EXETER CITY COUNCIL
REGULAR MEETING AGENDA
September 23, 2025, 7:00 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, September 23, 2025, at 7:00 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.
Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 7:00 p.m.
A. CALL TO ORDER REGULAR SESSION
B. INVOCATION
Presented by Mayor Johnson
C. PLEDGE OF ALLEGIANCE
D. PUBLIC COMMENTS
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.
In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.
E. SPECIAL PRESENTATIONS
1. Oath of Office for Police Officers Magana Martinez, Linares, and Shields (pp. 4 – 6) Presented by Mayor Johnson
F. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of September 9, 2025, Regular Meeting Minutes (pp. 7 – 10)
2. Approval of the Payment of Bills for September 5, 2025. (pp. 11 – 17)
3. Approval of Payroll in the Amount of $86,334.46 for the Period of August 11, 2025, to August 24, 2025, with a Check Date of August 29, 2025. (pp. 18 – 25)
4. Approval of a Temporary Street Closure Request from the Exeter Boys and Girls Club of the Sequoias Including a Waiver of the $103 Street Closure Fee for Harvest Festival on October 16, 2025 (pp. 26 – 34)
5. Approval of a Facility Use Request from the Exeter Chamber of Commerce Including a Fee Waiver of $322.00 for the Downtown Exeter Christmas Open House to be held Weekly in December 2025 (pp. 35 – 41)
6. Authorize City Administrator to Execute an Agreement with GoGov for a Citizen Request Management Software Solution (pp. 42 – 53)
7. Authorize City Administrator to Execute an Agreement with Gavin Tolbert’s Tree Service for Tree Trimming Services in the Glenn View Estates Landscaping and Lighting Maintenance Assessment District (LLMAD) (pp. 54 – 59)
8. Authorization to Release Request for Proposal (RFP) for Classification and Compensation Survey (pp. 60 – 89)
G. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Public Hearing to Consider Adoption of Resolution No. 2025-41, A Resolution of the City Council of the City of Exeter, Approving the Closeout of the City’s 21 Community Development Block Grant (CDBG-PL-30007) and Accepting the Sanitary Sewer and Wastewater Treatment Plan Master Plan (pp. 90 – 163)
Presented by Rene Miller, Finance Manager
2. Annual Public Meeting In Consideration of Renewal of Ordinance No. 703 per the requirements of Assembly Bill 481, 1) allow public comment and questions concerning the annual report and the funding, acquisition and use of the equipment, 2) review and renew EPD Policy 706 – Military Equipment, 3) review the AB 481 Military Equipment
Annual Report 2024, and 4) by opting to not modify or rescind it, renew Ordinance No. 703 (pp. 164 – 187)
Presented by Rob Schimpf, Chief of Police
3. Site Distance Analysis for the Intersection of Pine Street and B Street and the Palm Street Striping Modification Analysis at the intersection of Palm Street and G Street (pp. 188 – 193)
Presented by Kevin Gross, Contract City Engineer
4. Consider Adoption of Resolution No. 2025-40, A Resolution of the City Council of the City of Exeter Approving the City of Exeter Guidelines for Community Project & Beautification Coordinators (pp. 194 - 204)
Presented by Jason Ridenour, City Administrator
H. CITY COUNCIL ITEMS OF INTEREST
I. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
J. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare ) ss.
City of Exeter )
I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator’s Office; and that I posted this Agenda on the bulletin board outside of City Hall 137 N. F St. Exeter CA 93221 on September 19, 2025 and online on the City of Exeter website. _______________________________________________
Francesca Quintana, City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)592-9244. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II).
Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 314 W. Firebaugh, Exeter CA 93221 during normal business hours.
Oath of Office
I, Joel Magana Martinez, do solemnly swear that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.
Joel Magana Martinez, Police Officer
State of California )
County of Tulare ) ss.
City of Exeter )
Subscribed and sworn before me this 23rd of September 2025.
Francesca Quintana, City Clerk
September 23, 2025 Regular Meeting of the Exeter City Council
Oath of Office
I, Francisco Linares, do solemnly swear that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.
Francisco Linares, Police Officer
State of California )
County of Tulare ) ss.
City of Exeter )
Subscribed and sworn before me this 23rd of September 2025.
Francesca Quintana, City Clerk
September 23, 2025 Regular Meeting of the Exeter City Council
Oath of Office
I, Zion Shields do solemnly swear that I will support and defend the Constitution of the United States and the Constitution of the State of California against all enemies, foreign and domestic; that I will bear true faith and allegiance to the Constitution of the United States and the Constitution of the State of California; that I take this obligation freely, without any mental reservation or purpose of evasion; and that I will well and faithfully discharge the duties upon which I am about to enter.
Zion Shields, Police Officer
State of California )
County of Tulare ) ss.
City of Exeter )
Subscribed and sworn before me this 23rd of September 2025.
Francesca Quintana, City Clerk
September 23, 2025 Regular Meeting of the Exeter City Council
EXETER CITY COUNCIL
REGULAR MEETING AGENDA
ACTION MINUTES
September 9, 2025, 6:30 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, September 9, 2025, at 6:30 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.
Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:30 p.m.
A. CALL TO ORDER CLOSED SESSION
Mayor called the closed session to order at 6:30 p.m.
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
No public comments presented.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)
1. 54956.9(d)(2) Conference with Legal Counsel
Re: Significant Exposure to Litigation – One (1) Case: Facts Not Known to Potential Plaintiff
2. 54956.9(d)(1) Conference with Legal Counsel
Re: Existing Litigation – Two (2) Cases:
City of Exeter v. Sandra Kay Bumgarner, et al., Tulare County Superior Court No.
VCU323368
City of Exeter v. Lillian Elieen Dignan, et al., Tulare County Superior Court No.
VCU315971
7:00 p.m.
September 23, 2025 Regular Meeting of the Exeter City Council
D. CALL TO ORDER REGULAR SESSION AND REPORT ON CLOSED SESSION ITEMS (if any)
Mayor called the regular session to order at 7:05 p.m. City Attorney reported that there were no reportable actions out of closed session.
E. INVOCATION
Presented by Mayor Johnson.
F. PLEDGE OF ALLEGIANCE
Led by Council Member Riddle.
G. PUBLIC COMMENTS
Public comment from William Stimple. Stimple voiced his concerns regarding the consition of Brickyard basin and requested action.
H. SPECIAL PRESENTATIONS
1. Proclamation in Honor of Constitution Week (p.5 )
Presented by Mayor Johnson
I. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of August 26, 2025, Regular Meeting Minutes (pp. 6 - 10)
2. Approval of the Payment of Bills for August 22, 2025. (pp. 11 – 16)
3. Approval of Payroll in the Amount of $87,764.77 for the Period of July 28, 2025, through August 10, 2025, with a Check Date of August 15, 2025. (pp. 17 – 24)
4. Approval of City Council Member Requested Item to Consider Several Items to Celebrate 250 Years of American Independence (pp. 25 – 26)
5. Ratification of Compliance Agreement Related to Property Located at 313 S. C St. Exeter CA 93221 (APN 135-142-005-000) (pp. 27 – 34)
6. Approval of the Installation of a Temporary Sign Advertising the Fall Festival at CACHE (pp. 35 – 36)
City Council pulled item I.4. from the consent calendar to be discussed and voted upon by a separate motion.
Approval of Consent Calendar, with ITEM I.4. Removed from the Consent Calendar 1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
ALVES RIDDLE (5-0) AYE AYE AYE AYE AYE
September 23, 2025 Regular Meeting of the Exeter City Council
J. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Public Hearing to Consider Adoption of Resolution No. 2025-37, A Resolution of the City Council of the City of Exeter, Adopting the City of Exeter Parks Master Plan Incorporating Comments Received (pp. 37 – 230)
Presented by Christine Chavez and Steve Brandt, Quad Knopf Mayor opened the public hearing at 7:24 p.m.
Public comment from Emily Brown. Brown thanked Council Member Riddle for her work on the project and voiced her support for the adoption of the plan.
Mayor closed the public hearing at 7:26 p.m.
Approval of Item J.1
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON RIDDLE (5-0) AYE AYE AYE AYE AYE
2. Consider Adoption of Resolution No. 2025-38, A Resolution of the City Council of the City of Exeter, Approving the City of Exeter Donations and Charitable Gifts Policy (pp. 231 – 241)
Presented by Jason Ridenour, City Administrator
Mayor opened the item up for public comment.
No public comment was presented.
Approval of Item J.2.
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
JOHNSON ALVES (5-0) AYE AYE AYE AYE AYE
3. Consider Adoption of Resolution No. 2025-39 A Resolution of the City of Exeter, Designating Through Streets within the City of Exeter Pursuant to Section 10.04.090 of the Exeter Municipal Code (pp. 242 – 246)
Presented by Kevin Gross, Contract City Engineer
Mayor opened the item up for public comment.
September 23, 2025 Regular Meeting of the Exeter City Council
Council discussed consent calendar Item I.4. and no action was taken on the item.
Approval of Item J.3
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON RIDDLE (5-0) AYE AYE AYE AYE AYE
K. CITY COUNCIL ITEMS OF INTEREST
Council Member Alves announced the 9/11 Anniversary event at the Fire Station, scheduled for 5:30 p.m. and encouraged folks to attend.
Mayor Pro Tem Wilson apologized for being unable to attend the Water Board meeting and will be attending the next one.
Council Member Riddle announced the 9/11 Anniversary event at the Fire Station, scheduled for 5:30 p.m. and encouraged folks to attend. Riddle also shared that the High School Band will perform at the 9/11 event. Riddle shared that she’d like to see wayfinding signage in the near future. She also thanked Christine Chavez for her work on the Parks Master Plan.
Council Member Lentz had no report.
Mayor Johnson announced his attendance at the Women’s Club 100th Celebration and expressed that he is looking forward to the upcoming 9/11 event and encouraged folks to attend.
L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator, Public Works Director, Chief of Police, City Attorney and City Clerk/Human Resources Manager provided comments.
M. REGULAR MEETING ADJOURNMENT
Mayor adjourned the meeting at 8:18 p.m.
_________________________
Francesca Quintana, City Clerk
September 23, 2025 Regular Meeting of the Exeter City Council
No public comment was presented.
Agenda Item Staff Report
Meeting Date:
September 23, 2025
Wording for Agenda:
Approval of the Payment of Bills for September 5, 2025.
Submitting Department:
Finance
Contact Name:
Xochitl Hernandez, Finance Manager
Staff recommends that the City Council approve the payment of bills in the amount of $897,598.24 dated September 5, 2025.
The Finance Department has reviewed and compiled invoices and expenses for city operations for approval by the City Council, which are summarized and attached to this report. This action authorizes the disbursement of funds for routine and approved expenditures necessary to continue city services.
The payment of bills is a recurring action presented to the City Council to ensure transparency and fiscal oversight of city expenditures. The item reflects payments made for various city services, supplies, utilities, and obligations incurred in the normal course of business. All bills have been reviewed by the Finance Department and are within budgeted appropriations. • Total amount: $897,598.24
• Funding sources: Various city departmental budgets
• Budget implications: All payments are within the approved Fiscal Year 2025–2026 budget. No additional appropriations are necessary.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: F.2.
Department Recommendation:
Summary:
Background:
Fiscal Impact:
September 23, 2025 Regular Meeting of the Exeter City Council
The City Council routinely approves payment of bills during regular meetings. This item is part of the standard financial reporting and authorization process. • Payments for Publication Report dated September 5, 2025.
I move to approve the payment of bills in the amount of $897,598.24 dated September 5, 2025.
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
September 23, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
09/05/2025 13:24:12 Payments for Publication GL050S-V08.22 COVERPAGE GL335R
Report Selection:
Run Group... 090525 Comment... CHECK RUN 9/5/25
Approval Date for Report........... 09 05 2025
Payments Through Date.............. 09 05 2025
Cutoff Amount to be Used........... 0000000
RUN GROUP... 090525 COMMENT... CHECK RUN 9/5/25
DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-09052025-044 CHECK RUN 9/5/25
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
September 23, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
9/05/2025 13:24:12 Payments for Publication GL335R-V08.22 PAGE Approved on 9/05/2025 for Payments Through 9/05/2025
Vendor Name Description Amount
ARZOLA/ EUFEMIA UB DEPOSIT REFUND 7.36
BAUMGARDNER/ JUDY UB DEPOSIT REFUND 71.25
BEATWEAR INC. GROVE, B - UNIFORM 340.93
BLUE SHIELD OF CALIFORNIA 09/01/25 - 09/30/25 40,558.48 BOOT BARN INC. WLVRNE BOOTS- RIVERA 750.00
CAL APPAREL INC SOCCER YOUTH TSHIRT 16.80
CENTRAL CAL WATERWORKS, INC CPO SEPT 2025 WWTP 17,682.46 CITY OF EXETER 7/18-8/18/25 ORCHARD 3,658.15
CITY OF VISALIA SEP 2025 ANIMAL SERVICE 18,563.03
CONSOLIDATED ELECTRICAL DISTRI WIRE,STEEL-FOUNTN MIX PA 1,107.92 CORRAL/ JOAN MORFIN UB DEPOSIT REFUND 43.56
COUNTY OF TULARE JUL PRINT MONTHLY BILL 16,098.69
CULLIGAN AUG FD WTR SERVICE 271.35
DEPT OF JUSTICE JUL FINGERPRINTS 397.00
EBM DESIGN GROUP INC PD REMODEL CONSTR ADMINI 1,775.00
ESPINOLA/DANIEL ANNUAL BOOT REIMB-WORK W 250.00
FRESNO OXYGEN STD LRG FOWS CYLS 154.87
FRONTIER CALIFORNIA INC. 5139- 8/14-9/13/25 765.84
GERARD/ DARLENE UB DEPOSIT REFUND 180.00
GOVERNMENT REVENUE SOLUTIONS JUL 2025 APP HOSTING 7,129.54 INTERSTATE BATTERIES C65-XHD 603.65
KRC SAFETY CO INC. RD CLSED SIGNS 6,893.55
LARMAN/ BREANNA UB DEPOSIT REFUND 12.87
LEMUS/ PRESTON EASLEY UB DEPOSIT REFUND 14.25
MCGRATH RENTCORP & SUBSIDIARIE 8/23-9/21/25 PD RENT 1,310.96 MID VALLEY DISPOSAL, LLC AUG 2025 MID VALLEY 122,211.92 MOONLIGHT MAINTENANCE AUG DOB FIELD CLEANING 4,893.72
PACE SUPPLY CORP. TYPE K SOFT COPPER PIPE 4,380.24
PORTERVILLE CITRUS INC REFUND-SCE UUT FY 24 12,515.60
PRINCIPAL LIFE INSURANCE CO. SEP PREMIUM - 31 4,129.82
QUAD KNOPF ENGINEERING LAND SRVEY@ LIFT STATION 29,717.01 SAECHAO/ ISABELLA UB DEPOSIT REFUND 50.41
SCA OF CA, LLC AUG 2025 AIR ST SWEEPING 5,000.00
SIERRA SANITATION, INC 8/14-9/10/25 100 N C ST 2,105.00 SOUTHERN CALIFORNIA EDISON 9143- 7/11/25 - 8/10/25 59,028.45 SOUTHERN CALIFORNIA GAS CO. 1600- 7/25/25 - 8/26/25 250.18 STANDARD EMULSIONS INC TACK OIL EMULSIONS 213.35
STANDARD INSURANCE CO. SEP 2025 LIFE INSURANCE 2,281.32 STAPLES, INC. CANON COLORED INK 608.40
SUNBELT RENTALS, INC. PUMP RENTAL FOR WWTP 4,414.61
T-MOBILE 7/21/25 - 8/20/25 GPS 230.68
TELSTAR INSTRUMENTS EMERGNCY REPA FLOAT-WWTP 5,706.00
TULARE COUNTY FIRE DEPT. FY 24/25 FIRE SERVICE 508,831.68 UNIFIRST CORPORATION 8/5/25 UNIFORM CLEANING 635.21
UNIVAR SOLUTIONS USA INC AUG SOD HYPO 1906 MYER 6,016.63 USA BLUEBOOK 120V 20' CORD-MIXTER PRK 700.47
VALLEY PACIFIC PETROLEUM PC PURITY FG AW HYD FLD 1,988.93 VAST NETWORKS SEPT 2025 UTILITY 2,500.00
September 23, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
9/05/2025 13:24:12 Payments for Publication GL335R-V08.22 PAGE Approved on 9/05/2025 for Payments Through 9/05/2025
Vendor Name Description Amount
WECO INDUSTRIES LLC MANHOLE HOOK WITH T 531.10
** Final Totals... 897,598.24
September 23, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
9/05/2025 13:24:12 Payments for Publication GL335R-V08.22 PAGE TOTAL NUMBER OF RECORDS PRINTED 276
September 23, 2025 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
09/05/2025 13:24:12 Payments for Publication GL060S-V08.22 RECAPPAGE GL335R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 561,482.32
105 WATER FUND 60,947.49
106 SANITATION FUND 125,269.42
107 SEWER FUND 61,171.24
109 GAS TAX FUND 8,995.63
121 INSURANCE FUND 46,969.62
131 MEASURE R 3,096.05
140 LANDSCAPE AND LIGHTING DISTR 8,610.37
141 MEASURE P 21,056.10
TOTAL ALL FUNDS 897,598.24
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 897,598.24
TOTAL ALL BANKS 897,598.24
September 23, 2025 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
September 23, 2025
Wording for Agenda:
Approval of Payroll in the Amount of $86,334.46 for the Period of August 11, 2025, to August 24, 2025, with a Check Date of August 29, 2025.
Submitting Department:
Finance
Contact Name:
Xochitl Hernandez, Finance Manager
Staff recommends that the City Council approve payroll in the amount of $87,764.77 for the pay period of August 11, 2025, to August 24, 2025, with a Check Date of August 29, 2025.
This item requests City Council approval of payroll expenditures incurred during the pay period of August 11, 2025, to August 24, 2025. Timely approval ensures the city remains compliant with labor obligations and continues uninterrupted compensation to employees.
The City of Exeter processes payroll on a biweekly basis. City Council approval is required for each payroll cycle as part of the city’s fiscal oversight procedures. The current payroll covers all regular full-time, part-time, and temporary employees for the specified pay period. • Total payroll amount: $86,334.46
• Funding source: Approved departmental salary budgets
• Budget implications: Payroll is within the adopted Fiscal Year 2025-2026 budget; no additional funds are required.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: F.3.
Department Recommendation:
Summary:
Background:
Fiscal Impact:
September 23, 2025 Regular Meeting of the Exeter City Council
Payroll approval is a standing item brought to the City Council regularly to ensure accountability and continuity of operations.
• Payroll Register for the period August 11, 2025, to August 24, 2025.
I move to approve payroll in the amount of $86,334.46 for the pay period of August 11, 2025, to August 24, 2025, with a Check Date of August 29, 2025.
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
September 23, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-08/27/2025 15.47.26 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 3 DATING 8/11/2025- 8/24/2025 CHECK DATE 8/29/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
1746 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
TOTALS FOR CHECK FORM: CHEK
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
63.69 *VENDOR CHECKS 1
0.00 *BANK CHECKS 0
63.69 **TOTAL NEGOTIABLE CHECKS 1
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
63.69 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
0.00 *DIRECT DEPOSIT STUBS 0
0.00 *VENDOR DIR DEP STUBS 0
September 23, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-08/27/2025 15.47.26 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 3 DATING 8/11/2025- 8/24/2025 CHECK DATE 8/29/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
53992 175.50 CLOCEA 4 1 VENDOR STUB ONLY
53993 224.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 53994 145.36 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 53995 2,233.75 ARIAS/CHRISTINA 730 1 STUB ONLY
53996 2,689.53 QUINTANA FRANCESCA N 742 1 STUB ONLY
53997 4,722.16 RIDENOUR/JASON CHARLES 763 1 STUB ONLY
53998 1,497.87 CARTER/AMY JO 502 1 STUB ONLY
53999 19.40 FRANCO/EEKHONG 304 1 STUB ONLY
54000 2,954.39 HERNANDEZ/XOCHITL 306 1 STUB ONLY
54001 1,821.97 MILLER/CATHEY RENE 734 1 STUB ONLY
54002 1,793.61 TOBIAS/ANTHONY JORDAN 746 1 STUB ONLY
54003 411.42 VEGA/ASHLEY MAKAYLA 753 1 STUB ONLY
54004 2,265.92 BROWN/ANDREW EUGENE 762 1 STUB ONLY
54005 2,218.51 BRYANT/EZRA JOSEPH 752 1 STUB ONLY
54006 1,705.32 CARRETERO/VANESSA 402 1 STUB ONLY
54007 3,080.71 GIEFER/MICHAEL DAVID 438 1 STUB ONLY
54008 3,392.69 GREEN GROVE/BRAYDEN TAY 767 1 STUB ONLY
54009 3,195.11 HEINKS/RYAN DAVID 765 1 STUB ONLY
54010 1,316.67 HILL/HANNAH GRACE 747 1 STUB ONLY
54011 3,544.65 MOORE/ROBERT HARRY 764 1 STUB ONLY
54012 2,360.58 PRIDEAUX/TRACI 448 1 STUB ONLY
54013 3,574.38 ROBLES JR/EVERARDO 744 1 STUB ONLY
54014 4,750.46 SCHIMPF/ROBERT BRIAN 766 1 STUB ONLY
54015 2,715.53 VILLARREAL/ISIDRO 707 1 STUB ONLY
54016 3,097.99 YARBER/ISABEL 422 1 STUB ONLY
54017 1,679.29 ALDRIDGE/GARY 618 1 STUB ONLY
54018 3,537.41 BOUDREAUX/ZACHARY MICHA 756 1 STUB ONLY
54019 2,166.17 ESPINOLA/DANIEL M 602 1 STUB ONLY
54020 250.30 GOLDSTROM/NORMAN 629 1 STUB ONLY
54021 1,840.08 HUGGINS/KYLE AARON 621 1 STUB ONLY
54022 1,434.12 RIVERA/RYAN 733 1 STUB ONLY
54023 1,030.31 WENDT/EDDIE 626 1 STUB ONLY
54024 182.85 ALANIZ/WYATT BLAIN 757 1 STUB ONLY
54025 205.71 BARSS/TYLER ANN 758 1 STUB ONLY
54026 1,761.50 GARVER/ELIJAH 712 1 STUB ONLY
54027 1,804.50 ARROYO/MARIE 623 1 STUB ONLY
54028 2,356.01 MILLAN/MARCUS 622 1 STUB ONLY
54029 1,533.56 QUIROZ/PATRICK P 512 1 STUB ONLY
54030 1,623.70 RAMIREZ/GABRIEL GRACILI 761 1 STUB ONLY
54031 2,238.74 RAMIREZ/JUAN 608 1 STUB ONLY
54032 1,535.89 CARRASCO/MICHAEL 759 1 STUB ONLY
54033 3,924.60 HIFNER/CHRISTOPHER 736 1 STUB ONLY
54034 1,258.55 O'SHAUGHNESSY/BRIDGET E 751 1 STUB ONLY
September 23, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-08/27/2025 15.47.26 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.24 Paymate
PERIOD 3 DATING 8/11/2025- 8/24/2025 CHECK DATE 8/29/2025
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
TOTALS FOR CHECK FORM: STUB
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
0.00 **TOTAL NEGOTIABLE CHECKS 0
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
0.00 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
85,725.91 *DIRECT DEPOSIT STUBS 40
544.86 *VENDOR DIR DEP STUBS 3
September 23, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-08/27/2025 15.47.26 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 3 DATING 8/11/2025- 8/24/2025 CHECK DATE 8/29/2025
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
1 104 69,450.36 51,227.45 51,227.45
1 105 9,556.51 14,037.24 14,037.24
1 106 .00 1,022.38 1,022.38
1 107 .00 10,707.77 10,707.77
1 121 .00 1,996.14 1,996.14
1 141 6,719.04 6,734.93 6,734.93
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
September 23, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-08/27/2025 15.47.26 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 3 DATING 8/11/2025- 8/24/2025 CHECK DATE 8/29/2025
EMR FUND DEPT HOME FULL PART TEMP FEMALE
CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 402 ADMINISTRATION 9,645.44 3 2
1 104 403 FINANCE 8,498.66 4 1 1 5
1 104 421 POLICE 37,218.52 13 4
1 104 431 STREET 11,937.68 5 2
1 104 471 RECREATION 2,150.06 1 2 1
1 105 461 WATER 9,556.51 5 1
1 141 405 COMM SERVICE OFFICER 1,535.89 1
1 141 421 POLICE 3,924.60 1
1 141 471 RECREATION LEADER 1,258.55 1 1
TOTAL 85,725.91 34 5 1 14
September 23, 2025 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-08/27/2025 15.47.26 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.24 Paymate PERIOD 3 DATING 8/11/2025- 8/24/2025 CHECK DATE 8/29/2025
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
GRAND TOTALS
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
63.69 *VENDOR CHECKS 1
0.00 *BANK CHECKS 0
63.69 **TOTAL NEGOTIABLE CHECKS 1
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
63.69 ***GRAND TOTAL
NON-NEGOTIABLE CHECKS
85,725.91 *DIRECT DEPOSIT STUBS 40
544.86 *VENDOR DIR DEP STUBS 3
86,270.77 **TOTAL NON-NEGOTIABLE CHECKS 43
NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
0.00 *EMPLOYEE CHECKS 0
63.69 *VENDOR CHECKS 1
0.00 *BANK CHECKS 0
85,725.91 *DIRECT DEPOSIT STUBS 40
544.86 *VENDOR DIR DEP STUBS 3
86,334.46 ***TOTAL NEGOTIABLE & NON-NEGOT 44
0.00 *OTHER CHECKS 0
86,334.46 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 14
September 23, 2025 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
September 23, 2025
Wording for Agenda:
Approval of a Temporary Street Closure Request from the Exeter Boys and Girls Club of the Sequoias Including a Waiver of the $103 Street Closure Fee for Harvest Festival on October 16, 2025.
