Agenda packet, regular meeting — Exeter City Council, June 24, 2025 (part 2 of 2)

Existing Rates
Table A‐2
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Water Rate Analysis
January 2020
Existing Water Rates
Line
Monthly Base Rate
Charge per Unit, $
For each additional
unit, per month
Monthly Min
consumption, ccf
per unit
Volume Charge over
monthly min, $/ccf
1 Single Family Residential $24.26 15.0 $1.52
23 Commercial and Industrial businesses, Churches $24.26 15.0 $1.52 4 and fraternal organizations, per unit or office
56 Multi‐Family Residential, per unit, including trailer courts, $24.26 12.5 $1.527 parks, hotel or motel units made into permanent8 residences, if more than one unit/meter 9 10 Transient Motels or Hotels $24.26 $8.35 10.0 $1.52 Rates per City Staff email, 08/05/19.

Page 3 of 11 ends

Historical Billing Units
Table A‐3
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Water Rate Analysis
January 2020
Historical and Projected Number of Billing Units
Line Projected Number of Billing Units (1)
No. FY 18/19 FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 1 Total Units
2 A ASSESSMENT DISTRICT 15 15 15 15 15 15
3 B BUSINESS 185 190 191 192 193 194
4 C CHURCH 24 24 24 24 24 24
5 G GOVERNMENT BLDNG 1 1 1 1 11
6 H HOTELS 2 2 2 2 227 I INDUSTRIAL 30 30 30 30 30 30
8 L LANDSCAPE METERS 18 18 18 18 18 189 M LAUNDROMAT 3 3 3 3 33 10 R RESIDENTIAL 3,043 3,062 3,077 3,092 3,107 3,123
11 S SCHOOLS 14 14 14 14 14 14
12 W CAR WASH 3 3 3 3 33
13 Total Units 3,338 3,362 3,378 3,394 3,410 3,427
Notes:(1) FY 18/19 data is actual data from October 2018. FY 19/20 data is from July 2019. Source: City Staff email 8/26/19.

Subsequent year projected number of units is based on 0.5% per year growth.

Page 4 of 11 ends

Revenues
Table A‐4
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Water Rate Analysis
January 2020
Historical and Projected Water Revenues under Existing Rates Water Revenues Under Existing Rates (1) FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 1 Account Number2 105.316.001.000 WATER USE FEE $1,579,765 $1,587,663 $1,595,602 $1,603,580 $1,611,5983 105.316.002.000 WATER METER INSTALLATION 9,600 9,600 9,600 9,600 9,6004 105.316.003.000 OVERAGE/SHORTAGE WATER 00000 5 105.316.004.000 FEES (4) 45,000 45,000 45,000 45,000 45,000 6 105.316.005.000 INVESTMENT EARNINGS 17,600 17,600 17,600 17,600 17,6007 105.316.006.000 WATER CAPITAL $1.00 FEE (2) 8 105.316.007.000 WATER METER CAPITAL IMPROVEMENT (3)
9 105.316.010.000 MISCELLANEOUS REVENUE 2,700 2,700 2,700 2,700 2,700 10 Total Water Revenues $1,654,665 $1,662,563 $1,670,502 $1,678,480 $1,686,498 Note:
(1) Water Use Fee FY 19/20 is from FY 18/19 actuals and increased for 0.5% annual system growth. All other revenues from City's FY 19/20 budget. (2) Water Capital Fee revenues included in Water Use Fee Revenues per City staff, August 2019. (3) Water Meter Capital Improvement fee revenues not included in this analysis because they are reserved for development related capital improvements that are not included in this analysis.
(4) Represents a two‐year average of revenues. Revenues include late fees, turn on/turn off fees.

Line
No
Projected Revenues
EXETER WATER Rate Study Model FINAL A‐4 Revenues Copyright 2020 All rights reserved 3/24/2020

