Exeter City Council
January 27, 2026

City of Exeter Housing Rehabilitation Program Guidelines 42 c. Storage of personal property, not to exceed 12 months, unless the grantee determines that a longer period is necessary;
d. Disconnection, dismantling, removing, reassembling, and reinstalling relocated household appliances and other personal property;
e. Insurance for the replacement value of personal property in connection with the move and necessary storage;
f. The replacement value of property lost, stolen or damaged in the process of moving (not through the fault of the displaced person, his or her agent, or employee) where insurance covering such loss, theft or damage is not reasonably available; g. Reasonable and necessary costs of security deposits required to rent the replacement dwelling;
h. Any costs of credit checks required to rent the replacement dwelling; i. Other moving related expenses as the grantee determines to be reasonable and necessary, except the following ineligible expenses:
1) Interest on a loan to cover moving expenses; or
2) Personal injury; or
3) Any legal fee or other cost for preparing a claim for a relocation payment or for representing the claimant before the Grantee; or
4) Costs for storage of personal property on real property already owned or leased by the displaced person before the initiation of negotiations.

E. Rehabilitation Activities Requiring Permanent Displacement The Sponsor’s rehabilitation program will not typically trigger permanent displacement and permanent displacement activities fall outside of the scope of this plan. If a case of permanent displacement is encountered, then the staff responsible for the rehabilitation program will consult with Sponsor’s legal counsel to decide if they have the capacity to conduct the permanent displacement activity. If local staff does not have the capacity, then a professional relocation consultant will be hired to do the counseling and benefit determination and implementation. If local staff does wish to do the permanent displacement activity then they will consult and follow the HUD Relocation Handbook 1378.

F. Rehabilitation Which Triggers Replacement Housing
If the Sponsor’s rehabilitation program assists a property where one or more units are eliminated then under Section 104 (d) of the Housing and Community Act of 1974, as amended applies and the Sponsor is required to replace those lost units. An example of this would be a duplex unit which is converted into a single family unit. In all cases where rehabilitation activities will reduce the number of housing units in the jurisdiction, then the Sponsor must document that any lost units are replaced and any occupants of reduced units are given permanent relocation benefits. (This does not apply to reconstruction or replacement housing done under a rehabilitation program where the existing unit(s) is demolished and replaced with a structure equal in size without in loss number of units or bedrooms.)
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 43 Replacement housing will be provided within three years after the commencement of the demolition or conversion. Before entering into a contract committing the Sponsor to provide funds for an activity that will directly result in such demolition or conversion, the Sponsor will make this activity public (through a noticed public hearing and/or publication in a newspaper of general circulation) and submit to the California Department of Housing and Community Development or the appropriate federal authority the following information in writing:

1. A description of the proposed assisted activity;

2. The location on a map and the approximate number of dwelling units by size (number of bedrooms) that will be demolished or converted to a use other than as targeted income group dwelling units as a direct result of the assisted activity;

3. A time schedule for the commencement and completion of the demolition or conversion;

4. The location on a map and the approximate number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units;

5. The source of funding and a time schedule for the provision of the replacement dwelling units;

6. The basis for concluding that each replacement dwelling unit will remain a targeted income group dwelling unit for at least 10 years from the date of initial occupancy; and,

7. Information demonstrating that any proposed replacement of dwelling units with smaller dwelling units (e.g., a two-bedroom unit with two one-bedroom units) is consistent with the housing needs of targeted income group households in the jurisdiction.

The Program Operator for the Sponsor is responsible for tracking the replacement of housing and ensuring that it is provided within the required period. The Sponsor is responsible for ensuring requirements are met for notification and provision of relocation assistance, as described in Section 570.606, to any targeted income group displaced by the demolition of any dwelling unit or the conversion of a targeted income group dwelling unit to another use in connection with an assisted activity.

G. Record Keeping and Relocation Disclosures/Notifications The Sponsor will maintain records of occupants of federally-funded rehabilitated, reconstructed or demolished property from the start to completion of the project to demonstrate compliance with section 104(d), URA and applicable program regulations. Each rehabilitation project, which dictates temporary or permanent or replacement activities, will have a project description and documentation of assistance provided. (See sample forms in HUD Relocation Handbook 1378, Chapter 1, Appendix 11, form HUD-40054)
Appropriate advisory services will include reasonable advance written notice of (a) the date and approximate duration of the temporary relocation; (b) the address of the suitable, decent, safe, and sanitary dwelling to be made available for the temporary period; (c) the terms and conditions under which the tenant may lease and occupy a suitable, decent, safe, and sanitary dwelling.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 44 Notices shall be written in plain, understandable primary language of the persons involved. Persons who are unable to read and understand the notice (e.g. illiterate, foreign language, or impaired vision or other disability) will be provided with appropriate translation/communication. Each notice will indicate the name and telephone number of a person who may be contacted for answers to questions or other needed help.

The notices and process below is for only temporary relocation. If permanent relocation is involved then other sets of notice and noticing process and relocation benefits must be applied (See HUD relocation handbook 1378 for those forms and procedures) The Temporary Relocation Advisory Notices to be provided are as follows:

1. General Information Notice: As soon as feasible when an owner investor is applying for Federal financing for rehabilitation, reconstruction, or demolition, the tenant of a housing unit will be mailed or hand delivered a General Information Notice that the project has been proposed and that the tenant will be able to occupy his or her present house upon completion of rehabilitation.

The tenant will be informed that the rent after rehabilitation will not exceed current rent or 30 percent of his or her average monthly gross household income. The tenant will be informed that if he or she is required to move temporarily so that the rehabilitation can be completed, suitable housing will be made available and he or she will be reimbursed for all reasonable extra expenses. The tenant will be cautioned that he or she will not be provided relocation assistance if he or she decides to move for personal reasons. See Appendix A for sample notice to be delivered personally or by certified mail.

2. Notice of Non Displacement: As soon as feasible when the rehabilitation application has been approved, the tenant will be informed that they will not be permanently displaced and that they are eligible for temporary relocation benefits because of lead based paint mitigation or substantial rehabilitation, or reconstruction of their unit. The tenant will also again be cautioned not to move for personal reasons during rehabilitation, or risk losing relocation assistance. See Appendix B for sample notice to be delivered personally or by certified mail.

3. Disclosure to Occupants of Temporary Relocation Benefits: This form is completed to document that the Sponsor is following it’s adopted temporary relocation plan for owner- occupants and tenants. See Appendix C for a copy of the disclosure form.

4. Other Relocation/Displacement Notices: The above three notices are required for temporary relocation. If the Sponsor is attempting to provide permanent displacement benefits then there are a number of other forms which are required. Staff will consult HUD’s Relocation Handbook 1378 and ensure that all the proper notices are provided for persons who are permanently displaced as a result of housing rehabilitation activities funded by CDBG or other federal programs.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 45 APPENDIX A
Dear ,
On (date) , (property owner) submitted an application to the for financial assistance to rehabilitate the building which you occupy at (address) .

This notice is to inform you that, if the assistance is provided and the building is rehabilitated, you will not be displaced. Therefore, we urge you not to move anywhere at this time. (If you do elect to move for reasons of your choice, you will not be provided relocation assistance.) If the application is approved and Federal assistance is provided for the rehabilitation, you will be able to lease and occupy your present apartment (or another suitable, decent, safe and sanitary apartment in the same building) upon completion of the rehabilitation. Of course, you must comply with standard lease terms and conditions.

After the rehabilitation, your initial rent, including the estimated average monthly utility costs, will not exceed the greater of (a) your current rent/average utility costs, or (b) 30 percent of your gross household income. If you must move temporarily so that the rehabilitation can be completed, suitable housing will be made available to you for the temporary period, and you will be reimbursed for all reasonable extra expenses, including all moving costs and any increase in housing costs.

Again, we urge you not to move. If the project is approved, you can be sure that we will make every effort to accommodate your needs. Because Federal assistance would be involved, you would be protected by the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended.

This letter is important and should be retained. You will be contacted soon. In the meantime, if you have any questions about our plans, please contact (name) , (title) , at (telephone number), (address) .

Sincerely,
(name)
(title)
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 46 APPENDIX B
(date)
Dear :

On (date) , we notified you that the owner of your building had applied for assistance to make extensive repairs to the building. On (date) , the owner's request was approved, and the repairs will begin soon.

This is a notice of non-displacement. You will not be required to move permanently as a result of the rehabilitation. This notice guarantees you the following:

1. You will be able to lease and occupy your present apartment [or another suitable, decent, safe and sanitary apartment in the same building/complex] upon completion of the rehabilitation. Your monthly rent will remain until after construction is completed. If increased after construction is done, your new rent and estimated average utility costs will not exceed local fair market rents for your community. Of course, you must comply with all the other reasonable terms and conditions of your lease.

2. If you must move temporarily so that the repairs can be completed, you will be reimbursed for all of your extra expenses, including the cost of moving to and from the temporarily occupied unit and any additional housing costs. The temporary unit will be decent, safe and sanitary, and all other conditions of the temporary move will be reasonable.

Since you will have the opportunity to occupy a newly rehabilitated apartment, I urge you not to move. (If you do elect to move for your own reasons, you will not receive any relocation assistance.) We will make every effort to accommodate your needs. Because Federal assistance is involved, you are protected by the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended.

If you have any questions, please contact (name) , (title), at (phone #) , (address) .

Remember; do not move before we have a chance to discuss your eligibility for assistance. This letter is important to you and should be retained.

Sincerely,
(name and title)
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 47 APPENDIX C

DISCLOSURE TO OCCUPANT OF TEMPORARY RELOCATION BENEFITS Top to be completed at time of loan application submittal or Home Visit Property Address:
__ Rental Unit __Owner-Occupied Unit
The rehabilitation loan specialist working on behalf of the City/County of has explained the temporary relocation services and benefits available under the current rehabilitation program relocation plan.

I/we have been advised that the City/County of rehabilitation construction specialist will inform me if I need to be temporarily relocated and will to assist me with scheduling any necessary moves and answer any questions about assistance as needed.

Acknowledged:

Occupant Signature Date Occupant Signature Date
Complete this at time of acceptance of Work Write Up with initials by occupant The rehabilitation construction specialist for the City/County of has explained the Rehabilitation Scope of Work for our house and I/we agree that it will:
____ Not require I/we to be relocated. (If initialed then STOP here and sign bottom.) ____ Yes, I/we need to be temporarily relocated. (Complete rest of form if initialed.) Start date and duration of relocation:
____ Starting on or about we will move for all or part of the rehabilitation project.

Approximate length of temporary relocation: Number of days.

For temporary relocation, I/We elect to (check all that apply):
____ Relocate with friends and family.
____ Relocate into a suitable temporary housing unit identified by rehab specialist. ____ Relocate furnishings only into a temporary storage unit. ____ I/We have been told what our relocation benefits are and elect Not to be reimbursed for any eligible relocation expenses. ____ I/We have been told what our relocation benefits are and want to be reimbursed for:

By signing, occupant(s) acknowledge receipt of copy of this form:

Occupant Signature Date Occupant Signature Date
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 48 ATTACHMENT F

LOAN SERVICING POLICIES AND PROCEDURES

FOR THE CITY OF EXETER
The City of Exeter, hereafter called “Sponsor,” has adopted these policies and procedures in order to preserve its financial interest in properties, whose “Borrowers” have been assisted with public funds. The Sponsor will to the greatest extent possible follow these policies and procedures, but each loan will be evaluated and handled on a case-by-case basis. The Sponsor has formulated this document to comply with state and federal regulations regarding the use of these public funds and any property restrictions, which are associated with them.

The policies and procedures are broken down into the follow areas: 1) making required monthly payments or voluntary payments on a loan’s principal and interest; 2) required payment of property taxes and insurance; 3) required Request for Notice of Default on all second mortgages; 4) loans with annual occupancy restrictions and certifications 5) required noticing and limitations on any changes in title or use of property; 6) required noticing and process for requesting a subordination during a refinance; 7) processing of foreclosure in case of default on the loan.

1. Loan Repayments:

The Sponsor will collect monthly payments from those borrowers who are obligated to do so under Notes which are amortized promissory notes. Late fees will be charged for payments received after the assigned monthly date.

For Notes which are deferred payment loans, the Sponsor must accept voluntary payments on the loan. Loan payments will be credited to principal. The Borrower may repay the loan balance at any time with no penalty.

2. Payment of Property Taxes and Insurance:

As part of keeping the loan from going into default, Borrower must maintain property insurance coverage naming the Sponsor as loss payee. Except for HOME-funded loans, if Borrower fails to maintain the necessary insurance, the Sponsor may take out force placed insurance to cover the property while the Borrower puts a new insurance policy in place. All costs for installing the necessary insurance will be added to the loan balance at time of installation of Borrower’s new insurance.

When a property is located in a 100-year floodplain, the Borrower will be required to carry the necessary flood insurance. A certificate of insurance for flood and for standard property insurance naming the Sponsor as a lender loss payee will be required at close of escrow. The Sponsor will verify the insurance on an annual basis.

Property taxes must be kept current during the term of the loan. If the Borrower fails to maintain payment of property taxes then the Sponsor may pay the taxes current and add the January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 49 balance of the tax payment plus any penalties to the balance of the loan (not permissible when funded with HOME). Wherever possible, the Sponsor encourages Borrower to have impound accounts set up with their first mortgagee wherein they pay their taxes and insurance as part of their monthly mortgage payment.

3. Required Request for Notice of Default:

When the Borrower’s loan is in second position behind an existing first mortgage, it is the Sponsor's policy to prepare and record a "Request for Notice of Default" for each senior lien in front of Sponsor’s loan. This document requires any senior lienholder listed in the notice to notify the Sponsor of initiation of a foreclosure action. The Sponsor will then have time to contact the Borrower and assist them in bringing the first loan current. The Sponsor can also monitor the foreclosure process and go through the necessary analysis to determine if the loan can be made whole or preserved. When the Sponsor is in a third position and receives notification of foreclosure from only one senior lienholder, it is in their best interest to contact any other senior lienholders regarding the status of their loans.

4. Annual Occupancy Restrictions and Certifications:

On owner-occupant loans the Sponsor may require that Borrowers submit utility bills and/or other documentation annually to prove occupancy during the term of the loan. For CDBG, some loans may have income and housing cost evaluations, which require a household to document that they are not able to make repayments, typically every five years. These loan terms are incorporated in the original note and deed of trust. On HOME-funded loans, annual occupancy verification will occur within 45 days of the anniversary date of the loan.

5. Required Noticing and Restrictions on Any Changes of Title or Occupancy:

In all cases where there is a change in title or occupancy or use, the Borrower must notify the Sponsor in writing of any change. Sponsor and Borrower will work together to ensure the property is kept in compliance with the original Program terms and conditions such that it remains available as an affordable home for low income families. These types of changes are typical when Borrowers do estate planning (adding a relative to title) or if a Borrower dies and property is transferred to heirs or when the property is sold or transferred as part of a business transaction. In some cases the Borrower may move and turn the property into a rental unit without notifying the Sponsor. Changes in title or occupancy must be in keeping with the objective of benefit to low-income households (below 80 percent of AMI).

Change from owner-occupant to owner-occupant occurs at a sale. When a new owneroccupant is not low-income, the loan is not assumable and the loan balance is immediately due and payable. If the new owner-occupant qualifies as low-income, the purchaser may either pay the loan in full or assume all loan repayment obligations of the original owner-occupant, subject to the approval of the Sponsor’s Loan Committee (depends on the HCD program).

If a transfer of the property occurs through inheritance, the heir (as owner-occupant) may be provided the opportunity to assume the loan at an interest rate based on household size and January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 50 household income, provided the heir is income eligible. If the heir intends to occupy the property and is not low-income, the balance of the loan is due and payable. If the heir intends to act as an owner-investor, the balance of the loan may be converted to an owner/investor interest rate and loan term and a rent limitation agreement is signed and recorded on title. All such changes are subject to the review and approval of the Sponsor’s Loan Committee.

Change from owner-occupant to owner-investor occurs when an owner-occupant decides to move out and rent the assisted property, or if the property is sold to an investor. If the owner converts any assisted unit from owner-occupied to rental, the loan is due in full.

Conversion to use other than residential use is not allowable where the full use of the property is changed from residential to commercial or other. In some cases, Borrowers may request that the Sponsor allow for a partial conversion where some of the residence is used for a business but the household still resides in the property. Partial conversions can be allowed if it is reviewed and approved by any and all agencies required by local statute. If the use of the property is converted to a fully non-residential use, the loan balance is due and payable.

6. Requests for Subordinations:

When a Borrower wishes to refinance the property, they must request a subordination request to the Sponsor. The Sponsor will subordinate their loan only when there is no “cash out” as part of the refinance. Cash out means there are no additional charges on the transaction above loan and escrow closing fees. There can be no third-party debt payoffs or additional encumbrance on the property above traditional refinance transaction costs. Furthermore, the refinance should lower the housing cost of the household with a lower interest rate and the total indebtedness on the property should not exceed the current market value.

Upon receiving the proper documentation from the refinance lender, the request will be considered by the loan committee for review and approval. Upon approval, the escrow company will provide the proper subordination document for execution and recordation by the Sponsor.

7. Process for Loan Foreclosure:

Upon any condition of loan default: 1) non-payment; 2) lack of insurance or property tax payment; 3) change in title or use without approval; or 4) default on senior loans, the Sponsor will send out a letter to the Borrower notifying them of the default situation. If the default situation continues, the Sponsor may start a formal process of foreclosure.

When a senior lienholder starts a foreclosure process and the Sponsor is notified via a Request for Notice of Default, the Sponsor, who is the junior lienholder, may cancel the foreclosure proceedings by "reinstating" the senior lienholder. The reinstatement amount or payoff amount must be obtained by contacting the senior lienholder. This amount will include all delinquent payments, late charges and fees to date. Sponsor must confer with Borrower to determine if, upon paying the senior lienholder current, the Borrower can provide future payments. If this is the case, then the Sponsor may cure the foreclosure and add the costs to the balance of the loan with a Notice of Additional Advance on the existing January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 51 note. HOME funds may not be used for this purpose, however.

If the Sponsor determines, based on information on the reinstatement amount and status of Borrower, that bringing the loan current will not preserve the loan, then staff must determine if it is cost effective to protect their position by paying off the senior lienholder in total and restructure the debt such that the unit is made affordable to the Borrower. If the Sponsor does not have sufficient funds to pay the senior lienholder in full, then they may choose to cure the senior lienholder and foreclose on the property themselves. As long as there is sufficient value in the property, the Sponsor can afford to pay for the foreclosure process and pay off the senior lienholder and retain some or all of their investment.

If the Sponsor decides to reinstate, the senior lienholder will accept the amount to reinstate the loan up until five (5) days prior to the set "foreclosure sale date." This "foreclosure sale date" usually occurs about four (4) to six (6) months from the date of recording of the "Notice of Default." If the Sponsor fails to reinstate the senior lienholder before five (5) days prior to the foreclosure sale date, the senior lienholder would then require a full pay off of the balance, plus costs, to cancel foreclosure. If the Sponsor determines the reinstatement and maintenance of the property not to be cost effective and allows the senior lienholder to complete foreclosure, the Sponsor's lien may be eliminated due to insufficient sales proceeds.

Sponsor as Senior Lienholder
When the Sponsor is first position as a senior lienholder, active collection efforts will begin on any loan that is 31 or more days in arrears. Attempts will be made to assist the homeowner in bringing and keeping the loan current. These attempts will be conveyed in an increasingly urgent manner until loan payments have reached 90 days in arrears, at which time the Sponsor may consider foreclosure. Sponsor’s staff will consider the following factors before initiating foreclosure:
1) Can the loan be cured and can the rates and terms be adjusted to allow for affordable payments such that foreclosure is not necessary?
2) Can the Borrower refinance with a private lender and pay off the Sponsor? 3) Can the Borrower sell the property and pay off the Sponsor? 4) Does the balance warrant foreclosure? (If the balance is under $5,000, the expense to foreclose may not be worth pursuing.)
5) Will the sales price of home "as is" cover the principal balance owing, necessary advances, (maintain hazard insurance, maintain or bring current delinquent property taxes, monthly yard maintenance, periodic inspections of property to prevent vandalism, etc.) foreclosure, and marketing costs?
If the balance is substantial and all of the above factors have been considered, the Sponsor may opt to initiate foreclosure. The Borrower must receive, by certified mail, a thirty-day notification of foreclosure initiation. This notification must include the exact amount of funds January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 52 to be remitted to the Sponsor to prevent foreclosure (such as, funds to bring a delinquent BMIR current or pay off a DPL).

At the end of thirty days, the Sponsor should contact a reputable foreclosure service or local title company to prepare and record foreclosure documents and make all necessary notifications to the owner and junior lienholders. The service will advise the Sponsor of all required documentation to initiate foreclosure (Note and Deed of Trust usually) and funds required from the owner to cancel foreclosure proceedings. The service will keep the Sponsor informed of the progress of the foreclosure proceedings.

When the process is completed, and the property has "reverted to the beneficiary" at the foreclosure sale, the Sponsor could sell the home themselves under a homebuyer program or use it for an affordable rental property managed by a local housing authority or use it for transitional housing facility or other eligible use. The Sponsor could contract with a local real estate broker to list and sell the home and use those funds for Program income-eligible uses.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 53 ATTACHMENT G
CITY OF EXETER’S

FORECLOSURE POLICY
Sponsor As Junior Lienholder
It is the City of Exeter’s (Sponsor’s) policy to prepare and record a "Request for Notice" on all junior liens (any lien after the first position) placed on properties financed by a loan.

This document requires any senior lienholder to notify the Sponsor of initiation (recordation of a "Notice of Default") of a foreclosure only. This is to alert the junior lienholder that they are to monitor the foreclosure with the senior lienholder. When the Sponsor is in a third position and receives notification of foreclosure from only one senior lienholder, it would be in their best interest to contact both senior lienholders regarding the status of their loans.

The junior lienholder may cancel the foreclosure proceedings by "reinstating" the senior lienholder. The reinstatement amount must be obtained by contacting the senior lienholder.

This amount will include all delinquent payments, late charges, advances (hazard insurance premiums, property taxes, property protection costs, etc.), and foreclosure costs (fees for legal counsel, recordings, certified mail, etc.)
Once the Sponsor has the information on the reinstatement amount, staff must then determine if it is cost effective to protect their position by reinstating the senior lienholder, keeping them current by submitting a monthly payment thereafter, foreclosing on the property possibly resulting in owning the property at the end of foreclosure, protecting the property against vandalism, and paying marketing costs (readying the home for marketing, paying for yard maintenance, paying a real estate broker a sales commission).

If the Sponsor decides to reinstate, the senior lienholder will accept the amount to reinstate the loan up until five (5) days prior to the set "foreclosure sale date." This "foreclosure sale date" usually occurs about four (4) to six (6) months from the date of recording of the "Notice of Default." If the Sponsor fails to reinstate the senior lienholder before five (5) days prior to the foreclosure sale date, the senior lienholder would then require a full pay off of the balance, plus costs, to cancel foreclosure. If the Sponsor determines the reinstatement and maintenance of the property not to be cost effective and allows the senior lienholder to complete foreclosure, the Sponsor's lien may be eliminated due to insufficient sales proceeds.

Sponsor As Senior Lienholder
When the Sponsor is in a first position, or the senior lienholder, active collection efforts will begin on any loan that is 31 or more days in arrears. Attempts will be made to assist the homeowner in bringing and keeping the loan current. These attempts will be conveyed in an increasingly urgent manner until loan payments have reached 90 days in arrears, at which time January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 54 the Sponsor may consider foreclosure. Sponsor staff will consider the following factors before initiating foreclosure:
- Can the loan be cured (brought current or paid off) by the owner without foreclosure?
- Can the owner refinance with a commercial lender and pay off the Sponsor? - Can the owner sell the property and pay off the Sponsor? - Does the balance warrant foreclosure? (If the balance is under $5,000, the expense to foreclose may not be worth pursuing.)
- Will the sales price of home "as is" cover the principal balance owing, necessary advances, (maintain hazard insurance, maintain or bring current delinquent property taxes, monthly yard maintenance, periodic inspections of property to prevent vandalism, etc.) foreclosure, and marketing costs? If the balance is substantial and all of the above factors have been considered, the Sponsor may opt to initiate foreclosure. The owner must receive, by certified mail, a thirty-day notification of foreclosure initiation. This notification must include the exact amount of funds to be remitted to the Sponsor to prevent foreclosure (such as, funds to bring a delinquent BMIR current or pay off a DPL).

