491 2,156.79 ARIAS/CHRISTINA 730 1 STUB ONLY
52492 4,834.67 ENNIS/ADAM 206 1 STUB ONLY
52493 2,164.00 QUINTANA FRANCESCA N 742 1 STUB ONLY
52494 1,317.72 CARTER/AMY JO 502 1 STUB ONLY
52495 3,305.95 FRANCO/EEKHONG 304 1 STUB ONLY
52496 2,480.93 HERNANDEZ/XOCHITL 306 1 STUB ONLY
52497 219.79 SANCHEZ/CESILIA 307 1 STUB ONLY
52498 1,654.22 SANTOYO/AIDE G 710 1 STUB ONLY
52499 1,466.50 CARRETERO/VANESSA 402 1 STUB ONLY
52500 2,158.20 FELIX/ESTEVAN 704 1 STUB ONLY
52501 2,749.71 GIEFER/MICHAEL DAVID 438 1 STUB ONLY
52502 1,253.19 GRANT/AIMEE 738 1 STUB ONLY
52503 3,850.60 HALL/JOHN T 406 1 STUB ONLY
52504 1,804.10 HIFNER/CHRISTOPHER 736 1 STUB ONLY
52505 1,976.82 LUJAN/JOSHUA 715 1 STUB ONLY
52506 2,276.02 MARX/CHRIS 706 1 STUB ONLY
52507 172.46 MORENO/MATTHEW 724 1 STUB ONLY
52508 1,587.41 NAVARRO/JORGE ALBERTO 743 1 STUB ONLY
52509 1,795.10 PHILLIPS/ZACHARY 705 1 STUB ONLY
52510 1,906.50 ROBLES JR/EVERARDO 744 1 STUB ONLY
52511 1,515.78 ROCHA/CRISTINA 731 1 STUB ONLY
52512 1,836.42 SAKAGUCHI/CLAUDIA D 726 1 STUB ONLY
52513 1,795.61 SHIELDS/ZION 708 1 STUB ONLY
52514 1,941.97 VILLARREAL/ISIDRO 707 1 STUB ONLY
52515 1,907.27 WINTER/JARED 735 1 STUB ONLY
52516 3,366.74 YARBER/ISABEL 422 1 STUB ONLY
52517 1,843.57 ALDRIDGE/GARY 618 1 STUB ONLY
52518 1,463.37 ARROYO/MARIE 623 1 STUB ONLY
52519 1,830.81 ESPINOLA/DANIEL M 602 1 STUB ONLY
52520 166.73 GOLDSTROM/NORMAN 629 1 STUB ONLY
52521 1,659.06 HUGGINS/KYLE AARON 621 1 STUB ONLY
52522 3,073.11 QUALLS/DAYMON 607 1 STUB ONLY
52523 1,557.77 RAMIREZ/JUAN 608 1 STUB ONLY
52524 1,334.25 RIVERA/RYAN 733 1 STUB ONLY
52525 495.36 WENDT/EDDIE 626 1 STUB ONLY
52526 2,012.93 GARVER/ELIJAH 712 1 STUB ONLY
52527 2,029.13 MILLAN/MARCUS 622 1 STUB ONLY
52528 1,177.36 MILLER/JAMES 624 1 STUB ONLY
52529 244.90 MIRWALD/PHILIP 625 1 STUB ONLY
52530 1,261.44 QUIROZ/PATRICK P 512 1 STUB ONLY
52531 1,303.97 GRAY/DAIZY 717 1 STUB ONLY
52532 2,137.98 PRIDEAUX/TRACI 448 1 STUB ONLY
PAYROLL........S BI-WEEKLY RUN-05/09/2024 12.42.11 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.23 Paymate
PERIOD 1 DATING 4/22/2024- 5/05/2024 CHECK DATE 5/10/2024

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
TOTALS FOR CHECK FORM: STUB

NEGOTIABLE CHECKS COUNTS

0.00 *EMPLOYEE CHECKS 0

0.00 *VENDOR CHECKS 0

0.00 *BANK CHECKS 0

0.00 **TOTAL NEGOTIABLE CHECKS 0

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0

0.00 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS
77,086.21 *DIRECT DEPOSIT STUBS 42
1,060.93 *VENDOR DIR DEP STUBS 3
PAYROLL........S BI-WEEKLY RUN-05/09/2024 12.42.11 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.23 Paymate PERIOD 1 DATING 4/22/2024- 5/05/2024 CHECK DATE 5/10/2024

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP
1 104 70,071.19 49,853.13 48,713.37
1 105 4,712.83 12,873.51 12,873.51
1 106 .00 1,393.92 1,393.92
1 107 .00 8,745.24 8,745.24
1 121 .00 2,108.35 2,108.35
1 141 3,441.95 3,251.82 3,251.82
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
PAYROLL........S BI-WEEKLY RUN-05/09/2024 12.42.11 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.23 Paymate PERIOD 1 DATING 4/22/2024- 5/05/2024 CHECK DATE 5/10/2024

EMR FUND DEPT HOME FULL PART TEMP FEMALE

CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 402 ADMINISTRATION 9,155.46 3 2
1 104 403 FINANCE 8,978.61 4 1 5
1 104 421 POLICE 35,360.40 16 2 5
1 104 431 STREET 13,424.03 7 2 1
1 104 471 RECREATION 3,152.69 1 7 1
1 105 461 WATER 4,712.83 3 1
1 141 405 COMM SERVICE OFFICER 1,303.97 1 1
1 141 421 POLICE 2,137.98 1 1
TOTAL 78,225.97 36 13 16
PAYROLL........S BI-WEEKLY RUN-05/09/2024 12.42.11 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.23 Paymate PERIOD 1 DATING 4/22/2024- 5/05/2024 CHECK DATE 5/10/2024

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP

GRAND TOTALS

NEGOTIABLE CHECKS COUNTS
1,139.76 *EMPLOYEE CHECKS 7

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
1,203.45 **TOTAL NEGOTIABLE CHECKS 8

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
1,203.45 ***GRAND TOTAL

NON-NEGOTIABLE CHECKS
77,086.21 *DIRECT DEPOSIT STUBS 42
1,060.93 *VENDOR DIR DEP STUBS 3
78,147.14 **TOTAL NON-NEGOTIABLE CHECKS 45

NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
1,139.76 *EMPLOYEE CHECKS 7

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
77,086.21 *DIRECT DEPOSIT STUBS 42
1,060.93 *VENDOR DIR DEP STUBS 3
79,350.59 ***TOTAL NEGOTIABLE & NON-NEGOT 53

0.00 *OTHER CHECKS 0
79,350.59 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 16
Meeting Date: May 28, 2024
Wording for Agenda: Award and authorize the City Administrator to execute a contract with West Valley Construction of Fresno, CA, in the amount of $37,860.67 to install four (4) 1-inch service connections from an existing 6-inch water mainline to existing meter boxes and authorize a contingency amount of $3,786.00 (10%) for potential unforeseen conditions.

Department Recommendation: Staff recommends that Council award and authorize the City Administrator to execute a contract with West Valley Construction of Fresno, CA, in the amount of $37,860.67 to install four (4) 1-inch service connections from an existing 6-inch water mainline to existing meter boxes and authorize a contingency amount of $3,786 (10%) for potential unforeseen conditions.

Summary:

An apparent water service line leak revealed itself in the roadway in front of 415 W. Palm Street.

An investigation by the City’s public works crew concluded that the leaking service line, which is a 2-inch line that feeds four separate properties, is located in between four (4) high pressure gas mainlines. Due to the complexity of working in such close proximity to the high-pressure gas mains, staff reached out to the City’s pre-qualified contractors for assistance.

All of the City’s pre-qualified contractors were contacted, provided the scope of work, and given an opportunity to bid on this project. Two (2) bid responses were received from the following pre-qualified contractor:

West Valley Construction $37,860.67
Lyles Utility, LLC. $45,615.00
West Valley’s bid proposal for this project has been reviewed by staff and has been determined to be complete and responsive. Accordingly, staff is recommending that Council award this maintenance project and authorize the City Administrator to execute a contract with West Valley Construction to perform the work.

Background:

A Notice to Contractors and Request for Qualifications (RFQ 23-001) for repair and rehabilitation work on the City’s water distribution and sanitary and storm sewer collection systems was advertised on June 23, 2023. The purpose of this advertisement was to solicit responses from contractors to be evaluated and pre-qualified for future work on the City’s water distribution and sanitary and storm sewer collection systems. This qualification process was City of Exeter
Agenda Item Transmittal
For action by:
_X_ City Council
Regular Session:

X_Consent Calendar
___ Regular Item
___ Public Hearing
Review:

City Administrator
(Initials Required)
______
Agenda Item Number: I.4.

Submitting Department: Public Works
Contact Name: Daymon Qualls, Public Works Director
Phone Number: (559)592-3318
Email: [email protected]
intended to streamline and shorten the time to get a contractor started on repair or rehabilitation work as needed since a fully advertised qualification process has already been conducted. With a list of qualified contractors established, those contractors would simply be contacted and provided with scopes of work as specific repairs and rehabilitation needs arise. Each qualified contractor would have the opportunity to submit a bid for each specific scope of work. The low bidder for each specific scope of work would then be awarded the contract for that specific work, subject to approval per the City purchasing policy.

In response to the RFQ, the City received qualifications from the following contractors:

Contractor Location
RT Nelson Company, Inc. Visalia, CA
Lyles Utility Const., LLC Visalia, CA
West Valley Const. Fresno, CA
At the City Council meeting of August 08, 2023, the Council accepted the aforementioned list of pre-qualified contractors and authorized the City Administrator to execute initial agreements with each contractor. As indicated in the staff report submitted for that meeting, the annual cost has been around $100K to $200K per year but varies based on the needs.

Fiscal Impact:

The CIP schedule in the FY 23/24 budget, which was previously approved by Council, has available funds for this project in the water (105) account, specifically for Water Service Line Replacement.

Prior Council/Board Actions:

List of qualified contractors accepted on August 08, 2023.

Attachments:
• Proposal from West Valley Construction
Environmental Clearance:

Not applicable to this project.

Recommended motion to be made by Council/Board: I move to award and authorize the City Administrator to execute a contract with West Valley Construction of Fresno, CA, in the amount of $37,860.67 to install four (4) 1-inch service connections from an existing 6-inch water mainline to existing meter boxes and authorize a contingency amount of $3,786.00 (10%) for potential unforeseen conditions.

JOB NO. & NAME:

DATE:

DESCRIPTION OF WORK:

Item No.: Material and/or Equipment Rental Quantity Unit Unit Price Total 1- Misc. Materials for Mainline & Service Reconnections 1 LS $ 1,886.90 $ 1,886.90 2- Base Rock 6 TON $ 18.49 $ 110.94
3- Import Sand 3 TON $ 15.23 $ 45.69
4- Temp Asphalt 3 TON $ 101.14 $ 303.42
5- 0 LS $ - $ -
$ 2,346.95
$ 234.70
$ 2,581.65
Select Craft and/or Trade: Employee Name Quantity Unit Rates Total Foreman_Operator_STR 16 HR $ 135.00 $ 2,160.00
Foreman_Operator_OT 1 HR Drive Time 2 HR $ 165.00 $ 330.00 Operator_Backhoe_STR 16 HR $ 165.00 $ 2,640.00
Operator_Backhoe_OT 1 HR Drive Time 2 HR $ 200.00 $ 400.00 Laborer_Skilled_STR 16 HR $ 125.00 $ 2,000.00
Laborer_Skilled_OT 1 HR Drive Time 2 HR $ 150.00 $ 300.00 Laborer_Skilled_STR Flagger 16 HR $ 125.00 $ 2,000.00
Laborer_Skilled_OT Flagger OT 2 HR $ 150.00 $ 300.00
Laborer_Skilled_STR Flagger 16 HR $ 125.00 $ 2,000.00
Laborer_Skilled_OT Flagger OT 2 HR $ 150.00 $ 300.00
$ 12,430.00
Item No.: Equipment Description Quantity Unit Rates Total 1- Crew_Truck_F550 18 HR $ 73.00 $ 1,314.00
2- Backhoe_CAT_430E 16 HR $ 91.00 $ 1,456.00
3- Dump_Truck_5YD 18 HR $ 98.00 $ 1,764.00
4- Equip_Trailer_SM 16 HR $ 7.00 $ 112.00
5- Bore_Mach_DW_JT922 16 HR $ 60.00 $ 960.00
6- Vac_Trailer_Vermeer_V450 16 HR $ 52.00 $ 832.00
7- Dump_Truck_10YD 18 HR $ 122.00 $ 2,196.00
8- Equip_Trailer_LG 18 HR $ 21.00 $ 378.00
For Flaggers 9- Pickup_Truck_F250 16 HR $ 44.00 $ 704.00 10- 0 HR $ - $ -
$ 9,716.00
$ 9,716.00
Item No.: Sub-Contrator Extra Work Quantity Unit Unit Price Total 1- 0 LS $ - $ -
2- 0 LS $ - $ -
3- 0 LS $ - $ -
4- 0 LS $ - $ -
5- 0 LS $ - $ -
$ -
$ -
$ -
$ 24,727.65
* Material Mark-up (10%)

TOTAL EXTRA COSTS
Total w/ Mark-up
Total w/ Mark-up
Sub-Total
Sub-Total
Total w/ Mark-up
*****Sub-Contractor Mark-up (10%)
Total w/Mark-up
Sub-Total

FORCE ACCOUNT / TIME & MATERIAL TRACKING SHEET
Pothole/Prefield to locate existing utilities. Horizontal drill and install (4) 1-inch service connections from existing 6- inch mainline to existing meter boxes.

City of Exeter - W. Palm Street Leak Repair (4 Individual 1-inch Service Connections) 4/22/2024
JOB NO. & NAME:

DATE:

DESCRIPTION OF WORK:

Item No.: Material and/or Equipment Rental Quantity Unit Unit Price Total 1- Asphalt 6 TON $ 78.30 $ 469.80
2- Concrete 3 CY $ 224.39 $ 673.17
3- 0 LS $ - $ -
4- 0 LS $ - $ -
5- 0 LS $ - $ -
$ 1,142.97
$ 114.30
$ 1,257.27
Select Craft and/or Trade: Employee Name Quantity Unit Rates Total Foreman_Operator_STR 8 HR $ 135.00 $ 1,080.00
Foreman_Operator_OT 1 HR Drive Time 1 HR $ 165.00 $ 165.00 Operator_Backhoe_STR 8 HR $ 165.00 $ 1,320.00
Operator_Backhoe_OT 1 HR Drive Time 1 HR $ 200.00 $ 200.00 Laborer_Skilled_STR 8 HR $ 125.00 $ 1,000.00
Laborer_Skilled_OT 1 HR Drive Time 1 HR $ 150.00 $ 150.00 Laborer_Skilled_STR Flagger 8 HR $ 125.00 $ 1,000.00
Laborer_Skilled_OT Flagger OT 1 HR $ 150.00 $ 150.00
Laborer_Skilled_STR Flagger 8 HR $ 125.00 $ 1,000.00
Laborer_Skilled_OT Flagger OT 1 HR $ 150.00 $ 150.00
$ 6,215.00
Item No.: Equipment Description Quantity Unit Rates Total 1- Crew_Truck_F550 9 HR $ 73.00 $ 657.00
2- Backhoe_CAT_430E 8 HR $ 91.00 $ 728.00
3- Dump_Truck_5YD 9 HR $ 98.00 $ 882.00
4- Roller_Bomag_BW120AD 8 HR $ 50.00 $ 400.00
5- Equip_Trailer_SM 8 HR $ 7.00 $ 56.00
6- Skidsteer_Sweeper_Attachment 8 HR $ 65.00 $ 520.00
7- Dump_Truck_10YD 9 HR $ 122.00 $ 1,098.00
8- Equip_Trailer_LG 8 HR $ 21.00 $ 168.00
For Flaggers 9- Pickup_Truck_F250 9 HR $ 44.00 $ 396.00 10- 0 HR $ - $ -
$ 4,905.00
$ 735.75
$ 5,640.75
Item No.: Sub-Contrator Extra Work Quantity Unit Unit Price Total 1- 0 LF $ - $ -
2- 0 LS $ - $ -
3- 0 LS $ - $ -
4- 0 LS $ - $ -
5- 0 LS $ - $ -
$ -
$ -
$ -
$ 13,113.02
Total w/Mark-up
Sub-Total

FORCE ACCOUNT / TIME & MATERIAL TRACKING SHEET
Asphalt & Paving Restoration on W. Palm Street for the Individual Service Connections Option.