Submitting Department:
Public Works
Contact Name:
Marie Arroyo, Senior Administrative Assistant
Staff recommends the City Council approve a temporary street closure request from the Exeter Boys and Girls Club of the Sequoias including a waiver of the $103 street closure fee, subject to conditions of approval.
The Exeter Boys & Girls Club of the Sequoias is a 501(c)(3) organization and is hosting their annual Harvest Festival on October 16, 2025. To facilitate the event, they have requested a temporary street closure of C St. between Pine St. and Maple St. between the hours of 4:00 p.m. and 9:00 p.m. This annual event is free for the public to attend and consists of fun family activities including games, vendors, food and music.
Due to the event’s growing popularity, the organizers are requesting a street closure to accommodate additional vendors, along with a waiver of the $103 street closure fee. If approved, staff will coordinate with the group to ensure all conditions of approval are satisfied prior to the event date.
Conditions of Approval:
Approval of the event is subject to the following conditions:
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R. ___
Agenda Item Number: F.4.
Department Recommendation:
Summary/Background:
September 23, 2025 Regular Meeting of the Exeter City Council
1. Insurance: The event organizer must provide a Certificate of Liability Insurance naming the City of Exeter as an additional insured with the required limits prior to the event.
2. Street Closure: City staff will post street closure notices. City Staff will place and remove all barricades.
3. Public Safety: Exeter Police Department may modify or adjust closures as needed for public safety.
4. Amplified Sound: Amplified sound is allowed only between 5:00 p.m. and 8:00 p.m. consistent with the approved sound permit.
5. Alcohol Regulations: This is an alcohol-free event.
6. Permits and Fees: Event hosts are responsible for obtaining all required permits for food handling and vendors if applicable.
7. Fee Waivers: Approved fee waiver applies only for street closure fees and does not apply to fees associated with other agencies including food handling permits with Tulare County Health Department.
The total estimated permit fee associated with the event is $103.00, as outlined below:
• Street Closure Fee: $103.00
If approved, the city will forgo this revenue.
None associated with this action.
• Street Closure Application
• Steet Closure Signatures
• Street Closure Map
• Amplified Sound Permit
• Fee Waiver Request
I move to approve a temporary street closure request from the Exeter Boys and Girls Club of the Sequoias including a waiver of the $103 street closure fee.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
Dear City of Exeter Representative,
On behalf of Boys & Girls Club of the Sequoias, a nonprofit organization proudly serving the children and families of Exeter, I am respectfully requesting a waiver of the $103 fee. As a nonprofit, our mission is to provide meaningful programs and opportunities that benefit the youth of our community, and your support makes it possible for us to continue this important work.
We sincerely appreciate your consideration of this request and your commitment to supporting organizations that directly serve the children of Exeter.
Thank you very much for your time and support.
Sincerely,
Freddy Alvarado
Exeter Unit Director
360 E Pine St. Exeter, CA 93221
O: 559-592-2711
C: 559-791-8712
[email protected]
www.bgcsequoias.org
September 23, 2025 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
September 23, 2025
Wording for Agenda:
Approval of a Facility Use Request from the Exeter Chamber of Commerce Including a Fee Waiver of $322.00 for the Downtown Exeter Christmas Open House to be held weekly in December 2025.
Submitting Department:
Public Works
Contact Name:
Marie Arroyo, Senior Administrative Assistant
Staff recommends that the City Council approve a Facility Use request from the Exeter Chamber of Commerce including a Fee Waiver of $322.00 for the Downtown Exeter Christmas Open House to be held weekly in December 2025.
The Exeter Chamber of Commerce is requesting the use of Mixter Park on December 4th, 11th and 18th, 2025 between the hours of 5:00 p.m. and 8:00 p.m. to highlight the downtown Christmas Open House and a fee waiver in the amount of $322.00 which includes the facility use and encroachment permit fees. The Chamber of Commerce has also requested the use of 10 parking spaces on E St. adjacent to Mixter Park, which will be issued through the standard encroachment permit process, for the safe loading and unloading of passengers on the antique firetruck.
Conditions of Approval:
Approval of the event is subject to the following conditions:
1. Insurance: The event organizer must provide a Certificate of Liability Insurance naming the City of Exeter as an additional insured with the required limits prior to the event.
2. Public Safety: Exeter Police Department may modify as needed for public safety.
3. Amplified Sound: Amplified sound is allowed only between 5:00 p.m. and 8:00 p.m. consistent with the approved sound permit.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: F.5.
Department Recommendation:
Summary:
September 23, 2025 Regular Meeting of the Exeter City Council
4. Permits and Fees: Event hosts are responsible for obtaining all required permits for food handling from Tulare County Health Department.
5. Fee Waivers: Approved fee waiver applies only for the Exeter Chamber of Commerce special event and encroachment permit and does not apply to fees associated with other businesses or agencies.
Following a lengthy annual tradition, the Exeter Chamber of Commerce along with many community partners will host a weekly Christmas Downtown Open House each Thursday night in December leading up to Christmas. This free event creates a beautiful atmosphere drawing hundreds of people to Exeter for shopping and patronizing the restaurants.
There is minimal staff time involved with processing items for this item.
Fee waiver request:
Special Event Permit Fee $171.00
Encroachment Permit Fee $151.00
$322.00
If approved, the city will forgo this revenue.
This is an annual event most recently approved in 2024. • Facility Use Application
• Approved Amplified Sound Permit
• Fee Waiver Request
I move to approve a Facility Use Request from the Exeter Chamber of Commerce including a fee waiver of $322.00 for the Downtown Exeter Christmas Open House to be held weekly in December 2025.
Background:
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
September 23, 2025
Wording for Agenda:
Authorize City Administrator to Execute an Agreement with GoGov for a Citizen Request Management Software Solution.
Submitting Department:
Public Works
Contact Name:
Zachary Boudreaux, Director of Public Works
Staff recommends that the City Council authorize the City Administrator to enter into an annual contract with GoGov for a Citizen Request Management software to track complaints, code enforcement, and work orders across the City of Exeter.
Background:
The City Council’s goals and objectives established on June 24, 2025, and affirmed on August 12, 2025, include the establishment of standard procedures and a system (software solution) for staff to receive and process Public Works and Code Enforcement concerns from the community. The CRM software provided by GoGov is intended to provide a web and application-based solution for the community to be able to submit concerns for the Public Works Department and Code Enforcement as well as formalize the processing of concerns reported by the community.
The City of Exeter does not currently have a software system to manage and track citizen service requests, code enforcement cases, and departmental work orders. Staff obtained quotes and participated in demonstrations provided by three vendors and determined GoGov to be the best fit for the City’s needs due to its cost structure, service offerings, and proven use in other municipalities. GoGov also recently contracted with the County of Tulare, which offers the potential of some cross agency integration opportunities. GoGov’s CRM software provides a centralized portal for residents and staff, enabling more efficient resolution of issues, enhanced communication, and robust reporting capabilities.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: F.6.
Department Recommendation:
September 23, 2025 Regular Meeting of the Exeter City Council
The quotes obtained include:
• CivicPlus (SeeClickFix 311 CRM): $7,947.95 annually.
• GoGov CRM: $9,600 annually, with no implementation cost. • Granicus CRM: $15,167.25 annually, plus a $5,617.50 implementation cost.
Though not the lowest cost quote, GoGov based on the demonstrations provided by the above referenced companies, Staff feel that GoGov is the most user friendly option for both the public and staff. Based on cost, features, and support, staff recommend contracting with GoGov.
There is a $9,600.00 yearly charge for use of the platform which includes unlimited users. There are no implementation costs so the City pays the initial yearly fee of $9,600.00 up front. Per the agreement GoGov reserves the right to increase the annual fees by up to 3% on the anniversary date of each annual term. Staff recommend sourcing this cost from Code Enforcement, Streets, Water and Sewer funds as the service requests will pertain to those departments.
City Council established goals and objectives on June 24, 2025, and affirmed the goals and objectives on August 12, 2025, which included the establishment of standard procedures and a system (software solution) for staff to receive and process Public Works and Code Enforcement concerns from the community.
• Civic Plus Quote
• Granicus Quote
• GoGov Quote
I move to authorize the City Administrator to execute an agreement with GoGov for a Citizen Request Management Software.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
September 23, 2025 Regular Meeting of the Exeter City Council
CivicPlus
302 South 4th St. Suite 500
Manhattan, KS 66502
US
Statement of Work
Quote #: Q-106627-1
Date: 8/21/2025 3:04 PM
Expires On: 9/30/2025
Client:
City of Exeter, CA
Bill To:
EXETER, CALIFORNIA
SALESPERSON Phone EMAIL DELIVERY METHOD PAYMENT METHOD
Hector Ortega [email protected] Net 30
Recurring Service(s)
QTY PRODUCT NAME DESCRIPTION
1.00 SeeClickFix 311 CRM Request Unlimited gov user licenses for service request and constituent management tool to intake resident submission. Assign requests internally, resolve issues and measure request performance.
Total Investment - Initial Term USD 7,947.95
Annual Recurring Services (Subject to Uplift) USD 7,947.95 Initial Term 12 Months Beginning at Signing
Initial Term Invoice Schedule 70% invoiced at signing and 30% invoiced 6 months from signing or
completion of implementation of Services if earlier
Renewal Procedure Automatic 1 year renewal term, unless 60 days notice provided prior to renewal date
Annual Uplift 5% to be applied in year 2
This Statement of Work ("SOW") shall be subject to the terms and conditions of the CivicPlus Master Services Agreement and the applicable Solution and Services terms and conditions located at https://www.civicplus.help/hc/en-us/p/legalstuff (collectively, the "Binding Terms"), By signing this SOW, Client expressly agrees to the terms and conditions of the Binding Terms throughout the term of this SOW.
Please note that this document is a SOW and not an invoice. Upon signing and submitting this SOW, Client will receive the applicable invoice according to the terms of the invoicing schedule outlined herein.
V. PD 06.01.2015-0048
September 23, 2025 Regular Meeting of the Exeter City Council
Client may issue purchase orders for its internal, administrative use only, and not to impose any contractual terms. Any terms contained in any such purchase orders issued by the Client are considered null and will not alter the Binding Terms, the Agreement or this SOW.
V. PD 06.01.2015-0048
September 23, 2025 Regular Meeting of the Exeter City Council
Acceptance of Quote # Q-106627-1
The undersigned has read and agrees to the Binding Terms, which are incorporated into this SOW, and have caused this SOW to be executed as of the date signed by the Customer which will be the Effective Date:
For CivicPlus Billing Information, please visit https://www.civicplus.com/verify/ Authorized Client Signature CivicPlus
By (please sign):
___________________________________
By (please sign):
___________________________________
Printed Name:
___________________________________
Printed Name:
___________________________________
Title:
___________________________________
Title:
___________________________________
Date:
___________________________________
Date:
___________________________________
Organization Legal Name:
___________________________________
Billing Contact:
___________________________________
Title:
___________________________________
Billing Phone Number:
___________________________________
Billing Email:
___________________________________
Billing Address:
___________________________________
___________________________________
Mailing Address: (If different from above)
___________________________________
___________________________________
PO Number: (Info needed on Invoice (PO or Job#) if required) ___________________________________
V. PD 06.01.2015-0048
September 23, 2025 Regular Meeting of the Exeter City Council
1 Zachary Boudreaux
From: Kyle Connors <[email protected]>
Sent: Monday, September 8, 2025 10:36 AM
To: Zachary Boudreaux
Subject: Granicus Oneview Pricing
Attachments: Product Sheet- govService OneView.pdf
Hey Zach,
Thanks again for your time.
After the call we were able to determine pricing for the platform we have that meets the needs you described.
Annually the platform is approximately $15,167.25 with a one time set up fee of $5,617.50.
If the pricing is within what you were expecting and you would like to have a demo Jess and I can at:
11am PT 9/16 or 9/17.
Have a great day,
Kyle M. Connors
Account Manager
C:8643658450| E:[email protected]
You don't often get email from [email protected]. Learn why this is important September 23, 2025 Regular Meeting of the Exeter City Council
Order Form | 2025
City of Exeter, CA
Citizen Request Management (CRM)
September 8, 2025
Prepared By:
Kevin Strauss
(631) 861-5812
[email protected]
Prepared For:
Zach Boudreaux
Public Works Director
[email protected]
September 23, 2025 Regular Meeting of the Exeter City Council
Order Form | 2025
Subscriptions & Services
Description Amount
GORequest
Citizen Request Management (CRM) – Unlimited Subscription $9,600
/year
Services: $0 Annually: $9,600
Order Details
Primary Contact
Contact Name: Phone:
Title: Email:
Billing Information
Contact Name: Phone:
PO #: (Optional) Email:
Contract Term Information
Initial Subscription Period: 12 months starting:
September 23, 2025 Regular Meeting of the Exeter City Council
Order Form | 2025
Terms & Conditions
The following terms are the latest version of the GOGov Master Terms & Conditions that is maintained and updated.
No part of these terms may be modified other than the “Special Terms & Exceptions” section.
1. Ownership & License: GOGov, Inc. (dba “GOGov”) owns all intellectual property in the software products listed in the Subscription and Services section (collectively “Software” or “Subscription Services”) in the Order Form.
Customer shall not modify, adapt, translate, rent, lease or otherwise attempt to discover the Software source code.
The following terms and conditions (this “Agreement”) will be effective as of the date of last signature of the Order Form (“Effective Date”) and will be governed by the laws in force in the State of New York.
2. Software License. The Software subscription and the accompanying files, software updates, lists and documentation are licensed, not sold, to you. You may use the Software if you maintain your annual subscription.
3. Continued Services
3.1 Hosting. GOGov agrees to maintain Customer data in a secure datacenter and is committed to providing 99.5% uptime and availability. GOGov will perform nightly backups of your hosted data to an alternate physical location.
3.2 Ownership of Data. All hosted data specific to Customer is owned by the Customer. Within thirty (30) calendar days following termination of this Agreement, the Customer can request and GOGov will provide a complete copy of Customer’s data without additional charge through a downloadable zip file provided the customer is current on payments.
4. Payment Terms & Fees
4.1 Subscription Term and Termination. The initial Subscription Term of this Agreement begins on Effective Date (last signature) and will continue to the end of the Initial Subscription Period listed in the Order Form. At the end of the initial Subscription Term, Customer’s subscription and this Agreement will renew for an additional twelve (12) month term and for subsequent twelve (12) month periods thereafter. Quotes for budgeting purposes will be sent 6 months prior to subscription renewal. Invoices are sent approximately 60 days prior to subscription renewal. To cancel this agreement, Customer should submit written notice to GOGov at [email protected] not less than sixty (60) calendar days prior to the end of the then-current Term. GOGov reserves the right to increase the annual fees by 7% on the anniversary date of each annual term.
4.2 Payment Terms. Initial payment is due at the beginning of the subscription term. Each subsequent annual billing will be due on the anniversary date of the initial term. Payment Terms are NET 30 Days from the invoice date.
4.3 Taxes & Obligations. Customer agrees to pay the amounts specified in the Order, which are non-cancelable and non-refundable, based on services purchased, not usage. Fees do not include any applicable taxes (e.g. sales, VAT, or withholding). For non-tax-exempt customers, Customer is responsible for paying all Taxes associated with its purchases hereunder and may be invoiced separately by GOGov.
4.4 Convenience Fees. For GOGov products that manage credit card processing, GOGov will add a Convenience Fee of $3.00 plus 3% per transaction to offset the costs of online processing.
4.5 Voice & SMS. For customers using Voice and SMS services only. Customer must purchase a minimum of 10,000 credits per year to keep the Voice & SMS subscription active. Credits are non-refundable but will carry forward as long as the subscription remains active. Each SMS message uses 1-credt for each segment (160 characters) sent or received.
Voice services use 1-credit per minute of outbound or inbound calls, except for calls to Alaska (907 area code) which cost 7-credits per minute (credit costs are subject to change). Upon cancellation of the Voice & SMS subscription any unused credits are forfeit and the leased Phone Number will be released and no longer available. Customer must abide by all federal and state laws and regulations for SMS & Voice calling usage including following a proper opt-in process (gogovapps.com/terms#sms).
5. Limitation of Liability. GOGov will, at all times during the Agreement, maintain appropriate insurance coverage.
In no event will GOGov’s cumulative liability for any general, incidental, special, compensatory, or punitive damages whatsoever suffered by Customer or any other person or entity exceed 50% of the annual contract value at the point in time when the circumstances came about to such claim(s) of liability, even if GOGov or its agents have been advised of the possibility of such damages.
September 23, 2025 Regular Meeting of the Exeter City Council
Order Form | 2025
6. Updating of Terms. Upon each renewal of this Agreement, the latest Master Terms & Conditions that GOGov has published within the software ninety (90) days prior to the renewal date shall replace these terms. Any Special Terms & Exceptions listed in the original document shall carryover to the renewal terms. We reserve the right to change our Master Terms & Conditions at any time. If the changes are material, GOGov will advise the Customer by email or posting a notice on the site before changes go into effect. If the Customer does not agree to the new terms, Customer may contact [email protected] to have objections considered.
7. Other Provisions
7.1 Other Public Agency Orders. Other public agencies may utilize the terms and conditions established by this Agreement if agreeable to all parties. Customer does not accept any responsibility or involvement in the purchase orders or contracts issues by other public agencies.
7.2 Alternate Terms Disclaimed. The parties expressly disclaim any alternate terms and conditions accompanying drafts and/or purchase orders issued by Customer.
8. Special Terms & Exceptions. None.
This Order Form is entered into between Customer and GOGov. Customer accepts and agrees to adhere to the Terms and Conditions with this order form, will be referenced as the “Agreement.” This Agreement between Customer and GOGov, which Customer hereby acknowledges and accepts, constitutes the entire agreement between GOGov and Customer governing the Services referenced above. Customer represents that its signatory below has the authority to bind Customer to the terms of this Agreement.
GOGov, Inc. City of Exeter, CA
Sign: Sign:
Name: Daryl Blowes Name:
Title: CEO Title:
Date: Date:
Additional Customer Signatures (Optional)
Sign: Sign:
Name: Name:
Title: Title:
Date: Date:
September 23, 2025 Regular Meeting of the Exeter City Council
Citizen Requests
Management
Benefits for Citizen Requests Management
Service Request
Tracking
450+ customers
2m+ citizens engaged
7m+ issues resolved
All of Your Service Requests In One Spot
Reporting &
Analytics
www.GOGovApps.com | [email protected] | (888) 464-6811 Pot Hole
Graffiti
Tall Grass
Centralize & organize
citizen requests.
Garbage
Sidewalk Repair
Broken Street Light
Provide your citizens with
a mobile front door.
Open Records
Facilities Management
And More...
✓
✓
✓
✓
✓
✓
✓
✓
✓
Get Started
Today!
Make intelligent datadriven decisions.
Branded
Mobile App
September 23, 2025 Regular Meeting of the Exeter City Council
www.GOGovApps.com | [email protected] | (888) 464-6811 Assign & Track Work
Work crews can access their assignments in the field,
update their progress, track labor & material costs.
Manage & Route Requests
Requests are automatically routed to the correct
department & staff for resolution. Visualize all
issues on a map for day planning and trends.
Service Portal
Allow for easy request submission & 24/7 access
to services and information.
Branded Mobile App
One place to access all notifications and important
information directly from your local municipality.
Customer Satisfaction
Collect valuable feedback that citizens give about
their experience.
Escalations & SLAs
Define SLAs to ensure that your staff is meeting
standards. If they are not, escalations can alert
management, allowing their attention to be focused
where it is needed most.
Performance & Reliability
Dependable products with world-class
infrastructure for uninterrupted service
availability.
Ongoing Training & Support
Continuous assistance to adapt to changes, train
new staff, and maintain performance.
All-Inclusive Training & Support
We provide unlimited access to a dedicated
trainer as well as unlimited access to our support
team via phone, web and email.
Staff Benefits
Citizen Benefits Manager Benefits
Support & Training
Progress Updates
Citizens can check the status of their issues at
their convenience. Real-time push notifications &
alerts proactively keep them up to date.
Enhanced Reporting
Measure a single department or agency-wide;
elected officials will be stunned by the amount of
detail you can provide about their district.
GIS & Work Order Integration
Pull parcel and map information into tickets. Two-way
sync with various work order systems.
September 23, 2025 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
September 23, 2025
Wording for Agenda:
Authorize City Administrator to Execute an Agreement with Gavin Tolbert’s Tree Service for Tree Trimming Services in the Glenn View Estates Landscaping and Lighting Maintenance Assessment District (LLMAD).
Submitting Department:
Public Works
Contact Name:
Zach Boudreaux, Public Works Director
Staff recommends that the City Council grant the City Administrator authorization to execute an agreement with Gavin Tolbert’s Tree Service for Tree Trimming Services in the Glenn View Estates Landscaping and Lighting Maintenance Assessment District (LLMAD).