At the end of thirty days, the Sponsor should contact a reputable foreclosure service or local title company to prepare and record foreclosure documents and make all necessary notifications to the owner and junior lienholders. The service will advise the Sponsor of all required documentation to initiate foreclosure (Note and Deed of Trust usually) and funds required from the owner to cancel foreclosure proceedings. The service will keep the Sponsor informed of the progress of the foreclosure proceedings. When the process is completed, and the property has "reverted to the beneficiary" at the foreclosure sale, the Sponsor would then contact a real estate broker to market the home.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 55 ATTACHMENT H

CERTIFICATION OF OCCUPANCY

CITY OF EXETER
I/we declare as follows:
(Please Print Occupant’s Name(s))
That I/we am/are currently occupying as my/our principal place of residence the real property commonly known as:
(Address)
(City, State, Zip code)
Daytime Phone Number:

Executed on______________________, 20____, at ___________________, CA (Date) (City)
I/we declare under penalty of perjury that the foregoing is true and correct.

Signature(s) of all occupants:

Occupant: _______________________________________________________________ Occupant: _______________________________________________________________ Occupant: _______________________________________________________________ Occupant: _______________________________________________________________ Occupant: ___________________________________________________________ January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter Housing Rehabilitation Program Guidelines 56 ATTACHMENT I

LEAD-BASED PAINT

VISUAL ASSESSMENT, NOTICE OF PRESUMPTION, AND HAZARD REDUCTION FORM Section 1: Background Information
Property Address: No LBP found or LBP exempt 
Select one: Visual Assessment  Presumption  Hazard Reduction  Section 2: Visual Assessment. Fill out Sections 1, 2, and 6. If paint stabilization is performed, also fill out Sections 4 and 5 after the work is completed.

Visual Assessment Date: Report Date:

Check if no deteriorated paint found 
Attachment A: Summary where deteriorated paint was found. For multi-family housing, list at least the housing unit numbers and common areas and building components (including type of room or space, and the material underneath the paint).

Section 3: Notice of Presumption. Fill out Sections 1, 3, 5, and 6. Provide to occupant w/in 15 days of presumption.

Date of Presumption Notice:

Lead-based paint is presumed to be present  and/or Lead-based paint hazards are presumed to be present 
Attachment B: Summary of Presumption: For multi-family housing, list at least the housing unit numbers and common areas, bare soil locations, dust-lead location, and or building components (including type of room or space, and the materials underneath the paint) of lead-based paint and/or hazards presumed to be present.

Section 4: Notice of Lead-Based Paint Hazard Reduction Activity. Fill out Sections 1, 4, 5, and 6.

Provide to occupant w/in 15 days of after work completed.

Date of Hazard Reduction Notice:

Initial Hazard Reduction Notice? Yes  No  Start & Completion Dates:

If “No”, dates of previous Hazard Reduction Activity Notices:

Attachment C: Activity locations and types. For multi-family housing, list at least the housing unit numbers and common areas (for multifamily housing), bare soil locations, dust–lead locations, and/or building components (including type of room or space, and the material underneath the paint), and the types of lead-based paint hazard reduction activities performed at the location listed.

Attachment D: Location of building components with lead-based paint remaining in the rooms, spaces or areas where activities were conducted.

Attachment E: Attach clearance report(s), using DHS form 8552 (and 8551 for abatement activities) Section 5: Resident Receipt of Notice for Presumption or Lead-Based Paint Hazard Reduction Activity and Acknowledgement of Receipt of pamphlet Protection Your Family from Lead in Your Home.

Printed Name: Signature: Date:

Section 6: Contact Information Organization:

Contact Name: Contact Signature:

Date: Address: Phone:

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

DO NOT DESTROY THIS NOTE: When paid, this Note and the Deed of Trust must be surrendered to the Trustee, listed below, with request for reconveyance.

PROMISSORY NOTE SECURED BY DEED OF TRUST
Deferred Payment Loan - Owner Occupant
Total Loan Amount: $ LOAN AMOUNT Loan#(s): LOAN NUMBER
CITY, California,
HOME
FOR VALUE RECEIVED, BORROWER and CO-BORROWER (hereinafter called "Trustor"), solely/jointly and severally promise(s) to pay to the LENDER at LENDER ADDRESS, LENDER CITY, California, the sum of $ LOAN AMOUNT. At no time will interest be charged.

Repayment of the Deferred Payment Loan principal shall be deferred for thirty (30) years from the date of this Agreement, while Trustor remains fee simple owner and continues to reside on the property located at PROPERTY ADDRESS, CITY, California.

Transfer of ownership of the property or cessation of residence on the property shall constitute default, and the entire principal on the date of default will become immediately due and payable. Failure of the Lender to formally declare or act upon such default shall not constitute a waiver. Demand, protest and notice of demand and protest are hereby waived.

The undersigned reserve(s) the right to prepay at any time all or any part of this Note without the payment of penalties or premiums to the Lender. Any and all payments on this Note shall be applied to the principal due on the Note.

The Trustor shall abide by all covenants contained in the Rehabilitation Loan Agreement. In the event of any inconsistencies between this Note and the Rehabilitation Loan Agreement, the latter shall prevail.

Should suit be commenced to collect payments due under this Note or any portion thereof, the prevailing party may recover reasonable attorney's fees in addition to any other relief allowed by law. This Note is secured by a certain DEED OF TRUST to the Chicago Title Insurance Company, a California Corporation, as TRUSTEE.

IN WITNESS WHEREOF, the Note has been duly executed by the undersigned, as of this date.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

RECORDING REQUESTED BY:

AND WHEN RECORDED MAIL TO:

SELF-HELP ENTERPRISES
ATTN: REHAB MANAGER
P.O. BOX 6520
VISALIA, CA 93290

Space above this line for Recorder Loan#:

THIS DOCUMENT IS RECORDED SOLELY FOR THE PURPOSE OF THE WITHOUT FEE PURSUANT TO SECTION 6103 OF THE GOVERNMENTAL CODE.

SHORT FORM DEED OF TRUST
Adopting and including by reference certain provisions of a deed of trust recorded in the counties named herein.

THIS DEED OF TRUST, made on DATE, between BORROWER and COBORROWER, as TRUSTOR, whose address is PROPERTY ADDRESS, CITY, California; and CHICAGO TITLE INSURANCE COMPANY, 770 East Shaw Avenue, Suite 120, Fresno CA 93710, as TRUSTEE and the LENDER, as BENEFICIARY; WITNESSETH: That Trustor grants, transfers or assigns to Trustee in Trust, that property in the City of CITY, County of COUNTY, State of California, described as:

LEGAL DESCRIPTION
If the Trustor shall sell, convey or alienate said property or any part thereof, or any interest therein, or shall be divested of this title or any interest therein in any manner or way, whether voluntarily or involuntarily, without the written consent of the Beneficiary being first had and obtained, Beneficiary shall have the right, at its option, to declare any indebtedness or obligations secured hereby, immediately due and payable.

FOR THE PURPOSE of security performance payment of the sum of ($ LOAN AMOUNT) and of the monies that may be paid or advanced by or may otherwise be owing to the Trustee or the Beneficiary under this instrument, and also such additional monies as may be hereafter borrowed by the Trustor, or any of them, from the Beneficiary, and also the payment of all other monies and indebtedness now owing or to become owing, from the Trustor, or any of them, to the Beneficiary, according to the terms of the Promissory Notes, payable to Beneficiary on order and made by Trustor.

Said Promissory Note, of even date herewith made by Trustor, delineated the Terms and Conditions of this Loan requiring security of this document, but which is not subject to January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

performance or to a definite maturity date. Demand is, rather, subject to change of title by any means.

Privilege is reserved to prepay at any time all or any part of the debt secured hereby without the payment of penalties or premiums. By executing and delivering this Deed of Trust, and the Note secured hereby, the parties agree that all provisions of that Promissory Note between BORROWER and CO-BORROWER as Borrower(s) and the LENDER, as Lender dated PROMISSORY NOTE DATE and the Housing Rehabilitation Loan Agreement between BORROWER and CO-BORROWER as Borrower(s) and the LENDER, as Lender, dated LOAN AGREEMENT DATE, and that portion of the Fictitious Deed of Trust hereinafter referred to commencing with paragraph 1 and ending with paragraph 31 thereof are hereby incorporated herein and made an integral part hereof for all purposes the same as if set forth herein at length. The Fictitious Deed of Trust above referred to was recorded as follows:

COUNTY DATE BOOK PAGE
Fresno March 17, 1997 Instrument No. 97035016
Kern July 23, 1992 6704 867
Kings December 6, 1983 1284 68
Madera January 13, 1984 1738 538
Mariposa September 28, 2000 Instrument No. 2004162
Merced December 2, 1985 2514 359
Stanislaus July 8, 1986 127 reel 1256 image
Tulare September 19, 1983 4111 913
Signature of Trustor(s)

BORROWER CO-BORROWER
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

ACKNOWLEDGMENT
“A Notary Public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.” State of California
County of
On before me, , Notary Public personally
appeared who proved to me on the basis of
satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
(Seal)
Signature
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Exeter HOME Program First-Time Homebuyer Program Guidelines Page 23

ATTACHMENT C
HOME HOMEOWNERSHIP VALUE LIMITS FOR TULARECOUNTY*
(Limits effective 9/1/2024)

EXISTING

CONSTRUCTION

NEW CONSTRUCTION
(less than 12 months old)
$371,000 $392,000
[Note from HOME to remove: if you have exception limits approved by HOME, modify this table as needed and indicate from/through date of the exception]

HOME MAXIMUM PER-UNIT SUBSIDY LIMITS FOR CALIFORNIA
(Limits effective 2/13/2024)
O-BDR 1-BDR 2-BDR 3-BDR 4-BDR
$181,488 $208,049 $252,994 $327,293 $359,263
HOME INCOME LIMITS FOR TULARE COUNTY*
(Limits effective 6/1/2025)
Number of Persons in Household
1 2 3 4 5 6 7 8
80%
of
AMI
$52,600 $60,100 $67,600 $75,100 $81,150 $87,150 $93,150 $99,150 *Sponsor will insert these limits for the county in which the Program is located and will update the limits annually as HCD provides new information. The link to the official, HCDmaintained Value, Subsidy, and income limits is: State and Federal Income, Rent, and Loan/Value Limits | California Department of Housing and Community Development (for HOME limits, choose “CDBG, HOME and NHTF/HHC Article I - Income, Value, Subsidy and Rent Limits”).

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

RESOLUTION 2022-08

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER APPROVING

GUIDELINES FOR THE HOUSING REHABILITATION PROGRAM AND HOMEBUYER

ACQUISITION ONLY/ACQUISITION WITH REHABILITATION PROGRAM WHEREAS, the City of Exeter, a political subdivision of the State of California, has established Program Guidelines which govern the administration of its Housing Rehabilitation Program and its Homebuyer Acquisition Only/Acquisition with Rehabilitation Program; and WHEREAS, the City desires to approve the Guidelines for the Housing Rehabilitation Program and Homebuyer Acquisition Only/Acquisition with Rehabilitation Program to comply with HCD requirements;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Exeter, State of California, that the updated Guidelines for the Housing Rehabilitation Program and Homebuyer Acquisition Only/Acquisition with Rehabilitation Program be approved.

Passed, approved, and adopted this 22nd day of March , 2022, by the following vote:

AYES: tfni' 15>.Aives i /AVVilv; /Y)/1 /5 / ttna 5v;l0
NOES: M
ABSTAIN: {'-/)i
ABSENT: /\R
� 6tycierk ifnlM
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

RESOLUTION NO. 2026-03

A RESOLUTION OF THE COUNCIL OF THE CITY OF EXETER APPROVING GUIDELINES FOR THE OWNER-OCCUPIED HOUSING REHABILITATION PROGRAM AND FIRSTTIME HOMEBUYER PROGRAM WHEREAS, the City of Exeter, a political subdivision of the State of California, has established Program Guidelines which govern the administration of its Owner-Occupied Housing Rehabilitation Program and its First-Time Homebuyer Program; and WHEREAS, the City desires to approve the Guidelines for the Owner-Occupied Housing Rehabilitation Program and First-Time Homebuyer Program to comply with State of California Housing and Community Development Department (HCD) requirements; and IT IS NOW THEREFORE RESOLVED THAT, the City approves the Guidelines for the OwnerOccupied Housing Rehabilitation Program and First-Time Homebuyer Program.

PASSED AND ADOPTED by the City Council of the City of Exeter this 27th day of January 2026 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________ _
Jacob Johnson, Mayor
ATTEST:
_________________________
Francesca Quintana, City Clerk
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Agenda Item Staff Report
Meeting Date:

January 27, 2026
Wording for Agenda:

Discussion and Direction Regarding Potential Updates to Animal Control–Related Fees and the City’s Fee Schedule.

Submitting Department:

Administration
Contact Name:

Jason Ridenour, City Administrator
Staff recommends that the City Council receive information and conduct a discussion regarding potential updates to animal control related fees, including sheltering, permitting, kennel, and breeding fees, and provide direction to staff on proposed fee categories and structure.

Following Council direction, staff would return at a future meeting on February 24, 2026, with a proposed fee schedule update and a noticed public hearing for Council consideration.

On December 9, 2025, the City Council conducted a public hearing and provided first reading of Ordinance No. 717, which repealed and replaced Title 6 (Animals) of the Exeter Municipal Code to comprehensively modernize the City’s animal control regulations. The ordinance updated provisions related to animal licensing, impoundment, dangerous animals, kennel and breeder permitting, enforcement authority, and commercial animal establishments to align with current state law and operational practices. Ordinance No. 717 was given second reading and adopted on January 13, 2026, with an effective date of February 12, 2026.

As part of these comprehensive updates, several new or expanded regulatory requirements were adopted that contemplate associated fees, including but not limited to:
• Animal sheltering and impoundment services
• Administrative and enforcement costs
For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.2.

Department Recommendation:

Background/Summary:

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

• Kennel permits
• Breeder permits
• Licensing and permitting processes tied to animal control activities The City of Exeter contracts with the City of Visalia for animal control field services, animal licensing, and animal sheltering services pursuant to the Animal Control Services Agreement effective January 1, 2024, which is attached to this report. Under the agreement, Exeter is responsible for establishing applicable fees that Visalia collects on Exeter’s behalf, and the agreement further provides that certain costs and charges are based on Visalia’s adopted comprehensive fee schedule
Currently, the City’s adopted FY 2025–2026 Fee Schedule, also attached to this report, includes limited animal control–related fees, such as dog licensing, but does not fully reflect or account for the expanded regulatory framework adopted under Ordinance No. 717, nor does it comprehensively align with the fees charged by the City of Visalia for sheltering, kenneling, breeding, and related services.

Given the adoption of Ordinance No. 717 and the City’s contractual relationship with Visalia, staff believes it is appropriate to review and discuss whether the City’s fee schedule should be updated to:
• Add or update animal shelter and impoundment–related fees; • Establish clear permitting fees for kennels and breeders consistent with the Municipal Code;
• Align Exeter’s animal control–related fees with those charged by the City of Visalia where services are provided under contract; and
• Ensure appropriate cost recovery for administrative, enforcement, and sheltering services.

The table below is provided for discussion purposes only to illustrate current fees compared to potential proposed fee categories and alignment.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

This item is intended as a discussion only, allowing the City Council to provide policy direction on proposed fee categories, alignment with Visalia’s fee structure, and whether staff should proceed with preparing a formal fee schedule amendment and noticed public hearing at a future meeting on February 24, 2026.

No fiscal impact is associated with this discussion item. Any potential fiscal impacts related to updated animal control fees would be evaluated and presented to the City Council as part of a future fee schedule amendment and public hearing.
• January 1, 2024 – Effective date of Animal Control Services Agreement between the City of Exeter and the City of Visalia the if Council has taken any actions previously relative to this item.
• October 14, 2025 – City Council reviewed draft comprehensive animal control updates and directed staff to proceed to public hearing
• December 9, 2025 – City Council held public hearing and provided first reading of Ordinance No. 717
• January 13, 2026 – City Council held second reading and adopted Ordinance No. 717 Fiscal Impact:

Prior City Council Actions:

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

• Animal Control Services Agreement
• Ordinance No. 717
• Draft Proposed Fee Schedule
I move to provide direction to staff regarding the development of proposed animal control– related fees and to return to the City Council at a future meeting on February 24, 2026 with a recommended fee schedule update and noticed public hearing.

Attachments:

Recommended motion to be made by the City Council:

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Anima,I Control Services Agreement
This AGREEMENT between the City of Visalia ("Visalia") and the City of Exeter ("Exeter") is hereby effective as of January 1, 2024.

RECITALS
WHEREAS, Exeter is authorized and empowered to employ contractors and specialists in the performance of its duties and functions; and
WHEREAS, Exeter has a need for animal shelter services, pursuant to California Health & Safety Code sections 121575, et seq.; and
WHEREAS, Exeter has a need for a contractor to handle animal shelter services, animal licensing and animal control field services; and
WHEREAS, Visalia will provide these services to meet Exeter's needs on the terms and conditions set forth herein; and
WHEREAS, Visalia and Exeter previously entered into an agreement for these services on November 2, 2018 and Visalia has provided those services; and WHEREAS, Parties have agreed to modify and replace the prior agreement with this revised agreement; and
WHEREAS, Parties agree the prior agreement shall be considered to have expired on December 31, 2023 and shall be replaced with this revised animal control services agreement beginning on January 1, 2024; and
WHEREAS, Exeter shall pay Visalia all outstanding amounts owed under the prior agreement within thirty days of this new agreement taking effect or as otherwise agreed upon in writing between the Parties.

WHEREAS, Exeter agrees that it will consider an ordinance that mandates the spaying or neutering of animals, unless the health or age of an animal would prevent alteration, as a condition of being released from an animal shelter. Visalia shall provide a proposed ordinance upon request. Exeter shall consider such an ordinance within sixty days of this Agreement being signed. If Exeter adopts such a requirement, then it will notify Visalia so that it will be implemented for the release of animals being held for Exeter residents. If Exeter does not adopt this ordinance, then Visalia may terminate this Agreement on ten days written notice to Exeter.

NOW, THEREFORE, it is mutually understood and agreed as follows:
1 January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

ARTICLE 1 - COMPLETE AGREEMENT
This Agreement, including the recitals stated above which are incorporated herein by reference, and the attachments and documents incorporated herein constitute the complete and exclusive statement of the terms of the Agreement between Visalia and Exeter and it supersedes all prior representations, understanding and communications.

The invalidity in whole or in part of any provision of this Agreement shall not affect the validity of other provisions.

ARTICLE 2 -STANDARD OF CARE
The standard of care with respect to Visalia's services hereunder will be the degree of skill and diligence ordinarily used by reputable professionals performing in the same or similar time and locality and under the same or similar circumstances.

ARTICLE 3 - INDEPENDENT CONTRACTOR
Visalia's relationship to Exeter in its performance of this Agreement is that of an independent contractor. Visalia may, at its own expense, use employees or subcontractors as Visalia deems necessary to perform the services required under this Agreement. The personnel performing services under this Agreement shall at all times be under Visalia's exclusive direction and control and shall be employees or subcontractors of Visalia and not employees of Exeter.

Visalia shall pay all wages, salaries, and other amounts due its employees, or subcontractors in connection with the performance of this Agreement and shall be responsible for all reports and obligations respecting them, such as social security, income tax withholding, unemployment compensation, workers compensation insurance, and similar matters. The personnel performing services under this Agreement shall not be entitled to the rights or benefits afforded to Exeter employees, including disability or unemployment insurance, workers' compensation, medical insurance, sick leave, or any other Exeter employment benefit.

The relationship between Visalia and Exeter is non-exclusive. Visalia may perform services for, and contract with other: clients, persons, or companies.

ARTICLE 4 - DUTIES AND SCOPE OF WORK

4.1 Scope of Work. Subject only to the general policies and direction of Exeter with regard to animal control operations, and to the provisions and requirements of this Agreement, Visalia shall do all things necessary to provide animal control services, animal shelter services and animal licensing services for Exeter. This includes providing space at the Visalia Animal Care Center for sheltering animals from Exeter. As stated in Exhibit "A" Visalia will designate a specific space in the Animal Care Center for animals from Exeter. Parties agree that Visalia is only agreeing to shelter dogs and cats for Exeter under this Agreement. The term "animals" under this Agreement shall, unless otherwise specified, refer only to dogs and cats.
2 January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

4.2 Handling of Animals Brought by Exeter. As described specifically in Exhibit A (Scope of Work), Visalia shall be deemed to be acting on behalf of Exeter in the capacity of providing animal shelters and any animals sent by Exeter to the animal shelter owned and operated by Visalia shall be deemed to be held in custody for the benefit of Exeter. Visalia will track all animals received by or for the benefit of Exeter.

Parties agree that these animals will be considered the responsibility of Exeter under this Agreement whether they are owned by a private party that picks them up from the Animal Care Center or are stray animals without a private owner that will be considered as owned by Exeter unless Visalia and Exeter, in writing, to transfer ownership of the animals.

Animals brought to the Animal Care Center under this Agreement are treated with the level care described under the Service Standards stated in Section 1. 7 of Exhibit "A." This is the same level of care taken for all animals that are brought into the Animal Care Center, whether they are from Visalia or from another jurisdiction.

Visalia shall hold the animals for the time period required by state law, plus an additional two-day period. After the state mandated hold period plus two days, the animals will be humanely euthanized at Exeter expense or, if Exeter directs Visalia in writing to continue holding an animal after these time periods, then Visalia shall continue to hold the animal pursuant to the terms of this Agreement until Visalia receives further direction as to the handling of the animal from Exeter. As stated in more detail in Exhibit "A" Visalia will begin charging Exeter costs incurred by Visalia after holding an animal for seven days. This period shall not begin until the day after the animal is received by Visalia. These charges will be billed separately from the base services stated in Article 7 of this Agreement and will be based on the applicable daily boarding fee in the currently adopted comprehensive fee schedule rates for Visalia.

In no event shall Visalia accept ownership of an animal that has been determined to be vicious under the Exeter Municipal Code be released to Visalia unless such determination is overturned on appeal.

4.3 Adherence to Legal Standards. Visalia shall be solely responsible for ensuring that all animal shelter services provided hereunder are provided in strict conformance with all laws and statutes relating to the humane treatment of animals and safe handling of animals under applicable state and local statutes, ordinances, and regulations.

Visalia and Exeter agree to cooperate over municipal code enforcement by Visalia on behalf of Exeter. Exeter acknowledges that it has implemented changes to its municipal code violations to allow Visalia personnel, acting under the scope of this Agreement as animal control officers for Exeter, to issue citations for Exeter municipal code violations related to animal control.

Parties acknowledge that each maintains separate municipal ordinances regarding animals and agree that they shall cooperate in modifying their ordinances to be consistent on what constitutes violations for items such as defining excess noise by animals, vicious dogs, impounding animals, commercial kennel requirements, leash regulations, and licensing requirements. Parties acknowledge that this section recognizes each agency is solely responsible for determining its applicable municipal ordinances and that each may 3 January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

implement separate rules on SP,ecific issues. This Agreement is not intended to require either agency to have the same requirements for all animals within its jurisdiction.

4.4 Applicable Charges Collected on Behalf of Exeter. Exeter will provide Visalia with a list of applicable charges, such as licensing fees, that Visalia is to collect on behalf of Exeter. These amounts will be separately accounted for and paid to Exeter monthly with an accounting of each amount charged on behalf of Exeter. Parties agree that this rate of applicable charges may be adjusted by Exeter. Exeter shall provide the revised list of applicable charges to Visalia at least thirty days prior to the date upon which it shall become effective.

ARTICLE 5 - CHANGES IN SCOPE OF WORK; AMENDMENT
It is understood and agreed by Visalia and Exeter that it may be necessary, from time to time during the term of this Agreement, to modify its provisions or to revise the scope and/or extent of Visalia work under this Agreement for the operation and maintenance of the animal control operations. In each such instance, Visalia and Exeter shall consult with each other and shall come to a mutually acceptable agreement as to the nature of the required modification or revision desired.

ARTICLE 6 - TERM OF AGREEMENT
This Agreement shall become effective as of January 1, 2024 and shall continue in full force and effect through December 31, 2024.

After this term this Agreement may be renewed for up to four additional one-year (twelve month) terms. Parties agree that each of these one-year extensions shall begin automatically unless a party notifies the other of non-renewal at least sixty days prior to the expiration of then current term, unless earlier terminated as herein provided. Parties may agree in a writing signed by both Parties to further extend the term of this Agreement.

ARTICLE 7 - COMPENSATION
For the base services performed pursuant to this Agreement, which are described in Exhibit "A" Exeter agrees to pay, and Visalia agrees to accept, as payment in full an annual contract amount of $216,900. Exeter has agreed to pay this amount annually in twelve equal monthly installments of $18,075 beginning on the effective date of this Agreement. Visalia is not providing separate invoices for the base service fee, payment of each monthly installment shall be due on the 1st of each month and must be received by the 20th day of each month or a late fee of $250.00 shall be charged to Exeter in addition to the amount owed. If payment is not received, then Exeter will be in breach of this Agreement and Visalia may terminate the Agreement on fifteen (15) days written notice to Exeter if the breach is not cured prior to termination.