City of Exeter - W. Palm Street Leak Repair (Surface Resotration - Individual Services Option) 4/22/2024
Sub-Total
Total w/ Mark-up
*****Sub-Contractor Mark-up (10%)
* Material Mark-up (10%)

TOTAL EXTRA COSTS
Total w/ Mark-up
Total w/ Mark-up
Sub-Total

SHIP TO:
10810 ave 412 sultana

FOB SANGER/ ASHLAN / AUSTIN

FOB SANGER/ ASHLAN / AUSTIN

FOB SANGER/ ASHLAN / AUSTIN
FRESNO, CA 93706
SOLD TO:

WEST VALLEY CONSTRUCTION
PO BOX 5639
SAN JOSE, CA 95150

INVOICE
To ensure proper credit, please include remittance or
list invoice numbers on your check remittance and
send to:

Calmat Co dba Vulcan Materials Co
Lockbox 55572
Los Angeles, CA 90074-5572, US
Phone: 1-800-777-8752 or
[email protected]
CUSTOMER NO:

INVOICE NO:

INVOICE DATE:

INVOICE AMT:

ORDER:

DUE DATE:
98378-218231
73940369
03/15/2024
2,332.53
24057
04/15/2024
Invoices not paid according to our credit terms will be assessed a Finance Charge. Customer shall pay all cost of collection including but not limited to a reasonable attorney's fee for services rendered by suit or otherwise in collecting past due invoices.

TOTAL QUANTITY: TOTAL LOADS:

TAXES: PERCENT: AMOUNT: SALES TAX:

FEES:

TOTAL PRODUCT:

TOTAL FREIGHT:

TOTAL OTHER:

Pay this AMOUNT:
121.51 5.00
CALIFORNIA 6.00% 129.62
FRESNO 1.25% 27.00
TRANSPORTATION AUTHORITY 0.50% 10.80
PUBLIC LIBRARY 0.13% 2.70
OTHER 0.10% 2.16
172.28 2,110.25

0.00 50.00 $2,332.53 SALES REP PO NUMBER REF CONTRACT NO. TAX EXEMPT ID. TERMS 11744 Cindy Shipley NET15THPROX - Payable in
full by the 15th of each
month following month of
INVOICE # INVOICE DATE CUSTOMER NUMBER LOCATION LOCATION ORDER BILL OF LADING FOB shipment 73940369 03/15/2024 98378-218231 5085-132 SANGER SAND & GRAVEL 24057 PICKUP

TICKET DETAIL SHIP DATE TICKET VEHICLE CLASS PROD CODE DESCRIPTIONPRODUCT UOM QTY PRICEFREIGHT UOM QTY PRICE ADDED CHARGES UOM QTY PRICE AMOUNT 03/13/2024 13540795
13540833
13540862
13540885
13540762
JJ126
JJ126
JJ126
JJ126
JJ126

STANDARD

STANDARD

STANDARD

STANDARD

STANDARD

STANDARD

STANDARD

STANDARD

STANDARD

STANDARD
16012
ENVFEE
16012
ENVFEE
16012
ENVFEE
31202
ENVFEE
31482
ENVFEE
Native Base Rock
Environmental Fee -Agg & Asphalt
Native Base Rock
Environmental Fee -Agg & Asphalt
Native Base Rock
Environmental Fee -Agg & Asphalt

FILL SAND
Environmental Fee -Agg & Asphalt

STATE SAND
Environmental Fee -Agg & Asphalt
T
T
T
T
T

24.66 24.33

24.02 24.74

23.76 73.01

24.74 23.76

17.00 17.00

17.00 14.00

22.00 L
L
L
L
L

1.00 1.00

1.00 1.00

1.00 10.00

10.00 10.00

10.00 10.00
419.22

10.00 413.61

10.00 408.34

10.00 346.36

10.00 522.72

10.00 1,271.17
356.36
532.72

VULCAN MATERIALS COMPANY AND SUBSIDIARIES, CALMAT CO DBA VULCAN MATERIALS CO

SAVE TIME AND SAVE A TREE WITH EMAIL INVOICE DELIVERY!
Receive your invoice faster and help save the environment by enrolling in our email invoicing service. With email, Invoices are sent in one easy to open file directly to your Inbox. To sign up, contact us at [email protected] or call us at 1-800-777-8752.

SHIP TO:
fresno yard
18901 FRESNO

FOB SANGER/ ASHLAN / AUSTIN

FOB SANGER/ ASHLAN / AUSTIN
FRESNO, CA 93706
SOLD TO:

WEST VALLEY CONSTRUCTION
PO BOX 5639
SAN JOSE, CA 95150

INVOICE
To ensure proper credit, please include remittance or
list invoice numbers on your check remittance and
send to:

Calmat Co dba Vulcan Materials Co
Lockbox 55572
Los Angeles, CA 90074-5572, US
Phone: 1-800-777-8752 or
[email protected]
CUSTOMER NO:

INVOICE NO:

INVOICE DATE:

INVOICE AMT:

ORDER:

DUE DATE:
98378-218231
73911578
02/12/2024
562.09
24057
03/15/2024
Invoices not paid according to our credit terms will be assessed a Finance Charge. Customer shall pay all cost of collection including but not limited to a reasonable attorney's fee for services rendered by suit or otherwise in collecting past due invoices.

TOTAL QUANTITY: TOTAL LOADS:

TAXES: PERCENT: AMOUNT: SALES TAX:

FEES:

TOTAL PRODUCT:

TOTAL FREIGHT:

TOTAL OTHER:

Pay this AMOUNT:

5.49 1.00
CALIFORNIA 6.00% 31.24
FRESNO 1.25% 6.51
TRANSPORTATION AUTHORITY 0.50% 2.60
PUBLIC LIBRARY 0.13% 0.65
OTHER 0.10% 0.52

41.52 510.57

0.00 10.00 $562.09 SALES REP PO NUMBER REF CONTRACT NO. TAX EXEMPT ID. TERMS 11744 Cindy Shipley fresno yard NET15THPROX - Payable in full by the 15th of each
month following month of
INVOICE # INVOICE DATE CUSTOMER NUMBER LOCATION LOCATION ORDER BILL OF LADING FOB shipment 73911578 02/12/2024 98378-218231 5085-221 SANGER HMA 24057 PICKUP

TICKET DETAIL SHIP DATE TICKET VEHICLE CLASS PROD CODE DESCRIPTIONPRODUCT UOM QTY PRICEFREIGHT UOM QTY PRICE ADDED CHARGES UOM QTY PRICE AMOUNT 02/08/2024 20081273 WTB594 STANDARD

STANDARD
457301
ENVFEE
COLD MIX 3/8 SC8
Environmental Fee -Agg & Asphalt
T 5.49 93.00
L 1.00 10.00
510.57

10.00 VULCAN MATERIALS COMPANY AND SUBSIDIARIES, CALMAT CO DBA VULCAN MATERIALS CO

SAVE TIME AND SAVE A TREE WITH EMAIL INVOICE DELIVERY!
Receive your invoice faster and help save the environment by enrolling in our email invoicing service. With email, Invoices are sent in one easy to open file directly to your Inbox. To sign up, contact us at [email protected] or call us at 1-800-777-8752.
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
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  
     
   
     
   
     
   
    
 
           
 
 
 




 

Meeting Date: May 28, 2024
Wording for Agenda: Approval of Letter of Opposition for Assembly Bill No. 1886, as requested by the City Council to oppose California Assembly Bill (AB) No. 1886, an act to amend Sections 65585 and 65589.5 of the Government Code, relating to land use.

Department Recommendation:

Staff recommends that the City Council consider whether or not to direct staff to provide a letter of opposition for AB No. 1886.

Summary:

AB 1886 (Alvarez) removes a fundamental provision of housing element law where a city may disagree with HCD, explain why its housing element is in substantial compliance with the law and then adopt that housing element which is thereafter considered “in substantial compliance with housing element law.”
For decades, cities have worked with HCD to draft housing plans that accommodate their fair share of housing at all income levels. These extensive and complex plans can take years to develop, include public involvement and engagement, and environmental review. Cities go to great lengths to ensure that their housing element substantially complies with the law, even if HCD disagrees. Current law acknowledges this fact by allowing cities to “self-certify” their housing element or take the issue to court and have a judge make the final determination of substantial compliance.

AB 1886 encourages “builder’s remedy” projects by eliminating self-certification for the purpose of what it means to have a housing element “in substantial compliance with the law.” The “builder’s remedy” allows a developer to choose any site other than a site that is identified for very low-, low-, or moderate-income housing, and construct a project that is inconsistent with both the city’s general plan and zoning. AB 1886 facilitates such projects for those cities that have a good faith disagreement based in substantial evidence.

Background:

AB No. 1886 was introduced by Assembly Member Alvarez on January 22, 2024. Per Assembly Bill No. 1886, “(1) The Planning and Zoning Law requires a city or county to adopt a general plan for land use development within its boundaries that includes, among other things, a housing element. Existing law, commonly referred to as the Housing Element Law, prescribes requirements for a city’s or county’s preparation of, and compliance with, its housing element, and requires the Department of Housing and Community Development to review and determine City of Exeter
Agenda Item Transmittal
For action by:
_X_ City Council
Regular Session:

X Consent Calendar
_ _ Regular Item
___ Public Hearing
Review:

City Administrator
(Initials Required)
______
Agenda Item Number: I.5.

Submitting Department: Administration
Contact Name: Francesca Quintana
Phone Number: (559)592-9244
Email: [email protected]
whether the housing element substantially complies with the Housing Element Law, as specified.

If the department finds that a draft housing element or amendment does not substantially comply with the Housing Element Law, existing law requires the legislative body of the city or county to either (A) change the draft element or amendment to substantially comply with the Housing Element Law or (B) adopt the draft housing element or amendment without changes and make specified findings as to why the draft element or amendment substantially complies with the Housing Element Law despite the findings of the department. Existing law requires a planning agency to promptly submit an adopted housing element or amendment to the department and requires the department to review the adopted housing element or amendment and report its findings to the planning agency within 60 days.

This bill would require a planning agency that makes the above-described findings as to why a draft housing element or amendment substantially complies with the Housing Element Law despite the findings of the department to submit those findings to the department. The bill would require the department to review those finding in its review of an adopted housing element or amendment. The bill would create a rebuttable presumption of validity for the department’s findings as to whether the adopted element or amendment substantially complies with the Housing Element Law. Because the bill would require planning agencies to submit specified findings to the department with an adopted housing element or amendment, the bill would impose a state-mandated local program.

This bill would provide that a housing element or amendment is considered substantially compliant with the Housing Element Law when the local agency has adopted a housing element or amendment and the department or a court of competent jurisdiction determines the adopted housing element or amendment to be in substantial compliance with the Housing Element Law.

The bill would specify that a determination of substantial compliance continues until the department or a court of competent jurisdiction determines otherwise or the end of the applicable housing element cycle. The bill would provide that these provisions are declaratory of existing law.
(2) Existing law, the Housing Accountability Act, among other things, prohibits a local agency from disapproving, or conditioning approval in a manner that renders infeasible, a housing development project for very low, low-, or moderate-income households unless the local agency makes written findings as to one of certain sets of conditions, as specified. One set of conditions is that (A) the jurisdiction has adopted a housing element that is in substantial compliance with the Housing Element Law, and (B) the jurisdiction has met or exceeded its share of the regional housing need allocation for the planning period for the income category proposed for the housing development project. This bill would provide that, for purposes of disapproving or conditionally approving a housing development project for very low, low-, or moderate-income households, a housing element or amendment is considered substantially compliant with the Housing Element Law when the local agency has adopted a housing element or amendment and the department or a court of competent jurisdiction determines the adopted housing element or amendment to be in substantial compliance with the Housing Element Law. The bill would specify that a determination of substantial compliance continues until the department or a court of competent jurisdiction determines otherwise or the end of the applicable housing element cycle. The bill would provide that these provisions are declaratory of existing law. (3) The Housing Accountability Act also requires Existing law subjects a housing development project to only be subject to the ordinances, policies, and standards adopted and in effect when a preliminary application was submitted, except as specified.

This bill would provide that require a housing element or amendment must to be considered in substantial compliance with the Housing Element Law only if the element or amendment was determined to be in substantial compliance when a preliminary application or complete application was submitted, as specified. The bill would provide that this provision is declaratory of existing law. (4)
(3) The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement. This bill would provide that no reimbursement is required by this act for a specified reason.”
Formal placement on a future agenda of a letter of opposition for this bill was requested at the May 14, 2024, regular City Council meeting by motion made by Mayor Alves and seconded by Mayor Pro Tem Mills, the motion carried (5-0).

Fiscal Impact:

No fiscal impact associated with this action.

Prior Council/Board Actions:

On May 14, 2024, the City Council directed staff to bring back this Letter of Opposition.

Attachments:
• Assembly Bill No. 1886
• Draft Letter of Opposition
Recommended motion to be made by Council/Board: I move to direct staff to provide the discussed letter of opposition of AB 1886, an act to amend Sections 65585 and 65589.5 of the Government Code, relating to land use.

AMENDED IN ASSEMBLY APRIL 15, 2024
AMENDED IN ASSEMBLY APRIL 1, 2024
california legislature—2023–24 regular session
ASSEMBLY BILL No. 1886
Introduced by Assembly Member Alvarez
(Coauthor: Assembly Member Wicks)
January 22, 2024
An act to amend Sections 65585 and 65589.5 of the Government Code, relating to land use.
legislative counsel’s digest
AB 1886, as amended, Alvarez. Housing Element Law: substantial compliance: Housing Accountability Act.
(1)  The Planning and Zoning Law requires a city or county to adopt a general plan for land use development within its boundaries that includes, among other things, a housing element. Existing law, commonly referred to as the Housing Element Law, prescribes requirements for a city’s or county’s preparation of, and compliance with, its housing element, and requires the Department of Housing and Community Development to review and determine whether the housing element substantially complies with the Housing Element Law, as specified. If the department finds that a draft housing element or amendment does not substantially comply with the Housing Element Law, existing law requires the legislative body of the city or county to either (A) change the draft element or amendment to substantially comply with the Housing Element Law or (B) adopt the draft housing element or amendment without changes and make specified findings as to why the draft element or amendment substantially complies with

Revised 5-8-24—See last page. 97
the Housing Element Law despite the findings of the department.

Existing law requires a planning agency to promptly submit an adopted housing element or amendment to the department and requires the department to review the adopted housing element or amendment and report its findings to the planning agency within 60 days.

This bill would require a planning agency that makes the above-described findings as to why a draft housing element or amendment substantially complies with the Housing Element Law despite the findings of the department to submit those findings to the department. The bill would require the department to review those finding in its review of an adopted housing element or amendment. The bill would create a rebuttable presumption of validity for the department’s findings as to whether the adopted element or amendment substantially complies with the Housing Element Law. Because the bill would require planning agencies to submit specified findings to the department with an adopted housing element or amendment, the bill would impose a state-mandated local program.

This bill would provide that a housing element or amendment is considered substantially compliant with the Housing Element Law when the local agency has adopted a housing element or amendment and the department or a court of competent jurisdiction determines the adopted housing element or amendment to be in substantial compliance with the Housing Element Law. The bill would specify that a determination of substantial compliance continues until the department or a court of competent jurisdiction determines otherwise or the end of the applicable housing element cycle. The bill would provide that these provisions are declaratory of existing law.
(2)  Existing law, the Housing Accountability Act, among other things, prohibits a local agency from disapproving, or conditioning approval in a manner that renders infeasible, a housing development project for very low, low-, or moderate-income households unless the local agency makes written findings as to one of certain sets of conditions, as specified. One set of conditions is that (A) the jurisdiction has adopted a housing element that is in substantial compliance with the Housing Element Law, and (B) the jurisdiction has met or exceeded its share of the regional housing need allocation for the planning period for the income category proposed for the housing development project.

This bill would provide that, for purposes of disapproving or conditionally approving a housing development project for very low, low-, or moderate-income households, a housing element or amendment 97 AB 1886 — 2 —
is considered substantially compliant with the Housing Element Law when the local agency has adopted a housing element or amendment and the department or a court of competent jurisdiction determines the adopted housing element or amendment to be in substantial compliance with the Housing Element Law. The bill would specify that a determination of substantial compliance continues until the department or a court of competent jurisdiction determines otherwise or the end of the applicable housing element cycle. The bill would provide that these provisions are declaratory of existing law.
(3)  The Housing Accountability Act also requires
Existing law subjects a housing development project to only be subject to the ordinances, policies, and standards adopted and in effect when a preliminary application was submitted, except as specified.

This bill would provide that require a housing element or amendment must to be considered in substantial compliance with the Housing Element Law only if the element or amendment was determined to be in substantial compliance when a preliminary application or complete application was submitted, as specified. The bill would provide that this provision is declaratory of existing law.
(4)
(3)  The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state.

Statutory provisions establish procedures for making that reimbursement.

This bill would provide that no reimbursement is required by this act for a specified reason.

Vote: majority. Appropriation: no. Fiscal committee: yes.

State-mandated local program: yes.