Summary/Background:
Tree trimming within the Glenn View Estates LLMAD is needed periodically to maintain safe clearance over sidewalks, curbs, and roadways and to maintain the aesthetics of the district.
City Staff identified the need for tree trimming services in the Glenn View LLMAD and solicited quotes in accordance with the City’s Purchasing Policy for tree trimming services within the Glenn View Estates LLMAD. Work includes trimming trees along N. Belmont Ave., Meadow Ave. (North and South), Glen View Dr., and Vine St. within the district. Schroth Park and private property are excluded.
Quotes were received from Gavin Tolbert’s Tree Service, MAG Tree Service, and Gonzales Tree Service. The quotes are summarized below.
• Gavin Tolbert’s Tree Service: $17,520
• MAG Tree Service: $28,300
• Gonzales Tree Service: $24,000
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: F.7.
Department Recommendation:
September 23, 2025 Regular Meeting of the Exeter City Council
After evaluating all quotes received, staff recommends entering into an agreement with Gavin Tolbert’s Tree Service who provided the lowest quote in the amount of 17,520.
The recommended contract amount is $17,520. Funding for the tree trimming project will be sourced from the Glenn View Estates LLMAD special projects fund. There are funds available for the project in the Glenn View Estates LLMAD account.
The City Council has previously authorized tree trimming contracts for the Glenn View LLMAD in prior fiscal years. This action continues routine maintenance of district landscaping assets. • Tolbert’s Tree Service Quote
• MAG Tree Service Quote
• Gonzales Tree Service Quote
• Project Map
I move to authorize the City Administrator to execute an agreement with Gavin Tolbert’s Tree Service for Tree Trimming Services in the Glenn View Estates Landscaping and Lighting Maintenance Assessment District (LLMAD) in the amount of $17,520.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
September 23, 2025 Regular Meeting of the Exeter City Council
Gavin Tolbert's Tree Service
19149 Echo Drive
Woodlake, CA 93286
(559) 750-8729
[email protected]
gavintolbertstreeservice.com
Estimate
ADDRESS
Public Works Department
P.O. Box 237
Exeter
CA
93221
ESTIMATE 1023
DATE 09/03/2025
DESCRIPTION AMOUNT
Tree trimming within Glen View Estates Lighting & Landscaping District. Work limited to landscape strips adjacent to sidewalks and curbs. Excludes Schroth Park, south side of Vine St, and all private property:
0.00 N. Belmont (west side only): 6 trees 3,840.00
Meadow (north side): 18 trees 4,320.00
Meadow (south side): 15 trees 3,600.00
Glen View Dr (east & west sides): 12 trees 1,920.00
Vine St (north side, starting at 1119 Vine): 16 trees 3,840.00 TOTAL $17,520.00
Accepted By
Accepted Date
Please review us on Yelp, Google, and FaceBook!
Thank you for your business!
September 23, 2025 Regular Meeting of the Exeter City Council
MAG Tree Service
Lic. #1117406
18334 ave 304 Visalia Ca 93292
Phone: 559-972-8265
Email: [email protected]
JOB LOCATION:City Of Exeter
ESTIMATE
Description Quantity Unit Price Line
Full Trim up Trees on N Belmont 6 $650 $3,900
Full Trim up Trees on Meadow 33 $400 $13,200
Full Trim up Trees on Glen view Dr 12 $400 $4,800
Full Trim up Trees on N side of Vine St 16 $400 $6,400
Total
cost:
$28,300
Thank you for your business!
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
N
E
S
W
Glenn View Estates LLMAD
Tree Trimming Map
September 23, 2025 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
September 23, 2025
Wording for Agenda:
Authorization to Release Request for Proposal (RFP) for Classification and Compensation Survey.
Submitting Department:
Administration
Contact Name:
Francesca Quintana, City Clerk/Human Resources Manager
Staff recommends that the City Council, in accordance with Article 29 of the Memorandum of Understanding (MOU) between the City of Exeter and the California League of City Employees Association (CLOCEA) authorize the release of a Request for Proposal (RFP) for a Classification and Compensation Survey.
In accordance with Article 29 of the MOU with CLOCEA, the City is required to conduct a citywide classification and compensation survey in 2025, with a goal of completion by March 1, 2026. Staff is requesting City Council authorization to release a Request for Proposals (RFP) to retain a consultant to conduct the survey.
Conducting a comprehensive citywide survey will allow the City to:
• Obtain compensation data of comparable agencies
• Provide City Council with updated, accurate compensation information • Facilitate preliminary discussions with CLOCEA prior to MOU negotiations Staff will provide quarterly updates on the status of the survey to CLOCEA as required and present the completed survey to City Council and the union bargaining groups for informational purposes only.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.__
Agenda Item Number: F.8.
Department Recommendation:
Summary:
September 23, 2025 Regular Meeting of the Exeter City Council
Staff is seeking authorization to release the RFP to procure a qualified consultant. Once proposals are received, they will be brought back to City Council for final approval.
Evaluation Criteria: Proposals will be judged based on:
1. Experience and qualifications of the firm and assigned personnel.
2. Approach and methodology for conducting the survey.
3. Demonstrated understanding of the project requirements.
4. Cost-effectiveness of the proposal.
5. References and past performance on similar projects.
In accordance with Article 29 of the Memorandum of Understanding (MOU) between the City of Exeter and the California League of City Employees Association (CLOCEA), the City is required to commission a citywide classification and compensation survey in 2025, with a goal of completion on or before March 1, 2026. The current MOU term is from July 1, 2024, through June 30, 2026.
Article 29 of the CLOCEA MOU states:
"The City will commission a Citywide classification and compensation survey in 2025 with the goal of completion of the survey on or before March 1, 2026. If completed during the term of this agreement and prior to the next round of successor MOU bargaining, the survey will be presented to City Council and CLOCEA for informational purposes only, and the parties agree to engage in preliminary discussions regarding the survey before starting actual meeting and conferring on the successor MOU. Additionally, during the term of this agreement, the City will update CLOCEA on a quarterly basis of the status of the survey." The action requested tonight has a nominal cost associated with the drafting and noticing of the request for proposals. The results of the RFP will be brought before the City Council at a future date that will outline the cost, appropriation of funds, and the recommended funding source.
Approval of Resolution No. 2024-30 approving the MOU with CLOCEA on November 12, 2024. • CLOCEA MOU
• Draft RFP
Background:
Fiscal Impact:
Prior City Council Actions:
Attachments:
September 23, 2025 Regular Meeting of the Exeter City Council
I move to authorize staff to release a Request for Proposal (RFP) for Classification and Compensation Survey.
Recommended motion to be made by the City Council:
September 23, 2025 Regular Meeting of the Exeter City Council
RESOLUTION 2024-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER
APPROVING THE MEMORANDUM OF UNDERSTANDING (MOU) BY AND BETWEEN THE
CITY OF EXETER AND THE CALIFORNIA LEAGUE OF CITY EMPLOYEES ASSOCIATIONS (CLOCEA) FOR THE TERM JULY 01, 2024, TO JUNE 30, 2026
WHEREAS, the City of Exeter ("City") and the California League of City Employees Associations ("CLOCEA") have met and conferred in good faith regarding wages, benefits, and other terms and conditions of employment pursuant to the Meyers-Milias-Brown Act (MMBA); and WHEREAS, the City and CLOCEA have reached a tentative agreement, and CLOCEA has ratified the tentative agreement on a successor Memorandum of Understanding (MOU) outlining the terms and conditions of employment for the members of CLOCEA; and WHEREAS, the City Council of the City of Exeter has reviewed the terms and conditions of the MOU and finds that they are in the best interest of the City and its employees.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Exeter as follows:
1. Approval of Memorandum of Understanding: The City Council hereby approves the Memorandum of Understanding between the City of Exeter and the California League of City Employees Associations, attached hereto as Exhibit "A" and incorporated herein by this reference.
2. Authorization to Execute: The City Administrator is hereby authorized and directed to execute the Memorandum of Understanding on behalf of the City of Exeter.
3. Implementation: The City Administrator and/or their designee is authorized to take all actions necessary to implement the provisions of the Memorandum of Understanding, including but not limited to, the payment of wages and benefits set forth therein.
4. Effective Date: This Resolution shall take effect immediately upon its adoption.
The foregoing resolution was adopted upon a motion of Council Member MI LlS , and seconded by Council Member Skll'Y , and carried by the following vote at the City Council meeting held on November 12, 2024.
PASSED, APPROVED AND ADOPTED _this 12th day of November 2024.
AYES: t-,1.1 L-lS, ~ .4'l,L '( 1 \v\. 00 vt, 1 ,J6tj\'1 ~O't-J 1 _A\.,l/b) NOES: f/;
ASST Al N: -~---. ABSENT: r
Fr~
A~
-rk _ _ _
Frankie Alves, Mayor
September 23, 2025 Regular Meeting of the Exeter City Council
PROTECTING, PRESERVING,
AND PROMOTING
2'0WN A:
Memorandum of Understanding
By and Between the City of Exeter and
The California League of City Employees
Associations (CLOCEA)
July 01, 2024 - June 30, 2026
September 23, 2025 Regular Meeting of the Exeter City Council
Article
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28
29 30
31 TABLE OF CONTENTS
Title
Recognition
City Authority
Employee Rights
Waiver of Concerted Activity
Purpose and Application
Non-Discrimination
Maintenance of Benefits
Term of Agreement
Wages, Standard Work Week, Pay Period, and Pay Day
Overtime and Compensatory Time provisions
Payroll Deductions for Union Dues
Retirement Benefit
Health Benefits
Sick Leave & Personal Leave
Vacation Leave, Accrual Schedule, and Cap
Vacation Redemption
Workers Compensation
Disability Coverage
Other Leaves of Absence
Holidays
Uniforms/Uniform Allowance and Boot Allowance
Educational Reimbursement
Bi-Lingual Pay
Retention Pay
Safety Program and Training for Animal Handling
Random Drug Testing
Time for Union Business
Disciplinary Proceedings
Classification and Compensation Survey
Severability
Enactment
Appendix A
Page
3 3
3 3
4 4
4 5
5 5-6
6 7
7-8
8-10
10 11
11 11-12
13 14- 15
15 15 - 16
16 16
16 17
17 17
17 17
17-18
19 September 23, 2025 Regular Meeting of the Exeter City Council
Article 1 - Recognition
The City of Exeter (hereinafter referred to as "City") recognizes the California League of City Employees Associations (also known as CLOCEA and hereinafter referred to as "Union") as the exclusive representative for all of the Service and Maintenance employees holding any of the classification titles at the City of Exeter listed in Appendix A of this Memorandum of Understanding (herein after referred to as "MOU").
Article 2 - City Authority
The City shall retain all legal exclusive City rights with respect to matters of general legislative or managerial policy, which includes: the right to determine the mission of its constituent departments, commissions, and boards; set standards of service; determine the procedures and standards of selection for employment; direct employees; take disciplinary action; relieve its employees from duty because of lack of work or funds or other legitimate reasons; maintain the efficiency of city operations; determine the methods, means, and personnel by which City operations are to be conducted; take all necessary actions to carry out its mission in emergencies; and exercise full and complete control and discretion over its organization and the technology of work performed.
The City acknowledges that recent court decisions have imposed limitations on City's absolute right to take unilateral steps in circumstances of financial emergencies. In the event the City faces an emergency which may require modification of a term or condition of employment, City agrees to proceed to notify the union and meet and confer or meet and consult, as is legally required, in an effort to work to achieve a mutually agreeable accommodation and resolution consistent with applicable law.
Article 3 - Employee Rights
Employees shall enjoy all employment rights provided by State and Federal statutes and applicable law. Further, the City shall have as a primary goal the protection and furtherance of these rights.
Employees covered by this agreement may expect no deliberate violations of their employment rights, and timely corrective responses to legitimate grievances.
Article 4 - Waiver of Concerted Activity
The Union and its members, officers, and other representatives agree that they will not cause or condone any strike, slow down, or "sick-out" during the term of this agreement.
September 23, 2025 Regular Meeting of the Exeter City Council
Article 5 -Purpose and Application
This Memorandum of Understanding is entered into pursuant to the Myers-Milias-Brown Act, California Government Code Sections 3500 through 3511. It is intended to promote and provide harmonious relations, cooperation, and understanding between the City and employees covered herein, to provide an orderly and equitable means of resolving any misunderstandings or differences which may arise under the Memorandum, and to set forth the understanding of the parties reached as a result of good- faith bargaining.
Where this Memorandum of Understanding contains an article pertaining to a specific topic also contained in the City of Exeter Employee Rules & Regulations, the Article in this document shall apply and shall in effect replace the section of the Rules & Regulations.
Where provisions of this Memorandum of Understanding conflict or contradict provisions in the City of Exeter Employee Rules & Regulations, this document shall have precedent over the Rules & Regulations for those employees herein represented.
Where this Memorandum of Understanding is silent as to matters already addressed in the City of Exeter Employee Rules & Regulations, that document shall be the guiding source and authority.
Article 6 - Non-Discrimination
The parties agree to protect the rights of all employees to join and participate in the activities of CLOCEA or to have CLOCEA represent them in their employment relations with the City. It is further agreed that nothing herein shall prohibit an employee from representing himself/herself individually or appearing on his/her own behalf with the City, except as regards contract negotiations. No employee shall be intimidated, coerced, restrained, or discriminated against because of the exercise of these rights.
The provisions of this Memorandum of Understanding shall be applied equally to all employees covered hereby without discrimination because of race, color, sex, age, national origin, or political or religious affiliations.
Article 7 - Maintenance of Benefits
The provisions of all existing ordinances, resolutions, and policies of the City pertaining to the employment relationship, and which are within the scope of bargaining, shall remain in full force and effect, except as modified by this agreement, or as modified during the term of the agreement through the process of "meet and confer" where mutual agreement is reached.
No agreement, alteration, understanding, variation, waiver, or modification of any of the terms or provisions contained herein shall in any manner be binding unless made and executed in writing by all parties hereto and, if required, approved and implemented by the City Council.
September 23, 2025 Regular Meeting of the Exeter City Council
Article 8 - Term of Agreement
This agreement shall run from July 01, 2024, through June 30, 2026.
Article 9 - Wages, Standard Work Week, Pay Period, and Pay Day Effective the first full pay period including August 12, 2024, the City of Exeter shall grant a 4.0% base wage increase for the positions covered by this MOU.
Effective the first full pay period including July 01, 2025, the City of Exeter shall grant a 4.0% base wage increase for the positions covered by this MOU.
Eligible employees shall be granted merit step increases as appropriate during the term of this agreement.
The standard definition of FLSA workweek for City of Exeter employees shall be as follows:
• Employees shall work forty (40) hours in a standard workweek which shall begin at 12:00 a.m. on Monday and run through 11 :59 p.m. on the following Sunday. For purposes of calculating weekly overtime. the appointing authority shall have the discretion to designate an alternative workweek for a particular position where doing so will result in the overtime workweek aligning with the work schedule for that position. The appointing authority may also designate alternate workweeks based on operational needs. • The appointing authority shall fix the scheduled hours of work with due regard for the convenience of the public, this Memorandum of Understanding, and the laws of the State of California and the City of Exeter.
Pay periods are currently two weeks in length, beginning on Monday and running through the second Sunday following.
Employees are paid for the prior pay period on the first Friday following the pay period.
Article 10 - Overtime and Compensatory Time Provisions
It is the policy of the City of Exeter that overtime worked be kept to the minimum consistent with the protection of life, property, and the efficient operation of the department and activities of the City.
Overtime is defined as hours actually worked in excess of those regularly scheduled for the given day/week - hours actually worked in excess of eight (8) hours per day or forty (40) hours per work week. For the purposes of this article, vacation leave hours taken are considered hours worked. Sick leave hours taken are not considered hours worked.
Except as otherwise provided, work performed within the definition of overtime shall be compensated at a rate of 1.5 times the regular rate of pay, or as compensatory time banked at a rate of 1.5 times the hours worked. Overtime shall be recorded on City timecards (automated or manual) to the nearest minute (within the technical constraints of the system.) As a standard, overtime shall be paid to the employee as payroll.
The employee will be paid straight time or overtime as appropriate. If the employee wishes to be paid September 23, 2025 Regular Meeting of the Exeter City Council
comp time, they will so note that information on their time card. Compensatory time may be accrued to a cap of eighty (80) hours.
• Special Circumstances - Call Back Minimum
If an employee is called back in to work after the completion of their regular shift the City agrees to provide for a minimum call back time of two (2) hours. If the time actually worked is less than two (2) hours, the timecard shall reflect time worked as two (2) hours (the minimum.) If the time actually worked is greater than two (2) hours, the timecard shall reflect the time actually worked to the nearest minute. If the employee completes the assigned work and returns home, but is called back out within the original 2-hour window of time, that additional work shall be completed as part of the original call back. If the employee returns home and is called back after the original 2-hour window of time has expired, that call shall generate a new 2-hour minimum, with all the same provisions as stated above.
All hours compensated under the above call back provisions shall be at time-and-one-half (overtime) rate.
Public Works employees shall respond to callout only when directed to do so by the Public Works Director, his designee, or the City Administrator. The Public Works Director shall designate, when appropriate, an employee to authorize callout of Public Works employees. Any such individual so designated - if not already in a supervisorial/management position - shall be appropriately temporarily reclassified and/or compensated for working out of class in providing such administrative duties.
Urgent alarms/emergencies at the Wastewater Treatment Plant, City water tower, or City water wells will be exempt from this authorization requirement.
• Special Circumstances - Standby Compensation and Overtime Calculation City of Exeter employees may be eligible to receive "standby" compensation. Those employees who are requested to remain on standby over a weekend or other designated period shall be compensated as established by this Agreement. Currently this standby compensation is thirty dollars ($30.00) per day and shall remain so through the term of this agreement. Employees on "standby" status agree to remain within a twenty (20) minute response time to the city of Exeter and shall refrain from consuming alcohol during the standby time.
An employee receiving standby compensation may not necessarily be called in or called back to work that day, and the employee retains the standby compensation regardless of whether or not they are called. Employees are required to indicate actual standby time worked by submitting a hard copy timesheet with a punch card.
Article 11 - Payroll Deductions for Union Dues
It is understood and agreed that the Union (CLOCEA) has the right to payroll deduction of dues, service fees, and insurance premiums upon written authorization by the affected City employee.
Such deductions shall be made bi-weekly to coincide with the City's payroll cycle and shall be forwarded to the Union.
September 23, 2025 Regular Meeting of the Exeter City Council
Article 12 - Retirement Benefit
The City of Exeter participates in the CalPERS retirement program. Members represented by this MOU participate in the CalPERS local government employee "3% at Age 60" plan if they meet the criteria of "classic" CalPERS members, as defined by the Public Employee Pension Reform Act and related changes established by CalPERS in response to this legislation. "New" CalPERS members represented by this MOU receive an alternative benefit plan as mandated by CalPERS (2% at Age 62) with employee contributions also mandated at half of the normal cost rate rounded to the nearest quarter of one percent. (The effects of the Public Employees Pension Reform Act are essentially that plan premiums are less costly because "new" CalPERS members receive a diminished retirement benefit plan as compared to "classic" members.)
The City of Exeter has, to this point, been responsible for payment of the full employer contribution to the plan. Effective as soon as operationally feasible (on or immediately after July 1, 2015) the Employees have requested, and been approved, to contribute 3.0% of the EMPLOYER contribution to the plan. In exchange, each salary step shall be increased 3.0% to mitigate the net impact (there are some additional costs to the City that result from this action.) "Classic" employees are already responsible for payment of the full employee contribution of 8.0%.
All employees are responsible for understanding their specific CalPERS benefit, and should consult the City's Personnel Officer for any clarifications.
Except as modified by this MOU, retirement benefits shall remain in place as previously established, with no other changes during the term of this agreement in regard to employee contribution amounts or percentages unless mandated by legislation.
Early retirement, with reduced benefits, is available to an employee as provided by the CalPERS benefit plan.
Employees contemplating retirement are strongly urged to contact CalPERS directly to estimate retirement benefits and plan accordingly.
Article 13 - Health Benefits
In agreement with CLOCEA, the health insurance carrier was changed from AETNA to Blue Shield at the end of November 2020 to continue providing a wide network of health care providers. The Health Reimbursement Arrangement (HRA) with Employer Driven Insurance Services (EDIS), formerly BEN+ LECT, was continued to keep the benefit level to the employees the same after the health carrier change. This health benefit program will be reviewed by the City in the last quarter of the calendar year to determine how it compares to other options.
The City will provide a dental/vision insurance coverage through Principal for dental and Vision benefits per the plan presented to CLOCEA. This dental/vision benefit program will be reviewed by the City in the last quarter of each calendar year to determine how it compares to other options.
Current employees opting out of the health insurance plan will be "grandfathered in" and will continue to be eligible to receive the new dental/vision insurance coverage. Future employees, hired on or after July 1, 2019, will only qualify for this dental/vision insurance coverage if they also participate in the health insurance coverage
September 23, 2025 Regular Meeting of the Exeter City Council
In the course of negotiations, the City noted that the concept of a "cap" on City contributions to future medical benefit programs may be introduced. That discussion will occur at such time as plan changes are contemplated.
For CLOCEA members and their families who participate in the City's health plan, the City will pay the monthly fee for the employee and all covered family members to go to the Elite Wellness Health Clinic located at 315 S Johnson St, in Visalia, CA. CLOCEA members who opt out of the City's health plan may participate in this benefit at the member's cost. The City will get this setup and will notify employees as soon as this benefit is available.
Article 14 - Sick Leave & Personal Leave
All regular employees, upon completion of thirty (30) calendar days of continuous service, shall be eligible to utilize sick leave with pay.
Sick leave is currently accumulated at a rate of 8.00 hours per month (approximately 3.692 hours per bi- weekly pay period.)Sick leave accrual begins on the first day of employment.
Sick leave may be taken (deducted from the accrued sick leave bank) in increments of one-quarter hour ( ¼ hour,V2 hour, full hour) matching the time spent away from work due to illness or injury.
Sick leave accrual, as of the effective date of this agreement, will not be capped/limited for Employees in this bargaining unit.
If an employee is off work on bona fide use of sick time and such time includes a recognized City holiday, the holiday will be taken as such and hours for that day will not be deducted from the employee's sick leave bank.
If an employee becomes ill or injured during his/her approved vacation leave, those hours which he/she was ill or injured may, if requested by the employee and approved by the supervisor, be charged as sick leave provided that sufficient sick leave is available and the request is made and approved during the pay period in which the illness or injury was in effect.
Sick leave may be used as needed and approved to the point of full depletion, at which time the employee will no longer receive pay for time off work due to illness or injury { see also other sections that may apply such as those regarding disability.) If sick leave has been fully depleted and an illness or injury persists, vacation time may be requested by the employee.
Upon full depletion of accumulated sick leave, compensatory time, and vacation time, in regard to an illness or injury, an employee may- upon the recommendation of the employee's Department Head- be placed on medical leave of absence without pay for a period not to exceed sixty { 60) days. If the employee is granted such unpaid leave, and at the end of this period is unable to return to work, he/she must request an extension of unpaid medical leave which will be subject to the approval of the City Administrator. Unpaid medical leave of absence is a discretionary leave, subject to the approval of the City based upon individual circumstances. If extended unpaid medical leave is granted, the employee must notify the City of his/her intent and ability to return to work each thirty (30) days. If a request for unpaid medical leave is denied, and all sick leave, compensatory time, and vacation time have been fully September 23, 2025 Regular Meeting of the Exeter City Council
depleted, the employee's service with the City may be considered terminated.