For each contract year, Parties agree that the annual contract amount in this agreement will be increased by the annual CPI rate. All other fees will be adjusted to match the current adopted comprehensive fee schedule rates of Visalia, as applicable. The CPI rate is calculated using the November year-over-year measurement immediately prior the effective date of each agreement. For purposes of this section, CPI means the United 4 January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

States Department of Labor, Consumer Price Index for All Urban Consumers, US City Average, All items, unadjusted lndex as agreed upon by Visalia and Exeter, that tracks changes of average consumer prices will be applied.

In addition to the base services performed pursuant to this Agreement, Visalia shall bill Exeter for additional identified specific costs in addition to the base services. These specific costs include the following:
• The costs of euthanizing animals - currently $71.00.
• The costs of cremating animals - currently $98.00.
• The costs of Visalia providing staff to Exeter for special events, as requested by Exeter- currently $250.00 per four hours of staff time. • Cost recovery fee for animals received at Visalia animal shelter after operating hours - currently $200.00
• Cost incurred by Visalia after holding an animal for more than seven days as specified in Exhibit "A" - currently $20.00 per day.

Visalia will charge Exeter for the costs incurred by Visalia in providing these additional services. These amounts shall be recorded and invoiced within thirty days from being incurred by Visalia with a description of the item incurring the costs. Costs will be the applicable rates and fees charged by Visalia in most current adopted fee schedule.

Payment is due by l'::xeter within thirty days of being invoiced by Visalia. A late payment penalty fee of $250.00 shall be charged to Exeter if the payment is not made within this time period. Included in Exhibit "A" to this Agreement is a description of these services, that if provided by Visalia, will be separately charged to Exeter in addition to the annual fee for base services.

ARTICLE 8 - INSURANCE
With respect to performance of work under this Agreement, Visalia agrees to maintain adequate self-insurance. If Visalia utilizes subcontractors to perform any duties required by Visalia under this Agreement, then it shall require its subcontractors to maintain insurance as described below and shall name Exeter as additional insured:

A Workers' compensation insurance with statutory limits, and employer's liability insurance with limits of not less than One Million Dollars ($1,000,000) per accident.

B. Commercial general liability insurance with a combined single limit of not less than Two Million Dollars ($2,000,000) per occurrence Such insurance shall .include coverage for Premises and Operations, Contractual Liability, Personal Injury Liability, Products and Completed Operations Liability, Broad Form Property Damage (if applicable), Independent Contractor's Liability (if applicable).

C. Comprehensive Automobile Liability coverage with a combined single limit of not less than Two Million Dollars ($2,000,000) per occurrence. Such insurance shall include coverage for owned, hired, and non-owned automobiles and shall be provided by a business automobile policy.
5 January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Evidence of insurance, or self-in.surance by Visalia, will be made available to Exeter upon request.

Visalia must provide proof of insurance coverage for any Visalia employee or subcontractor that delivers or receives animals to or from Visalia under this Agreement.

Visalia agrees to provide Exeter with proof of insurance that names Exeter as additional insured and indicates that any insurance maintained by the City of Exeter shall apply in excess of and not contribute with the insurance provided. Exeter agrees that this insurance may be in the form of self-insurance or insurance policies that meet or exceeds the coverage requirements stated above for any subcontractors used by Visalia.

If any Exeter employees or subcontractors will be delivering animals to Visalia, then Exeter must provide proof of insurance coverage that names Visalia as additional insured and indicates that any insurance maintained by the City of Visalia shall apply in excess of and not contribute with the insurance provided. This insurance by Exeter may be in the form of self-insurance or insurance policies that meet or exceed the coverage requirements stated in this Section.

ARTICLE 9 - INDEMNIFICATION
To the fullest extent permitted by law, Visalia shall hold harmless, defend at its own expense, and indemnify the City of Exeter and its officers, employees, agents, and volunteers, against any and all liability, claims, losses, damages, or expenses, including reasonable attorney's fees, arising from all acts or omissions of contractor or its officers, agents, or employees in rendering services under this contract; excluding, however, such liability, claims, losses, damages, or expenses arising from the City of Exeter's sole negligence or willful acts. This obligation is independent of, and shall not in any way be limited by, the minimum Insurance obligations contained in this agreement.

These obligations shall survive the completion or termination of this agreement.

Exeter hereby agrees to indemnify and hold Visalia and its officers, agents, employees and assigns harmless from any liability imposed for injury (as defined by Government Code 810.8), whether arising before or after completion of work hereunder, or in any manner directly or indirectly caused, occasioned or contributed to any act or omission, including strict liability or negligence of Exeter, or of anyone acting under Exeter's direction or control or on its behalf, in connection with or incident to, or arising out of the performance of this contract.

This indemnity and hold harmless provision, insofar as it may be adjudged to be against public policy, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of this indemnity and hold harmless provision may be within public policy and enforceable.

ARTICLE 10 - TERMINATION
This Agreement may be terminated by either Visalia or Exeter in whole or in part, at any time by ninety days written notice from one party to the other. 6 January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

ARTICLE 11 - EMPLOYMENT REGULATIONS
.

All services performed by Visalia pursuant to this Agreement shall be performed in accordance and full compliance with all applicable state and federal laws relating to employment including but not limited to the Fair Labor Standards act, Fair Employment Practices, Equal Opportunity Employment Act and all other applicable Federal and State laws and regulations regarding employment and immigration, including nondiscrimination, compensation, taxation, etc.

Visalia agrees that it will not discriminate against any employee or applicant for employment because of race, color, creed, national origin, sex, sexual orientation, age, or disability.

ARTICLE 12 - CONFLICT OF INTEREST
Visalia covenants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of service required to be performed under this Agreement.

ARTICLE 13 - AUDIT; RETENTION OF RECORDS!
Visalia shall allow the authorized representatives of Exeter to inspect and audit all data and records of Visalia relating to performance under this Agreement. Such audit shall be allowed upon reasonable notice of Exeter. Further, Visalia shall maintain all required records for three (3) years after final payment under this Agreement and until all other pending matters are closed.

ARTICLE 14 - ACCESS TO RECORDS
Visalia agrees to provide Exeter or any of their authorized representatives access to any books, documents, papers, and records of Visalia, which are directly pertinent to this Agreement for the purposes of making audits, examinations, excerpts, and transcriptions.

Visalia agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

ARTICLE 15-ATTORNEY'S FEES
In the event it is necessary to institute litigation to enforce any of the terms and conditions of this Agreement, the prevailing party in any such litigation shall be entitled to an award of reasonable attorney's fees and costs incurred therein, as determined by the court.

ARTICLE 16 - NOTICE
All notices hereunder and communications with respect to this Agreement shall be effected upon the mailing thereof of registered or certified mail return receipt requested and addressed as follows:
7 January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

FOR Visalia:

Animal Services Manager
29016 Highway 99
Visalia, CA93277
ARTICLE 17 - MODIFICATIONS
FOR Exeter:

City Administrator
137 North F Street
Exeter, CA 93221
Modifications to this Agreement shall be in writing signed by both parties, unless explicitly indicated otherwise herein.

IN WITNESS WHEREOF, the parties have caused this Agreement to be executed.

CITY OF VISALIA CITY OF EXETER
Approved as to Form Approved as to Form
Exhibits:

A: SCOPE OF WORK
8 January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

SECTION 1 - SHELTERING
EXHIBIT "A"

SCOPE OF WORK
Visalia also referred to as "CONTRACTOR" shall perform the duties and accept the responsibilities set forth below in connection with its operation of animal sheltering services. It is the intent of the parties that Visalia shall provide all necessary services to shelter and care for animals delivered by or on behalf of Exeter to Visalia. This does not include services for the adoption of animals.

1.1 Sheltering - General
Visalia shall provide Exeter with animal care for the legally required holding periods, including Stray Hold, Current License and Microchip/Notice of Impound, Protective Custody, Vicious Hold, and Quarantine as required pursuant to Food & Agriculture Code Sections 17006 & Sections 30501-32003 and applicable City of Exeter Municipal Code provisions, as provided to Visalia by Exeter.

Below is a list of applicable required holding periods, after each of these holding periods there shall be an additional two-day holding period that the animal shall remain the responsibility or property of Exeter and during which time Visalia shall determine whether the animal shall be euthanized at the expense of Exeter or if Exeter will direct Visalia to retain the animal for an additional period. Exeter may instruct Visalia, in writing, to hold an animal after these designated time periods and in these instances the animal will remain the property of Exeter and held under this Agreement until Exeter provides alternative instructions to Visalia. Exeter may direct Visalia to hold all animals received from Exeter for designated periods. As stated under section 4.2 of this Agreement Exeter shall begin paying boarding costs after an animal has been held by Visalia for seven days, this period shall not begin until the day after the animal is received by Visalia.

Visalia may, if it determines that an animal could be adopted after the mandatory hold period, notify Exeter, in writing, and request that ownership of the specified animal be transferred to Visalia to facilitate adoption. Exeter, at its discretion, may transfer ownership of the animal to Visalia. Visalia is under no requirement to facilitate the adoption of any specific number of animals under this Agreement. Exeter and Visalia may agree to allow all animals that could be adopted to be transferred to Visalia without prior notice to facilitate adoption after the applicable holding period has passed allowing animals to be adopted. Visalia agrees to report any such transfers in the monthly report required below in Section 1.4.

Both parties agree to designate specific points of contact to deal with animal transfers.

Parties agree that written communications regarding animal transfers, hold periods, and adoptions under this Agreement may be made by e-mail between designated points of contact between the parties.
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If Visalia euthanizes an animal ~t the expense of Exeter, then it shall track the date and cost. Visalia shall bill Exeter within thirty days of the animal being euthanized. This amount shall be charged separately from the base services fee by Visalia.

Description Duration
Stray Hold Four (4) business days, (not counting the day received) Current Six (6) business days, (not counting the day received).

License &
Microchip
Notice of
Impound
Protective Fourteen (14) consecutive days, (not counting the day received) Custodv
Vicious Hold Thirty (30) consecutive days, (not counting the day received). Hold may be extended pending legal appeals. Any animal that has been determined to be vicious shall be humanely euthanized following exhaustion of any appeal period and shall in no circumstances be released to CONTRACTOR. In the event a vicious determination has been reversed on appeal of the animal owner, subject to a probationary period or otherwise, the animal shall be returned to the property owner and shall not become the orooertv of the CONTRACTOR.

Quarantine Ten (10) consecutive davs, (not countinq the dav received) The above hold periods are subject to change based on legal requirements. Business days are Monday through Friday.

Visalia shall bill Exeter the applicable daily charge from the Visalia rates and fees for holding an animal after an animal has been held for more than seven days. This amount shall be charged separately from the base services fee by Visalia.

1.2 Sick and Injured
Visalia shall provide sick and injured animal care, required vaccinations (DHPP for dogs and FVRCP for cats), microchip implanting of animals redeemed by their owners, and dead animal disposal services pursuant to Penal Code Sections 597f and 597 .1.

Sick and injured animal care includes any veterinary cost incurred, or veterinary medications prescribed for animal care for administration, during the mandated holding period; no additional compensation shall be provided by Exeter for such costs. Visalia will be responsible for ascertaining the basic humane treatment needed.

1.3 Jurisdiction
Visalia shall house animals brought into the shelter by Exeter's residents or Exeter employees, contractors, or agents, providing animal control services.

1.4 Reporting
Visalia shall submit a Monthly report, by the 20th of the following month, which shall include Exeter animal intake and disposition numbers, specifically listing protective custody, vicious & quarantine holds. Intake and Disposition totals shall list number of animals in each stray hold category and any adoption transfers. The Monthly Report 10 January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

shall also include a record of all training for ACO's and any vicious dog hearings attended. •

1.5 Shelter/Performance Standards
Visalia shall take reasonable steps to provide temporary care for wild animals and fowl that come into its custody from Exeter and will attempt to transfer custody of wild animals and fowl to a wildlife care facility or other suitable facility for treatment and rehabilitation. If transfer is not possible, then Visalia will humanely euthanize the animal and charge Exeter the standard fee for euthanasia and disposal, which is currently set at $71.00 for euthanasia and $98.00 for disposal which is done by cremation.

Visalia shall maintain suitable office hours at the animal shelter for the convenience of the public and for any other purpose under the Agreement.

Exeter employees, performing official functions at the shelter, shall be granted access to animal shelter when Visalia staff are working at the facility. If Exeter requires access when it is not during normal Visalia operating hours, Visalia shall charge a flat fee of $200.00 to Exeter. This amount shall be charged separately from the base services fee by Visalia.

Visalia may appoint competent and qualified agents for the carrying out of responsibilities under this Agreement.

1.6 Impounding and Sheltering
Visalia shall provide all necessary food, water, shelter and give all basic care and attention to such animals while they are in Visalia's possession and until adopted, placed or otherwise humanely euthanized and disposed of in accordance with federal, state, or local law.

Visalia shall fully cooperate with the Tulare County Health Department by following procedures required by applicable state or local quarantine codes concerning persons or animals bitten by an animal in the City of Exeter
All animals licensed, redeemed, or adopted at the shelter or clinic shall be microchipped.

Owners of animals shall be responsible for and separately charged by Exeter for all shelter fees incurred in the impoundment, including, but not limited to: boarding, vaccinations, quarantine & protective custody fees. As stated in Section 2, Visalia will bill these amounts on behalf of Exeter based on the applicable list of fees provided by Exeter.

1. 7 Service Standards
Visalia shall be responsible for the employment and supervision of all employees necessary to perform animal sheltering operations.
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Visalia shall communicate customer care standards and animal care standards to all employees at the time of hire and as part of an ongoing coaching/training program.

Those standards include professionalism, fairness, objectivity, respect and compassionate animal care.

Visalia shall comply with applicable State and federal employment laws, including Section 1735 of the California Labor Code and Title VI of the Civil Rights Act of 1964, as amended.

Nothing in this section shall be construed by either Visalia or Exeter to be in conflict with the language and intent of Article 4, entitled "Independent Contractor," of the AGREEMENT of which this Scope of Work is a part.

The maximum number of animals Visalia can take ,by Exeter is limited to 300 animals for the initial contract period, this shall be the Base Amount of Animals per contract period. If this amount is exceeded, then Visalia will notify Exeter. After this capacity is reached, then Visalia will only accept animals from Exeter if there is space and capacity at the animal shelter but an additional charge of $315.00 per animal will be applied in such instances. Further, the Base Amount of Animals per contract period will be tracked in the monthly reports, and the annual report. Parties agree that the Base Amount of Animals per contract period will be subject to review and potential revision by a written agreement signed by both parties prior to the commencement of a new contract.

1.8 Animal Care Center Customer Service Assistance
Visalia shall provide customer service staff to support the public counter at the Animal Care Center during hours and days that the Center is open. Duties for such customer service staff shall include, but not be limited to, answering telephones, helping citizens to look for lost animals, etc.

1.9 Emergencies and Natural Disasters
In the event of an emergency or natural disaster, Visalia agrees to work with Exeter to provide sheltering services and facilities to assist Exeter in dealing with such incidents.

Visalia may be required to limit services under this Agreement if staffing and animal shelter space become unavailable and shall notify Exeter if they are unable to provide services due to an emergency or natural disaster. Visalia shall be entitled to be paid reasonable compensation for providing such emergency services and facilities, to Exeter, provided however, that the amount of such compensation and time of its payment shall be mutually agreed upon by Visalia and Exeter following the conclusion of the emergency or disaster, or at such other time as they may mutually agree. 12 January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

SECTION 2 - LICENSE REVENUE COLLECTION AND REPORTING
Visalia shall be responsible for animal licensing on behalf of Exeter. Visalia will track amounts received and deposit funds received with Exeter on a monthly basis with the monthly reports, as well as the annual report for each contract period, or as otherwise agreed with between Visalia and Exeter.

It is acknowledged herein that financial obligations may take precedent over the tracking and receipt of funds from any source. Accordingly, tracking and payment of funds received or to be paid will be coordinated between Visalia and the City Finance Director for Exeter.

Exeter shall be responsible for providing Visalia with a schedule of applicable fees and license requirements for Visalia to apply for each fiscal year on or before July 1.

Visalia will be responsible for mailing license bills, following up on licensing leads received from Exeter, assist persons at shelter with licensing questions and paying for their pet licenses.

Visalia shall include in the monthly report a list of all licenses issued on behalf of Exeter during the reporting period, expiration dates of licenses, and applicable owner information.

SECTION 3 - ANIMAL CONTROL SERVICES

3.1 Field Services
Visalia shall provide the following animal control field services during normal business hours:
a. Respond to calls for service related to alleged violations of the Exeter municipal code or state law pertaining to the care, keeping, treatment, and management of animals.

This includes but is not limited to excessive animal noise complaints, animals running at large, and vicious dog matters within the Exeter. Response time will be dependent on officer availability. Visalia shall hire an animal control officer to be assigned for the purpose of addressing animal control calls in the area of Farmersville and Exeter, Monday through Friday during regular business hours. During other hours an on-call officer would be available, although the response time could vary as the on-call officer would be responsible for addressing calls in Visalia, Farmersville, and Exeter. b. Pick-up stray animals that are in violation of applicable municipal ordinances or otherwise subject to impoundment under applicable municipal ordinances. c. Pick up dead animals for disposal.
d. Pick up and transfer to shelter animals that have been surrendered to Exeter municipal services, or animals that have been captured by Exeter employees for transfer to animal control shelter.
13 January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

e. Investigate reports of animal bites and pick up animals for quarantine of animals under applicable laws for rabies· observation.
f. Investigate reports of rabid animals and attempt to capture such animals and investigate reports of wild animals upon request.
g. Assist in the preparation and filing of administrative, civil, or criminal prosecution of Exeter municipal code ordinances, or as applicable state law. h. If authorized by Exeter, issue administrative citations for Exeter municipal code violations, and appear at any administrative appeal hearings to support the issuance of the citation. Exeter shall be responsible for prosecution of ail matters. i. Assist with public outreach programs as requested by Exeter, such as public education on animal licensing, spaying or neutering clinics, (including assisting with spaying or neutering domestic animals at low cost) other services, such as encouraging animals to be vaccinated or assisting Exeter with providing low-cost vaccination programs. Visalia agrees that, pending applicable scheduling requirements, it can provide special event services onsite to Exeter or animal control assistance to Exeter staff during special events. Visalia cannot guarantee staff availability to Exeter for any special event but agrees to reasonably work with Exeter so that Visalia staff may be available. If Visalia staff are used at an Exeter special event, then Visalia staff can attend for an additional cost of $250.00 per four hours of staff time, with four hours being the minimum amount charged by Visalia. This amount shall be charged separately from the base services fee by Visalia.

3.2 Emergency Animal Control Services
Visalia shall respond to the following circumstances during normal business hours, or at any time if an emergency call for services is forwarded to City of Visalia dispatch requesting animal control field services. Response time will be dependent on officer availability.
a. Animals posing an active and present threat to public safety, such as potentially rabid animals or animals that have bitten humans.
b. Respond to calls for assistance for animal-related issues from Exeter emergency services.

3.3 Exeter Obligations
Exeter shall be responsible for the following:
a. Provide for the preparation, filing, and prosecution of civil or criminal violations of Exeter municipal codes or state law. Visalia animal control officers will assist with preparation of such documents but it will be the responsibility of Exeter to decide whether to prosecute such cases. Exeter is also solely responsible for defending any administrative citation issued by Visalia personnel on behalf of Exeter that is appealed. 14 January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

b. If an administrative process i~ used for citations or vicious dog determinations, then Exeter is solely responsible for the implementation and costs of the administrative appeal process. The responsibilities of Exeter will include, but are not limited to, receiving, and processing appeals, selecting a hearing officer, arranging a space for a hearing, coordinating the dates for the hearing with the hearing officer, appellant, and the Visalia staff that issued the citation, payment of the hearing officer, delivery of the hearing decision, and defense of any appeal of the administrative decision. c. Provide assistance and support to Visalia animal control officers as necessary to safely and effectively execute the operational requirements of this Agreement.

3.4 Oversight and Inspection of Commercial Kennels and Breeders Visalia shall enforce any applicable municipal ordinances concerning commercial kennels and animal breeders that apply within Exeter city limits.

3.5 Annual Animal Control Service Reports
Visalia shall provide, within 75 days of the end of the contract period, an annual report reflecting field services provided to Exeter under this Agreement. The annual report shall also include all monthly and financial information identified for reporting in this Agreement. After providing such report Exeter and Visalia representatives shall • endeavor to meet and confer within 30 days to discuss service issues and whether modifications to the scope of services should be made.
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Fee Category
Current Exeter Fee
(FY 2025–26) Proposed Fee (Discussion) Notes/Rationale
Dog License – Altered $11 $19 Aligns with Visalia rate
Dog License – Unaltered $29 $90 Aligns with Visalia rate Animal Impound - 1st impoundment Not currently established $38 Aligns with Visalia rate Animal Impound – 2nd impoundment Not currently established $65 Aligns with Visalia rate Animal Impound – 3rd impoundment Not currently established $110 Aligns with Visalia rate Civil Penalty – 1st Impound Not currently established $35 Matches Visalia civil penalty Civil Penalty – 2nd Impound Not currently established $50 Matches Visalia civil penalty Civil Penalty – 3rd Impound Not currently established $100 Matches Visalia civil penalty Daily Boarding Fee (after 7-day hold) Not currently established $20 per day Aligns with Visalia rate, required per contract After-Hours Emergency Pickup Not currently established $200 per incident Cost recovery rate charged by Visalia, required per contract Euthanasia Fee (per animal) Not currently established $73 Aligns with Visalia rate, required per contract Cremation Fee (per animal) Not currently established $100 Aligns with Visalia rate, required per contract DOA Disposal Fee Not currently established $61 Aligns with Visalia rate, required per contract Owner Surrender Fee Not currently established $79 Aligns with Visalia rate Kennel Permit (less than 10 animals) Not currently established $103 Aligns with Visalia rate Breeder Permit (less than 2 litters/year) Not currently established $328 Aligns with Visalia rate Illegal Breeding (no permit, per litter) Not currently established $1,000 Aligns with Visalia rate Illegal Breeding (no permit, more than 2
litters) Not currently established $1,000 Aligns with Visalia rate Dangerous/Vicious Animal Hearing Not currently established Based on actual staff cost Cost-recovery model, required per contract Chemical Immobilization Not currently established $65 Aligns with Visalia rate Rabies Lab Services Not currently established $127 Aligns with Visalia rate Special Event Animal Control Staffing Not currently established $250/4 hours Matches Exeter-Visalia contract, required per contract January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Agenda Item Staff Report
Meeting Date:

January 27, 2026
Wording for Agenda:

Provide Direction Regarding the Appointment Process to Fill a Vacancy on the Measure P Citizens Oversight Committee.

Submitting Department:

Administration
Contact Name:

Francesca Quintana, City Clerk/Human Resources Manager
Staff recommends that the City Council receive information regarding a vacancy on the Measure P Citizens Oversight Committee and provide direction to staff regarding how to proceed with filling the vacancy for a term ending January 2027. Council direction may include, but is not limited to:
• Reopening the application process to solicit new applicants and bring them back for Council consideration;
• Make a direct appointment;
• Providing alternate direction regarding the appointment process.

On November 3, 2020, Exeter voters approved Measure P, a one percent transactions and use tax, with 69.78 percent voter approval. Ordinance No. 694 imposed the tax and directed revenues to support essential City services, including police services, street maintenance, park maintenance, and youth recreational programs.

To ensure transparency and accountability in the use of Measure P revenues, the City Council adopted Resolution No. 2021-01 establishing the Measure P Citizens Oversight Committee. The committee reviews Measure P revenues and expenditures and provides recommendations to the City Council regarding alignment with voter-approved purposes. The committee consists of seven members appointed by the City Council to four-year terms.

For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.3.

Department Recommendation:

Background/Summary:

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

In 2025, the City Council directed staff to open the application process to fill expired committee terms. All eligible applicants from that process were appointed by the City Council, and there are no remaining eligible applicants available for appointments.

Staff is informing the City Council that Veronica Casanova resigned from her position on the Measure P Citizens Oversight Committee effective November 14, 2025, resulting in a vacancy for a term ending January 2027. As no eligibility list exists at this time, staff is requesting City Council direction regarding how to proceed with filling the vacancy.

There is no direct fiscal impact associated with this action.

Appointments to the Measure P Citizens Oversight Committee were most recently made on October 14, 2025.
• Copy of Veronica Casanova Resignation
• Resolution No. 2021-01
• Current Roster of Measure P Committee Members
Council may choose from the following actions:
• I move to appoint ___________________________ to the Measure P Citizens Oversight Committee for the remainder of the term ending January 2027. • I move to open up the application process to solicit new applicants and bring them back for Council consideration.
• I move to provide alternate direction to staff regarding appointments to the Measure P Citizens Oversight Committee.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

From: Veronica Juarez
To: Francesca Quintana
Subject: Re: November 18, 2025 Regular Meeting of the Measure P Citizens Oversight Committee Date: Friday, November 14, 2025 4:45:17 PM
Hello,
I no longer have time for this committee. I would like to resign.