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Projected Expenses
Table A‐5
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Water Rate Analysis
January 2020
Projected Water Expenditures
Line Expense
No. 105 ‐ Water Fund Type FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 1 Account Number2 105.461.001.000 SALARIES ‐ REGULAR A 413,300 421,566 429,997 438,597 447,369 3 105.461.002.000 SALARIES ‐ TEMPORARY A 26,000 26,520 27,050 27,591 28,1434 105.461.003.000 SALARIES ‐ OVERTIME A 7,000 7,140 7,283 7,428 7,5775 105.461.004.000 DISABILITY INSURANCE A 000 0 06 105.461.005.000 RETIREMENT AND LIFE INSUR A 79,700 81,294 82,920 84,578 86,2707 105.461.006.000 SOCIAL SECURITY‐MEDICARE A 6,000 6,120 6,242 6,367 6,4958 105.461.007.000 UNEMPLOYMENT INSURANCE A 000 0 09 105.461.008.000 HEALTH INSURANCE A 76,800 78,336 79,903 81,501 83,131 10 105.461.009.000 WORKERS COMP (SELF INS) A 143,800 146,676 149,610 152,602 155,65411 105.461.011.000 OFFICE EXPENSE A 13,000 13,260 13,525 13,796 14,07212 105.461.012.000 SPECIAL DEPARTMENT EXPENSE A 300 306 312 318 32513 105.461.012.001 DISTRIBUTION SYSTEM REPAIR MATERIALS C 12,500 25,500 39,015 53,060 54,12214 105.461.012.002 WATER WELL REPAIR MATERIALS C 18,750 38,250 58,523 79,591 81,18215 105.461.012.003 METER REPAIR & REPLACEMENT MATERIALS C 7,500 15,300 23,409 31,836 32,47316 105.461.012.004 FIRE HYDRANTS A 000 0 0 17 105.461.012.005 PIPE MAINTENANCE C 2,500 5,100 7,803 10,612 10,824 18 105.461.012.006 TRENCH REPAIR C 000 0 0
19 105.461.013.000 OFFICE EQUIPMENT EXPENSE A 1,700 1,734 1,769 1,804 1,840 20 105.461.014.000 UNIFORMS A 3,200 3,264 3,329 3,396 3,46421 105.461.016.000 TELEPHONE A 11,000 11,220 11,444 11,673 11,90722 105.461.017.000 UTILITIES A 135,000 138,389 141,862 145,423 149,07323 105.461.018.000 RENTS AND LEASES A 00 0 0 24 105.461.019.000 MAINT BLDGS, STRUCT & GRNDS A 7,500 7,650 7,803 7,959 8,118 25 105.461.020.000 MAINT & OPERATION OF VEHICLE A 20,000 20,400 20,808 21,224 21,64926 105.461.021.000 PROFESSIONAL SERVICES A 30,000 30,600 31,212 31,836 32,47327 105.461.021.004 AUDIT A 7,000 7,140 7,283 7,428 7,57728 105.461.022.000 CONTRACTUAL SERVICES A 52,800 53,856 54,933 56,032 57,15229 105.461.023.000 INSURANCE, BONDS & RETIREMEN A 39,300 40,086 40,888 41,705 42,54030 105.461.024.000 MEMBERSHIPS AND DUES A 1,300 1,326 1,353 1,380 1,40731 105.461.025.000 TRAVEL CONFERENCES & MEETING A 800 816 832 849 86632 105.461.026.000 TRAINING A 600 612 624 637 649 EXETER WATER Rate Study Model FINAL A‐5 Expenses Copyright 2020 All rights reserved 3/24/2020

Page 6 of 11 ends

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Projected Expenses
Table A‐5
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Water Rate Analysis
January 2020
Projected Water Expenditures
Line Expense
No. 105 ‐ Water Fund Type FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 New Maintenance, Capital, and Replacement Expenditures: Prior to Adjustment for Phasing In These Item Line Expense
No. 105 ‐ Water Fund Type FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 56 105.461.012.001 DISTRIBUTION SYSTEM REPAIR MATERIALS C 50,000 51,000 52,020 53,060 54,122 57 105.461.012.002 WATER WELL REPAIR MATERIALS C 75,000 76,500 78,030 79,591 81,18258 105.461.012.003 METER REPAIR & REPLACEMENT MATERIALS C 30,000 30,600 31,212 31,836 32,47359 105.461.012.005 PIPE MAINTENANCE C 10,000 10,200 10,404 10,612 10,82460 105.461.012.006 TRENCH REPAIR C 000 0 0 61 105.461.071.000 UPGRADES E 000 0 062 105.461.071.003 WATER CAPITAL PROJECTS F 335,000 341,700 348,534 355,505 362,615 63 105.461.073.000 WATER CAPITAL PROJECT F 000 0 0
64 105.461.074.000 EQUIPMENT D 00 0 0
65 105.461.074.001 CAPITAL PROJECT ENGINEERING F 000 0 0 66 SMART METER PROJECT E 00 0 0
67 WATER RETENTION E 00 0 068 VEHICLE REPLACEMENT RESERVES E 00 0 069 TRANSFERS OUT E 00 0 070 DEPRECIATION E 00 0 071 VEHICLE, EQUIPMENT AND TOOLS REPLACEMENT D 33,900 34,578 35,270 35,975 36,694 72 VEHICLE, EQUIPMENT AND TOOLS MAINTENANCE C 14,000 14,280 14,566 14,857 15,15473 WATER WELL REPLACEMENT D 199,800 203,796 207,872 212,029 216,27074 WATER WELL MAINTENANCE C 84,000 85,680 87,394 89,141 90,92475 WATER DISTRIBUTION REPLACEMENT D 443,200 452,064 461,105 470,327 479,73476 WATER DISTRIBUTION MAINTENANCE C 128,200 130,764 133,379 136,047 138,768 EXETER WATER Rate Study Model FINAL A‐5 Expenses Copyright 2020 All rights reserved 3/24/2020