The City reserves the right to require an employee to request of a medical professional a certification of illness or physical incapacity when that employee has been absent from work for three (3) consecutive days in a work week. Such certification must be presented or transmitted to the City prior to the fourth day of absence in the work week.
In the event the affected employee did not see a medical practitioner, he/she may be required to sign a written affidavit confirming the dates and reasons for absence, and be put on notice that any future such absences (3 or more days or 24 hours) will require a written certification from a medical practitioner.
For the purposes of this section, a physician/medical practitioner includes a chiropractor licensed by the State of California.
If written certification is provided, it should be forwarded to the City's Personnel Officer.
Upon separation from City employment, the employee will be paid as indicated for unused sick time hours remaining in his/her accumulated sick leave bank at the employee's current base rate of pay:
Years of Service
0 to less than 5
5 to less than 10
10 to less than 15
15 to less than 20
20 to less than 30
30 or more
Percentage of Balance to be Paid
Not eligible
15%
20%
25%
30%
50%
A retiring employee should consider at the time of retirement the opportunity to convert all, or a portion, of unused sick leave into service credit as part of the City's contract with CalPERS. • Other Uses of Sick Leave:
Each year, employees may use up to four (4) leave days from their paid sick leave bank as personal leave days. This is not a separate leave accrual, but an alternative allowed use of accumulated sick leave, for personal reasons other than illness or injury. To use sick leave as personal leave in this manner, employees must request and receive approval from their supervisor in advance ..
For employees who have accumulated more than 400 hours of sick leave, additional personal leave days may be taken as follows:
400 - 599 hours of accumulated sick leave - Five (5) total personal leave days available 600 - 799 hours of accumulated sick leave - Six (6) total personal leave days available 800 hours or more of accumulated sick leave - Seven (7) total personal leave days available September 23, 2025 Regular Meeting of the Exeter City Council
Leave of absence for maternity leave will be covered under the previous sections of this article and the Personnel Rules and Regulations and pursuant to State Law. Maternity leave shall be considered a valid medical reason and appropriate use of accumulated sick leave. An expectant employee may work until she has a written request from her physician at which time she may utilize accumulated sick leave for absence from work. The employee may continue on sick leave until the doctor gives written permission to return to work or until leave benefits are exhausted as provided above and in the Personnel Rules and Regulations.
Article 15 - Vacation Leave, Accrual Schedule, and Cap
All regular full-time employees, upon the completion of six months of continuous service, shall be eligible to utilize vacation leave.
Vacation leave shall be accrued and credited at regular intervals by all regular employees who are on a pay status.
Employees covered by this agreement shall accrue vacation days according to the following schedule:
Completed Years of Service Annual Accrual Monthly Accrual 0 to less than 3 12 days 8 hours
3 to less than 5 13 days 8 2/3 hours
5 to less than 7 14 days 9 1/3 hours
7 to less than 9 15 days 10 hours
9 to less than 11 16 days 10 2/3 hours
11 to less than 13 17 days 111/3 hours
13 to less than 15 18 days 12 hours
15 to less than 17 19 days 12 2/3 hours
17 to less than 20 20 days 13 1/3 hours
20andabove 21 days 14 hours
The maximum number of vacation hours that a covered employee may accrue shall be 300 hours.
Prior approval of use of all vacation time is required by the supervisor or department head. Requests for vacation time of one continuous week or longer shall be submitted no less than one ( 1) month in advance and acted upon by the City within two (2) weeks of receipt. Priority in approving vacation requests shall be based first on date of receipt of the request and then on seniority. Requests for vacation time of less than one (1) week in length may be requested at least three (3) days in advance and will be timely process by the City.
At no time will an employee be permitted to work for the City during his/her vacation and receive double compensation.
When a recognized holiday falls within an employee's approved vacation period, for which he/she would have otherwise been excused from work, that day shall not be charged as a day of vacation.
If an employee becomes ill or injured during his/her approved vacation leave, those hours which he/she was ill or injured may, if requested by the employee and approved by the supervisor, be charged September 23, 2025 Regular Meeting of the Exeter City Council
as sick leave provided that sufficient sick leave is available and the request is made and approved during the pay period in which the illness or injury was in effect.
Payment for accrued vacation upon termination shall be at the employee's current base rate of pay.
Article 16- Vacation Redemption
Employees may elect to receive cash in lieu of up to eighty (40) hours of vacation leave accrual each calendar year, subject to the terms and conditions in this section.
To receive cash in lieu of vacation leave accrual, an employee must submit an irrevocable written election form no later than December 31st of the calendar year prior to the calendar year in which the employee wishes to receive cash in lieu of leave. To be eligible, the employee must as of the December 31 deadline have at least one-hundred (100) hours of vacation leave accrued, and must have taken at least forty (40) hours of vacation leave during the previous year.
The cash in lieu will be payable in the last pay period of November the following calendar year.
Only leave hours already accrued in the calendar year for which an election is made may be cashed out. Cash-outs for leave hours accrued in a prior calendar year are not allowed. If an employee for any reason would not have accrued the full amount elected for cash-out during the current year, the cash-out amount will be reduced accordingly.
Article 17 - Workers Compensation
All employees who are absent from work by reason of a work-related injury or illness shall be covered as allowed by Workers Compensation. During the time the employee is in pay status while absent from work by reason of injury or illness covered by Workers Compensation, he/she shall continue to accrue sick leave and vacation benefits as though he/she were not on a leave of absence, but shall not receive credit for holidays.
Article 18 - Disability Coverage
The City will replace its practice of paying sho1t-term disability directly with an insurance policy. The City will pay for the policy and the benefit level, 2/3 of pay for benefits payable after 30 days for up to 6 months, will remain the same. The current system for short term disability will remain until the disability insurance policy can be put into place.
The City shall provide long-term disability benefits for each regular employee, provided and administered by a third-party provider.
Long-term disability benefits activate after six (6) months away from work due to a physician-confirmed disability resulting from a personal illness or personal injury. Within the six (6) month waiting period the following timeline may be helpful as a reference:
• An employee sustains a personal injury or suffers from a personal illness; • The employee consults with their physician, and their physician determines that the illness/injury is sufficiently serious as to cause them to be away from work for an extended period of time; September 23, 2025 Regular Meeting of the Exeter City Council
• The employee provides the City Personnel Officer with written documentation from the employee's physician describing the nature of the situation, the estimated time that the employee will need to be off work, and if applicable, the estimated date at which the employee may be able to return to work under a light duty work situation;
• The employee utilizes accrued sick leave and/or vacation time for the first thirty (30) days (during which time they continue to accrue sick leave/vacation, receive credit for holidays, pay into CalPERS retirement, etc.);
• On day thirty-one (31) of the absence, the City short term disability insurance policy and the benefit level, 2/3 of pay for benefits payable after 30 days for up to 6 months, begins; • During this six-month period, the employee no longer accrues sick leave or vacation and is not paid for holidays. During this six-month period the employee is responsible for continuing to make their employee contribution toward health benefits and any usual union dues. The City continues to pay Long Term Disability premiums and Life Insurance premiums; • During the six-month period, any remaining sick leave or vacation leave can be used to fill in the 1/3 gap in salary;
• If, after the six-month period, the employee is unable to return to work due to the illness/injury, a determination is made as to the course that is followed next; • If the employee goes onto long-term disability, the Standard policy coverage takes over from the City and the employee continues to receive two-thirds (2/3) of their salary, up to a maximum of $5000.00 per month.
• Employees must apply for all applicable benefits as listed above and should work with the Personnel Officer to accomplish this.
Miscellaneous Notes:
• Additional short-term disability benefits are made available to City of Exeter employees on a voluntary basis through one or more outside providers, with varying benefits and costs depending upon what is chosen by the employee. This coverage is optional and voluntary, and all costs are borne by the employee. These voluntary benefit plans may or may not cover the first thirty (30) days of illness/injury - each plan must be evaluated individually by the employee. Voluntary benefit plans may or may not coordinate with workers compensation, and the employee is encouraged to ask their provider about coordination of benefits. • Sick leave donation may be available to an employee to bridge a gap in disability coverage, but that coverage should not be assumed by the employee.
• The employee should work closely with the City of Exeter Personnel Officer regarding continuation of health benefits during the various phases of disability, as circumstances may vary. • The City of Exeter's disability benefits plan has only a 30-day waiting period, in contrast to the 90-day waiting periods found in many other plans.
• It is important to note that if an employee works any time during an illness/injury, the clock is "reset" and all timelines begin fresh when the employee ceases any work hours.
Light Duty:
The City of Exeter recognizes its legal obligations under applicable State and Federal law to pursue the appropriate procedures to attempt to make reasonable accommodations for employees whose work restrictions prohibit them from performing all of their usual and customary duties.
September 23, 2025 Regular Meeting of the Exeter City Council
Article 19-0ther Leaves of Absence
• Absence Without Leave
Absence from work without approved leave shall be considered to be without pay. Absence without leave for more than three (3) consecutive days shall be grounds for termination of employment. • Jury Duty/Court Appearance
Regular full-time employees subpoenaed for jury duty shall be granted a leave of absence with pay from their assigned duties until released by the court, provided the employee remits to the City all fees received for such duties ( other than mileage or subsistence allowance) upon receipt of funds by the employee.
Employees shall provide the City a copy of the subpoena prior to serving jury duty. Employees not required to report for jury service until after 10:00 a.m. shall report to their usual work site at the regularly scheduled time and shall be released from work with sufficient time to prepare and report for jury duty. If the employee is serving jury duty at a Tulare County court, and is released from jury duty prior to 2:00 p.m., they shall report back to work and complete their work day. Each employee who reports for jury duty will submit to their supervisor a copy of a time-stamped document provided by the court showing dismissal date/time.
The City cannot control break times or lunch periods while jury duty is served - those shall be at the discretion of the court.
Regular full-time employees who are subpoenaed to appear as witnesses on behalf of the State of California or any of its agencies will be granted a leave of absence with pay from their assigned duties until released. The employee shall remit all fees received for such appearances to the City upon receipt. Compensation for mileage or subsistence allowance shall not be considered a fee and may be retained by the employee.
Subpoenas for appearance in court on a civil matter unrelated to the employee's City duties, or on a criminal matter unrelated to the employee's City employment, will be accommodated, but appropriate compensatory time or vacation time must be taken by the employee during all absence from work. • Leave for Attendance at Industrial Accident Commission Hearing or Related Physical Examination Employees who have been injured in the course and scope of their employment with the City and who are required, as a result of such injury, to be absent from duty to take physical examinations required by the City's Workers Compensation insurer or the Industrial Accident Commission or to attend hearings related thereto, may be granted leave with pay for such absences by the City Administrator, when he/she determines such absences are appropriate and in the best interests of the City, and if the employee is in pay status at the time of the scheduled examination or hearing.
September 23, 2025 Regular Meeting of the Exeter City Council
Article 20 - Holidays
The following are designated as official City of Exeter holidays:
January 1 (New Years Day)
New Years Day is observed on January 1. If that date falls on a Saturday, the preceding Friday will be deemed to be that holiday for the purposes of this section. If that date falls on a Sunday, the following Monday will be deemed to be that holiday for the purposes of this section. Observed in 2019 on Tuesday January pt and in 2020 on Wednesday January 1
st
·
Third (3rd ) Monday in January (Martin Luther King, Jr.'s Birthday) Third (3rd ) Monday in February (George Washington's Birthday) Last Monday in May (Memorial Day)
July 4 (Independence Day) - Observed in 2018 and 2019 on July 4th.
First (l st ) Monday in September (Labor Day)
November 11 (Veteran's Day) Observed on November 12 in 2018 and on November 11th in 2019.
Fourth (4th ) Thursday and Friday in November (Thanksgiving) December 24 (Christmas Eve Day)
Christmas Eve Day (December 24) shall be on the day prior to Christmas. If the day off for Christmas occurs on a Monday, the previous Friday will be the day observed. If Christmas is "deemed" to be on Friday then the day occurs on the preceding Thursday.
December 25 (Christmas Day)
Christmas is observed on December 25. If that date falls on a Saturday, the preceding Friday will be deemed to be that holiday for the purposes of this section. If that date falls on a Sunday, the following Monday will be deemed to be that holiday for the purposes of this section.
December 31 (New Years Eve)
New Years Eve (December 31) shall be a 4-hour work day on the day prior to New Years Day. If, as noted above, the day off for New Years Day occurs on a Monday, the previous Friday will be the 4-hour work day observed. If New Years Day is "deemed" to be on Friday then the 4-hour day occurs on the preceding Thursday.
Employee Birthday (defined)
Each employee shall be granted one (1) paid day off for his/her birthday. The day off must be taken within seven (7) calendar days before and seven (7) days after the employee's actual birthday. If the day is not requested and taken within this time, it is September 23, 2025 Regular Meeting of the Exeter City Council
lost and not otherwise compensated. The specific date to be taken must be approved by the employee's supervisor, but shall not be unreasonably withheld within the designated period.
This benefit shall not be construed as an official holiday.
Article 21- Uniforms/Uniform Allowance and Boot Allowance Designated employees in the Public Works and Community Services departments shall be provided uniforms at no cost to the employee. The employee shall not wear the uniforms for other than jobrelated purposes. An employee will have to pay for replacement of, loss, or careless damages to the uniform.
For each member of this group serving in a field assignment, who has been actively working their regularly assigned shift for the preceding six months, or is a new hire, or is returning to their regular work schedule after an extended absence, the City shall provide a boot allowance of $250.00 per fiscal year to those employees requiring such footwear. This allowance is not retroactive - it applies to the current fiscal year at the time it is requested. The employee may purchase appropriate boots/shoes from one of the following authorized vendors:
• Boot Barn
• Lehigh Outfitters
• Redwing
• M01Tis Levin
• Tractor Supply
Any boot or shoe purchased must be certified as" ASTM F2413-05 PT Class 75 Protective Toe" compliant. The employee may request to purchase boots from another vendor by submitting a written request to the Department Head, said request must be approved by the Department Head prior to purchase The City shall provide to the employee upon request, and employee shall acquire, appropriate purchase documentation prior to employee making a purchase. If the desired footwear exceeds $250.00 in cost, the employee will be responsible for paying the difference at the time of purchase. Employee shall present the purchased shoes/boots to management to confirm the appropriateness before use. If the selected work boots do not exceed $250.00, the employee may at their discretion elect to purchase work stockings from the same vendor, and at the same time as the boot purchase, up to a total combined amount of $250.00 for boots/shoes and work stockings.
Article 22 - Educational Reimbursement
Educational reimbursement will be provided up to a maximum of $750.00 per fiscal/school year.
Employees wishing to pursue such reimbursement may request City funds when registering for the course(s) or after completion of the course(s). Employees shall submit a written request, with appropriate backup documentation, to their Department Head for processing. The Department Head will review the request for completeness and forward to the Personnel Officer within a calendar week for processing.
If the employee requests funds at the time of registration, they must submit documentation of the name, location, and cost of the course(s). The employee must also submit proof of successful completion of the course with a passing grade upon completion. If the employee fails to complete the course(s) or does not complete the course(s) with a passing grade, the employee must return the funds to the City of Exeter.
September 23, 2025 Regular Meeting of the Exeter City Council
The City reserves the right to deduct any such amount due the City from the employee's payroll or next special check.
If the employee requests reimbursement for a course(s) after completion, they must submit documentation of the name, location, and cost along with evidence of successful completion of the course(s) with a passing grade. Payment for, or reimbursement for, standalone tests, related to a course or related to pertinent job skills, will be allowed for no more than two attempts to successfully pass the test per fiscal year. If an employee attempts multiple times to pass a test, unsuccessfully, but is eventually successful, the City shall allow use of these funds to reimburse the employee for the expense of the final successful attempt.
Special licensing may be required for specific job classifications- particularly in the areas of water distribution, wastewater collection, and wastewater treatment. Should such licensing be required, the City shall bear the licensing fees. Fees related to optional training or licensing will be paid by the city or reimbursable within the provisions of this Article, but expenses such as travel and lodging for optional training, licensing, certification, or testing will only be allowed if budgeted in the depa1tment's training budget and approved by the Department Head.
Special drivers license classification may also be required for certain job classifications. The additional expense of such licensing, above and beyond the expense for typical automobile licensing, shall be paid by the city or reimbursed to the employee by the City.
Article 23 - Bi-Lingual Pay
Qualified and designated employees shall be granted a bi-lingual pay allowance of $23.08 paid bi-weekly.
Employees in these designated positions must satisfactorily pass the City's established bi-lingual exam process.Qualification and designation shall be approved by the City Administrator.
Article 24 - Retention Pay
Retention Pay shall be available to all CLOCEA employees. CLOCEA employees shall receive retention pay based on complete years of continuous City of Exeter full-time employment/service as a percentage of base wages as follows: 2.5% at each of 6, 10, and 15 years (up to a maximum of 7.5% ).
Article 25 - Safety Program and Training for Animal Handling The City of Exeter has established policies, procedures, and practices to encourage a safe work environment and safe work practices. The City shall provide an appropriate form for, and communication to employees on how to report, potentially unsafe conditions.
City of Exeter employees who have among their primary responsibilities specific job duties involving animal control or animal handling will have those duties contained within their job descriptions and will already possess, or be provided by the City of Exeter, appropriate training in handling such situations. If trained City employees are not on duty, or are otherwise unavailable for response to a call involving a dangerous/vicious animal, the City will request assistance from a suitable animal control officer from another jurisdiction or agency. Public Works and/or Community Services employees who are likely to encounter dead/injured animals during the course of their normal duties will be provided appropriate training as part of the City's routine safety training program.
September 23, 2025 Regular Meeting of the Exeter City Council
Article 26 - Random Drug Testing
The City of Exeter shall adopt a legally sound and operationally appropriate process for random drug testing of employees in specified job classifications (as determined and defined by law.) Article 27 -Time for Union Business
Two designated Union Stewards shall be released two (2) hours per month for Union business.
Union members shall be released one (1) hour, on a day prior to or during negotiations, to be agreed upon by the City and Union, for discussion of negotiations proposals. This hour shall be considered and recorded as time worked on that date. Other meeting times involving Union members shall occur during non work hours and employees shall not be compensated. • Article 28 - Disciplinary Proceedings
If discipline is to be imposed, an employee may informally provide information to their department head if they disagree with the level of discipline. However, if a formal Skelly conference is requested, someone other than their department head will act as the Skelly Officer.
Article 29 - Classification and Compensation Survey
The City will commission a Citywide classification and compensation survey in 2025 with the goal of completion of the survey on or before March O l, 2026. If completed during the term of this agreement and prior to the next round of successor MOU bargaining, the survey will be presented to City Council and CLOCEA for informational purposes only, and the parties agree to engage in preliminary discussions regarding the survey before starting actual meeting and conferring on the successor MOU. Additionally, during the term of this agreement, the City will update CLOCEA on a quarterly basis of the status of the survey.
Article 30 - Severability
If the effect of any provision of this Agreement shall be held to be invalid by any Court of competent jurisdiction, the remainder of the Agreement shall not be affected, and the parties shall meet and confer for the sole purpose of aiTiving at a mutually satisfactory replacement provision.
Article 31- Enactment
It is agreed that the foregoing shall be submitted to both the City Council of the City of Exeter by the City Administrator or his representative, and to the Union membership by its representative Committee, for consideration and approval.
September 23, 2025 Regular Meeting of the Exeter City Council
. ~k ttr
Executed thisQ day of fVQV'lftl 2024
FOR THE CITY OF EXETER FORCLOCEA
Adam Ennis, City Administrator Marcus Millan, Steward/President ATTEST
~ erk
September 23, 2025 Regular Meeting of the Exeter City Council
Covered Full-Time Classifications
Accounting Assistant
Administrative Assistant
Animal Control/Code Enforcement
Chief Operator
Clerk Dispatcher
Community Services Officer
Crew Leader
Maintenance Technician
Mechanic II
Maintenance Worker
Skilled Maintenance Worker
Operator I Water/Wastewater
Operator II Water/Wastewater
Records Clerk
Office Assistant
Recreation Leader
Recreation Coordinator
Recreation Supervisor
Senior Clerk Dispatcher
Senior Administrative Assistant
Appendix A
September 23, 2025 Regular Meeting of the Exeter City Council
CITY OF EXETER REQUEST FOR PROPOSALS (RFP)
Citywide Classification and Compensation Survey
RFP No.: 2025-XX
Issue Date: October 1, 2025
Proposal Due Date: October 31, 2025, at 5:00 PM
Contact Information:
Francesca Quintana, City Clerk/Human Resources Manager
[email protected]
(559)592-9244
September 23, 2025 Regular Meeting of the Exeter City Council
I. INTRODUCTION
The City of Exeter is seeking proposals from qualified consulting firms to conduct a comprehensive citywide classification and compensation survey. This survey will encompass all full-time City positions.
The goal of this survey is to ensure competitive, equitable, and consistent compensation across the City’s workforce. The survey is expected to be completed on or before March 1, 2026.
II. SCOPE OF WORK
The selected consultant will be responsible for:
1. Job Analysis and Classification Review
• Review and analyze current job descriptions for all full-time City positions. • Conduct interviews or surveys with employees and supervisors to gather information on job duties and responsibilities.
• Evaluate current classification structure for clarity, internal equity, and market alignment.
2. Market Compensation Survey
• Identify appropriate comparable agencies and benchmark positions. • Collect and analyze salary and benefit data to determine market competitiveness.
• Evaluate compensation trends and make recommendations for adjustments.
3. Internal Equity Analysis
• Analyze internal pay relationships to identify inequities or inconsistencies. • Recommend adjustments to maintain fair and equitable compensation practices.
4. Final Report and Presentation
• Prepare a detailed report of findings, analyses, and recommendations. • Present the final report to City Council and CLOCEA for informational purposes. • Provide interim updates to CLOCEA on a quarterly basis, as required by the MOU.
September 23, 2025 Regular Meeting of the Exeter City Council
III. PROPOSAL REQUIREMENTS
Proposals must include:
1. Cover Letter
• Introduction of the firm and its qualifications.
• Statement of understanding of project requirements.
2. Firm Qualifications
• Overview of experience conducting classification and compensation studies for public agencies.
• Resumes of key personnel assigned to the project.
3. Project Approach and Methodology
• Detailed description of the approach to the survey.
• Proposed timeline and project milestones.
4. References
• Minimum of three (3) public sector references for similar projects.
5. Cost Proposal
• Detailed breakdown of fees for each phase of the project. • Total not-to-exceed cost for the project.
IV. PROPOSAL EVALUATION
Proposals will be reviewed and scored based on:
1. Experience and qualifications of the firm and personnel.
2. Methodology and understanding of the project.
3. Demonstrated experience with public sector classification and compensation surveys.
4. Cost-effectiveness and clarity of proposal.
5. Quality of references and past performance.
Staff will bring the proposals and evaluation results back to City Council for final approval of the selected consultant.