The people of the State of California do enact as follows:
line 1 SECTION 1. Section 65585 of the Government Code is line 2 amended to read:
line 3 65585. (a)  In the preparation of its housing element, each city line 4 and county shall consider the guidelines adopted by the department line 5 pursuant to Section 50459 of the Health and Safety Code. Those line 6 guidelines shall be advisory to each city or county in the line 7 preparation of its housing element.
line 8 (b)  (1)  At least 90 days prior to adoption of a revision of its line 9 housing element pursuant to subdivision (e) of Section 65588, or line 10 at least 60 days prior to the adoption of a subsequent amendment 97 — 3 — AB 1886
Office of the Mayor
100 North C Street – PO Box 237 Exeter, CA 93221
Phone: (559)592-9244
May 28, 2024
The Honorable Senator Shannon Grove
Member, California State Senate
1021 O St., Ste. Room 7150
Sacramento, CA 95814
RE: AB 1886 (Alvarez) Housing Element Law: Substantial Compliance Notice of Opposition (As of April 1, 2024)
Dear Senator Grove,
The City of Exeter regretfully must oppose measure AB 1886 (Alvarez), because it turns its back to a fundamental provision of housing element law: A city may disagree with HCD; explain why its housing element is in substantial compliance with the law; and then adopt that housing element which is thereafter considered “in substantial compliance with housing element law.” For decades, cities have worked with HCD to draft housing plans that accommodate their fair share of housing at all income levels. These extensive and complex plans can take years to develop, include public involvement and engagement, and environmental review. Cities go to great lengths to ensure that their housing element substantially complies with the law, even if HCD disagrees. Current law acknowledges this fact by allowing cities to “self-certify” their housing element or take the issue to court and have a judge make the final determination of substantial compliance.

AB 1886 encourages “builder’s remedy” projects by eliminating self-certification for the purpose of what it means to have a housing element “in substantial compliance with the law.” The “builder’s remedy” allows a developer to choose any site other than a site that is identified for very low-, low-, or moderateincome housing, and construct a project that is inconsistent with both the city’s general plan and zoning.

AB 1886 facilitates such projects for those cities that have a good faith disagreement based in substantial evidence.

The City of Exeter opposes AB 1886 for various reasons including but not limited to; 1) it has a negative impact on local planning processes, 2) it streamlines the “builders remedy”, and 3) it could result in legal and financial risks. A City’s housing element plan is a time consuming and extensive project that should not be taken lightly.

The City of Exeter believes that AB 1886 is counterproductive. What is really needed is for HCD to partner with cities to provide meaningful direction that helps them finalize their housing elements and put those plans to work so that much needed housing construction can occur. For these reasons, the City of Exeter must oppose AB 1886 (Alvarez).

Office of the Mayor
100 North C Street – PO Box 237 Exeter, CA 93221
Phone: (559)592-9244
If you have any questions, do not hesitate to contact me at [email protected] and (559)592-9244.

Sincerely,
Frankie Alves, City of Exeter Mayor
Cc: The Honorable David A. Alvarez
Raj Rakkar, [email protected]
League of California Cities, [email protected]
Meeting Date: May 28, 2024
Wording for Agenda: Approval of Letter of Opposition for Senate Bill No. 1037, as requested by the City Council to oppose California Senate Bill (SB) No. 1037, an act to add Section 65009.1 to the Government Code, relating to Housing.

Department Recommendation:

Staff recommends that the City Council consider whether or not to direct staff to provide a letter of opposition for SB No. 1037.

Summary:

SB 1037 (Wiener), would allow the Attorney General to take legal action against a city and seek fines up to $50K a month for failure to adopt a compliant housing element or if the city does not follow state laws that require ministerial approval of certain housing projects.

Under existing law cities can be subject to significant fines and penalties for violating certain housing laws. However, before fines are imposed, a city has the ability to correct the action.

Additionally, enhanced fines are not imposed unless the city fails to follow a court’s order or acts in bad faith. Unfortunately, as currently drafted, SB 1037 does not provide an opportunity for cities to correct an honest mistake or address a genuine difference in interpreting the law. Even those jurisdictions acting in good faith could be subject to significant fines and be required to pay the Attorney General for all costs investigating and prosecuting the action, including expert witness fees and attorney’s fees.

Background:

SB No. 1037 was introduced by Senator Wiener on February 06, 2024. Per Senate Bill No. 1037, “Existing law, the Planning and Zoning Law, requires a city or county to adopt a general plan for land use development within its boundaries that includes, among other things, a housing element. The Planning and Zoning Law requires the Department of Housing and Community Development (HCD) to determine whether the housing element is in substantial compliance with specified provisions of that law. The Planning and Zoning Law requires HCD to notify a city, county, or city and county, and authorizes HCD to notify the office of the Attorney General, that the city, county, or city and county is in violation of state law if the local government has taken action in violation of specified provisions of law. The Planning and Zoning Law also requires, among other things, that an application for a housing development be subject to a specified streamlined, ministerial approval process if the development satisfies certain objective planning standards.

City of Exeter
Agenda Item Transmittal
For action by:
_X_ City Council
Regular Session:

X Consent Calendar
_ _ Regular Item
___ Public Hearing
Review:

City Administrator
(Initials Required)
______
Agenda Item Number: I.6.

Submitting Department: Administration
Contact Name: Francesca Quintana
Phone Number: (559) 592-9244
Email: [email protected]
This bill, in any action brought by the Attorney General, on behalf of HCD or in an independent capacity, to enforce the adoption of housing element revisions, as specified, or to enforce any state law that requires a city, county, or local agency to ministerially approve any land use decision or permitting application for a housing development project, as specified, would subject the city, county, or local agency to specified remedies, including a civil penalty of, at minimum, $10,000 per month, and not exceeding $50,000 per month, for each violation, as specified.

The bill would require that the penalties set forth in its provisions only apply when local land use decisions or actions are arbitrary, capricious, entirely lacking in evidentiary support, contrary to established public policy, unlawful, or procedurally unfair. The bill would require these civil penalties, as specified, to be deposited into the Building Homes and Jobs Trust Fund for the sole purpose of supporting the development of affordable housing located in the affected jurisdiction, except as provided, and would require that expenditure of any penalty moneys deposited into the fund under these provisions be subject to appropriation by the Legislature. In the event a city, county, or local agency fails to pay civil penalties imposed by the court, the bill would authorize the court to require the Controller to intercept any available state and local funds and direct those funds to the Building Homes and Jobs Trust Fund to correct the jurisdiction’s failure to pay, as specified. The bill would make a related statement of legislative findings and declarations. The bill would include findings that changes proposed by this bill address a matter of statewide concern rather than a municipal affair and, therefore, apply to all cities, including charter cities.”
Formal placement on a future agenda of a letter of opposition for this bill was requested at the May 14, 2024, regular City Council meeting by motion made by Mayor Alves and seconded by Mayor Pro Tem mills, the motion carried (5-0).

Fiscal Impact:

No fiscal impact associated with this action.

Prior Council/Board Actions:

On May 14, 2024, the City Council directed staff to bring back this Letter of Opposition.

Attachments:
• Senate Bill No. 1037
• Draft Letter of Opposition
Recommended motion to be made by Council/Board: I move to direct staff to provide the discussed letter of opposition of SB 1037, an act to add Section 65009.1 to the Government Code, relating to Housing.

AMENDED IN SENATE APRIL 25, 2024
AMENDED IN SENATE MARCH 19, 2024
SENATE BILL No. 1037
Introduced by Senator Wiener
February 6, 2024
An act to add Section 65009.1 to the Government Code, relating to housing.
legislative counsel’s digest
SB 1037, as amended, Wiener. Planning and zoning: housing element:
enforcement.

Existing law, the Planning and Zoning Law, requires a city or county to adopt a general plan for land use development within its boundaries that includes, among other things, a housing element. The Planning and Zoning Law requires the Department of Housing and Community Development (HCD) to determine whether the housing element is in substantial compliance with specified provisions of that law. The Planning and Zoning Law requires HCD to notify a city, county, or city and county, and authorizes HCD to notify the office of the Attorney General, that the city, county, or city and county is in violation of state law if the local government has taken action in violation of specified provisions of law. The Planning and Zoning Law also requires, among other things, that an application for a housing development be subject to a specified streamlined, ministerial approval process if the development satisfies certain objective planning standards.

This bill, in any action brought by the Attorney General, on behalf of HCD or in an independent capacity, to enforce the adoption of housing element revisions, as specified, or to enforce any state law that requires a city, county, or local agency to ministerially approve any

97 land use decision or permitting application for a housing development project, as specified, would subject the city, county, or local agency to specified remedies, including a civil penalty of, at minimum, $10,000 per month, and not exceeding $50,000 per month, for each violation, as specified. The bill would require that the penalties set forth in its provisions only apply when local land use decisions or actions are arbitrary, capricious, entirely lacking in evidentiary support, contrary to established public policy, unlawful, or procedurally unfair. The bill would require these civil penalties, as specified, to be deposited into the Building Homes and Jobs Trust Fund for the sole purpose of supporting the development of affordable housing located in the affected jurisdiction, except as provided, and would require that expenditure of any penalty moneys deposited into the fund under these provisions be subject to appropriation by the Legislature. In the event a city, county, or local agency fails to pay civil penalties imposed by the court, the bill would authorize the court to require the Controller to intercept any available state and local funds and direct those funds to the Building Homes and Jobs Trust Fund to correct the jurisdiction’s failure to pay, as specified.

The bill would make a related statement of legislative findings and declarations.

The bill would include findings that changes proposed by this bill address a matter of statewide concern rather than a municipal affair and, therefore, apply to all cities, including charter cities.

Vote: majority. Appropriation: no. Fiscal committee: yes.

State-mandated local program: no.

The people of the State of California do enact as follows:
line 1 SECTION 1. The Legislature finds and declares all of the line 2 following:
line 3 (a)  California has a statewide housing shortage crisis. line 4 (b)  California’s housing crisis stifles economic growth, line 5 contributes to the homelessness epidemic, consumes an line 6 ever-growing share of the paychecks of working families, and line 7 holds millions of households back from realizing the California line 8 dream of achieving housing security or home ownership. line 9 Conversely, new construction of residences, particularly line 10 multifamily homes, induces a chain of moves, ultimately adding 97 SB 1037 — 2 —
line 1 more housing units affordable to middle- and low-income line 2 households.
line 3 (c)  Restrictive zoning, land use planning, and burdensome line 4 residential permitting practices and policies, at the local level in line 5 particular, are a major cause of the shortfall between California’s line 6 housing needs and the available supply of housing. For example, line 7 despite the obligations of local governments under the Housing line 8 Element Law to update their general plans, including required line 9 rezoning for additional sites to address projected housing needs, line 10 numerous cities and counties continue to delay and, at times even line 11 refuse, to undertake required actions to encourage, promote, and line 12 facilitate the development of housing to accommodate the line 13 established regional housing need. The absence of updated housing line 14 elements that are substantially compliant with state law causes line 15 unnecessary uncertainty and delay in approving housing line 16 development applications. This cumulative delay causes many line 17 local governments to continue to fall behind in meeting their share line 18 of regional housing need.
line 19 (d)  These restrictive practices and policies continue to persist line 20 despite other statewide reforms to expedite, streamline, and line 21 ministerially approve the planning and construction of housing of line 22 all types, including housing affordable to persons and families of line 23 lower income. While not exhaustive, these reforms can be found line 24 in the following provisions:
line 25 (1)  Accessory dwelling units, as described in Sections 65852.150 line 26 and 65852.2 of the Government Code.
line 27 (2)  By-right housing, in which certain multifamily housing is line 28 designated a permitted use, as described in Section 65589.4 of the line 29 Government Code.
line 30 (3)  Reduced time for action on affordable housing applications line 31 under the approval of the development permits process, as line 32 described in Article 5 (commencing with Section 65950) of Chapter line 33 4.5 of Division 1 of Title 7 of the Government Code. line 34 (4)  Streamlining housing approvals during a housing shortage, line 35 as described in Section 65913.4 of the Government Code. line 36 (5)  Streamlining agricultural employee housing development line 37 approvals, as described in Section 17021.8 of the Health and Safety line 38 Code.
line 39 (6)  The Housing Crisis Act of 2019, as described in Chapter line 40 654 of the Statutes of 2019 (Senate Bill 330).
97 — 3 — SB 1037
line 1 (7)  Allowing four units to be built on single-family parcels line 2 statewide, as described in Chapter 162 of the Statutes of 2021 line 3 (Senate Bill 9).
line 4 (8)  The Middle Class Housing Act of 2022, as described in line 5 Section 65852.24 of the Government Code.
line 6 (9)  The Affordable Housing and High Road Jobs Act of 2022, line 7 as described in Chapter 4.1 (commencing with Section 65912.100) line 8 of Division 1 of Title 7 of the Government Code. line 9 (10)  Housing element law requirements and required rezoning line 10 to address unmet housing needs, as described in Chapter 974 of line 11 the Statutes of 2018 (Senate Bill 828) and Chapter 358 of the line 12 Statutes of 2021 (Assembly Bill 1398).
line 13 SEC. 2. Section 65009.1 is added to the Government Code, to line 14 read:
line 15 65009.1. (a)  In any action brought by the Attorney General, line 16 on behalf of the Department of Housing and Community line 17 Development or in an independent capacity, to enforce the adoption line 18 of housing element revisions pursuant to the schedule set forth in line 19 subdivision (e) of Section 65588, or to enforce any state law that line 20 requires a city, county, or local agency to ministerially approve, line 21 without discretionary review, any land use decision or permitting line 22 application for a housing development project, the city, county, line 23 or local agency shall be subject to the following remedies:
line 24 (1)  A civil penalty of, at minimum, ten thousand dollars line 25 ($10,000) per month, and not exceeding fifty thousand dollars line 26 ($50,000) per month, for each violation, accrued from the date of line 27 the violation until the date the violation is cured. line 28 (2)  (A)  All costs of investigating and prosecuting this action, line 29 including expert fees, reasonable attorney’s fees, and costs, line 30 whenever the Attorney General prevails in a civil action to enforce line 31 any state laws under this section.
line 32 (B)  Awards imposed pursuant to this paragraph shall be paid line 33 to the Public Rights Law Enforcement Special Fund established line 34 by Section 12530.
line 35 (3)  (A)  Other relief as the court deems appropriate, including line 36 equitable and injunctive relief, provisional or otherwise. line 37 (B)  Any injunction, provisional or otherwise, ordered by the line 38 court pursuant to this paragraph shall be deemed to be prohibitory, line 39 and not affirmative.
97 SB 1037 — 4 —
line 1 (b)  The purpose of this section is to ensure that, where penalties line 2 set forth in this section shall only apply when local land use line 3 decisions or actions are arbitrary, capricious, entirely lacking in line 4 evidentiary support, contrary to established public policy, unlawful, line 5 or procedurally unfair, unfair. The purpose of this section is to line 6 ensure adequate remedies are available to ensure that state laws line 7 mandating streamlined, ministerial approvals related to housing line 8 development projects, and the timely adoption of housing element line 9 revisions, are promptly and faithfully followed. line 10 (c)  (1)  Any civil penalty levied pursuant to this section shall line 11 be deposited into the Building Homes and Jobs Trust Fund for the line 12 sole purpose of supporting the development of affordable housing line 13 located in the affected jurisdiction. Expenditure of any penalty line 14 moneys deposited into the Building Homes and Jobs Trust Fund line 15 pursuant to this subdivision shall be subject to appropriation by line 16 the Legislature.
line 17 (2)  Any penalty imposed pursuant to this section shall not be line 18 paid out of funds already dedicated to affordable housing, line 19 including, but not limited to, very low, low-, and moderate-income line 20 households.
line 21 (3)  To the extent permitted under the California Constitution, line 22 in the event a city, county, or local agency fails to pay civil line 23 penalties imposed by the court, the court may require the Controller line 24 to intercept any available state and local funds and direct those line 25 funds to the Building Homes and Jobs Trust Fund to correct the line 26 jurisdiction’s failure to pay.
line 27 (4)  Notwithstanding paragraph (1), if the penalty moneys have line 28 not been expended five years after deposit, the penalty moneys line 29 may be used, upon appropriation, to finance newly constructed line 30 affordable housing units in the state without any geographic line 31 restrictions.
line 32 (d)  The liability, penalties, and remedies imposed by this section line 33 are in addition to any other liability, penalties, and remedies line 34 imposed by any other law.
line 35 SEC. 3. The Legislature finds and declares that the lack of line 36 housing is a matter of statewide concern and is not a municipal line 37 affair as that term is used in Section 5 of Article XI of the line 38 California Constitution. Therefore, the Legislature clarifies that 97 — 5 — SB 1037
line 1 Section 2 of this act adding Section 65009.1 to the Government line 2 Code applies to all cities, including charter cities.

O
97 SB 1037 — 6 —
Office of the Mayor
100 North C Street – PO Box 237 Exeter, CA 93221
Phone: (559)592-9244
May 28, 2024
The Honorable Senator Shannon Grove
Member, California State Senate
1021 O St., Ste. Room 7150
Sacramento, CA 95814
RE: SB 1037 (Wiener) Planning and zoning: housing element: enforcement Notice of Opposition (As of April 25, 2024)
Dear Senator Grove,
The City of Exeter regretfully must oppose measure SB 1037 (Wiener), which would allow the Attorney General to take legal action against a city and seek fines up to $50K a month for failure to adopt a compliant housing element or if the city does not follow state laws that require ministerial approval of certain housing projects.

Under existing law cities can be subject to significant fines and penalties for violating certain housing laws. However, before fines are imposed, a city has the ability to correct the action. Additionally, enhanced fines are not imposed unless the city fails to follow a court’s order or acts in bad faith.

Unfortunately, as currently drafted, SB 1037 does not provide an opportunity for cities to correct an honest mistake or address a genuine difference in interpreting the law. Even those jurisdictions acting in good faith could be subject to significant fines and be required to pay the Attorney General for all costs investigating and prosecuting the action, including expert witness fees and attorney’s fees.