Page 8 of 11 ends

Operating Statement
Table A‐6
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Water Rate Analysis
January 2020
Projected Water Fund Operating Statement
Projected
FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Notes
1 WATER FUND SOURCES of FUNDS
2 Beginning of Year Balance ($36,474) $501,110 $543,235 $554,240 $422,352 134 Water Rate Revenues5 Charges for Services under 2019 Rates $1,579,765 $1,587,663 $1,595,602 $1,603,580 $1,611,598 67 Revenues from Rate Increases 2
8 Fiscal % of Water Months9 Year Service Revenue of Revenue 1011 FY 19/20 14.5% 6 114,530 230,210 231,360 232,520 233,68012 FY 20/21 14.5% 6 131,800 264,910 266,230 267,570 13 FY 21/22 14.5% 6 151,660 304,840 306,36014 FY 22/23 14.5% 6 174,520 350,790 15 FY 23/24 14.5% 6 200,820
16 Total Revenues from Rate Increases $114,530 $362,010 $647,930 $978,110 $1,359,220 1718 Other Income19 Water Meter Installation $9,600 $9,600 $9,600 $9,600 $9,600 20 Fees 45,000 45,000 45,000 45,000 45,00021 Investment Earnings 17,600 17,600 17,600 17,600 17,600 22 Water Capital $1 Fee 0 0 0 0 0 3
23 Water Meter Capital Improvement 0 0 0 0 04
24 Miscellaneous Revenue 2,700 2,700 2,700 2,700 2,700
25 Total Other Income $74,900 $74,900 $74,900 $74,900 $74,9002627 Total Revenues $1,769,195 $2,024,573 $2,318,432 $2,656,590 $3,045,7182829 Release of Restricted Reserves from Refinancing $437,910 5 3031 Total Sources of Funds $2,170,631 $2,525,683 $2,861,666 $3,210,830 $3,468,06932 Line
No
EXETER WATER Rate Study Model FINAL A‐6 OS Copyright 2020 All rights reserved 3/24/2020

Page 9 of 11 ends

Operating Statement
Table A‐6
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Water Rate Analysis
January 2020
Projected Water Fund Operating Statement
Projected
FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Notes
Line
No
33 WATER FUND USES of FUNDS34 Existing O&M A $1,076,800 $1,099,025 $1,121,711 $1,144,868 $1,168,508 6 35 Debt Service B 494,921 494,921 494,921 494,921 494,921 636 Future Maintenance Expenses C 97,800 199,512 305,253 415,145 423,447 6 37 Future Replacement Expenses D 0 103,566 211,274 466,916 732,698 638 Capital F 0 85,425 174,267 266,629 362,615 639 Total Uses of Funds $1,669,521 $1,982,448 $2,307,426 $2,788,478 $3,182,189 4041 End of Year Balance, Water Fund $501,110 $543,235 $554,240 $422,352 $285,880 Notes:(1) FY 19/20 beginning balance from City's Audited FY 18/19 Financial Statements, page 18, and represent unrestricted reserves (2) Rate increases were adopted by the Exeter City Council on December 10, 2019 (3) Water Capital Fee is included in Charges for Services Under Existing Rates per City Staff, August 2019.(4) Water Meter Capital Improvement Fee revenues are restricted for development relaated capital and are not included in this analysis.
(5) The City is refinancing its water debt, and the refinance will allow the release of $437,910 in restricted reserves.(6) See Table A‐5 for more detail.

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Proposed Water Rates
Table A‐7
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Water Rate Analysis
January 2020
Proposed Water Rates
Line Proposed
No Current FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Notes 1 Monthly Base Rate
2 Single Family Residential3 Monthly Base Rate, $/month $24.26 $27.78 $31.81 $36.42 $41.70 $47.744 Consumption Included in Monthly Base Rate, ccf/month 15.0 15.0 15.0 15.0 15.0 15.05 Volume Charge, $/ccf for Consumption > Included in Base Rate $1.52 $1.74 $1.99 $2.28 $2.61 $2.99 67 Commercial and Industrial businesses, Churches
8 and fraternal organizations, per unit or office9 Monthly Base Rate, $/month $24.26 $27.78 $31.81 $36.42 $41.70 $47.74 10 Consumption Included in Monthly Base Rate, ccf/month 15.0 15.0 15.0 15.0 15.0 15.0 11 Volume Charge, $/ccf for Consumption > Included in Base Rate $1.52 $1.74 $1.99 $2.28 $2.61 $2.99 1213 Multi‐Family Residential, per unit, including trailer courts, 14 parks, hotel or motel units made into permanent15 residences, if more than one unit/meter16 Monthly Base Rate, $/month $24.26 $27.78 $31.81 $36.42 $41.70 $47.7417 Consumption Included in Monthly Base Rate, ccf/month 12.5 12.5 12.5 12.5 12.5 12.5 18 Volume Charge, $/ccf for Consumption > Included in Base Rate $1.52 $1.74 $1.99 $2.28 $2.61 $2.99 1920 Transient Motels or Hotels21 Monthly Base Rate, $/month $24.26 $27.78 $31.81 $36.42 $41.70 $47.74 22 Consumption Included in Monthly Base Rate, ccf/month 10.0 10.0 10.0 10.0 10.0 10.0 23 Volume Charge, $/ccf for Consumption > Included in Base Rate $1.52 $1.74 $1.99 $2.28 $2.61 $2.99 EXETER WATER Rate Study Model FINAL A‐7 PropRates Copyright 2020 All rights reserved 3/24/2020

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City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Sewer Rate Analysis
January 2020
Table B‐1 General Assumptions and Parameters
Table B‐2 Existing RatesTable B‐3 Historical and Projected Sewer Revenues under Existing Rates Table B‐4 Projected ExpendituresTable B‐5 Projected Sewer Fund Operating Statement Table B‐6 Proposed Sewer Rates
Disclaimer: Regarding any work product delivered in electronic format, FG Solutions is not liable for any changes made to the work product by owner or third parties; nordoes FG Solutions warrant any third party use of this work product. Any changes made to this electronic Final Work Product after delivery to the Client on March 24, 2020, are the sole responsibility of the Client. Electronic format is defined as any spreadsheet, word document, pdf document, or presentation delivered to the client via email or other form of electronic delivery.