September 23, 2025 Regular Meeting of the Exeter City Council
V. TIMELINE
Milestone Recommended Date Notes
RFP Issued October 1, 2025 Official release date of RFP Deadline for Questions/
Clarifications October 15, 2025 Two weeks after issuance; allows vendors to submit written questions Responses to Questions
Posted October 22, 2025 One week after question deadline; ensures all vendors receive answers Proposal Due Date October 31, 2025
Four weeks from issuance; sufficient time
for thorough proposals
Proposal Evaluation
Period
November 1 –
November 7, 2025
One-week period for staff review and
scoring
City Council Review &
Consultant Selection
November or early
December 2025
Present evaluation results and staff
recommendation to Council for final
approval
Contract Execution /
Notice to Proceed Early December, 2025 Allows consultant to begin work before the end of the calendar year Survey Completion Goal March 1, 2026 Consistent with CLOCEA MOU requirement VI. SUBMISSION INSTRUCTIONS
Proposals must be submitted electronically (PDF format) to the contact listed below by 5:00 PM on October 31, 2025.
Submission Contact: Francesca Quintana, City Clerk/Human Resources Manager [email protected]
Late submissions will not be considered.
September 23, 2025 Regular Meeting of the Exeter City Council
VII. TERMS AND CONDITIONS
• The City reserves the right to reject any or all proposals. • All submitted materials become property of the City of Exeter. • The selected consultant will enter into a standard City professional services agreement. • The City is not responsible for any costs incurred in preparing proposals.
VIII. ATTACHMENTS
Attachment A: Current Salary Schedule and Personnel Allocation September 23, 2025 Regular Meeting of the Exeter City Council
ĨĨĞĐƚŝǀĞ͗:ƵůLJϭ͕ϮϬϮϱ
September 23, 2025 Regular Meeting of the Exeter City Council
City of Exeter | Budget Book FY 2024/25 & FY 2025/26 Page 113 September 23, 2025 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
September 23, 2025
Wording for Agenda:
Public Hearing to Consider Adoption of Resolution No. 2025-41, A Resolution of the City Council of the City of Exeter, Approving the Closeout of the City’s 21 Community Development Block Grant (CDBG-PL-30007) and Accepting the Sanitary Sewer and Wastewater Treatment Plan Master Plan.
Submitting Department:
Public Works and Finance
Contact Name:
Rene Miller, Finance Manager
Staff recommends that the City Council hold a public hearing to consider adoption of Resolution No. 2025-41, a Resolution of the City Council of the City of Exeter, approving the closeout of the City’s 21 Community Development Block Grant (CDBG-PL-30007) and accepting the Sanitary Sewer and Wastewater Treatment Plan Master Plan.
The Sanitary Sewer and Wastewater Treatment Plan Master Plan (attached to this report) was accepted by the City Council at a prior meeting on January 23, 2024, and the closeout of the City’s 21 Community Development Block Grant (CDBG-PL-30007) on March 11, 2025, however earlier this month, the City was notified by the State that additional requirements needed to be met as a part of the closeout process for the project and requested that the City of Exeter hold another public hearing to closeout the project.
Therefore, city staff has duly noticed the public hearing and brings this item back to the City Council for formal action. If approved, Staff will complete all documents associated with the closeout and submit it to the State.
For action by:
☒City Council
Regular Session:
☐Consent Calendar
☐Regular Item
☒Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: G.1.
Department Recommendation:
Summary:
September 23, 2025 Regular Meeting of the Exeter City Council
In 2022, the Council approved QK to perform a Sanitary Sewer Master Plan. Later that year, the finance director was able to obtain a CDBG Planning Grant. Since the work had already begun prior to finalizing the CDBG Grant, the City could only utilize $48,469.59 of the $250,000 grant awarded. The report was an update to the Sanitary Sewer Master Plan prepared in 1974.
The updated Master Plan includes a complete system-wide hydraulic analysis. Sanitary sewer flow was allocated using an equivalent dwelling unit analysis and a diurnal pattern to analyze peak flow in the system. The collection system flow was incorporated into a hydraulic model to evaluate the City’s sanitary sewer collection system. The hydraulic model was developed using existing plans, Geographic Information System (GIS), QK Survey information, and field observation. The hydraulic model confirmed the City’s collection system is adequately sized and operating sufficiently. The few collection system issues observed by City staff are the result of operational issues at three lift stations, two of which are City-owned and operated and the third is privately owned and operated by the property owner.
The Wastewater Treatment Plant (WWTP) was thoroughly analyzed to determine areas of improvement. Several components of WWTP require improvements to allow the plant to operate at its designed capacity. The required improvement projects for both the WWTP and collection system were developed and assigned costs as part of a Capital Improvement Program. The Capital Improvement Program includes project priorities based on the following categories:
• Near-term – Facility requirements needed to resolve existing operational issues within the next five years.
• Mid-term – Facility requirements needed to resolve minor operational issues of existing developed areas.
• Long-term – Facility requirements needed to provide collection and treatment facilities to areas of future development.
As part of the updated Sanitary Sewer Master Plan, the following Capital Improvement Program costs, by priority, have been developed:
Near-term $6,060,450
Mid-term (20% increase) $1,448,940
Long-term (25% increase) $38,566,157
Total Costs $46,075,500
The City of Exeter’s Sanitary Sewer Master Plan provides staff the information to evaluate the existing fund reserves and developer impact fees to implement the Capital Improvement Program. These capital costs will be included in the fee study that is to be performed this fiscal year.
Background:
September 23, 2025 Regular Meeting of the Exeter City Council
Tonight’s action has no associated additional fiscal impact.
The Sanitary Sewer and Wastewater Treatment Plan Master Plan was accepted by the City Council at a prior meeting on January 23, 2024. The closeout of the City’s 21 Community Development Block Grant (CDBG-PL-30007) was also approved at a prior meeting on March 11, 2025.
• January 23, 2024, Agenda Item
• March 11, 2025, Agenda Item
• Draft Master Plan
• Resolution No. 2025-41
I move to adopt Resolution No. 2025-41, a Resolution of the City Council of the City of Exeter, approving the closeout of the City’s 21 Community Development Block Grant (CDBG-PL-30007) and accepting the Sanitary Sewer and Wastewater Treatment Plan Master Plan.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
March 11, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
March 11, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
CITY OF EXETER
SANITARY SEWER MASTER PLAN
NOVEMBER 2023
September 23, 2025 Regular Meeting of the Exeter City Council
SANITARY SEWER MASTER PLAN
Prepared for:
City of Exeter
100 North C Street
Exeter, CA 93221
Contact Person: Daymon Qualls, Director of Public Works Phone: (559) 592-3318
Consultant:
2816 Park Avenue
Merced, CA 95348
Contact: Martin Querin
Phone: (559) 733-0440
Fax: (559) 733-7821
November 2023
© Copyright by Quad Knopf, Inc.
Unauthorized use prohibited.
Project #220130
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page i
Table of Contents
SECTION 1 - Executive Summary .......................................................................................................... 1-1 SECTION 2 - Introduction ........................................................................................................................ 2-1
2.1 - Background ...............................................................................................................................................2-1
2.2 - Authorization............................................................................................................................................2-1
2.3 - Scope............................................................................................................................................................2-1 SECTION 3 - Study Area ........................................................................................................................... 3-1 SECTION 4 - Engineering and Planning Criteria ............................................................................... 4-1
4.1 - Collection System....................................................................................................................................4-1
4.1.1 - Sanitary Flow..........................................................................................................................4-1
4.1.2 - Hydraulics ................................................................................................................................4-5
4.1.3 - Lift Stations..............................................................................................................................4-6
4.2 - Wastewater Treatment Plant.............................................................................................................4-6 SECTION 5 - Existing Collection System and Wastewater Treatment Plant ............................ 5-1
5.1 - General System Description................................................................................................................5-1
5.2 - Collection System....................................................................................................................................5-1
5.2.1 - Existing Lift Station Capacities.........................................................................................5-3
5.2.2 - Reported Sanitary Sewer Overflows..............................................................................5-3
5.2.3 - Existing Observed Issues....................................................................................................5-4
5.2.4 - Hydraulic Model Results.....................................................................................................5-4
5.3 - Wastewater Treatment Plant.............................................................................................................5-5
5.3.1 - Existing Capacities and Flow............................................................................................5-5
5.3.2 - Existing Issues ........................................................................................................................5-5 SECTION 6 - Proposed Facilities ............................................................................................................ 6-1
6.1 - Collection System.................................................................................................................................6-10
6.1.1 - Combined Sewer Separation..........................................................................................6-10
6.1.2 - Future Development Areas ............................................................................................6-10
6.2 - Wastewater Treatment Plant..........................................................................................................6-13 SECTION 7 - Capital Improvement Program ..................................................................................... 7-1 SECTION 8 - Conclusions and Recommendations ............................................................................ 8-1
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page ii
Appendices
Appendix A – Ordinance No. 2925
Appendix B – City of Exeter Sanitary Collection System
Appendix C – Sanitary Lift Station Pump Curve
Appendix D – City of Exeter Master Plan Improvements
List of Figures
Figure 3-1 Study Area......................................................................................................................................3-2 Figure 4-1 City of Exeter Sanitary Sewer Tributary Areas ...............................................................4-2 Figure 4-2 City of Exeter Existing Land Use ...........................................................................................4-3 Figure 4-3 City of Exeter General Plan Land Use..................................................................................4-4 Figure 5-1 City of Exeter Sanitary Sewer Collection System............................................................5-2 Figure 5-2 City of Exeter Wastewater Treatment Plant Flow Diagram.......................................5-7 Figure 6-1 Future Development Master Plan Improvements - North..........................................6-3 Figure 6-2 Future Development Master Plan Improvements - East.............................................6-4 Figure 6-3 Future Development Master Plan Improvements - South..........................................6-5 Figure 6-4 Future Development Master Plan Improvements - West............................................6-6 Figure 6-5 Existing City Limits Master Plan Improvements ............................................................6-7 Figure 6-6 Existing City Limits Master Plan Improvements ............................................................6-8 Figure 6-7 WWTP Master Plan Potential Improvements...............................................................6-15 List of Tables
Table 4-1 Non-Residential EDU Assignments........................................................................................4-1 Table 4-2 Existing Sanitary Sewer Gravity Mains ................................................................................4-5 Table 4-3 Depth of Flow versus Diameter of Pipe................................................................................4-6 Table 4-4 Minimum Slope..............................................................................................................................4-6 Table 5-1 Existing Sanitary Sewer Gravity Mains ................................................................................5-1 Table 5-2 City-owned Sanitary Lift Stations...........................................................................................5-3 Table 5-3 City-owned Lift Station Capacity Evaluations ...................................................................5-3 Table 5-4 WWTP Existing System Capacities ........................................................................................5-5 Table 6-1 Proposed Master Plan Improvements ..................................................................................6-2 Table 6-2 Proposed Existing System Upsizing Requirements......................................................6-12 Table 6-3 Proposed Existing System Lift Station Improvements................................................6-13 Table 6-4 Proposed Sewer Separation Improvements ...................................................................6-13 Table 6-5 Proposed Existing System Upsizing Requirements......................................................6-14 Table 7-1 Capital Improvement Program................................................................................................7-2
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 1-1
SECTION 1 - EXECUTIVE SUMMARY
The City of ExeterSanitary Sewer Master Plan was prepared to provide the City with a Capital Improvement Program to identify improvement projects for existing issues and new development within the City’s Sphere of Influence. This report is an update to the Sewer Water Master Plan prepared in 1974.
The Master Plan includes a complete system-wide hydraulic analysis. Sanitary sewer flow was allocated using an equivalent dwelling unit analysis and a diurnal pattern to analyze peak flow in the system. The collection system flow was incorporated into a hydraulic model to evaluate the City’s sanitary sewer collection system. The hydraulic model was developed using existing plans, Geographic Information System (GIS), QK Survey information, and field observation. The hydraulic model confirmed the City’s collection system is adequately sized and operating sufficiently. The few collection system issues observed by the City are the result of operational issues at three lift stations, two of which are City-owned and operated and the third is privately owned and operated by the property owner. The Wastewater Treatment Plant (WWTP) was thoroughly analyzed to determine areas of improvement.
Several components of the WWTP require improvements to allow the plant to operate at its designed capacity. The required improvement projects for both the WWTP and collection system were developed and assigned costs as part of a Capital Improvement Program. The Capital Improvement Program includes project priorities based on the following categories:
• Near-term – Facility requirements needed to resolve existing operational issues within the next five years.
• Mid-term – Facility requirements needed to resolve minor operational issues of existing developed areas.
• Long-term – Facility requirements needed to provide collection and treatment facilities to areas of future development.
The following Capital Improvement Program costs, by priority, have been developed:
Near-term $6,060,450
Mid-term (20% increase) $1,448,940
Long-term (25% increase) $38,566,157
Total Costs $46,075,500
The hydraulic model developed as part of this Master Plan is dynamic and should be updated to reflect any changes that would affect the City’s collection and treatment system. It is recommended the City Council adopt this report as the City of Exeter’s Sanitary Sewer Master Plan and evaluate the existing fund reserves and developer impact fees to implement the Capital Improvement Program.
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 2-1
SECTION 2 - INTRODUCTION
2.1 - Background
The City of Exeter (City) is in Tulare County in the southeastern portion of the San Joaquin Valley. It is bisected by State Route 65, which runs north and south, and is situated approximately one and one-half miles south of State Route 198. The City’s wastewater system consists of the following elements:
1. Seven lift stations.
2. An underground collection system, totaling over 190,000 linear feet of pipe.
3. A WWTP with a design capacity of 1.94 million gallons per day (MGD).
2.2 - Authorization
The City Council of the City of Exeter authorized the preparation of this report to serve as a guide for a Sanitary Sewer Master Plan, to recommend priorities for system replacement and improvements both within the collection system and at the City’s wastewater treatment plant, and to provide criteria for developers and the City in the design of additions to the system.
2.3 - Scope
The intent of this report is to develop a Master Plan to guide the City of Exeter in making future decisions on areas of need within the City’s sanitary sewer collection and treatment systems and make recommendations for capital improvement projects to address those needs. The Master Plan will address both areas of existing deficiencies and propose facilities for future development within the City’s Sphere of Influence (SOI). In order to make recommendations on the proposed improvement projects, the following analyses were performed:
1. Prepare an inventory of existing wastewater facilities and determine if existing design and conditions are adequate for the planned duration and growth of the planning period.
2. Evaluate and predict future growth within the City’s Sphere of Influence and its effects on the wastewater collection and treatment facilities.
3. Develop an existing and future conditions hydraulic model to evaluate the existing wastewater collection system and proposed wastewater improvements.
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 3-1
SECTION 3 - STUDY AREA
The Exeter General Plan identifies a 20-year planning boundary in which urban development is expected to occur over the plan period. However, due to Exeter’s slower-than-expected growth rate, the planning boundary established by the 2020 General Plan was not expanded for the purpose of this Master Plan. Local Agency Formation Commission (LAFCo) has adopted a Sphere of Influence for Exeter that is very similar in location to the 20-year planning boundary. City staff has determined the Sphere of Influence is appropriate for the Study Area of this project. Figure 3-1 defines the Study Area boundary.
Exeter is located in the San Joaquin Valley near the foothills of the Sierra Nevada. The climate is clear, hot, and arid in the summer, and the winter is cold and partly cloudy. Temperatures range from a high of 100 degrees Fahrenheit in the summer months to a low of 40 degrees Fahrenheit in the winter. The average annual precipitation in Exeter is approximately 13 inches of rain, with the highest precipitation rate occurring in March.
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 3-2
Figure 3-1
Study Area
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 4-1
SECTION 4 - ENGINEERING AND PLANNING CRITERIA
4.1 - Collection System
4.1.1 - SANITARY FLOW
A tributary area analysis was performed for the City’s sewer shed area, shown in Figure 4-1.
The land use of each sewer shed was used to allocate the number of dwellings and equivalent dwelling units (EDUs). Land use was determined using the Map of Exeter Zone Districts Updated 2021, shown in Figure 4-2, and Google Earth information for existing conditions.
Sanitary flow for future development was determined using the land use based on the Exeter General Plan shown in Figure 4-3. EDUs are a standardized unit that equates non-residential properties to a specific number of dwellings. Each dwelling is then allocated a sanitary flow rate. EDUs were allocated to each non-residential property according to the conversions summarized in Table 4-1.
Table 4-1
Non-Residential EDU Assignments
Property Type EDUs Unit
Food Service Establishment 3.0 Each
Church 2.0 Each
Hotel/Motel 0.38 Per Room
High School 1.0 Per 24 Students
Middle School 1.0 Per 40 Students
Elementary School 1.0 Per 50 Students
Office/Commercial Building 2.0 Each
Retail 2.0 Each
Industrial 2.0 Each
Gas Station 2.0 Each
Trailer Space 0.5 Per Space
Multi-Family Building 0.67 Per Residence
The flow rate for each EDU was determined based on the average daily flow rate recorded at the WWTP of 750,000 gallons per day (gpd). The tributary analysis yielded a total of 3,967 EDUs at 189 gpd.
Future sanitary sewer flow rates were determined based on future development land use with a gpd/acre coefficient. The coefficients were established by the City of Visalia as a result of their 1994 flow monitoring program. Tulare County does not have a set standard for future development flow coefficients. Residential coefficients were increased by 25 percent for this study to reflect the change in zoning requirements that allows an increased number of dwellings allowable per acre. The majority of the future development area is zoned as “Urban Reserve.” For this analysis, areas zoned “Urban Reserve” were analyzed as “Medium-Density Residential.” The coefficients for each land use are summarized in Table 4-2.
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 4-2
Figure 4-1
City of Exeter Sanitary Sewer Tributary Areas
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 4-3
Figure 4-2
City of Exeter Existing Land Use
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 4-4
Figure 4-3
City of Exeter General Plan Land Use
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 4-5
Table 4-2
Existing Sanitary Sewer Gravity Mains
Land Use Flow
Coefficient
(gpd/acre)
Rural Residential 625
Low-Density Residential 1,250
Medium-Density Residential 2,250
High-Density Residential 3,125
Commercial 1,000
Light Industrial 1,100
Heavy Industrial 1,900
Peaking Factor
The design flow was implemented into the model using a typical sanitary residential diurnal pattern. A diurnal pattern is a normalized daily flow pattern that reflects the fluctuations in sanitary sewer flow throughout the day. The existing conditions’ diurnal pattern has a peaking factor of 1.5, slightly larger than the average peak experienced at the WWTP of 1.37.
The diurnal time pattern was adjusted for future development flow to include a peaking factor of 1.8 for a more conservative analysis.
4.1.2 - HYDRAULICS
Sanitary Sewer Design Standards were established based on Exeter’s City Standards and Tulare County’s Ordinance No. 2925, which established permit requirements, standards, and specifications for sanitary sewer systems. Ordinance No. 2925 can be found in Appendix A.
Manning’s n coefficients range from 0.011 to 0.017 for typical sanitary sewer gravity mains.
A Manning’s n coefficient of 0.013 was used for this study based on the average pipe age and material.
Hydraulic Model
A hydraulic model was developed to analyze the existing sanitary sewer collection system’s capacity compared to the required design parameters. The model was created in PCSWMM, an advanced modeling software that operates on the same engine as the free EPA SWMM 5 software. The model was built using GIS, plan drawings, survey information, and field observation. Exeter’s entire sanitary sewer collection system is included in the model.
The existing conditions model was analyzed to determine if there were any areas of surcharging or flooding. New sanitary sewer gravity mains were designed in accordance with the depth of flow versus diameter requirements of Ordinance No. 2925 and with a minimum diameter of eight inches. The depth of flow requirements is summarized in Table 4-3.
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 4-6
Table 4-3
Depth of Flow versus Diameter of Pipe
Diameter Percent Full
6” to 18” 50%
21” and Over 67%
Minimum slopes were implemented for the future development model based on the criteria summarized in Table 4-4.
Table 4-4
Minimum Slope
Diameter (in.) Minimum Slope
8 0.004
10 0.0028
12 0.0022
15 0.0016
18 0.0012
24 0.0008
30 0.00058
36 0.00046
4.1.3 - LIFT STATIONS
The lift stations were evaluated to determine if they have the capacity to convey the peak daily flow with one pump offline for redundancy. Lift stations that could not convey the peak flow with one pump offline were considered deficient.
4.2 - Wastewater Treatment Plant
The City’s WWTP was evaluated based on existing issues reported by the operating staff, the ability to accommodate existing and future flow as designed per as-builts from the plant’s upgrade in 1999-2000, and limitations and guidelines laid out in the plant’s waste discharge requirements from the Regional Water Quality Control Board.
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 5-1
SECTION 5 - EXISTING COLLECTION SYSTEM AND WASTEWATER TREATMENT PLANT
5.1 - General System Description
The entire area within the city limits is served by the sanitary sewer collection system. The system collects both domestic and industrial sanitary flow and transports the flow for treatment at the City’s WWTP. The existing system and WWTP location are shown in Figure 5-1.
5.2 - Collection System
The collection system consists of 190,824 lineal feet of City-owned sewers. An overall system figure can be found in Appendix B. The majority of the older sanitary sewer pipes are vitrified clay. Old piping has mortar joints, and new piping has rubber ring-type joints. The main network of the collection system was installed between 1940 and 1973. The depths of the sewer range from a minimum of four feet to a maximum of seven feet with an average depth of approximately 5.5 feet. There are a total of seven lift stations throughout the collection system. Each of the City-owned lift stations has two Flygt 3085 3 HP pumps or equal and a wet well depth of approximately 16–25 feet. The lift stations’ pump capacities were determined using the pump curve found in Appendix C.
There are three areas in which the sanitary collection system accepts stormwater flow. The three locations are as follows:
1. 901 1st Street: The floor drains discharge into the sewer main on Rocky Hill.
2. 301 G Street: The floor and parking lot drains flow to the manhole at the intersection of G Street and West Palm Street. The eight-inch sewer gravity main runs southeast on G Street toward Pine Street.
3. 701 Industrial Drive: The floor drains and outside drains flow to the Industrial Drive eight-inch sewer gravity main that runs north on Industrial Drive tributary to the Industrial Lift Station on Firebaugh Avenue.
The existing system is comprised of the following major elements:
Table 5-1
Existing Sanitary Sewer Gravity Mains
Diameter Length (feet)
6” 67,546
8” 100,846
10” 5,044
12” 3,842
14” 4,467
15” 1,895
24” 681
30” 7,578
Total 191,899
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 5-2
Figure 5-1 City of Exeter Sanitary Sewer Collection System September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 5-3
Table 5-2
City-owned Sanitary Lift Stations
Name Capacity*
(gpm)
Quince 330
Visalia Road 242
Industrial 242
Filbert 330
Rocky Hill 340
A&W 330
Lenox 330
*Capacity with one pump offline.
5.2.1 - EXISTING LIFT STATION CAPACITIES
Each lift station was evaluated based on the required capacity to accommodate the peak flow tributary to the station with one pump offline. Each lift station’s required capacity was determined based on the flow generated in the model. Required capacity should be confirmed by flow monitoring or other means prior to the design of any improvements. The pump manufacturer recommends the pump operate with less than 30 starts per hour. Table 5-3 summarizes the lift station capacity evaluations.
Table 5-3
City-owned Lift Station Capacity Evaluations
Name
Required
Capacity
(gpm)
Capacity
(gpm)
Startups per
Hour Capacity?
Quince 16 330 2 Yes
Visalia Road 200 242 17 Yes
Industrial 28 242 3 Yes
Filbert 1.0 330 <1 Yes
Rocky Hill 33 340 5 Yes
A&W 52 330 2 Yes
Lenox 8 330 <1 Yes
5.2.2 - REPORTED SANITARY SEWER OVERFLOWS
There have been eight reported sanitary sewer overflows (SSOs) since 2010. SSO volumes did not exceed 5,000 gallons. Five of the eight SSOs were the result of pump station operational issues at the Rancho Lift Station, which is not a City-owned station. Two of the SSOs appear to be a result of pump station operation issues at the Industrial Lift Station.