The City of Exeter opposes SB 1037 for several reasons including but not limited to; 1) it causes a financial burden, 2) it challenges local autonomy, and 3) it could have a negative impact on the community. Instead of creating new fines and penalties, lawmakers and the Department of Housing and Community Development should provide cities with clear guidance and technical assistance to help them finalize their housing elements and put those plans to work so much-needed housing construction can occur.

For these reasons, the City of Exeter must oppose SB 1037. If you have any questions, do not hesitate to contact me at [email protected] and (559)592-9244.

Sincerely,
Frankie Alves, City of Exeter Mayor
Office of the Mayor
100 North C Street – PO Box 237 Exeter, CA 93221
Phone: (559)592-9244
Cc: The Honorable Scott Wiener
Raj Rakkar, [email protected]
League of California Cities, [email protected]
Meeting Date: May 28, 2024
Wording for Agenda: Council authorization for the City
Administrator to enter into a one-year agreement with Tulare County to provide emergency dispatch and communication services for $135,705.00.

Department Recommendation:

Staff recommends that Council authorize the City Administrator to enter into a one-year agreement with Tulare County to provide emergency dispatch and communication services for $135,705.00.

Summary/Background:

It is essential for public safety that when members of the community call 911, their call is promptly answered by trained personnel who gathers the appropriate information, and that information is subsequently provided via radio to officers in the field, thus allowing officers to respond. This service must be provided 24 hours a day, 7 days a week, without fail.

To provide these services “in house” the Exeter Police Department (EPD) would be required to establish a Public Safety Answering Point (PSAP) capable of receiving multiple 911 calls, in addition to non-emergency calls. Furthermore, EPD would then be required to staff this facility with specially trained personnel to answer the phones and then dispatch those calls for service to officers in the field. This would require the hiring of several additional full-time personnel as well as a significant outlay of capital for proper phone, dispatch consoles and possibly office space that meets essential service facility requirements.

EPD has been, and is currently receiving these services through an established contract with the Tulare County Sheriff’s Office. These services were provided last year at an annual cost of $121,165.00. This year there will be a 12% increase in cost. The City would not be able to provide these services any other way for this cost.

The current agreement is set to expire June 30, 2024. The new agreement would go into effect July 01, 2024 and expire June 30, 2025.

Fiscal Impact:

This contract will be funded through monies currently available and budgeted for in the Police Department’s Operating Budget in the General Fund.

City of Exeter
Agenda Item Transmittal
For action by:
_X_ City Council
Regular Session:

X Consent Calendar
_ _ Regular Item
___ Public Hearing
Review:

City Administrator
(Initials Required)
______
Agenda Item Number: I.7.

Submitting Department: Police
Contact Name: Chief Hall
Phone Number: (559)592-3103 ext. 2001
Email: [email protected]
Prior Council/Board Actions:

The previous annual contract(s) have been approved by previous Councils.

Attachments:
• Copy of the proposed contract agreement.

Recommended motion to be made by Council/Board: I move that the Council authorize the City Administrator to enter into a one-year agreement with Tulare County to provide dispatch services for $135,705.00.

EMERGENCY DISPATCH AND COMMUNICATION SERVICES AGREEMENT

BETWEEN THE COUNTY OF TULARE AND

THE CITY OF EXETER
THIS AGREEMENT (“Agreement”) is entered into as of , between the COUNTY OF TULARE, a political subdivision of the State of California (“COUNTY”), and the CITY OF EXETER, an incorporated city within the State of California (“CITY”).

COUNTY and CITY are each a “Party” and together are the “Parties” to this Agreement, which is made with reference to the following:

A. CITY desires to contract with COUNTY for COUNTY to provide 24-hour emergency dispatch and communication services; and B. COUNTY is agreeable to rendering such emergency dispatch and communication services as herein set forth.

ACCORDINGLY, THE PARTIES AGREE AS FOLLOWS:

1. TERM: This Agreement becomes effective as of July 1, 2024 and expires at 11:59 p.m. on June 30, 2025 unless earlier terminated in accordance with the provisions of this Agreement, or unless the Parties extend the term by a written amendment to this Agreement.

2. SCOPE OF SERVICES: See attached Exhibit A.

3. PAYMENT FOR SERVICES: See attached Exhibit B.

4. INSURANCE: COUNTY and CITY, each at their sole cost and expense, to protect against liability arising from any and all negligent acts or incidents caused by their employees, shall maintain during the term of this agreement Commercial General Liability and Professional Liability insurance in amounts not less than one million dollars ($1,000,000) for each occurrence and two million dollars ($2,000,000) in the aggregate, Automobile Liability (any auto) of one million dollars ($1,000,000) per occurrence. If an annual aggregate applies it must be no less than two million dollars ($2,000,000).

COUNTY and CITY shall maintain evidence of workers’ compensation and disability coverage as required by law. Coverage under such insurance shall be obtained from a carrier rated A, or better, by AM Best or a qualified program of self-insurance.

5. GENERAL TERMS AND CONDITIONS: See attached Exhibit C.

6. NOTICES: (a) Except as may be otherwise required by law, any notice to be given must be written and must be either personally delivered, sent by facsimile transmission or sent by first class mail, postage prepaid and addressed as follows:

COUNTY: With a Copy to:

Tulare County Sheriff’s Office
Business Office, Fiscal Manager

COUNTY ADMINISTRATIVE OFFICER
2800 W. Burrel Ave.

833 S. Akers Street
Visalia, CA 93277
Phone No.: (559) 802-9449
Fax No.: (559) 737-4283
Visalia, CA 93291
Phone No.: 559-636-5005
Fax No.: 559- 733-6318
CITY:

City Administrator
City of Exeter
137 North F Street
Exeter, CA 93221
Phone No.: (559) 592-9244
Fax No.: (559) 592-3556
(b) Notice personally delivered is effective when delivered. Notice sent by facsimile transmission is deemed to be received upon successful transmission. Notice sent by first class mail will be deemed received on the fifth calendar day after the date of mailing.

Either Party may change the above address by giving written notice under this section.

7. AUTHORITY: The Parties represent and warrant that the individual(s) signing this Agreement on their behalves are duly authorized and have legal capacity to sign this Agreement and bind the Party to its terms. The Parties have each relied upon this representation and warranty in entering into this Agreement.

8. COUNTERPARTS: The Parties may sign this Agreement in counterparts, each of which shall be deemed an original and all of which taken together form one and the same agreement. A signed copy or signed counterpart of this Agreement delivered by facsimile, email, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of a signed original or signed copy of this Agreement.

9. MANUAL OR ELECTRONIC SIGNATURES: The Parties may sign this Agreement by means of manual or electronic signatures. The Parties agree that the electronic signature of a Party, whether digital or encrypted, is intended to authenticate this Agreement and to have the same force and effect as a manual signature. For purposes of this Agreement, the term “electronic signature” means any electronic sound, symbol, or process attached to or logically associated with this Agreement and executed and adopted by a Party with the intent to sign this Agreement, including facsimile, portable document format, or email electronic signatures, pursuant to the California Uniform Electronic Transactions Act (Cal.

Civ. Code §§ 1633.1 to 1633.17), as it may be amended from time to time. [THIS SPACE LEFT BLANK INTENTIONALLY; SIGNATURES FOLLOW ON NEXT PAGE]

THE PARTIES, having read and considered the above provisions, indicate their agreement by their authorized signatures below.

CITY OF EXETER
Date: By
Print Name
Title
Date: By
Print Name
Title
[Pursuant to Corporations Code section 313, County policy requires that contracts with a Corporation be signed by both (1) the chairman of the Board of Directors, the president or any vice-president (or another officer having general, operational responsibilities), and (2) the secretary, any assistant secretary, the chief financial officer, or any assistant treasurer (or another officer having recordkeeping or financial responsibilities), unless the contract is accompanied by a certified copy of a resolution of the corporation’s Board of Directors authorizing the execution of the contract. Similarly, pursuant to California Corporations Code section 17703.01, County policy requires that contracts with a Limited Liability Company be signed by at least two managers, unless the contract is accompanied by a certified copy of the articles of organization stating that the LLC is managed by only one manager.]

COUNTY OF TULARE
Date: By
Larry Micari, Chair of the Board
Tulare County Board of Supervisors
ATTEST: Jason T. Britt
County Administrative Officer/Clerk of the Board
of Supervisors of the County of Tulare
By
Deputy Clerk
Approved as to Form

COUNTY COUNSEL
By_________________________
Deputy
Matter # ____________________

EXHIBIT A

SCOPE OF SERVICES

CITY OF EXETER
______________________________________________________________________ (a) COUNTY agrees to provide emergency dispatch and communication to CITY as follows:
i. Answer and interrogate all emergency calls and callers seven (7) days per week, 24 hours per day.
ii. Alert appropriate personnel, as designated by CITY, for emergency response.
iii. Monitor response and dispatch additional personnel and/or equipment as requested by Incident Commander. (b) COUNTY agrees to provide electronic access to CITY to the Sheriff’s records management system for records/report writing application. CITY shall have full electronic access to all CITY index data. CITY access to records management system shall be limited to law enforcement personnel including clerk and aides, as required.
(c) CITY shall be responsible for obtaining a software license for the application.

All cost incurred for the software license will be the responsibility of CITY. (d) Data from the programs will be stored on existing COUNTY servers and will account for a small percentage of usage on those servers. (e) Connectivity will be obtained via existing network infrastructure with little to no impact to the COUNTY.
(f) There will be no cost to CITY to access the Sheriff’s records management system records/report writing application.

EXHIBIT B

PAYMENT FOR SERVICES

CITY OF EXETER
______________________________________________________________________

1. The annual cost for all services is $135,705.

2. Billing by COUNTY will be submitted on an annual basis for services performed during the year, July 1, 2024 to June 30, 2025. COUNTY will send CITY an invoice by July 31, 2024. Payment will be due by the CITY to the COUNTY within 30 days after receipt of the invoice.

EXHIBIT C

GENERAL TERMS AND CONDITIONS

EMERGENCY DISPATCH AND COMMUNICATIONS SERVICES AGREEMENT

CITY OF EXETER
______________________________________________________________________

1. LIMITATION OF LIABILITY:
(a) EXCEPT AS OTHERWISE PROVIDED IN PARAGRAPH 1(c), IN NO EVENT SHALL

COUNTY BE LIABLE UNDER THIS AGREEMENT TO CITY FOR CONSEQUENTIAL, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE OR ENHANCED DAMAGES, OR LOST REVENUES, ARISING OUT OF, RELATING TO, OR IN CONNECTION

WITH ANY BREACH OF THIS AGREE-MENT, REGARDLESS OF (A) WHETHER SUCH

DAMAGES WERE FORESEEABLE, (B) WHETHER OR NOT CITY WAS ADVISED OF THE POSSIBILITY OF SUCH DAMAGES AND (C) THE LEGAL OR EQUITABLE THEORY (CONTRACT, TORT OR OTHERWISE) UPON WHICH THE CLAIM IS BASED. (b) EXCEPT AS OTHERWISE PROVIDED IN PARAGRAPH 1(c), IN NO EVENT SHALL COUNTY’S AGGREGATE LIABILITY ARISING OUT OF OR RELATED TO THIS AGREEMENT, WHETHER ARISING OUT OF OR RELATED TO BREACH OF CONTRACT,

TORT (INCLUDING NEGLIGENCE) OR OTHERWISE, EXCEED THE TOTAL OF THE AMOUNTS PAID, AND AMOUNTS ACCRUED BUT NOT YET PAID, TO COUNTY PURSUANT TO THIS AGREEMENT IN THE 12-MONTH PERIOD PRECEDING THE EVENT GIVING RISE TO THE CLAIM, OR $135,705, WHICHEVER IS LESS.

(c) THE LIMITATIONS AND EXCLUSIONS SET FORTH IN THIS PARAGRAPH 1 SHALL NOT APPLY TO: (1) DAMAGES OR LIABILITIES ARISING FROM A MATERIAL BREACH OF PARAGRAPH 8 (CONFIDENTIALITY); (2) DAMAGES OR LIABILITIES ARISING

FROM THIRD-PARTY CLAIMS THAT ARE SUBJECT TO INDEMNIFICATION UNDER PARAGRAPH 5; AND (3) DAMAGES OR LIABILITIES ARISING FROM WILLFUL MISCONDUCT.

2. INDEPENDENT CONTRACTOR STATUS: The Parties enter into this Agreement with the express understanding that COUNTY will perform all services required under this Agreement as an independent contractor. The Parties agree that the COUNTY and any of its agents, employees, or officers cannot be considered agents, employees, or officers of CITY. Subject to any performance criteria contained in this Agreement, COUNTY will be solely responsible for determining the means and methods of performing the specified services and CITY will have no right to control or exercise any supervision over COUNTY as to how the COUNTY will perform the services.

3. GOVERNING LAW: The laws of the State of California, without reference to California conflict of laws principles, govern this Agreement and its interpretation. The Parties agree that this Agreement is made in and will be performed in Tulare County, California.

4. CONFLICT OF INTEREST:
(a) At all times during the performance of this Agreement, the Parties must comply with the law of the State of California regarding conflicts of interests and appearance of conflicts of interests, including, but not limited to, Government Code Section 1090 et seq., and the Political Reform Act, Government Code Section 81000 et seq. and regulations

promulgated by the California Fair Political Practices Commission. The statutes, regulations and laws previously referenced include, but are not limited to, prohibitions against any public officer or employee, from making any decision on behalf of the public entity in which the officer, employee or consultant/contractor has a direct or indirect financial interest. A violation can occur if the public officer, employee or consultant/contractor participates in or influences any decision that has the potential to confer any pecuniary benefit on the consultant/contractor or any business firm in which consultant/contractor has an interest, with certain narrow exceptions.
(b) The Parties agree that if any facts come to their attention that raise any questions as to the applicability of conflicts of interests laws, then the Party will immediately inform the other Party and provide all information needed for resolution of this question.

5. INDEMNIFICATION AND DEFENSE:
(a) To the fullest extent permitted by law, CITY shall defend, indemnify and hold COUNTY, its officers, employees, representatives, and agents harmless from and against any and all liability, loss, expense (including reasonable attorneys’ fees and costs), or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees and costs, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of CITY, its officers, employees, or agents. (b) To the fullest extent permitted by law, COUNTY shall defend, indemnify and hold CITY, its officers, employees, representatives, and agents harmless from and against any and all liability, loss, expense (including reasonable attorneys’ fees and costs), or claims for injury or damages arising out of the performance of this Agreement, but only in proportion to and to the extent such liability, loss, expense, attorneys’ fees and costs, or claims for injury or damages are caused by or result from the negligent or intentional acts or omissions of COUNTY, its officers, employees, or agents .

6. TERMINATION:
(a) Without Cause: COUNTY may terminate this Agreement without cause by giving sixty (60) days’ prior written notice to CITY of its intention to terminate under this provision, specifying the date of termination. CITY will pay to COUNTY the compensation earned for work performed and not previously paid for to the date of termination. The payment of any compensation is subject to the restrictions on payment of compensation otherwise provided in this Agreement.
(b) With Cause: Either Party may terminate this Agreement immediately (or as otherwise specified), by written notice to the other Party, should the other Party:
(1) Be adjudged a bankrupt, or
(2) Become insolvent or have a receiver appointed, or
(3) Make a general assignment for the benefit of creditors, or (4) Suffer any judgment that remains unsatisfied for 30 days, and that would substantively impair the ability of the judgment debtor to perform under this Agreement, or (5) Materially breach this Agreement,
In addition, COUNTY may terminate this Agreement based on:

(6) Material misrepresentation, either by CITY or anyone acting on CITY’S behalf, as to any matter related in any way to subject matters of this Agreement, Will misconduct by the CITY.

For any of the occurrences except item (5) above, termination may be effected upon written notice by the terminating Party specifying the date of the termination. Upon a material breach, the Agreement may be terminated after the failure of the defaulting Party to remedy the breach to the satisfaction of the non-defaulting Party within 10 days of written notice specifying the breach. If the breach is not remedied within that 10-day period then the non-defaulting Party may terminate this Agreement on further written notice specifying the date of termination. If the nature of the breach is such that it cannot be cured within a 10- day period, then the defaulting Party may submit a written proposal within that period which sets forth a specific means to resolve the default. If the non-defaulting Party consents to that proposal in writing, which consent may not be unreasonably withheld, then the defaulting Party must immediately embark on its plan to cure the default or breach. If the default or breach is not cured within the time agreed, then the non-defaulting Party may terminate this Agreement upon written notice specifying the date of termination. CITY will pay to COUNTY the compensation earned for work satisfactorily performed and not previously paid for to the date of termination. The payment of such compensation is subject to the restrictions on payment of compensation otherwise provided in this Agreement. (c) Effects of Termination: Expiration or termination of this Agreement will not terminate any obligations to indemnify, to maintain and make available any records pertaining to the Agreement, to cooperate with any audit, to be subject to offset, or to make any reports of pre-termination contract activities.

7. TIME OF ESSENCE: The Parties agree that time is of the essence under this Agreement, unless they agree otherwise in writing.