Copyright 2020 All Rights Reserved
Assumptions
Table B‐1
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Sewer Rate Analysis
January 2020
General Assumptions and Parameters
General Assumptions and Parameters
1 Round ‐123 General Inflation 2.0%45 Salaries and Wages Escalation 2.0%67 CIP Escalation 2.0%89 Growth Rate 1.0% Notes:
(1) Inflation Rates Source: City Staff, phone call 8/19/19 Line
No
EXETER WASTEWATER Rate Study Model FINAL B‐1 Assumpt Copyright 2020 All Rights Reserved 3/24/2020

Page 2 of 9 ends

Existing Rates
Table B‐2
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Sewer Rate Analysis
January 2020
Existing Rates
Monthly Base Rate Usage Charge
Line Charge per Unit per 100 cf over 1500 cf
1 Single Family Residential $22.182 Water consumption over 1500 cf $1.52 34 Multi‐Unit Residential $22.185 Water consumption over 1500 cf $1.5267 Commercial (1) $22.18 $2.218 Notes:
(1) For commercial accounts with consumption over 1500cf, bills are based off of January water consumption.

For example, if a commercial customer's winter consumption is 3,511 cf; (3511/100*2.218 = $77.874)The customer is charged $77.87 monthly, for the next 12 months.

Source: City staff phone call and email, 8/23/19.

Page 3 of 9 ends

Revenues
Table B‐3
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Sewer Rate Analysis
January 2020
Historical and Projected Sewer Revenues under Existing Rates Sewer Revenues Under 2019 Rates FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 1 Account Number
2 107.318.001.000 SEWER FEES AND LEASES $1,089,200 $1,100,092 $1,111,093 $1,122,204 $1,133,426 3 107.318.002.000 SEWER CONNECTION FEES 000004 107.318.003.000 SEWER CAPITAL IMPROVEMENT 000005 107.318.005.000 INVESTMENT EARNINGS 3,400 3,400 3,400 3,400 3,400 6 107.318.006.000 OTHER REVENUE 500 500 500 500 500
7 Total Sewer Revenues Under 2019 Rates $1,093,100 $1,103,992 $1,114,993 $1,126,104 $1,137,326 Notes:(1) Data source: City Staff email, 8/5/19.

Sewer Capital Improvement revenues are connection fees and were removed from this analysis. These revenues are restricted and will be used for developmen related capital expenditues which are not included in this analysis.

Line
No
Projected Revenues
EXETER WASTEWATER Rate Study Model FINAL B‐3 Revenues Copyright 2020 All rights reserved 3/24/2020

Page 4 of 9 ends

Projected Expenses
Table B‐4
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Sewer Rate Analysis
January 2020
Projected Expenditures
Line Expense Projected
No. 107 ‐ Sewer Fund Type FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 1 Account Number
2 107.441.001.000 SALARIES ‐ REGULAR A 290,500 296,310 302,236 308,281 314,447 3 107.441.002.000 SALARIES ‐ TEMPORARY A 6,000 6,120 6,242 6,367 6,495 4 107.441.003.000 SALARIES ‐ OVERTIME A 0 0 0005 107.441.004.000 DISABILITY INSURANCE A 0 0 0006 107.441.005.000 RETIREMENT AND LIFE INSUR A 58,600 59,772 60,967 62,187 63,431 7 107.441.006.000 SOCIAL SECURITY‐MEDICARE A 4,200 4,284 4,370 4,457 4,546 8 107.441.007.000 UNEMPLOYMENT INSURANCE A 0 0 0009 107.441.008.000 HEALTH INSURANCE A 50,300 51,306 52,332 53,379 54,446 10 107.441.009.000 WORKERS COMP (SELF INS) A 94,400 96,288 98,214 100,178 102,18211 107.441.011.000 OFFICE EXPENSE A 9,200 9,384 9,572 9,763 9,958 12 107.441.012.000 SPECIAL DEPARTMENT EXPENSE A 0 0 00013 107.441.012.001 MAIN PLANT C 21,625 44,115 67,496 91,794 93,630 14 107.441.012.002 LIFT STATIONS C 3,775 7,701 11,783 16,024 16,345 15 107.441.012.003 TOOLS C 0 0 00016 107.441.012.004 STORM DRAIN PUMPS A 0 0 00017 107.441.012.005 PIPE MAINTENANCE C 1,300 2,652 4,058 5,518 5,62918 107.441.012.006 TRENCH REPAIR A 0 0 00019 107.441.013.000 OFFICE EQUIPMENT EXPENSE A 1,500 1,530 1,561 1,592 1,62420 107.441.014.000 UNIFORMS A 2,300 2,346 2,393 2,441 2,49021 107.441.016.000 TELEPHONE A 3,300 3,366 3,433 3,502 3,57222 107.441.017.000 UTILITIES A 92,000 94,778 97,641 100,589 103,627 23 107.441.018.000 RENTS AND LEASES A 0 0 000
24 107.441.019.000 MAINT BLDGS,STRUCT & GRNDS A 20,000 20,400 20,808 21,224 21,649 25 107.441.020.000 MAINT & OPERATION OF VEHICLE A 21,400 21,828 22,265 22,710 23,16426 107.441.021.000 PROFESSIONAL & SPECIALIZED A 20,000 20,400 20,808 21,224 21,64927 107.441.021.004 AUDIT A 5,700 5,814 5,930 6,049 6,170 28 107.441.022.000 CONTRACTUAL SERVICES A 46,000 46,920 47,858 48,816 49,792 29 107.441.023.000 INSURANCE, BONDS & RETIREMNT A 26,500 27,030 27,571 28,122 28,684 EXETER WASTEWATER Rate Study Model FINAL/B‐4 Expenses Copyright 2020 All rights reserved 3/24/2020