Issues with the Industrial Lift Station have been observed by City staff, and details are included in Section 5.3.2. The SSO locations are displayed in Figure 5-1.
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 5-4
5.2.3 - EXISTING OBSERVED ISSUES
Gravity Mains
There has been no observed flooding or surcharging within the gravity mains of the collection system.
Sanitary sewer televising showed damage to the sewer line running through Brick House Park beneath the Verizon utility vault at the southern edge of the park. The damage could potentially affect water quality at the well if not addressed.
There is approximately 510 LF of 6-inch gravity main that passes through residential properties on Peach Drive and Plum Drive. Accessing the pipe and the manholes for maintenance has proven difficult historically. The City would benefit from the relocation of this main into the City Right-Of-Way.
Lift Stations
There have been several observed issues with a couple of City-owned lift stations throughout the system. The Quince Lift Station’s pumps frequently clog. Due to the nature of the wet well manhole and pump configuration, the pump is very difficult to pull and clean. During clogging events, the pumps will stop working completely and pose a danger to the surrounding homes. The A&W Lift Station pump stands on its feet in the wet well and frequently falls over at high flow, disrupting normal operation. The Quince, Lenox, and A&W lift stations all utilize soft blue discharge hoses and lack permanent discharge mechanisms.
5.2.4 - HYDRAULIC MODEL RESULTS
Existing Conditions Model
The existing conditions model shows some minor surcharging in the collection system; however, there were no areas that came within three feet of the manhole rim elevation except for a single manhole at the intersection of Lenox Avenue and North Bryant Court. The manhole is the discharge of the Lenox Lift Station and is only 3.15 feet deep, according to asbuilts. The model shows the downstream six inches is not adequately sized to convey the peak flow from the lift station so there is flooding at the manhole. However, there have been no observed overflows in this area.
The model shows the 14-inch discharge main to the WWTP is over capacity for the existing sewer flow. The pipe remains surcharged from the outlet at the WWTP upstream to the intersection of Glaze Avenue and Belmont Avenue.
Future Development Model
Future development sanitary sewer flow was analyzed to be conveyed by the existing collection system. Therefore, major sewer improvements to the existing system were September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 5-5
implemented to accommodate the flow. The improvements to the existing collection system are summarized in Section 6.1.
5.3 - Wastewater Treatment Plant
5.3.1 - EXISTING CAPACITIES AND FLOW
The existing WWTP was upgraded in 1999–2000 to accommodate a design capacity of 1.94 million gallons per day. With the existing deficiencies,the actual capacity at the plant is closer to 1.0 million gallons per day, with the limiting factor being Oxidation Ditch No. 1 being inoperable. Typical daily flow at the plant ranges from 600,000 to 750,000 gallons per day, allowing the plant to sufficiently treat existing flow.
The WWTP treatment process begins with the influent entering the headworks, which contains a mechanical bar screen that acts as the primary screening and debris removal process. From there, the influent flows to one of two oxidation ditches which serve as the primary treatment for removing biodegradable organics. The flow then moves to the Mixed Liquor Lift Station, which serves primarily to remove biochemical oxygen demand from the activated sludge and to move the flow to one of three secondary sedimentation basins where solids will settle out of the flow. Flow from the basin will go to one of three effluent lagoons.
Return-activated sludge/waste-activated sludge (RAS/WAS) pump stations will take sludge from the basins to one of eight sludge handling facilities. This process is detailed in the WWTP process flow diagram in Figure 5-2. Table 5-4 below details the WWTP’s components and their sizes or capacities.
Table 5-4
WWTP Existing System Capacities
Component
Existing Capacity
or Volume
Headworks/Bar Screen 4 MGD
Influent Pump Station 5.34 MGD
Oxidation Ditch No. 1 1 MGD
Oxidation Ditch No. 2 1 MGD
Mixed Liquor Lift Station 5.34 MGD
Secondary Sedimentation Basin No. 1 22,364 cu. ft.
Secondary Sedimentation Basin No. 2 30,216 cu. ft.
Secondary Sedimentation Basin No. 3 10,178 cu. ft.
Sludge Drying Beds (8 total) 159,500 sq. ft.
Effluent Lagoon No. 1 42 ac-ft
Effluent Lagoon No. 2 42 ac-ft
Effluent Lagoon No. 3 40 ac-ft
5.3.2 - EXISTING ISSUES
The City’s existing WWTP faces several deficiencies that affect day-to-day operation and treatment. Some of these deficiencies involve critical components and reduce the plant’s September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 5-6
designed maximum capacity; others do not directly affect performance but involve timely or costly maintenance and labor. These issues were largely determined from onsite inspection of the WWTP by QK staff and discussions with the staff operating the plant. From this inspection and discussion, the most prominent issues at the WWTP were determined as follows:
1. Scum pumps in both clarifiers are inoperable and need replacement.
2. Lack of SCADA or modern monitoring/operation setup.
3. Spray system in clarifiers needs replacement.
4. Inability to empty Oxidation Ditch No. 2 into Oxidation Ditch No. 1; Oxidation Ditch No. 1 inoperable.
5. Pumps on site are at a constant speed/not on VFD, running constantly.
6. Screw Pump lead/lag wiring and evaluation
For the purposes of phasing and estimating the costs of these improvements, several of the issues were combined into similar projects. Replacing the scum pumps, and VFD upgrades were combined into one project, “Pump Replacement/VFD Upgrade.” The screw pumps at the WWTP are currently not wired to operate automatically in a lead-lag manner; the WWTP operators are manually operating the pumps. This item was also included in the “Pump Replacement/VFD Upgrade” project. Lack of SCADA, spray system in clarifiers needing replacement, and no automatic sampling equipment were combined into “SCADA Implementation.”
Figure 5-2 shows the process flow of the existing wastewater treatment plant and how some of the inoperable components limit the existing treatment capacity.
September 23, 2025 Regular Meeting of the Exeter City Council
S a n i t a r y S e w e r M a s t e r P l a n N o v e m b e r 2 0 2 3 C i t y o f E x e t e r P a g e 5 - 7
F i g u r e 5 - 2
C i t y o f E x e t e r W a s t e w a t e r T r e a t m e n t P l a n t F l o w D i a g r a m September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 6-1
SECTION 6 - PROPOSED FACILITIES
The proposed Master Plan facilities are differentiated between the collection system and the WWTP. Proposed improvements for the existing system were developed based on observed issues by the City and capacity issues discovered in the hydraulic model. For areas of new development, Exeter General Plan Land Use designations were used for hydraulic design.
The areas designated as Urban Reserve were assumed to be Medium-Density Residential for the purpose of this study.
All proposed sanitary sewer gravity main slopes were assumed based on the existing slope for sewer replacements and the minimum slope of new development. Proposed improvements were categorized into three time-related priorities: near-term, mid-term, and long-term. Near-term projects are facility requirements needed to resolve existing issues; mid-term projects are facility requirements needed to resolve minor issues that do not directly affect operations at this time; and long-term projects are facility requirements needed to provide collection and treatment to areas of future development. Table 6-1 summarizes the proposed Master Plan improvements detailed in the following sections.
Proposed collection system facilities are shown in Figures 6-1 through 6-8, and an overall figure can be found in Appendix D.
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 6-2
Table 6-1
Proposed Master Plan Improvements
Collections
or WWTP Priority Improvement
Collections Near-term Quince Lift Station Improvements
Collections Near-term A&W Lift Station Improvements
Collections Near-Term Lenox Lift Station Improvements
Collections Near-term Peach and Plum St Manhole Install Collections Near-term Brick House Park Sewer Relocation Collections Mid-term Collection System Discharge Upsizing Collections Mid-term E Chestnut Street Storm Drain
Collections Mid-term W Palm Street Storm Drain
Collections Mid-term Industrial Drive Storm Drain
Collections Long-term N Elberta Road Sewer
Collections Long-term N Belmont Road Sewer
Collections Long-term N Filbert Road Sewer
Collections Long-term Palm Drive Sewer
Collections Long-term N Spruce Road Sewer
Collections Long-term Rocky Hill Drive Sewer
Collections Long-term E Firebaugh Avenue Sewer
Collections Long-term S Kaweah Avenue Sewer
Collections Long-term West Sewer Area
Collections Long-term F Street Upsizing
Collections Long-term Maple Street Upsizing
Collections Long-term Alley East of Orange Avenue Upsizing Collections Long-term 3rd Street Upsizing
Collections Long-term 1st Street Upsizing
Collections Long-term East Prospect Avenue Upsizing
Collections Long-term Lenox Avenue Upsizing
Collections Long-term Firebaugh Avenue Upsizing
Collections Long-term Visalia Lift Station Pump Replacement Collections Long-term Proposed South Lift Station
Collections Long-term Proposed East Lift Station
Collections Long-term Proposed West Lift Station
WWTP Near-term Pump Replacement at WWTP
WWTP Near-term SCADA Implementation
WWTP Mid-term Oxidation Ditch No. 1 Repair/Connection
WWTP Long-term Additional Oxidation Ditch Capacity
WWTP Long-term Additional Sludge Drying Bed Capacity
WWTP Long-term Additional Effluent Lagoon Capacity
September 23, 2025 Regular Meeting of the Exeter City Council
S a n i t a r y S e w e r M a s t e r P l a n N o v e m b e r 2 0 2 3 C i t y o f E x e t e r P a g e 6 - 3
F i g u r e 6 - 1
F u t u r e D e v e l o p m e n t M a s t e r P l a n I m p r o v e m e n t s - N o r t h September 23, 2025 Regular Meeting of the Exeter City Council
S a n i t a r y S e w e r M a s t e r P l a n N o v e m b e r 2 0 2 3 C i t y o f E x e t e r P a g e 6 - 4
F i g u r e 6 - 2
F u t u r e D e v e l o p m e n t M a s t e r P l a n I m p r o v e m e n t s - E a s t September 23, 2025 Regular Meeting of the Exeter City Council
S a n i t a r y S e w e r M a s t e r P l a n N o v e m b e r 2 0 2 3 C i t y o f E x e t e r P a g e 6 - 5
F i g u r e 6 - 3
F u t u r e D e v e l o p m e n t M a s t e r P l a n I m p r o v e m e n t s - S o u t h September 23, 2025 Regular Meeting of the Exeter City Council
S a n i t a r y S e w e r M a s t e r P l a n N o v e m b e r 2 0 2 3 C i t y o f E x e t e r P a g e 6 - 6
F i g u r e 6 - 4
F u t u r e D e v e l o p m e n t M a s t e r P l a n I m p r o v e m e n t s - W e s t September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 6-7
Figure 6-5
Existing City Limits Master Plan Improvements
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 6-8
Figure 6-6
Existing City Limits Master Plan Improvements
September 23, 2025 Regular Meeting of the Exeter City Council
S a n i t a r y S e w e r M a s t e r P l a n N o v e m b e r 2 0 2 3 C i t y o f E x e t e r P a g e 6 - 9
F i g u r e 6 - 7
E x i s t i n g C i t y L i m i t s M a s t e r P l a n I m p r o v e m e n t s September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 6-10
6.1 - Collection System
There were very few observed issues in the collection system that require improvements. A relocation is proposed to repair the damaged sewer line running through Brick House Park.
The proposed 8-inch gravity main relocation will run from the existing manhole on W Visalia Rd and N Filbert Rd and continue South on N Filbert Rd to W Palm Street. The pipe will then continue East on W Palm Street and discharge to the existing manhole between N Filbert Rd and N G St. This proposed relocation consists of 465 LF of 8-inch sewer.
To improve maintenance access to the Peach and Plum Street sewers it is proposed to replace the four clean outs located along Emperor Street and N B St with manholes. The manholes will allow for easier access for the vacuum truck to perform regular maintenance on the 6-inch sewer lines located within private property.
6.1.1 - COMBINED SEWER SEPARATION
There are three existing combined sewer areas within the collection system. Sewer separation is proposed as part of this Master Plan and Table 6-4 summarizes the required improvements for separation. The floor drains from 901 1st Street currently discharge into the 6-inch sewer main along E Chestnut Street. Separation will require 1,135 LF of 12-inch storm drain running west along E Chestnut Street where the proposed storm drain will discharge to the Storm Drain Master Plan proposed 18-inch storm drain at the intersection of S Kaweah Avenue.
The floor and parking lot drains from the 301 G Street outlet to the sewer manhole at W Palm Street and N G Street. Separation will require 435 LF of 12-inch storm drain running northeast along W Palm Street where it will discharge to the existing storm drain manhole at the intersection of E Palm Street and N F Street.
The floor and outside drains from 701 Industrial Drive discharge to the sewer manhole on Industrial Drive. Separation will require 215 LF of 18-inch storm drain running north on Industrial Drive where it will discharge to the existing storm drain on Industrial Drive.
6.1.2 - FUTURE DEVELOPMENT AREAS
The Sphere of Influence includes future development areas in all directions around the existing system. Proposed collection system improvements and facilities were analyzed in five separate areas for clarity. The areas include north, south, east, and west of the existing developed area and within existing developed city limits.
North
In the northwest area along North Elberta Road between the railroad and Vine Street, 1,395 LF of eight-inch sewer running south is proposed to accommodate approximately 41 acres September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 6-11
of the future development flow. The proposed sewer outlets to the existing eight-inch sewer on Vine Street just east of the intersection of North Elberta Road and Vine Street.
Approximately 33 acres of additional new development is proposed north of the railroad on North Belmont Road. The proposed 8-inch sewer is approximately 1,290 LF and outlets to an existing 8-inch sewer flowing south on North Belmont Road just south of the railroad. Just to the east is an additional approximately 132 acres of future development that drains to a proposed 2,767 LF of 10-inch sanitary sewer running south on North Filbert Road from approximately 690 LF south of West Marinette Avenue to the existing manhole at the intersection at W Sequoia Drive. The north improvements are displayed in Figure 6-1.
East
Northeast of the City along Palm Drive, a 750 LF 8-inch sewer flowing west is proposed to convey approximately 28 acres of future development flow. The sewer outlets to the existing sewer system at a manhole east of the intersection of Palm Drive and Valencia Drive.
A large area of approximately 200 acres of new development is proposed east of the City. A proposed 4,055 LF eight-inch sanitary sewer will run from the intersection of North Spruce Road and Wirht Avenue south on North Spruce Road to accommodate the flow. The proposed sewer then turns west on Rocky Hill Drive, where it outlets to a proposed lift station at the intersection of North Gill Road. The proposed lift station will accommodate a peak flow of 140 gpm. The lift station will outlet to a proposed neighboring manhole where flow will continue through a proposed 710 LF 10-inch gravity sewer flowing west. The 10-inch sewer will outlet to the existing system at the intersection of Rocky Hill Drive and 3rd Street. The east improvements are displayed in Figure 6-2.
South
Southeast of the City, there is 43 acres of proposed industrial new development. A 790 LF eight-inch sewer main is proposed to accommodate the flow from this area. The sewer main will run west along East Firebaugh Avenue where it outlets to the existing system at the intersection of 3rd Street.
South of the City, there is approximately 44 acres of proposed new development. A 1,275 LF eight-inch sewer main running north on South Kaweah Avenue is proposed to convey the flow. The proposed sewer outlet to a proposed lift station is west of East Prospect Avenue.
The lift station will be designed to accommodate a peak flow of 95 gpm. The lift station will discharge to a proposed 76 LF force main that outlets to the existing system just west of East Prospect Avenue. The south improvements are displayed in Figure 6-3.
West
West of the City contains the most extensive proposed sewer system. The proposed sewer will accommodate 275 acres of new development area and include approximately 4,925 LF September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 6-12
of 8 inches, 1,310 LF of 10 inches, and 1,975 LF of 15 inches. The proposed 15-inch drains to a proposed lift station on Belmont Road, north of Park Place Drive. The lift station will be sized to accommodate a peak flow of 742 gpm and discharge to the existing system on Belmont Road.
Just north of the 275 acres is an additional 25 acres of proposed new development. The mix of residential and commercial areas will be conveyed by a proposed 1,755 LF eight-inch sewer on West Visalia Road. The sewer flows west from North Elberta Road to Jacobs Place, where it discharges to the existing system. The west improvements are displayed in Figure 6-4.
Future Development Upsizing Within Existing City Limits In order to accommodate the future development flow, many improvements to the existing system are required. Table 6-2 summarizes the proposed upsizing of the gravity mains within the system, and Table 6-3 summarizes the proposed lift station improvements. The upsized mains are displayed in Figures 6-5 and 6-6. Of note, these improvements are development dependent, i.e. the lift station capacity upgrades are only needed to accommodate future flows and not existing infrastructure issues.
Table 6-2
Proposed Existing System Upsizing Requirements
Street Length (LF) Existing Size Proposed Size
Alley East of F Street 455 LF 6” 10”
E Willow Street 402 LF 6” 10”
Alley East of E Street 1,918 8” 10”
Alley South of King Street 208 LF 8” 10”
N Filbert Road 469 LF 8” 10”
Maple Street 400 LF 8” 12”
Maple Street 1,777 12” 15”
Alley East of Orange Avenue 527 LF 12” 15”
3rd Street 2,660 LF 8” 10”
1st Street 838 LF 8” 12”
East Prospect Avenue 534 LF 10” 12”
Lenox Avenue 843 LF 10” 15”
Firebaugh Avenue 363 LF 12” 15”
Firebaugh Avenue 906 LF 10” 12”
Firebaugh Avenue 1,966 LF 10” 15”
Firebaugh Avenue 2,036 LF 14” 24”
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 6-13
Table 6-3
Proposed Existing System Lift Station Improvements
Lift Station
Existing Capacity
(gpm)
Future Development
Capacity (gpm)
Industrial 242 745
Visalia 242 440
Filbert 330 350
Table 6-4
Proposed Sewer Separation Improvements
Street
Length of Storm
Drain (LF) Proposed Size
E Chestnut Street 1,135 LF 12”
W Palm Street 435 LF 12”
Industrial Drive 215 LF 24”
6.2 - Wastewater Treatment Plant
Total future flow to the WWTP was projected at 2.55 million gallons per day based on the EDU and land use calculations in Section 4 of this report. This projected 2.55 MGD exceeds the plant’s existing design capacity of 1.94 MGD. The future flow also then exceeds the permitted capacity of the WWTP, which matches the design capacity. In the long term, the City will either need to pursue a permit change for additional treatment capacity and make improvements to the existing WWTP facility or obtain a secondary permit and construct a new additional WWTP to meet the 0.61 MGD deficit. State requirements also dictate that connections past 80% of the existing WWTP capacity necessitate the start of design and expansion of the WWTP. Therefore, for the purposes of this report, the improvements needed for the WWTP are treated as needing to start when the plant reaches 1.55 MGD average flow, and the improvements would need to take the treatment capacity to 3.20 MGD.
As there are portions of the existing WWTP that could meet the 3.20 MGD future flow, improving the existing WWTP to meet the flow is a more cost-effective option. The limiting treatment processes were identified, and the additional capacities needed to meet the future flow are shown in Table 6-4. The City owns a parcel to the south of the existing WWTP which has sufficient acreage to support the needed improvements. A mockup of the needed improvements was overlaid on this parcel in Figure 6-7 below.
As identified below in Table 6-5, the City requires 3 additional drying beds of capacity to account for the future sewer generated. However, the City has two partially constructed drying beds that are not currently in use. In 2016 the City endeavored to line all the existing drying beds as required under the City’s WDR but was only able to line two of the four September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 6-14
existing beds. Lining the final two existing beds would improve existing operations at the WWTP and accommodate some of the needed future capacity.
Table 6-5
Proposed Existing System Upsizing Requirements
Process Existing Capacity Needed Capacity Improvement
Sludge Drying Bed 1,952 lb/day 2,928 lb/day Construct 3 additional drying beds Oxidation Ditch 2.0 MGD 3.20 MGD
Construct 1 additional
Oxidation Ditch
Effluent Lagoon 124 AC/ft 186
Construct 1 additional Effluent
Lagoon
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 6-15
Figure 6-7
WWTP Master Plan Potential Improvements
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 7-1
SECTION 7 - CAPITAL IMPROVEMENT PROGRAM
The development of a Master Plan for the City’s sanitary sewer system depends on the priority of each proposed facility and the funding required for construction. Therefore, a Capital Improvements Program was developed to prioritize the proposed improvements and their respective costs. The Capital Improvement Program is outlined in Table 7-1.