8. CONFIDENTIALITY: CITY may not use or disclose any information it receives from COUNTY under this Agreement that COUNTY has previously identified as confidential or exempt from mandatory public disclosure except as necessary to carry out the purposes of this Agreement or as authorized in advance by COUNTY. Unless required to do so by law, including, but not limited to, the Ralph M. Brown Act or the California Public Records Act, COUNTY may not disclose to third parties any information it receives from CITY that CITY has previously identified as confidential. If COUNTY determines that it must disclose any information that CITY previously identified as confidential, then it shall promptly give CITY written notice of its intention to disclose such information and the authority for such disclosure. CITY shall have period of five (5) calendar days thereafter within which to seek a protective court order to prevent such disclosure or to notify COUNTY that it will not seek such an order. COUNTY shall cooperate with CITY in any efforts to seek such a court order. COUNTY shall not disclose the information until the five (5) day period has expired without a response from CITY, or CITY has notified COUNTY that it will not seek such an order, or CITY has sought and a court has declined to issue a protective order for such information. If CITY seeks a protective order for such information, CITY shall defend and indemnify COUNTY from any and all loss, injury, or claim arising from COUNTY’S withholding of the information from the requestor. This includes any attorney’s

fees awarded to the requestor. The duty of COUNTY and CITY to maintain confidentiality of information under this section continues beyond the term of this Agreement.

9. DISPUTES AND DISPUTE RESOLUTION: The Parties shall continue with their responsibilities under this Agreement during any dispute. If a dispute arises out of or relating to this Agreement, or the breach of the Agreement, and if the dispute cannot be settled through negotiation, then the Parties agree first to try in good faith to settle the dispute by non-binding mediation, to be held in Tulare County, California, before resorting to litigation or some other dispute resolution procedure, unless the Parties mutually agree otherwise.

The Parties must mutually select the mediator, but in case of disagreement, then the Parties will select the mediator by lot from among two nominations provided by each Party. The Parties will split equally all costs and fees required by the mediator; otherwise each Party will bear its own costs of mediation. If mediation fails to resolve the dispute within 30 days, then either Party may pursue litigation to resolve the dispute.

10. FURTHER ASSURANCES: Each Party will execute any additional documents and perform any further acts that may be reasonably required to effect the purposes of this Agreement.

11. CONSTRUCTION: This Agreement reflects the contributions of all Parties and so the provisions of Civil Code section 1654 will not apply to address and interpret any alleged uncertainty or ambiguity.

12. HEADINGS: Section headings are provided for organizational purposes only and do not in any manner affect the scope, meaning, or intent of the provisions under the headings.

13. NO THIRD-PARTY BENEFICIARIES INTENDED: Unless specifically set forth, the Parties to this Agreement do not intend to provide any other party with any benefit or enforceable legal or equitable right or remedy.

14. WAIVERS: The failure of either Party to insist on strict compliance with any provision of this Agreement will not be considered a waiver of any right to do so, whether for that breach or any later breach. The acceptance by either Party of either performance or payment will not be considered a waiver of any preceding breach of the Agreement by the other Party.

15. ORDER OF PRECEDENCE: In the event of any conflict or inconsistency between or among the body of the Agreement (which includes this Exhibit C “General Terms and Conditions”) and any other Exhibit, Schedule, or Attachment, then the terms and conditions of the body of the Agreement shall prevail.

16. CONFLICT WITH LAWS OR REGULATIONS/ SEVERABILITY: This Agreement is subject to all applicable laws and regulations. If any provision of this Agreement is found by any court or other legal authority, or is agreed by the Parties to be, in conflict with any code or regulation governing its subject matter, only the conflicting provision will be considered null and void. If the effect of nullifying any conflicting provision is such that a

material benefit of the Agreement to either Party is lost, then the Agreement may be terminated at the option of the affected Party. In all other cases, the remainder of the Agreement will continue in full force and effect.

17. ENTIRE AGREEMENT: This Agreement represents the entire agreement between CITY and COUNTY as to its subject matter and no prior oral or written understanding will be of any force or effect. No part of this Agreement may be modified without the written consent of both Parties.

18. RECYCLED PAPER CONTENT: To the extent services under this Agreement include printing services, pursuant to Public Contract Code section 22153 the Parties shall use paper that meets the recycled content requirements of Public Contract Code section 12209.

Meeting Date: May 28, 2024
Wording for Agenda: Review and approval of the final Public Safety Task Force report.

Department Recommendation:

Council Member Vicki Riddle and Mayor Pro Tem Justin Mills present the final Public Safety Task Force report to the City Council for review and approval.

This report is intended to provide the task force’s recommendations as they relate to the needs of the City’s public safety services.

Summary/Background:

On January 24, 2023, the Exeter City Council discussed and provided direction regarding the development of an Ad Hoc Public Safety Task Force to include community involvement in evaluating public safety and advising the Council as requested and presented by Councilmember Riddle. Following discussion, it was the consensus of the Council to move forward with considering a resolution to form an Ad Hoc Public Safety Task Force.

At the February 14, 2023, Council Meeting, the Council adopted Resolution 2023-05, establishing the Ad Hoc Public Safety Task Force (“PSTF”). The PSTF was tasked with providing recommendations to the City Council related to the needs of the City’s public safety services. The PSTF consisted of 2 members of the City Council (Mayor Pro Tem Mills and Council Member Riddle) with one community member appointed by each of the three remaining Council members to be community advisors to the PSTF. The PSTF met once per month on the second Tuesday of the month from 5:30-6:45 PM at Exeter City Hall. The PSTF conducted sixteen total in-person meetings in the span of one year. Four of those meetings were dedicated to Exeter's local Fire Fighting Station 11.

Attached to this report is the comprehensive final PSTF report which introduces and provides an overview of the committee, summarizes the issues and/or problems studies, provides the task force’s conclusions and recommendations, and provides relevant appendices.

Fiscal Impact:

None.

City of Exeter
Agenda Item Transmittal
For action by:
_X_ City Council
Regular Session:

Consent Calendar
_X Regular Item
___ Public Hearing
Review:

City Administrator
(Initials Required)
______
Agenda Item Number: J.1.

Submitting Department: Ad Hoc Public Safety Task Force
Contact Name: Vicki Riddle, Council Member
Justin Mills, Mayor Pro Tem
Phone Number: (559) 592-9244
Email: [email protected], [email protected] Prior Council/Board Actions:

On January 24, 2023, the City Council discussed and provided direction regarding the development of a Public Safety Ad Hoc Task Force. At the February 14, 2024, Council Meeting, the Council adopted Resolution 2023-05, establishing the Ad Hoc Public Safety Task Force (PSTF).

Attachments:
• Final PSTF Report
Recommended motion to be made by Council/Board: I move to either: 1) approve the final PSTF report, OR 2) not approve the PSTF final report.

Public Safety Task Force (PSTF)
Final Report
Approved by the Exeter City Council on MM/DD/YYYY

Foreword
By PSTF Chairwoman Vicki Riddle

This final report is a living and fluid document intended to provide a platform for future research and for ad hoc committees to springboard off from. Crime is ongoing, legislation will change, and the way Exeter adapts and responds to crime will look different than the way we adapt and respond today. It is my hope that this study will serve as a template for future Public Safety studies and that our descendent Councils will continue to review, update, and improve upon this study.

How Does Exeter Define Safety?
How do our Exeter citizens define safety? I conducted a random sample interview of forty-three people to get the answer to this question. Invariably, somewhere in the answer the words “feel” or “feeling” were included.

So I asked myself, is safety a feeling? After spending months and months with meetings, data collection, interviews, research, guest speakers, focus topics, and much more, as the author of this report, I now begin with a hypothesis: safety is indeed a feeling regardless of data. If a parent doesn't feel safe with their child being alone, running to the Mercantile or Monarch Ford, or to get an ice cream, then no matter our data, Exeter, to that parent, does not feel safe. I cannot argue with a person's feelings.

I then followed up with a second question. “What will cause you to feel safer?” My sample participants answered in the following order of importance:

1. Greater visual police presence

2. Security cameras on Main Street and at our public parks

3. Community engagement of Police Officers
The conclusion: Our Exeter Police play the most vital role in our citizen's sense of safety and security.

I hope my rudimentary study will serve to inspire follow-up from one of Exeter's own to do a graduate or doctoral thesis in “Feelings of Safety in Rural California.” This would be a unique study indeed! Author Acknowledgements
To the Exeter Police, thank you for your heart. You serve and you sacrifice. I will always be indebted to each of you. Thank you to my City Council colleagues for your support in the formation and conduction of this study. I feel honored to sit on the dais with each of you.

To my City Manager Adam Ennis and our City Attorney Julia Lew, you both kept me properly informed and legal. Thank you for contributing additional hours of advice, research, and time. Our City Clerk Francesca Quintana, thank you for the many edits topped with your special brand of patience. Serving with each of you is making me a better person! And thank you to Valeri Barnes for her help getting this document shined up.

To the PSTF team, my heartfelt thank you to each member of this task force. You gave up family time to show up, discuss, debate, ask questions, learn, and study public safety in Exeter. Additionally, you patiently sorted through multiple emails, schedules, agendas, and increased meetings as we completed our one-year study. You love Exeter and our City is better because of each of you!

Members of the Ad-Hoc PSTF
Justin Mills, Mayor Pro Tem
Chairwoman Vicki Riddle, Council Member
Community Advisors To The Ad Hoc PSTF
Jeff Wilson, District A Community Advisor
Troy Staib, District B Community Advisor
Ron Watson, District C Community Advisor
Vicki Riddle JustinMills
Council Member Mayor Pro Tem
PSTF Chairwoman PSTF Committee
Member, Liaison to
City Council
Contributing Citizens
Pam Whitmire
Richard Vandenburg
Sara Vandenburg
William Stimple
Jennifer Stimple
George Eddy, Exeter Union High School Superintendent City Staff Assigned to the Ad Hoc PSTF Beth Micari, Rocky Hill Elementary School Principal John Hall, Chief of Police Tara Sharp, Lincoln Elementary School Principal Daymon Qualls, Director of Public Works

Table of Contents
Introduction & Overview……………………………………………………...…..………………………...….p. 5 Proposal…………………………………………………………………………………………………………p. 5
AD Hoc PSTF Process……………………..…………..……………...……………………………….……….p. 5 Approach………………………………………………………………………………………………………..p. 7
Q&A with Chief Hall…………………………………………………………...…………………………..p. 8-10 Crime Data……………………………………………………………………......……...................................p. 11 Challenges…………………………………………………….…………………………………………..…...p. 12 Conclusion & Recommendations……………………………………………...….……………………….p. 13-16 Appendices…………………………………………………………………………………………….…..….p. 17 Exeter Police Department Crime and Activity Statistics…………………………………………..p. 18-34 Estimated Expenses for Attending Basic Police Academy…………………………………………....p. 35 Police Grants Lexipol News Article……………………………………………………………….p. 36-38 PSTF Timeline………………………………………………………………………………………...p. 39
Information Regarding Flock Safety…………………………………………………...………….p. 40-49 Salary Survey……………………………………………………………………………….…………p. 50
Statistics of Surrounding Cities………………………………………………………………….……p. 51 Photos…………………………………………………………………………………………..….p. 52-57

Introduction & Overview
Councilman Riddle’s Original Proposal to Council December 2022 Exeter Public Safety Task Force
• Public Safety Task Force – Councilman Riddle as Chair, and one other council member, Justin Mills, plus three community members selected by each of the non-sitting council members and open to the public. This will be the Task Force advising the City Council on Public Safety. • Purpose of Task Force is to determine what the current public safety situation in Exeter is and provide recommendations to the Council to continue to support, improve, change policies, and budgetary expenses to support findings.
o Determine what we’re currently doing and if it’s working well o Is Exeter safer than 3 years ago, 5, 10, 20?
 Deep dive into crime statistics – how do we define safety? Are we comparing and using the same definitions of crime from past years to the present? What external factors are impacting crime rates in Exeter?
o If Exeter identifies areas to improve safety, what action steps will help the City achieve a more secure community?
 Needs assessment – Assets, technology, personnel
 How will the City pay for needed investments?
o Multi-year plan?
o Bonds/Savings/Grants/Taxes/Fees/Sale of City Assets/Reprioritization of Budget – Revenue Generating
o Continuing Fiscal Responsibility with limited resources – (IE City doesn’t need a helicopter/swat team)
• After creation, appointments have been made, and all necessary administrative functions have been established, begin holding public sessions – monthly
• Receive testimony from Police Chief, DA, Fire to establish baseline, where we are, and understand historical information such as where we have been
• Review possible case studies and/or evaluate other comparable cities to determine best practices • Receive recommendations from staff and community for equipment, personnel, programs for future budgets
• Staff formalizes testimony and recommendations into a report and presents to full Council for possible action
Ad-Hoc PSTF Process
The Public Safety Task Force (“PSTF”) was formed via Resolution No. 2023-05 to provide recommendations to the City Council related to the needs of the City’s public safety services. The PSTF consisted of 2 members of the City Council (Mayor Pro Tem Mills and Council Member Riddle) with one community member appointed by each of the three remaining Council members to be community advisors to the PSTF. The PSTF met once per month on the second Tuesday of the month from 5:30-6:45 p.m. at Exeter City Hall. The PSTF conducted twelve (12) meetings the span of one year. Four of those meetings were dedicated to Exeter's local Fire Fighting Station 11.

Following each meeting, Council Member Riddle sent out the prior meeting minutes, adjusted the following agenda to the suggestions and current identification of needs analysis, conferenced with the City Administrator and City Attorney as needed, requested administrative support from the City Clerk, scheduled and conferenced with the guest speaker for the following meeting, and together created an outline to be included in the following meeting agenda. She then emailed the new agenda to committee members and City Staff and meeting

reminders. At every Council Meeting, Council Member Mills gave an update on PSTF activity and answered any questions from the Council and/or public. We recognized that Exeter is rich in agricultural history, art, diversity, and culture. Our community extends to the Lincove UC Riverside Agricultural Extension which boasts numerous positive attributes to Exeter including agricultural vitality. Exeter's cultural diversity, and artistic creativity can be seen by the establishment of the CACHE Art Gallery and Museum, mural beautification project, and various community presentations that continue to maintain Exeter's reputation of a “hidden gem” with small-town charm.

Actual Calendar Schedule
February 2023 – Creation of Task Force and Seating of Members March 2023 – Administrative Actions/Purpose of Task Force.

April 2023 – Review Public Safety Statistics, Officer retention housing/relocation incentives.

July 2023 – None due to member vacations.

August 2023 – Tulare County Chief Charlie Norman presentation regarding Fire Public Safety strengths, weaknesses, opportunities, and plan.

September 2023 – Public Safety Data Presentation.

October 2023 – Review Funding Options.

November 2023 – Draft Report with Findings.

December 2023 – Holiday.

January – February 2024 – Finalize report, add additional meetings/speakers as needed to achieve report goal.

March – April 2024 – Report Writing.

May 2024 – Report to City Council

Approach
The PSTF approach was four-pronged:

Prevention
Partnerships
Intervention
Involvement
Prevention
Prevention through Partnerships; the following programs are an example of community partnerships with law enforcement.

1. Neighborhood Watch. These programs are for neighborhood crime prevention and community awareness. This program opportunity was presented at the first PSTF meeting. “Alert neighborhoods help prevent crime” is this program's motto.

2. Officer Nitro. Exeter's kid friendly communication source of “see something, say something” education plus more. Officer Nitro is invited to many of Exeter's events.

3. Exeter Union High School (“EUHS”) Resource Officers. Two Exeter Police Officers are stationed at EUHS. The PSTF recommends that the Resource Officers provide updates to the City Council during Council Meetings as needed.

Partnerships
The PSTF acknowledges establishing partnerships between different agencies and organizations involved in crime prevention and intervention. These collaborations facilitate information sharing, resource allocation, joint operations, and problem-solving among law enforcement, the justice system, social services, healthcare, businesses, media, and community groups.

Intervention
The PSTF recognizes that Exeter is a small rural community with limited services and resources. However, we embrace a referral action plan which includes social services, as demonstrated below.

1. Exeter Courage to Change—troubled and at-risk youth referral source.

2. Encouraging community programs to empower and engage residents as stakeholders in crime prevention and intervention. These initiatives can promote civic participation, neighborhood watch, volunteerism and other forms of collective action and dialogue.

3. Referral to larger communities with social services offered. This is also currently ongoing through our local law enforcement.

4. Prioritizing crime prevention programs to address crime prevention and risk factors of criminal behavior. These programs can offer education, employment opportunities, healthcare, housing, counseling, mentoring, recreation, and other services to individuals and families at risk in the community.

5. Implementing intervention programs that aim to curb ongoing criminal behavior by providing alternatives or consequences for offenders. These initiatives can encompass diversion programs (such as drug treatment or community service) or rehabilitation programs (counseling or vocational training) for individuals willing to change. They should also bolster enforcement and prosecution for those who resist rehabilitation.

Involvement
The PSTF recommends encouraging community programs to empower and engage residents and stakeholders in crime prevention and intervention. These initiatives can promote civic participation, neighborhood watch, volunteerism, mediation, restorative justice, and other forms of collective action and dialogue.