Let me know if anything further is needed.

Thank you for your time,
Veronica Casanova
Sent from my iPhone
On Nov 14, 2025, at 4:18 PM, Francesca Quintana
<[email protected]> wrote:

Good afternoon Measure P Members,
Please see attached completed Agenda and Agenda Packet for the Tuesday, November 18th, 2025, meeting. The meeting will begin at 5:30 PM at City Hall 137 N. F St.

You may also view these materials on the City Website by clicking on this link.

Thank you!
Francesca Quintana | City of Exeter
City Clerk/Human Resources Manager
P.O. Box 237
Exeter, CA 93221
Phone: (559)592-9244
Email: [email protected]
<November 18, 2025 Regular Meeting of the Measure P Citizens Oversight Committee Agenda.pdf>
<November 18, 2025 Regular Meeting of the Measure P Citizens Oversight Committee Agenda Packet.pdf>
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Measure P Oversight Committee Roster
Name Term Ending
1 Brittany Shull Jan-29
2 Patricia Thompson Jan-29
3 Lisa Lentz Jan-29
4 PK Whitmire Jan-29
5 William Stimple Jan-27
6 VACANT Jan-27
7 Troy Kadin Jan-27
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Agenda Item Staff Report
Meeting Date:

January 27, 2026
Wording for Agenda:

Consider Authorizing Staff to Enter Into Negotiations with A&M Consulting Engineers for Contract City Engineer Services for the City of Exeter in Accordance with Request for Proposals No. 25-

03. Submitting Department:

Public Works
Contact Name:

Zachary Boudreaux, Director of Public Works
Staff recommends that the City Council:

1. Authorize staff to enter into negotiations with A&M Consulting Engineers for Contract City Engineer services for the City of Exeter in accordance with Request for Proposals No. 25-03; and

2. Direct staff to return to City Council at a future meeting with a recommended Agreement for Professional Services for final consideration and approval.

At the direction of the City Council, staff issued Request for Proposals (RFP No. 25-03) to solicit qualified professional engineering firms to provide on-call Contract City Engineer services for the City of Exeter. The City Engineer serves a critical statutory and operational role, providing professional engineering oversight and support for City operations, capital improvement projects, development review, regulatory compliance, and the planning, design, and construction of the City’s infrastructure systems.

The RFP was issued in accordance with the City’s purchasing policies and contemplated a threeyear base agreement with two optional one-year extensions. By the proposal deadline, the City received six (6) responsive proposals from the following firms:

For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.4.

Department Recommendation:

Background and Summary:

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1. A&M Consulting Engineers

2. 4Creeks, Inc.

3. Black Water Consulting Engineers

4. Cornerstone Engineering, Inc.

5. Provost & Pritchard Consulting Group

6. QK (Quad Knopf, Inc.)
To ensure a comprehensive and objective evaluation, City staff partnered with three engineering professionals from neighboring cities and irrigation district to review and score the proposals. Proposals were evaluated based on criteria established in the RFP, including understanding of the scope of services, municipal engineering experience, qualifications of proposed staff, capacity and responsiveness, communication and quality control practices, and cost structure.

All of the firms that submitted proposals are qualified to provide engineering services to the City and represent the City as the City Engineer. The ratings based on the review of the proposals are included below.

Firm Rating
A&M Consulting Engineers 89
4Creeks, Inc. 89
QK (Quad Knopf, Inc) 85
Provost and Pritchard Consulting Group 85
Cornerstone Engineering 66
Black Water Consulting Engineers 66
Following the review and rating of the written proposals the firms representing the top four rated proposals were invited to participate in interviews consisting of a formal presentation and question-and-answer session. Based on the combined results of the proposal review and interview process, Staff is recommending that the City negotiate a contract with A&M Consulting Engineers. A&M Consulting Engineers demonstrated the strongest alignment with the City’s operational needs, service expectations, long-term infrastructure goals, and best value based on proposed hourly rate. Their proposal included that the City would not be charged for preliminary conversations regarding the development of projects. A&M Consulting Engineers demonstrated their knowledge of the City’s infrastructure concerns and provided thoughtful solutions in alignment with the City’s vision. They have a track record of successfully obtaining funding for small cities to complete projects that have improved the communities they represent. This was validated through conversations with staff representing cities that A&M Consulting Engineers currently contracts with.

Staff is requesting authorization from City Council to enter into contract negotiations with A&M Consulting Engineers. Upon successful completion of negotiations, staff will return to City Council at a subsequent meeting with a recommended Agreement for Professional Services for final consideration, including appointment of the City Engineer and authorization to execute January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

the agreement. If Staff is not able to satisfactorily negotiate contract terms with A&M Consulting Engineers, Staff will request to negotiate an agreement for professional services with second highest ranked firm.

There is no fiscal impact associated with this action. Authorization to negotiate does not commit the City to a contract or expenditure. Any future fiscal impact related to Contract City Engineer services will be presented to City Council for approval when the proposed Agreement for Professional Services is brought forward.

On August 26, 2025, the City Council directed staff to release an request for proposals for City Engineer services during the review of City contracts.
• RFP No. 25-03
• Proposal from A&M Consulting Engineers
• Draft Professional Services Agreement
I move to authorize staff to enter into negotiations with A&M Consulting Engineers for Contract City Engineer services in accordance with Request for Proposals No. 25-03, and direct staff to return to City Council at a future meeting with a recommended Agreement for Professional Services for consideration and approval.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

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REQUEST FOR PROPOSAL FOR

CITY ENGINEER
for the

CITY OF EXETER
Tulare County
California
Contact: Zachary Boudreaux, Director of Public Works
Proposals Due By: November 19th, 2025
At 2:00 p.m.

Physical submissions only.

No late proposals will be accepted.

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1. INTRODUCTION
A. General Information
The City of Exeter (City) is requesting proposals for professional engineering services (as further described in Attachment A, Statement of Work) to be performed on an as needed basis over the course of three (3) years commencing, with two one-year options to renew upon the execution of an Agreement for Professional Services.

The City may reject a proposal as non-responsive for failure to provide all information requested in the Request for Proposal (RFP). The City reserves the right to reject all proposals and to waive any informality.

The City will not reimburse responding firms for any costs or expenses incurred in preparing proposals in response to this request.

Any inquiries concerning this request for proposals should be addressed to the Public Works Department via email at [email protected].

2. NATURE OF SERVICES REQUIRED
Scope of Work to be Performed
The City is seeking proposals from interested and qualified Professional Engineering Services firms to perform professional engineering services as further described in the Statement of Work, Attachment A.

Typical General Engineering work to be performed for the City may include, but is not limited to, the following:
• Studies/report preparation
• Engineering calculations
• Civil design
• Infrastructure and Development design review
• Preparation and/or updating of plans and specifications • Assistance in developing RFPs, RFQs, RFBs, and bidding • Engineering support during construction
• Inspections
• Easement reviews
• Surveying
• Peer review on other professional work
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• CAD / GIS services
• In person attendance at regularly scheduled and special City Council meetings

3. GENERAL INFORMATION
A. City Background
The City was formed in 1911, and became a Charter City in 1998. The City provides domestic water service, sanitary sewer collection, wastewater treatment and refuse collection services. The City’s drinking water system operates under Water System No. CA5410003 as a community water system. The City has six (6) active and four (4) inactive groundwater well sources. The City also has one (1) groundwater well in development.

The City provides the following services:
• Water supply collection, treatment, and distribution
• Wastewater collection, treatment, and reuse
• Storm drainage collection and disposal
Each service maintains and operates under its own separate budget, and user fees fund these services.

The City is determined to deliver superior community services efficiently and professionally at a reasonable cost while responding to and sustaining the enhanced quality of life the community desires.

4. PROPOSAL SUBMITTAL AND SELECTION
All proposals must be received no later than 2:00 p.m., November 19th, 2025. Late or incomplete proposals will not be considered.

Deliver proposals via mail to P.O Box 237, Exeter, CA 93221 or hand delivery to City Hall located at 137 N. F St, Exeter, CA 93221
A. This request does not constitute an offer of employment or to contract for services.

B. All proposals submitted shall become City property.

C. All proposals shall remain firm for ninety (90) days following the closing date for receipt of proposals.

D. The City reserves the right to award the contract to the firm who represents the proposal which in the judgment of the City best accomplishes the desired results and shall include but not be limited to a consideration of the professional service fee.

E. Selection will be made based on the proposals submitted.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

5. PROPOSAL FORMAT
A qualifying proposal must address all the following points:

A. Project Title
B. Applicant or Firm Name, address, contact information and website C. Statement of the proposer's understanding of the work to be done D. Firm Qualifications

1. Type of organization, size, professional engineer’s registration number(s) and any other affiliations or certifications.

2. Table of Contents identifying the materials submitted by section and page number. Cross-referencing to section and page number in the RFP would be helpful.

3. Names and qualifications of key personnel to be assigned to this project.

E. Existing public entity client references from recent related projects including name, address, email, and phone number of individuals to contact for reference.

F. Rate schedule
a. Specific rates for each staff member assigned to project b. Administrative rates
c. Travel to be one rate including vehicle, time & mileage (see item 6D) d. Materials fees
e. Reproduction fees
f. List any other anticipated costs

6. PROPOSAL REQUIREMENTS
A. General Requirements

1. Inquiries concerning the RFP and the subject of the RFP shall be made to the Department of Public Works via email at [email protected].

2. Submission of Proposal.

One (1) physical, printed copy of the Proposal and Rate Schedule shall be received via mail or hand delivery at 137 N F St, Exeter, CA 93221 by 2:00 p.m., on November 19th, 2025 for the proposal to be considered.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

The proposal should address the items listed in sections below.

During the evaluation process, the City reserves the right, where it may serve the City’s best interest, to request additional information or clarification from Proposers, to allow corrections of errors or omissions, and to negotiate terms.

The City reserves the right to retain all proposals submitted and to use any idea(s) in a proposal regardless of whether that proposing firm is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals, unless clearly and specifically noted in the proposal submitted, and confirmed in the contract between the City and the firm selected.

The City reserves the right to reject any or all proposals, to waive any non-material irregularities or information in any proposal, and to accept, negotiate, or reject any items or combination of items.

B. Format for Technical Proposal

1. Title Page showing the RFP subject; the firm's name; the name, address and telephone number and email address of the primary contact person, and the date of the proposal.

2. The commitment to perform the work within the time period; the name(s) of the person(s) authorized to represent the Proposer along with title, address, email address and telephone number.

3. Detailed proposal following the order set forth in Section C and 7 below.

C. Contents for Technical Proposal
The purpose of the Technical Proposal is to demonstrate the qualifications, competence and capacity of the firms seeking to undertake the Professional Services of City Engineer and Construction Inspection Services in conformity with the requirements of this Request for Proposals (RFP). As such, the Technical Proposal should demonstrate the qualifications of the firm and of the staff to be assigned to this engagement. It should also specify an approach that will meet the RFP requirements.

1. Insurance - Attached to the RFP (Attachment C) details the City’s minimum insurance requirements. These requirements include Commercial General Liability, Workers’ Compensation, Automotive Insurance and Professional Liability or Error and Omissions.

The selected firm will be required to maintain the minimum insurance requirements during the entire time of the engagement.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

D. Cost Proposal

1. Proposals must include a complete and current table of hourly rates and charges for all timekeepers (including any subconsultants) that are reasonably anticipated to perform work under the proposed contract. The hourly rates provided shall include all overhead rates; overhead rates shall not be an add-on to the hourly rates proposed. The cost proposal shall describe the overhead rate to be charged on direct expenses and/or subconsultants rates, if any. The City’s preference is for the proposed hourly rates to remain constant over the contract period. However, if rate increases are proposed the proposal must indicate the maximum percentage not to exceed increase per each 1-year period of the contract.

Proposals must include provisions detailing how travel time will be billed to the City for meetings or other purposes, and shall provide that mileage reimbursement will be billed at the current IRS approved rate.

The City will not be responsible for any cost or expenses incurred in preparing and submitting the proposal.

Any additional rates or fees should be called out in the submitted rate schedule.

2. Manner of Payment
Payments will be made based on hours of work completed during the course of the engagement and out-of-pocket expenses incurred in accordance with the firm’s proposal.

Interim billings shall cover a period of not less than a calendar month, to be submitted in monthly invoices per task item by the 12th day of the following month.

3. Non-Disclosure and Disclosure of Proposals
Proposals will be held in confidence during the evaluation process until City staff issues the Notice of Intent to Award a contract for professional services. Thereafter, all proposals will be treated as documents subject to disclosure under the California Public Records Act (the “Act”).

If proposer believes any portion of its proposal contains confidential or proprietary information that is exempt from public disclosure under the Act, proposer must submit that information with its proposal in a separate sealed envelope labeled “Confidential Information.” Except at compelled by court process, the City will not release any such documentation claimed to be exempt that is submitted in said manner without prior written notice to the proposer.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

7. Understanding of and Approach to the Project
Proposals shall be limited to 16 pages (not including transmittal letter, table of contents, tabs, dividers, and resumes) and shall follow the outline below:

A. Section 1 – Statement of Work
State in succinct terms your understanding of the anticipated Scope of Work, Attachment A, and identify additional tasks, if any, that you believe are essential or advisable to constitute a more complete scope of work.

B. Section 2 – Relevant Experience and Expertise
Describe in narrative form the experience and expertise of your firm and/or project team members in providing the service sought by the City and the project team members experience and expertise providing professional services to California public entities.

Identify a minimum of three (3) representative public entity clients. Compare and contrast their size, public or private-sector status, location, and operational activities to those of the City. Include a description of the project organization and project team experience.

C. Section 3 – Project Team
Identify each individual you expect to work on the project team, including who the main point of contact will be for the City functioning as the City’s Engineer, and subconsultants, if any. Provide resumes for each member of the team. Describe with particularity the specific areas of expertise of each team member, and specific education, experience, licenses, or other information that substantiates that expertise, and work with California public entities. Note that project team members may not be substituted without the written approval of the City.

D. Section 4 – Quality Assurance and Control; Conflicts Describe your approach to Quality Assurance and Control for your firm’s work product.

Identify all current and reasonably foreseeable actual or potential professional conflicts that could hinder the provision of the requested services and propose means of managing any such conflicts.

E. Section 5 – Client References
Provide contact information for representatives of three former or current public entity clients for whom your firm or project team members have performed similar services.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

F. Section 6 – Contract Requirements
Provide a proposed contract for the services of City Engineer and Construction Inspection Services that details the terms and conditions that meet the requirements of this request for proposal.

G. Section 7 – Insurance Requirements
Provide a summary of the firm’s insurance coverage. Summary should include a statement that the proposer’s insurance meets or exceeds the City’s requirements.

Minimum limits and types of insurance that are required to be maintained throughout the term of the project are identified in Attachment C.

8. Fees
A. Provide a detailed breakdown of the level of effort and cost anticipated for each task in proposal schedule related to tasks identified in the Statement of Work using table as follows:

Respectfully Submitted:

Signature
Title
Company
Address
Phone Number
Federal Tax ID

CONTRACT BID
SCHEDULE ITEM #

DESCRIPTION COST
1 Engineering Services Attach rate schedule
separately
Total Cost -
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A. Proposal Calendar
Date Time Event
October 22nd, 2025 RFP Issue Date
November 12th, 2025 3:00 p.m. Deadline for Questions
November 19th, 2025 2:00 p.m. Proposal Due Date
December 9th, 2025 Anticipated Award Date
January 13th, 2026 Anticipated Notice to Proceed
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

EVALUATION PROCEDURES
Engineering Firm Name: ______________________________
Date of rating: _____________
Evaluator Name: ___________________
A. The City will evaluate proposals based on but not limited to the following criteria:

1. Understanding of the Scope of Work to be performed, and Consultant’s general approach to evaluating the site-specific needs for environmental compliance per Statement of Work.
_____ / 15 points

2. Demonstrated understanding of City of Exeter objectives, and previous similar experience with public entities and unincorporated communities. _____ / 25 points

3. Consultant’s management, personnel, experience, and approach to accomplishing the City of Exeter goals, which includes but is not limited to consideration of the following:
i. Qualifications of each member assigned to the project, particularly the engineer assigned to work with our City.
ii. Experience and performance on projects of a similar nature. iii. Information obtained from reference checks for engineer and project manager _____ / 20 points

4. Costs for personnel and services. Consideration will be given to demonstrated ability to complete work in a timely manner, and whether the fees listed are reasonable for the work product proposed and the experience of each level of engineer. _____ / 40 points
TOTAL RATING: _____ / 100
The City will evaluate all proposals received before the submittal deadline and select a consultant based on the contents of the proposal.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

ATTACHMENT A
City Engineer Statement of Work
The Engineer, when requested and authorized to do so by the City, should be able to provide the following scope of services on general and/or project assignments during the term of this Agreement. The City Engineer works under the day-to-day supervision of the City Administrator and Public Works Director.

Engineering, Design Services & Technical support:
a. Provide engineering consultation with respect to City projects, including but not limited to, water, wastewater collection and disposal, and recycled water systems, drainage, storm water management, rate and fee structures, permits, public infrastructure and roadway improvements, and public facility/infrastructure financing programs. Adhere to City Codes, Ordinances & specifications, functioning as the City Engineer for the City. b. Provide engineering and feasibility studies with respect to City needs for compliance with Sewer and Collection system general permits, water treatment, supply, distribution, sewer storage and disposal; assessment districts activities, and utility rates. c. Provide engineering and prepare plans, specifications and bid documents for City projects.
d. May be required to provide periodic job site visits during the construction/repair/replacement of public infrastructure and facilities as appropriate to become generally familiar with the progress and quality of work and to determine that in general the work is being completed in conformance with the approved plans, specifications and applicable City Standards.
e. Provide assessment and benefit City engineering services on public financing projects. f. Provide engineering estimates for capital improvements and special consulting services to the City.
g. Prepare for and attend City Council meetings to discuss specific items requiring engineering expertise as requested.
h. Provide construction staking and construction observation services on City’s projects. i. Provide additional engineering services as requested by the City. j. Update City plans and specification drawings utilizing CAD. k. Keep City Code and specifications up to date as needed to keep City up to date with regulations, in conjunction with the assistance of the City Attorney.

Technical Services
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

a. Provide project management services if needed.
b. Provide review and recommendations on applications for extension of facilities. c. Review submitted plans and specifications for conformance with the City’s Code, ordinances, design and construction standards, adopted utility (and other) master plans and generally accepted engineering principles.
d. Prepare for and attend City Council meetings to discuss specific items requiring engineering expertise.
e. Prepare and periodically review the City’s design and construction standards for water, sewer, recycled water and drainage facilities.
f. Provide additional technical support services as requested by the City. g. Provide surveying and staking as needed.

ATTACHMENT C
CITY’S MINIMUM INSURANCE REQUIREMENTS
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A. Minimum Scope & Limits of Insurance

1. Commercial General Liability
a. Vendor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than two million ($2M) per occurrence, four million ($4M) general aggregate, and two million ($2M) products and completed operations. The policy shall include a per project or per location general aggregate endorsement. If a per project/location endorsement is not available, the limit for the general aggregate shall be doubled.
b. The policy shall allow and be endorsed as primary and not seek contribution from the City’s coverage.
c. The policy(s) shall provide and be endorsed to include, the City, its officers, officials, employees, agents, and volunteers as additional insureds on ISO form CG 20 10 (or equivalent) for ongoing operations, and, for construction or service agreements, ISO form CG 20 37 (or equivalent) for completed operations. d. Any failure to comply with reporting provisions of the policies by Vendor shall not affect coverage provided to the City.
e. Coverage shall state that Vendor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
f. Coverage shall allow and be endorsed to include a waiver of subrogation in favor of the City and its officers, officials, employees, and agents.

2. Business Automobile Liability
a. Vendor shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01 (or equivalent) with a limit of not less than one million ($1M) per accident.
b. The policy shall provide and be endorsed that the City, its officers, officials, employees, agents, and volunteers are included or named as additional insureds. c. The policy shall allow and be endorsed to include a waiver of subrogation in favor of the City, its officers, officials, employees, and agents.

Note: If autos will not be used to provide the service or work to the City, it is recommended the Automobile Liability insurance requirements be replaced with the following:

In the event Vendor uses vehicles in the operation of its business to provide services under this Agreement, the Vendor shall, prior to such use, provide the City with evidence of Business Automobile Liability insurance coverage in the amount of one million ($1M) combined single limit per accident for owned, non-owned and hired vehicles (Any AutoSymbol 1). Evidence shall be provided with a Certificate of insurance, along with an additional insured endorsement in favor of the City, primary and non-contributory coverage and endorsement, and Waiver of Subrogation coverage and endorsement under the policy prior to the use of any vehicle.

3. Workers’ Compensation and Employers’ Liability – Statutory January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

a. Vendor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for all persons employed directly or indirectly by Vendor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 each accident, $1,000,000 by disease-policy limit, and $1,000,000 by disease-each employee. No Vendor may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of City.
b. The insurer, if insurance is provided, or Vendor, if a program of self-insurance is provided, shall allow, and be endorsed to waive all rights of subrogation against City and its officers, officials, employees, agents, and volunteers. c. The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Vendor does not have any employees.

4. Professional Liability
a. Vendor shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing professional services in the minimum amount of two million ($2M) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of the start of work, and Vendor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the work.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

November 19, 2025
Response to Request for Proposal for City Engineer for the City of Exeter.

Primary Contact
Javier Andrade, PE
Principal Civil Engineer
[email protected]
220 N. Locust Street
Visalia, CA 93291
P: 559.429.4747
am-engr.com
A&M
Consulting Engineers
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Table of Contents
Transmittal Letter
Transmittal Letter
Firm Background
About Us
Section 1
Statement of Work
Section 2
Relevant Experience and Expertise
Section 3
Project Team
Section 4 & 5
Quality Assurance and Control; Conflicts & Client References Section 6 & 7
Contract & Insurance Requirements
Appendix A
Full Team Resumes
Appendix B
Sample Contract Agreement

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Transmittal Letter
November 19, 2025
City of Exeter
Attn: Zachary Boudreaux
Director of Public Works
137 N. F Street
Exeter, CA 93221
Dear Zachary & Selection Committee,
On behalf of A&M Consulting Engineers, I am pleased to submit our proposal to serve as City Engineer and on-call professional engineering team for the City of Exeter. We understand the City is seeking a trusted partner to provide day-to-day technical support, capital project delivery within the expected time period, and construction inspection on an as-needed basis over an initial three-year term with two one-year options to renew.

Our team already plays this role for the Cities of Parlier, Avenal, and Corcoran, where we handle development review, CIP design, construction support, and grant administration under State and Federal funding requirements. We bring that same model to Exeter: a hands-on City Engineer who is responsive to staff, comfortable at the Council dais, and focused on getting projects built cleanly and compliantly.

We recognize Exeter’s responsibility for water supply and distribution, wastewater collection and treatment, and storm drainage systems, each with its own budget, permits, and operational needs. Our proposal aligns directly with the City Engineer Statement of Work in the City’s RFP, including:
• Engineering consultation and feasibility studies for water, wastewater, storm drainage, and recycled water projects;
• Preparation of plans, specifications, and bid documents; • Jobsite visits and construction observation;
• Plan review for public and private improvements;
• Updates to City codes, standards, and standard details; and • Technical assistance for assessment/benefit districts, user rates, and financing programs.

A&M’s philosophy is to act as an extension of City staff. As part of that commitment, we do not bill the City for small start-up efforts that are necessary to get work moving, for example, brief phone calls and check-ins, short conceptual exhibits, early program or funding conversations, or occasional Council and community meetings where we are simply helping frame future work. Once a project or task is defined and authorized, we bill strictly in accordance with the approved scope, fee, and rate schedule.

We appreciate the opportunity to be considered and would be honored to support Exeter’s staff and community as City Engineer. Please feel free to contact me directly with any questions or to discuss our proposal in more detail.

Javier Andrade, PE
Principal Civil Engineer/Main Point of Contact
[email protected]
A&M 3 Gateway Park Urban Flood Fig Tree
Please scan below to view some of our work
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Firm Background
About Us.

We’re A&M Consulting Engineers, your neighbors in Visalia, California, designing the streets our kids cross, the pipes and pumps you rely on at 2 a.m., and the public spaces where community happens. We’re a friendly, roll-up-our-sleeves municipal engineering team that pairs big-firm capability with small-town responsiveness.

When a city calls, we answer, and we stay with you from the first scoping chat to ribbon-cutting.

Our work is full-service and hands-on: project planning and grant strategy, civil design and permitting, traffic and safety engineering, construction management, and development review. We’re fluent in the details that keep public projects moving, Caltrans LAPM, CEQA/NEPA, ADA/CASp, SWPPP, utility coordination, and grant reporting, so your staff, Council, and community get clear updates and clean closeouts.