Page 5 of 9 ends

Projected Expenses
Table B‐4
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Sewer Rate Analysis
January 2020
Projected Expenditures
Line Expense Projected
No. 107 ‐ Sewer Fund Type FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 30 107.441.024.000 MEMBERSHIPS AND DUES A 800 816 832 849 866 31 107.441.025.000 TRAVEL CONFERENCES & MEETING A 900 918 936 955 97432 107.441.026.000 TRAINING A 200 204 208 212 21633 107.441.033.000 PERSONNEL EXPENSE A 600 612 624 637 64934 107.441.060.000 BAD DEBT A 0 0 000 35 107.441.071.000 UPGRADES A 0 0 00036 107.441.071.001 USDA LOAN PAYMENT B 118,083 118,083 118,083 118,083 118,083 37 107.441.071.002 ENGINEERING A 0 0 000
38 107.441.071.003 CONSTRUCTION D 0 0 00039 107.441.072.000 SOFTWARE A 0 0 00040 107.441.073.001 LAND A 0 0 00041 107.441.074.000 EQUIPMENT A 0 0 00042 107.441.074.001 SEWER EMERGENCY REPAIRS A 0 0 00043 107.441.075.000 TRANSFER TO SEWER RETENTION A 0 0 00044 107.441.075.001 TRANSFER TO VEHICLE RESERVE A 0 0 00045 107.441.076.000 OTHER USE OF FUNDS A 0 0 00046 107.441.077.000 DEPRECIATION A 0 0 00047 107.441.078.000 INTEREST EXPENSE B 112,967 112,967 112,967 112,967 112,967 4849 Vehicle/Equipment/Tools Maintenance C 3,360 6,853 10,486 14,261 14,546 50 Vehicle/Equipment/Tools Replacement D 0 6,213 12,675 28,012 43,958 51 WWTP Equipment Maintenance C 16,688 34,043 52,085 70,836 72,252 52 WWTP Equipment Replacement D 0 11,291 23,034 50,906 79,883 53 WW Collections Maintenance C 24,081 49,126 75,162 102,221 104,265 54 WW Collections Replacement D 0 30,271 61,753 136,474 214,159 55 WW CIP F 0 153,000 312,120 477,544 649,459
56 TOTAL 1,056,278 1,346,742 1,648,503 2,028,174 2,345,807 Notes:(1) Data Source: City Staff email, 8/16/19.

Page 6 of 9 ends

Operating Statement
Table B‐5
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Sewer Rate Analysis
January 2020
Projected Sewer Fund Operating Statement
FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Notes
1 SEWER FUND SOURCES of FUNDS
2 Beginning of Year Balance ($429,632) ($297,505) ($234,636) ($211,013) ($255,516) 1 34 Sewerr Rate Revenues
5 Charges for Services under 2019 Rates $1,089,200 $1,100,092 $1,111,093 $1,122,204 $1,133,42667 Revenues from Rate Increases 2 8 Fiscal % of Sewer Months
9 Year Service Revenue of Revenue
10 FY 19/20 17.5% 6 95,305 192,516 194,441 196,386 198,350 11 FY 20/21 17.5% 6 113,103 228,468 230,753 233,061
12 FY 21/22 17.5% 6 134,225 271,135 273,84613 FY 22/23 17.5% 6 159,292 321,770 14 FY 23/24 17.5% 6 189,04015 Total Revenues from Rate Increases $95,305 $305,619 $557,134 $857,566 $1,216,067 1617 Other Income18 Sewer Connection Fees 0 0 0 0 03
19 Sewer Capital Improvement 0 0 0 0 0320 Investment Earnings 3,400 3,400 3,400 3,400 3,40021 Other Revenues 500 500 500 500 500 22 Total Other Income $3,900 $3,900 $3,900 $3,900 $3,9002324 Total Revenues $1,188,405 $1,409,611 $1,672,127 $1,983,670 $2,353,393 2526 Total Sources of Funds $758,773 $1,112,106 $1,437,491 $1,772,657 $2,097,877 2728 SEWER FUND USES of FUNDS
29 Existing O&M $754,400 $770,426 $786,802 $803,534 $820,630 4 30 Debt Service 231,050 231,050 231,050 231,050 231,050 431 Future Maintenance Expenses 70,828 144,490 221,069 300,654 306,667 4 32 Future Replacement Expenses 0 47,776 97,463 215,392 338,000 4 33 Capital 0 153,000 312,120 477,544 649,459 434 Total Uses of Funds $1,056,278 $1,346,742 $1,648,503 $2,028,174 $2,345,807 3536 End of Year Balance, Sewer Fund ($297,505) ($234,636) ($211,013) ($255,516) ($247,930) 5 Line
No
EXETER WASTEWATER Rate Study Model FINAL/B‐5 OS Copyright 2020 All rights reserved 3/24/2020