The PSTF views Exeter residents as stakeholders in our Public Safety. As a collective, we beneficially encourage community programs to empower and engage residents again, as stakeholders in crime prevention and intervention. This will promote civic participation, such as neighborhood watch, volunteerism, and other forms of collective action and dialogue. We hope that as the Exeter City and Police budgets allow, Exeter PD will again be able to re-start/create new programs such as the Police Volunteer Service Program and join regional task forces, and/or create a gang task force as needed. PSTF prioritized crime prevention programs to address crime prevention and risk factors of criminal behavior involving police staff for outreach. The PSTF recognizes our current budget limitations. We recognize that establishing partnerships between different agencies and organizations involved in crime prevention leads to prevention and intervention. These collaborations facilitate information sharing, resource allocation, joint operations, and problem-solving among law enforcement, the justice system, social services, healthcare, businesses, media, and community groups. *See “City of Exeter’s Grand Jury Inquiry regarding referrals on page 10.

A “Q&A” was conducted with Exeter Police Chief John Hall to aid as analysis for the report (see below his responses in italics).

February 22, 2024 Q&A With Chief John Hall

1. Are we up to date with technology? Are we meeting technology objectives? We are compliant at levels representative of the size of our city.

2. Could we use Radar equipped patrol cars?
While I appreciate the suggestion, radar equipped patrol cars are not something we have need for. We would be much better served with license plate readers or similar technology but there are also privacy concerns that go along with this technology.

3. Do you need more patrolling officers?
We have eighteen allocated sworn Peace Officers. As of 05/20/24, two of those positions will be completely vacant, one of those positions will be in the police academy, one is out on leave, and one is in field training.

This means out of eighteen allocated positions, only 13 are currently available for staffing. In February 2024, with the loss of two Sergeants and a Lieutenant. We lost forty-two years of law enforcement experience—fortytwo years servicing the community of Exeter.

4. Are critical tasks not being met because allocated positions are not being filled? Example: Are investigations being completed? Is there an increase in burglaries, retail theft, increase in crime in general due to lack of police presence?"
Investigations are being completed. Asking for a conclusion regarding any increase in crime—that cannot be made and even then, it would be extremely subjective.

5. Are we exhausting the budget so that we can allocate for the next year? We work to stay within whatever our allocated budget is.

6. Do you need to replace equipment?
Ten vehicles purchased and put into service all at the same time means ten vehicles that would be coming due for replacement all at the same time.

7. If we are behind in building maintenance and office repairs, does this come out of the administrative budget?
It comes out of the PD budget.

8. Does Exeter have policy and procedures for collaboration with our ambulance department? We have procedures we follow whenever we work with other agencies.

9. Does Exeter need a Gang Task Force? Does Exeter need to create protocols for a Gang Task Force? We do not have the resources to create a Gang Task Force.

10. If crime is down across the board, is it still too high for Exeter? This question is very subjective as people’s opinion as to what constitutes “too high” will vary greatly. The PD will always be working to reduce crime regardless of where it is currently at.

11. Do you need new technology?
Always. Technology is continuously advancing and trying to keep up is extremely challenging as well as expensive.

12. Do you need more patrolling officers? Specific please.

Yes. We can always use additional positions, but the most important thing is to fill the allocated positions we currently have.

13. Do you need to replace equipment?
Yes. While we are sitting in pretty good shape in terms of individual officer equipment, we need to replace several patrol vehicles as well as office equipment and building repairs. We do have a vehicle replacement program in place, but we are behind due to the Department making a single large purchase approximately. ten years ago. Needless to say, when a large purchase is made all at once, those items also tend to come due for replacement all at once.

14. Do you need to join regional task forces such as gang task force? Joining various multi-agency programs that target such activities as gangs, auto-theft, drugs, gun violence, etc. can be very beneficial but we have to be able to staff our basic patrol needs first.

15. Lastly, Do you have enough personnel to achieve your/our recommendations?

While I do not know what your or Council’s specific recommendations are, the simple answer is no. We currently have several vacancies as well as personnel who are out on worker’s comp. These vacancies make it very challenging to meet the basic needs of the Department and our Community. *City of Exeter Response to Grand Jury Inquiry Regarding Improving Social Services and Resources Below is a quote that was discussed at a PSTF meeting regarding the City’s efforts to improve its offering of social services and/or resources.
"Current estimates for the number of homeless in Exeter is at about 12 and has been relatively consistent for the last 4 to 5 years. The city has developed information to provide the homeless population to help them in getting assistance where needed. Our Police Department has taken the lead on this by meeting with other Tulare County agencies to learn about what resources are available within the county, where to find them, and how to access them. The Police Department has developed fliers to provide the homeless so that they have the information they need to get assistance. The Police Department has also met with the police department homeless teams in other cities where there is a larger homeless population to learn how they have assisted them.

There are some medical services provided by Kaweah Health Care clinics located in Exeter and the community also has a Food Link of Tulare County and Exeter Food Closet that provides food for the homeless. Several of the churches in town also provide items such as clothing and other items for the homeless. Although Exeter has not had a site ready to qualify for a low-income housing project recently, the City Council has provided Exeter’s designated portion of Permanent Local Housing Allocation (PLHA) funding to neighboring agencies for completion of low-income housing projects. Through this allocation, approximately $300,000 was provided to the City of Farmersville Los Arroyos housing project and $200,000 to the Mt. Whitney Senior Housing rehabilitation in Lindsay. As part of the Exeter Housing Element Update that is currently in process, the city has been in coordination and review with Tulare County and Self-Help Enterprises to identify and develop future housing projects in Exeter to meet housing needs in the community."

Crime Data
The PSTF utilized the below Crime and Activity Statistics to form its analysis, findings and recommendations.

The complete statistics including graphs are attached to this report as an appendix.

Crime and Activity Statistics Analysis
Analyzing the eleven years of data provided, it appears that over half of the individual classifications have varied consistently around the eleven-year average. The averages also correlate closely with the median in most classifications, indicating that the data are normally distributed. With that stated, several classifications indicate a trend. Simple assaults, burglary, petty theft (under $400), other felonies, non-injury traffic accidents, injury traffic accidents, felony, misdemeanor, and traffic sites are indicating a decreasing trend, while warrantmisdemeanor, parking sites and property loss or stolen are indicating an increasing trend. When the classifications are grouped and totaled, the totals varied around the eleven-year average and the averages also correlate relatively closely with the median.

These conclusions are based solely on analysis of the eleven years of data provided. The analysis was only mathematical in nature and does not incorporate any type of law enforcement or crime analysis.

Challenges
The PSTF found that the biggest challenge facing public safety today is Police Recruitment and Retention.

The PSTF devoted many hours to developing ideas on how to recruit and retain police and developed the below action plan for police.

1. Police Academy Scholarship. A scholarship funded by Community Service Clubs for a Public Safety high school scholarship program sponsoring a high school student to go through the police academy with the hope of potential long-term employment at Exeter Police Department.

2. Homes for Heroes. Homes for Heroes is a vendor service that accesses many various incentive housing loans for law enforcement.

3. 1
Police Benefits
a. Experience pay; officers with experience enter at higher step. b. Broaden the steps from 5 to 8 steps for upward mobility. c. First time homebuyers program for police officers.
d. Relocation assistance.
e. Cadet Recruitment from EUHS to COS to police academy. Community sponsored scholarship. f. Available and affordable housing.
g. Education incentive for advance training.
h. OES to provide specialized training for an Exeter gang unit. 1 Council Member Riddle and Mayor Pro Tem Mills recorded line-item requests regarding police benefits but did not directly discuss, encourage, or advocate for the proposed benefits.

Conclusion & Recommendations
The PSTF is recommending that the City Council continue to implement collaborative approaches involving prevention, intervention, partnerships, and community involvement as summarized below. This concerted effort can potentially help Exeter overcome officer recruitment and retention challenges and make Exeter a safer and even more appealing City for all.

Prevention: Prioritizing crime prevention programs to address the crime prevention and risk factors of criminal behavior. These programs can offer education, employment opportunities, healthcare, housing, counseling, mentoring, recreation, and other services to individuals and families at risk in the community.

Intervention: Implementing intervention programs that aim to curb ongoing criminal behavior by providing alternatives or consequences for offenders. These initiatives can encompass diversion programs (such as drug treatment or community service) or rehabilitation programs (counseling or vocational training) for individuals willing to change. They should also bolster enforcement and prosecution for those who resist rehabilitation.

Partnerships: Establishing partnerships between different agencies and organizations involved in crime prevention and intervention. These collaborations facilitate information sharing, resource allocation, joint operations, and problem-solving among law enforcement, the justice system, social services, healthcare, businesses, media, and community groups.

Community Involvement: Encouraging community programs to empower and engage residents and stakeholders in crime prevention and intervention. These initiatives can promote civic participation, neighborhood watch, volunteerism, mediation, restorative justice, and other forms of collective action and dialogue.

Final Recommendations to Council as presented by Council Member Justin Mills

1. Requesting Council endorsement of the Police Academy Scholarship Program by Community Service Clubs. This effort will be ongoing and communicated through the volunteer services clubs (Kiwanis) and our Police Chief.

2. Review all large City Contracts over 20k organized in a spread sheet system with the purpose of identifying potential cost savings. Such a system will show contracts that are evergreen or contracts that are up for bid.

3. Periodic updates to council regarding EUHS school safety officer data as part of Public Safety comments.

4. Crime Blotter (see attachment 2).

PSTF sees this as a valuable service to our community. This is a free online enrollment service and free to the city. The enrollee would receive Exeter's weekly crime data. PSTF recognizes that we do not currently have the police staffing to input data to conduct such a service. We recommend to council that this be considered as a future service to be incorporated as staffing allows. (The City of El Cerrito, population 25k, was used as an example.)

5. Volunteer in Police Service,(VIPS program). PSTF along with the Exeter Police department recognizes that a volunteer police service would enhance our department by being tasked with light duties while freeing officers to their law enforcement tasks. PSTF recognizes that Exeter must have increased police staffing to employ such a needed program.

6.Conduct an in-house study on morale for Public Safety employees and City Employees. What is the city doing that is good? What can the city do better?
Follow Up Study
Future information completion:

1. More definitive guidelines from PD with description of Scholarship to provide to service clubs

2. Correlation study of police staffing to overlay on crime data

3. Is a town's intolerance to crime driven by a town's culture? A. It was recommended to me by a Tulare County Supervisor to think outside of the box when it came to doing comparative analysis as we frequently compare Exeter to Woodlake to Lindsay, to Farmersville. He suggested I compare Exeter to Windsor for example. But I've never been to Windsor. I am most familiar with El Cerrito where I grew up and I am currently working with two of their council members on the State Environmental Policy board. I travel there for holidays. El Cerrito is a town of 25,000, with a median income of $135,000 with half the poverty rate of Exeter. Hold on, their crime rate is double that of Exeter. Their police staffing stays at 100%. When I asked people in El Cerrito, is it safe here? I heard these answers: 'You have to know where you're going and the time.' 'As a student at ECHS, no I didn't feel safe in high school'. 'I don't let my parents ride BART anymore.' Crime is essentially imported to this beautiful town from bordering towns, such as Oakland. With complete pride in Exeter and her citizens I suggest this hypothesis for future study: "There is a culture of safety. I tip my hat to our City Moto: 'Protect, preserve, promote Small Town America.' Without realizing it, each Exeter resident is called on as an ambassador to promoting small town America which is synonymous with safety."

Public Safety—Fire Fighting
The PSTF also devoted many hours to developing ideas on how to benefit its fire program and developed the below action plan for fire. Though Tulare County Fire is a separate contracted service, PSTF did devote four (4) meetings (two of those meetings were in the Exeter Fire Bay) to general education. Also discussed was the Fire Explorers Program at EUHS.

1. Fire Explorer Scout Program. This will begin in 2024 hopefully with Exeter's Captain Jackson, which is a form of Fire Service recruitment at EUHS.

Four meetings were devoted to Exeter Firefighting:

PSTF conducted 4 total meetings with Tulare County Fire this included Chief Norman for 2 meetings and Chief McLaughlin, Chief Van Grau, Chief Smith, Chief Reggie and Captain Jackson.

Tulare County Fire, Chief Charlie Norman was appointed county chief in 2007 • Exeter switched to the county for fire service from Cal fire. We had 1166 calls last year 58% of them were from Exeter annually.
• The city pays for half of the staffing of county residents. • The county has dispatch with TCSO Goshen station under construction. • Newer, rigs, secure stations to be refurbished.
• County costs has tripled over the years.
• The fire scope overseas mutual aid, OES.
• Chief McLaughlin incident complexity, met by increased training. • Recruitment and retention is one of the largest challenges • Example:
131 applicants - 59 declined, 18 did not show up, 8 were offered jobs and said 'no’. Currently there are 35 in the background being processed
• Tulare County Fire has the ability to hire 400 firefighters for extra help • There are six vacancies for full-time fire employment • Requirement is 18 years old, with 160 hours training. They can schedule themselves. • Full time requirement: 18 years old with one year of college COS or Porterville Jr College. • Mike Schearer stated 1,258 of calls originate from 'extra help' volunteers. These volunteers are required to be physically in the station at the time a fire call for request is made as opposed to the past practice of volunteers taking fire call from their place of residence.
• 70% of the county Fire employees were volunteers.

• Average age of the volunteer is 35 to 45 years old. 68% of the fire fighters are this age. • Less than 10% are older than 45
• 70% of County fire employees were volunteers at one time • Mutual Aid with 17 agencies
Jackson of Exeter Fire station #11. Captain Jackson is very happy at the support of Exeter's PSTF for public safety firefighting. Captain Jackson is working hard to bring about an Explorer Pathway program to EUHS, to equip our students with a bright future upon graduation. He feels confident that our pathway program will be up and running at EUHS within 2-3 months!
Trivia:

Did you know that the Explorer Program is part of the Boy Scouts of America and accepts candidates up to age 21? The Scouting/Explorer program equipped Heath Grimm to go from high school to Porterville's Firefighter 1 Academy. Also of great benefit is the preparedness this program will provide for those applying to the Tulare County Extra Help Firefighter Academy, This January Exeter will receive 3 graduates from Extra Help Fire Academy plus 2-3 graduates of the Firefighter 1 academy will be assigned to Station #2 off of Rd.256.

Explorer Program for firefighting:

EUHS Superintendent states an Explorer Fire Fighting program is the best fit for EUHS and supports this.

Pointed out is that additionally a graduate of a Firefighter Explorer program would be a good candidate for the T.C. Extra Help Firefighter Academy (see #4*)

4. Educating our high-school seniors of the Tulare County Extra Help Fire Academy This program information is given to Mr. Eddy to place in our EUHS Career Department. A graduating Fire Explorer will be a good candidate for this county program* Firefighting Action Plan:
1 Action plan: Support EUHS for a CTE Career Technical
Education pathway program partnering with EUHS to provide an on-campus pathway program for First Responders. Fire Recruitment and Retention: PSTF brought a team together to make this a possibility.

Information through Tulare County Fire and EUHS Superintendent Eddy was provided. 2 Action Plan: Fire Explorer Scout program. This will begin in 2024 hopefully with Exeter's Captain Jackson which is a form of Fire Service recruitment at EUHS: Through discussions with Exeter/Tulare County EUHS staff and Superintendent Eddy this program was given revived enthusiasm.