What keeps us motivated is simple: safer routes to school, reliable water and wastewater systems, and streets that are easier to walk, bike, and drive. We live here too, and we take pride in helping Central Valley cities turn good ideas into built projects that last.

At a glance:
• Headquartered in Visalia; serving cities across the Central Valley • 18-person, multi-disciplinary team (PEs, CASp, Environmental, CM/inspection) • On-call/City Engineer experience for Corcoran, Avenal, Parlier, Tulare County, and Fresno County • End-to-end delivery: Planning → Design→ Bidding → Construction Engineering → Closeout • Caltrans-ready processes (LAPM compliance, complete project phase tracking and follow through, audit-support)
• In-house CEQA/NEPA and SWPPP capabilities; ADA/CASp assessments and inspections • Proven funding success (ATP, Prop 68, SS4A, FEMA, SWRCB, USDA-RD, CDBG) • Responsive, bilingual public outreach and digital-first collaboration tools As a partner who is practical, proactive, and deeply local, we’d love to help your city deliver more, faster, and with fewer surprises.

Business Address
A&M Consulting Engineers | Visalia Office
220 N. Locust Street Visalia, CA 93291
P: 559.429.4747
Local Presence
A&M Consulting Engineers operates in Visalia
and has successfully worked with various cities
around the area such as Parlier, Corcoran, Avenal, and Lemoore.

Type of Organization
Corporation
Commercial General Liability
Policy Number: B7013593958
Business Automobile Liability
Policy Number: BUA7012551405
Workers’ Compensation & Employers’ Liability
Policy Number: EIG294378206
Professional Liability
Policy Number: ANE4938104.25
Conflicts of Interest
A&M Consulting Engineers does not have any
conflicts of interest related to current contracts
and the City of Exeter.

Litigation
A&M Consulting Engineers has not been involved in any
litigation in connection with prior projects.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet A&M 4

1. Statement of Work
Statement of Work & Approach.

A&M 5
Scope & Approach
A&M Consulting Engineers will provide on-call City
Engineer services, over the course of three (3) years
commencing, with two one-year options to renew, to
the City as its day-to-day technical partner, delivering planning, design, bidding, and limited construction
support across water, wastewater, recycled water,
drainage, stormwater, and related municipal
infrastructure. Our scope is authorization-based and
task-order driven; each assignment begins with a
brief task memo confirming objectives, assumptions,
level of effort, schedule, deliverables, and cost. Work will be managed by managed by the City Engineer
who will serve as the primary point of contact and will coordinate routinely with the City Administrator, Public Works Director, and, when requested, City Council.

Planning & Design
We will provide advisory engineering to evaluate
needs, develop alternatives, and prepare feasibility
and planning documents. For capital projects, we will
advance concepts into preliminary design and final
Plans, Specifications, and Estimates suitable for public bidding, integrating current City standards and all
applicable codes and regulations. When requested,
we will prepare bid packages, conduct bid-period
services, and provide award recommendations
supported by clear documentation.

Construction Support
During construction, our role will include periodic site visits to observe general conformance with contract
documents, review of shop drawings and submittals,
timely responses to requests for information,
preparation of clarifications, and participation in
progress meetings as needed. At task closeout, we will
compile record drawing updates, asset data handoff,
and a brief summary of outcomes relative to the task
memo.

Technical Services
On request, we will support City operations with
development plan review for conformance with
City code and adopted standards, analysis of
proposed extensions of facilities, preparation of
standard details and minor updates to design and
construction standards, preparation of staff reports
and presentation materials, attendance at public
meetings, and limited surveying and staking for
maintenance or small capital efforts. Project files and CAD/GIS data will be maintained in City-compatible
formats to streamline future updates and asset
Deliverables
Deliverables will be tailored to each task and may
include short technical memoranda, feasibility
and planning reports with assumptions and
recommendations, preliminary engineering packages
with cost opinions and phasing guidance, and sealed
final design documents. For construction support,
deliverables may include site-visit notes, submittal
logs and reviews, responses to contractor inquiries,
clarification sketches, and recommended change
documentation. For standards and operational
tasks, deliverables may include redlined or updated
standard drawings and specifications, plan-check
comments with code citations, and concise
summaries suitable for staff packets; all electronic files will be transmitted in native formats and searchable
PDFs.

Project Management
The A&M Project Manager will function as the City’s
day-to-day Engineer, supported by discipline leads in
water, wastewater, stormwater, transportation, and
surveying. The Project Manager will control scope,
schedule, and budget for each task, coordinate
subconsultants when required, and ensure timely
communication with City staff. Substitutions of
key personnel will not occur without prior written
City concurrence. An accessible task tracker will
document status, next actions, and decision points for
transparent progress monitoring.

QA/QC & Conflicts
Quality assurance and quality control will be
integrated from task initiation through final delivery.

Each work product will receive an internal technical
review by a senior professional not directly responsible for production, using checklists to verify consistency
with standards, constructability, and permitting
requirements. Before advertisement, PS&E packages
will undergo a final coordination check to confirm
drawing-spec alignment and reduce addenda risk.

Any actual or potential conflicts of interest will be
disclosed promptly, and no task will proceed where a
conflict cannot be effectively managed.

Coordination & Meetings
Coordination will occur through regular touch-points
with the City Administrator and Public Works Director.

For active tasks, the City Engineer will provide brief
progress updates at intervals appropriate to the
phase and complexity, document key decisions,
and flag risks to scope, budget, or schedule early.

When requested, City Engineer attend City Council
meetings to present technical findings and respond
to questions; for development review or standards
updates, we will coordinate with the City Attorney
where code interpretation or policy alignment is
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

1. Statement of Work
Statement of Work & Approach.

A&M 6
Schedule & Response
Response expectations will be calibrated to
task urgency. For routine on-call inquiries, we will
acknowledge the request within one business day
and provide either an immediate answer or a short
plan for next steps and timing. For task orders, we will submit a task memo within three to five business days
outlining scope, fee, and schedule unless a faster
turnaround is requested. For urgent operational needs
affecting public safety or service continuity, we will
mobilize same day and confirm interim approvals in
writing.

Insurance & Compliance
The City’s minimum insurance requirements will be
met or exceeded throughout the contract term;
certificates and endorsements will be provided prior
to notice to proceed and updated upon renewal.

A&M will perform services in accordance with
applicable federal, state, and local laws,
ordinances, and regulations, and will adhere to the
City’s contracting and procurement requirements.

Intent
This Statement of Work aligns A&M’s capabilities
with the City’s anticipated needs for City Engineer,
establishing clear expectations for deliverables,
communication, and accountability, and providing
a practical framework, task memos, disciplined QA/
QC, and responsive management, to deliver reliable
outcomes for the City.

WATER RESOURCES

PLANNING

ENVIRONMENTAL

ENGINEERING

CONSTRUCTION

MANAGEMENT

TRANSPORTATION

ENGINEERING

PARKS &

RECREATION
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A&M 7

2. Relevant Experience and Expertise
Community Outreach.

Two-Stage Outreach Approach
• We treat community outreach as a continuous process:
first to gather input that shapes grant applications, then to fulfill outreach and reporting requirements once
funding is awarded
Pre-Grant Community Input
• Conduct community meetings, workshops, and pop-up
events to identify needs, safety concerns, and project
ideas.
• Use clear visual exhibits, concept sketches, and plainlanguage summaries of potential improvements. • Provide multilingual surveys (online and in-person)
and coordinate with schools, community groups, and
businesses.
• Ensure that grant applications are grounded in
community-identified needs and priorities.

Grant-Funded Outreach & Compliance
• Prepare outreach plans tailored to each grant
program’s guidelines and schedules.
• Host public meetings to review design options and
project milestones, and support school-based safety
campaigns and volunteer events.
• Manage logistics, materials, sign-in sheets, photos,
and summary memos for use in grant progress reports
and closeout documentation.

City Partnership & Capacity Building
• Act as an extension of City staff by organizing and
documenting outreach so it is meaningful to residents
and fully compliant with funding requirements.
• Use completed outreach to strengthen future
grant applications and build a reliable pipeline of
competitive projects for the City of Exeter.

Community Town Hall Meetings
A&M Consulting Engineers hosts town hall meetings in partnership with the cities we serve to gather valuable input from community members. We recognize the importance of listening to residents’ concerns and priorities. During these meetings, our team presents exhibits of potential projects that have generated community interest.

Attendees are encouraged to provide feedback and suggest changes, ensuring the proposals reflect local needs. This collaborative process allows us to refine project concepts and pursue grant funding opportunities, minimizing reliance on local funds and maximizing community benefit.

City of Corcoran Community Cleanup Event
A&M Consulting Engineers partnered with the City of Corcoran on a resident-led cleanup campaign that brought neighbors, staff, and volunteers together to clean streets, alleys, and public spaces. These events met Clean CA Local Grant requirements and paved the way for permanent improvements along the Whitley Avenue gateway corridor, including drought-tolerant landscaping, targeted litter reduction, energy-efficient lighting, and ADA-accessible sidewalks, curb ramps, and crossings. The result is a safer, brighter, and more welcoming entrance to Corcoran that reflects community pride and invites families to walk, gather, and feel at home.

City of Selma Tactical Urbanism Pilot Study 1
A&M Consulting Engineers partnered with Selma Unified School District and the City of Selma on an STP-funded Tactical Urbanism pilot to quickly improve streets around school campuses. With principals, crossing guards, and families, we installed low-cost, quick-build curb extensions, daylighted corners, high-visibility crosswalks, simplified student pick-up/drop-off, median refuges, and clear signing/striping. Before/ after observations, speed checks, and student travel tallies showed calmer, more predictable drop-off and now guide permanent safety improvements shaped by families’ input.

Past Community Outreach Events
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A&M 8

2. Relevant Experience and Expertise
Grant Management.

After conducting meaningful community outreach, A&M Consulting Engineers takes the community’s concerns and priorities and turns them into clear and fundable projects.

We then match projects with the most suitable state and federal programs and structure competitive applications so community-driven needs can move forward with secured Develop and Maintain a Grant Management Plan:

A&M is well-versed in creating comprehensive grant management plans that outline key milestones, deliverables, and responsibilities. These plans serve as roadmaps to ensure that every aspect of the grant is systematically addressed and that all stakeholders are aware of their roles and timelines.

Monitor Grant Expenditures and Budget Adherence:

Budget management and adherence to grantor requirements are critical aspects of our expertise. We have a proven ability to closely monitor grant expenditures, track financial data, and ensure that spending aligns with grant guidelines. This approach guarantees compliance while optimizing resource utilization.

Coordinate with City Staff:

Collaboration is at the heart of our approach. We work closely with program staff to ensure that project activities align seamlessly with the grant’s objectives. Effective communication and coordination are central to our strategy for successful grant implementation.

Maintain Detailed Records and Documentation:

Our team places a premium on record-keeping and
documentation. We maintain meticulous records of all grantrelated activities, transactions, and correspondence. This rigorous documentation is essential for demonstrating compliance and accountability to grantors.

Prepare and Submit Progress Reports:

We are proficient in preparing and submitting regular progress reports to grantors in strict accordance with established timelines and guidelines.

Our reports provide a comprehensive overview of project developments, achievements, challenges, and financial updates. Timely reporting is a hallmark of our commitment to transparency.

We are experienced in managing the diverse reporting requirements of our funding sources. For example, under the CDBG program, we submit a Quarterly Progress Report via the eCivis platform that includes both financial and activity data. Similarly, funding sources such as Clean CA require a quarterly progress report, submitted within 45 days, using Smartsheet.

Maintain Accurate and Complete Grant Files:

Our dedication to organization extends to maintaining accurate and complete grant files. These files include financial records, progress reports, correspondence with grantors, and any other pertinent documents. Our systematic approach ensures that all documentation is readily accessible and well-organized.

Ensure Timely Submission of Required Documentation:

Meeting deadlines for grant deliverables is non-negotiable for us. We prioritize timely submission of all required materials, from progress reports to financial statements and any additional documentation specified by grantors. This punctuality is integral to maintaining positive relationships with funding entities.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Funding Type Funding Source Name of Project Owner Amount State Prop 68 Gateway Park City of Corcoran $7M
State Urban Greening Grant
Program
Fig Tree Park City of Parlier $5M
State Urban Flood Protection
Grant Program
Parlier Flood Protection
Project
City of Parlier $4M
State Active Transportation
Program (ATP)
Corcoran Safe Routes to
School
City of Corcoran $3.5M
State Active Transportation
Program (ATP)
Selma Branch Canal
Parkway
City of Selma $3.5M
State Active Transportation
Program (ATP)
Limitless Lane Network City of Parlier $3M
Federal Active Transportation
Program (ATP)
School Corridor Active
Transportation Improvements
City of Parlier $3M
State Clean California Local Grant
Program
Selma SR-99 Gateway to
Downtown
City of Selma $3M
State Clean California Local Grant
Program
Community Beautification
and Cleanup Project
City of Corcoran $2.6M
Federal Surface Transportation Block
Grant (STBG)
Manning Avenue
Rehabilitation
City of Parlier $1.3M
Federal Congestion Mitigation and
Air Quality (CMAQ)
2021 Ped & Bicycle Facility
Improvements Phase 1 & 2
City of Corcoran $1.1M
Federal Congestion Mitigation and
Air Quality (CMAQ)
2020 Ped & Bicycle Facility
Improvements Phase 1 & 2
City of Corcoran $900K
State Sustainable Transportation
Planning Program (STP)
EV Charging Infrastructure
Network Plan
City of Corcoran $300K
State Sustainable Transportation
Planning Program (STP)
Tactical Urbanism Safe
Streets Study
City of Selma $300K
Federal Highway Infrastructure
Program (HIP)
Corcoran 2020 HIP Road
Maintenance
City of Corcoran $261K
State Highway Safety
Improvement Program (HSIP)
Various – Cycle 10 City of Corcoran $250K
State Highway Safety
Improvement Program (HSIP)
Bush Street Pedestrian Safety
Improvements Project
City of Lemoore $250K
State Highway Safety
Improvement Program (HSIP)
Various – Cycle 10 City of Parlier $250K
State Per Capita Program Heritage Park Playground &
Earl Ruth Park Playground
City of Parlier $188K
State/Federal Systemic Safety Analysis
Report Program
City of Parlier Local
Roadway Safety Plan
City of Parlier $65K
State/Federal Systemic Safety Analysis
Report Program
City of Corcoran Local
Roadway Safety Plan
City of Corcoran $65K
Federal Congestion Mitigation and
Air Quality (CMAQ)
Roundabout at Parlier Ave
and Newmark Ave
City of Parlier $1.6M
State Small Community Drought
Relief Program
Water Storage Tank City of Parlier $765K
State Sustainable Transportation
Planning Program (STP)
Parlier Active Transportation
Study - Tactical Urbanism
City of Parlier $353K

2. Relevant Experience and Expertise
A&M 9
The following chart highlights our successful track record in applying for and managing federal and state funded projects.

This demonstrates our expertise in grant administration and compliance, ensuring impactful infrastructure and transportation improvements while minimizing the burden on local resources.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A&M 10

2. Relevant Experience and Expertise
Design.

Project Initiation & Coordination
• Hold kickoff meeting to confirm City priorities, schedule, and communication protocols.
• Review available background information (plans,
studies, reports, and standards).
• Refine project objectives, deliverables, and key
milestones with the City.

Existing Conditions & Data Collection
• Conduct site visits to document existing conditions,
constraints, and opportunities.
• Gather and review relevant data (as-built drawings,
utilities, surveys, traffic/usage data, environmental
information, etc.)
• Identify potential conflicts, access issues, and right-ofway or property constraints.

Analysis & Concept Development
• Analyze existing conditions and data to understand
needs, defieciencies, and risks.
• Develop and compare feasible design concepts,
including “no build” or minimal-intervention options
where appropriate.
• Evaluate concepts against applicable standards,
Owner objectives, constructability, and life-cycle costs. • Meet with the Owner to review concepts and confirm a
preferred alternative for design.

Preliminary Design (Concept to ~30%)
• Prepare preliminsary layouts, typical sections, and key design parameters.
• Identify required surveys, geotechnical work, or
specialty studies and incorporate findings.
• Coordinate early with utilities, permitting agencies, and affected stakeholders.
• Provide a preliminary opinion of probable construction cost for budget and phasing discussions.

Design Development & PS&E (Progress Submittals)
• Advance the design through structured submittals (e.g., 30%, 60%, 90%, and Final).
• Prepare and refine:
- Plan drawings, details, & profiles.
- Technical specifications & special
provisions.
- Quantities and detailed Engineer’s Estimates.
- Staging and temporary traffic control or
access plans, if applicable.
• Integrate comments from the City, utilities, and
reviewing agencies at each stage.

Quality Assurance / Quality Control (QA/QC)
• Assign senior staff not involved in day-to-day production to perform independent reviews.
• Check for conformance with applicable codes,
standards, and funding requirements.
• Verify consistency among plans, specifications, and
estimates.
• Review for constructability, phasing, safety, and longterm maintenance considerations.

Permitting, Approvals, and Coordination
• Support the City in obtaining required permits and
approvals.
• Coordinate with regulatory agencies, utilities, and
stakeholders to resolve issues early.
• Update design documents to reflect permit conditions
and final agreements.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A&M 11

2. Relevant Experience and Expertise
City Engineer of Record (Current):

Parlier, Avenal, and Corcoran
A&M Consulting Engineers serves as the appointed City
Engineer for the Cities of Parlier, Avenal, and Corcoran.

We provide the full municipal engineering function, from counter services to capital delivery, so City Staff, City Council, and the public have a single accountable team
for development, permitting, compliance, and construction support.

What We Handle Day to Day (Full Scope of City
Engineer Services)
Development Services & Permitting
• Pre application meetings and entitlement support with Planning and Fire.
• Drafting and tracking conditions of approval; mitigation monitoring.
• Subdivision (Final/Parcel) maps, tract/parcel map
conditioning, and lot line adjustments.
• Improvement plan checks (street, water, sewer, storm, street lighting, traffic control, ADA/PROWAG in the
public right of way).
• Building permit civil reviews (grading/drainage, utility connections, fire access/hydrants).
• Fee and bond determinations; subdivision agreements;
surety releases.
• Encroachment permits; traffic control plan review; right of way management and inspections.

Capital Projects
• CIP programming and budgeting; staff reports and
council presentations.
• PS&E in Civil 3D/Bluebeam; bid phase addenda and RFI
responses.
• Construction administration and resident engineering; pay estimate review; close out.
• Change order analysis, claims avoidance, and
constructability reviews.

Regulatory & Funding Compliance
• Caltrans Local Assistance (LAPM) coordination for State/ Federal-aid projects: RFA/E 76 packages; Exhibit 10 K/10 O consultant compliance; Buy America documentation;
independent cost estimates; risk based QA/QC.
• CDBG labor standards (Davis Bacon/Section 3) and
reimbursement invoicing.
• CEQA/NEPA coordination; RWQCB/SJVAPCD permits;
SWPPP/QSP/QSD services.
• SB 1 reporting; ATP/SS4A grant applications; grant
administration and audit support.

Operations & Customer Service
• Weekly “City Hall Engineer” desk hours and an on-call response line.
• Utility coordination (Southern California Edison (SCE) preconstruction, telecom/fiber, irrigation districts).
• Public information materials; council/commission
presentations; developer roundtables.

Experience.

Representative City Engineer Assignments:

City of Corcoran
• On call development review for subdivisions, frontage improvements, and ADA right of way upgrades.
• Citywide CIPs, & PS&E for routine roadway and
utility infrastructure; bid support and construction
administration.
• Compliance: labor compliance management, Caltrans
Reporting, Section 3 outreach, and reimbursement
reporting & submittals.
• Infrastructure Funding Support & Management
City of Avenal
• End to end development services for infill and
commercial projects, including comprehensive plan
check and permit administration.
• Capital support across roadway, water, sewer, and
storm programs.
• Interagency coordination on State Route interfaces and Caltrans encroachment permits.
• Infrastructure Funding Support & Management.

City of Parlier
• Full development review and permitting; annual
pavement and utility maintenance packages.
• On call engineering for alley/collector utility
rehabilitation and neighborhood drainage fixes.
• Citywide CIPs and ADA curb ramp retrofit support,
integrating CASp/ADA review into plan check to reduce
late stage field changes.
• Infrastructure Funding Support & Management
How This Experience Benefits the City of Exeter on Day
One
• No learning curve. The same team that staffs municipal counters, reviews subdivision maps, and closes out
federally funded jobs in Parlier, Avenal, and Corcoran
will plug in with your Planning, Public Works, and Finance staff immediately.
• Predictable timelines. Standardized checklists, comment matrices, and review cycles shorten approvals and
keep developers on schedule.
• Audit-ready project delivery. LAPM aligned procedures (e.g., E 76 documentation, Exhibit 10 K/10 O tracking,
CEM 4903 change order logs) protect eligibility for
reimbursement and avoid findings.
• Lower construction risk.
• Clear communication. Weekly City Hall desk hours and
concise City Council staff reports keep decision makers and the public informed.

Bottom line: We already perform the complete City Engineer role for three Central Valley cities. Our proven, end to end model, covering development, permitting, plan checks,
capital delivery, and compliance, can apply directly to this contract, ensuring fast start up, consistent service, and reliable outcomes.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A&M 12

2. Relevant Experience and Expertise
The City of Parlier’s TCP Treatment Project enhanced community infrastructure and public health by delivering new water treatment filters, tanks, and supporting improvements such as upgraded utilities, pavement, lighting, and landscaping that create a safer, more reliable, and sustainable environment for residents.

A&M Consulting Engineers provided
construction management and oversight for
the City of Parlier’s TCP Removal Treatment
Project, which delivered a centralized GAC
treatment plant and well-site upgrades. Our
CM/RE role centered on verifying contractor
and project compliance with environmental,
permitting, and funding requirements and

PARLIER TCP TREATMENT PROJECT
Cost
$14,233,850
Specific Types of Work
Performed
-Engineering Design
-Construction Engineering
Project Manager
Javier Andrade, PE
[email protected]
Role
Principal/Prime
Contracting Agency
City of Parlier
Client Reference
David Del Bosque
Public Works Director
(559) 646-3700
Type of Funding
State
coordinating with the State Water
Resources Control Board to ensure
regulatory compliance. Through this
construction-phase support, the project
advanced toward providing safe,
reliable drinking water while maintaining
conformance with applicable state and
federal standards.

Parlier, CA
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A&M 13

2. Relevant Experience and Expertise
This project improved Parlier’s stormwater infrastructure while at the same time creating safe, accessible, and attractive public spaces, enhancing flood protection, community amenities, and overall quality of life.

A&M Consulting Engineers provided
construction management and resident
engineering services for the City of Parlier’s
Urban Flood Protection Project. Our CM/CE
role included oversight of storm drain and
sewer manholes, and basin improvements,
We monitored construction of the new pump
station at Richard Flores Basin and coordinated
delivery of associated hardscape.

PARLIER FLOOD PROTECTION PROJECT
Cost
$5,018,562
Specific Types of Work
Performed
-Engineering Design
-Construction Engineering
Project Manager
Javier Andrade, PE
[email protected]
Role
Principal/Prime
Contracting Agency
City of Parlier
Client Reference
David Del Bosque
Public Works Director
(559) 646-3700
Type of Funding
State
Thorughout the project, A&M administered
construction activities to verify compliance
with design intent and project requirements,
supporting the City in successfully delivering
critical stormwater conveyance upgrades
and community amenities.

Parlier, CA
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A&M 14

2. Relevant Experience and Expertise
The Safe Routes to School (SRTS) Project strengthens safety, access, and independence for students and families by upgrading the pedestrian and traffic network around neighborhood schools. Improvements include ADA-compliant sidewalks and curb ramps, high-visibility crosswalks, daylighted corners and curb extensions to shorten crossing distances, traffic calming to reduce speeds, and clear signing/striping at pick-up and drop-off zones. Where needed, we adjust drainage and utilities and add wayfinding to connect homes, parks, and campuses.

The result is practical, code-conforming infrastructure that invites walking, biking, and rolling, giving parents peace of mind and helping kids arrive to class safely, every day, while building a healthier, more connected community.

A&M Consulting Engineers provided roadway
and traffic engineering services for the
Corcoran Safe Routes to School Project,
beginning with preparation of the successful
Active Transportation Program (ATP Cycle 5)
grant application.

A&M managed all phases of the project,
including grant administration, design, bidding,
construction management, and project
closeout.