Page 7 of 9 ends

Operating Statement
Table B‐5
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Sewer Rate Analysis
January 2020
Projected Sewer Fund Operating Statement
FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24 Notes
Line
No
Notes:
(1) FY 19/20 beginning balance from City's Audited FY 18/19 Financial Statements, page 18, and represent unrestricted reserves. (2) Rate increases were adopted by the Exeter City Council on December 10, 2019(3) Connection Fees and Capital Improvement Fee revenues are restricted for development related capital and are not included in this analysis.
(4) See Table A‐5 for more detail.
(5) A negative fund balance is shown. The City anticipates to use some of the funds noted for future replacement and capital to bring the Sewer Fund balance above $0.

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Proposed Rates
Table B‐6
City of Exeter, CA
Water and Sewer Rate Analysis and Implementation
Final Sewer Rate Analysis
January 2020
Proposed Sewer Rates
Proposed
Current FY 19/20 FY 20/21 FY 21/22 FY 22/23 FY 23/24
1 Monthly Base Rate
2 Single Family Residential3 Monthly Base Rate, $/month $22.18 $26.06 $30.62 $35.98 $42.28 $49.68 4 Consumption Included in Monthly Base Rate, ccf/month 15.0 15.0 15.0 15.0 15.0 15.0 5 Volume Charge, $/ccf for Consumption > Included in Base Rate $1.52 $1.79 $2.10 $2.47 $2.90 $3.40 67 Commercial and Industrial businesses, Churches
8 and fraternal organizations, per unit or office
9 Monthly Base Rate, $/month $22.18 $26.06 $30.62 $35.98 $42.28 $49.68 10 Consumption Included in Monthly Base Rate, ccf/month 0.0 0.0 0.0 0.0 0.0 0.0 11 Volume Charge, $/ccf for Consumption > Included in Base Rate $2.218 $2.61 $3.06 $3.60 $4.23 $4.97 1213 Multi‐Family Residential, per unit, including trailer courts, 14 parks, hotel or motel units made into permanent
15 residences, if more than one unit/meter16 Monthly Base Rate, $/month $22.18 $26.06 $30.62 $35.98 $42.28 $49.6817 Consumption Included in Monthly Base Rate, ccf/month 15.0 15.0 15.0 15.0 15.0 15.018 Volume Charge, $/ccf for Consumption > Included in Base Rate $1.52 $1.79 $2.10 $2.47 $2.90 $3.40 Line
No
EXETER WASTEWATER Rate Study Model FINAL/B‐6 RateSchedule Copyright 2020 All rights reserved 3/24/2020

Page 9 of 9 ends

Agenda Item Staff Report
Meeting Date:

June 24, 2025
Wording for Agenda:

Consider Authorization of the purchase of a Type 1 Fire Engine from Emergency Vehicle Group in the amount of $1,256,583.65.

Submitting Department:

City Administrator
Contact Name:

Jason Ridenour, City Administrator
Staff recommend that the City Council authorize the purchase of a Type 1 Fire Engine from Emergency Vehicle Group through the Sourcewell Contract in the amount of $1,256,583.65, authorize $456,583.65 from the Fire Engine account in the Measure P Fund and $800,000 from housing fund, and authorize the City Administrator to sign all necessary documents.

The City is in need of a new Type 1 Fire Engine for the operation of the Fire Department as well to be in compliance with the Mutual Release and Compromise Agreement entered into on July 26, 2016, between the City of Exeter and the County of Tulare. The agreement states in section 2 (d) that the City shall within three years of the date of the agreement use its best efforts to acquire a replacement Fire Engine for Engine 11, which meets County specifications with the concurrence of the City. Engine 11 was purchased in 2001, has exceeded its useful life expectancy and in need of replacement to continue to ensure that the Fire Department has a reliable Type 1 Fire Engine to serve the community.

The City of Exeter and County of Tulare entered into an Agreement Concerning Fire Protection Services in 1984, entered into a new Cooperative Fire Protection Agreement in 2007 and in 2021. The current Cooperative Fire Protection Agreement term ends on June 30, 2026. The agreement stipulates that the City shall provide two pieces of Fire Apparatus at the City’s Fire Station for use by the County of Tulare. On July 26, 2016, the City of Exeter and the County of Tulare entered into a Mutual Release and Compromise Agreement regarding fire protection For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
______
Agenda Item Number: J.9.