Appendices
Exeter Police Department Crime and Activity Statistics
Estimated Expenses for Attending Basic Police Academy
Police Grants Lexipol News Article
PSTF Timeline
Information Regarding Flock Safety
Salary Survey
Stats from Surrounding Cities
Photos

Exeter Police Department Crime and Activity Statics
CRIME REPORTS 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Homicide 1 0 0 0 1 0 0 1 1 3 1
Rape 3 2 1 1 4 3 5 4 2 3 2
Robbery 4 3 7 3 6 4 5 4 2 1 3
Assault - Aggravated 10 15 12 15 9 9 14 17 10 15 3
Assault - Simple 54 62 64 56 53 48 37 27 39 45 34
Domestic Violence 42 45 45 55 49 64 47 44 63 45 56
Burglary 73 91 115 84 54 50 56 34 29 27 38
Auto Theft 21 20 34 36 32 35 28 35 34 17 41
Grand Theft (Over $400) 23 28 32 27 29 34 38 65 78 67 32 Petty Theft (Under $400) 157 186 182 143 117 160 158 112 97 95 117 Other Felonies 210 225 184 163 145 162 186 157 134 179 150 Other Misdemeanors 538 581 577 631 517 517 532 579 630 501 594 TOTAL CRIME REPORTS 1136 1258 1253 1214 1016 1086 1106 1079 1119 998 1071

TRAFFIC DIVISION
Non-Injury - Traffic Accident 58 56 71 71 64 58 60 49 51 46 43 Injury - Traffic Acciden 9 16 15 14 16 11 17 8 7 9 4
Fatal - Traffic Accident 0 0 0 0 0 0 0 0 0 0 0
TOTAL ACIDENT REPORTS 67 72 86 85 80 69 77 57 58 55 47
Miscellaneous Reports 466 554 599 543 580 636 646 628 629 577 697 TOTAL REPORTS 533 626 685 628 660 705 723 685 687 632 744

ARRESTS
Felony 155 167 118 122 100 95 142 122 93 115 92
Misdemeanor 209 259 270 321 245 263 215 230 270 177 148 DUI - Alcohol/Drugs 27 22 33 26 49 32 27 48 39 19 23
UTI - Drugs 26 26 22 12 25 27 35 60 32 6 20
Warrants - Felony 55 64 36 44 37 38 32 39 45 45 29
Warrants - Misdemeanor 124 99 129 117 114 113 148 158 169 159 203 TOTAL ARRESTS 596 637 608 642 570 568 599 657 648 521 515 Adult 535 554 551 569 518 524 569 593 622 497 497
Juveniles 61 83 57 73 52 44 30 13 27 21 20
Miscellaneous
Traffic Cites 734 747 316 546 345 282 317 325 418 226 245 Parking Cites 73 78 26 63 125 171 150 124 239 100 426
Property Lost/Stolen 30191 348288 405747 291940 376036 613949 445739 517979 611828 414677 519986 Property Recovered 170991 131173 189803 118219 232628 231074 116631 159219 265358 136667 163699 Appendix: Exeter Police Department Crime and Activity Statistics Page 18 of 57 DRAFT 0 0.5
1 1.5
2 2.5
3 3.5
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Homicide
0 1
2 3
4 5
6 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Rape
Appendix: Exeter Police Department Crime and Activity Statistics Page 19 of 57 DRAFT 0 1
2 3
4 5
6 7
8 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Robbery
0 2
4 6
8 10
12 14
16 18
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Assault - Aggravated
Appendix: Exeter Police Department Crime and Activity Statistics Page 20 of 57 DRAFT 0 10
20 30
40 50
60 70
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Assault - Simple
0 10
20 30
40 50
60 70
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Domestic Violence
Appendix: Exeter Police Department Crime and Activity Statistics Page 21 of 57 DRAFT 0 20
40 60
80 100
120
140
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Burglary
0 5
10 15
20 25
30 35
40 45
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Auto Theft
Appendix: Exeter Police Department Crime and Activity Statistics Page 22 of 57 DRAFT 0 10
20 30
40 50
60 70
80 90
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Grand Theft (Over $400)
0 20
40 60
80 100
120
140
160
180
200
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Petty Theft (Under $400)
Appendix: Exeter Police Department Crime and Activity Statistics Page 23 of 57 DRAFT 0 50
100
150
200
250
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Other Felonies
0 100
200
300
400
500
600
700
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Other Misdemeanors
Appendix: Exeter Police Department Crime and Activity Statistics Page 24 of 57 DRAFT 0 200
400
600
800
1000
1200
1400
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

TOTAL CRIME REPORTS
Appendix: Exeter Police Department Crime and Activity Statistics Page 25 of 57 DRAFT 0 10
20 30
40 50
60 70
80 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Non-Injury - Traffic Accident
0 2
4 6
8 10
12 14
16 18
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Injury - Traffic Acciden
Appendix: Exeter Police Department Crime and Activity Statistics Page 26 of 57 DRAFT 0 0.1

0.2 0.3

0.4 0.5

0.6 0.7

0.8 0.9
1 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Fatal - Traffic Accident
0 10
20 30
40 50
60 70
80 90
100
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

TOTAL ACIDENT REPORTS
Appendix: Exeter Police Department Crime and Activity Statistics Page 27 of 57 DRAFT 0 100
200
300
400
500
600
700
800
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Miscellaneous Reports
0 100
200
300
400
500
600
700
800
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

TOTAL REPORTS
Appendix: Exeter Police Department Crime and Activity Statistics Page 28 of 57 DRAFT 0 20
40 60
80 100
120
140
160
180
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Felony
0 50
100
150
200
250
300
350
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Misdemeanor
Appendix: Exeter Police Department Crime and Activity Statistics Page 29 of 57 DRAFT 0 10
20 30
40 50
60 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 DUI - Alcohol/Drugs
0 10
20 30
40 50
60 70
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
UTI - Drugs
Appendix: Exeter Police Department Crime and Activity Statistics Page 30 of 57 DRAFT 0 10
20 30
40 50
60 70
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Warrants - Felony
0 50
100
150
200
250
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Warrants - Misdemeanor
Appendix: Exeter Police Department Crime and Activity Statistics Page 31 of 57 DRAFT 0 100
200
300
400
500
600
700
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023

TOTAL ARRESTS
Appendix: Exeter Police Department Crime and Activity Statistics Page 32 of 57 DRAFT 0 100
200
300
400
500
600
700
800
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Traffic Cites
0 50
100
150
200
250
300
350
400
450
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Parking Cites
Appendix: Exeter Police Department Crime and Activity Statistics Page 33 of 57 DRAFT 0 100000
200000
300000
400000
500000
600000
700000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Property Lost/Stolen
0 50000
100000
150000
200000
250000
300000
2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023
Property Recovered
Appendix: Exeter Police Department Crime and Activity Statistics Page 34 of 57 DRAFT TO: Police Academy Applicants
FROM: Chief Tom Wilson, Director of the Public Safety Training Department SUBJECT: Estimated Expenses for Attending the Basic Police Academy The following is a summation of the expenses encountered by the student entering the Basic Police Academy. All figures listed here are approximate and subject to change.

I. BOOKS AND PUBLICATIONS (COS Bookstore)
A. California Vehicle Code (Qwik-code) $25.00
B. California Penal Code (Qwik-code) 25.00
C. Dictionary (pocket size) 9.00
D. P.O.S.T. Workbooks (printing) 240.00
(Digital tablet, minimum 10” screen, may be substituted for printed workbooks) Subtotal $299.00
II. ACADEMIC EQUIPMENT AND SUPPLIES (COS Bookstore)
A. Northwestern Traffic Template 17.00
B. Writing pens (3 req.) 1 pencil 10.00
C. Pocket notebook 25.00
Subtotal $52.00
III. DUTY EQUIPMENT AND SUPPLIES (Note: rental of leather / Firearm available for $150) A. Handgun (price range: $300 to $700) w/3 magazines $575.00 B. Holster 180.00
C. Sam Browne (gun) belt 79.00
D. Magazine pouch (double) 50.00
E. Handcuff case 39.00
F. Flashlight (not for rental) 80.00
G. Expandable Baton Holder 40.00
H. Belt Keepers for Sam Browne (4) 25.00
I. Handgun cleaning kit (not for rental) 35.00
J. Ammunition
Handgun (approx. 1,400 rounds) 750.00
Shotgun (approx. 120 rounds) 300.00
Subtotal (Approx.) $2,153.00
IV. UNIFORMS AND ACCESSORIES
A. Dress Uniform (1 long sleeve/2 short sleeve shirts & 3 pair of pants) $500.00 B. Physical Training Uniform 100.00
C. TDU pants (1) – Blue 75.00
D. Duty jacket 100.00
E. Cap 16.00
F. Boots 170.00
G. Accessories (tie, tie bar, belt, name tag, etc.) 100.00 Subtotal (Approx.) $1,061.00
V. OTHER EXPENSES
A. Physician’s Examination $100.00
B. Fingerprinting Fee (includes photo) 75.00
C. DMV Driving Record Printout 5.00
D. Additional fee: Driver’s Training Fee (Module 1) approx. 200.00 Subtotal $380.00
VI. REGISTRATION EXPENSES California Residents Out-of-State Students *INTENSIVE ACADEMY (All 3 Modules)
A. Enrollment Fee $ 1,288.00 $ 1,288.00
B. Health 20.00 20.00
C. Material Fee 67.00 67.00
D. Student Rep. Fee 1.00 1.00
E. Student Center Fee 5.00 5.00
F. Activity/Benefits Fee 15.00 7.50
G. Transit Fee 10.00 10.00
H. Non-Resident Fee 5,899.50
Subtotal $ 1,406.00 $7,298.00
ESTIMATED ACADEMY EXPENSES: $5,301.00 $11,243.00
Appendix: Estimated Expenses for Attending Basic Police Academy Page 35 of 57 DRAFT

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TRENDING TOPICS | | | |
The challenges faced by small-town police departments are distinct, requiring tailored solutions that transcend financial limitations and resource constraints.

Photo/Dreamstime via TNS
By Adam Hursh

FUTURE-PROOFING YOUR PD NATIONAL POLICE WEEK WOMEN IN LAW ENFORCEMENT PROTEST POLICING Highlights from the NAWLEE 2024
conference: Empowering women leaders in
law enforcement
Learn how to save a life with these 3 steps
during ACS’ Stop the Bleed program
Webinar: A blueprint for success: Modern
recruitment practices in public safety
Living with bullet holes:

Police Grants
Enhancing safety: Targeted grant funding for small-town police department needs Small-town police departments turn to grant funds to address the challenges of limited resources, personnel shortages and technology gaps
February 02, 2024 03:55 PM
Sponsored by
5/2/24, 3:44 PM Enhancing safety: Targeted grant funding for small-town police department needs https://www.police1.com/police-grants/enhancing-safety-targeted-grant-funding-for-small-town-police-department-needs 1/6 Appendix: Police Grants Lexipol Article Page 36 of 57 DRAFT Small-town police departments are pivotal in maintaining public safety and ensuring community wellbeing. However, these departments often face unique challenges due to limited resources and personnel. Grant funding becomes critical, providing avenues for small-town police departments to address specific needs. Let’s explore some of the distinct funding issues these departments face and highlight relevant grant programs designed to address them directly.

Challenges faced by small-town police departments
Limited resources: The financial constraints encountered by small-town police departments present a significant hurdle in their pursuit of crucial resources. With constrained budgets, these departments must invest in personnel, training and acquiring essential technology and equipment.

Securing funding tailored for resource allocation becomes paramount, as it provides the necessary financial support to bolster these critical areas. In navigating these challenges, the quest for funding opportunities geared toward resource allocation becomes a strategic imperative, enabling these police departments to overcome limitations and better serve their communities.

Personnel shortages: Recognizing the need for a proficient and dedicated force, small towns grapple with the persistent challenge of recruiting and retaining qualified law enforcement officers. Addressing personnel shortages involves complex strategies, including comprehensive training programs that equip officers with essential skills and foster a commitment to ongoing professional development. Creative recruitment initiatives are critical in attracting genuinely dedicated individuals to community safety. In navigating the complexities of law enforcement management, small towns strive for comprehensive solutions beyond recruitment, focusing on cultivating a resilient and proficient department capable of meeting their unique challenges.

Technological gaps: Small-town police departments face challenges in keeping pace with the transformative advancements in law enforcement technology. Some regional- and state-level funding opportunities are tailored to assist these departments in upgrading equipment and embracing cutting-edge technology to enhance efficiency and crime prevention capabilities. Various funding options, such as those offered through equipment grant programs, provide avenues for modernization. These opportunities aim to bridge technological gaps, ensuring small-town law enforcement can leverage the latest tools and innovations to serve their communities better.

The role of targeted grant funding
Grant funding is a crucial catalyst for small-town police departments to address their unique challenges. By providing financial support, these grants empower agencies to bridge gaps, implement necessary improvements and elevate their communities’ overall law enforcement standards.

1. Investing in training and professional development: Targeted grant programs, such as the Edward Byrne Memorial Justice Assistance Grant (JAG) Program — Local Solicitation, focus on investing in training programs to enhance the skills and knowledge of officers. This ensures law enforcement is well equipped to handle emerging challenges, including violent crime reduction and mental health crises.

2. Enhancing law enforcement equipment: Grant programs such as the Homeland Security Grant Program (HSGP) and the Community Policing Development Program are designed to assist small-town police departments in upgrading their equipment for improved operational capabilities.

These initiatives aim to address equipment deficiencies, enhance efficiency, and empower law enforcement in crime prevention and investigation efforts.

3. Fostering community connections: Establishing trust and positive interactions with the community are crucial for successful policing. Dedicated state-level grant initiatives, such as the Public Safety and Community Violence Reduction Grant in Georgia and the RecoveryOhio Law Enforcement Fund in Ohio, empower small-town police departments to launch community outreach programs. These initiatives aim to enhance communication and collaboration between law enforcement and residents, exemplifying the numerous opportunities to strengthen the community and law enforcement partnership.

4. Recruitment and retention initiatives: Initiatives like the COPS Hiring Program play a pivotal role in addressing the complex recruitment and retention challenges faced by small-town police departments. Tailored to provide essential financial backing, these grants go beyond mere funding by offering support for competitive salaries, enticing training incentives and robust career development opportunities. In a landscape where attracting and retaining high-caliber officers is crucial, these initiatives become instrumental in fortifying the workforce of small-town police departments.
5/2/24, 3:44 PM Enhancing safety: Targeted grant funding for small-town police department needs https://www.police1.com/police-grants/enhancing-safety-targeted-grant-funding-for-small-town-police-department-needs 2/6 Appendix: Police Grants Lexipol Article Page 37 of 57 DRAFT Overcoming obstacles
The challenges faced by small-town police departments are distinct, requiring tailored solutions that transcend financial limitations and resource constraints. Grant funding, exemplified by programs such as COPS Grants, JAG, HSGP, TIPS and others, emerges as a vital lifeline for these agencies. It serves as a catalyst for overcoming financial hurdles, allowing small-town police departments to address personnel shortages, bridge technological gaps, and invest in critical training and equipment upgrades. By strategically recognizing and leveraging targeted grant programs, these departments fortify their workforce and elevate their overall capabilities, setting a higher standard for public safety in their small towns. Through sustained commitment to grant initiatives, small-town police departments can navigate challenges effectively, ensuring the resilience and effectiveness of law enforcement in the unique contexts of these smaller communities.

About the author
Adam Hursh is a seasoned fire service professional with 23 years of experience. He is currently the deputy fire chief at the Gilt Edge Volunteer Fire Department and a full-time lieutenant with the Piperton Fire Department, both in Southwest Tennessee. Adam holds a Master of Public Administration from Columbia Southern University and is recognized as a Chief Fire Officer by the Center for Public Safety Excellence (CPSE). He is also renowned for securing numerous local and federal grants for his departments and consulting with other fire and EMS agencies on grant submissions. 2022
Mitsubishi…
2022 Mitsubishi…
$26,998
Officer Safety Patrol Issues Police Grants Police Recruitment Police Technology Recruiting Retention Rural Law Enforcement Staffing Staffing Technology
5/2/24, 3:44 PM Enhancing safety: Targeted grant funding for small-town police department needs https://www.police1.com/police-grants/enhancing-safety-targeted-grant-funding-for-small-town-police-department-needs 3/6 Appendix: Police Grants Lexipol Article Page 38 of 57 DRAFT Appendix: PSTF Timeline
PSTF Timeline
February 2023 – Creation of Task Force and Seating of Members March 2023 – Administrative Actions/Purpose of Task Force.

April 2023 – Review Public Safety Statistics, Officer retention housing/relocation incentives.

July 2023 – None due to member vacations.

August 2023 – Tulare County Chief Charlie Norman presentation regarding Fire Public Safety strengths, weaknesses, opportunities, and plan.

September 2023 – Public Safety Data Presentation.

October 2023 – Review Funding Options.

November 2023 – Draft Report with Findings.

December 2023 – Holiday.

January – February 2024 – Finalize report, add additional meetings/speakers as needed to achieve report goal.

March – April 2024 – Report Writing.

May 2024 – Report to City Council.

R E A D T H E G U I D E
License Plate
Recognition Cameras
License plate readers play a critical role in the national crime and safety conversation. This is true especially as communities, businesses, and public safety institutions increasingly rely on technology to drive insights to generate leads and solve and prevent criminal activities.

Back
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1 5/2/24, 3:55 PM (1) New Messages!
https://www.flocksafety.com/resources/license-plate-reader-cameras-overview 1/14 Appendix: Information Regarding Flock Safety Page 40 of 57 DRAFT License plate recognition
LPRcameras can be placed
almost anywhere to capture detailed data about license
plates and vehicles used to commit crimes, enabling
quick and efficient action. In 2020, 93 percent of police departments in cities with populations of 1 million-plus employed LPR systems.

In one study, 97% of motor vehicle thieves were also
charged with other crimes. Motor vehicle thefts are
called a “keystone crime” by the Council on Criminal
Justice because they so often are used to facilitate the commission of other, more serious offenses. As crime
rates hover above pre-COVID levels in most major
cities, license plate recognition continues to be one of the most common tools requested by law enforcement.

Unlike reactive security systems, license plate
recognition LPRsystems provide proactive, datadriven, actionable evidence.

Here’s why license plate recognition matters:

The International Association of Chiefs of Police IACPVehicle Crimes Committee states that auto theft is often associated with arson, drug trafficking, controlled substance violations, kidnapping, financial fraud, burglary, robbery, and weapons violations.

In many cases, a license plate number is the number-one piece of evidence law enforcement can use to pursue an investigation. A license plate is objective, actionable, and discrete.

Alerting police when a stolen or known suspect vehicle enters a community can prevent further crime before it happens.

License plate recognition will continue to play a critical role in the national crime and safety conversation. This is 5/2/24, 3:55 PM (1) New Messages!
https://www.flocksafety.com/resources/license-plate-reader-cameras-overview 2/14 Appendix: Information Regarding Flock Safety Page 41 of 57 DRAFT true especially as communities, businesses, and public
safety institutions increasingly rely on technology to
drive insights to generate leads and solve and prevent
criminal activities.