CORCORAN SAFE ROUTES TO SCHOOL PROJECT
Cost
$1,399,490
Consultant’s Responsibilities:
-Traffic Engineering
-Land Surveying
-RE Services
-Transportation Planning
-Guidance & Compliance
with Federal, State, Local,
and State Regulations
Project Manager
Javier Andrade,PE
[email protected]
Role
Design/Resident Engineer
Contracting Agency
City of Corcoran
Client Reference
Joseph Faulkner
Public Works Director
(559) 992-2151
Type of Funding:

State and Federal
Our firm performed roadway and drainage
system design, pavement design for new
asphalt sections, safety improvements
and coordinated utility identification and
protection. Construction elements included
ADA-compliant sidewalks, curb and gutter,
drive approaches, and curb ramps. Our firm
prepared signing, striping, and pavement
marking plans, ensuring full compliance
with the Manual on Uniform Traffic Control
Devices (MUTCD).

Corcoran, CA
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A&M 15

2. Relevant Experience and Expertise
Fig Tree Park transformed a sun-baked open space into a shaded, inclusive neighborhood destination. ADA-compliant loop paths and ramps connect new play areas, and quiet seating under shade structures and a growing canopy of native trees. Inclusive, age-appropriate play equipment and resilient safety surfacing invite everyone to move and explore, while energy-efficient lighting, and clear wayfinding enhance comfort and safety. Drought-tolerant landscaping and LID planters manage stormwater and reduce maintenance. Designed with community input, the park now supports morning walks with strollers, after-school play, and weekend gatherings, a welcoming place to gather, breathe, and belong.

FIG TREE PARK
Cost
$2,878,230
Consultant’s
Responsibilities:
-Engineering Design
-Surveying
-Construction Engineering
-Environmental Clearance
-Guidance & Compliance
with Federal, State, and
Local Regulations
Project Manager
Javier Andrade, PE
[email protected]
Role
Principal/Prime
Contracting Agency
City of Parlier
Client Reference
David Del Bosque
Public Works Director
(559) 646-3700
Type of Funding:

State
Parlier, CA
Fig Tree Park features drought tolerant
landscaping, low water use irrigation,
pervious surface walking paths, innovative LID
landspacing involving drip irrigation and solar
lighting.

The City of Parlier received funding through
the California Natural Resources Agency to
construct a park within an existing vacant lot.

A&M Consulting Engineers was a trusted
partner for the design, the construction
management and the funding allocation
forms for the successful completion of park
site amenities. Additionally, A&M provided
all necessary invoicing and financial
documentation required for reimbursement
while working hand in hand with the City of
Parlier Finance Department.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A&M 16

2. Relevant Experience and Expertise
Gateway Park transforms everyday open space into a welcoming neighborhood retreat.

An ADA-compliant trail loop links shaded picnic terraces, a flexible green for play and gatherings, and native, drought-tolerant gardens that conserve water and create habitat.

Low-impact planters manage stormwater, while energy-efficient lighting, bike racks, and bottle fillers support daily use. At its heart is a world-class Velosolutions pump track, already drawing riders of all ages from various regions throughout the state, country, and world. The City hosted the 2025 Velosolutions UCI Pump Track World Championships Qualifier on March 15, bringing regional energy and pride to the community. Together, these elements create a safe, resilient place to move, rest, and connect, close to home.

GATEWAY PARK
Cost
$7,090,140
Consultant’s Responsibilities:
-Surveying
-Environmental Clearance
-Engineering Design
-Traffic Engineering
-Construction Engineering
-Guidance & Compliance
with Federal, State, and Local
Regulations
Project Manager
Javier Andrade,PE
[email protected]
Role
Principal/Prime
Contracting Agency
City of Corcoran
Client Reference
Joseph Faulkner
Public Works Director
(559) 992-2151
Type of Funding:

State
Corcoran, CA
Gateway Park showcases LED lighting which
changes colors to match the event occasion.

It included picnic areas, a veteran’s memorial
monument surrounded by a modification
of a modern amphitheater showcasing the
modern design of fiberized white concrete,
the design of a water efficient splashpad,
modern accessible playgrounds, pervious
concrete parking lots, modern lifesize
“Corcoran” lettering, a world class 1-acre
pump track, a full size soccer field, and
workout equipment.

A&M provided engineering, planning,
design, bidding, and construction services
for the Gateway Park project. A&M led the
design for the 8-acre park that formed the
centerpiece for the gateway of the City of
Corcoran.
2025 Public Works Project of the Year
in the Structures Category
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A&M 17

2. Relevant Experience and Expertise

KIDS POCKET PARK
City of Avenal
The Kids Pocket Park in Avenal is an inclusive, ADA-accessible micro-park designed for everyday play and calm respite. A looped, barrier-free path connects age-appropriate play zones with inclusive equipment, adaptive swings, spinners, and tactile/sensory panels, set on resilient safety surfacing. Shaded seating nooks with stroller and wheelchair clearances provide comfort and clear sightlines for caregivers, while low fences and gateway entries enhance security. Native, drought-tolerant landscaping and LID planters manage heat and stormwater, and efficient lighting extends safe use into the evening.

Co-created with local families, the park invites children of all abilities to move, explore, and belong, close to home.

Cost
$776,922
Consultant’s Responsibilities:
-Construction Management
Project Manager
Javier Andrade, PE
[email protected]
Role
Principal/Prime
Contracting Agency
City of Avenal
Client Reference
Antony V. Lopez
City Manager
(559) 386-5766
Type of Funding:

State
The Avenal Pocket Park, a communityfocused green space designed to enhance neighborhood livability, included a wide
range of amenities to serve residents of all
ages. The park features two playgrounds
with decorative fencing, picnic tables
with BBQ pits and shade, public art mural,
restroom, and landscaping and lighting
throughout the park.

These elements were carefully selected
to promote outdoor activity, improve
walkability, and create a safe, vibrant
space in the heart of the community.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

3. Project Team
A&M 18
Principal-in-Charge
Orfil Muniz, PE, QSD, QISP, SUMS
City Engineer
Javier Andrade, PE, QSD
Professional Engineer
David Hernandez, PE, QSD
Assistant Engineers
Denise Isaguirre, EIT
Edward Magana, EIT
Pedro Lopez, EIT
Gelasio Rodriguez
Anabel Tapia
Nelson Gomez
Kyndra Martinez
David Del Bosque
Assistant Construction Engineer
Alexis Gutierrez
Assistant Construction Engineer
Samuel Mudford
Professional Land Surveyor
Richard Aviles, PLS
Professional Land Surveyor
Daniel Cerda, PLS
Assistant Land Surveyor
Luis Lopez, LSIT
Administrative Specialist
Mary Espinosa
Administrative Specialist
Graciela Aguilar
Construction Observer
Adrian Torres
Certified Access Specialist
Val Garcia, CASp
Resumes
Please find A&M’s full team resumes located in Appendix A on page 21.

Construction Management
Land Surveying
Administrative Department
Key Personnel.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A&M 19

4. Quality Assurance and Control; Conflicts
Purpose & Alignment
• Apply a firmwide QA/QC system to ensure full
compliance with City codes, standards, and RFP scope.

Kickoff & Matrix
• Hold kickoff; create a compliance matrix mapping each task/deliverable to governing standards, permits, and
submittals.

Conflicts
• Run conflict-of-interest checks at NTP and before major task orders; document mitigations.

Staffing & Authority
• Assign City Engineer POC and discipline leads; changes only with City approval.

Basis of Design
• Maintain a living BOD citing City standards and
applicable plans; update as regulations change.

Two-Gate Reviews
• For every submittal (30/60/90/100%), do Lead Self-Check (traceable calcs/CAD) and Independent Technical
Review; log and resolve all comments before release.

Constructability & Operations Checks
• At 60%/90%, verify staging, access, maintainability, and safety; incorporate field constraints.

Permitting & Environmental Compliance Coordination
• Track permit conditions in the matrix and carry
requirements into plans/specs/estimates.

Subconsultant Quality Integation
• Flow down QA/QC milestones and ITR sign-offs; align
schedules; verify deliverable quality.

CAD/GIS and Document Control
• Enforce City drafting conventions; maintain versioning, transmittals, and sealed record sets.

Construction Support QA
• Provide observation, RFI tracking, nonconformance logs, and corrective-action verification.

Cost/Schedule Integrity
• Tie QA/QC gates to schedule; invoice by accepted
deliverables.

Records & PRA
• Archive and classify records; flag proprietary items for Public Records Act readiness.

Insurance & Risk
• Maintain required coverages (CGL, Auto, WC/EL,
Professional) and provide endorsements/COIs.

Change Order Management
• Use a formal process for scope clarifications/additions with impact assessment and City concurrence.

Closeout & Lessons Learned
• Deliver as-builts, update City details where applicable, and capture lessons learned
Continuous Communication
• Keep a single City POC, provide timely coordination,
and attend meetings as requested.

Assurance Statement
• This QA/QC process applies to all tasks—studies, design, bidding, and construction support.

Quality Assurance and Control; Conflicts

5. Client References
City of Parlier
Contact: David Del Bosque
Public Works Director
Phone: (559) 646-3700
Email: [email protected]
City of Avenal
Contact: Antony V. Lopez
City Manager
Phone: (559) 386-5766
Email: [email protected]
City of Corcoran
Contact: Joseph Faulkner
Public Works Director
Phone: (559) 992-2151
Email: [email protected]
City of Lemoore
Contact: Estevan Benavidez
Public Works Director
Phone: (559) 924-6744
Email: [email protected]
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A&M 20

6. Rate Schedule and Billing Approach
A&M’s detailed Rate Schedule is attached under separate cover, in direct response to the City’s request for hourly rates and billing information. The schedule lists hourly rates for all anticipated staff classifications (including subconsultants), along with administrative, travel, materials, and reproduction charges. Overhead is included within the stated hourly rates; no separate overhead multiplier will be applied.

Travel time will be billed only when associated with an authorized task and will be invoiced per our rate schedule, with mileage reimbursed at the then-current IRS rate, consistent with the City’s expectations.

As noted in Section 1, A&M does not bill the City for small start-up efforts required to define a task or respond to occasional short-duration questions, brief Council appearances, or simple scoping exhibits and program pre-applications. Formal billing commences only after the City authorizes a defined scope of work via task memo or task order.

A&M is willing to hold rates firm for the first contract year and limit any subsequent annual increases to a mutually agreed not-to-exceed percentage for the optional renewal years.

A&M Consulting Engineers maintains insurance coverage that meets or exceeds the City’s minimum requirements, including:
• Commercial General Liability: at least $2,000,000 per occurrence and $4,000,000 aggregate; • Business Automobile Liability: at least $1,000,000 per accident; • Workers’ Compensation and Employer’s Liability: statutory limits with at least $1,000,000 per accident; and • Professional Liability (Errors and Omissions): at least $2,000,000 per claim and in the aggregate, maintained throughout the contract term and for not less than three years after completion.

Certificates of insurance and endorsements can be provided immediately upon selection and prior to Notice to Proceed.

A&M is also prepared to execute the City’s standard Agreement for Professional Services and can provide a proposed form of agreement upon request, tailored to the City Engineer scope described in the RFP.

7. Insurance and Contract Requirements
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Appendix A - Resumes
Javier Andrade, PE, QSD
Principal Engineer
Javier Andrade, PE, is A&M’s Principal Engineer. A licensed civil engineer, he plans, designs, and manages federally and state-funded projects to Caltrans LAPM and FHWA standards.

His portfolio spans water distribution and storage, wastewater collection and lift stations, stormwater capture and LID, neighborhood parks, roadway rehabilitation and complete streets, and traffic engineering (warrants, signage, striping, and signals). Trusted for clear communication and steady leadership, Javier pairs practical judgment with hands-on support so cities see compliant, on-schedule results.

Engineering Experience
15+ Years
Education
B.S. in Civil Engineering,
California State University, Fresno
Registration
State of California
No. 87348
General Building Contractor
No. 957096
City of Avenal
Safe Routes to School State Route 269 Improvement Project (ATP Cycle 4)
City of Avenal
Avenal Cutoff Road Rehabilitation (SB 1)
City of Parlier
Safe Routes to School (ATP Cycle 3)
Fresno County
Jensen Avenue Overlay & Shoulder Improvements (CMAQ)
City of Corcoran
2020 Pedestrian and Bicycle Improvements (CMAQ)
Phase 1 & 2
City of Corcoran
2024 Pedestrian and Bicycle Improvements (CMAQ)
Phase 1 & 2
City of Parlier
Sequoia Walkway
City of Parlier
Downtown Beautification
City of Parlier
Tuolumne Street Pedestrian Safety Improvements
(HSIP Cycle 10)
City of Parlier
Tuolumne Street & Ericka Avenue Pedestrian Safety
Improvements (HSIP Cycle 11)
City of Parlier
Zediker and Zulma Crosswalk
City of Parlier
Fig Tree Park (Urban Greening)
City of Parlier
Parlier & Newmark Roundabout (CMAQ, STBG)
City of Selma
Selma SR-99 Gateway to Downtown Revitalization Project
(Clean CA Local Grant Program)
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet A&M 21

Appendix A - Resumes
Orfil Muniz, PE, QSD, QISP, SUAS
Principal Engineer
Orfil Muniz, PE, QSD, QISP, SUAS, is A&M’s Principal Engineer. He delivers state and federal projects from concept to closeout, reliably meeting Caltrans LAPM and FHWA requirements. His work spans water and wastewater systems, stormwater capture and LID, parks, roadway rehabilitation and complete streets, and traffic engineering, warrants, signing, striping, and signals.

As QSD/QISP, he embeds compliance in every phase; with SUAS, he speeds field reviews. Calm, hands-on leadership and clear communication define his get-it-built approach.

City of Lemoore
Bush Street Pedestrian Improvements (HSIP Cycle 10)
City of Lemoore
Crack Seal Project
City of Lemoore
Public Facilities Maintenance District Sidewalk Repairs (PFMD)
City of Corcoran
Dairy Ave Pedestrian Safety Improvements (HSIP Cycle 10) City of Corcoran
Community Beautification & Cleanup (Clean CA Local
Grant Program)
City of Parlier
Manning Avenue Rehabilitation (CRSSA & STBG)
City of Lemoore
D Street Accessibility Curb Ramp Improvements
City of Lemoore
19th Avenue Pedestrian Facilities Improvements (CMAQ)
City of Corcoran
2024 Pedestrian and Bicycle Improvements (CMAQ)
Phase 1 & 2
City of Corcoran
Safe Routes to School (ATP Cycle 5)
City of Parlier
Parlier Avenue Roundabout (CMAQ)
Fresno County
Sunnyside and Teague Mini Roundabout
City of Corcoran
Traffic Impact Study - Gas Station on Highway 43 & 5 ½
Avenue
City of Corcoran
Orange Avenue Pedestrian Facilities Improvements
(CDBG-PI)
Engineering Experience
15+ Years
Education
B.S. in Civil Engineering,
California State University, Fresno
Continued Education
Construction Management,
California State University, San Jose
Business Administration,
College of the Sequoias
Registration
State of California
No. 88165
State of Nevada
No. 025208
CSLB General Contractor
1081929
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet A&M 22

Engineering Experience
5+ Years
Education
California State University, Bakersfield
B.S. Engineering Sciences
Appendix A - Resumes
Anabel Tapia - Assistant Engineer
Anabel Tapia is an Engineering Assistant at A&M Consulting Engineers. She supports planning, design, and construction delivery for pedestrian, park, roadway, and trail improvements. Anabel prepares plan exhibits and cost estimates, coordinates utility and right-of-way research, and assists with permitting, bid packages, and construction documentation. Detail-oriented and peoplefocused, she uses Civil 3D and Bluebeam to keep submittals on track and communicates clearly with city staff, consultants, and contractors so projects move forward smoothly.

A&M 23
City of Corcoran
Community Beautification & Cleanup (Clean CA Local
Grant Program)
City of Corcoran
2024 Pedestrian and Bicycle Improvements (CMAQ)
Phase 1 & 2
City of Parlier
Sequoia Walkway
City of Corcoran
Safe Routes to School (ATP Cycle 5)
City of Parlier
Manning Avenue Rehabilitation (CRSSA & STBG)
City of Parlier
Manning Avenue Sidewalk Phase 2 (CMAQ)
City of Lemoore
D Street Accessibility Curb Ramp Improvements
City of Parlier
Downtown Beautification
City of Corcoran
Gateway Park (Prop 68)
City of Parlier
Parlier Flood Protection Project (UFP Grant Program)
City of Parlier
Fig Tree Park (Urban Greening)
City of Parlier
Tactical Urbanism Study (STP)
City of Parlier
Limitless Lane Network (ATP Cycle 6)
City of Selma
SR-99 Gateway to Downtown Revitalization Project
(Clean CA Local Grant Program)
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

City of Corcoran
2020 Pedestrian and Bicycle Improvements
Phase 1 & 2 (CMAQ)
City of Parlier
Sequoia Walkway
Fresno County
Jensen Avenue Overlay & Shoulder Improvements
(CMAQ)
City of Parlier
Parlier Avenue Roundabout (CMAQ & STBG)
City of Parlier
Downtown Beautification
City of Corcoran
Gateway Park (Prop 68)
City of Corcoran
Dairy Ave Pedestrian Safety Improvements
(HSIP Cycle 10)
City of Parlier
Tuolumne Street & Ericka Avenue Pedestrian Safety
Improvements (HSIP Cycle 11)
City of Parlier
Fig Tree Park (Urban Greening)
City of Corcoran
Safe Routes to School Project (ATP Cycle 5)
Experience in Preparing Funding Applications for the
following Grant Programs:

Highway Safety Improvement Program (HSIP)
Active Transportation Program (ATP)
Congestion Mitigation and Air Quality (CMAQ) Program
Sustainable Transportation Planning (STP) Program
Surface Transportation Block Grant (STBG) Program
Carbon Reduction Program (CRP)
Safe Streets and Roads for All (SS4A)
Highway Infrastructure Program (HIP)
Engineering Experience
7+ Years
Education
California State University, Fresno
B.S. in Political Science
Appendix A - Resumes
Gelasio Rodriguez - Assistant Engineer
Gelasio Rodriguez is an Assistant Engineer at A&M Consulting Engineers. He supports federally and state-funded transportation projects from programming through closeout, maintaining Caltrans LAPM compliance. Gelasio prepares progress reports and invoices, tracks DBE and labor compliance, and keeps ATP/SS4A grant reporting on schedule. He assists with PS&E, bid packages, and construction documentation, coordinating with city staff and Caltrans Local Assistance. Detail-oriented and dependable, Gelasio uses Civil 3D and Bluebeam to keep deliverables accurate and timely.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet A&M 24

City of Corcoran
Well 8C Water Quality Improvements
City of Corcoran
2021 Pedestrian and Bicycle Improvements (CMAQ) Phase
1&2
City of Parlier
Sewer & Water Master Plan (CDBG)
County of Fresno
Choinumni Park
City of Lemoore
Bush Street Pedestrian Safety Improvements
(HSIP Cycle 10)
City of Corcoran
City-Wide Safety and Maintenance Striping Project (CRRSAA) City of Corcoran
Safe Routes to School (ATP Cycle 5)
County of Tulare
Government Parking Lot Improvements
City of Corcoran
Speed Survey
City of Parlier
Parlier Avenue Roundabout (CMAQ & STBG)
County of Fresno
Fresno Sunnyside & Teague Roundabout (CMAQ & STBG)
City of Corcoran
Dairy Avenue Pedestrian Safety Improvements
(HISP Cycle 10)
City of Corcoran
Traffic Impact Study - Gas Station on Highway 43 & 5 ½
Avenue
Engineering Experience
5+ Years
Education
California State University, Fresno
B.S. in Civil Engineering
Appendix A - Resumes
Denise Isaguirre, EIT - Assistant Engineer
Denise Isaguirre, EIT, is an Assistant Engineer who helps deliver federally and state-funded transportation projects to Caltrans LAPM standards. She supports PS&E production, cost estimates, and plan reviews; coordinates utilities and right-of-way; and prepares grant reports, invoices, and DBE/labor compliance.

Proficient in Civil 3D and Bluebeam, Denise keeps submittals organized and on schedule. Known for her steady follow-through and positive teamwork, she turns to-do lists into finished work so cities see timely, compliant results.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet A&M 25

City of Corcoran
2021 Pedestrian and Bicycle Improvements (CMAQ)
Phase 1&2
County of Fresno
Choinumni Park
City of Lemoore
Bush Street Pedestrian Safety Improvements
(HSIP Cycle 10)
County of Tulare
Mooney Grove Dog Park
City of Corcoran
Safe Routes to School (ATP Cycle 5)
County of Tulare
Government Building Parking Lot Improvements
City of Corcoran
Electric Vehicle Charging Infrastructure Network Plan
(STP)
City of Parlier
Flood Control & Groundwater Banking Project (Prop 1)
City of Corcoran
Safe Routes to School Project (ATP Cycle 5)
City of Corcoran
Letts Lift Station Improvements
City of Lemoore
2024 Annual Road Maintenance Project (SB1)
City of Lemoore
19th Avenue Pedestrian Facilities Improvements
Project (CMAQ)
Engineering Experience
4+ Years
Education
California State University, Fresno
B.S. in Civil Engineering
Appendix A - Resumes
Nelson Gomez - Assistant Engineer
Nelson Gomez, EIT, is an Assistant Engineer at A&M
Consulting Engineers. He supports federally and state-funded transportation projects to Caltrans LAPM standards, assisting with PS&E production, quantities and cost estimates, signing/ striping plans, and traffic safety studies. Proficient in Civil 3D and Bluebeam, he maintains projects accurate and on schedule.

Colleagues rely on his steady follow-through and clear, can-do communication.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet A&M 26

County of Tulare
County of Tulare Government Building Parking Lot
Improvements - Phase 2
County of Tulare
2637 W Burrel Avenue Parking Lot Reconstruction
City of Corcoran
Gateway Park (Prop 68)
City of Corcoran
Safe Routes to School (ATP Cycle 5)
City of Parlier
Fig Tree Park (Urban Greening)
City of Corcoran
2020 Pedestrian and Bicycle Improvements CMAQ
Phase 1 & 2
City of Parlier
Sequoia Walkway
City of Parlier
Downtown Beautification
City of Corcoran
Dairy Avenue Pedestrian Safety Improvements
(HSIP Cycle 10)
City of Parlier
Flood Protection Project (UFP Grant Program)
City of Corcoran
Water Treatment Plant Storm Water Basin Relocation
City of Lemoore
Fox Street & 19th Avenue Roadway Repairs (CMAQ)
City of Lemoore
Pedestrian Facility Crossing (HSIP)
City of Corcoran
2024 Pedestrian and Bicycle Improvements
Phase 1 & 2 (CMAQ)
City of Parlier
Tuolumne Street Pedestrian Safety Improvements
(HSIP Cycle 10)
Surveying Experience
10+ Years
Education
B.S. in Geomatics Engineering,
Sacramento City College
Appendix A - Resumes
Richard Aviles, PLS - Professional Land Surveyor
Richard Aviles, PLS, is A&M’s Professional Land Surveyor. He leads field and office surveying from planning through closeout, managing Records of Survey, boundary control, ALTA/NSPS maps, and topographic mapping for design. Richard prepares legal descriptions and plats, performs utility investigations, and directs construction staking and as-built verification. Proficient with GNSS/total station workflows and 3D HDS scanning, he delivers precise data, clear deliverables, and responsive coordination so designers and contractors build confidently and on schedule.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet A&M 27

Appendix A - Resumes
County of Tulare
Mooney Grove Dog Park
City of Selma
Branch Canal Parkway (ATP Cycle 6)
City of Selma
SR-99 Gateway to Downtown Revitalization Project
(Clean CA Local Grant Program)
City of Corcoran
Community Beautification & Cleanup
City of Parlier
Parlier Avenue Roundabout
City of Corcoran
2021 Pedestrian and Bicycle Improvements CMAQ
Phase 1 & 2
City of Parlier
Water Storage Tank Improvements
City of Parlier
Fig Tree Park (Urban Greening)
City of Parlier
Zediker & Zulma Crosswalk
City of Parlier
Sequoia Walkway
City of Lemoore
Bush Street Pedestrian Safety Improvements
(HSIP Cycle 10)
City of Parlier
Police Department Parking Lot Improvements
City of Parlier
Avila Sewer Improvements
Surveying Experience
10+ Years
Education
B.S. in Geomatics Engineering,
California State University, Fresno
Registration
Professional Land Surveyor,
State of California No. 9445
Daniel Cerda, PLS - Professional Land Surveyor
Daniel Cerda, PLS, is A&M’s Professional Land Surveyor. He manages field and office surveying from scoping to closeout, delivering Records of Survey, boundary control, ALTA/NSPS and topographic maps for design. Daniel prepares legal
descriptions and plats, leads utility investigations, and directs construction staking and as-built verification. Skilled with GNSS/ total stations and 3D HDS scanning, he provides accurate data, clear deliverables, and responsive coordination so engineers and contractors build with confidence and stay on schedule.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet A&M 28

Appendix A - Resumes
City of Parlier
Guardrail Improvements (HSIP Cycle 11)
City of Corcoran
Guardrail Improvements (HSIP Cycle 11)
City of Parlier
School Corridor Active Transportation Improvements
(ATP Cycle 6)
City of Parlier
Limitless Lane Network (ATP Cycle 6)
City of Corcoran
Equitable Health, Safety & Connectivity (ATP Cycle 6)
City of Selma
Branch Canal Parkway (ATP Cycle 6)
City of Parlier
Water Storage Tank Improvements
(Small Community Drought Relief Program)
City of Parlier
Tuolumne Street Pedestrian Safety Improvements
(HSIP Cycle 11)
City of Corcoran
Orange Avenue Pedestrian Facilities Improvements
(CDBG)
City of Parlier
Sequoia Walkway
City of Lemoore
Bush Street Pedestrian Safety Improvements
(HSIP Cycle 10)
City of Lemoore
Fox Street & 19th Avenue Roadway Repairs
Surveying Experience
5+ Years
Education
B.S. in Geomatics Engineering,
California State University, Fresno
Luis Lopez, LSIT - Assistant Land Surveyor
Luis Lopez, LSIT, is an Assistant Land Surveyor at A&M
Consulting Engineers. He supports boundary and topographic surveys, Records of Survey, and construction staking,
integrating GNSS/RTK and total station workflows with clean CAD deliverables. Luis processes point clouds and imagery (Pix4D) and builds surfaces and exhibits in Civil 3D; he also applies ArcGIS Pro for mapping and QA. With strong data analysis skills (MATLAB) and modeling experience (Revit/ Inventor), Luis turns field data into accurate, ready-to-build plans.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet A&M 29

Appendix A - Resumes
City of Parlier
Building Permit Review
County of Tulare
Mooney Grove Dog Park
City of Corcoran
Gateway Park (Prop 68)
City of Parlier
Fig Tree Park (Urban Greening)
City of Parlier
Sports Park
City of Avenal
Kids Pocket Park (Prop 68)
County of Fresno
Choinumni Park
City of Parlier
Police Department Parking Lot Improvements
City of Selma
Branch Canal Parkway (ATP Cycle 6)
Tulare County
AG Commissioner Secure Parking Lot
City of Avenal
CDBG Sports and Recreation Center
City of Parlier
Flood Protection Project (UFP Grant Program)
City of Corcoran
Boswell Park Improvements
Experience
30+ Years
Registration Number
CASp-731
Val Garcia, CASp - Certified Access Specialist
Val Garcia, a Certified Access Specialist (CASp) with A&M Consulting Engineers, plays a critical role in ensuring civil engineering projects comply with state and federal accessibility standards, including the Americans with Disabilities Act (ADA). His duties include conducting detailed site inspections, reviewing construction documents, and preparing compliance reports to identify and resolve accessibility issues before and during construction. Val contributes his expertise to a variety of civil engineering projects such as roadway improvements, sidewalk and curb ramp
installations, park and recreational facility upgrades, and public building renovations, ensuring that all designs and completed works provide safe, equitable, and barrier-free access for all users.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet A&M 30

Appendix A - Resumes
A&M 31
David Bruce Hernandez, PE
Professional Engineer - A&M Consulting Engineers
Role in Project: Professional Engineer
Key Projects: Selma Tactical Urbanism, City of Corcoran Sewer Master Plan, and City of Selma SR-99 Gateway to
Downtown Revitalization.