Department Recommendation:

Summary:

Background:

J.R.
services. Section 2 (d) of the agreement states that the City shall within three years of the date of the agreement use its best efforts to acquire a replacement Fire Engine for Engine 11, which meets County specifications with the concurrence of the City.

The current Type 1 Fire Engine (Engine 11) in operation was purchased in 2001 and has exceeded its useful life and is need of replacement. The apparatus lacks modern features such as air conditioning and adequate space for personal protective equipment. The County of Tulare requested a quote from Emergency Vehicle Group for a Type 1 Engine with the specifications required for the City’s fire protection needs. The specifications provide that the fire engine is in line with the County’s other Type 1 Engines in their fleet to ensure that Fire Department personnel that are assigned to the City of Exeter are familiar with the apparatus to increase operational efficiency during emergency situations.

The Fire Apparatus being requested is a Spartan Emergency Response Type 1 Engine from Emergency Vehicle Group offered through the State approved Sourcewell purchasing contract.

Sourcewell is a government agency that streamlines purchasing for government, education, and non-profit entities through cooperative purchasing contracts. The contracts are awarded to vendors through a competitive bidding process, offering participating agencies access to prevetted suppliers and discounted pricing that streamlines the procurement process. The cost of the Type 1 Fire Engine is $1,256,583.65, which includes a $109,787 discount for prepayment and a Sourcewell discount of $76,501. The apparatus contract includes a five-year bumper to bumper warrantee. The current pricing is good through the first week of July 2025, with an estimated build time of two years. After the Fire Engine is delivered, it will need to be upfit with all the equipment required for operation. The County of Tulare can provide this service. The estimated cost to upfit the vehicle with required equipment is $126,325.20. Staff will provide an updated proposal when the fire engine is nearing completion for the City Council’s consideration.

Staff recommend that Engine 11 be maintained as a reserve apparatus, in the event the City’s fire engine becomes non-operational for any reason. The current Cooperative Fire Protection Agreement states that in the event a City fire apparatus becomes non-operational that the County of Tulare will provide a reserve apparatus for up to 60 days at no cost with the County charging the City the current OES Fire Apparatus Rate after the initial 60-day period. Having a reserve apparatus will assist in the City not incurring additional costs if a Fire Engine becomes non-operational and needs to be repaired.

This piece of equipment will affect the fiscal position of the City:
• By paying in full at the time of ordering the City saves $109,787. • The City has set aside $100,000 per year in Measure P in anticipation of purchasing this piece of equipment. Currently, $500,000 is available in that fund. Over the past few years, the City has received payoffs for loans made over 20 years ago in the RDA general Fiscal Impact:
fund which is dissolved now. These funds are available for the purchase of the Fire Engine. There are over $800,000 in this fund from these loan payoffs. • There are no detrimental effects to the budget as there are funds ready to pay for the engine.

The City Council authorized entering into a Mutual Release and Compromise Agreement in 2016 and entered into a five-year Cooperative Fire Protection Agreement with County of Tulare in 2021.
• Quote for Spartan Emergency Response Type 1 Engine
• Cooperative Fire Protection Agreement Between County of Tulare and City of Exeter • Mutual Release and Compromise Agreement
I move to authorize the purchase of Spartan Emergency Response Type 1 Fire Engine from Emergency Vehicle Group in the amount of $1,256,583.65 and authorize the City Administrator to sign all necessary documents to complete the transaction.

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

Emergency Vehicle Group, Inc.
2883 E. Coronado St. | Anaheim, CA 92806
Vendor Contract #113021-RVG-4
May 10, 2025
Mr. Adam Ennis
City of Exeter
Member # 180825
100 North C Street
Exeter, CA 93221
Dear Mr. Ennis,
We are pleased to offer you a Spartan Emergency Response fire apparatus consisting of one (1) Type 1 Engine through the Sourcewell contract #113021-RVG-4 based on the provided specifications and drawings.

Qty Each Total
Category ERV-007 – Type I Engine
MSRP 1 $1,341,684.00
Sourcewell Discount ($76,501.00)
Discount Percentage 5.70%
Sourcewell Price $1,155,396.00 $1,155,396.00
100% Prepayment Discount (with Bond)
Total Purchase Price $1,256,583.65
We look forward to providing your agency with industry-leading emergency vehicles. Our legacy of expertise means we build your apparatus from the ground up on a foundation ready to handle your specific response equipment and route needs. We put first responders first.

Sincerely,
Travis Grinstead
President & CEO
($109,787.00)
Sales Tax (8.75%) $101,097.15
Doc Fee $80.00
Tire Fee $10.50

Agenda Item Staff Report
Meeting Date:

June 24, 2025
Wording for Agenda:

Consider Authorization of an increase to the Police Department and Administration Building remodel project contingency in the amount of $212,000 for a total contingency of $359,000.

Submitting Department:

Administration
Contact Name:

Jason Ridenour, City Administrator
Staff recommend that the City Council authorize an increase to the Police Department and Administration Building remodel project contingency in the amount of $212,000 for a total contingency of $359,000.