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 7-2
Table 7-1
Capital Improvement Program
Improvement
Name
Improvement
Type Alignment Limits
Pipeline Improvements Infrastructure Costs
Capital
Improvement
Cost
Construction
Management
Cost
(10% CIC)
Soft Costs
(Engineering,
Survey,
Administration,
Environmental,
and Legal Fees)
(25% CIC)
Contingency
(30% CIC)
Project
Total
Suggested Cost Allocation
Existing
Diameter
(Inches)
New/
Replace/
Repair
New
Size/
Diameter
(Inches)
Length
(Feet)
Capacity
Unit Cost
($/Unit)
Existing
Users
Future
Users
Near-term Improvements
Quince Lift
Station
Improvements
Pump
Replacement
Alley –
Quince and
Orange Ave
- - Replace - - - $1,500,000 $150,000 $375,000 $450,000 $2,475,000 100% - A&W Lift
Station
Improvements
Pump
Replacement
Sequoia
Drive Kaweah Ave - Replace - - - $750,000 $75,000 $187,500 $225,000 $1,237,500 100% - Lenox Lift
Station
Improvements
Pump
Replacement Lenox Ave Bryant St - Replace - - - $150,000 $15,000 $37,500 $45,000 $247,500 100% Peach and Plum
Drive Manhole
Install
Manhole
Install
Peach and
Plum Drive
N B St and Emperor
St - Replace - - $12,000 $48,000 $4,800 $12,000 $14,400 $79,200 100% SCADA
Implementation Electrical WWTP - - New - - - $1,225,000 $122,500 $306,250 $367,500 $2,021,250 100% - Subtotal $3,673,000 $367,300 $918,250 $1,101,900 $6,060,450 Mid-term Improvements
E Chestnut
Street Storm
Drain
Sewer
Separation
E Chestnut
Street
1st St to S Kaweah
Ave - New 12” 1,135 $325 $368,875 $36,888 $92,219 $110,663 $608,644 100% - W Palm
Street Storm
Drain
Sewer
Separation W Palm Street N G Street to N F Street - New 12” 435 $325 $141,375 $14,138 $35,344 $42,413 $233,269 100% - Industrial
Drive Storm
Drain
Sewer
Separation Industrial Drive - - New 24” 215 $402.50 $86,538 $8,654 $21,634 $25,961 $142,787 100% - Repair and
Connect
Oxidation
Ditch No. 1
Treatment WWTP - - Repair - - - $135,000 $13,500 $33,750 $40,500 $222,750 10% 90% Subtotal $731,788 $73,180 $182,947 $219,537 $1,207,450
20% Increased Subtotal $878,145 $87,816 $219,536 $263,444 $1,448,940
September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 7-3
Improvement Name
Improvement
Type Alignment Limits
Pipeline Improvements Infrastructure Costs
Capital
Improvement
Cost
Construction
Management
Cost
(10% CIC)
Soft Costs
(Engineering,
Survey,
Administration,
Environmental,
and Legal Fees)
(25% CIC)
Contingency
(30% CIC)
Project
Total
Suggested Cost Allocation
Existing
Diameter
(Inches)
New/
Replace/
Repair
New
Size/
Diameter
(Inches)
Length
(Feet)
Capacity
Unit Cost
($/Unit)
Existing
Users
Future
Users
Long-term Improvements
N Elberta Rd Sewer Sewer N Elberta
Rd
Railroad to Vine
St - New 8 1,395 $275 $383,625 $38,363 $95,906 $115,088 $632,981 - 100% N Belmont Rd Sewer Sewer N Belmont
Rd
N of Railroad to
Railroad - New 8 1,290 $275 $354,750 $35,475 $88,688 $106,425 $585,338 - 100% N Filbert Rd Sewer Sewer N Filbert
Rd
S of Marinette
Ave to W Sequoia
Dr
- New 10 2,767 $300 $830,100 $83,010 $207,525 $249,030 $1,369,665 - 100% Palm Drive Sewer Sewer Palm Drive E of Valencia Dr - New 8 750 $275 $206,250 $20,625 $51,563 $61,875 $340,313 - 100% N Spruce Rd Sewer Sewer N Spruce
Rd
Wirht Ave to
Rocky Hill Dr - New 8 1,320 $275 $363,000 $36,300 $90,750 $108,900 $598,950 - 100% Rocky Hill Drive
Sewer Sewer Rocky Hill Dr
N Spruce Rd to N
Gill Road - New 8 2,735 $275 $752,125 $75,213 $188,031 $225,638 $1,241,006 - 100% Rocky Hill Drive
Sewer Sewer Rocky Hill Dr
N Gill Rd to 3rd
Street - New 10 710 $300 $213,000 $21,300 $53,250 $63,900 $351,450 - 100% E Firebaugh Ave Sewer
E
Firebaugh
Ave
N Gill Rd to 3rd
Street - New 8 790 $275 $217,250 $21,725 $54,313 $65,175 $358,463 - 100% S Kaweah Ave
Sewer Sewer S Kaweah Ave
E List Ave to W of
Prospect Ave - New 8 1,275 $275 $350,625 $35,063 $87,656 $105,188 $578,531 - 100% West Sewer Area 1 Sewer - - - New 8 4,925 $275 $1,354,375 $135,438 $338,594 $406,313 $2,234,719 - 100% West Sewer Area 2 Sewer - - - New 10 1,310 $300 $393,000 $39,300 $98,250 $117,900 $648,450 - 100% West Sewer Area 3 Sewer - - - New 15 1,975 $350 $691,250 $69,125 $172,813 $207,375 $1,140,563 - 100% Alley East of F St
Upsizing Sewer Alley E of F St
Alley S of King St
to E Willow St 6 Replace 10 455 $300 $136,500 $13,650 $34,125 $40,950 $225,225 - 100% E Willow St
Upsizing Sewer E Willow St
Alley E of F St to
Alley E of E St 6 Replace 10 402 $300 $120,600 $12,060 $30,150 $36,180 $198,990 - 100% Alley E of E St
Upsizing Sewer Alley E of E St
E Willow St to
Maple St 8 Replace 10 1,918 $300 $575,400 $57,540 $143,850 $172,620 $949,410 - 100% Alley South of King
St Upsizing Sewer Alley S of King St
N Filbert Rd to
Alley E of F St 8 Replace 10 208 $300 $62,400 $6,240 $15,600 $18,720 $102,960 - 100% N Filbert Rd
Upsizing Sewer N Filbert Rd
S of Sequoia Dr to
Alley S of King St 8 Replace 10 469 $300 $1,407,000 $140,700 $351,750 $422,100 $2,321,550 - 100% Maple Street
Upsizing Sewer Maple Street
Alley E of E St to
Alley E of F St 8 Replace 12 400 $325 $130,000 $13,000 $32,500 $39,000 $214,500 - 100% Maple Street
Upsizing Sewer Maple Street
F Street to Alley E
of Orange Ave 12 Replace 15 1,777 $350 $621,950 $62,195 $155,488 $186,585 $1,026,218 - 100% Alley E of Orange
Ave Upsizing Sewer Alley W Maple St to Chestnut St 12 Replace 15 527 $350 $184,450 $18,445 $46,113 $55,335 $304,343 - 100% 3rd Street Upsizing Sewer 3rd Street Rocky Hill Dr to
Firebaugh Ave 8 Replace 10 2,660 $300 $798,000 $79,800 $199,500 $239,400 $1,316,700 - 100% 1st Street Upsizing Sewer 1st Street Firebaugh Ave to
Prospect Ave 8 Replace 12 838 $325 $272,350 $27,235 $68,088 $81,705 $449,378 - 100% E Prospect Ave
Upsizing Sewer E Prospect Ave
1st St to Lenox
Ave 10 Replace 12 534 $325 $173,550 $17,355 $43,388 $52,065 $286,358 - 100% Lenox Ave Upsizing Sewer Lenox Ave Prospect Ave to
Firebaugh Ave 10 Replace 15 1,966 $350 $688,100 $68,810 $172,025 $206,430 $1,135,365 - 100% September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 7-4
Improvement Name
Improvement
Type Alignment Limits
Pipeline Improvements Infrastructure Costs
Capital
Improvement
Cost
Construction
Management
Cost
(10% CIC)
Soft Costs
(Engineering,
Survey,
Administration,
Environmental,
and Legal Fees)
(25% CIC)
Contingency
(30% CIC)
Project
Total
Suggested Cost Allocation
Existing
Diameter
(Inches)
New/
Replace/
Repair
New
Size/
Diameter
(Inches)
Length
(Feet)
Capacity
Unit Cost
($/Unit)
Existing
Users
Future
Users
Firebaugh Ave
Upsizing Sewer Firebaugh Ave
Lenox Ave to
Channing Way 12 Replace 15 363 $350 $127,050 $12,705 $31,763 $38,115 $209,633 - 100% Firebaugh Ave
Upsizing Sewer Firebaugh Ave
Kaweah Ave to F
St 10 Replace 12 906 $325 $294,450 $29,445 $73,613 $88,335 $485,843 - 100% Firebaugh Ave
Upsizing Sewer Firebaugh Ave
Industrial Dr to
Alley E of Orange
Ave
10 Replace 15 1,966 $350 $688,100 $68,810 $172,025 $206,430 $1,135,365 - 100% Firebaugh Ave
Upsizing Sewer Firebaugh Ave
Alley E of Orange
Ave to Belmont
Rd
14 Replace 24 2,036 $402.50 $819,490 $81,949 $204,873 $245,847 $1,352,159 - 100% Industrial Lift
Station
Improvements
Pump
Replacement
Industrial
Drive - 242 gpm Replace 745 gpm - - $50,000 $5,000 $12,500 $15,000 $82,500 - 100% Visalia Lift Station
Improvements
Pump
Replacement
Visalia
Road - 242 gpm Replace 440 gpm - - $50,000 $5,000 $12,500 $15,000 $82,500 - 100% Filbert Road Lift
Station
Improvements
Pump
Replacement
N Filbert
Road - 330 gpm Replace 350 gpm - - $50,000 $5,000 $12,500 $15,000 $82,500 - 100% Proposed South Lift
Station
Lift Station Kaweah
Avenue
W of Prospect
Ave
- New 95 gpm - -
$750,000 $75,000 $187,500 $225,000 $1,237,500 - 100% Force Main - New 4 250 - Proposed East Lift
Station
Lift Station N Gill Road Rocky Hill Drive - New 140 gpm - - $750,000 $75,000 $187,500 $225,000 $1,237,500 - 100% Force Main - New 4 25 $200 Proposed West Lift
Station
Lift Station Belmont
Road
N of Park Place
Drive
- New 745 gpm - -
$1,000,000 $100,000 $250,000 $300,000 $1,650,000 - 100% Force Main New 8 25 $300 Additional
Oxidation Ditch
Capacity
Treatment WWTP - - New - - - $1,525,000 $152,500 $381,250 $457,500 $2,516,250 - 100% Additional Effluent
Lagoon Treatment WWTP - - New - - - $700,000 $70,000 $175,000 $210,000 $1,155,000 - 100% WWTP
Pump Replacement
Pump
Replacement WWTP - - Replace - - - $165,000 $16,500 $41,250 $49,500 $272,250 100% - Additional Sludge
Drying Beds Treatment WWTP - - New - - - $450,000 $45,000 $112,500 $135,000 $742,500 - 100% Subtotal $18,698,740 $1,869,876 $4,674,690 $5,609,624 $30,852,926 25% Increased Subtotal $23,373,425 $2,337,345 $5,843,362 $7,012,030 $38,566,157 September 23, 2025 Regular Meeting of the Exeter City Council
Sanitary Sewer Master Plan November 2023
City of Exeter Page 8-1
SECTION 8 - CONCLUSIONS AND RECOMMENDATIONS
The majority of the City of Exeter’s sanitary sewer collection system is adequately sized and operating sufficiently. The only current issues observed by City staff are the operational issues at three of the lift stations (Quince, A&W, and Lenox). It is advised that the near-term improvements to mitigate the issues are accomplished as soon as possible to avoid SSOs. The City is estimated to grow to approximately 19,056 residents in 2040, necessitating additions to the existing sanitary sewer system. The City’s wastewater treatment plant is currently more than adequately sized to accommodate existing flows. There are a number of improvements and modernizations needed at the WWTP to both accommodate future flow and continue to serve existing flow. The Capital Improvement Program developed as part of this Master Plan outlines the proposed improvements to mitigate existing issues and accommodate new development improvements within the Sphere of Influence boundary for both the collection system and WWTP.
The hydraulic model created as a part of this Master Plan was calibrated based on the flow observed at the WWTP. Therefore, the design flow for the recommended improvements in the collection system should be further analyzed and confirmed prior to design. An up-todate hydraulic model can be used as a decision-making tool for future improvements that may or may not be a part of this Master Plan. The hydraulic model is dynamic and should be updated as improvement projects are completed. The model should also be updated if there are significant changes in land use and/or sewer flow to reflect existing conditions.
It is recommended that the City Council adopt this report as the City of Exeter’s “Sanitary Sewer Master Plan.” To implement the Capital Improvement Plan projects, it is recommended City County evaluate the existing reserves and development impact fees to determine the funds available.
September 23, 2025 Regular Meeting of the Exeter City Council
APPENDIX A
ORDINANCE NO. 2925
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
September 23, 2025 Regular Meeting of the Exeter City Council
APPENDIX B
CITY OF EXETER SANITARY COLLECTION SYSTEM
September 23, 2025 Regular Meeting of the Exeter City Council
2!!
2!! 2!! 2!!
2!! 2!! 2!!
2!! 2!!
2!!
2!!
! 2!! 2!! 2!! 2!
2!! 2!!
2!! 2!!
2!! 2!!
2!!
2!!
2!!
2!! 2!! 2!!
! 2!! 2!! 2!
! 2!! 2!! 2!
2!!
2!!
2!! 2!!
2!!
2!!
2!! 2!!
2!! 2!!
2!!
2!! 2!!
2!! 2!!
2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!!
2!!
2!! 2!!
2!! 2!!
2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!!
2!! 2!! 2!!
2!! 2!!!!
2!!
2!2!!! 2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!! ! 2!! 2!! 2!
2!!
2!!
2!! 2!!2!!
2!! 2!!2!!
2!! 2!!2!!
2!!
2!! 2!!
2!! 2!!
! 2!! 2!! 2! 2!!
2!!
2!! 2!!
2!!
2!! 2!! 2!!
2!! 2!2!!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!2!!
2!! 2!! 2!! 2!!
! 2!! ! 2!! 2!! 2! 2!
2!!
2!!
2!! 2!!
2!!2!! 2!! 2!!
2!!
2!! 2!! 2!!
2!! 2!! 2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!! 2!! 2!!
2!! 2!!
2!! 2!! 2!! 2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!!
2!! 2!!
2!!
2!!
2!!
2!! 2!! 2!! 2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!! 2!! 2!!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!!
2!!
2!! 2!! 2!! 2!! 2!! 2!!
2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!!
! 2!! 2!! 2!
2!! 2!! 2!!
2!!
2!! 2!!
! 2!! 2!
2!!
2!!
2!!
2!!
2!! 2!! 2!!
!2!! ! 2! ! 2!! 2!! 2! ! 2!! 2! 2!
2!!
2!! 2!!
2!! 2!!
2!!
2!!
2!!
2!!
2!!
2!! 2!! 2!!
2!!
2!!
2!! 2!!
2!!
2!!
2!!
2!!
2!! 2!!
2!! 2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!!
2!! 2!!
2!! 2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!! 2!!
2!! 2!! 2!!
2!! 2!! 2!!
2!! 2!! 2!! 2!! 2!! 2!! 2!!
2!! 2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!!
2!!
2!! 2!! 2!! 2!!
2!!
2!! 2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!! 2!!
2!!
2!! 2!!
2!!
2!! 2!!
2!!
2!!
! 2!! 2! 2!!
2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!! 2!!
2!! 2!!
2!!
2!! 2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!! 2!!
2!! 2!!
2!! 2!! 2!!
2!!
2!! 2!! 2!! 2!!
2!!
2!!
2!!!2!
2!!
2!!
! 2!! 2!
2!!
! 2!! 2! 2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!! 2!! 2!!
2!! ! 2!! 2!! 2! 2!!
2!!
2!!
2!!
2!! 2!! 2!! 2!! 2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!!
2!!
2!!
2!!
2!!
! 2!! 2!
2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!!
2!!2!!
2!!
2!!
2!!
2!!
2!! 2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
2!!
J
"
J
"
J
"
J
"
J
"
J
"
J
"
J
"
J
"
WWTP
City of Exeter Sanitary Sewer Collection System
2!! Manhole
J
" Lift Station
J
" Lift Station - Not City Owned
Gravity Main Size
6"
8"
10"
12"
14"
15"
24"
30"
NN
0 400 800
Feet
September 23, 2025 Regular Meeting of the Exeter City Council
APPENDIX C
SANITARY LIFT STATION PUMP CURVE
September 23, 2025 Regular Meeting of the Exeter City Council
N 3085 SH 3 phase Adaptive 2 poles 60hz US
September 23, 2025 Regular Meeting of the Exeter City Council
APPENDIX D
CITY OF EXETER MASTER PLAN IMPROVEMENTS
September 23, 2025 Regular Meeting of the Exeter City Council
WWTP
Esri, HERE, Garmin, (c) OpenStreetMap contributors, and the GIS user community L:\Projects\2022\220130\GIS\Figures\Overall Future Development.mxd 11/7/2023 11:13 City of Exeter Sanitary Sewer Master Plan Improvements
NN
0 750 1,500
Feet
J" Lift Station J" Lift Station - Not City Owned J" Proposed Lift Station 2!! Manhole 2!! Proposed Manhole
Gravity Main
Proposed Gravity Main
Upsized Gravity Main
Relocation
Force Main
Proposed Force Main
Sphere of Influence
September 23, 2025 Regular Meeting of the Exeter City Council
RESOLUTION NO. 2025-41
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER, APPROVING THE CLOSEOUT OF THE CITY’S 21 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG-PL30007) AND ACCEPTING THE SANITARY SEWER AND WASTEWATER TREATMENT PLAN
MASTER PLAN
WHEREAS, the City of Exeter applied for and was awarded Community Development Block Grant (CDBG) Planning Grant No. CDBG-PL-30007 to update the Sanitary Sewer and Wastewater Treatment Plant Master Plan; and WHEREAS, the City Council accepted the Sanitary Sewer and Wastewater Treatment Plant Master Plan at its regular meeting of September 23, 2025; and WHEREAS, the City Council also approved the closeout of CDBG Planning Grant No. CDBG-PL-30007 at its regular meeting of September 23, 2025; and WHEREAS, the City of Exeter has complied with all noticing requirements and held a public hearing on September 23, 2025, providing the public an opportunity to comment on the grant closeout and the Master Plan; and
WHEREAS, the Sanitary Sewer and Wastewater Treatment Plant Master Plan provides updated analysis of the City’s sewer collection system and treatment facilities, identifies capital improvement needs, and establishes priorities for near-term, mid-term, and long-term infrastructure planning.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Exeter as follows:
1. The City Council hereby approves the closeout of Community Development Block Grant (CDBG-PL-30007).
2. The City Council hereby formally accepts the Sanitary Sewer and Wastewater Treatment Plant Master Plan.
3. The City Council authorizes City staff to complete all necessary documentation and to submit final closeout materials to the California Department of Housing and Community Development as well as authorizes the City Administrator to execute all documents thereto.
PASSED AND ADOPTED by the City Council of the City of Exeter this 23rd day of September 2025 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
September 23, 2025 Regular Meeting of the Exeter City Council
____________________ _
Jacob Johnson, Mayor
ATTEST:
_________________________
Francesca Quintana, City Clerk
September 23, 2025 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
September 23, 2025
Wording for Agenda:
Annual Public Meeting In Consideration of Renewal of
Ordinance No. 703 per the requirements of Assembly Bill 481, 1) allow public comment and questions concerning the annual report and the funding, acquisition and use of the equipment, 2) review and renew EPD Policy 706 – Military Equipment, 3) review the AB 481 Military Equipment Annual Report 2024, and 4) by opting to not modify or rescind it, renew Ordinance No. 703.
Submitting Department:
Police
Contact Name:
Rob Schimpf, Chief of Police
Staff recommends that the City Council, per the requirements of Assembly Bill 481:
1. Allow public comment and questions concerning the annual report and the funding, acquisition and use of the equipment;
2. Review and renew EPD Policy 706 – Military Equipment (Attachment 1);
3. Review the AB 481 Military Equipment Annual Report 2024 (Attachment 2); and
4. Renew Ordinance No. 703 (Attachment 3)
On September 30, 2021, Governor Newsom signed a series of police reform bills, including Assembly Bill 481 (AB 481), which stated that the public has a right to know and participate in the decision-making processes related to the funding, acquisition, or use of military equipment by State or local government officials in an effort to increase transparency, accountability, and oversight. AB 481 called for local agencies to give strong consideration to the public’s welfare, safety, civil rights, civil liberties, and public input. The legislation required that local law For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R. ___
Agenda Item Number: G.2.
Department Recommendation:
Summary/Background:
September 23, 2025 Regular Meeting of the Exeter City Council
enforcement agencies, which seek to continue the use of military equipment acquired prior to January 1, 2022, accomplish the following, which have been completed:
1. Draft a military equipment funding, acquisition, and use policy that describes each piece of military equipment and the authorized uses for each piece of equipment (Attachment 1);
2. Seek approval of the policy from their governing body by ordinance for the continued use of existing military equipment before acquiring new military equipment or seeking funds for equipment purposes; and
3. Make publicly available any proposed or final military equipment use policy, for as long as the military equipment is available for use, on the agency’s website.
In addition to the above requirements, AB 481 also required, at least annually, that the law enforcement agency shall:
1. Prepare an annual military equipment report with at least one “well-publicized and conveniently located community-engagement meeting” to allow for public discussion of the report; and
2. Present the policy for review, renewal, and approval at a Regular Meeting of the governing body. During this review, the governing body shall consider the Annual Report and determine whether each type of military equipment has complied with specified standards for approval.
The Exeter Police Department’s 2024 AB 481, Military Equipment Annual Report (Attachment 2) is being presented to satisfy the annual requirement.
AB 481 Definition of Military Equipment:
AB 481 defines “military equipment” as follows and differentiates the equipment by category:
• Category 1: Unmanned, remotely piloted, powered aerial or ground vehicles. • Category 2: Mine-resistant, ambush-protected (MRAP) vehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this subdivision.
• Category 3: High-mobility multi-purpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision. • Category 4: Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion. • Category 5: Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units.
September 23, 2025 Regular Meeting of the Exeter City Council
• Category 6: Weaponized aircraft, vessels, or vehicles of any kind. • Category 7: Battering rams, slugs, and breaching apparatuses that are explosive in nature.
However, items designed to remove a lock, such as bolt cutters or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision. • Category 8: Firearms of .50-caliber or greater. However, standard-issue shotguns are specifically excluded from this subdivision.
• Category 9: Ammunition of .50-caliber or greater. However, standard-issue shotgun ammunition is specifically excluded from this subdivision. • Category 10: Specialized firearms and ammunition of less than .50-caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard-issue service weapons and ammunition of less than .50-caliber that are issued to officers, agents, or employees of a law enforcement agency or a State agency.
• Category 11: Any firearm or firearm accessory that is designed to launch explosive projectiles.
• Category 12: “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service-issued handheld pepper spray. • Category 13: Taser Shockwave, microwave weapons, water cannons, and the Long-Range Acoustic Device (LRAD).
• Category 14: The following projectile launch platforms and their associated munitions:
40-millimeter projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons.
• Category 15: Any other equipment as determined by a governing body or a state agency to require additional oversight.
AB 481 does not prohibit law enforcement from obtaining and using the above equipment; rather, it creates a public process for obtaining approval of these types of equipment and their authorized uses. The Exeter Police Department (EPD) possesses equipment in three (3) of the fifteen (15) categories listed. See Attachment 2 for full descriptions.
Current EPD Equipment Meeting Military Equipment Designation:
The EPD continues to carefully assess what equipment is needed to protect the public and officers when resolving critical incidents, such as active shooter response, apprehending violent offenders, hostage rescue, and barricaded subjects, among others. Certain equipment is also beneficial in providing information and creating cover, distance, and time that help to improve the decision-making process during critical incidents. This allows responding officers to take in and evaluate the totality of the circumstances, which results in increased safety and reduced risk for everyone involved.
In general, all the equipment listed in the report is highly specific in its use and are not typically used day-to-day. Items below may be used a few times a year, and their deployment requires departmental notifications. More information about the frequency of use for various types of equipment is provided in Attachment 2.
September 23, 2025 Regular Meeting of the Exeter City Council
The EPD’s operating procedures and training program instruct staff in the proper use of this equipment.
Current Policies and Procedures for Equipment Purchase and Use:
EPD adheres to the City’s budget process and its purchasing policies and procedures when procuring its equipment.
The use of equipment is governed by EPD Policy No. 300, Use of Force and De-escalation Policy, Policy No. 303, Control Devices and Techniques, and EPD Policy 706 Military Equipment. In addition, the State of California Commission on Peace Officer Standards and Training (POST) establishes operational guidelines and training recommendations for certain equipment and tactics, and compliance with these guidelines is managed by the department’s designated subject matter experts.
All EPD policies and procedures that govern safe-handling, storage, and qualification related to specified equipment remain in effect.
The acquisition of new or replacement equipment or items meeting the reporting requirements of AB 481 are funded from the Police Department budget in accordance with the AB 481 Policy and the approval of the City Council.
The AB 481 Military Equipment Annual Report (Attachment 2) has no direct fiscal impact.
At the June 14, 2022, Exeter City Council meeting, Council passed, approved, and adopted Ordinance 703 regarding the police acquisition and use of “military equipment.” • Attachment 1 – EPD Policy 706 – Military Equipment
• Attachment 2 – AB 481 Military Equipment Annual Report 2024 • Attachment 3 – Exeter City Ordinance No. 703
I move to, per the requirements of Assembly Bill 481 that council approve Exeter Police Department Policy 706 – Military Equipment (Attachment 1) and by opting to not modify or rescind it, renew Ordinance No. 703.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 1 September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 1 September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 1 September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 1 September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 1 September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 1 September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 1 September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 2
EXETER POLICE DEPARTMENT ANNUAL REPORT ON CONTROLLED EQUIPMENT USE - 2024 Executive Summary
On September 30, 2021, Governor Newsom approved Assembly Bill 481 requiring California law enforcement agencies to obtain approval of a Military Equipment Use Policy by their applicable governing body (City Council) prior to taking certain actions related to the funding, acquisition, or use of controlled equipment.