Education: B.S. in Civil Engineering, M.S. Structural
Engineering at Stanford University
Registration: No. 85730
Kyndra Martinez
Assistant Engineer - A&M Consulting Engineers
Role in Project: Assistant Engineer
Key Projects: Parlier Water Tank Improvements, City of
Parlier Guardrail Improvements (HSIP Cycle 11), and City of Parlier Flood Protection Project - Phase 2.

Education: B.S. in Civil Engineering,
California State University, Fresno
David Del Bosque
Assistant Engineer - A&M Consulting Engineers
Role in Project: Assistant Engineer
Key Projects: City of Parlier Pedestrian Safety
Improvements, City of Parlier Basin Improvements Project.

Education: B.S. in Bioengineering,
University of California, Merced
Edward Magana, EIT
Assistant Engineer - A&M Consulting Engineers
Role in Project: Assistant Engineer
Key Projects: City of Lemoore Fox St & 19th Avenue
Roadway Repairs, City of Corcoran Guardrail
Improvements (HSIP Cycle 11).

Education: B.S. in Civil Engineering,
California State University, Fresno
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A&M 32
Appendix A - Resumes
Alexis Gutierrez
Assistant Engineer - A&M Consulting Engineers
Role in Project: Assistant Engineer,
Construction Management
Education: B.S. in Civil Engineering,
California State University, Chico
Graciela Aguilar
Administrative Specialist - A&M Consulting Engineers
Role in Project: Outreach Coordinator, Certified Payroll Specialist
Education: B.S. in Communications,
California State University, Bakersfield
Mary Espinosa
Administrative Specialist - A&M Consulting Engineers
Role in Project: Outreach & Grant Coordinator
Education: B.S. in Sociology,
University of California, Berkeley
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

CITY OF EXETER

AGREEMENT FOR PROFESSIONAL SERVICES

CITY ENGINEER
THIS AGREEMENT made and entered into this _____ day of __________, 2026, between the City of Exeter, a municipal corporation, hereinafter referred to as "City" and _____________________, hereinafter referred to as "Consultant". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:

1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit A “SCOPE OF SERVICES” and made a part hereof, which include serving as the “City Engineer” in accord with City’s Charter and Code of Ordinances (Municipal Code). Consultant shall perform all of these services to the satisfaction of the City. Consultant represents and warrants that it has the qualifications, experience, licenses and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law.

2. STATUS OF CONSULTANT. Consultant is, and shall at all times, remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement.

3. CONSULTANT KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with thissection.

4. PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder. The personnel performing the services under this Agreement on behalfof Consultant shall at all times be under Consultant’s exclusive direction and control.

Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as set forth in this Agreement.

Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Consultant may have to any such rights.

5. COMPENSATION AND METHOD OF PAYMENT. Compensation and reimbursement to the Consultant shall be as set forth in Exhibit B attached hereto and made a part hereof. Unless otherwise specified in Exhibit B, payments shall be made within thirty (30) days after receipt of each invoice as to non-disputed fees. If the City disputes any of Consultant’s fees, it shall give written notice to Consultant in (thirty) 30 days of receipt of an invoice of any disputed fees set forth on the invoice.

6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Administrator.

Consultant shall be compensated for any additional services in the amounts and in the manner agreed to by the City Administrator and Consultant at the time City's written authorization is given to Consultant for the performance of said additional services.

7. ASSIGNMENT. The expertise and experience of Consultant are material considerations for this Agreement.

City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer any of portion this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of the City Administrator. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement.

8. FACILITIES AND RECORDS. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.

Consultant shall provide free access to the representatives of City, or its designees, at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of five years after receipt of final payment.

9. TERM AND TERMINATION OF AGREEMENT. This Agreement will commence on ______________, 2026 and shall continue for three (3) years, until ____________________, 2029, with the mutual option to extend for two additional one (1) year periods, with at least sixty (60) days prior written notice. This Agreement may be terminated with cause by either party upon thirty (30) days written notice.

Additionally, this contract may be terminated for convenience by wither party with sixty (60) days written prior notice. In the event of termination, Consultant shall be compensated for actual non-disputed costs incurred under the terms of this Agreement up to the date of termination.

10. COOPERATION BY CITY. All information, data, reports, records, and maps as are existing and available to City, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.

11. OWNERSHIP OF DOCUMENTS. All original maps, models, designs, drawings, photographs, studies, January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of City.

With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computerfiles.

12. RELEASE OF INFORMATION. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Administrator or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.

If Consultant or any of its officers, employees, Consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reimbursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees.

Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed hereunder or with respect to any project or property located within the City. City retains the right, but depending on the specific facts and circumstance may have no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.

13. CONFLICTS OF INTEREST. Consultant covenants that neither Consultant nor any officer or principal of Consultant's firm has any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of services herein. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by Consultant as an officer, employee, agent, or subcontractor without the express written consent of the City Administrator. If required by the City Administrator or the City’s local conflict of interest code, Consultant's principles, officers, employees or agents shall file disclosure statements pursuant to the Political Reform Act, Government Code Section 87200.

City understands and acknowledges that Consultant is, as of the effective date of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section, unless otherwise required by law.

14. DEFAULT. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement by written notice to the Consultant as set forth above. Default shall mean any failure to comply with any covenant, condition or term of thisAgreement.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

15. INDEMNIFICATION. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend , and hold harmless the CITY, its officers, employees, agents and volunteers (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the CONSULTANT’s performance of its obligations under this agreement or out of the operations conducted by CONSULTANT, including the CITY’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the CITY. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT’s performance of this agreement, CONSULTANT shall provide a defense to the City Indemnitees, or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonably legal counsels’ fees, incurred in defense of such claims. To the extent that there is any conflicting language, conditions or clauses in the attached scope of services or other exhibits to this agreement, including conflicting hold harmless indemnification clauses or language, or clauses purporting to place monetary or other restrictions on liability, this Section shall take supersede and take precedence over said clauses or language.

If pursuant to this agreement, CONSULTANT is providing design professional services, the above paragraph and any provisions, clauses, covenants, and agreements contained in, collateral to, or affecting this agreement, that purports to indemnify, including the duty and the cost to defend, the indemnitee by a design professional against liability for claims against the indemnitee, shall be unenforceable, except to the extent that the claims against the indemnitee arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional. In no event shall the cost to defend charged to the design professional exceed the design professional’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event that one or more defendants is unable to pay their share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with other parties regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in this section. This section shall not be waived or modified by contractual agreement, act, or omission of the parties. Contractual provisions, clauses, covenants, or agreements not expressly prohibited herein are reserved to the agreement of the parties.

For purposes of this section, “design professional” includes all of the following:

A. An individual licensed as an architect pursuant to Chapter 3 (commencing with Section 5500) of Division 3 of the Business and Professions Code, and a business entity offering architectural services in accordance with that chapter.

B. An individual licensed as a landscape architect pursuant to Chapter 3.5 (commencing with Section 5615) of Division 3 of the Business and Professions Code, and a business entity offering landscape architectural services in accordance with that chapter.

C. An individual registered as a professional engineer pursuant to Chapter 7 (commencing with Section 6700) of Division 3 of the Business and Professions Code, and a business entity offering professional engineering services in accordance with that chapter.

D. An individual licensed as a professional land surveyor pursuant to Chapter 15 (commencing with Section 8700) of Division 3 of the Business and Professions Code, and a business entity offering professional land surveying services in accordance with that chapter.

The provisions of this section pertaining to the duty and cost to defend shall not apply to either of the following:

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

A. Any contract for design professional services, or amendments thereto, where a project-specific general liability policy insures all project participants for general liability exposures on a primary basis and also covers all design professionals for their legal liability arising out of their professional services on a primary basis.

B. A design professional who is a party to a written design-build joint venture agreement.

16. INSURANCE. The Consultant agrees to maintain in force at all times the following insurance with a current A.M. Best's rating of no less than A:VII:

A. Worker's Compensation insurance covering employees of the Consultant in such amounts as required by law.

B. Commercial General Liability insurance in the amount of Two Million Dollars ($2,000,000), naming the City as an additional insured.

C. Professional liability insurance in an amount of Two Million Dollars ($2,000,000).

D. Errors and Omissions liability insurance in the amount of Two Million Dollars ($2,000,000) per occurrence.

E. Automobile liability insurance in the amount of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage.

F. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Consultant shall reduce or eliminate such deductible or self-insured retentions as respects the City, its officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.

G. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees and volunteers to be covered as insureds as respects:
liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.

2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the Consultant, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.

3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.

4. The Consultant's insurance shall apply separately to each insured against whom claim is made January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

or suit is brought, except with respect to the limits of the insurer's liability.

5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after (30) day's prior written notice by Certified Mail, Return Receipt Requested, has been given to the City.

H. Consultant shall furnish the City Clerk annually with original endorsements affecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on his behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications in the form of a Certificate of Insurance.

17. NON-DISCRIMINATION CLAUSE. Consultant shall not discriminate, in any way, against any person on the basis of race, religious creed, color, national origin, ancestry, sex, sexual orientation, age, physical handicap, medical condition, marital status, or any other classification protected by law in connection with or related to the performance of this Agreement and shall comply with the provisions of the State Fair Employment Practices Act as set forth in Part 4.5 of the Division 2 of the California Labor Code; the Federal Civil Rights Act of 1964, as set forth in Public Law 88- 352, and all amendmentsthereto; Executive Order No. 11246; and all administrative rules and regulations issued pursuant to such acts andorder.

18. FEDERAL IMMIGRATION AND NATIONALITY ACT. To the extent required by all applicable laws, Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act. Should Consultant so employ unauthorized persons for the performance of work and/or services covered by this contract, and should the Federal Government impose sanctions against the City for such use of unauthorized persons, Consultant hereby agrees to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys' fees, incurred by the City in connection therewith.

19. ENTIRE AGREEMENT. This Agreement is the complete, final, entire, and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding.

20. NO PRESUMPTION RE: DRAFTER. The parties acknowledge and agree that the terms and provisions of this Agreement have been negotiated and discussed between the parties and their attorneys, and this Agreement reflects their mutual agreement regarding the same. Because of the nature of such negotiations and discussions, the parties agree that it would be inappropriate to deem any party to be the drafter of this Agreement, and therefore no presumption for or against validity or as to any interpretation hereof, based upon the identity of the drafter shall be applicable in interpreting or enforcing this Agreement.

21. ASSISTANCE OF COUNSEL. Each party to this Agreement warrants to each other party, as follows:

A. That each party either had the assistance of counsel or had counsel available to it, in the negotiation for, and execution of, this Agreement, and all related documents; and January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

B. That each party has lawfully authorized the execution of this Agreement.

22. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. This Agreement is entered into and is to be performed in Tulare County, California. To the fullest extent permitted by law the parties waive the applicable venue removal provisions set forth in California Code of Civil Procedure Sec. 394.

23. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void.

24. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that they have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that he/she/they has/have the authority to bind Consultant to the performance of its obligations hereunder.

25. NOTICES. All notices required or permitted to be given pursuant to this Agreement shall be in writing and shall be personally delivered, or sent by email, facsimile and certified mail, postage prepaid and return receipt requested, on the party to be notified, addressed as follows:

To City:

Zachary Broudreaux
350 W. Firebaugh, PO Box 237
Exeter, CA 93221
[email protected]
To Consultant:

Attention: Javier Andrade
220 N. Locust St.

Visalia, CA 93291
[email protected]
The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service.

26. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of thisAgreement.

27. MEDIATION. In the event of a dispute between the parties, and prior to the commencement of any litigation, the parties agree to engage in good faith efforts to mediate the dispute, and to mutually agree on a mediator for that purpose.

28. ATTORNEYS’ FEES. If any litigation is commenced between the parties to this Agreement concerning the Agreement or the rights and duties of either in relation to the Agreement, the party prevailing in that litigation shall be entitled, in addition to any other relief that may be granted in the litigation, to a reasonable sum as and for its attorneys’ fees in the litigation, which shall be determined by the court in January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

that litigation or in a separate action brought for that purpose.

29. To the extent any sections, clauses, or language of this Agreement conflict with language in the Scope of Services of any attachment, the language in this Agreement shall take precedence over the attachment.

Any contrary statement in the attachments/exhibits shall have no force or effect.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

City of Exeter A&M Consulting Engineers
__________________________ ________________________________ Jason Ridenour, City Administrator Javier Andrade, Principal Civil Engineer

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Exhibit A
Scope of Services
The Engineer, when requested and authorized to do so by the City, should be able to provide the following scope of services on general and/or project assignments during the term of this Agreement.

The City Engineer works under the day-to-day supervision of the City Administrator and Public Works Director.

Engineering, Design Services & Technical support:

A. Provide engineering consultation with respect to City projects, including but not limited to, water, wastewater collection and disposal, and recycled water systems, drainage, storm water management, rate and fee structures, permits, public infrastructure and roadway improvements, and public facility/infrastructure financing programs. Adhere to City Codes, Ordinances & specifications, functioning as the City Engineer for the City.

B. Provide engineering and feasibility studies with respect to City needs for compliance with Sewer and Collection system general permits, water treatment, supply, distribution, sewer storage and disposal; assessment districts activities, and utility rates.

C. Provide engineering and prepare plans, specifications and bid documents for City projects.

D. May be required to provide periodic job site visits during the construction/repair/replacement of public infrastructure and facilities as appropriate to become generally familiar with the progress and quality of work and to determine that in general the work is being completed in conformance with the approved plans, specifications and applicable City Standards.

E. Provide assessment and benefit City engineering services on public financing projects.

F. Provide engineering estimates for capital improvements and special consulting services to the City.

G. Prepare for and attend City Council meetings to discuss specific items requiring engineering expertise as requested.

H. Provide construction staking and construction observation services on City’s projects.

I. Provide additional engineering services as requested by the City.

J. Update City plans and specification drawings utilizing CAD.

K. Keep City Code and specifications up to date as needed to keep City up to date with regulations, in conjunction with the assistance of the City Attorney.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Technical Services
A. Provide project management services if needed.

B. Provide review and recommendations on applications for extension of facilities.

C. Review submitted plans and specifications for conformance with the City’s Code, ordinances, design and construction standards, adopted utility (and other) master plans and generally accepted engineering principles.

D. Prepare for and attend City Council meetings to discuss specific items requiring engineering expertise.

E. Prepare and periodically review the City’s design and construction standards for water, sewer, recycled water and drainage facilities.

F. Provide additional technical support services as requested by the City.

G. Provide surveying and staking as needed.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Exhibit B
[RATE AND FEE SCHEDULE – TO BE NEGOTIATED]
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Agenda Item Staff Report
Meeting Date:

January 27, 2026
Wording for Agenda:

Consider Authorizing the Transition of Park and Landscape and Lighting Maintenance Assessment District (LLMAD)
Maintenance Services to In-House Operations.

Submitting Department:

Public Works
Contact Name:

Zachary Boudreaux, Director of Public Works
Staff recommends that the City Council take the following actions:

1. Authorize staff to transition Park and Landscape and Lighting Maintenance Assessment District (LLMAD) landscape maintenance services in-house to be performed by City Staff.

2. Approve termination of the existing parks maintenance contract with BrightView Landscape Services in accordance with the contract.

3. Authorize termination of the expired maintenance contract with ABLE Industries for the Belmont Path and Visalia Road medians.

4. Authorize the allocation and recruitment to fill three (3) Maintenance I positions within the Public Works Department.

5. Approve a one-time purchase of necessary landscape maintenance equipment and materials from Cal Turf (Tulare, CA) utilizing the Sourcewell cooperative purchasing program in accordance with State of California purchasing guidelines.

6. Appropriate the necessary funding as presented by the City Administrator.

The City currently utilizes contracted landscape maintenance services for parks and Landscape and Lighting Maintenance Assessment District (LLMAD) areas. Based on Council direction, Staff developed a plan to transition these services to a traditional in-house model within the Public For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.5.

Department Recommendation:

Summary:

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Works Department to improve service consistency, responsiveness, operational control, and long-term cost management.

This action would include terminating existing contractor agreements, authorizing the recruitment of three Maintenance I positions, and approving the purchase of equipment necessary to perform landscape maintenance services using cooperative purchasing.

The City is responsible for the maintenance of numerous landscaped areas throughout the community, including parks and Landscape and Lighting Maintenance Assessment District (LLMAD), and facilities such as street medians and pedestrian pathways. These areas require ongoing maintenance, including mowing, irrigation inspections and minor repairs, trimming, weed abatement, and general landscape upkeep.

Currently, landscape maintenance services are divided among the following contractors:
• BrightView Landscape Services, which provides contracted maintenance for parks; and • ABLE Industries, which provides maintenance for the Belmont Path and Visalia Road medians; and
• Perfect Care Landscape, who maintains the LLMAD areas.

While contracted have historically met maintenance needs, throughout the years, staff has identified several operational challenges that are increasingly affecting service delivery, including:
• Limited flexibility and responsiveness to urgent issues such as irrigation failures, public complaints, event preparation;
• Inconsistent maintenance quality across parks and LLMD areas; • Reduced ability for the City to prioritize work based on immediate community needs; • Increasing contract costs and limited control over future cost increases; and • Increased administrative workload associated with contract oversight and performance management.

Transitioning landscape maintenance services in-house would allow the City to directly manage scheduling, work prioritization, and quality standards, while providing greater operational flexibility. This approach would also allow Public Works staff to coordinate landscape maintenance with other City operations, including street maintenance, irrigation repairs, tree work, cleanup activities, and special event preparation.

To successfully implement this transition, the Public Works Department must be adequately staffed and equipped to safely and effectively maintain the City’s landscaped assets.

Background:

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

The City’s current adopted budget allocates $146,518.00 for landscape maintenance services, consisting of $86,580.00 for parks maintenance and $59,938.00 for LLMAD maintenance.

At the October 28, 2025, City Council meeting, Council authorized execution of a new contract for parks maintenance with BrightView Landscape for a total of $148,740.00 for parks maintenance alone. This increased the combined annual cost for parks and LLMAD maintenance to $208,678.00. To address this increase, Council approved the use of $62,160.00 in unappropriated Measure P funds to cover the cost difference for the current fiscal year.

The estimated startup cost including vehicle upgrades, trailer purchase, and equipment purchases is estimated at $86,692.81. The estimated cost of operation to provide citywide landscape maintenance services in-house is $314,040.04, which includes staffing, vehicle and equipment replacement funding, and ongoing maintenance costs. • The difference in cost of operation between the original budgeted amount of $146,518.00 and the proposed in-house cost is $167,522.04 annually. • The difference between the current contracted cost of operation and the proposed inhouse cost of operation is $105,362.04.

Staff recommends a one-time appropriation of unappropriated Measure P funds for necessary vehicle upgrades, equipment purchases, and operational cost increase for the remainder of the fiscal year including:
• Landscape maintenance equipment: $78,292.81
• Enclosed cargo trailer: $6,000.00
• Vehicle Upgrades $2,400.00
• Operational Cost $28,566.00
The total one-time appropriation is $115,258.81
Staff recommend addressing the increase in operating costs in the FY 2026/27 budget.

Additionally, Council adopted a Measure R funding resolution on January 13, 2026, in the amount of $35,000 annually for three years, to be utilized to fund maintenance near bike and pedestrian trails and walkways. The Measure R funding is pending formal approval by the Tulare County Association of Governments.
• On June 28, 2022, the Council awarded and authorized the City Administrator to execute a contract with Valley Green Landscape and Maintenance for a one-year term with four (4) optional one-year extensions for LLMAD maintenance. • On December 12, 2023, staff presented bid results for RFB 23-008, with Perfect Care Landscape and Maintenance identified as the lowest responsible bidder for LLMAD maintenance.

Fiscal Impact:

Prior City Council Actions:

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

• On January 1, 2024, the City began the contract with Perfect Care Landscape and Maintenance in the amount of $102,924 for LLMAD maintenance. • On January 24, 2024, the City Council approved Amendment No. 1 to the agreement with Perfect Care Landscape and Maintenance establishing tiered levels of service in the amount of $58,164.
• On March 11, 2025, Council authorized a one-year extension with Perfect Care in the amount of $59,938.
• July 22, 2025 – Council authorized termination of the prior parks maintenance contract with Clean Cut Landscape.
• August 12, 2025 – Council authorized issuance of a Request for Bids (RFB) for parks maintenance services and termination of the existing contract. • October 28, 2025 – Council authorized award of the parks maintenance contract to BrightView Landscape Services.
• Equipment Quotes from Cal Turf of Tulare, CA
• Current Agreement with Brightview Landscape Services
• Expired contract with ABLE Industries for Belmonth Path and Visalia Road Median Landscape Maintenance
• Updated Proposed Personnel Allocation
I move to authorize the transition of park and Landscape and Lighting Maintenance District (LLMD) landscape maintenance services to in-house operations; approve termination of the existing parks maintenance contract with BrightView Landscape Services and the expired maintenance contract with ABLE Industries for the Belmont Path and Visalia Road medians; authorize allocation and recruitment to fill three (3) Maintenance I positions within the Public Works Department; approve the one-time purchase of necessary landscape maintenance equipment and materials from Cal Turf (Tulare, CA) utilizing the Sourcewell cooperative purchasing program in accordance with State of California purchasing guidelines; and appropriate $115,258.81 of unallocated Measure P Funds for startup and operation expenses through June 30, 2026.