Why License Plates Matter
According to the most recent FBI crime clearance data
available, less than 50% of violent crime gets solved.

Police are understaffed, have too many cases on their
desks, and lack actionable evidence — like a license
plate number. That’s why Flock Safety built a solution
that focuses on license plate recognition LPRand
Vehicle Fingerprint™ technology.

A license plate is often the number-one piece of
evidence that the authorities need to take action.

A license plate gives authorities a clear direction in their investigation. It’s also linked to the history of the vehicle, so if the vehicle or plates have been stolen, law
enforcement can act on that information.

Unlike historically-biased eyewitness testimony, a
license plate number eliminates the potential for bias or false identifications.

How License Plate Recognition
Cameras Enhance Security
5/2/24, 3:55 PM (1) New Messages!
https://www.flocksafety.com/resources/license-plate-reader-cameras-overview 3/14 Appendix: Information Regarding Flock Safety Page 42 of 57 DRAFT Instantly searchable data, including plate numbers or
missing/covered plates, as well as vehicle make, model, color, alterations, and other unique identifying information. With a standard camera, you have to go through hours of footage to find the captured crime.

Integration with local law enforcement to identify vehicles involved in crimes from retail theft to amber alerts. When the camera identifies a flagged license plate, the camera will notify the authorities automatically, with no action needed by the camera owner.

Actionable evidence to bring to the authorities. Providing objective evidence mitigates bias and gives law enforcement what they need to quickly and effectively investigate a crime. 24/7 protection. Even full-time security guards can’t monitor the entirety of a property. And if a crime does occur on their watch, actionable evidence is not always available to make an arrest.

The benefits of license plate recognition technology
extend to many individuals within a community, from law enforcement and business owners, to neighborhoods,
schools, and beyond.

Neighborhoods, Gated
Communities, and HOAs
5/2/24, 3:55 PM (1) New Messages!
https://www.flocksafety.com/resources/license-plate-reader-cameras-overview 4/14 Appendix: Information Regarding Flock Safety Page 43 of 57 DRAFT Homeowners associations charged with providing
security services for neighborhood spaces must review
and evaluate a wide array of options for securing their communities.

Communities often decide between traditional security
options such as gates, lighting, and security patrols.

Many residents already use personal security devices
like smart doorbells, cameras, alarm systems, and
motion sensor-activated outdoor lighting.

As a way to supplement these traditional security
measures, license plate recognition cameras can fill in any security gaps and bolster evidence in the event of a crime. They also minimize the risk to residents, security personnel, and neighborhood watch volunteers by
reducing the need for face-to-face confrontation and
providing 24/7 protection.

The Flock Safety Advantage for Neighborhood
Flock Safety’s camera systems are hassle-free. Cameras are leased, so your neighborhood always has the latest model.

Flock cameras are budget-friendly and run primarily on LTE and solar panels, ensuring no hidden costs. You don’t need to run electricity, wifi, or anything else to them.

Flock Safety cameras are discretely designed, so they don't compromise the neighborhood aesthetic.

Flock respects your privacy. The encrypted data collected is 100% owned by your HOA or community and is only kept for 30 days by default.

Learn more about how Flock Safety can help your
neighborhood work with law enforcement to reduce
5/2/24, 3:55 PM (1) New Messages!
https://www.flocksafety.com/resources/license-plate-reader-cameras-overview 5/14 Appendix: Information Regarding Flock Safety Page 44 of 57 DRAFT crime rates, protect home values, and give your
residents peace of mind.

Commercial Businesses
Retail theft is a growing issue for retailers of all sizes.

The National Retail Foundation found that organized
retail crime ORCrose by almost 20% from 2021 to
2022. Businesses may struggle to prevent thefts and
have limited ability to track down suspects after the fact, even with in-store video footage.

The same survey also showed that 88% of retailers note
that, in general, shoplifters exhibit “somewhat more” or “much more” aggressive and violent behavior compared
to the previous year.

Facing a growing threat of shoplifting, robbery, cyber
theft, and violent crimes, half of the survey respondents said they would add technology resources for their
security needs. A license plate recognition camera
allows a business to link a shoplifter or other suspect to a vehicle, making it more likely they can be identified and arrested.

Crimes also happen outside businesses, such as parking
lot smash-and-grabs, which LPR cameras can help
prevent and solve. If an unauthorized person enters the premises, LPR cameras can alert administrators to
prevent any unwanted confrontation.

The Flock Safety Advantage for Businesses
5/2/24, 3:55 PM (1) New Messages!
https://www.flocksafety.com/resources/license-plate-reader-cameras-overview 6/14 Appendix: Information Regarding Flock Safety Page 45 of 57 DRAFT Cameras run on solar power and LTE for easy installation almost anywhere on your property, with no additional utility bills or IT integration.

Place at-risk vehicles on a Custom Hot List to get automatic alerts when they drive by your cameras.

Easily search all of your footage based on time, location and detailed vehicle criteria.

Option to share evidence and alerts from your cameras with local law enforcement so they can act quickly if an incident occurs.

Learn more about how Flock Safety can help your
business reduce crime, improve customer experience,
and keep employees safe.

Apartment Complexes
If you’re managing apartments or other rental properties, resident safety is a top priority for retention and
reputation. Crime and a high rate of resident turnover
can be extremely costly.

License plate recognition cameras can
automatically notify the authorities of suspected
vehicles
5/2/24, 3:55 PM (1) New Messages!
https://www.flocksafety.com/resources/license-plate-reader-cameras-overview 7/14 Appendix: Information Regarding Flock Safety Page 46 of 57 DRAFT Implementing license plate recognition cameras can help prevent these issues and provide protection for your
residents, leading to a safe community and satisfied
residents.

Property managers have to juggle various
responsibilities with multiple units or properties. LPR cameras can help reduce the burden by automatically
alerting authorities when a crime occurs and producing
actionable evidence without the need to sift through
hours and hours of CCTV footage.

The Flock Safety Advantage for Property Managers
Flock takes care of hardware, permitting, installation, maintenance and software training for a single annual subscription price.

Flock cameras are solar-powered and run on LTE, which means they do not increase utility costs or rely on potentially unstable WiFi.

License plate reading cameras capture vehicle data day and night, and automatically alert law enforcement if a wanted vehicle passes by.

Learn more about how Flock Safety helps improve
resident safety, satisfaction, and retention while
reducing crime rates and protecting your investment.

Improvement Districts
Often, business and property owners will join an
improvement district in an effort to help maintain and
promote a safe and thriving community for businesses,
visitors, and residents. Reducing crime and increasing
safety are among the top priorities for such improvement 5/2/24, 3:55 PM (1) New Messages!
https://www.flocksafety.com/resources/license-plate-reader-cameras-overview 8/14 Appendix: Information Regarding Flock Safety Page 47 of 57 DRAFT districts, ultimately leading to higher property values, better business development opportunities, and happier
residents and customers.

License plate recognition technology can monitor the
area and reduce crime by creating a security presence.

LPR cameras run unattended 24 hours a day, 7 days a
week, handling high volumes of traffic and license
plates.

Additionally, LPR camera systems can be shared with
law enforcement, allowing them to take immediate action when an at-risk vehicle is detected.

The Flock Safety Advantage for Improvement Districts
Hardware, permitting, installation, maintenance and software are handled by Flock.

Flock Safety cameras run on solar power and LTE for easy installation almost anywhere with no additional utility bills.

Flock Safety data can be shared with law enforcement, providing footage that is searchable and easy to sift through.

Learn more about how Flock Safety helps Improvement
Districts by reducing crime.
5/2/24, 3:55 PM (1) New Messages!
https://www.flocksafety.com/resources/license-plate-reader-cameras-overview 9/14 Appendix: Information Regarding Flock Safety Page 48 of 57 DRAFT Success With Flock Safety
Flock Safety’s license plate recognition camera systems are helping create safer communities across the United
States. Flock is present in 47 states and thousands of
cities.

Police departments across the country are seeing
success using Flock Safety cameras, such as Gwinnett
Police, who in 2021 used Flock LPRs to recover 104
stolen vehicles that were worth a total of $1.47 million, locate 93 wanted persons, and assist in a 53%
decrease in commercial burglaries in one year.

Cobb County Police attribute a 100% homicide clearance
rate over 2 years in part to Flock LPR cameras.

Castle Rock, CO saw a 25% decrease in auto thefts in
2021 followed by a 15% decrease in 2022, for a total
of a 40% reduction in car theft after installing Flock
cameras.

Peoria Police Department reported that shooting incidents declined 28 percent, shooting victims declined 26
percent and shooting murders dropped 26 percent
from 2021 to 2022 after deploying Flock cameras.

Whether you’re a business owner, HOA board member,
property manager, law enforcement officer, or other
professional seeking to protect yourself and your
community, Flock Safety will help improve security and
lower crime rates.

License plate recognition cameras can work with
law enforcement databases
5/2/24, 3:55 PM (1) New Messages!
https://www.flocksafety.com/resources/license-plate-reader-cameras-overview 10/14 Appendix: Information Regarding Flock Safety Page 49 of 57 DRAFT 2 3
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42 A B C D E F G H I J
City of Exeter
Police Classifications Step A Step B Step C Step D Step E Chief of Police 10253 10,765 11,196 11,645 12,110
Lieutenant 7691 8,075 8,479 8,903 9,348
Sergeant 6069 6,372 6,691 7,026 7,376
Police Officer 4755 4,993 5,243 5,505 5,780
City of Woodlake
Step A Step B Step C Step D Step E
Chief of Police 10274 10788 11327
Police Lieutenant 8550 8978 9428
Police Sergeant 6166 6475 6798 7138 7495
Police Officer 4831 5073 5326 5593 5872
City of Farmerville
Step A Step B Step C Step D Step E Step F Step G Step H Step I Police Chief 11,426 11783.1 12151.28 12531.01 12922.6 13326.44 13742.89 14172.35 14615.24 Police Commander 8001 8251.03 8508.876 8774.778 9048.99 9331.771 9623.389 9924.12 10234.25 Police Sergeant 5970 6156.56 6348.955 6547.36 6751.965 6962.964 7180.556 7404.949 7636.353 Corporal 4679 4825.22 4976.007 5131.507 5291.867 5457.237 5627.776 5803.644 5985.008 Police Officer 4455 4594.22 4737.788 4885.844 5038.527 5195.981 5358.355 5525.804 5698.485 City of Lindsay
Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7
Police Chief 7,186 10,484
Police Lieutenant 7167.33 7525.7 7901.981 8297.08 8711.934 9147.531 9604.908 Police Sergeant 5354.27 5621.98 5903.083 6198.237 6508.149 6833.556 7175.234 Police Corporal 4849.87 5092.36 5346.982 5614.331 5895.047 6189.8 6499.29 Police Officer 4397.47 4617.34 4848.211 5090.621 5345.152 5612.41 5893.03 City of Tulare
Step A Step B Step C Step D Step E
Police Chief 13288.9 13953.3 14650.96 15383.5 16152.68
Police Captain 10251.1 10763.6 11301.78 11866.87 12460.22 Police Lieutenant 9277.86 9741.75 10228.84 10740.28 11277.3 Police Sergeant 7988.5 8387.93 8807.321 9247.687 9710.072 Police Corporal 6838.91 7180.86 7539.898 7916.893 8312.738 Police Officer 6189.62 6499.1 6824.056 7165.259 7523.522 Police Officer Trainee 4672.72 4909.51 5154.986 5412.735 5683.372 Appendix: Salary Survey Page 50 of 57 DRAFT
Appendix: Statistics of Surrounding Cities
City Population Average Household
Income
Percentage of
Population Below
Poverty Line
Crime Rate
Farmersville 10,324 $52,714 24.6% 51.42 per 1,000
residents
Woodlake 7,590 $44,719 24.5% 51.69 per 1,000
residents
Tulare 70,693 $65,933 17.5% 33.11 per 1,000
residents

Appendix: Photos

Appendix: Photos

Appendix: Photos

Appendix: Photos

Appendix: Photos

Appendix: Photos

Meeting Date: May 28, 2024
Wording for Agenda: Adoption of Resolution 2024-11, A
Resolution of the City Council of the City of Exeter granting a utility easement and right of way along portions of North Filbert Road to Southern California Edison Company, across and along certain real property related to the Yokohl Landing Development and authorizing the City Administrator to execute the agreement and any and all documents necessary to complete the easement transaction, subject to minor language modifications as determined necessary by the City Attorney.

Department Recommendation:

Staff recommends that the City Council adopt Resolution 2024-11 as presented.

Summary/Background:

As part of the approved Yokohl Landing development, Southern California Edison Company has requested a utility easement along certain portions of real property (Landscape and Lighting District Lots) along North Filbert Road for the purpose of conveying utility services to said development.

The locations of the real property are described as follows:

Various strips of land lying within outlot A and outlot B of Yokohl Landing, as per map recorded in volume 45, page 5 of maps, in the office of the County Recorder of said County, the easterly lines of said strips and described as follows:

Strip #1 (5.00 feet wide)
Commencing at the northeast corner of said outlot A; thence along the easterly line of said outlot A, south 40.82 feet to the true point of beginning; thence continuing along said easterly line, south 26.50 feet to a point of ending hereinafter referred to as point “A”.

Strip #2 (8.25 feet wide)
Beginning at said point “A”; thence along the easterly line of said outlot A, south 10.00 feet to a point of ending.

Strip #3 (8.25 feet wide)
City of Exeter
Agenda Item Transmittal
For action by:
__X_ City Council
Regular Session:
_ Consent Calendar
_X Regular Item
___ Public Hearing
Review:

City Administrator
(Initials Required)
______
Agenda Item Number: J.2.

Submitting Department: Public Works
Contact Name: Daymon Qualls, Public Works Director
Phone Number: (559)592-3318
Email: [email protected]
Commencing at the northerly terminus of that certain course in the easterly line of said outlot B, shown as “South 254.06 feet” on said map of Yokohl Landing, thence along said easterly line, sough 69.34 feet to the true point of beginning; thence continuing along said easterly line, south

10.00 feet to a point of ending.

The Grant of Easement Document is attached hereto as Exhibit “A”.

Fiscal Impact:

The execution of this utility easement agreement will have no fiscal impact on the City.

Prior Council/Board Actions:

None.

Attachments:
• Exhibit “A” - Southern California Edison Easement Agreement Document • Resolution No. 2024-11
Recommended motion to be made by Council/Board: I move to adopt Resolution 2024-11 as presented.

Exhibit "A"

RESOLUTION NO. 2024-11

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER GRANTING A

UTILITY EASEMENT AND RIGHT OF WAY ALONG PORTIONS OF NORTH FILBERT

ROAD TO SOUTHERN CALIFORNIA EDISON COMPANY, ACROSS AND ALONG

CERTAIN REAL PROPERTY RELATED TO THE YOKOHL LANDING

DEVELOPMENT, AND AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE

THE AGREEMENT AND ANY AND ALL DOCUMENTS NECESSARY TO COMPLETE

THE EASEMENT TRANSACTION, SUBJECT TO MINOR LANGUAGE

MODIFICATONS AS DETERMINED NECESSARY BY THE CITY ATTORNEY WHEREAS, as part of the approved Yokohl Landing development, Southern California Edison Company has requested a utility easement along certain portions of real property along North Filbert Road for the purpose of conveying utility services to said development; and WHEREAS, the locations of the real property are described as follows:

Various strips of land lying within outlot A and outlot B of Yokohl Landing, as per map recorded in volume 45, page 5 of maps, in the office of the County Recorder of said County, the easterly lines of said strips and described as follows:

Strip #1 (5.00 feet wide)
Commencing at the northeast corner of said outlot A; thence along the easterly line of said outlot A, south 40.82 feet to the true point of beginning; thence continuing along said easterly line, south

26.50 feet to a point of ending hereinafter referred to as point “A”.

Strip #2 (8.25 feet wide)
Beginning at said point “A”; thence along the easterly line of said outlot A, south 10.00 feet to a point of ending.

Strip #3 (8.25 feet wide)
Commencing at the northerly terminus of that certain course in the easterly line of said outlot B, shown as “South 254.06 feet” on said map of Yokohl Landing, thence along said easterly line, south

69.34 feet to the true point of beginning; thence continuing along said easterly line, south 10.00 feet to a point of ending; and
WHEREAS, the City of Exeter desires to grant the aforementioned easement and right of way to Southern California Edison Company for the purpose of conveying utility services to the Yokohl Landing development.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Exeter, State of California, hereby adopts Resolution No. 2024-11 granting a utility easement and right of way along portions of North Filbert Road to Southern California Edison Company, across and along certain real property related to the Yokohl Landing Development, and authorizing the City Administrator to execute the agreement and any and all documents necessary to complete the easement transaction, subject to minor language modifications as determined necessary by the City Attorney.

The foregoing resolution was adopted upon a motion of Council Member _______, and seconded by Council Member ________, and carried by the following vote at the City Council meeting held on May 28, 2024.

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________
Frankie Alves, Mayor
ATTEST:
_____________________
Francesca Quintana, City Clerk