Assembly Bill 481 allows the governing body to approve the funding, acquisition, and use of controlled equipment (“Military Equipment”) within its jurisdiction if the equipment meets specified standards. The Controlled Equipment Use Policy and an Annual Controlled Equipment Use Report is subject to annual review to affirm the criteria outlined in Assembly Bill 481 have been met.
The format of this report was crafted in a manner that conforms to the statutorily required annual report pursuant to California Government Code section 7072(a) to include the following information:
1) A summary of the military equipment uses and purposes; 2) A summary of any complaints or concerns concerning the military equipment; 3) The results of any internal audits, information on any violations, and actions taken in response;
4) The total annual cost for each type of equipment;
5) The quantity possessed of each type of equipment;
6) The intent to acquire additional equipment and quantity sought. ***Unless otherwise noted the funds for equipment, staff costs, training costs, or costs for the use of the equipment, is form the approved existing budget. Tuition costs for outside training courses, even if included in the existing budget, will be noted in the total annual outside training cost section.***
The Exeter Police Department recognizes the public’s ongoing interest in how controlled equipment is used to protect our community and is committed to maintaining our community’s trust in providing professional and responsive police services. As such, the Exeter Police Department has authored the following comprehensive Annual Controlled Equipment Use Report to remain transparent with our community and in accordance with annual reporting requirements set forth by applicable California Law.
September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 2
EXETER POLICE DEPARTMENT ANNUAL REPORT ON CONTROLLED EQUIPMENT USE - 2024 Controlled Equipment Categories
Assembly Bill 481 created Government Code 7070 which designated 15 categories of items deemed “military” or more accurately defined as controlled equipment. • Category 1: Unmanned, remotely piloted, powered aerial or ground vehicles. • Category 2: Mine-resistant, ambush-protected (MRAP) vehicles or armored personnel carriers. However, police versions of standard consumer vehicles are specifically excluded from this subdivision.
• Category 3: High-mobility multi-purpose wheeled vehicles (HMMWV), commonly referred to as Humvees, two and one-half-ton trucks, five-ton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded from this subdivision.
• Category 4: Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion. • Category 5: Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Category 6: Weaponized aircraft, vessels, or vehicles of any kind. • Category 7: Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters or a handheld ram designed to be operated by one person, are specifically excluded from this subdivision.
• Category 8: Firearms of .50-caliber or greater. However, standard-issue shotguns are specifically excluded from this subdivision.
• Category 9: Ammunition of .50-caliber or greater. However, standard-issue shotgun ammunition is specifically excluded from this subdivision. • Category 10: Specialized firearms and ammunition of less than .50-caliber, including assault weapons as defined in Sections 30510 and 30515 of the Penal Code, with the exception of standard-issue service weapons and ammunition of less than .50-caliber that are issued to officers, agents, or employees of a law enforcement agency or a State agency.
• Category 11: Any firearm or firearm accessory that is designed to launch explosive projectiles.
• Category 12: “Flashbang” grenades and explosive breaching tools, “tear gas,” and “pepper balls,” excluding standard, service-issued handheld pepper spray.
September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 2
EXETER POLICE DEPARTMENT ANNUAL REPORT ON CONTROLLED EQUIPMENT USE - 2024 • Category 13: Taser Shockwave, microwave weapons, water cannons, and the Long-Range Acoustic Device (LRAD).
• Category 14: The following projectile launch platforms and their associated munitions: 40-millimeter projectile launchers, “bean bag,” rubber bullet, and specialty impact munition (SIM) weapons.
• Category 15: Any other equipment as determined by a governing body or a state agency to require additional oversight.
September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 2
EXETER POLICE DEPARTMENT ANNUAL REPORT ON CONTROLLED EQUIPMENT USE - 2024 High-mobility multi-purpose wheeled vehicles (HMMWV), commonly referred to as Humvees
(Category 3)
a. Description, quantity, capabilities, and purchase cost:
AM General HMMWV
Quantity: 3
The Humvee is a lightweight, diesel powered, four wheel drive tactical vehicle that is commercially manufactured.
b. Purpose:
To provide safe transport, security, and rescue of agency personnel and citizens in high-risk incidents. To be used in response to critical incidents to enhance officer and community safety, improve scene containment and stabilization, and assist in resolving critical incidents.
c. Authorized Use:
The use of these vehicles must be authorized by a Lieutenant or higher, based on the specific circumstances of the incident. All applicable EPD Policies remain in effect, to include, but not limited to, EPD Policy 704 – Vehicle Use. d. Expected Lifespan:
15 years
Use Reporting 2024
In 2024, the Humvees were not utilized. Prior to 2024, the Humvees have only been utilized for community events.
Summary of Complaints or Concerns 2024:
No complaints or concerns received.
Internal Audits/Violations 2024:
No Violations
Total Annual Cost 2024:
Less than $500 per vehicle annually for maintenance.
September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 2
EXETER POLICE DEPARTMENT ANNUAL REPORT ON CONTROLLED EQUIPMENT USE - 2024 Specialized Firearms and Ammunition
(Category 10)
a. Description, quantity, capabilities, and purchase cost:
The Colt AR-15/M4 is a lightweight, magazine fed, gas operated semi-automatic rifle capable of accurately stopping an armed suspect at various distances to include those that exceed the capabilities of a service pistol. The .223/5.56 cartridge is used as a lethal option designed to stop a violent encounter. The projectile is capable of penetrating soft body armor being worn by armed subjects.
Quantity: 23
b. Purpose:
To be used as precision weapons to address a threat with more precision and/or greater distances that a handgun, if present and feasible. c. Authorized Use:
Only sworn personnel that are POST certified are authorized to use a rifle. All other EPD Policies remain in effect, to include, but not limited to, EPD Policy 300 – Use of Force and EPD Policy 306 – Firearms.
d. Expected Lifespan:
15 years
Use Reporting 2024
The rifles were used during range qualifications and training. The rifles were also deployed during patrol operations per policy but were not discharged.
Summary of Complaints or Concerns 2024:
No complaints or concerns received.
Internal Audits/Violations 2024:
No Violations
Total Annual Cost 2024:
Annual maintenance cost is less than $50 per rifle.
Intended Acquisition in 2024:
The Exeter Police Department will be exploring the possibility of purchasing additional rifles and accessories to enhance their usefulness in the field.
September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 2
EXETER POLICE DEPARTMENT ANNUAL REPORT ON CONTROLLED EQUIPMENT USE - 2024 Projectile Launch Platforms and Associated Munitions
(Category 14)
a. Description, quantity, capabilities, and purchase cost:
1. The Armor Holdings, 40MM less-lethal launcher is a single shot launcher that allows an officer to assess after every round of spent munitions. The launcher does not have an expiration and will need to be serviced or replaced when the launcher fails or breaks.
Quantity: 1
2. The Remington Model 870 12 Gauge shotgun, is a pump action shotgun used to deploy less-lethal 12 Gauge bean bag rounds up to a distance of 75 feet.
The range of the system helps to maintain space between officers and a suspect reducing the immediacy of the threat which is a principle of deescalation.
Quantity: 4
b. Purpose:
To limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
c. Authorized Use:
Only sworn personnel that have completed Department training are authorized to use the launcher. All other EPD Policies remain in effect, to include, but not limited to, EPD Policy 300 – Use of Force.
d. Expected Lifespan:
25 years
Use Reporting 2024
The launcher was not used in 2024.
Summary of Complaints or Concerns 2024:
No complaints or concerns received.
Internal Audits/Violations 2024:
No Violations
Total Annual Cost 2024:
None.
Intended Acquisition in 2024:
The Exeter Police Department intends to purchase training ammunition and send personnel to updated training.
September 23, 2025 Regular Meeting of the Exeter City Council
ATTACHMENT 3
September 23, 2025 Regular Meeting of the Exeter City Council Page 181 ATTACHMENT 3
September 23, 2025 Regular Meeting of the Exeter City Council Page 182 ATTACHMENT 3
September 23, 2025 Regular Meeting of the Exeter City Council Page 183 ATTACHMENT 3
September 23, 2025 Regular Meeting of the Exeter City Council Page 184 ATTACHMENT 3
September 23, 2025 Regular Meeting of the Exeter City Council Page 185 ATTACHMENT 3
September 23, 2025 Regular Meeting of the Exeter City Council Page 186 ATTACHMENT 3
September 23, 2025 Regular Meeting of the Exeter City Council Page 187 Agenda Item Staff Report
Meeting Date:
September 23, 2025
Wording for Agenda:
Site Distance Analysis for the Intersection of Pine Street and B Street and the Palm Street Striping Modification Analysis at the intersection of Palm Street and G Street.
Submitting Department:
Public Works
Contact Name:
Kevin Gross, Contract City Engineer
Staff recommend that the City Council review and provide direction on the “Site Distance Analysis” for the intersection of Pine Street and B Street and the “Palm Street Striping Modification” Analysis at the intersection of Palm Street and G Street.
One of the responsibilities of the City Engineer is to evaluate and respond to traffic issues within the city. Traffic flow is an important factor in designing optimum conditions, but other factors such as safety and maintenance must also be considered. This staff report identifies two areas of concern that were brought to the City Engineer’s attention that needed to be evaluated. The intersections of Pine Street & B Street and Palm Street & G Street have been evaluated in an effort to improve safety and maintenance in the City.
Pine Street & B Street (Site Distance Analysis):
“Sight Distance” is the length of roadway ahead that is visible to a driver, allowing them to safely perceive and react to potential hazards like stationary objects or conflicting traffic. It's a critical geometric design factor that ensures drivers have enough time and distance to take necessary actions, such as braking or maneuvering, to avoid accidents.
As shown in the attached exhibits, the site distance standard for a 25-mph roadway is 155 ft.
For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: G.3.
Department Recommendation:
Summary/Background:
September 23, 2025 Regular Meeting of the Exeter City Council
1. B Street to Pine Street (South bound): The current site distance ranges from 72 ft – 82 ft. This is roughly half of the required site distance per Caltrans Standards.
2. B Street to Pine Street (North bound): The current site distance ranges from 64 ft – 76 ft. This is under half of the required site distance per Caltrans Standards.
Creating a site distance to the Caltrans Standard of 155ft is not realistic at each corner due to the 14 parking stalls that would need to be removed. It is recommended that a maximum of 2 parking stalls per corner (8 total) be considered to be stripped out to increase the site distance range from 100 ft - 155 ft, significantly improving site distance and safety in the intersection.
Palm Street & G Street (Striping Modifications):
The existing condition of the stop-controlled intersection of Palm Street and G Street has undesirable issues from large truck traffic. The issue is that there is a stop sign between the right turn lane and through lane of Palm Street heading west into the intersection with G Street that causes trucks to often contact the stop sign during their right turn maneuver onto G Street, damaging city property and the truck trailers.
As shown in the attached “Truck Turn Exhibit” staff recommends the modification of the current striping of the intersection. The modifications are noted below:
• Modification of the center line of Palm Street and G Street to allow additional width for truck traffic.
• Extend the Class II bake lane east of the intersection to the railroad tracks. • Remove the existing stop sign in the road and replace it with a high visibility stop sign at the northeast corner of Palm Street and G Street.
• Add restrictive hatching of the existing right hand turn lane.
Council direction and approval of the proposed traffic alterations will authorize staff to proceed with implementation at the appropriate time in the near future.
The installation of a new stop sign, modifying striping and parking removal will have minor fiscal impact.
None associated with this action.
• Site Distance Exhibit 1 - Pine Street and B Street (Southbound) • Site Distance Exhibit 2 - Pine Street and B Street (Northbound) • Striping Modifications Exhibit - Palm Street and G Street Fiscal Impact:
Prior City Council Actions:
Attachments:
September 23, 2025 Regular Meeting of the Exeter City Council
No motion is required with this item. Consensus from the Council on whether to move forward with the recommended changes is recommended.
Recommended motion to be made by the City Council:
September 23, 2025 Regular Meeting of the Exeter City Council
Ó
N
PINE STREET
STA 10+85 - 13+95
B STREET
September 23, 2025 Regular Meeting of the Exeter City Council
Ó
N
PINE STREET
STA 10+95 - 14+05
B STREET
September 23, 2025 Regular Meeting of the Exeter City Council
Ó N PALM STREET G STREET
September 23, 2025 Regular Meeting of the Exeter City Council Page 193 Agenda Item Staff Report
Meeting Date:
September 23, 2025
Wording for Agenda:
Consider Adoption of Resolution No. 2025-40, A Resolution of the City Council of the City of Exeter Approving the City of Exeter Guidelines for Community Project & Beautification Coordinators.
Submitting Department:
Administration
Contact Name:
Jason Ridenour, City Administrator
Staff respectfully recommends that the City Council adopt Resolution No. 2025-40, A Resolution of the City Council of the City of Exeter, approving the City of Exeter Guidelines for Community Cleanup & Project Assistance Coordinators, which establish a standardized framework for coordinating community volunteer efforts related to City cleanup and improvement projects.
The City of Exeter frequently partners with community groups, organizations, and volunteers who wish to contribute to local cleanup, beautification, and assistance projects. These activities provide meaningful benefits to the City, including improved public spaces, enhanced community pride, and reduced demand on City resources.
Currently, there is no formal policy in place to guide the coordination of such volunteer efforts.
To address this, staff has prepared the City of Exeter Guidelines for Community Cleanup & Project Assistance Coordinators The guidelines provide:
• A clear process for volunteer groups to coordinate with the City. • Requirements for advance scheduling, City approval, and staff point of contact. • Use of standardized forms including Volunteer Service Agreement and Release, Cleanup Project Request form and Event Sign-In Sheets.
For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: G.4.
Department Recommendation:
Summary/Background:
September 23, 2025 Regular Meeting of the Exeter City Council
• Guidelines for cleanup activities, community beautification projects, and other Cityapproved assistance efforts.
These guidelines ensure that community-driven projects are conducted safely, legally, and in alignment with City priorities while continuing to encourage resident participation and pride in Exeter.
There is no significant fiscal impact associated with the adoption of these guidelines. Minimal staff time will be required for coordination and recordkeeping. Project-specific costs (such as materials or debris disposal) will be evaluated on a case-by-case basis depending on available City resources.
None associated with this action.
• Resolution No. 2025-40
• City of Exeter Guidelines for Community Cleanup & Project Assistance Coordinators I move to adopt Resolution No. 2025-40, A Resolution of the City Council of the City of Exeter Approving the City of Exeter Guidelines for Community Cleanup & Project Assistance Coordinators.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
September 23, 2025 Regular Meeting of the Exeter City Council
RESOLUTION NO. 2025-40
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER APPROVING
THE CITY OF EXETER GUIDELINES FOR COMMUNITY & BEAUTIFICATION
PROJECT COORDINATORS
WHEREAS, the City of Exeter values the contributions of community members and volunteer groups who dedicate time and effort to beautification, maintenance, and cleanup projects throughout the City; and
WHEREAS, the City Council finds it important to establish clear procedures to ensure such events are well-coordinated, conducted safely, and supported with appropriate City oversight; and
WHEREAS, the adoption of formal guidelines for Community Project & Beautification Coordinators will provide consistent direction for volunteer groups, reduce liability risks, and promote effective partnerships between volunteers and City staff; and
WHEREAS, the guidelines include standardized forms such as volunteer liability releases, guardian release forms, and sign-in sheets to ensure accountability and recordkeeping; and
WHEREAS, this program excludes hazardous waste collection and disposal coupon systems, focusing instead on community-driven cleanup, beautification, and assistance projects within the City of Exeter;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Exeter as follows:
1. The City of Exeter Guidelines for Community Project & Beautification Coordinators, attached hereto as Exhibit “A,” are hereby adopted.
2. City staff are directed to implement the program and make the guidelines available to community members, volunteer groups, and organizations coordinating cleanup or project assistance events.
3. This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Exeter this 23rd day of September 2025 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
September 23, 2025 Regular Meeting of the Exeter City Council
____________________ _
Jacob Johnson, Mayor
ATTEST:
_________________________
Francesca Quintana, City Clerk
September 23, 2025 Regular Meeting of the Exeter City Council
City of Exeter
Guidelines for Community Project & Beautification Coordinators Approval by City Council: Resolution 2025-40
Date Approved: September 23, 2025
September 23, 2025 Regular Meeting of the Exeter City Council
Purpose
The City of Exeter welcomes and encourages the participation of residents, businesses, schools, and community organizations with improvement projects, community cleanup, and beautification projects that benefit City-owned property and public spaces. These guidelines establish a consistent framework for coordinating such efforts to ensure safety, accountability, and alignment with City objectives.
Scope
These guidelines apply to all community volunteer projects conducted on City property or under City coordination, including but not limited to:
• Park and street cleanups.
• Trash and litter collection.
• Painting, landscaping, or beautification projects.
• Small maintenance or assistance efforts coordinated with Public Works.
Exclusions: Hazardous waste collection events and disposal coupon programs are not included in these guidelines, as those services are not offered by the City of Exeter.
Coordinator Responsibilities
Each volunteer group must designate a Project Coordinator to serve as the main contact with the City. The Coordinator is responsible for:
1. Submitting the request to the City for review and approval at least 30 days in advance of the proposed project.
2. Completing and signing all required City forms, including liability releases.
3. Coordinating with the assigned City staff liaison on project logistics, safety requirements, and supply needs.
4. Ensuring all participants sign in and complete the required release forms prior to participating.
5. Returning completed forms and attendance sheets to the City after the event.
City Responsibilities
The City of Exeter will:
• Review and approve proposed projects based on feasibility, safety, and alignment with City priorities.
• Designate a staff liaison for approved projects.
• Provide reasonable support such as trash pickup after events, access to disposal containers, and limited supplies (as available).
September 23, 2025 Regular Meeting of the Exeter City Council
• Retain all signed liability releases and records for City files.
Safety Guidelines
All volunteers must comply with the following safety standards:
• Wear appropriate clothing, gloves, and protective gear. • Use caution around streets, vehicles, and equipment.
• Report hazardous or unsafe conditions immediately to the Coordinator or City staff. • Volunteers under age 18 must have a parent/guardian release on file before participating.
• Alcohol, drugs, and firearms are prohibited at volunteer events.
Required Forms
The following forms must be completed and returned to the City for every cleanup/project:
1. Volunteer Services Agreement and Release – required for all participants (if under 18 parental consent required).
2. Event Sign-In Sheet – to be completed at the event by all volunteers.
3. Project Request Form – to be submitted by the Coordinator for City approval prior to the event.
All forms are attached as part of this Exhibit.
Acknowledgement
By signing the Cleanup/Project Request Form, the Coordinator acknowledges that they have read and agree to follow these guidelines and will ensure compliance by all participants.
September 23, 2025 Regular Meeting of the Exeter City Council
City of Exeter Community Project and Beautification
Volunteer Services Agreement and Release
Confidentiality Agreement: I respect the confidentiality of City information, and will discuss or give official information only as directed by a City supervisor. No confidential information will be provided to the public without specific authority from the appropriate City staff.
Photo Release: I give the City of Exeter, free of compensation, unlimited permission to use, publish, and republish, in any media now in existence or that may later be developed, for any lawful purpose as it may determine, information and reproductions of my likeness and my voice related to any aspect of my volunteer service for the City. I hereby waive my right to first review the use of my likeness or voice before any use or publication.
Reference Verification and Background Checks: The information I have provided in this application will only be used for volunteer application purposes. I understand that as a volunteer I will not be paid for my services. I authorize reference and employment verification as necessary for specific positions that I have volunteered to perform. I understand that I may be asked to complete one or all of the following for specific positions that I have volunteered to perform: fingerprinting, photographing, criminal background checks, Department of Motor Vehicles checks, TB test, and signed waiver from my doctor. Volunteers assigned to the Police Department may be required to provide additional reference and background information.
Permission to Seek Medical Treatment: In the event of an emergency, I hereby give the City of Exeter permission to seek medical attention for myself or my child, if volunteer applicant is less than 18-years-old. I authorize qualified physicians to render medical treatment or care that they may deem necessary for me or my child in case of illness or accident in the course of performing volunteer activities or services for the City of Exeter.
Insurance Information and Liability Release: I understand that there are some risks and that I may be injured in the course of performing volunteer activities or services for the City of Exeter. I understand that the City's policy is to cover volunteers as "employees" of the City for sole purpose of California Workers' Compensation benefits. I also understand that under Workers' Compensation laws, Workers' Compensation benefits will be the sole and exclusive remedy in the event I am injured while performing these volunteer activities and services. I further understand and agree that I will only be entitled to medical expenses under the City's Workers' Compensation. I will not be entitled to any other Workers' Compensation benefits which may include, but are not limited to, permanent or temporary loss of use damages, replacement income or vocational rehabilitation benefits.
I agree that I will observe, comply, and abide by, all of the rules and regulations of the City at all times that I am performing volunteer services on behalf of the City. Additionally, I agree that I will comply with the reasonable orders and directives given to me by responsible City employees. In the event that I do not agree or wish to comply with any reasonable order or directive given to me by any City employee or have any concern regarding my services or orders or directives given to me, I agree that I will bring the matter to the September 23, 2025 Regular Meeting of the Exeter City Council
attention of a City supervisor. I further agree that I will not misuse City property or attempt to profit from, or exploit others, or misuse my capacity as a volunteer with the City to gain any unfair advantage from the City, any business or organization having business or dealings with the City, or any member of the public that I may serve as a volunteer of the City.
With the exception of Workers' Compensation benefits as set out above, I hereby agree that I, my heirs, guardians, legal representatives and assigns will not make a claim against or file an action against the City of Exeter or their respective departments, officials, officers, agents, employees, or volunteers (hereinafter referred to as 'RELEASEES"), for injury or damage arising out of, related to, or connected with, my participation in the volunteer activities or services, from any cause whatsoever, including but not limited to RELEASEES’ sole, active, or passive negligent acts or omissions. In addition, I hereby RELEASE and DISCHARGE the RELEASEES from all actions, claims, and demands of any nature that I, my heirs, guardians, legal representatives or assigns now have or may hereafter have for injury or damage arising out of, related to, or connected with, my participation in these volunteer activities or services, from any cause whatsoever, including but not limited to RELEASEES’ sole, active, or passive negligent acts or omissions.
By my signature below, I signify that I have read, understand, and voluntarily agree to be bound by each of the terms stated above.
Signature _______________________________
Date___________________________________
If under 18, parental consent is required. I, ___________________________, give permission for my child, _________________________, to participate in volunteer work with the City of Exeter Volunteer Program.
Signature _______________________________
Date___________________________________
The City of Exeter will make reasonable efforts in the selection process to accommodate persons with disabilities. Please advise the City of such special needs at the time of application. City of Exeter is an Equal Opportunity Employer.
September 23, 2025 Regular Meeting of the Exeter City Council
Event Sign-In Form
Name Phone/Email Signature Time In/Out
September 23, 2025 Regular Meeting of the Exeter City Council
Project Request Form
Requested By: _________________________________________ Organization (if applicable): ______________________________ Phone/Email: __________________________________________ Proposed Location: _____________________________________ Proposed Date/Time: ___________________________________ Description of Project: ______________________________________________________________________ ______________________________________________________________________ City Staff Approval: _____________________________________ Date: ___________ September 23, 2025 Regular Meeting of the Exeter City Council