Attachments:

Recommended motion to be made by the City Council:

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

1 CP: ANDREW

Q U O T A T I O N
DATE:

CUSTOMER #:

P.O.#:
1470
TERMS: Net 30
California Turf Equipment & Supply Inc. 12/29/2025
956 N J STREET
TULARE, CA 93274 USA
Phone #: (559)688-2505
Fax #: (559)688-0861
PHONE #:

ALT. #:
(559)592-3318 Ext: dan
LOCATION: 1
STATUS: To Be Invoiced
PAGE:

ORDER #: 398073
SALES TYPE: Quote
CELL #:

CITY OF EXETER
350 W FIREBAUGH
EXETER, CA 93221

CITY OF EXETER
350 W FIREBAUGH
EXETER, CA 93221
BILL TO 1470 SHIP TO

MFR PRODUCT NUMBER DESCRIPTION QTY PRICE NET TOTAL
STI FS94R Fs94R-Straight-Flex-Loop-24.1Cc-Autocut2 - 2 $449.99 $343.99 $687.98 41492000061Us
STI HL94 145 HEDGE TRIMMER 2 $699.99 $559.99 $1,119.98
STI MS201T 16 CA MS201T-16"-63PMC355- 1145 200 0224 1 $1,069.99 $735.99 $735.99 STI FC 111 EDGER 2 $679.99 $543.99 $1,087.98
QUOTED USING STHIL'S SOURCEWELL CONTRACT # 112624-STIHL This quote is valid for 30 days. Please contact your sales representative to confirm availability prior to acceptance. Prices are subject to change after the validity period.

ORDER TOTAL: $3,931.56
TAX: $299.63
SUBTOTAL: $3,631.93
Authorized By:

January 27, 2026 Regular Meeting of the Exeter City Council

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

1 CP: ANDREW

Q U O T A T I O N
DATE:

CUSTOMER #:

P.O.#:
1470
EXM60-Die Omnia
TERMS: Net 30
California Turf Equipment & Supply Inc. 12/29/2025
956 N J STREET
TULARE, CA 93274 USA
Phone #: (559)688-2505
Fax #: (559)688-0861
PHONE #:

ALT. #:
(559)592-3318 Ext: dan
LOCATION: 1
STATUS: To Be Invoiced
PAGE:

ORDER #: 398046
SALES TYPE: Quote
CELL #:

CITY OF EXETER
350 W FIREBAUGH
EXETER, CA 93221

CITY OF EXETER
350 W FIREBAUGH
EXETER, CA 93221
BILL TO 1470 SHIP TO

MFR PRODUCT NUMBER DESCRIPTION QTY PRICE NET TOTAL
EXM LZS80TDYM604W0 EXMARK DIESEL 25HP YAMAR ENG 60" 1 $28,099.00 $22,479.00 $22,479.00 EXM MK606 KIT,MULCH 606 1 $640.19 $466.00 $466.00

QUOTED UNDER OMNIA CONTRACT
**** OMNIA CONTRACT NUMBER 20469
This quote is valid for 30 days. Please contact your sales representative to confirm availability prior to acceptance. Prices are subject to change after the validity period.

ORDER TOTAL: $24,837.96
TAX: $1,892.96
SUBTOTAL: $22,945.00
Authorized By:

January 27, 2026 Regular Meeting of the Exeter City Council

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

1 CP: ANDREW

Q U O T A T I O N
DATE:

CUSTOMER #:

P.O.#:
1470
EXM 96 - OMNIA
TERMS: Net 30
California Turf Equipment & Supply Inc. 12/29/2025
956 N J STREET
TULARE, CA 93274 USA
Phone #: (559)688-2505
Fax #: (559)688-0861
PHONE #:

ALT. #:
(559)592-3318 Ext: dan
LOCATION: 1
STATUS: To Be Invoiced
PAGE:

ORDER #: 398024
SALES TYPE: Quote
CELL #:

CITY OF EXETER
350 W FIREBAUGH
EXETER, CA 93221

CITY OF EXETER
350 W FIREBAUGH
EXETER, CA 93221
BILL TO 1470 SHIP TO

MFR PRODUCT NUMBER DESCRIPTION QTY PRICE NET TOTAL
EXM LZS88CDYM96RW0 96''LAZER DIESEL 37HP YANMAR 3TNV88C 1 $57,199.00 $45,749.00 $45,749.00

QUOTED UNDER OMNIA CONTRACT
**** EXMARK OMNIA CONTRACT NUMBER 20469
This quote is valid for 30 days. Please contact your sales representative to confirm availability prior to acceptance. Prices are subject to change after the validity period.

ORDER TOTAL: $49,523.29
TAX: $3,774.29
SUBTOTAL: $45,749.00
Authorized By:

January 27, 2026 Regular Meeting of the Exeter City Council

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

CONTRACT FOR LANDSCAPE MAINTENANCE SERVICES FOR
THE CITY OF EXETER’S PARKS AND PUBLIC BUILDINGS
(City of Exeter Bid No. 25-004)
the 2025

R E C I T A L S
WHEREAS, Incorporation 5213 E.

Pine Ave. Fresno, CA 93727 95-2651541; and

WHEREAS,

WHEREAS,

WHEREAS,

NOW, THEREFORE,
-
January 27, 2026 Regular Meeting of the Exeter City Council

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

for

this
Attachment No. Description of attachment
- –
– - 5-
Task Completion Date
January 27, 2026 Regular Meeting of the Exeter City Council

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

this
Total Compensation: $148,740.00 Annually
Billed monthly at completion of month
maintain
this
January 27, 2026 Regular Meeting of the Exeter City Council

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

intended to
January 27, 2026 Regular Meeting of the Exeter City Council

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Non
With regard to a
-
the

IN WITNESS HEREOF,
January 27, 2026 Regular Meeting of the Exeter City Council

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

CONTRACTOR

CITY OF EXETER
City Administrator
City Attorney
Director of Public Works
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

January 27, 2026 Regular Meeting of the Exeter City Council

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

CITY OF EXETER
VISALIA RD LANDSCAPE MEDIANS – LANDSCAPE MAINTENANCE SERVICES AGREEMENT WHEREAS, the City of Exeter, is desirous to contract for landscape maintenance service of the City’s Visalia Road Landscape Medians; and
WHEREAS, the City of Exeter is not capable of performing the duties with current staffing levels; and WHEREAS, the City of Exeter and Able Industries have entered into an agreement for such services under the following terms and conditions:

1. The parties herein agree that ABLE Industries, Inc. will be responsible for the monthly maintenance of the City’s Visalia Road Landscape Medians.

2. It is further agreed among the parties herein that ABLE Industries, Inc. is and shall be an Independent Contractor of the City of Exeter and is not subject to employee provisions of employment.

3. It is further agreed that this agreement shall be effective on October 11, 2023 and shall be fully operative and binding on all parties until October 10, 2025.

4. Parties agree to the requirements set forth in “Exhibit I” of this agreement in regards to the responsibilities of both parties.

5. The City of Exeter shall pay ABLE Industries, Inc. a monthly fee to perform said services as set forth in “Exhibit I” of this agreement.

6. Additional Services: If the City of Exeter requests ABLE Industries, Inc. to perform any services or to provide materials other than those specified in this agreement, the City shall pay for such additional services or materials on a time and materials basis.

7. Payment for services: The City of Exeter shall pay ABLE Industries, Inc. within 30 days of receipt of invoice for the previous month’s services. It is understood that invoices received after the 1st of the month may be delayed for payment.

8. Access: The City of Exeter agrees to allow the agents and representatives of ABLE Industries, Inc. to have access to the specified landscape maintenance areas at any time during regular working hours, for the sole purpose of performing the aforementioned services.

9. Entire Agreement: This Agreement, and “Exhibit I” ABLE Industries, Inc. Service Proposal and Fees, represent the entire Agreement between the City of Exeter and ABLE Industries, Inc., and supersedes any prior written or oral representations.

10. The parties are bound by this Agreement and any documents incorporated herein so far as they relate in any way, directly or indirectly, to the services, equipment and materials furnished by ABLE Industries, Inc. for the City of Exeter. To the extent the language in this Agreement and in any Exhibit or documents incorporated herein conflict, the language in this Agreement shall prevail.

11. The term of this Agreement shall commence as of the date of October 11, 2023 and shall continue in full and effect for two (2) years. Either the City of Exeter or ABLE Industries, Inc. can terminate this agreement, in whole or in part, at any time. The terminating party shall give a thirty (30) day prior written notice to the other party.

12. Indemnity: ABLE Industries, Inc. shall indemnify and hold harmless City, its officers, employees, agents and volunteers from and against all liability, loss, damage, expense, and cost (including, without limitation, reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with ABLE Industries, Inc. ’s negligence, recklessness, or willful misconduct in the performance of work hereunder, or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage caused by the active negligence or willful misconduct of the City. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. It is the intent of the parties that ABLE Industries, Inc. will indemnify, defend, and hold harmless City and its officers, agents, employees, and assigns, from any and all claims, demands, costs, suits or actions as set forth above regardless of the existence of passive concurrent negligence, on the part of the City or anyone acting under its direction or control or on its behalf. It is January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

further the intent of the parties that this indemnification required is not intended to relieve City from liability for the active negligence of City, its officers, agency and employees.

This indemnity and hold harmless provision, insofar as it may be adjudged to be against public policy, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of this indemnity and hold harmless provision may be within public policy and enforceable.

In an emergency affecting the safety of life or limb, work site, or any property, ABLE Industries, Inc. is hereby permitted and directed to act at their discretion to prevent such threatened loss of injury, and in the event any instructions are given by the City of Exeter in any emergency, the ABLE Industries, Inc. shall unconditionally comply therewith.

With respect to the performance of work under this agreement, ABLE Industries, Inc. shall maintain and shall require all of its subcontractors to maintain insurance as described below.

13. Insurance
General Liability:

ABLE Industries, Inc. shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability and coverage for explosion, collapse and underground property damage hazards. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. A combination of a general liability policy and excess liability policies may be utilized to achieve these limits. ABLE Industries, Inc. ’s general liability policies shall be primary and shall not seek contribution from the City’s coverage, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. An endorsement providing completed operations to the additional insured, ISO form CG 20 37, is also required.

Auto Liability:

ABLE Industries, Inc. shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01, or the exact equivalent, with a limit of no less than two million dollars ($2,000,000) per accident.

Workers’ Compensation:

ABLE Industries, Inc. shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000). ABLE Industries, Inc. shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

ABLE Industries, Inc. shall furnish properly executed certificates of insurance to City prior to commencement of work under this agreement, such certificates shall:
a. Clearly evidence all coverage required above, including specific evidence of a separate endorsement naming the City as an insured;
b. Indicate whether coverage provided is on a claims made or occurrence basis; and c. Provide that such insurance shall not be materially changed, terminated, or allowed to expire except on 30-days prior written notice to the City, Attention:

City Administration Office
100 N. C Street
EXETER, CA 93221.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Such insurance shall be maintained from the time work first commences until completion of the work under this Agreement if an occurrence policy form is used. If a claim made policy is used, coverage shall be maintained during the contract term and for a period extending 5 years beyond the contract date. ABLE Industries, Inc. shall replace such certificates for policies expiring prior to completion of work under this agreement and shall continue to furnish certificates 4 years beyond the contract term, when ABLE Industries, Inc. has a claim made form(s). If ABLE Industries, Inc., for any reason, fails to maintain insurance coverage which is required pursuant to this agreement, the same shall be deemed a material breach of contract. City, at its sole option, may terminate this agreement and/or obtain damages from the ABLE Industries, Inc. resulting from said breach. Alternatively, City may purchase such required insurance coverage, and without further notice to ABLE Industries, Inc. , City may deduct from sums due to ABLE Industries, Inc. any premium costs advanced by City for such insurance.

ABLE Industries, Inc. shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all the requirements stated herein.

This insuring provision, insofar as it may be adjudged to be against public policy or in violation of Insurance Code Section 11580.04, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of the insuring provisions, contained therein, may be within public policy and enforceable.

Note : the selected firm(s) shall maintain the insurance for the life of the contract. Endorsements are to be received and approved by the City before work commences. Should Consultant cease to have insurance as required during any time, all work by Consultant pursuant to this agreement shall cease until insurance acceptable to the City is provided.

14. Attorney Fee and Costs: If any litigation is commenced between the parties to this Agreement concerning the Agreement or the rights and duties of either in relation to the Agreement, the party prevailing in the Litigation shall be entitled, in addition to any other relief that may be granted in the litigation, to its cost for the litigation including expert witness fees and a reasonable sum as and for its attorney’s fees in the litigation, which shall be determined by the court in that litigation or in a separate action brought for that purpose.

15. Venue and Jurisdiction: The parties agree that this Agreement is entered into and to be performed in Tulare County, California. If any legal proceeding or other legal action relating to this Agreement is brought or otherwise initiated, the venue shall be the Tulare County Superior Court, located in Visalia, California which shall be deemed a convenient forum, and to the fullest extent permitted by law waive the removal provisions of California Code of Section 394. The parties to this Agreement expressly and irrevocable consent and submit to the jurisdiction of the courts of the State of California.

16. Successors and Assigns. This Agreement may not be assigned nor delegated by either party without the written consent of the other party.

17. Ambiguities: Each party and its legal counsel have participated fully, or had the opportunity to participate fully, in the review and revisions of this Agreement. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in interpreting this Agreement. The language in this Agreement shall be interpreted as to its fair meaning and not strictly for or against any party

18. Partial Invalidity: If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force and effect without being impaired or invalidated in any way.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

This is entered into effect this 11th day of October, 2023 by the parties herein below mentioned. ______________________________Title___________________________Date____________ City of Exeter
______________________________Title___________________________Date_____________ ABLE Industries, Inc.
“EXHIBIT I”
ABLE Industries, Inc. Proposal and Fees
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

CITY OF EXETER
BELMONT BIKE PATH – LANDSCAPE MAINTENANCE SERVICES AGREEMENT WHEREAS, the City of Exeter, is desirous to contract for landscape maintenance service of the City’s Belmont Bike Path; and
WHEREAS, the City of Exeter is not capable of performing the duties with current staffing levels; and WHEREAS, the City of Exeter and Able Industries have entered into an agreement for such services under the following terms and conditions:

1. The parties herein agree that ABLE Industries, Inc. will be responsible for the monthly maintenance of the City’s Belmont Bike Path.

2. It is further agreed among the parties herein that ABLE Industries, Inc. is and shall be an Independent Contractor of the City of Exeter and is not subject to employee provisions of employment.

3. It is further agreed that this agreement shall be effective on October 11, 2023 and shall be fully operative and binding on all parties until October 10, 2025.

4. Parties agree to the requirements set forth in “Exhibit I” of this agreement in regards to the responsibilities of both parties.

5. The City of Exeter shall pay ABLE Industries, Inc. a monthly fee to perform said services as set forth in “Exhibit I” of this agreement.

6. Additional Services: If the City of Exeter requests ABLE Industries, Inc. to perform any services or to provide materials other than those specified in this agreement, the City shall pay for such additional services or materials on a time and materials basis.

7. Payment for services: The City of Exeter shall pay ABLE Industries, Inc. within 30 days of receipt of invoice for the previous month’s services. It is understood that invoices received after the 1st of the month may be delayed for payment.

8. Access: The City of Exeter agrees to allow the agents and representatives of ABLE Industries, Inc. to have access to the specified landscape maintenance areas at any time during regular working hours, for the sole purpose of performing the aforementioned services.

9. Entire Agreement: This Agreement, and “Exhibit I” ABLE Industries, Inc. Service Proposal and Fees, represent the entire Agreement between the City of Exeter and ABLE Industries, Inc., and supersedes any prior written or oral representations.

10. The parties are bound by this Agreement and any documents incorporated herein so far as they relate in any way, directly or indirectly, to the services, equipment and materials furnished by ABLE Industries, Inc. for the City of Exeter. To the extent the language in this Agreement and in any Exhibit or documents incorporated herein conflict, the language in this Agreement shall prevail.

11. The term of this Agreement shall commence as of the date of October 11, 2023 and shall continue in full and effect for two (2) years. Either the City of Exeter or ABLE Industries, Inc. can terminate this agreement, in whole or in part, at any time. The terminating party shall give a thirty (30) day prior written notice to the other party.

12. Indemnity: ABLE Industries, Inc. shall indemnify and hold harmless City, its officers, employees, agents and volunteers from and against all liability, loss, damage, expense, and cost (including, without limitation, reasonable legal counsel fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with ABLE Industries, Inc. ’s negligence, recklessness, or willful misconduct in the performance of work hereunder, or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage caused by the active negligence or willful misconduct of the City. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of California and will survive termination of this Agreement. It is the intent of the parties that ABLE Industries, Inc. will indemnify, defend, and hold harmless City and its officers, agents, employees, and assigns, from any and all claims, demands, costs, suits or actions as set forth above regardless of the existence of passive concurrent negligence, on the part of the City or anyone acting under its direction or control or on its behalf. It is January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

further the intent of the parties that this indemnification required is not intended to relieve City from liability for the active negligence of City, its officers, agency and employees.

This indemnity and hold harmless provision, insofar as it may be adjudged to be against public policy, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of this indemnity and hold harmless provision may be within public policy and enforceable.

In an emergency affecting the safety of life or limb, work site, or any property, ABLE Industries, Inc. is hereby permitted and directed to act at their discretion to prevent such threatened loss of injury, and in the event any instructions are given by the City of Exeter in any emergency, the ABLE Industries, Inc. shall unconditionally comply therewith.

With respect to the performance of work under this agreement, ABLE Industries, Inc. shall maintain and shall require all of its subcontractors to maintain insurance as described below.

13. Insurance
General Liability:

ABLE Industries, Inc. shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability and coverage for explosion, collapse and underground property damage hazards. If a general aggregate limit applies, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit. A combination of a general liability policy and excess liability policies may be utilized to achieve these limits. ABLE Industries, Inc. ’s general liability policies shall be primary and shall not seek contribution from the City’s coverage, and be endorsed using Insurance Services Office form CG 20 10 to provide that City and its officers, officials, employees, and agents shall be additional insureds under such policies. An endorsement providing completed operations to the additional insured, ISO form CG 20 37, is also required.

Auto Liability:

ABLE Industries, Inc. shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01, or the exact equivalent, with a limit of no less than two million dollars ($2,000,000) per accident.

Workers’ Compensation:

ABLE Industries, Inc. shall maintain Workers’ Compensation Insurance (Statutory Limits) and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000). ABLE Industries, Inc. shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

ABLE Industries, Inc. shall furnish properly executed certificates of insurance to City prior to commencement of work under this agreement, such certificates shall:
a. Clearly evidence all coverage required above, including specific evidence of a separate endorsement naming the City as an insured;
b. Indicate whether coverage provided is on a claims made or occurrence basis; and c. Provide that such insurance shall not be materially changed, terminated, or allowed to expire except on 30-days prior written notice to the City, Attention:

City Administration Office
100 N. C Street
EXETER, CA 93221.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

Such insurance shall be maintained from the time work first commences until completion of the work under this Agreement if an occurrence policy form is used. If a claim made policy is used, coverage shall be maintained during the contract term and for a period extending 5 years beyond the contract date. ABLE Industries, Inc. shall replace such certificates for policies expiring prior to completion of work under this agreement and shall continue to furnish certificates 4 years beyond the contract term, when ABLE Industries, Inc. has a claim made form(s). If ABLE Industries, Inc., for any reason, fails to maintain insurance coverage which is required pursuant to this agreement, the same shall be deemed a material breach of contract. City, at its sole option, may terminate this agreement and/or obtain damages from the ABLE Industries, Inc. resulting from said breach. Alternatively, City may purchase such required insurance coverage, and without further notice to ABLE Industries, Inc. , City may deduct from sums due to ABLE Industries, Inc. any premium costs advanced by City for such insurance.

ABLE Industries, Inc. shall include all subcontractors as insureds under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to all the requirements stated herein.

This insuring provision, insofar as it may be adjudged to be against public policy or in violation of Insurance Code Section 11580.04, shall be void and unenforceable only to the minimum extent necessary so that the remaining terms of the insuring provisions, contained therein, may be within public policy and enforceable.

Note : the selected firm(s) shall maintain the insurance for the life of the contract. Endorsements are to be received and approved by the City before work commences. Should Consultant cease to have insurance as required during any time, all work by Consultant pursuant to this agreement shall cease until insurance acceptable to the City is provided.

14. Attorney Fee and Costs: If any litigation is commenced between the parties to this Agreement concerning the Agreement or the rights and duties of either in relation to the Agreement, the party prevailing in the Litigation shall be entitled, in addition to any other relief that may be granted in the litigation, to its cost for the litigation including expert witness fees and a reasonable sum as and for its attorney’s fees in the litigation, which shall be determined by the court in that litigation or in a separate action brought for that purpose.

15. Venue and Jurisdiction: The parties agree that this Agreement is entered into and to be performed in Tulare County, California. If any legal proceeding or other legal action relating to this Agreement is brought or otherwise initiated, the venue shall be the Tulare County Superior Court, located in Visalia, California which shall be deemed a convenient forum, and to the fullest extent permitted by law waive the removal provisions of California Code of Section 394. The parties to this Agreement expressly and irrevocable consent and submit to the jurisdiction of the courts of the State of California.

16. Successors and Assigns. This Agreement may not be assigned nor delegated by either party without the written consent of the other party.

17. Ambiguities: Each party and its legal counsel have participated fully, or had the opportunity to participate fully, in the review and revisions of this Agreement. Any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in interpreting this Agreement. The language in this Agreement shall be interpreted as to its fair meaning and not strictly for or against any party

18. Partial Invalidity: If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remaining provisions will nevertheless continue in full force and effect without being impaired or invalidated in any way.

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

This is entered into effect this 11th day of October, 2023 by the parties herein below mentioned. ______________________________Title___________________________Date____________ City of Exeter
______________________________Title___________________________Date_____________ ABLE Industries, Inc.
“EXHIBIT I”
ABLE Industries, Inc. Proposal and Fees
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet

FTE Dept CLASSIFICATION Admin Fin
General
Government Police Streets Rec. Parks
General
Fund Ins Meas P Water Sewer Refuse
Non GF
Fund Total
1 Admin City Administrator 0.30 0.08 0.38 0.09 0.25 0.28 0.62 1.00 1 Admin Personnel Officer/City Clerk 0.15 0.20 0.35 0.25 0.25 0.15 0.65 1.00 1 Admin City Clerk/ HR Manager 0.15 0.20 0.35 0.25 0.25 0.15 0.65 1.00 - -
1 PW Maintenance Technician 0.15 0.15 0.43 0.42 0.85 1.00 1 PW Senior Administrative Assistant 0.15 0.15 0.45 0.40 0.85 1.00 1 PW Operations Manager 0.10 0.20 0.30 0.40 0.25 0.05 0.70 1.00 1 PW Mechanic II 0.20 0.20 0.40 0.30 0.30 0.60 1.00
1 PW Crew Leader 0.05 0.20 0.25 0.37 0.38 0.75 1.00
1 PW Skilled Maintenance Worker 0.35 0.35 0.40 0.20 0.05 0.65 1.00 1 PW PW Director 0.30 0.30 0.35 0.25 0.10 0.70 1.00
1 PW Maintenance I 0.10 0.10 0.75 0.15 0.90 1.00
1 PW Skilled Maintenance Worker 0.10 0.10 0.75 0.15 0.90 1.00 1 PW Maintenance Technician 0.50 0.50 0.45 0.05 0.50 1.00 3 PW Maintenance I - 3.00 3.00 3.00
- -
1 Finance Office Assistant 0.10 0.10 0.40 0.35 0.15 0.90 1.00 1 Finance Finance Manager 0.15 0.10 0.25 0.05 0.30 0.35 0.05 0.75 1.00 1 Finance Finance Director 0.25 0.10 0.35 0.08 0.27 0.30 0.65 1.00 1 Finance Accounting Assistant 0.30 0.30 0.32 0.32 0.06 0.70 1.00 1 Finance Accounting Assistant 0.30 0.30 0.32 0.32 0.06 0.70 1.00 1 Rec Recreation Coordinator 0.95 0.95 0.05 0.05 1.00
1 Rec Recreation Leader 1.00 1.00 1.00
-
1 Code Enf Community Services Officer - 1.00 1.00 1.00
20 PD Police Poisitons 19.00 19.00 1.00 1.00 20.00
- - -
44 TOTAL: 0.60 0.40 1.10 19.30 2.38 0.95 0.20 24.93 0.77 6.00 7.01 4.77 0.52 19.07 44.00 Funding Allocation % 1.4% 0.9% 2.5% 43.9% 5.4% 2.2% 0.5% 56.7% 1.8% 13.6% 15.9% 10.8% 1.2% 43.3% 100.0% Chief 1
Lieutenant 2 Note on Police Officer Allocation
Sergeant 4 *1 FTE offset w/Measure P Fund)
Detective 3
Police Officer/ Police Officer Trainee 7
School Resource Officer 1
Records Clerk 1
Sr. Clerk Dispatcher 1
20 CITY OF EXETER
FY2025/2026 PERSONNEL ALLOCATION

GENERAL FUND NON-GENERAL FUNDS
Police Personnel
January 27, 2026 Rewgular Meeting of the Exeter City Council Agenda Packet