The Police Department and Administration Building remodel project is currently underway. The project includes making needed repairs to the facility as well as necessary improvements including ADA improvements to meet building code requirements. Through the process of remodeling the facility several items have arisen, resulting in the need for additional work to be performed to complete the project. The items include unforeseen circumstances due to the age of the building, design changes due to improvements not being included in the original project scope, and design changes resulting from improvements not originally considered. The majority of the additional work or change orders required to complete the project are a result of unforeseen circumstances and design changes due to items not being included in the original project scope of work. The current change orders have exhausted the approved contingency budget of $147,000. The project requires additional funding to be completed to serve the Police and Administration Departments. The current estimate of additional funding required is $212,000.

For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
______
Agenda Item Number: J.10.

Department Recommendation:

Summary:

J.R.

After decades of deferred maintenance due to budgetary constraints and insufficient fund balances, the City is repairing and remodeling the existing Police Department and Administration Building. This building houses the entire operation of the Police and Administration Departments. Over the decades the building has deteriorated, the exterior siding and trim, air conditioning system and interior finishes. The building was also not in compliance with current Americans with Disability Act (ADA) requirements.

On May 24, 2022, the City Council awarded the design contract for the Police/Administration building renovation project to EBM Design Group in the amount of $35,000. The City Council authorized an increase of $11,000 to the design contract to account for additional design work, including civil engineering, plumbing, and electrical to complete the design and bid documents for the building renovations.

At its meeting on October 22, 2024, the City Council awarded the construction phase of the Police/Administration renovation project to Sierra Range Construction in the amount of $1,470,000 with a contingency amount of $147,000 (10%). Staff provided an update on the progress of the project to the City Council at the April 8, 2025, Council meeting. The update included a summary of required change orders that had been needed totaling $114,506.55, equating to 77.9% of the total contingency budget. Since the last update the project has continued to move forward and encountered several items that need to be addressed to complete the project. The items fall into three categories including unforeseen circumstances due to the age of the building, design changes due to improvements not being included in the original project scope, and design changes resulting from improvements not originally considered. The majority of the additional work or change orders required to complete the project are a result of unforeseen circumstances and design changes due to items not being included in the original project scope of work. Staff and the City Engineer have been working with the contractor to develop a holistic list of improvements that will need to be completed to finalize the project, that were not included in the original scope of work of the project contract.

The estimated cost of these changes to the contract is $212,000. The project is currently estimated to be completed in August of this year. Below is a current list of the items needing to be addressed that were not included in the scope of the construction contract. - New beam and footing due to removal of load bearing wall. - Demolition of old HVAC system
- Roof repair
- Raising the balcony floor height
- Extending access ramp to be ADA compliant
- Replacement of restroom sink
- New roof drain
- Rerouting of electrical conduit that was in the soffit - EV Charger wiring and conduit
- Insulation for exterior walls
Background:
- Construction of a drywell
- Rerouting of generator conduit
- Door frame repair
- Additional downspouts to account for proper drainage
- Open area lights
- New Door near PD entrance
- Prep floor and fill old floor electrical outlets for epoxy - T-bar ceiling repair throughout building
- Drywall repair throughout building
- Fur out back wall using a 2x6 internal wall 16 on center with runway for conduit and access door to conduit street L access plate, also install runway for Minisplit high- and low-pressure lines, Evap conduit, Evap head power.
- Hard ceiling ID23 with a top sheet to access network cabling and electrical include wiring for lights.
- Install mini split 2 ton 24000 btu air conditioner for computer network room. - Remove sheetrock in mechanical room for access and remove all floor mounted electrical.
- Remove all the existing old network and phones systems. - Remove the old existing split system and air handler in the mechanical room. - Install service window in lobby, this is a sheer wall will have to be striped install Jack and King stud’s header to fit existing city window.
- Replace areas of missing insulation above the T-bar ceiling. - Install insulation and sheetrock on the west wall in the mechanical room. - Remove existing sheetrock and relocate and abandon electrical on east wall mechanical room.
- Install new insulation and sheetrock in mechanical room - Install vent in the computer room T-bar ceiling to vent out heat. - Track and label all three breaker panels for as builds.

Funding in the amount of $212,000 will be reallocated from salary savings within the Police Department’s current fiscal year budget to support this project. • May 24, 2022 – Authorized a sole-source agreement with EBM Design Group for the preparation of construction drawings and specifications for the project. • January 24, 2023 – Reviewed initial design renderings for the project. • June 13, 2023 – Approved change orders to the EBM Design Group contract. • September 24, 2024 – Approved a CEQA exemption for the project.

Fiscal Impact:

Prior City Council Actions:
• October 22, 2024 – Awarded the construction contract for the project to Sierra Range Construction.
• April 8, 2025 – three-month update on the project presented to the City Council. • 5/24/22 Staff Report authorization of agreement with EBM Design Group • 6/13/23 Staff Report approval of change orders to EBM Design Group contract • 10/22/24 Staff Report award Police Department/Administration building contract to Sierra Range Construction
• 4/8/25 Staff Report 3-month update on Police Department/Administration building project
I move to authorize an increase to the Police Department and Administration Building remodel project contingency in the amount of $212,000 for a total contingency of $359,000.

Attachments:

Recommended motion to be made by the City Council: