EXETER CITY COUNCIL
REGULAR MEETING AGENDA
February 10, 2026, 6:00 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, February 10, 2026, at 6:00 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.
Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:00 p.m.
A. CALL TO ORDER CLOSED SESSION
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed three (3) minutes. Please begin your comments by stating your name and providing your City of residence.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)
1. GC 54956.9(d)(2) Conference with Legal Counsel
Re: Anticipated Litigation – Significant Exposure to Litigation: Two (2) Cases (facts not known to potential plaintiffs)
2. 54956.9(d)(1) Conference with Legal Counsel
Re: Existing Litigation – One (1) Case:
City of Exeter v. Sandra Kay Bumgarner, et al., Tulare County Superior Court No.
VCU323368
3. 54956.9(d)(4) Conference with Legal Counsel
Re: Potential Initiation of Litigation: One (1) Case
7:00 p.m.
D. CALL TO ORDER REGULAR SESSION
February 10, 2026 Regular Meeting of the Exeter City Council
E. INVOCATION
F. PLEDGE OF ALLEGIANCE
G. PUBLIC COMMENTS
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.
In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.
H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of January 27, 2026, Regular Meeting Minutes (pp. 5 – 9)
2. Approval of the Payment of Bills for January 23, 2026 (pp. 10 – 16)
3. Approval of Payroll for the Period of January 11, 2026, to January 25, 2026 (pp. 17 – 24)
4. Adoption of Resolution No. 2026-04, A Resolution of the City Council of the City of Exeter Approving an Updated Salary Schedule to Include the Code Enforcement Officer Classification (pp. 25 – 38)
5. Approval of a Two-Year School Resource Officer Agreement Between the City of Exeter and the Exeter Unified School District for Fiscal Years 2026–2028 (pp. 39 - 62)
6. Authorizing a Project Cost Increase for Replacement of the Clarifier Gearbox at the Wastewater Treatment Plant (pp. 63 – 65)
7. Authorize the Purchase of Eight Fire Hydrants from Pace Supply and Appropriating the Necessary Funds (pp. 66 – 68)
8. Authorize an Agreement for the Installation of Replacement Fire Hydrants with Charles Testerman General Engineering (pp. 69 – 80)
February 10, 2026 Regular Meeting of the Exeter City Council
I. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Consider Approval of Dedication Plaque Text and Design for the Mike Germaine Bark Park (pp. 81 – 87)
Presented by Jason Ridenour, City Administrator
2. Authorize the Replacement of the Fire Department Roof and Authorize the City Administrator to Execute an Agreement with M&M Roofing of Tulare, CA and any Documents Thereto, and Appropriate the Necessary Funds (pp. 88 – 94) Presented by Zachary Boudreaux, Public Works Director
3. Consider Approval of Agreement for Professional Services with A&M Consulting Engineers for Contract City Engineer Services for the City of Exeter, Appointing the City Engineer, and Authorizing Execution of the Agreement (pp. 95 – 153) Presented by Zachary Boudreaux, Public Works Director
J. CITY COUNCIL ITEMS OF INTEREST
K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
L. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare ) ss.
City of Exeter )
I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator’s Office; and that I posted this Agenda on the bulletin board outside of City Hall 137 N. F St. Exeter CA 93221 on February 6, 2026, and online on the City of Exeter website. _______________________________________________
Francesca Quintana, City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)592-9244. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure February 10, 2026 Regular Meeting of the Exeter City Council
accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II).
Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 314 W. Firebaugh, Exeter CA 93221 during normal business hours.
February 10, 2026 Regular Meeting of the Exeter City Council
EXETER CITY COUNCIL
REGULAR MEETING AGENDA
ACTION MINUTES
January 27, 2026, 6:00 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, January 27, 2026, at 6:00 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.
Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:00 p.m.
A. CALL TO ORDER CLOSED SESSION
Mayor Pro Tem called the closed session to order at 6:01 p.m.
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
No public comments were presented.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)
1. GC 54956.9(d)(2) Conference with Legal Counsel
Re: Anticipated Litigation – Significant Exposure to Litigation: One (1) Case (facts not known to potential plaintiffs)
2. GC 54957.6 Conference with Labor Negotiations
Agency Negotiator: City Administrator
Employee Groups: All Represented and Unrepresented Employees 7:00 p.m.
D. CALL TO ORDER REGULAR SESSION
Mayor Pro Tem called the regular session to order at 7:10 p.m.
E. INVOCATION
Led by Mayor Johnson.
February 10, 2026 Regular Meeting of the Exeter City Council
F. PLEDGE OF ALLEGIANCE
Led by Council Member Lentz.
G. PUBLIC COMMENTS
Public comment from Haley Glick. Glick informed the City Council that she was available on behalf of the Chamber of Commerce for any questions regarding the Farmers Market item.
Public comment from Jim Bergman. Bergman shared that he is part of the new contract City Planning team with 4Creeks along with Teslla Ramirez. He shared that he is looking forward to working with the City.
Public comment from Neyba Amezcua. Amezcua, on behalf of QK, thanked the Exeter team for their longstanding relationship with QK. Amezcua shared that it has been a pleasure to work with Exeter and to have served and helped the City.
H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of January 13, 2026, Regular Meeting Minutes (pp. 5 – 9)
2. Approval of the Payment of Bills for January 9, 2026 (pp. 10 – 16)
3. Approval of Payroll for the Period of December 29, 2025, to January 11, 2026 (pp. 17 – 24)
4. Approval of a Facility Use Request, Street Closure, and a Special Event Fee Waiver in the Amount of $171.00 from the Exeter Chamber of Commerce for the 2026 Weekly Farmer’s Market beginning March 4, 2026 (pp. 25 – 33)
5. Approval of a Special Event, Facility Use, Intersection Closure, and Traffic Control for a 2- Mile Foot Race on Various City Streets hosted by FYE Events on Saturday, March 7, 2026, between the hours of 6:00 a.m. and 12:00 p.m. (pp. 34 – 39)
6. Approval of Amendment No. 2 to Professional Services Agreement for Contract Services for the City of Exeter’s Wastewater Treatment Plant and Water Distribution System with Central Cal Waterworks Inc. extending contracted services through June 30, 2026 (pp. 40 – 59)
7. Quarterly Update of the Internal Review for City of Exeter Landscape and Lighting Maintenance Assessment Districts (LLMADs) (pp. 60 – 61) Approval of Consent Calendar
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON ALVES (5-0) AYE AYE AYE AYE AYE
February 10, 2026 Regular Meeting of the Exeter City Council
I. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Consider Adoption of Resolution No. 2026-03, A Resolution of the City Council of the City of Exeter, Approving Guidelines for the Owner-Occupied Housing Rehabilitation Program and First-time Homebuyer Program (pp. 62 – 178) Presented by Eekhong Franco, Finance Director
Finance Director and a representative from Self Help Enterprises provided a presentation for the City Council and members of the public.
Mayor opened the item up for public comment. No public comment was presented.
Adoption of Resolution No. 2026-03, A Resolution of the City Council of the City of Exeter, Approving Guidelines for the Owner-Occupied Housing Rehabilitation Program and First-time Homebuyer Program
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
JOHNSON ALVES (5-0) AYE AYE AYE AYE AYE
2. Discussion and Direction Regarding Potential Updates to Animal Control–Related Fees and the City’s Fee Schedule (pp. 179 – 236)
Presented by Jason Ridenour, City Administrator
City Administrator provided a presentation for the City Council and members of the public.
Mayor opened the item up for public comment. No public comment was presented.
Direction to Update Animal Control Related Fees on the City’s Fee Schedule as Discussed and Set the Public Hearing for Adoption at the February 24, 2026 Meeting 1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
JOHNSON WILSON (5-0) AYE AYE AYE AYE AYE
3. Provide Direction Regarding the Appointment Process to Fill a Vacancy on the Measure P Citizens Oversight Committee (pp. 237 – 244)
Presented by Francesca Quintana, City Clerk/Human Resources Manager February 10, 2026 Regular Meeting of the Exeter City Council
City Clerk/Human Resources Manager provided a presentation for the City Council and members of the public.
Mayor opened the item up for public comment. No public comment was presented.
Authorization to open up the application process for 30 days to solicit new applicants and bring them back for Council consideration.
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
ALVES WILSON (5-0) AYE AYE AYE AYE AYE
4. Consider Authorizing Staff to Enter Into Negotiations with A&M Consulting Engineers for Contract City Engineer Services for the City of Exeter in Accordance with Request for Proposals No. 25-03 (pp. 245 – 304)
Presented by Zachary Boudreaux, Public Works Director
Public Works Director provided a presentation for the City Council and members of the public.
Mayor opened the item up for public comment. No public comment was presented.
Authorized staff to Enter Into Negotiations with A&M Consulting Engineers for Contract City Engineer Services for the City of Exeter in Accordance with Request for Proposals No. 25-03 1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
JOHNSON RIDDLE (5-0) AYE AYE AYE AYE AYE
5. Consider Authorizing the Transition of Park and Landscape and Lighting Maintenance Assessment District (LLMAD) Maintenance Services to In-House Operations (pp. 305 – 337)
Presented by Zachary Boudreaux, Public Works Director
Public Works Director provided a presentation for the City Council and members of the public.
Mayor opened the item up for public comment. No public comment was presented.
Authorized the transition of park and Landscape and Lighting Maintenance District (LLMD) landscape maintenance services to in-house operations; approve termination of the
existing parks maintenance contract with BrightView Landscape Services and the expired maintenance contract with ABLE Industries for the Belmont Path and Visalia Road medians;
authorize allocation and recruitment to fill three (3) Maintenance I positions within the February 10, 2026 Regular Meeting of the Exeter City Council
Public Works Department; approve the one-time purchase of necessary landscape maintenance equipment and materials from Cal Turf (Tulare, CA) utilizing the Sourcewell cooperative purchasing program in accordance with State of California purchasing guidelines; and appropriate $115,258.81 of unallocated Measure P Funds for startup and operation expenses through June 30, 2026.
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON RIDDLE (5-0) AYE AYE AYE AYE AYE
J. CITY COUNCIL ITEMS OF INTEREST
Council Member Alves reminded the community that City Basketball has begun and noted that T-Ball registration will open on February 16.
Mayor Pro Tem Wilson provided a brief update on the recent Tooleville meeting. He also shared that he has participated in several meetings with City Administrator Jason Ridenour and Public Works Director Zachary Boudreaux, and expressed his optimism for the year ahead. He also thanked Eli for all his hardworking on recreation programming.
Council Member Riddle reported attending meetings for TCAG, TCRTA, and the Downtown Merchants earlier in the day. She also noted that she recently presented to the Eagles Women’s Auxiliary, with her remarks focusing on the E250 celebration.
Council Member Lentz reported that Dobson Field is looking very nice and clean and extended appreciation to the Police Chief for the Police Department’s continued presence and involvement in the community.
Mayor Johnson thanked the Police Chief and commented on the friendliness of the officers.
He also shared that he presented to the Eagles Women’s Auxiliary and complimented both the Police Chief and Council Member Riddle on their presentations.
K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator, Public Works Director, Chief of Police, Finance Director, City Attorney and City Clerk/Human Resources Manager provided comments/reports.
L. REGULAR MEETING ADJOURNMENT
Mayor adjourned the meeting at 8:25 p.m.
_______________________________________________
Francesca Quintana, City Clerk
February 10, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
February 10, 2026
Wording for Agenda:
Approval of the Payment of Bills for January 23, 2026.
Submitting Department:
Finance
Contact Name:
Eekhong Franco, Finance Director
Staff recommends that the City Council approve the payment of bills in the following amount. • $274,961.11 dated January 23, 2026
The Finance Department has reviewed and compiled invoices and expenses for city operations for approval by the City Council, which are summarized and attached to this report. This action authorizes the disbursement of funds for routine and approved expenditures necessary to continue city services.
The payment of bills is a recurring action presented to the City Council to ensure transparency and fiscal oversight of city expenditures. The item reflects payments made for various city services, supplies, utilities, and obligations incurred in the normal course of business. All bills have been reviewed by the Finance Department and are within budgeted appropriations. • Total amount: $274,961.11 dated January 23, 2026
• Funding sources: Various city departmental budgets
• Budget implications: All payments are within the approved Fiscal Year 2025–2026 budget. No additional appropriations are necessary.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R___
Agenda Item Number: H.2.
Department Recommendation:
Summary:
Background:
Fiscal Impact:
February 10, 2026 Regular Meeting of the Exeter City Council
The City Council routinely approves payment of bills during regular meetings. This item is part of the standard financial reporting and authorization process. • Payments for Publication Report dated January 23, 2026.
I move to approve the payment of bills in the amount of $274,961.11 dated January 23, 2026.
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
February 10, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
01/23/2026 16:16:04 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:
Run Group... 012326 Comment... 012326 CHECK RUN
Approval Date for Report........... 01 23 2026
Payments Through Date.............. 01 23 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 012326 COMMENT... 012326 CHECK RUN
DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-01232025-550 CHECK RUN 01/23/26
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
February 10, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
1/23/2026 16:16:04 Payments for Publication GL335R-V08.23 PAGE Approved on 1/23/2026 for Payments Through 1/23/2026
Vendor Name Description Amount
ADVENTIST HEALTH TULARE NOV LAB FEES 90.00
AFLAC DEC 2025 AFLAC 3,541.34
AT&T DEC 2025 LIVESCAN 216.91
BRIGHTVIEW LANDSCAPE SERVICES JAN 2026 CITY PARK MAINT 12,395.00 BUZZ KILL PEST CONTROL DEC 1907 W MEYER PEST CO 238.00
CAL APPAREL INC BASKETBALL FILM SHIRT 32.48
CALIFORNIA BUSINESS MACHINES ADMIN 11/1-11/30/25 OVER 564.62 CARDOZA/ PAUL DEC PARK PLACE 2 LAWN MA 5,618.29
CARTER/ CAREEN UB DEPOSIT REFUND 154.51
CENTRAL VALLEY AIRCONDITIONING HEAT PUMP TUNE UP-FIRE 4,013.26 CHARTER COMMUNICATIONS 1/6/26-2/5/26 MEDIA SERV 111.82
CITY OF VISALIA DEC 2025 ANIMAL SERVICE 29,700.86
CIVICPLUS, LLC 3/1/26-2/28/27 HOSTING 1,627.50
CLEARGOV INC 1/5/26-1/4/27 BUDGET BK 8,328.77
CONARD/ SHAWN FLOOR CLEANING-CORP YARD 480.00
CONSENSUS CLOUD SOLUTIONS EFAX JAN MAINTENANCE FEE 209.75 CONSOLIDATED ELECTRICAL DISTRI 600V MIDGET TD FUSE 508.45 CSJVRMA 25/26 3RD QTR WRKRS COMP 119,068.00
DEPT OF JUSTICE DEC FINGERPRINTS-CAMPOS 147.00
DIVISION OF STATE ARCHITECT OCT-DEC 25 $4 DSA FEE 170.40 DOYEL/ DIANA UB REFUND DEPOSIT 95.72
EMPLOYER DRIVEN SOLUTIONS FEB 2026 CLAIMS 7,117.96
EXETER IRRIGATION & SUPPLY GALVIN NIPPLE 3/4 115.18
EXETER UNIFIED SCHOOL DISTRICT WLSN CUST FEE-VOLLEYBALL 1,360.00 FRONTIER CALIFORNIA INC. 5139-1/14/26-2/13/26 770.26
GAR BENNETT LLC GLY STAR PLUS 387.90
GIEFER/ MICHAEL GIEFER ADPP FEB 2026 4,461.77
GLASS SHOP/THE CH PR PRIVACY GLASS 1,148.01
GONZALEZ/ MIGUEL ANGEL TREE TRIM/ REMOVAL 4,550.00
GREEN BOX RENTALS INC 1/15/26-2/14/26 STRG 228.38
GROVE/ BRAYDEN PER DIEM-SRO 2/9-2/13/26 430.00
HERR PEDERSEN & BERGLUND, LLP DEC 25 PERSONNEL MATTER 300.00 INTERNATIONAL CYBERNETICS CO STREET PAYMENT ANALYSIS 8,225.00 JACK GRIGGS INC TANK FEE 1000 40.00
KAWEAH PUMP, INC. REPLC BAD CONTROL FUSE 2,115.04
LAWRENCE TRACTOR CO OIL FILTER 168.03
LEAF CAPITAL FUNDING LLC ADMIN-JAN 2026 KYOCERA 477.21
LIEBERT CASSIDY WHITMORE NOV PERSONNEL MATTER 942.50
MAVERICK DATA SYSTEMS ANNUAL LICENSE SUBSCRIPT 750.00
MEYER/ WIEHANN UB REFUND DEPOSIT 107.81
MID VALLEY DISPOSAL, LLC NOV 30Y EXCHANGE- PD 839.01
MINERAL KING PUBLISHING INC 12/24 PH ORDINANCE 717 485.10 PACE SUPPLY CORP. SHUT OFF TOOL REED 799.31
PASTIS ENTERPRISES 2/26-2/27 HOSTING WEB MA 2,538.00
PENA'S DISPOSAL INC ADMIN NOV SHRED 71.80
PRINCIPAL LIFE INSURANCE CO. FEB PREMIUM-32 3,962.21
PROVOST & PRITCHARD DEC 2025 TOOLEVILLE INTE 1,280.07
QUAD KNOPF ENGINEERING 250008.03 BELMNT CONTROL 157.00
February 10, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
1/23/2026 16:16:04 Payments for Publication GL335R-V08.23 PAGE Approved on 1/23/2026 for Payments Through 1/23/2026
Vendor Name Description Amount
REISINGER/ MARK DOBSON STADIUM LIGHT REP 2,452.00
ROGERS, ANDERSON, MALODY & FY 24/25 AUDIT-DEC BILLI 2,100.00 SCA OF CA, LLC DEC 2025 LEAF SERVICE 16,250.00
SHIELDS/ ZION PER DIEM-POST TRAIN 2/2- 272.00
SIMMONS TIRE SERVICE LP 1520582 TPMS SENSORS 643.14
SOUTHERN CALIFORNIA EDISON 4717-12/11/25-1/11/26 222.77 UNIFIRST CORPORATION 11/11/25 UNIFORM CLEANIN 1,034.40
UNIVAR SOLUTIONS USA INC JAN SOD HYPO 1906 W MYER 6,313.20 VALLEY EXPETEC FEB MONTHLY BILLING 7,891.42
VALLEY UNIFORM CENTER UNIFORMS- S. MORALES 450.21
VOLLMER EXCAVATION, L.P. TRANSFER LD CLASS 11 BAS 1,197.51 WARREN & BAERG MANUFACTURING CLARIFIER GEAR MOTOR REP 4,994.23 ** Final Totals... 274,961.11
February 10, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
1/23/2026 16:16:04 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 250
February 10, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
01/23/2026 16:16:04 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 52,003.38
105 WATER FUND 13,050.24
106 SANITATION FUND 162.08
107 SEWER FUND 15,737.92
109 GAS TAX FUND 67.00
113 TRANSPORTATION FUND 8,292.00
121 INSURANCE FUND 130,148.17
131 MEASURE R 66.00
140 LANDSCAPE AND LIGHTING DISTR 10,168.29
141 MEASURE P 45,266.03
TOTAL ALL FUNDS 274,961.11
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 274,961.11
TOTAL ALL BANKS 274,961.11
February 10, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
February 10, 2026
Wording for Agenda:
Approval of Payroll for the Period of January 11, 2026, to January 25, 2026.
Submitting Department:
Finance
Contact Name:
Eekhong Franco, Finance Director
Staff recommend that the City Council approve payroll for the period January 11, 2026, to January 25, 2026, in the following amounts.
• $84,656.34 for January 11, 2026, to January 25, 2026, period with a check date of January 30, 2026.
This item requests City Council approval of payroll expenditures incurred during the pay period of January 11, 2026, to January 25, 2026. Timely approval ensures the city remains compliant with labor obligations and continues uninterrupted compensation to employees.
The City of Exeter processes payroll on a biweekly basis. City Council approval is required for each payroll cycle as part of the city’s fiscal oversight procedures. The current payroll covers all regular full-time, part-time, and temporary employees for the specified pay period. • Total payroll amount: $84,656.34 (for January 11, 2026, to January 25, 2026, payroll period period)
• Funding source: Approved departmental salary budgets
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R. __
Agenda Item Number: H.3.
Department Recommendation:
Summary:
Background:
Fiscal Impact:
February 10, 2026 Regular Meeting of the Exeter City Council
• Budget implications: Payroll is within the adopted Fiscal Year 2025-2026 budget; no additional funds are required.
Payroll approval is a standing item brought to the City Council regularly to ensure accountability and continuity of operations.
• Payroll Register for the period January 11, 2026, to January 25, 2026 I move to approve payroll for the period of $84,656.34 for January 11, 2026, to January 25, 2026, period.
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
February 10, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-01/29/2026 11.26.35 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 3 DATING 1/12/2026- 1/25/2026 CHECK DATE 1/30/2026
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
1794 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
1795 152.17 LANDEROS/SAVANNAH KAYLE 782 1
1796 74.81 PATTISON/LESLIE ALDENE 781 1
1797 234.10 SHIPMAN/LEVI J 778 1
1798 721.34 CREECH/JACE W 777 1
TOTALS FOR CHECK FORM: CHEK
NEGOTIABLE CHECKS COUNTS
1,182.42 *EMPLOYEE CHECKS 4
63.69 *VENDOR CHECKS 1
0.00 *BANK CHECKS 0
1,246.11 **TOTAL NEGOTIABLE CHECKS 5
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
1,246.11 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
0.00 *DIRECT DEPOSIT STUBS 0
0.00 *VENDOR DIR DEP STUBS 0
February 10, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-01/29/2026 11.26.35 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 3 DATING 1/12/2026- 1/25/2026 CHECK DATE 1/30/2026
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
54526 175.50 CLOCEA 4 1 VENDOR STUB ONLY
54527 308.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 54528 192.94 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 54529 2,250.82 ARIAS/CHRISTINA 730 1 STUB ONLY
54530 2,706.61 QUINTANA FRANCESCA N 742 1 STUB ONLY
54531 4,709.32 RIDENOUR/JASON CHARLES 763 1 STUB ONLY
54532 1,511.01 CARTER/AMY JO 502 1 STUB ONLY
54533 4,285.83 FRANCO/EEKHONG 304 1 STUB ONLY
54534 98.86 HERNANDEZ/XOCHITL 306 1 STUB ONLY
54535 1,283.48 MILLER/CATHEY RENE 734 1 STUB ONLY
54536 1,488.11 RAMOS LEON/YOSENIA 776 1 STUB ONLY
54537 1,722.96 TOBIAS/ANTHONY JORDAN 746 1 STUB ONLY
54538 491.62 VEGA/ASHLEY MAKAYLA 753 1 STUB ONLY
54539 2,040.37 BROWN/ANDREW EUGENE 762 1 STUB ONLY
54540 2,382.29 BRYANT/EZRA JOSEPH 752 1 STUB ONLY
54541 1,889.24 CARRETERO/VANESSA 402 1 STUB ONLY
54542 1,820.30 GREEN GROVE/BRAYDEN TAY 767 1 STUB ONLY
54543 3,366.25 HEINKS/RYAN DAVID 765 1 STUB ONLY
54544 1,820.30 HERNANDEZ/ANDY 780 1 STUB ONLY
54545 1,322.11 HILL/HANNAH GRACE 747 1 STUB ONLY
54546 1,745.30 LINARES/FRANCISCO JR 772 1 STUB ONLY
54547 2,228.63 MAGANA MARTINEZ JOEL 773 1 STUB ONLY
54548 3,449.46 MOORE/ROBERT HARRY 764 1 STUB ONLY
54549 1,991.23 MORALES/SKYLEENA ROSE 779 1 STUB ONLY
54550 2,393.87 PRIDEAUX/TRACI 448 1 STUB ONLY
54551 4,363.36 SCHIMPF/ROBERT BRIAN 766 1 STUB ONLY
54552 2,362.31 SHIELDS/ZION 708 1 STUB ONLY
54553 2,509.58 VILLARREAL/ISIDRO 707 1 STUB ONLY
54554 1,465.22 ALDRIDGE/GARY 618 1 STUB ONLY
54555 3,548.17 BOUDREAUX/ZACHARY MICHA 756 1 STUB ONLY
54556 106.06 GOLDSTROM/NORMAN 629 1 STUB ONLY
54557 1,845.52 HUGGINS/KYLE AARON 621 1 STUB ONLY
54558 2,451.16 MILLAN/MARCUS 622 1 STUB ONLY
54559 1,680.11 RIVERA/RYAN 733 1 STUB ONLY
54560 1,277.59 WENDT/EDDIE 626 1 STUB ONLY
54561 327.75 ALANIZ/WYATT BLAIN 757 1 STUB ONLY
54562 93.64 ARIAS/KAYLA OLIVIA 774 1 STUB ONLY
54563 355.07 BARSS/TYLER ANN 758 1 STUB ONLY
54564 1,830.72 GARVER/ELIJAH 712 1 STUB ONLY
54565 31.22 RUBIO/IVAN 750 1 STUB ONLY
54566 1,808.88 ARROYO/MARIE 623 1 STUB ONLY
54567 1,533.56 QUIROZ/PATRICK P 512 1 STUB ONLY
54568 2,368.43 RAMIREZ/GABRIEL GRACILI 761 1 STUB ONLY
54569 1,848.70 RAMIREZ/JUAN 608 1 STUB ONLY
54570 721.34 RANGEL/JOSE A 775 1 STUB ONLY
54571 3,207.43 HIFNER/CHRISTOPHER 736 1 STUB ONLY
February 10, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-01/29/2026 11.26.35 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 3 DATING 1/12/2026- 1/25/2026 CHECK DATE 1/30/2026
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
TOTALS FOR CHECK FORM: STUB
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
0.00 **TOTAL NEGOTIABLE CHECKS 0
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
0.00 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
82,733.79 *DIRECT DEPOSIT STUBS 43
676.44 *VENDOR DIR DEP STUBS 3
February 10, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-01/29/2026 11.26.35 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 3 DATING 1/12/2026- 1/25/2026 CHECK DATE 1/30/2026
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
1 104 71,706.53 52,635.65 52,174.57
1 105 9,002.25 14,286.15 13,925.47
1 106 .00 871.42 871.42
1 107 .00 10,812.99 10,452.33
1 121 .00 2,102.57 2,102.57
1 141 3,207.43 3,207.43 3,207.43
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
February 10, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-01/29/2026 11.26.35 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 3 DATING 1/12/2026- 1/25/2026 CHECK DATE 1/30/2026
EMR FUND DEPT HOME FULL PART TEMP FEMALE
CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 402 ADMINISTRATION 9,666.75 3 2
1 104 403 FINANCE 10,881.87 5 1 1 6
1 104 421 POLICE 35,684.60 15 4
1 104 431 STREET 12,373.83 5 2
1 104 471 RECREATION 3,099.48 1 7 4
1 105 461 WATER 9,002.25 4 2 1
1 141 421 POLICE 3,207.43 1
TOTAL 83,916.21 34 12 1 17
February 10, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-01/29/2026 11.26.35 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 3 DATING 1/12/2026- 1/25/2026 CHECK DATE 1/30/2026
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
GRAND TOTALS
NEGOTIABLE CHECKS COUNTS
1,182.42 *EMPLOYEE CHECKS 4
63.69 *VENDOR CHECKS 1
0.00 *BANK CHECKS 0
1,246.11 **TOTAL NEGOTIABLE CHECKS 5
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
1,246.11 ***GRAND TOTAL
NON-NEGOTIABLE CHECKS
82,733.79 *DIRECT DEPOSIT STUBS 43
676.44 *VENDOR DIR DEP STUBS 3
83,410.23 **TOTAL NON-NEGOTIABLE CHECKS 46
NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
1,182.42 *EMPLOYEE CHECKS 4
63.69 *VENDOR CHECKS 1
0.00 *BANK CHECKS 0
82,733.79 *DIRECT DEPOSIT STUBS 43
676.44 *VENDOR DIR DEP STUBS 3
84,656.34 ***TOTAL NEGOTIABLE & NON-NEGOT 51
0.00 *OTHER CHECKS 0
84,656.34 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 17
February 10, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
February 10, 2026
Wording for Agenda:
Adoption of Resolution No. 2026-04, A Resolution of the City Council of the City of Exeter Approving an Updated Salary Schedule to Include the Code Enforcement Officer Classification.
Submitting Department:
Administration
Contact Name:
Jason Ridenour, City Administrator
Staff recommends that the City Council take the following actions:
1. Adopt the Code Enforcement Officer classification as a represented position within the CLOCEA bargaining unit.
2. Approve the salary range for the Code Enforcement Officer classification as set forth in the updated salary schedule.
3. Approve the updated personnel allocation reflecting the addition of one (1) full-time Code Enforcement Officer position in the Public Works Department.
On January 21, 2026, the City completed the meet-and-confer process with the California League of City Employees Association (CLOCEA) regarding the establishment of a new Code Enforcement Officer classification. CLOCEA approved the creation of the classification, including its represented status and associated salary range.
Since 2021, the City has addressed code enforcement and some animal control-related coordination responsibilities via the Community Services Officer (CSO)/Code Enforcement Officer. As part of the City’s approved Measure P spending plan, the City anticipated transitioning code enforcement functions to the Police Department through the Community Services Officer (CSO) position. Prior to this transition, code enforcement responsibilities were performed by the Public Works Department.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: H.4.
Department Recommendation:
Background & Summary:
February 10, 2026 Regular Meeting of the Exeter City Council
The Police Chief and Administration evaluated the code enforcement operations regarding the flow of information to effectively resolve code enforcement concerns. The recommendation was made after the review that the operation of code enforcement is best suited to be managed within the Public Works Department. Code enforcement is not commonly a function of law enforcement. Code enforcement responsibilities include nuisance abatement, property maintenance enforcement, zoning and signage compliance, building permit compliance, and related field investigations. Disciplines that are more in line with the knowledge and experience of Public Works personnel.
To address these operational needs, staff recommend a Code Enforcement Officer classification to centralize enforcement of municipal codes, ordinances, nuisance abatement, and related animal control functions to coordinate with City of Visalia Animal Control. The position is intended to focus specifically on code enforcement activities and is therefore to be assigned to the Public Works Department, aligning these responsibilities with other regulatory, maintenance, and abatement functions of the department and improving overall efficiency and service delivery. The Public Works Department currently receives code enforcement complaints from the community via phone calls, email, and through the My City of Exeter Application. The recommended transition of responsibilities back to Public Works provides for coordinated communication of information within a single department to more effectively resolve code enforcement concerns in a timely manner.
Following City Council approval of this item, staff would begin recruitment to fill the Code Enforcement Officer position. This staff report brings the approved classification forward for City Council consideration and adoption, along with the associated salary range and updated personnel allocation.
Funding for the proposed Code Enforcement Officer position will be supported by existing budgeted funds. Resources that were originally allocated for the Community Services Officer (CSO) position that was assigned Code Enforcement will be reallocated to fund the Code Enforcement Officer position.
As a result, approval of this item does not create a new or additional fiscal impact and does not require a budget amendment or additional appropriation.
None associated with this item.
• DRAFT Proposed Code Enforcement Officer Job Description • DRAFT Updated Salary Schedule with 5 yr. history
• DRAFT Updated Personnel Allocation
• Resolution No. 2026-04
Fiscal Impact:
Prior City Council Actions:
Attachments:
February 10, 2026 Regular Meeting of the Exeter City Council
I move to adopt Resolution No. 2026-04, adding the Code Enforcement Officer classification as a represented position within the CLOCEA bargaining unit; approving the associated salary range as reflected in the updated salary schedule; and approving the updated personnel allocation reflecting the addition of one (1) full-time Code Enforcement Officer position in the Public Works Department, with funding reallocated from the Community Services Officer position.
Recommended motion to be made by the City Council:
February 10, 2026 Regular Meeting of the Exeter City Council
CODE ENFORCEMENT OFFICER
FLSA Status: Non-Exempt
Salary: $4,203 – $5,109 per month
Bargaining Unit: CLOCEA
DEFINITION:
Under general supervision, performs a variety of duties in support of the City’s code enforcement program, including the investigation, inspection, and enforcement of municipal codes and ordinances. Responsibilities include responding to complaints related to property maintenance, zoning, signage, housing, public nuisances, and other code violations; promoting voluntary compliance; issuing citations; and initiating abatement actions. The position requires discretion, independent judgment, and tact in frequent interactions with the public, City staff, and outside agencies.
SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision from the Public Works Director. Exercises no direct supervision over staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Illustrative only; including but not limited to)
• Patrols and inspects assigned areas to monitor for violations of City codes, ordinances, and regulations.
• Receives, investigates, and documents complaints regarding municipal code violations.
• Conducts field inspections of residential, commercial, and industrial properties; gathers evidence; interviews complainants, witnesses, and property owners; and compares findings to applicable codes.
• Prepares and issues notices of violation, warnings, citations, and correspondence.
• Coordinates code enforcement actions with City departments, legal counsel, and other agencies as necessary.
• Conducts follow-up inspections to ensure compliance; prepares cases for legal action and testifies at hearings or in court.
• Provides guidance and information to property owners, tenants, developers, businesses, and the public regarding municipal codes, ordinances, and compliance requirements.
• Maintains detailed records of inspections, complaints, violations, citations, and abatement actions.
DRAFT February 10, 2026 Regular Meeting of the Exeter City Council
• Prepares reports, memoranda, and statistical data related to code enforcement activities.
• Participates in public education and outreach regarding code compliance. • Operates City vehicles, office equipment, and computer systems for inspections, reporting, and communication.
• Helps with removal of trash and other discarded items such as couches, shopping carts, and other undesirable items littering the City. • Investigates complaints involving animals, including noise, bites, and public nuisance violations.
• Enforces City and State animal control regulations; issues warnings and citations for violations.
• Captures, transports, and impounds stray, abandoned, or dangerous animals in a safe and humane manner.
• Coordinates with animal shelters, veterinarians, and other agencies to ensure proper care, quarantine, or adoption of impounded animals. • Responds to calls regarding injured or deceased animals; arranges for removal or care as appropriate.
• Provides information to the public regarding animal control ordinances, licensing requirements, and responsible pet ownership.
• Performs other related duties as assigned.
MINIMUM QUALIFICATIONS:
Education and Experience:
• High school diploma or GED required; college coursework in public administration, planning, law enforcement, or a related field desirable. • Two (2) years of experience in municipal code, inspection, regulatory compliance, or related field; public-facing experience preferred.
Knowledge of:
• Municipal code, ordinances, zoning, property maintenance, and related regulations.
• Inspection, investigation, and enforcement methods and procedures. • Legal documentation and evidentiary requirements for administrative and court proceedings.
• Effective public relations, customer service, and conflict resolution techniques. • Modern office practices, recordkeeping, and computer applications. • Occupational hazards and safety practices related to field inspections Ability to:
• Interpret, apply, and explain City codes, ordinances, and regulations. • Conduct inspections and investigations tactfully and effectively.
DRAFT February 10, 2026 Regular Meeting of the Exeter City Council
• Prepare accurate and detailed reports, correspondence, and legal documentation.
• Establish and maintain cooperative working relationships with staff, the public, and other agencies.
• Manage multiple inspections, complaints, and enforcement actions efficiently. • Communicate effectively orally and in writing.
Licenses and Certifications:
• Possession of a valid California Class C Driver’s License by time of appointment. • Possession of or ability to obtain a PC832 Laws of Arrest Certificate within 3 months of appointment.
• Ability to work evenings and/or weekends as necessary.
PHYSICAL DEMANDS:
• Frequent walking, standing, bending, stooping, kneeling, climbing, and reaching during inspections.
• Lift, carry, push, or pull up to 40–50 pounds with proper equipment. • Operate office equipment, computer systems, and City vehicles.
WORK ENVIRONMENT:
• Work is performed in both office and field settings with exposure to outdoor weather, uneven terrain, and potential hazards.
• Contact with upset or noncompliant individuals may occur. • Exposure to moderate to high noise levels and environmental conditions including dust, fumes, and temperature extremes.
• Independent travel throughout the City is required.
DRAFT February 10, 2026 Regular Meeting of the Exeter City Council
Resolution 2026-XX
2025/2026 Salary Schedule Revision
MISCELLANEIOUS CLASSIFICATIONS BU STEP A STEP B STEP C STEP D STEP E PATTERN City Administrator Unrep 13,060 13,713 14,262 14,832 15,426 5,4,4,4, Finance Director Unrep 9,051 9,503 9,978 10,477 11,001 5* Public Works Director Unrep 8,548 8,975 9,424 9,895 10,390 5* Community Services Director Unrep 7,811 8,201 8,611 9,042 9,494 5* City Clerk/Human Resources Manager Unrep 7,184 7,543 7,920 8,316 8,732 5* Operations Manager Unrep 6,364 6,682 7,016 7,367 7,735 5* Deputy City Clerk/Personnel Officer Unrep 6,007 6,308 6,623 6,954 7,302 5* Finance Manager Unrep 6,332 6,649 6,981 7,330 7,697 5*
Chief Operator CLOCEA 5,327 5,594 5,873 6,167 6,475 5*
Operator II, Water/Wastewater CLOCEA 4,831 5,072 5,326 5,592 5,872 5* Operator I, Water/Wastewater CLOCEA 4,584 4,814 5,054 5,307 5,572 5* Crew Leader CLOCEA 4,410 4,631 4,863 5,106 5,361 5*
Mechanic II CLOCEA 4,398 4,618 4,849 5,092 5,346 5*
Senior Clerk Dispatcher CLOCEA 4,246 4,458 4,681 4,915 5,161 5* Recreation Supervisor CLOCEA 4,203 4,413 4,634 4,865 5,109 5* Community Services Officer CLOCEA 4,203 4,413 4,634 4,865 5,109 5* Code Enforcement Officer CLOCEA 4,203 4,413 4,634 4,865 5,109 5* Maintenance Technician CLOCEA 4,148 4,355 4,573 4,802 5,042 5* Skilled Maintenance Worker CLOCEA 3,792 3,982 4,181 4,390 4,609 5* Accounting Assistant CLOCEA 3,755 3,943 4,140 4,347 4,564 5* Administrative Assistant CLOCEA 3,792 3,982 4,181 4,390 4,609 5* Senior Administrative Assistant CLOCEA 4,246 4,458 4,681 4,915 5,161 5* Recreation Coordinator CLOCEA 3,792 3,982 4,181 4,390 4,609 5* Records Clerk CLOCEA 3,703 3,889 4,083 4,287 4,501 5*
Animal Control/Code Enforcement CLOCEA 3,654 3,837 4,028 4,230 4,441 5* Maintenance I CLOCEA 3,610 3,790 3,980 4,179 4,388 5*
Office Assistant CLOCEA 3,276 3,440 3,612 3,793 3,982 5* Recreation Leader CLOCEA 3,276 3,440 3,612 3,793 3,982 5*
POLICE CLASSIFICATIONS BU PATTERN
Chief of Police Unrep 11,089 11,644 12,226 12,837 13,479 *5 Lieutenant Unrep 8,318 8,734 9,171 9,629 10,111 *5
Sergeant EPOA 6,564 6,892 7,237 7,598 7,978 *5
Police Officer EPOA 5,143 5,400 5,670 5,953 6,251 *5
Police Officer Trainee CLOCEA 4,885 5,129 5,386 5,655 5,938 *5 E-Step Police Officer is the benchmark position upon which linked formulas are based. **All salaries shown are monthly amounts.
HOURLY EMPLOYEE SALARY SCHEDULE Effective
1/1/2021
Effective
1/1/2022
Effective
1/1/2023
Effective
1/1/2024
Effective
1/1/2025
Effective
1/1/2026
* Recreation Assistant 14.00 15.00 15.50 16.00 16.50 16.90 Recreation Leader 18.00 18.00 18.00 18.00 18.00 18.00
* Sport Official 14.00 15.00 15.50 16.00 16.50 16.90
* Maintenance 14.00 15.00 15.50 16.00 16.50 16.90
* Office/ Administrative I 14.00 15.00 15.50 16.00 16.50 16.90 Office/ Administrative II 16.00 17.00 17.00 17.00 17.00 17.00 Police Reserve 19.00 25.00 25.00 25.00 26.00 26.00
Special Projects and Training Coordinator 53.93 53.93 56.09 56.09 *Includes California Minimum Wage Increases pursuant to State Law
CITY COUNCIL MEMBERS
Exeter City Council Member
*$10.00 per meeting not to exceed four meetings in any calendar month pursuant to City of Exeter Municipal Code §2.04.030
CITY OF EXETER FY2025-2026 SALARY SCHEDULE
Effective date: 02/10/2026
DRAFT February 10, 2026 Regular Meeting of the Exeter City Council
02/10/2026: Council Adopted New Classification of the Code Enforcement Officer No salary increases. Updated salary schedule to include new classification of Code Enforcement Officer at $4,203 - $5,109 per month.
12/9/25: Council Approved a Salary Adjustment (Resolution No. 2025-43) SALARY INCREASES:
Updated salary schedule to reflect State of California mandated minimum wage increase from $16.50 to $16.90 effective 1/1/26.
6/24/25: Council Approved a Salary Adjustment (Resolution 2025-23) SALARY INCREASES:
Updated salary schedule to reflect the 4% increase effective 7/1/25 for EPOA, CLOCEA, and MidManagement employees, previously approved in 2024 labor negotiations. 5/13/25: Council Approved a Salary Adjustment (Resolution 2025-11) SALARY INCREASES:
Updated salary schedule to reflect previously approved salary adjustments for the Chief of Police and City Administrator positions. The updated schedule incorporates the salary of $13,479 per month for the Chief of Police, effective pursuant to the contract approved on April 22, 2025, and a salary of $15,426 per month for the City Administrator, effective May 27, 2025.
1/14/25: Council Approved a Salary Adjustment (Resolution 2025-01) SALARY INCREASES:
Updated salary schedule to increase minimum wage from $16.00 per hour to $16.50 per hour. With the increase in minimum wage to $16.50 per hour, the new minimum salary for exempt employees will be $68,640 annually, or $5,720 per month.
10/08/2024: Council Approved a Salary Adjustment (Resolution 2024-28) SALARY INCREASES:
Updated salary schedule to show a 4.0% pay increase effective July 01, 2024 for Exeter Police Officer Association (EPOA) employees, unrepresented Middle Managers, Department Heads, and City Administrator and a 4.0% pay increase effective August 12, 2024 for California League of City Employees Associations (CLOCEA) employees, and an increase effective upon salary schedule approval by the City Council for employees in the hourly employee classifications of Police Reserve and Special Projects and Training Coordinator to reflect the increase in the full-time equivalent, as well as adopt the City’s Fiscal Year 2024/2025 Personnel Allocation, and adding the classification of Senior Administrative Assistant.
08/27/2024: Council Approved a Salary Adjustment
SALARY INCREASE EFFECTIVE 08/12/2024:
Updated salary scale to show a 4.0% increase to those in the California League of City Employees Associations (CLOCEA) group.
08/27/2024: Council Adopted a Salary Adjustment (Resolution 2024-24) SALARY INCREASE EFFECTIVE 07/01/2024:
Updated salary scale to show a 4.0% increase to the unrepresented mid-management employees.
February 10, 2026 Regular Meeting of the Exeter City Council
07/09/2024: Council Approved a Salary Adjustment
SALARY INCREASE EFFECTIVE 07/01/2024:
Updated salary scale to show a 4.0% increase to the Finance Director to extend her employment contract by two-years.
07/09/2024: Council Adopted a New MOU (Resolution 2024-19) SALARY INCREASE EFFECTIVE 07/01/2024:
Updated salary scale to show a 4.0% increase to those in the Exeter Police Officers Association (EPOA).
06/25/2024: Council Approved a Salary Adjustment
SALARY INCREASE EFFECTIVE 07/01/2024:
Updated salary scale to show a 4.0% increase to the City Administrator to extend his employment contract by two-years.
01/23/2024: Council Adopted a Salary Adjustment (Resolution 2024-02) SALARY INCREASE EFFECTIVE FIRST FULL PAY PERIOD OF JANUARY 2024:
An updated salary scale was adopted to show a 3% increase to the Chief of Police classification effective 02/27/2023 to renew his employment contract. In addition, effective the first full pay period of January 2024, salary scale to be increased an additional 3%. 11/14/2023: Council Affirmed Salary Increases and approved Personnel Allocation and Classifications Changes (Resolution 2023-28)
SALARY INCREASES:
Updating the salary range for exempt employee classification of Deputy City Clerk/Personnel Officer position salary range from $65,772 (annual) to $66,650 (annual) effective January 1, 2024, due to the minimum wage increase as of 01/01/2023 from $15.50 to $16.00.
ALLOCATION CHANGES:
From 2 FTE Detectives to 3 FTE Detectives
From 8 FTE Police Officers to 7 FTE Police Officers
9/12/2023: Council Adopted Salary Adjustment and a Classification Changes (Resolution 2023-25)
CLASSIFICATION CHANGE EFFECTIVE 9/25/2023:
Adding new classification Finance Manager and setting the rate of pay Deleting the classification of Financial Analyst
SALARY INCREASES:
Updated salary scale to show a 5% increase to the Finance Director classification effective 09/25/2023 to adopt Finance Directors employment contract. 6/13/2023: Council Adopted a Salary Adjustment
SALARY INCREASE EFFECTIVE 07/03/2023:
Updated salary scale was adopted to show a 2% increase for all BU employees, unrep middle managers, Dept Heads, and City Administrator as of 07/03/2023 02/14/2023: Council Adopted a Salary Adjustment
SALARY INCREASE EFFECTIVE 02/27/2023:
Updated salary scale was adopted to show a 3% increase to the Chief of Police classification effective 02/27/2023 to renew his employment contract.
February 10, 2026 Regular Meeting of the Exeter City Council
10/25/2022: Council Adopted Salary Adjustment and a Classifications Change (Resolution 2022-43)
CLASSIFICATION CHANGE EFFECTIVE 10/25/2022:
Correcting the Police Officer Trainee (New as of 06/28/2022) bargaining unit designation from Unrepresented to CLOCEA.
SALARY ADJUSTMENTS EFFECTIVE 12/16/2022:
Updating the salary range for exempt employee classification of Deputy City Clerk/Personnel Officer and Financial Analyst positions salary range from $64,468-$79,156 (annual) to $64,480-$79,156 (annual) effective December 19, 2022 due to the minimum wage increase as of 01/01/2023 from $15.00 to $15.50.
6/28/202022: Council Affirmed Salary Increases and approved Personnel Allocation and Classifications Changes (Resolution 2022-25)
ALLOCATION CHANGES:
From 3 FTE Maintenance I to 3 FTE Maintenance I / Skilled Maintenance Worker (Flexible Allocation)
From 1 FTE Maintenance I to 1 FTE Crew Leader
From 2 FTE Maintenance I to 2 FTE Maintenance Technician From 8.0 FTE Police Officer to 8.0 FTE Police Officer/Police Officer Trainee (Flexible Allocation)
CLASSIFICATION CHANGES:
Adding new classifications: Maintenance Technician; Skilled Maintenance Worker; and Police Officer Trainee
Deleting the classifications of Maintenance II; Maintenance III and Office/Police Records Assistant.
SALARY INCREASES:
Affirming salary increases 2% for all BU employees, unrep middle managers, Dept Heads, and City Administrator as of 07/04/2022
Approving salary increase to hourly minimum wage from $15.00/hr to $15.50/hr effective 01/01/2023
Correcting PD Lieutenant Classification Step error for B-E:
12/14/2021 Council Approved Personnel Allocation and Classification Changes (Resolutions 2021-32 & 2021-33)
Allocation Changes
*Admin-from 2.5 FTE to 3.0 FTE (Replacing 0.5 FTE OA with a Deputy City Clerk/PO) *Recreation-2.0 FTE to 1.0 FTE (Delete Rec Supervisor & Rec Leader and Add Rec Coordinator-New Classification)
*Finance-4.0 FTE to 5.0 FTE (Add OA)
*PD-18.5 FTE to 19.0 FTE (Replacing a 0.5 OA with a Records Clerk) February 10, 2026 Regular Meeting of the Exeter City Council
___________________________________________________________ Net FTE changes: from 38.00 to 39.00 (increase by 1.0 FTE) Classification Changes
Added Rec Coordinator classification with a salary range $3,337-$4,096 per month Set Rec Leader hourly at $18.00 per hour for 2021 and 2022 calendar years Retitled Clerk Dispatcher to Records Clerk
8/10/2021 Council Approved Salary Increase (Resolution 2021-16) Salary Increase: Police Reserve $25 per hour effective July 5, 2021.
Correcting salary schedule approved by Resolution 2021-14:
*Added omitted classification: Community Services Officer with 3% pay increase effective July 5, 2021;
*Corrected typographical error for job title Records Clerk/Office Assistant. 6/22/2021 Council Approved Salary Increases (Resolution 2021-14) Salary Increases: 3.0% for CLOCEA & EPOA members, Misc. Mid-Managers, Department Heads, and City Administrator effective July 5, 2021.
5/11/2021 Council Approved New Classification (Resolution 2021-10) New Classification: Community Services Officer.
Increase in pay for part-time employees effective January 1, 2022 (Police Reserve $19 to $25 per hour and California Minimum Wage Increases pursuant to State Law).
February 10, 2026 Regular Meeting of the Exeter City Council
FTE Dept CLASSIFICATION Admin Fin
General
Government Police Streets Rec. Parks
General
Fund Ins Meas P Water Sewer Refuse
Non GF
Fund Total
1 Admin City Administrator 0.30 0.08 0.38 0.09 0.25 0.28 0.62 1.00 1 Admin Personnel Officer/City Clerk 0.15 0.20 0.35 0.25 0.25 0.15 0.65 1.00 1 Admin City Clerk/ HR Manager 0.15 0.20 0.35 0.25 0.25 0.15 0.65 1.00 - -
1 PW Maintenance Technician 0.15 0.15 0.43 0.42 0.85 1.00 1 PW Senior Administrative Assistant 0.15 0.15 0.45 0.40 0.85 1.00 1 PW Operations Manager 0.10 0.20 0.30 0.40 0.25 0.05 0.70 1.00 1 PW Mechanic II 0.20 0.20 0.40 0.30 0.30 0.60 1.00
1 PW Crew Leader 0.05 0.20 0.25 0.37 0.38 0.75 1.00
1 PW Skilled Maintenance Worker 0.35 0.35 0.40 0.20 0.05 0.65 1.00 1 PW PW Director 0.30 0.30 0.35 0.25 0.10 0.70 1.00
1 PW Maintenance I 0.10 0.10 0.75 0.15 0.90 1.00
1 PW Skilled Maintenance Worker 0.10 0.10 0.75 0.15 0.90 1.00 1 PW Maintenance Technician 0.50 0.50 0.45 0.05 0.50 1.00 3 PW Maintenance I - 3.00 3.00 3.00
1 PW Code Enforcement Officer - 1.00 1.00 1.00
- -
1 Finance Office Assistant 0.10 0.10 0.40 0.35 0.15 0.90 1.00 1 Finance Finance Manager 0.15 0.10 0.25 0.05 0.30 0.35 0.05 0.75 1.00 1 Finance Finance Director 0.25 0.10 0.35 0.08 0.27 0.30 0.65 1.00 1 Finance Accounting Assistant 0.30 0.30 0.32 0.32 0.06 0.70 1.00 1 Finance Accounting Assistant 0.30 0.30 0.32 0.32 0.06 0.70 1.00 1 Rec Recreation Coordinator 0.95 0.95 0.05 0.05 1.00
1 Rec Recreation Leader 1.00 1.00 1.00
-
20 PD Police Positions 19.00 19.00 1.00 1.00 20.00
- - -
44 TOTAL: 0.60 0.40 1.10 19.30 2.38 0.95 0.20 24.93 0.77 6.00 7.01 4.77 0.52 19.07 44.00 Funding Allocation % 1.4% 0.9% 2.5% 43.9% 5.4% 2.2% 0.5% 56.7% 1.8% 13.6% 15.9% 10.8% 1.2% 43.3% 100.0% Chief 1
Lieutenant 2 Note on Police Officer Allocation
Sergeant 4 *1 FTE offset w/Measure P Fund)
Detective 3
Police Officer/ Police Officer Trainee 7
School Resource Officer 1
Records Clerk 1
Sr. Clerk Dispatcher 1
20 CITY OF EXETER
FY2025/2026 PERSONNEL ALLOCATION
GENERAL FUND NON-GENERAL FUNDS
Police Personnel
DRAFT February 10, 2026 Regular Meeting of the Exeter City Council
RESOLUTION NO. 2026-04
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER
APPROVING AN UPDATED SALARY SCHEDULE TO INCLUDE THE CODE
ENFORCEMENT OFFICER CLASSIFICATION
WHEREAS, the City of Exeter maintains an adopted salary schedule that establishes compensation ranges for City classifications; and
WHEREAS, the City has identified the need to establish a standalone Code Enforcement Officer classification to centralize municipal code enforcement functions and improve operational efficiency; and
WHEREAS, the City completed the meet-and-confer process with the California League of City Employees Association (CLOCEA) regarding the creation of the Code Enforcement Officer classification, and CLOCEA approved the classification on January 21, 2026; and WHEREAS, the Code Enforcement Officer classification is a represented, non-exempt position assigned to the Public Works Department; and
WHEREAS, the City desires to update the salary schedule to formally include the Code Enforcement Officer classification with an approved monthly salary range of $4,203 to $5,109; and
WHEREAS, funds previously allocated to the Community Services Officer position will be reallocated to fund the Code Enforcement Officer position, resulting in no additional fiscal impact; and
WHEREAS, adoption of the updated salary schedule requires formal approval by resolution of the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Exeter as follows:
1. Approval of Updated Salary Schedule.
The City Council hereby approves the updated salary schedule, attached hereto as Exhibit “A” and incorporated herein by reference, to include the Code Enforcement Officer classification with a monthly salary range of $4,203 to $5,109.
2. Implementation.
The City Administrator or designee is authorized and directed to take all actions necessary to implement the updated salary schedule, including updating internal February 10, 2026 Regular Meeting of the Exeter City Council
records and initiating recruitment consistent with the approved classification and compensation.
3. Effective Date.
This resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED by the City Council of the City of Exeter this 10th day of February 2026 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________ _
Jacob Johnson, Mayor
ATTEST:
_________________________
Francesca Quintana, City Clerk
February 10, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
February 10, 2026
Wording for Agenda:
Approval of a Two-Year School Resource Officer Agreement Between the City of Exeter and the Exeter Unified School District for Fiscal Years 2026–2028 (pp. )
Submitting Department:
Administration
Contact Name:
Jason Ridenour, City Administrator
Staff recommends that the City Council approve the School Resource Officer (SRO) Agreement between the City of Exeter and the Exeter Unified School District for the term of July 1, 2026, through June 30, 2028, and authorize the City Administrator to execute the Agreement on behalf of the City.
The City of Exeter and the Exeter Unified School District (EUSD) have maintained a longstanding partnership through the School Resource Officer (SRO) Program to promote campus safety, reduce juvenile crime, and foster positive relationships between students, families, school staff, and law enforcement.
On July 1, 2024, the City Council approved a two-year School Resource Officer Agreement with EUSD for the term ending June 30, 2026. That agreement originally provided for the assignment of two (2) School Resource Officers to serve EUSD campuses. On January 10, 2026, the City Council approved Addendum No. 1, which reduced SRO staffing from two (2) officers to one (1) officer for the remainder of the 2025–2026 school year and adjusted the monthly reimbursement accordingly.
The proposed agreement establishes a new two-year contract for SRO services for the period of July 1, 2026, through June 30, 2028, and will replace the current agreement and addendum upon their expiration. The agreement continues the assignment of one (1) full-time sworn For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.____
Agenda Item Number: H.5.
Department Recommendation:
Summary:
February 10, 2026 Regular Meeting of the Exeter City Council
police officer as an SRO and reflects updated annual service hours of 2,080 per year. The proposed agreement also updates funding provisions to reflect current staffing levels and includes language allowing for future reimbursement adjustments based on approved salary changes and collective bargaining negotiations.
All other operational, supervisory, and indemnification provisions remain substantially consistent with prior agreements and continue to clearly define the roles and responsibilities of both the City and EUSD.
EUSD will reimburse the City of Exeter $13,703 per month, totaling $164,431 annually, toward the SRO’s salary, benefits, and school-related overtime.
Key fiscal provisions include:
• The SRO rate will be adjusted annually based on approved salary adjustments. • Reimbursement amounts are subject to change based on future negotiations between the City of Exeter and the Exeter Police Officers Association. • The City remains responsible for costs associated with non-school-related duties and overtime.
• If the SRO does not provide 2,080 hours of service during a school year (excluding required training), the reimbursement will be prorated.
Funding impacts will be incorporated into the Police Department’s annual operating budget. • July 1, 2024 – City Council approved the 2024–2026 School Resource Officer Agreement with EUSD
• January 10, 2026 – City Council approved Addendum No. 1 reducing SRO staffing to one (1) officer and adjusting monthly reimbursement
• 2024-2026 SRO Agreement
• DRAFT 2026-2028 SRO Agreement
I move to approve the School Resource Officer Agreement between the City of Exeter and the Exeter Unified School District for the term of July 1, 2026, through June 30, 2028, and authorize the City Administrator to execute the Agreement on behalf of the City.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
February 10, 2026 Regular Meeting of the Exeter City Council
2024-2026
SCHOOL RESOURCE OFFICER AGREEMENT
Between the City of Exeter Police Department
and the Exeter Unified School District
This Agreement is made and entered into by and between the City of Exeter (hereinafter "CITY") and the Exeter Unified School District (hereinafter "EUSD") effective July 1, 2024.
SECTION 1. PURPOSE OF AGREEMENT
The AGREEMENT formalizes the relationship between the participating entities in order to foster an efficient and cohesive program that will build a positive relationship between law enforcement and the youth of our community, with the goal ofreducing crime committed by juveniles and young adults. This AGREEMENT delineates the mission, organizational structure, and procedures of the School Resource Officer Program (hereinafter the "SRO Program") as a joint cooperative effort between the EUSD and CITY. The success of this program relies upon the effective communication between all involved employees, the principal of each individual Exeter school, and other key staff members of each organization.
SECTION 2. TERM
The term of this AGREEMENT shall begin on July 1, 2024, and end on June 30, 2026, unless terminated earlier as provided herein. The parties may renew this AGREEMENT only by separate written agreement or addendum hereto, which must be executed by both parties.
SECTION 3. MISSION, GOALS, AND OBJECTIVES
The mission of the SRO Program is the reduction and prevention of school-related violence and crime committed by juveniles and young adults. The SRO Program aims to create and maintain safe, secure and orderly learning environments for students, teachers and staff. This is accomplished by assigning a Law Enforcement Officer employed by CITY (hereinafter referred to as "SRO") to EUSD facilities on a permanent basis.
Goals and objectives are designed to develop and enhance rapport between youth, police officers, school administrators and parents. Goals of the SRO Program include:
I . Reduce incidents of school violence.
2. Maintaining a safe and secure environment on school grounds.
3. Reduction of criminal offenses committed by juveniles and young adults.
4. Establish a rapport between the SRO and the student population. {S0IG8036}
February 10, 2026 Regular Meeting of the Exeter City Council
s. Establish rapport between the SRO and parents, faculty, staff and administrators.
Moreover, the SRO will establish a trusting channel of communication with students, parents and teachers. The SRO will serve as a positive role model to instill in students' good moral standards, good judgment and discretion, respect for other students, and a sincere concern for the school community. The SRO will promote citizen awareness of the law to enable students to become better-informed and effective citizens, while empowering students with the knowledge of law enforcement efforts and obligations regarding enforcement as well as consequences for violations of the law. The SRO can provide assistance to students and parents concerning problems they face as well as providing information on community resources available to them.
SECTION 4. ORGANIZATIONAL STRUCTURE
A. Composition. CITY shall assign one (I) full time law enforcement officer to serve as SRO for EUSD for the entire school year, and one (1) full time law enforcement officer to serve as SRO for EUSD 180 days a school year. CITY shall retain the exclusive right to exercise the customary functions of management. The SRO's will be certified by the State of California and meet all requirements as set forth by the California Police Officer Standards and Training.
B. Supervision. The administrative control of the SRO Program will be the responsibility of the CITY. Responsibility for the conduct of the SRO's, both personally and professionally, shall remain solely with CITY. The SRO's are employed and retained by the CITY, and in no event will be considered an employee of the EUSD. Day-to-day operation and scheduling for the combined annual 3,520 hours school is in session will be the responsibility of EUSD with the approval of CITY. The Police Department and the EUSD shall each name a contact person who will monitor the program. Each principal will designate a contact person for the school to facilitate communication.
SECTION 5. PROCEDURES
A. Selection. The SRO position will be filled per Police Department directives and selection process. The CITY will make the final selection of any SRO vacancy.
B. SRO Program Structure. The SRO Program shall utilize the SRO Triad concept as set forth by NASRO (National Association of School Resource Officers), which is attached hereto and incorporated herein by reference.
Under this framework, the SRO is first and foremost a law enforcement officer for the providing law enforcement agency. The SRO shall be responsible for carrying [50168036)
February 10, 2026 Regular Meeting of the Exeter City Council
out all duties and responsibilities of a law enforcement officer and shall remain at all times under the control, through the chain of command, of the law enforcement agency. All acts of commission or omission shall conform to the guidelines of the providing law enforcement agency directives.
School officials should ensure that non-criminal student disciplinary matters remain the responsibility of school and staff and not the SRO. Enforcement of the code of student conduct is the responsibility of teachers and administrators. The SRO shall refrain from being involved in the enforcement of disciplinary rules that do not constitute violations of law, except to support staff in maintaining a safe school environment.
The SRO is not a formal counselor or educator, and will not act as such. However, the SRO may be used as a resource to assist students, faculty, staff, and all persons involved with the school. The SRO can be utilized to help instruct students and staff on a variety of subjects, ranging from alcohol and drug education to formalized academic classes. The SRO may use these opportunities to build rapport between the students and the staff. The CITY recognizes, however, that the EUSD shall maintain full, final, and plenary authority over curriculum and instruction in the EUSD, including the instruction of individual students. The Parties recognize and agree that classroom instruction is the responsibility of the classroom teacher, not the CITY or its employees, and the CITY and its employees shall not attempt to control, influence, or interfere with any aspect of the school curriculum or classroom instruction except in emergency situations.
SECTION 6. DUTIES AND RESPONSIBILITIES
A.SRO. The responsibilities of the SRO will include but are not be limited to:
1. Enforce criminal law and protect the students, staff, and public at large against criminal activity. The SRO shall follow the chain of command as set forth in the policies and procedures manual of the CITY. School authorities and the parents of any child involved shall be notified as quickly as possible when the SRO takes any direct law enforcement action involving a student, on-campus or off-campus, during school hours.
2.Complete reports and investigative crimes committed on campus.
3. Coordinate, whenever practical, investigative procedures between law enforcement and school administrators. The SRO shall abide by all applicable legal requirements concerning interviews or searches should it become necessary to conduct formal law enforcement interviews or searches with students or staff on property or at school functions under the jurisdiction of the EUSD. The SRO [50168036}
February 10, 2026 Regular Meeting of the Exeter City Council
will not be involved in searches conducted by school personnel unless a criminal act is involved or unless school personnel require the assistance of the SRO because of exigent circumstances, such as the need for safety or to prevent flight.
Formal investigations and arrests by law enforcement officials will be conducted in accordance with applicable legal requirements.
4.Take appropriate enforcement action on criminal matters as necessary. The SRO shall, whenever practical, advise the principal before requesting additional enforcement assistance on campus and inform the principal of any additional law enforcement responsibilities that may need to be undertaken.
5. The SRO will wear the CITY issued uniform with all nonnal accessories and equipment, including a CEW (Conducted Electrical Weapon), QC (pepper spray) and firearm. The Exeter Police Department Chief of Police or his designee may allow an exception to this rule at his/her discretion based on investigatory or policing needs.
6. The SRO shall be highly visible throughout the campus, yet be unpredictable in their movements. For officer safety reasons, the SRO shall not establish any set routing, which allows predictability in their movements and their locations.
7. Confer with the principal to develop plans and strategies to prevent and/or minimize dangerous situations on or near the campus or involving students at school-related activities.
8.Comply with all laws, regulations, and school board policies applicable to employees of the EUSD, including but not limited to laws, regulations and policies regarding access to confidential student records and/or the detention, investigation, and searching of students on school premises, provided the SRO shall under no circumstances be required or expected to act or in a manner inconsistent with their duties as law enforcement officers. The use of confidential school records by the SRO shall be done only with the principal's approval and as allowed under the Family Educational Rights and Privacy Act. Any existing rights or benefits of personnel assigned under this agreement shall not be abridged, and remain in full effect.
9.Provide information concerning questions about law enforcement topics to students and staff.
1 0.Develop expertise in presenting various subjects, particularly in meeting federal and state mandates in drug/alcohol abuse prevention education, and provide these presentations at the request of the school personnel in accordance with the established curriculum.
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February 10, 2026 Regular Meeting of the Exeter City Council
11.Prepare lesson plans necessary for approved-classroom instruction.
12.Provide supervised classroom instruction on a variety of law related education and other topics deemed appropriate and approved by the SRO's agency supervisor and a school administrator.
13.The SRO shall attend school special events as needed (for example, PTA meetings). Upon request and approval by the EUSD, any other expenses generated beyond the Scheduled workday (for example, school dances, football games, etc.) by the SRO or any other Exeter Police Officer in his/her absence, will be billed to the EUSD as they occur, by mailing an invoice within 30 days of the occurrence.
14.Attend law enforcement agency in-service training as required. Reasonable attempts will be made to schedule such training to minimize his/her absence from school on aninstructional day.
15 .Attend meetings of parent and faculty groups to solicit their support and tmderstanding of the school resource program and to promote awareness of law enforcement functions.
16.The SRO will be familiar with all community agencies offering assistance to youths and their families such as mental health clinics, drug treatment centers, etc. and may make referrals when appropriate.
17.It is the responsibility of the SRO to report schedule conflicts to the EUSD.
B. SRO SUPERVISOR. The responsibilities of the SRO supervisor will include but are not be limited to:
1. Coordinate work assignments of the SRO.
2.Ensure SRO compliance with CITY directives.
3. Coordinate scheduling and work hours of the SRO's (Vacation requests, sick leave, mandated training etc.)
4.Work with the schools to make any adjustments to the SRO program throughout the school year.
5. Complete the SR O's annual performance evaluation. The SRO supervisor will request feedback from the schools designated contact person during the evaluation process.
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February 10, 2026 Regular Meeting of the Exeter City Council
C.EUSD. The responsibilities of the EUSD will include but are not limited to:
1. The EUSD shall provide the SRO with a private, appropriately furnished and climate controlled office space at the schools that can be secured and is reasonably acceptable to the CITY. This shall include but is not limited to a desk with drawers, chair, filing cabinet for files and records which can be properly locked and secured, a telephone and computer.
2. Reasonable opportunity to address students, teachers, school administrators, and parents about the SRO program, goals and objectives. Administrators shall seek input from the SRO regarding criminal justice problems relating to students and site security issues.
3. When school personnel discover weapons, drugs, alcohol, or the illegal contraband on school property, the SRO shall be notified as soon as reasonably possible. If no juvenile or criminal charges are to be filed and no administrative action is to be taken by the Schools, the contraband shall be confiscated by the SRO according to Police Department policy and properly disposed of.
4. School personnel shall timely notify the SRO with the names of specific individuals who are not allowed on school property, and shall notify the SRO of any anticipated parental problems resulting from disciplinary action taken against a student.
5. Work cooperatively with the CITY to make any needed adjustments to the SRO program throughout the year.
6. Provide the CITY with updated copies of all laws, rules, regulations, and school board policies applicable to employees of the School, including but not limited to laws, rules, regulations and policies regarding access to confidential student records and/or the detention, investigation, and searching of students on school premises.
SECTION 7. ENFORCEMENT
Although the SRO has been placed in a formal educational environment, he/she are not relieved of the official duties as an enforcement officer. The SRO shall intervene when it is necessary to prevent any criminal act or maintain a safe school environment. Citations shall be issued and arrests made when appropriate and in accordance with California state law and department policy. The SRO, CITY and the Tulare County District Attorney will have the final decision on whether criminal charges shall be filed. [S016R0J6)
February 10, 2026 Regular Meeting of the Exeter City Council
The CITY will reserve the right to temporarily remove the SRO in the event that additional officers are needed during a critical incident or natural disaster.
SECTION 8. FUNDING
1. Salaries:
EUSD shall pay on the first of the month and no later than the tenth of the month of the City of Exeter $20,523 Per Month for a total of $246,276 per annum towards the SRO's hourly rate and benefits and any overtime related to the SRO's school duties.
CITY shall pay the remaining balance and any overtime related to non-SRO duties, at time and a half for the hourly wage for the officer. If the SRO's do not provide service to the District for 3,520 hours in a school year, other than for attendance at necessary trainings, the amount paid by the District shall be adjusted by a daily rate for the number of days service was not provided.
2. Supplemental Services:
EUSD will provide school specific funding for vehicle decals and anything not normally supplied by CITY.
CITY will supply any Police Officer Standards and Training mandated training and law enforcement specific equipment pursuant to CITY policy.
SECTION 9. TERMINATION
EUSD or CITY may terminate this agreement without cause any time after the effective date, by giving a thirty (30) day written notice to the other party. In the event of termination, EUSD shall compensate CITY for all costs to the date of termination. CITY shall continue to provide services after notice to terminate and during the thirty (30) day notice period unless EUSD, in the notice, requests CITY not perform Services. The notice shall be deemed given when personally delivered to the EUSD or CITY representative or three (3) days after the date the notice is deposited in the United States mail, first-class postage paid, and addressed to the appropriate representative as specified in this agreement.
In the event agreement is terminated pursuant to this section, the parties acknowledge that the amount owed pursuant to Section 8 will be prorated according to the months in the contract year that this agreement was in effect.
SECTION 10. INDEMNIFICATION
1. EUSD shall indemnify, defend, and hold harmless CITY, its officers, officials, employees, and volunteers from and against all liability, claims, damage, cost, expenses, awards, fines,judgments, and
{S0168036)
February 10, 2026 Regular Meeting of the Exeter City Council
expenses oflitigation (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of or in connection with the assigned officer's performance of work or his or her failure to comply with any of its obligations contained in the Agreement, except such loss or damage which was caused by the active negligence by the CITY, or the gross or willful misconduct of the assigned officer.
2. The CITY shall indemnify, defend, and hold harmless EUSD, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of the active negligence by the CITY or the gross or willful misconduct of the assigned officer during the performance of work hereunder.
3. In the event of concurrent negligence on the part of EUSD or any of its officers, directors, trustees, employees, agents or volunteers, and CITY or any of its officers, officials, employees, agents or volunteers, the liability for any and all such claims, demands and actions in law equity for such losses, fines, penalties, forfeiture, costs and damages shall be apportioned under the State of California's theory of comparative negligence as presently established or as may be modified hereafter.
4. If EUSD rejects a tender of defense by the CITY and/or the assigned officer under this Agreement, and it is later determined that the CITY and/or the officer breached no duty of care and/or was immune from liability, EUSD shall reimburse the CITY and/or officer for any and all litigation expenses (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost). A duty of care or immunity determination may be made by a jury or a court, including a declaratory relief determination by a court after the CITY and/or officer settles a liability claim, with or without participation by the EUSD.
5. The Parties acknowledge that it is not the intent of the Agreement to create a duty of care by the CITY or its assigned officer that they would not owe in the absence of the Agreement. The Agreement does not create an affirmative duty of care (including, without limitation, a duty to protect, a duty to deter and/or duty to intervene) by the CITY or the assigned officer and the absence of the assigned officers and/or patrol vehicle is not a material breach of this Agreement. The Parties further acknowledge that by entering into this Agreement neither the CITY nor its assigned officer intends to waive any immunities to which they would be entitled in the absence of the Agreement.
SECTION lOA. WORKERS' COMPENSATION LIABLITY
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February 10, 2026 Regular Meeting of the Exeter City Council
EUSD assumes workers' compensation liability for injury or death ofits officers, agents, employees and volunteers, and assumes no workers' compensation responsibility for the elected and appointed officials, officers, and employees of the CITY.
The CITY assumes worker's compensation liability for injury or death of its elected and appointed officials, officers, and employees, and assumes no workers' compensation responsibility for the officers, agents, employees and volunteers of the EUSD.
SECTION 11. NOTICE
Any notice consent or other communication in connection with the agreement shall be in writing and may be delivered in person, by mail or by email. If hand-delivered, the notice shall be effective upon delivery. If by email, the notice shall be effective when sent. If served by mail, the notice shall be effective three (3) business days after being deposited in the United States Postal Service by certified mail, return receipt requested, addressed appropriately to the intended recipient as follows:
Ifto the CITY:
Chief of Police
Exeter Police
Department 100 N. C
Street
Exeter, CA 93221
{S0l680J6)
Ifto the EUSD:
Superintendent of
Schools Exeter Unified
School District 215 N.
Crespi
Exeter, CA 93221
February 10, 2026 Regular Meeting of the Exeter City Council
SECTION 12. INTEGRATION OF PRIOR TERMS AND CONDITIONS
This Agreement, including all recitals, constitutes the entire agreement of the Parties. This Agreement may be amended or modified only by the mutual written agreement of the Parties. This Agreement is invalid unless approved by the legislative body of each Party, although it may be executed by an authorized agent of each Party. An authorized agent of the City shall be a person specifically authorized by the legislative body of the City to execute this Agreement, at the level of City Administrator or City Attorney or equivalent.
The indemnity sections shall survive termination or expiration of this Agreement.
SECTION 13. INDEPENDENT CONTRACTOR ST A TUS
CITY, in the performance of this Agreement, shall be and act as an independent contractor.
CITY understands and agrees that CITY and the CITY Parties shall not be considered officers, employees, agents, partners, or joint ventures of EUSD, and are not entitled to benefits of any kind or nature provided to employees of EUSD and/or to which EUSD's employees are entitled.
CITY agrees to advise everyone it designates or hires to perform any duty under this Agreement that they are not employees of EUSD.SECTION 14. GOVERNING LAW This agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its choice of law rules. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the Superior Court of the State of California for the County of Tulare, subject to transfer of venue under applicable State law, provided that nothing in this Agreement shall constitute a waiver of immunity to suit by the EUSD.
SECTION 15. WAIVER
No delay or omission by EUSD or CITY in exercising any right und~r this agreement shall operate as a waiver of that or any other right, and no single or partial exercise of any right shall preclude the EUSD or CITY from any or further exercise of any right or remedy.
Furthermore, the failure of EUSD or CITY to insist on strict compliance with any provision of this agreement will not be considered a waiver of any right to do so.
SECTION 16. RECORDS AND AUDIT
CITY shall maintain complete and accurate records with respect to the services rendered and [S0 J68036)
February 10, 2026 Regular Meeting of the Exeter City Council
the costs incurred under this agreement, including records with respect to any payments to employees and subcontractors. All such records shall be prepared in accordance with generally accepted accounting procedures. Upon request, CITY shall make such records available to EUSD for the purpose of auditing and copying such records for a period of five years from the date of final payment under this agreement.
SECTION 17. EXECUTION IN COUNTERPARTS
This agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy, facsimile, or an original, with all signatures appended together, shall be deemed a fully executed agreement.
Adam Ennis
City Administrator Superintendent of EUSD
Date Date f I
(S0l68036)
February 10, 2026 Regular Meeting of the Exeter City Council
{50168036}
2026-2028
SCHOOL RESOURCEOFFICER AGREEMENT
Between the City of Exeter Police Department
and the Exeter Unified School District
This Agreement is made and entered into by and between the City of Exeter (hereinafter "CITY") and the Exeter Unified School District (hereinafter "EUSD") effective July 1, 2026.
SECTION 1. PURPOSE OF AGREEMENT
The AGREEMENT formalizes the relationship between the participating entities in order to foster an efficient and cohesive program that will build a positive relationship between law enforcement and the youth of our community, with the goal of reducing crime committed by juveniles and young adults. This AGREEMENT delineates the mission, organizational structure, and procedures of the School Resource Officer Program (hereinafter the "SRO Program") as a joint cooperative effort between the EUSD and CITY. The success of this program relies upon the effective communication between all involved employees, the principal of each individual Exeter school, and other key staff members of each organization.
SECTION 2. TERM
The term ofthis AGREEMENT shall begin on July 1, 2026, and end on June 30, 2028, unless terminated earlier as provided herein. The parties may renew this AGREEMENT only by separate written agreement or addendum hereto, which must be executed by both parties.
SECTION 3. MISSION, GOALS, AND OBJECTIVES
The mission of the SRO Program is the reduction and prevention of school-related violence and crime committed by juveniles and young adults. The SRO Program aims to create and maintain safe, secure and orderly learning environments for students, teachers and staff. This is accomplished by assigning a Law Enforcement Officer employed by CITY (hereinafter referred to as "SRO") to EUSD facilities on a permanent basis.
Goals and objectives are designed to develop and enhance rapport between youth, police officers, school administrators and parents. Goals of the SRO Program include:
1. Reduce incidents of school violence.
2. Maintaining a safe and secure environment on school grounds.
3. Reduction of criminal offenses committed by juveniles and young adults.
4. Establish a rapport between the SRO and the student population.
5. Establish rapport between the SRO and parents, faculty, staff and administrators.
February 10, 2026 Regular Meeting of the Exeter City Council
{50168036}
Moreover, the SRO will establish a trusting channel of communication with students, parents and teachers. The SRO will serve as a positive role model to instill in students’ good moral standards, good judgment and discretion, respect for other students, and a sincere concern for the school community. The SRO will promote citizen awareness of the law to enable students to become better-informed and effective citizens, while empowering students with the knowledge of law enforcement efforts and obligations regarding enforcement as well as consequences for violations of the law. The SRO can provide assistance to students and parents concerning problems they face as well as providing information on community resources available to them.
SECTION 4. ORGANIZATIONAL STRUCTURE
A.Composition. CITY shall assign one (1) full-time law enforcement officer to serve as SRO for EUSD for the entire school year. CITY shall retain the exclusive right to exercise the customary functions of management. The SRO will be certified by the State of California and meet all requirements as set forth by the California Police Officer Standards and Training.
B.Supervision. The administrative control of the SRO Program will be the responsibility of the CITY. Responsibility for the conduct of the SRO, both personally and professionally, shall remain solely with CITY. The SRO is employed and retained by the CITY, and in no event will be considered an employee of the EUSD. Day-to-day operation and scheduling for the annual 2,080 working hours will be the responsibility of EUSD with the approval of CITY. The Police Department and the EUSD shall each name a contact person who will monitor the program. Each principal will designate a contact person for the school to facilitate communication.
SECTION 5. PROCEDURES
A.Selection. The SRO position will be filled per Police Department directives and selection process. The CITY will make the final selection of any SRO vacancy.
B.SRO Program Structure. The SRO Program shall utilize the SRO Triad concept as set forth by NASRO (National Association of School Resource Officers), which is attached hereto and incorporated herein by reference.
Under this framework, the SRO is first and foremost a law enforcement officer for the providing law enforcement agency. The SRO shall be responsible for carrying out all duties and responsibilities of a law enforcement officer and shall remain at all times under the control, through the chain of command, of the law enforcement agency. All acts of commission or omission shall conform to the guidelines of the February 10, 2026 Regular Meeting of the Exeter City Council
{50168036}
providing law enforcement agency directives.
School officials should ensure that non-criminal student disciplinary matters remain the responsibility of school and staff and not the SRO. Enforcement of the code of student conduct is the responsibility of teachers and administrators. The SRO shall refrain from being involved in the enforcement of disciplinary rules that do not constitute violations of law, except to support staff in maintaining a safe school environment.
The SRO is not a formal counselor or educator and will not act as such. However, the SRO may be used as a resource to assist students, faculty, staff, and all persons involved with the school. The SRO can be utilized to help instruct students and staff on a variety of subjects, ranging from alcohol and drug education to formalized academic classes. The SRO may use these opportunities to build rapport between the students and the staff. The CITY recognizes, however, that the EUSD shall maintain full, final, and plenary authority over curriculum and instruction in the EUSD, including the instruction of individual students. The Parties recognize and agree that classroom instruction is the responsibility of the classroom teacher, not the CITY or its employees, and the CITY and its employees shall not attempt to control, influence, or interfere with any aspect of the school curriculum or classroom instruction except in emergency situations.
SECTION 6. DUTIES AND RESPONSIBILITIES
A.SRO. The responsibilities of the SRO will include but are not limited to:
1.Enforce criminal law and protect the students, staff, and public at large against criminal activity. The SRO shall follow the chain of command as set forth in the policies and procedures manual of the CITY. School authorities and the parents of any child involved shall be notified as quickly as possible when the SRO takes any direct law enforcement action involving a student, on-campus or off-campus, during schoolhours.
2.Complete reports and investigative crimes committed on campus.
3.Coordinate, whenever practical, investigative procedures between law enforcement and school administrators. The SRO shall abide by all applicable legal requirements concerning interviews or searches should it become necessary to conduct formal law enforcement interviews or searches with students or staff on property or at school functions under the jurisdiction of the EUSD. The SRO will not be involved in searches conducted by school personnel unless a criminal act isinvolved or unless school personnel require the assistance of the SRO because of exigent circumstances, such as the need for safety or to prevent flight.
February 10, 2026 Regular Meeting of the Exeter City Council
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Formal investigations and arrests by law enforcement officials will be conducted in accordance with applicable legal requirements.
4.Take appropriate enforcement action on criminal matters as necessary. The SRO shall, whenever practical, advise the principal before requesting additional enforcement assistance on campus and inform the principal of any additional law enforcement responsibilities that may need to be undertaken.
5.The SRO will wear the CITY issued uniform with all normal accessories and equipment, including a CEW (Conducted Electrical Weapon), OC (pepper spray) and firearm. The Exeter Police Department Chief of Police or his designee may allow an exception to this rule at his/her discretion based on investigatory or policing needs.
6.The SRO shall be highly visible throughout the campus yet be unpredictable in their movements. For officer safety reasons, the SRO shall not establish any set routing, which allows predictability in their movements and their locations.
7.Confer with the principal to develop plans and strategies to prevent and/or minimize dangerous situations on or near the campus or involving students at school-related activities.
8.Comply with all laws, regulations, and school board policies applicable to employees of the EUSD, including but not limited to laws, regulations and policies regarding access to confidential student records and/or the detention, investigation, and searching of students on school premises, provided the SRO shall under no circumstances be required or expected to act or in a manner inconsistent with their duties as law enforcement officers. The use of confidential school records by the SRO shall be done only with the principal's approval and as allowed under the Family Educational Rights and Privacy Act. Any existing rights or benefits of personnel assigned under this agreement shall not be abridged and remain in full effect.
9.Provide information concerning questions about law enforcement topics to students and staff.
10. Develop expertise in presenting various subjects, particularly in meeting federal and state mandates in drug/alcohol abuse prevention education and provide these presentations at the request of the school personnel in accordance with the established curriculum.
11.Prepare lesson plans necessary for approved-classroom instruction.
12.Provide supervised classroom instruction on a variety of law related education February 10, 2026 Regular Meeting of the Exeter City Council
{50168036}
and other topics deemed appropriate and approved by the SRO's agency supervisor and a school administrator.
13.The SRO shall attend school special events as needed (for example, PTA meetings). Upon request and approval by the EUSD, any other expenses generated beyond the Scheduled workday (for example, school dances, football games, etc.) by the SRO or any other Exeter Police Officer in his/her absence, will be billed to the EUSD as they occur, by mailing an invoice within 30 days of the occurrence.
14.Attend law enforcement agency in-service training as required. Reasonable attempts will be made to schedule such training to minimize his/her absence from school on aninstructional day.
15.Attend meetings of parent and faculty groups to solicit their support and understanding of the school resource program and to promote awareness of law enforcement functions.
16.The SRO will be familiar with all community agencies offering assistance to youths and their families such as mental health clinics, drug treatment centers, etc. and may make referrals when appropriate.
17.It is the responsibility of the SRO to report schedule conflicts to the EUSD.
B. SRO SUPERVISOR. The responsibilities of the SRO supervisor will include but are not limited to:
1.Coordinate work assignments of the SRO.
2.Ensure SRO compliance with CITY directives.
3.Coordinate scheduling and work hours of the SRO's(Vacation requests,sick leave, mandated training etc.)
4.Work with the schools to make any adjustments to the SRO program throughout the school year.
5.Complete the SRO's annual performance evaluation. The SRO supervisor will request feedback from the school’s designated contact person during the evaluation process.
February 10, 2026 Regular Meeting of the Exeter City Council
C. EUSD. The responsibilities of the EUSD will include but are not limited to:
1.The EUSD shall provide the SRO with a private, appropriately furnished and climate-controlled office space at the schools that can be secured and is reasonably acceptable to the CITY. This shall include but is not limited to a desk with drawers, chair, filing cabinet for files and records which can be properly locked and secured, a telephone and computer.
2.Reasonable opportunity to address students, teachers, school administrators, and parents about the SRO program, goals and objectives. Administrators shall seek input from the SRO regarding criminal justice problems relating to students and site security issues.
3.When school personnel discover weapons, drugs, alcohol, or the illegal contraband on school property, the SRO shall be notified as soon as reasonably possible. If no juvenile or criminal charges are to be filed and no administrative action is to be taken by the Schools, the contraband shall be confiscated by the SRO according to Police Department policy and properly disposed of.
4.School personnel shall timely notify the SRO with the names of specific individuals who are not allowed on school property and shall notify the SRO of any anticipated parental problems resulting from disciplinary action taken against a student.
5.Work cooperatively with the CITY to make any needed adjustments to the SRO program throughout the year.
6.Provide the CITY with updated copies of all laws, rules, regulations, and school board policies applicable to employees of the School, including but not limited to laws, rules, regulations and policies regarding access to confidential student records and/or the detention, investigation, and searching of students on school premises.
SECTION 7. ENFORCEMENT
Although the SRO has been placed in a formal educational environment, he/she are not relieved of the official duties as an enforcement officer. The SRO shall intervene when it is necessary to prevent any criminal act or maintain a safe school environment. Citations shall be issued and arrests made when appropriate and in accordance with California state law and department policy. The SRO, CITY and the Tulare County District Attorney will have the final decision on whether criminal charges shall be filed.
February 10, 2026 Regular Meeting of the Exeter City Council
The CITY will reserve the right to temporarily remove the SRO in the event that additional officers are needed during a critical incident or natural disaster.
SECTION 8. FUNDING
1.Salaries:
EUSD shall pay on the first of the month and no later than the tenth of the month to the City of Exeter $13,703 Per Month for a total of $164,431 per annum towards the SRO’s hourly rate and benefits and any overtime related to the SRO's school duties. SRO’s rate shall be adjusted annually based on approved salary adjustments. This amount is subject to change based on future negotiations between the City of Exeter and the Exeter Police Officers Association. CITY shall pay the remaining balance and any overtime related to non-SRO duties, at time and a half for the hourly wage for the officer. If the SRO does not provide service to the District for 2,080 hours in a school year, other than for attendance at necessary trainings, the amount paid by the District shall be adjusted by a daily rate for the number of days service was not provided.
2.Supplemental Services:
EUSD will provide school specific funding for vehicle decals and anything not normally supplied by CITY.
3.CITY willsupply any Police Officer Standards and Training mandated training and law enforcement specific equipment pursuant to CITYpolicy.
SECTION 9. TERMINATION
EUSD or CITY may terminate this agreement without cause any time after the effective date, by giving thirty (30) day written notice to the other party. In the event of termination, EUSD shall compensate CITY for all coststo the date of termination. CITY shall continue to provide services after notice to terminate and during the thirty (30) day notice period unless EUSD, in the notice, requests CITY not perform Services. The notice shall be deemed given when personally delivered to the EUSD or CITY representative or three (3) days after the date the notice is deposited in the United States mail, first-class postage paid and addressed to the appropriate representative as specified in this agreement. In the event agreement is terminated pursuant to this section, the parties acknowledge that the amount owed pursuant to Section 8 will be prorated according to the months in the contract year February 10, 2026 Regular Meeting of the Exeter City Council
that this agreement was in effect.
SECTION 10. INDEMNIFICATION
1.EUSD shall indemnify, defend, and hold harmless CITY, its officers, officials, employees, and volunteers from and against all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of or in connection with the assigned officer's performance of work or his or her failure to comply with any of its obligations contained in the Agreement, except such loss or damage which was caused by the active negligence by the CITY, or the gross or willful misconduct of the assigned officer.
2.The CITY shall indemnify, defend, and hold harmless EUSD, its officers, officials, employees, and volunteers from and against any and all liability, claims, damage, cost, expenses, awards, fines, judgments, and expenses of litigation (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost) of every nature arising out of the active negligence by the CITY or the gross or willful misconduct of the assigned officer during the performance ofwork hereunder.
3.In the event of concurrent negligence on the part of EUSD or any of its officers, directors, trustees, employees, agents or volunteers, and CITY or any of its officers, officials, employees, agents or volunteers, the liability for any and all such claims, demands and actions in law equity for such losses, fines, penalties, forfeiture, costs and damages shall be apportioned under the State of California's theory of comparative negligence as presently established or as may be modified hereafter.
4. If EUSD rejects a tender of defense by the CITY and/or the assigned officer under this Agreement, and it is later determined that the CITY and/or the officer breached no duty of care and/or was immune from liability, EUSD shall reimburse the CITY and/or officer for any and all litigation expenses (including, without limitation, costs, attorney fees, expert witness fees and prevailing party fees and cost). A duty of care or immunity determination may be made by a jury or a court, including a declaratory relief determination by a court after the CITY and/or officer settles a liability claim, with or without participation by the EUSD.
5.The Parties acknowledge that it is not the intent of the Agreement to create a duty of care by the CITY or its assigned officer that they would not owe in the absence of the Agreement. The Agreement does not create an affirmative duty of care (including, without limitation, a duty to protect, a duty to deter and/or duty to intervene) by the CITY or the assigned officer and the absence of the assigned officers and/or patrol February 10, 2026 Regular Meeting of the Exeter City Council
vehicle is not a material breach of this Agreement. The Parties further acknowledge that by entering into this Agreement neither the CITY nor its assigned officer intends to waive any immunities to which they would be entitled in the absence of the Agreement.
SECTION 10A. WORKERS’ COMPENSATION LIABLITY
EUSD assumes workers' compensation liability for injury or death of its officers, agents, employees and volunteers, and assumes no workers' compensation responsibility for the elected and appointed officials, officers, and employees of the CITY.
The CITY assumes worker's compensation liability for injury or death of its elected and appointed officials, officers, and employees, and assumes no workers' compensation responsibility for the officers, agents, employees and volunteers of the EUSD.
SECTION 11. NOTICE
Any notice consent or other communication in connection with the agreement shall be in writing and may be delivered in person, by mail or by email. If hand-delivered, the notice shall be effective upon delivery. If by email, the notice shall be effective when sent. If served by mail, the notice shall be effective three (3) business days after being deposited in the United States Postal Service by certified mail, return receipt requested, addressed appropriately to the intended recipient as follows:
If to the CITY:
Chief of Police
Exeter Police
Department
100 N. C Street
Exeter, CA 93221
If to the EUSD:
Superintendent of
Schools Exeter Unified
School District
215 N. Crespi
Exeter, CA 93221
February 10, 2026 Regular Meeting of the Exeter City Council
SECTION 12. INTEGRATION OF PRIOR TERMS AND CONDITIONS
This Agreement, including all recitals, constitutes the entire agreement of the Parties. This Agreement may be amended or modified only by the mutual written agreement of the Parties. This Agreement isinvalid unless approved by the legislative body of each Party, although it may be executed by an authorized agent of each Party. An authorized agent of the City shall be a person specifically authorized by the legislative body of the City to execute this Agreement, at the level of City Administrator or City Attorney or equivalent.
The indemnity sections shall survive termination or expiration of this Agreement.
SECTION 13. INDEPENDENT CONTRACTOR STATUS
CITY, in the performance of this Agreement, shall be and act as an independent contractor.
CITY understands and agrees that CITY and the CITY Parties shall not be considered officers, employees, agents, partners, or joint ventures of EUSD, and are not entitled to benefits of any kind or nature provided to employees of EUSD and/or to which EUSD's employees are entitled.
CITY agrees to advise everyone it designates or hires to perform any duty under this Agreement that they are not employees of EUSD.
SECTION 14. GOVERNING LAW
This agreement shall be governed by and construed in accordance with the laws of the State of California, excluding its choice of law rules. Any action or proceeding seeking any relief under or with respect to this Agreement shall be brought solely in the Superior Court of the State of California for the County of Tulare, subject to transfer of venue under applicable State law, provided that nothing in this Agreement shall constitute a waiver of immunity to suit by the EUSD.
SECTION 15. WAIVER
No delay or omission by EUSD or CITY in exercising any right under this agreement shall operate as a waiver of that or any other right, and no single or partial exercise of any right shall preclude the EUSD or CITY from any or further exercise of any right or remedy.
Furthermore, the failure of EUSD or CITY to insist on strict compliance with any provision of this agreement will not be considered a waiver of any right to do so.
February 10, 2026 Regular Meeting of the Exeter City Council
SECTION 16. RECORDS AND AUDIT
CITY shall maintain complete and accurate records with respect to the services rendered and the costs incurred under this agreement, including records with respect to any payments to employees and subcontractors. All such records shall be prepared in accordance with generally accepted accounting procedures. Upon request, CITY shallmake such records available to EUSD for the purpose of auditing and copying such records for a period of five years from the date of final payment under this agreement.
SECTION 17. EXECUTION IN COUNTERPARTS
This agreement may be executed in counterparts such that the signatures may appear on separate signature pages. A copy, facsimile, or an original, with all signatures appended together, shall be deemed a fully executed agreement.
Jason Ridenour George Eddy
City Administrator Superintendent of EUSD
Date Date
February 10, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
February 10, 2026
Wording for Agenda:
Authorizing a Project Cost Increase for Replacement of the Clarifier Gearbox at the Wastewater Treatment Plant.
Submitting Department:
Public Works
Contact Name:
Zachary Boudreaux, Public Works Director
Department Recommendation:
Staff recommends that City Council authorize the additional expenditure for replacement of the clarifier gearbox for the City’s Wastewater Treatment Plant, for a total project cost of $90,940.00. This represents an increase of $66,391.00 from the original proposed repair cost of $24,549.00.
Summary:
The secondary clarifier gearbox has sustained extensive internal mechanical damage beyond the scope of feasible repair. A detailed evaluation determined that critical components, including gear sets, bearings, shafts, and housing interfaces, have experienced severe wear and structural degradation because of prolonged operation under load and corrosive conditions. Given the extent of the damage, refurbishment is impractical and would not provide reliable long-term operation.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
Regular Item
Public Hearing
Review:
City Administrator
(Initials Required)
J.R.
Agenda Item Number: H.6.
February 10, 2026 Regular Meeting of the Exeter City Council
Background:
On December 9,2025, the City Council authorized repair of the clarifier gear box. However, after further evaluation the severity of the damage to the clarifier gear box was more than initially believed and repair was determined to no longer a viable option. Replacement of the gearbox is necessary to restore proper function of the sludge collection and scum removal mechanisms and to ensure safe, reliable continuous operation of the clarifier.
Continued operation without replacement of the existing gearbox would pose a substantial risk to the clarifier structure and downstream treatment processes. Failure to proceed with replacement would result in continued loss of solids removal capability, increased potential for permit violations, emergency response costs, and possible secondary damage to the clarifier mechanism and structure.
Fiscal Impact:
The total cost to replace the clarifier gearbox is $90,940, an increase of $66,391 from the prior approved repair. The proposed funding source is the Wastewater Enterprise Fund.
Prior City Council Actions:
On December 9th, 2025, Council approved the initial approach to repair the gearbox.
Attachments:
• Quote from Warren & Berg
Recommended motion to be made by the City Council:
I move to authorize a project cost increase due to unanticipated damages to the clarifier gearbox at the wastewater treatment facility in the amount of $66,391.00.
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
February 10,2026
Wording for Agenda:
Authorize the Purchase of Eight Fire Hydrants from Pace Supply and Appropriating the Necessary Funds.
Submitting Department:
Public Works
Contact Name:
Zachary Boudreaux, Public Works Director
Staff recommend the City Council authorize the purchase of eight Clow fire hydrants in the amount of $32,840.02 from Pace Supply, as required by City standard specifications. PACE Supply is the sole authorized regional vendor for Clow fire hydrants.
The Public Works Department is requesting approval to purchase eight Clow fire hydrants from PACE Supply. The City’s standard specifications require the use of Clow fire hydrants for all installations within the water distribution system. PACE Supply is the only authorized vendor through which Clow fire hydrants are available, making this purchase consistent with City standards and procurement requirements.
Replacement of these remaining eight fire hydrants will restore the City’s fire suppression operational capacity and ensure continued reliability within the water distribution network.
Fire hydrants are a critical component of the City’s water distribution system and are essential for maintaining adequate fire protection, public safety, and regulatory compliance. Several existing hydrants require replacement due to age, wear, and operational deficiencies.
The City has adopted Clow fire hydrants as the standard for all new and replacement installations. This standardization ensures compatibility with existing infrastructure and allows Public Works and Fire Department personnel to efficiently operate and maintain the system.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.____
Agenda Item Number: H.7.
Department Recommendation:
Summary:
Background:
February 10, 2026 Regular Meeting of the Exeter City Council
PACE Supply is the sole authorized vendor for Clow fire hydrants available to the City. As a result, obtaining competitive quotes from multiple vendors is not feasible without deviating from the City’s adopted standards. Procuring the hydrants from PACE Supply ensures compliance with City specifications while avoiding the introduction of non-standard equipment that would increase maintenance costs and operational risk.
The total cost for eight fire hydrants is $32,840.02. The proposed funding source is the Water Enterprise Fund.
None associated with this action.
• Quote from Pace Supply
I move to appropriate funds from the Water Enterprise Funs and authorize staff to purchase eight (8) fire hydrants from Pace Supply in the amount of $32,840.02.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
February 10, 2026 Regular Meeting of the Exeter City Council
QUOTATION
Part Number Description Price Qty Unit Extended Price
Quote#
Quote Date
Page#
Subtotal
Estimated Sales Tax
Estimated Freight
Total
Ship To:
Expiration Date
Job Name
Requested By
FOB Prepared By
Salesperson
Ln#
2678231
02/04/26
1 WE ARE PLEASED TO QUOTE YOU ON THE FOLLOWING MATERIAL
PACE SUPPLY CORP
4569 E. HOME AVENUE
FRESNO CA 93703
559-251-7581
02/07/26
Bernie Howell
CITY OF EXETER 41102-00
PO BOX 237
EXETER CA 93221
ORIGIN [email protected]
2530.82
30309.20
Bernie Howell
[email protected]
32840.02
Online Quote
2678231
>>> SEGMENT: 1 - 1
FHDMEDMF254554S FIRE HYD DRY CLOW MED MJ FRESNO SILVER 5 3708.02 8 1/4 54
1 EA 29664.16
2 DCFACCRETPVC6 6 RET WEDGE ACTION ACC PVC 80.63 8 EA 645.04 ---------.--
30309.20
February 10, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
February 10, 2026
Wording for Agenda:
Authorize an Agreement for the Installation of Replacement Fire Hydrants with Charles Testerman General Engineering.
Submitting Department:
Public Works
Contact Name:
Zackary Boudreaux, Public Works Director
Staff recommends that the City Council authorize staff to enter into an agreement with Charles Testerman General Engineering for the installation of eight (8) fire hydrants in the amount of $58,070.00 with a 20% contingency of $11,614.00 and a 20% project management appropriation of $13,936.80 for a total project cost of $83,620.80.
The Public Works Department has determined that eight fire hydrants within the City need to be replaced. This item requests authorization to execute an agreement for the installation of eight fire hydrants within the City’s water distribution system. Project quotes were solicited in accordance with City purchasing policy requirements. Three quotes were solicited, only two quotes were received in a reasonable time frame, and the lowest responsive and responsible quote was submitted by Charles Testerman General Engineering.
The City maintains fire hydrants as part of its water distribution system to provide adequate fire flow, system redundancy, and emergency response capability. Public Works staff assessed hydrant condition, spacing, and operational performance and identified eight locations requiring complete hydrant and/or valve replacement to restore proper function.
The scope of work includes installing new fire hydrants, valves, fittings, and associated piping; performing system connections; traffic control; testing; and site restoration. All work will be For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: H.8.
Department Recommendation:
Summary:
Background:
February 10, 2026 Regular Meeting of the Exeter City Council
performed in accordance with City standards, applicable fire protection requirements, and water system specifications.
Staff solicited three quotes from qualified firms to complete the necessary work and two quotes were received. Staff made efforts to contact the third prospective vendor; however, no quote was submitted.
Following review of the quotes, staff determined that Charles Testerman General Engineering submitted the lowest responsive and responsible bid and demonstrated the experience, licensing, and capacity necessary to complete the work in accordance with project requirements.
The proposed project cost is $58,070.00 with a 20% contingency of $11,614.00 due to the age of the infrastructure to cover unforeseen circumstances and a 20% project management of $13,936.80 for a total project cost of $83,620.80.
The Fire hydrant replacement project was not included in FY2025/26 Capital Improvement Plan.
Staff is requesting project cost to be appropriated to Water Enterprise Fund from the Water Fund carryover balance from prior years.
None associated with this action.
• Received Quotes
I move to appropriate funds from the Water Enterprise Fund to replace fire hydrants and authorize the City Administrator or designee to enter into an agreement with Charles Testerman General Engineering, and execute any documents thereto, in the amount of $58,070.00, with a 20% contingency of $11,614.00 and a 20% project management appropriation of $13,936.80, for a total project cost of $83,620.80.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
February 10, 2026
Wording for Agenda:
Consider Approval of Dedication Plaque Text and Design for the Mike Germaine Bark Park.
Submitting Department:
Administration
Contact Name:
Jason Ridenour, City Administrator
Staff recommends that the City Council approve the dedication plaque text and authorize staff to proceed with fabrication of the plaque for installation at the Mike Germaine Bark Park.
On August 26, 2025, the City Council adopted Resolution No. 2025-36 renaming the Exeter Bark Park as the Mike Germaine Bark Park in honor of Mike Germaine’s instrumental role in the park’s creation and long-term stewardship. In order to further commemorate Mr. Germaine’s legacy, staff is requesting City Council approval of the proposed dedication plaque text and general design.
Mike Germaine was a devoted community member and the founder of Friends of Residential Exeter Dogs. Over a period exceeding sixteen years, Mr. Germaine tirelessly advocated for the establishment of a dog park in Exeter, guided its development, and remained actively involved in its ongoing maintenance and improvement. Through his vision, leadership, and perseverance, what began as an idea became a thriving community asset enjoyed daily by Exeter residents and their pets.
Mike Germaine passed away on July 22, 2025, leaving behind a legacy of compassion, volunteerism, and civic pride. The proposed dedication plaque is intended to complement the park renaming by providing permanent historical context regarding how the park came to be and recognizing Mr. Germaine’s lasting contributions to the community.
For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R___
Agenda Item Number: I.1.
Department Recommendation:
Background/Summary:
February 10, 2026 Regular Meeting of the Exeter City Council
The 12”x18”plaque design is included as an attachment to this report and have been developed to reflect the findings and intent of Resolution No. 2025-36 and to align with the traditional style of civic dedication plaques commonly used in parks and public spaces.
Upon Council approval, staff will proceed with fabrication and installation of the plaque at the Mike Germaine Bark Park.
The estimated cost of the plaque is $3,194. The dedication plaque will be funded either through donations or previously identified park improvement resources. • August 26, 2025 – Adoption of Resolution No. 2025-36 renaming the Exeter Bark Park as the “Mike Germaine Bark Park” General Fund Parks Special Department Expense. • Resolution No. 2026-36
• DRAFT Verbiage for Dedication Plaque
• Proposed Design of Dedication Plaque
• Quote for Dedication Plaque
I move to approve the dedication plaque text and authorize staff to proceed with fabrication and installation of the Mike Germaine Bark Park dedication plaque.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
DEDICATION PLAQUE DRAFT VERBIAGE
Mike Germaine Bark Park
This park is dedicated in honor and memory of Mike Germaine, a devoted community member whose vision, leadership, and perseverance made the Exeter Bark Park a reality.
As the founder of Friends of Residential Exeter Dogs,
Mike dedicated more than sixteen years of service to advocating for, establishing, and continually improving this park for the enjoyment and safety of Exeter residents and their pets.
Through his tireless efforts, what began as an idea became a thriving community space that brings people together, strengthens neighborhood connections and enhances quality of life in Exeter.
Mike Germaine passed away on July 22, 2025, leaving behind a safe place for dogs to run and in our beautiful community of Exeter.
Dedicated by the City of Exeter
February 10, 2026
February 10, 2026 Regular Meeting of the Exeter City Council
Proposed Design of Dedication Plaque
February 10, 2026 Regular Meeting of the Exeter City Council
Rocky Hill Printing
236 E. Pine St Exeter, CA 93221
[email protected]
(559) 967-6040
www.Rockyhillprinting.com
Quote 5283 QUOTE DATE
Wed, 02/04/2026
QUOTE EXPIRY DATE
Fri, 03/06/2026
TERMS
Net 30
REQUESTED BY
COE
CONTACT INFO
# ITEM QTY UOM U.PRICE TOTAL (EXCL. TAX) TAXABLE
1 Plaque 1 Unit $2,937.00 $2,937.00 Y
Mike Germaine
Cast Bronze Plaque
12x18 with client supplied Text
1/2 letter depth
Raised copy brushed
standard painted edges
Recessed color: black
Texture: leatherette
Border: single line
Matte clear coat
No mounting studs
This handcrafted quote is based on the specific information you’ve given us and is valid for 30 days.
When you approve this quote, you are agreeing to pay 100% of the quoted price. We require a 50% deposit to begin work on your project. Once we receive your deposit, we’ll schedule your project and email you an estimated completion date. The remaining balance is due upon completion of your order.
Need to make that changes?
No problem - but please realize, changes to quantity or specifications will affect your price. We will provide you with an updated quote based on the changes.
Subtotal:
Sales Tax (8.75%):
Total:
$2,937.00
$256.99
$3,193.99
Downpayment (50.0 %) $1,596.99
SIGNATURE: DATE:
PRINTED ON WED, 02/04/2026 11:42 AM BY JS CREATED BY JS 1/1 February 10, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
February 10, 2026
Wording for Agenda:
Authorize the Replacement of the Fire Department Roof and Authorize the City Administrator to Execute an Agreement with M&M Roofing of Tulare, CA and any Documents Thereto, and Appropriate the Necessary Funds.
Submitting Department:
Public Works
Contact Name:
Zachary Boudreaux, Director of Public Works
Staff recommends that the City Council approve the replacement of the Fire Department roof and authorize the City Administrator to execute an agreement with M&M Roofing for a total project cost of $16,680.00, inclusive of a 20% contingency.
The flat roof at the City of Exeter Fire Department, located at 137 North F Street, has reached the end of its useful life and requires replacement to prevent water intrusion and protect critical public safety facilities.
Staff solicited quotes for the project and recommend awarding the work to M&M Roofing of Tulare, the lowest responsive and responsible contractor pursuant to the City’s purchasing policy. Approval of this item will allow the City to complete the roof replacement in a timely manner and reduce the risk of further damage to the facility and potential operational impacts to Fire Department personnel.
The Fire Department, located at 137 North F Street, serves as a critical facility supporting City fire protection and emergency response operations. The existing flat roof system that is located over the living quarters of the fire station has exhibited signs of deterioration and is no longer For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.____
Agenda Item Number: I.2.
Department Recommendation:
Summary:
Background:
February 10, 2026 Regular Meeting of the Exeter City Council
performing adequately. Fire Department staff reported that the roof experienced significant leaks during the recent storms, resulting in water leaking into the barracks. Water leaks have the potential to damage the building structure and interior over time.
To address these concerns, staff requested quotes from qualified roofing contractors for replacement of the existing roof system. Three quotes were received and reviewed for scope, pricing, and general responsiveness. The proposed work generally includes removal of the existing roofing materials, installation of a new roofing system, and associated appurtenances necessary to provide a watertight and warrantied roof suitable for a public safety facility.
The following quotes were received:
• Lees Roofing: $20,856.41
• HGC Roofing, Inc.: $28,912.27
• M&M Roofing: $13,900.00
Based on review of the proposals, M&M Roofing submitted the lowest cost proposal that provides a complete flat TPO roofing system appropriate for the facility and consistent with industry standards for a commercial/public safety building.
The total cost for the recommended roof replacement is $13,900.00 with a 20% contingency summing to a total project cost of $16,680.00. Fiscal Year 2025/26 budget for Fire Station Building Maintenance was approved in the amount of $10,600.00. Staff is requesting an additional appropriation of $6,080.00 to be allocated to the Measure P Fire Station Building Maintenance budget line. These funds will be sourced from the existing Fire Station building repairs and updates reserve balance within the Measure P fund.
None associated with this action.
• Received Quotes
I move to authorize the City Administrator or designee to execute an agreement with M&M Roofing and any documents thereto in the amount of $13,900.00, with a 20% contingency for a total project cost not to exceed $16,680.00, and appropriate $6,080.00 from the Measure P Fire Station Building Maintenance budget to replace the Fire Department roof.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
February 10, 2026 Regular Meeting of the Exeter City Council
Starting at $287/month with • APPLY
HGC Roofing INC
6482 North Palm Avenue ,
Fresno, CA 93704
Phone: (559) 691-7223
Company Representative
Cesar Hernandez
Phone: (559) 930-8238
[email protected]
TPO Roof estimate
01/16/2026
Exeter City Fire Department
137 North F Street
Exeter, CA 93221
(559) 610-6768
Job: Exeter City Fire Department
Roofing Section
- Remove existing roofing system.
- Repair decking as needed. Re-nail any loose wood. If bad or rotten wood is discovered, it will be replaced at a price of $70 per sheet. - Install fastened & Glued EnergyGuard™ Polyiso Insulation board as needed. - Installed fastened & glued
EnergyGuard™ Tapered Polyiso Insulation boards down to existing drains. - Replace/install existing roof drains as needed.
- Install 60Mil GAF EverGuard TPO roofing.
- Install/Replace roof penetration flashing with TPO factory made boots. - Install/Replace coping metals on perimeter of building as required. - Clean up all job related debris.
- Permit and Inspection fees are included.
- Our Crews are licensed and insured.
- Crews will maintain safety requirement at all times during the construction process GAF EverGuard TPO Full Sheet - .060 - 10'x100'
GAF EverGuard TPO Bonding Adhesive (5 Gal)
GAF EverGuard TPO Cover Tape - 6"x100'
GAF EverGuard Universal TPO Corner
GAF EverGuard TPO Vent Boot - 1"-6"
GAF EverGuard TPO Split Boot - 3"-5" - White
GAF EverGuard TPO UN55 Detail Membrane - 24"x50'
GAF Drill-Tec #14 HD Roofing Fastener - 6" (500 Cnt)
GAF Drill-Tec Steel Plate - 3" (1000 Cnt)
GAF EnergyGuard Polyiso Insulation - Grade 2 - 2.0 - 4'x8' Install TPO - Mechanically Fastened
$26,586.00
Sub Total $26,586.00
Tax $2,326.27
TOTAL $28,912.27
February 10, 2026 Regular Meeting of the Exeter City Council
Company Authorized Signature Date
Customer Signature Date
Customer Signature Date
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
February 10, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
February 10, 2026
Wording for Agenda:
Consider Approval of Agreement for Professional Services with A&M Consulting Engineers for Contract City Engineer Services for the City of Exeter, Appointing the City Engineer, and Authorizing Execution of the Agreement.
Submitting Department:
Public Works
Contact Name:
Zachary Boudreaux, Director of Public Works
Staff recommends that the City Council:
1. Approve the Agreement for Professional Services with A&M Consulting Engineers for Contract City Engineer services for the City of Exeter in accordance with Request for Proposals No. 25-03;
2. Appoint A&M Consulting Engineers as the City Engineer pursuant to the terms of the Agreement; and
3. Authorize the City Administrator to execute the Agreement on behalf of the City.
At the direction of the City Council, staff issued Request for Proposals (RFP No. 25-03) to solicit qualified professional engineering firms to provide on-call Contract City Engineer services for the City of Exeter. The City Engineer serves a critical statutory and operational role, providing professional engineering oversight and support for City operations, capital improvement projects, development review, regulatory compliance, and the planning, design, and construction of the City’s infrastructure systems.
The RFP was issued in accordance with the City’s purchasing policies and contemplated a threeyear base agreement with two optional one-year extensions. By the proposal deadline, the City For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.3.
Department Recommendation:
Background and Summary:
February 10, 2026 Regular Meeting of the Exeter City Council
received six (6) responsive proposals from qualified firms. Following proposal evaluation and interviews, City Council authorized staff on February 10, 2026, to negotiate a contract with A&M Consulting Engineers and directed staff to return with a recommended Agreement for Professional Services for final consideration and approval.
Subsequent to Council’s direction, staff successfully negotiated an Agreement for Professional Services with A&M Consulting Engineers that is consistent with the scope, service expectations, and cost structure outlined in their proposal and aligned with the City’s operational and longterm infrastructure needs. The proposed Agreement provides for on-call Contract City Engineer services, including engineering oversight for capital improvement projects, development review, regulatory compliance, and general engineering support. Services will be provided on an as-needed basis and billed in accordance with the approved rate schedule and the terms of the Agreement.
Approval of the proposed Agreement will allow the City to formalize City Engineer services under a negotiated contract structure and continue uninterrupted access to professional engineering expertise in support of City operations and infrastructure programs.
Contract City Engineer services are an operational expense funded through existing appropriations within the General Fund, enterprise funds, capital project budgets, and applicable assessment districts, as appropriate. Services are provided on an as-needed, hourly basis in accordance with the Agreement and do not obligate the City beyond authorized and budgeted expenditures. No additional budget appropriation is requested as part of this action • August 26, 2025 – City Council directed staff to release a Request for Proposals for City Engineer services during the review of City contracts.
• January 27, 2026 – City Council authorized staff to enter into negotiations with A&M Consulting Engineers for Contract City Engineer services and directed staff to return with a recommended Agreement for Professional Services. • RFP No. 25-03
• Proposal from A&M Consulting Engineers
• Draft Professional Services Agreement
I move to approve the Agreement for Professional Services with A&M Consulting Engineers for Contract City Engineer services for the City of Exeter, appoint A&M Consulting Engineers as the City Engineer pursuant to the Agreement, and authorize the City Administrator to execute the Agreement on behalf of the City.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
February 10, 2026 Regular Meeting of the Exeter City Council
REQUEST FOR PROPOSAL FOR
CITY ENGINEER
for the
CITY OF EXETER
Tulare County
California
Contact: Zachary Boudreaux, Director of Public Works
Proposals Due By: November 19th, 2025
At 2:00 p.m.
Physical submissions only.
No late proposals will be accepted.
February 10, 2026 Regular Meeting of the Exeter City Council
1. INTRODUCTION
A. General Information
The City of Exeter (City) is requesting proposals for professional engineering services (as further described in Attachment A, Statement of Work) to be performed on an as needed basis over the course of three (3) years commencing, with two one-year options to renew upon the execution of an Agreement for Professional Services.
The City may reject a proposal as non-responsive for failure to provide all information requested in the Request for Proposal (RFP). The City reserves the right to reject all proposals and to waive any informality.
The City will not reimburse responding firms for any costs or expenses incurred in preparing proposals in response to this request.
Any inquiries concerning this request for proposals should be addressed to the Public Works Department via email at [email protected].
2. NATURE OF SERVICES REQUIRED
Scope of Work to be Performed
The City is seeking proposals from interested and qualified Professional Engineering Services firms to perform professional engineering services as further described in the Statement of Work, Attachment A.
Typical General Engineering work to be performed for the City may include, but is not limited to, the following:
• Studies/report preparation
• Engineering calculations
• Civil design
• Infrastructure and Development design review
• Preparation and/or updating of plans and specifications • Assistance in developing RFPs, RFQs, RFBs, and bidding • Engineering support during construction
• Inspections
• Easement reviews
• Surveying
• Peer review on other professional work
February 10, 2026 Regular Meeting of the Exeter City Council
• CAD / GIS services
• In person attendance at regularly scheduled and special City Council meetings
3. GENERAL INFORMATION
A. City Background
The City was formed in 1911, and became a Charter City in 1998. The City provides domestic water service, sanitary sewer collection, wastewater treatment and refuse collection services. The City’s drinking water system operates under Water System No. CA5410003 as a community water system. The City has six (6) active and four (4) inactive groundwater well sources. The City also has one (1) groundwater well in development.
The City provides the following services:
• Water supply collection, treatment, and distribution
• Wastewater collection, treatment, and reuse
• Storm drainage collection and disposal
Each service maintains and operates under its own separate budget, and user fees fund these services.
The City is determined to deliver superior community services efficiently and professionally at a reasonable cost while responding to and sustaining the enhanced quality of life the community desires.
4. PROPOSAL SUBMITTAL AND SELECTION
All proposals must be received no later than 2:00 p.m., November 19th, 2025. Late or incomplete proposals will not be considered.
Deliver proposals via mail to P.O Box 237, Exeter, CA 93221 or hand delivery to City Hall located at 137 N. F St, Exeter, CA 93221
A. This request does not constitute an offer of employment or to contract for services.
B. All proposals submitted shall become City property.
C. All proposals shall remain firm for ninety (90) days following the closing date for receipt of proposals.
D. The City reserves the right to award the contract to the firm who represents the proposal which in the judgment of the City best accomplishes the desired results and shall include but not be limited to a consideration of the professional service fee.
E. Selection will be made based on the proposals submitted.
February 10, 2026 Regular Meeting of the Exeter City Council
5. PROPOSAL FORMAT
A qualifying proposal must address all the following points:
A. Project Title
B. Applicant or Firm Name, address, contact information and website C. Statement of the proposer's understanding of the work to be done D. Firm Qualifications
1. Type of organization, size, professional engineer’s registration number(s) and any other affiliations or certifications.
2. Table of Contents identifying the materials submitted by section and page number. Cross-referencing to section and page number in the RFP would be helpful.
3. Names and qualifications of key personnel to be assigned to this project.
E. Existing public entity client references from recent related projects including name, address, email, and phone number of individuals to contact for reference.
F. Rate schedule
a. Specific rates for each staff member assigned to project b. Administrative rates
c. Travel to be one rate including vehicle, time & mileage (see item 6D) d. Materials fees
e. Reproduction fees
f. List any other anticipated costs
6. PROPOSAL REQUIREMENTS
A. General Requirements
1. Inquiries concerning the RFP and the subject of the RFP shall be made to the Department of Public Works via email at [email protected].
2. Submission of Proposal.
One (1) physical, printed copy of the Proposal and Rate Schedule shall be received via mail or hand delivery at 137 N F St, Exeter, CA 93221 by 2:00 p.m., on November 19th, 2025 for the proposal to be considered.
February 10, 2026 Regular Meeting of the Exeter City Council
The proposal should address the items listed in sections below.
During the evaluation process, the City reserves the right, where it may serve the City’s best interest, to request additional information or clarification from Proposers, to allow corrections of errors or omissions, and to negotiate terms.
The City reserves the right to retain all proposals submitted and to use any idea(s) in a proposal regardless of whether that proposing firm is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals, unless clearly and specifically noted in the proposal submitted, and confirmed in the contract between the City and the firm selected.
The City reserves the right to reject any or all proposals, to waive any non-material irregularities or information in any proposal, and to accept, negotiate, or reject any items or combination of items.
B. Format for Technical Proposal
1. Title Page showing the RFP subject; the firm's name; the name, address and telephone number and email address of the primary contact person, and the date of the proposal.
2. The commitment to perform the work within the time period; the name(s) of the person(s) authorized to represent the Proposer along with title, address, email address and telephone number.
3. Detailed proposal following the order set forth in Section C and 7 below.
C. Contents for Technical Proposal
The purpose of the Technical Proposal is to demonstrate the qualifications, competence and capacity of the firms seeking to undertake the Professional Services of City Engineer and Construction Inspection Services in conformity with the requirements of this Request for Proposals (RFP). As such, the Technical Proposal should demonstrate the qualifications of the firm and of the staff to be assigned to this engagement. It should also specify an approach that will meet the RFP requirements.
1. Insurance - Attached to the RFP (Attachment C) details the City’s minimum insurance requirements. These requirements include Commercial General Liability, Workers’ Compensation, Automotive Insurance and Professional Liability or Error and Omissions.
The selected firm will be required to maintain the minimum insurance requirements during the entire time of the engagement.
February 10, 2026 Regular Meeting of the Exeter City Council
D. Cost Proposal
1. Proposals must include a complete and current table of hourly rates and charges for all timekeepers (including any subconsultants) that are reasonably anticipated to perform work under the proposed contract. The hourly rates provided shall include all overhead rates; overhead rates shall not be an add-on to the hourly rates proposed. The cost proposal shall describe the overhead rate to be charged on direct expenses and/or subconsultants rates, if any. The City’s preference is for the proposed hourly rates to remain constant over the contract period. However, if rate increases are proposed the proposal must indicate the maximum percentage not to exceed increase per each 1-year period of the contract.
Proposals must include provisions detailing how travel time will be billed to the City for meetings or other purposes, and shall provide that mileage reimbursement will be billed at the current IRS approved rate.
The City will not be responsible for any cost or expenses incurred in preparing and submitting the proposal.
Any additional rates or fees should be called out in the submitted rate schedule.
2. Manner of Payment
Payments will be made based on hours of work completed during the course of the engagement and out-of-pocket expenses incurred in accordance with the firm’s proposal.
Interim billings shall cover a period of not less than a calendar month, to be submitted in monthly invoices per task item by the 12th day of the following month.
3. Non-Disclosure and Disclosure of Proposals
Proposals will be held in confidence during the evaluation process until City staff issues the Notice of Intent to Award a contract for professional services. Thereafter, all proposals will be treated as documents subject to disclosure under the California Public Records Act (the “Act”).
If proposer believes any portion of its proposal contains confidential or proprietary information that is exempt from public disclosure under the Act, proposer must submit that information with its proposal in a separate sealed envelope labeled “Confidential Information.” Except at compelled by court process, the City will not release any such documentation claimed to be exempt that is submitted in said manner without prior written notice to the proposer.
February 10, 2026 Regular Meeting of the Exeter City Council
7. Understanding of and Approach to the Project
Proposals shall be limited to 16 pages (not including transmittal letter, table of contents, tabs, dividers, and resumes) and shall follow the outline below:
A. Section 1 – Statement of Work
State in succinct terms your understanding of the anticipated Scope of Work, Attachment A, and identify additional tasks, if any, that you believe are essential or advisable to constitute a more complete scope of work.
B. Section 2 – Relevant Experience and Expertise
Describe in narrative form the experience and expertise of your firm and/or project team members in providing the service sought by the City and the project team members experience and expertise providing professional services to California public entities.
Identify a minimum of three (3) representative public entity clients. Compare and contrast their size, public or private-sector status, location, and operational activities to those of the City. Include a description of the project organization and project team experience.
C. Section 3 – Project Team
Identify each individual you expect to work on the project team, including who the main point of contact will be for the City functioning as the City’s Engineer, and subconsultants, if any. Provide resumes for each member of the team. Describe with particularity the specific areas of expertise of each team member, and specific education, experience, licenses, or other information that substantiates that expertise, and work with California public entities. Note that project team members may not be substituted without the written approval of the City.
D. Section 4 – Quality Assurance and Control; Conflicts Describe your approach to Quality Assurance and Control for your firm’s work product.
Identify all current and reasonably foreseeable actual or potential professional conflicts that could hinder the provision of the requested services and propose means of managing any such conflicts.
E. Section 5 – Client References
Provide contact information for representatives of three former or current public entity clients for whom your firm or project team members have performed similar services.
February 10, 2026 Regular Meeting of the Exeter City Council
F. Section 6 – Contract Requirements
Provide a proposed contract for the services of City Engineer and Construction Inspection Services that details the terms and conditions that meet the requirements of this request for proposal.
G. Section 7 – Insurance Requirements
Provide a summary of the firm’s insurance coverage. Summary should include a statement that the proposer’s insurance meets or exceeds the City’s requirements.
Minimum limits and types of insurance that are required to be maintained throughout the term of the project are identified in Attachment C.
8. Fees
A. Provide a detailed breakdown of the level of effort and cost anticipated for each task in proposal schedule related to tasks identified in the Statement of Work using table as follows:
Respectfully Submitted:
Signature
Title
Company
Address
Phone Number
Federal Tax ID
CONTRACT BID
SCHEDULE ITEM #
DESCRIPTION COST
1 Engineering Services Attach rate schedule
separately
Total Cost -
February 10, 2026 Regular Meeting of the Exeter City Council
A. Proposal Calendar
Date Time Event
October 22nd, 2025 RFP Issue Date
November 12th, 2025 3:00 p.m. Deadline for Questions
November 19th, 2025 2:00 p.m. Proposal Due Date
December 9th, 2025 Anticipated Award Date
January 13th, 2026 Anticipated Notice to Proceed
February 10, 2026 Regular Meeting of the Exeter City Council
EVALUATION PROCEDURES
Engineering Firm Name: ______________________________
Date of rating: _____________
Evaluator Name: ___________________
A. The City will evaluate proposals based on but not limited to the following criteria:
1. Understanding of the Scope of Work to be performed, and Consultant’s general approach to evaluating the site-specific needs for environmental compliance per Statement of Work.
_____ / 15 points
2. Demonstrated understanding of City of Exeter objectives, and previous similar experience with public entities and unincorporated communities. _____ / 25 points
3. Consultant’s management, personnel, experience, and approach to accomplishing the City of Exeter goals, which includes but is not limited to consideration of the following:
i. Qualifications of each member assigned to the project, particularly the engineer assigned to work with our City.
ii. Experience and performance on projects of a similar nature. iii. Information obtained from reference checks for engineer and project manager _____ / 20 points
4. Costs for personnel and services. Consideration will be given to demonstrated ability to complete work in a timely manner, and whether the fees listed are reasonable for the work product proposed and the experience of each level of engineer. _____ / 40 points
TOTAL RATING: _____ / 100
The City will evaluate all proposals received before the submittal deadline and select a consultant based on the contents of the proposal.
February 10, 2026 Regular Meeting of the Exeter City Council
ATTACHMENT A
City Engineer Statement of Work
The Engineer, when requested and authorized to do so by the City, should be able to provide the following scope of services on general and/or project assignments during the term of this Agreement. The City Engineer works under the day-to-day supervision of the City Administrator and Public Works Director.
Engineering, Design Services & Technical support:
a. Provide engineering consultation with respect to City projects, including but not limited to, water, wastewater collection and disposal, and recycled water systems, drainage, storm water management, rate and fee structures, permits, public infrastructure and roadway improvements, and public facility/infrastructure financing programs. Adhere to City Codes, Ordinances & specifications, functioning as the City Engineer for the City. b. Provide engineering and feasibility studies with respect to City needs for compliance with Sewer and Collection system general permits, water treatment, supply, distribution, sewer storage and disposal; assessment districts activities, and utility rates. c. Provide engineering and prepare plans, specifications and bid documents for City projects.
d. May be required to provide periodic job site visits during the construction/repair/replacement of public infrastructure and facilities as appropriate to become generally familiar with the progress and quality of work and to determine that in general the work is being completed in conformance with the approved plans, specifications and applicable City Standards.
e. Provide assessment and benefit City engineering services on public financing projects. f. Provide engineering estimates for capital improvements and special consulting services to the City.
g. Prepare for and attend City Council meetings to discuss specific items requiring engineering expertise as requested.
h. Provide construction staking and construction observation services on City’s projects. i. Provide additional engineering services as requested by the City. j. Update City plans and specification drawings utilizing CAD. k. Keep City Code and specifications up to date as needed to keep City up to date with regulations, in conjunction with the assistance of the City Attorney.
Technical Services
February 10, 2026 Regular Meeting of the Exeter City Council
a. Provide project management services if needed.
b. Provide review and recommendations on applications for extension of facilities. c. Review submitted plans and specifications for conformance with the City’s Code, ordinances, design and construction standards, adopted utility (and other) master plans and generally accepted engineering principles.
d. Prepare for and attend City Council meetings to discuss specific items requiring engineering expertise.
e. Prepare and periodically review the City’s design and construction standards for water, sewer, recycled water and drainage facilities.
f. Provide additional technical support services as requested by the City. g. Provide surveying and staking as needed.
ATTACHMENT C
CITY’S MINIMUM INSURANCE REQUIREMENTS
February 10, 2026 Regular Meeting of the Exeter City Council
A. Minimum Scope & Limits of Insurance
1. Commercial General Liability
a. Vendor shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office (ISO) form CG 00 01, in an amount not less than two million ($2M) per occurrence, four million ($4M) general aggregate, and two million ($2M) products and completed operations. The policy shall include a per project or per location general aggregate endorsement. If a per project/location endorsement is not available, the limit for the general aggregate shall be doubled.
b. The policy shall allow and be endorsed as primary and not seek contribution from the City’s coverage.
c. The policy(s) shall provide and be endorsed to include, the City, its officers, officials, employees, agents, and volunteers as additional insureds on ISO form CG 20 10 (or equivalent) for ongoing operations, and, for construction or service agreements, ISO form CG 20 37 (or equivalent) for completed operations. d. Any failure to comply with reporting provisions of the policies by Vendor shall not affect coverage provided to the City.
e. Coverage shall state that Vendor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
f. Coverage shall allow and be endorsed to include a waiver of subrogation in favor of the City and its officers, officials, employees, and agents.
2. Business Automobile Liability
a. Vendor shall provide auto liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01 (or equivalent) with a limit of not less than one million ($1M) per accident.
b. The policy shall provide and be endorsed that the City, its officers, officials, employees, agents, and volunteers are included or named as additional insureds. c. The policy shall allow and be endorsed to include a waiver of subrogation in favor of the City, its officers, officials, employees, and agents.
Note: If autos will not be used to provide the service or work to the City, it is recommended the Automobile Liability insurance requirements be replaced with the following:
In the event Vendor uses vehicles in the operation of its business to provide services under this Agreement, the Vendor shall, prior to such use, provide the City with evidence of Business Automobile Liability insurance coverage in the amount of one million ($1M) combined single limit per accident for owned, non-owned and hired vehicles (Any AutoSymbol 1). Evidence shall be provided with a Certificate of insurance, along with an additional insured endorsement in favor of the City, primary and non-contributory coverage and endorsement, and Waiver of Subrogation coverage and endorsement under the policy prior to the use of any vehicle.
3. Workers’ Compensation and Employers’ Liability – Statutory February 10, 2026 Regular Meeting of the Exeter City Council
a. Vendor shall, at its sole cost and expense, maintain Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance for all persons employed directly or indirectly by Vendor. The Statutory Workers’ Compensation Insurance and Employer’s Liability Insurance shall be provided with limits of not less than $1,000,000 each accident, $1,000,000 by disease-policy limit, and $1,000,000 by disease-each employee. No Vendor may rely on a self-insurance program to meet those requirements, but only if the program of self-insurance complies fully with the provisions of the California Labor Code. Determination of whether a self-insurance program meets the standards of the California Labor Code shall be solely in the discretion of City.
b. The insurer, if insurance is provided, or Vendor, if a program of self-insurance is provided, shall allow, and be endorsed to waive all rights of subrogation against City and its officers, officials, employees, agents, and volunteers. c. The requirement to maintain Statutory Worker’s Compensation and Employer’s Liability Insurance may be waived by the City upon written verification that Vendor does not have any employees.
4. Professional Liability
a. Vendor shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing professional services in the minimum amount of two million ($2M) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of the start of work, and Vendor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the work.
February 10, 2026 Regular Meeting of the Exeter City Council
November 19, 2025
Response to Request for Proposal for City Engineer for the City of Exeter.
Primary Contact
Javier Andrade, PE
Principal Civil Engineer
[email protected]
220 N. Locust Street
Visalia, CA 93291
P: 559.429.4747
am-engr.com
A&M
Consulting Engineers
February 10, 2026 Regular Meeting of the Exeter City Council
Table of Contents
Transmittal Letter
Transmittal Letter
Firm Background
About Us
Section 1
Statement of Work
Section 2
Relevant Experience and Expertise
Section 3
Project Team
Section 4 & 5
Quality Assurance and Control; Conflicts & Client References Section 6 & 7
Contract & Insurance Requirements
Appendix A
Full Team Resumes
Appendix B
Sample Contract Agreement
February 10, 2026 Regular Meeting of the Exeter City Council
Transmittal Letter
November 19, 2025
City of Exeter
Attn: Zachary Boudreaux
Director of Public Works
137 N. F Street
Exeter, CA 93221
Dear Zachary & Selection Committee,
On behalf of A&M Consulting Engineers, I am pleased to submit our proposal to serve as City Engineer and on-call professional engineering team for the City of Exeter. We understand the City is seeking a trusted partner to provide day-to-day technical support, capital project delivery within the expected time period, and construction inspection on an as-needed basis over an initial three-year term with two one-year options to renew.
Our team already plays this role for the Cities of Parlier, Avenal, and Corcoran, where we handle development review, CIP design, construction support, and grant administration under State and Federal funding requirements. We bring that same model to Exeter: a hands-on City Engineer who is responsive to staff, comfortable at the Council dais, and focused on getting projects built cleanly and compliantly.
We recognize Exeter’s responsibility for water supply and distribution, wastewater collection and treatment, and storm drainage systems, each with its own budget, permits, and operational needs. Our proposal aligns directly with the City Engineer Statement of Work in the City’s RFP, including:
• Engineering consultation and feasibility studies for water, wastewater, storm drainage, and recycled water projects;
• Preparation of plans, specifications, and bid documents; • Jobsite visits and construction observation;
• Plan review for public and private improvements;
• Updates to City codes, standards, and standard details; and • Technical assistance for assessment/benefit districts, user rates, and financing programs.
A&M’s philosophy is to act as an extension of City staff. As part of that commitment, we do not bill the City for small start-up efforts that are necessary to get work moving, for example, brief phone calls and check-ins, short conceptual exhibits, early program or funding conversations, or occasional Council and community meetings where we are simply helping frame future work. Once a project or task is defined and authorized, we bill strictly in accordance with the approved scope, fee, and rate schedule.
We appreciate the opportunity to be considered and would be honored to support Exeter’s staff and community as City Engineer. Please feel free to contact me directly with any questions or to discuss our proposal in more detail.
Javier Andrade, PE
Principal Civil Engineer/Main Point of Contact
[email protected]
A&M 3 Gateway Park Urban Flood Fig Tree
Please scan below to view some of our work
February 10, 2026 Regular Meeting of the Exeter City Council
Firm Background
About Us.
We’re A&M Consulting Engineers, your neighbors in Visalia, California, designing the streets our kids cross, the pipes and pumps you rely on at 2 a.m., and the public spaces where community happens. We’re a friendly, roll-up-our-sleeves municipal engineering team that pairs big-firm capability with small-town responsiveness.
When a city calls, we answer, and we stay with you from the first scoping chat to ribbon-cutting.
Our work is full-service and hands-on: project planning and grant strategy, civil design and permitting, traffic and safety engineering, construction management, and development review. We’re fluent in the details that keep public projects moving, Caltrans LAPM, CEQA/NEPA, ADA/CASp, SWPPP, utility coordination, and grant reporting, so your staff, Council, and community get clear updates and clean closeouts.
What keeps us motivated is simple: safer routes to school, reliable water and wastewater systems, and streets that are easier to walk, bike, and drive. We live here too, and we take pride in helping Central Valley cities turn good ideas into built projects that last.
At a glance:
• Headquartered in Visalia; serving cities across the Central Valley • 18-person, multi-disciplinary team (PEs, CASp, Environmental, CM/inspection) • On-call/City Engineer experience for Corcoran, Avenal, Parlier, Tulare County, and Fresno County • End-to-end delivery: Planning → Design→ Bidding → Construction Engineering → Closeout • Caltrans-ready processes (LAPM compliance, complete project phase tracking and follow through, audit-support)
• In-house CEQA/NEPA and SWPPP capabilities; ADA/CASp assessments and inspections • Proven funding success (ATP, Prop 68, SS4A, FEMA, SWRCB, USDA-RD, CDBG) • Responsive, bilingual public outreach and digital-first collaboration tools As a partner who is practical, proactive, and deeply local, we’d love to help your city deliver more, faster, and with fewer surprises.
Business Address
A&M Consulting Engineers | Visalia Office
220 N. Locust Street Visalia, CA 93291
P: 559.429.4747
Local Presence
A&M Consulting Engineers operates in Visalia
and has successfully worked with various cities
around the area such as Parlier, Corcoran, Avenal, and Lemoore.
Type of Organization
Corporation
Commercial General Liability
Policy Number: B7013593958
Business Automobile Liability
Policy Number: BUA7012551405
Workers’ Compensation & Employers’ Liability
Policy Number: EIG294378206
Professional Liability
Policy Number: ANE4938104.25
Conflicts of Interest
A&M Consulting Engineers does not have any
conflicts of interest related to current contracts
and the City of Exeter.
Litigation
A&M Consulting Engineers has not been involved in any
litigation in connection with prior projects.
February 10, 2026 Regular Meeting of the Exeter City Council A&M 4
1. Statement of Work
Statement of Work & Approach.
A&M 5
Scope & Approach
A&M Consulting Engineers will provide on-call City
Engineer services, over the course of three (3) years
commencing, with two one-year options to renew, to
the City as its day-to-day technical partner, delivering planning, design, bidding, and limited construction
support across water, wastewater, recycled water,
drainage, stormwater, and related municipal
infrastructure. Our scope is authorization-based and
task-order driven; each assignment begins with a
brief task memo confirming objectives, assumptions,
level of effort, schedule, deliverables, and cost. Work will be managed by managed by the City Engineer
who will serve as the primary point of contact and will coordinate routinely with the City Administrator, Public Works Director, and, when requested, City Council.
Planning & Design
We will provide advisory engineering to evaluate
needs, develop alternatives, and prepare feasibility
and planning documents. For capital projects, we will
advance concepts into preliminary design and final
Plans, Specifications, and Estimates suitable for public bidding, integrating current City standards and all
applicable codes and regulations. When requested,
we will prepare bid packages, conduct bid-period
services, and provide award recommendations
supported by clear documentation.
Construction Support
During construction, our role will include periodic site visits to observe general conformance with contract
documents, review of shop drawings and submittals,
timely responses to requests for information,
preparation of clarifications, and participation in
progress meetings as needed. At task closeout, we will
compile record drawing updates, asset data handoff,
and a brief summary of outcomes relative to the task
memo.
Technical Services
On request, we will support City operations with
development plan review for conformance with
City code and adopted standards, analysis of
proposed extensions of facilities, preparation of
standard details and minor updates to design and
construction standards, preparation of staff reports
and presentation materials, attendance at public
meetings, and limited surveying and staking for
maintenance or small capital efforts. Project files and CAD/GIS data will be maintained in City-compatible
formats to streamline future updates and asset
Deliverables
Deliverables will be tailored to each task and may
include short technical memoranda, feasibility
and planning reports with assumptions and
recommendations, preliminary engineering packages
with cost opinions and phasing guidance, and sealed
final design documents. For construction support,
deliverables may include site-visit notes, submittal
logs and reviews, responses to contractor inquiries,
clarification sketches, and recommended change
documentation. For standards and operational
tasks, deliverables may include redlined or updated
standard drawings and specifications, plan-check
comments with code citations, and concise
summaries suitable for staff packets; all electronic files will be transmitted in native formats and searchable
PDFs.
Project Management
The A&M Project Manager will function as the City’s
day-to-day Engineer, supported by discipline leads in
water, wastewater, stormwater, transportation, and
surveying. The Project Manager will control scope,
schedule, and budget for each task, coordinate
subconsultants when required, and ensure timely
communication with City staff. Substitutions of
key personnel will not occur without prior written
City concurrence. An accessible task tracker will
document status, next actions, and decision points for
transparent progress monitoring.
QA/QC & Conflicts
Quality assurance and quality control will be
integrated from task initiation through final delivery.
Each work product will receive an internal technical
review by a senior professional not directly responsible for production, using checklists to verify consistency
with standards, constructability, and permitting
requirements. Before advertisement, PS&E packages
will undergo a final coordination check to confirm
drawing-spec alignment and reduce addenda risk.
Any actual or potential conflicts of interest will be
disclosed promptly, and no task will proceed where a
conflict cannot be effectively managed.
Coordination & Meetings
Coordination will occur through regular touch-points
with the City Administrator and Public Works Director.
For active tasks, the City Engineer will provide brief
progress updates at intervals appropriate to the
phase and complexity, document key decisions,
and flag risks to scope, budget, or schedule early.
When requested, City Engineer attend City Council
meetings to present technical findings and respond
to questions; for development review or standards
updates, we will coordinate with the City Attorney
where code interpretation or policy alignment is
February 10, 2026 Regular Meeting of the Exeter City Council
1. Statement of Work
Statement of Work & Approach.
A&M 6
Schedule & Response
Response expectations will be calibrated to
task urgency. For routine on-call inquiries, we will
acknowledge the request within one business day
and provide either an immediate answer or a short
plan for next steps and timing. For task orders, we will submit a task memo within three to five business days
outlining scope, fee, and schedule unless a faster
turnaround is requested. For urgent operational needs
affecting public safety or service continuity, we will
mobilize same day and confirm interim approvals in
writing.
Insurance & Compliance
The City’s minimum insurance requirements will be
met or exceeded throughout the contract term;
certificates and endorsements will be provided prior
to notice to proceed and updated upon renewal.
A&M will perform services in accordance with
applicable federal, state, and local laws,
ordinances, and regulations, and will adhere to the
City’s contracting and procurement requirements.
Intent
This Statement of Work aligns A&M’s capabilities
with the City’s anticipated needs for City Engineer,
establishing clear expectations for deliverables,
communication, and accountability, and providing
a practical framework, task memos, disciplined QA/
QC, and responsive management, to deliver reliable
outcomes for the City.
WATER RESOURCES
PLANNING
ENVIRONMENTAL
ENGINEERING
CONSTRUCTION
MANAGEMENT
TRANSPORTATION
ENGINEERING
PARKS &
RECREATION
February 10, 2026 Regular Meeting of the Exeter City Council
A&M 7
2. Relevant Experience and Expertise
Community Outreach.
Two-Stage Outreach Approach
• We treat community outreach as a continuous process:
first to gather input that shapes grant applications, then to fulfill outreach and reporting requirements once
funding is awarded
Pre-Grant Community Input
• Conduct community meetings, workshops, and pop-up
events to identify needs, safety concerns, and project
ideas.
• Use clear visual exhibits, concept sketches, and plainlanguage summaries of potential improvements. • Provide multilingual surveys (online and in-person)
and coordinate with schools, community groups, and
businesses.
• Ensure that grant applications are grounded in
community-identified needs and priorities.
Grant-Funded Outreach & Compliance
• Prepare outreach plans tailored to each grant
program’s guidelines and schedules.
• Host public meetings to review design options and
project milestones, and support school-based safety
campaigns and volunteer events.
• Manage logistics, materials, sign-in sheets, photos,
and summary memos for use in grant progress reports
and closeout documentation.
City Partnership & Capacity Building
• Act as an extension of City staff by organizing and
documenting outreach so it is meaningful to residents
and fully compliant with funding requirements.
• Use completed outreach to strengthen future
grant applications and build a reliable pipeline of
competitive projects for the City of Exeter.
Community Town Hall Meetings
A&M Consulting Engineers hosts town hall meetings in partnership with the cities we serve to gather valuable input from community members. We recognize the importance of listening to residents’ concerns and priorities. During these meetings, our team presents exhibits of potential projects that have generated community interest.
Attendees are encouraged to provide feedback and suggest changes, ensuring the proposals reflect local needs. This collaborative process allows us to refine project concepts and pursue grant funding opportunities, minimizing reliance on local funds and maximizing community benefit.
City of Corcoran Community Cleanup Event
A&M Consulting Engineers partnered with the City of Corcoran on a resident-led cleanup campaign that brought neighbors, staff, and volunteers together to clean streets, alleys, and public spaces. These events met Clean CA Local Grant requirements and paved the way for permanent improvements along the Whitley Avenue gateway corridor, including drought-tolerant landscaping, targeted litter reduction, energy-efficient lighting, and ADA-accessible sidewalks, curb ramps, and crossings. The result is a safer, brighter, and more welcoming entrance to Corcoran that reflects community pride and invites families to walk, gather, and feel at home.
City of Selma Tactical Urbanism Pilot Study 1
A&M Consulting Engineers partnered with Selma Unified School District and the City of Selma on an STP-funded Tactical Urbanism pilot to quickly improve streets around school campuses. With principals, crossing guards, and families, we installed low-cost, quick-build curb extensions, daylighted corners, high-visibility crosswalks, simplified student pick-up/drop-off, median refuges, and clear signing/striping. Before/ after observations, speed checks, and student travel tallies showed calmer, more predictable drop-off and now guide permanent safety improvements shaped by families’ input.
Past Community Outreach Events
February 10, 2026 Regular Meeting of the Exeter City Council
A&M 8
2. Relevant Experience and Expertise
Grant Management.
After conducting meaningful community outreach, A&M Consulting Engineers takes the community’s concerns and priorities and turns them into clear and fundable projects.
We then match projects with the most suitable state and federal programs and structure competitive applications so community-driven needs can move forward with secured Develop and Maintain a Grant Management Plan:
A&M is well-versed in creating comprehensive grant management plans that outline key milestones, deliverables, and responsibilities. These plans serve as roadmaps to ensure that every aspect of the grant is systematically addressed and that all stakeholders are aware of their roles and timelines.
Monitor Grant Expenditures and Budget Adherence:
Budget management and adherence to grantor requirements are critical aspects of our expertise. We have a proven ability to closely monitor grant expenditures, track financial data, and ensure that spending aligns with grant guidelines. This approach guarantees compliance while optimizing resource utilization.
Coordinate with City Staff:
Collaboration is at the heart of our approach. We work closely with program staff to ensure that project activities align seamlessly with the grant’s objectives. Effective communication and coordination are central to our strategy for successful grant implementation.
Maintain Detailed Records and Documentation:
Our team places a premium on record-keeping and
documentation. We maintain meticulous records of all grantrelated activities, transactions, and correspondence. This rigorous documentation is essential for demonstrating compliance and accountability to grantors.
Prepare and Submit Progress Reports:
We are proficient in preparing and submitting regular progress reports to grantors in strict accordance with established timelines and guidelines.
Our reports provide a comprehensive overview of project developments, achievements, challenges, and financial updates. Timely reporting is a hallmark of our commitment to transparency.
We are experienced in managing the diverse reporting requirements of our funding sources. For example, under the CDBG program, we submit a Quarterly Progress Report via the eCivis platform that includes both financial and activity data. Similarly, funding sources such as Clean CA require a quarterly progress report, submitted within 45 days, using Smartsheet.
Maintain Accurate and Complete Grant Files:
Our dedication to organization extends to maintaining accurate and complete grant files. These files include financial records, progress reports, correspondence with grantors, and any other pertinent documents. Our systematic approach ensures that all documentation is readily accessible and well-organized.
Ensure Timely Submission of Required Documentation:
Meeting deadlines for grant deliverables is non-negotiable for us. We prioritize timely submission of all required materials, from progress reports to financial statements and any additional documentation specified by grantors. This punctuality is integral to maintaining positive relationships with funding entities.
February 10, 2026 Regular Meeting of the Exeter City Council
Funding Type Funding Source Name of Project Owner Amount State Prop 68 Gateway Park City of Corcoran $7M
State Urban Greening Grant
Program
Fig Tree Park City of Parlier $5M
State Urban Flood Protection
Grant Program
Parlier Flood Protection
Project
City of Parlier $4M
State Active Transportation
Program (ATP)
Corcoran Safe Routes to
School
City of Corcoran $3.5M
State Active Transportation
Program (ATP)
Selma Branch Canal
Parkway
City of Selma $3.5M
State Active Transportation
Program (ATP)
Limitless Lane Network City of Parlier $3M
Federal Active Transportation
Program (ATP)
School Corridor Active
Transportation Improvements
City of Parlier $3M
State Clean California Local Grant
Program
Selma SR-99 Gateway to
Downtown
City of Selma $3M
State Clean California Local Grant
Program
Community Beautification
and Cleanup Project
City of Corcoran $2.6M
Federal Surface Transportation Block
Grant (STBG)
Manning Avenue
Rehabilitation
City of Parlier $1.3M
Federal Congestion Mitigation and
Air Quality (CMAQ)
2021 Ped & Bicycle Facility
Improvements Phase 1 & 2
City of Corcoran $1.1M
Federal Congestion Mitigation and
Air Quality (CMAQ)
2020 Ped & Bicycle Facility
Improvements Phase 1 & 2
City of Corcoran $900K
State Sustainable Transportation
Planning Program (STP)
EV Charging Infrastructure
Network Plan
City of Corcoran $300K
State Sustainable Transportation
Planning Program (STP)
Tactical Urbanism Safe
Streets Study
City of Selma $300K
Federal Highway Infrastructure
Program (HIP)
Corcoran 2020 HIP Road
Maintenance
City of Corcoran $261K
State Highway Safety
Improvement Program (HSIP)
Various – Cycle 10 City of Corcoran $250K
State Highway Safety
Improvement Program (HSIP)
Bush Street Pedestrian Safety
Improvements Project
City of Lemoore $250K
State Highway Safety
Improvement Program (HSIP)
Various – Cycle 10 City of Parlier $250K
State Per Capita Program Heritage Park Playground &
Earl Ruth Park Playground
City of Parlier $188K
State/Federal Systemic Safety Analysis
Report Program
City of Parlier Local
Roadway Safety Plan
City of Parlier $65K
State/Federal Systemic Safety Analysis
Report Program
City of Corcoran Local
Roadway Safety Plan
City of Corcoran $65K
Federal Congestion Mitigation and
Air Quality (CMAQ)
Roundabout at Parlier Ave
and Newmark Ave
City of Parlier $1.6M
State Small Community Drought
Relief Program
Water Storage Tank City of Parlier $765K
State Sustainable Transportation
Planning Program (STP)
Parlier Active Transportation
Study - Tactical Urbanism
City of Parlier $353K
2. Relevant Experience and Expertise
A&M 9
The following chart highlights our successful track record in applying for and managing federal and state funded projects.
This demonstrates our expertise in grant administration and compliance, ensuring impactful infrastructure and transportation improvements while minimizing the burden on local resources.
February 10, 2026 Regular Meeting of the Exeter City Council
A&M 10
2. Relevant Experience and Expertise
Design.
Project Initiation & Coordination
• Hold kickoff meeting to confirm City priorities, schedule, and communication protocols.
• Review available background information (plans,
studies, reports, and standards).
• Refine project objectives, deliverables, and key
milestones with the City.
Existing Conditions & Data Collection
• Conduct site visits to document existing conditions,
constraints, and opportunities.
• Gather and review relevant data (as-built drawings,
utilities, surveys, traffic/usage data, environmental
information, etc.)
• Identify potential conflicts, access issues, and right-ofway or property constraints.
Analysis & Concept Development
• Analyze existing conditions and data to understand
needs, defieciencies, and risks.
• Develop and compare feasible design concepts,
including “no build” or minimal-intervention options
where appropriate.
• Evaluate concepts against applicable standards,
Owner objectives, constructability, and life-cycle costs. • Meet with the Owner to review concepts and confirm a
preferred alternative for design.
Preliminary Design (Concept to ~30%)
• Prepare preliminsary layouts, typical sections, and key design parameters.
• Identify required surveys, geotechnical work, or
specialty studies and incorporate findings.
• Coordinate early with utilities, permitting agencies, and affected stakeholders.
• Provide a preliminary opinion of probable construction cost for budget and phasing discussions.
Design Development & PS&E (Progress Submittals)
• Advance the design through structured submittals (e.g., 30%, 60%, 90%, and Final).
• Prepare and refine:
- Plan drawings, details, & profiles.
- Technical specifications & special
provisions.
- Quantities and detailed Engineer’s Estimates.
- Staging and temporary traffic control or
access plans, if applicable.
• Integrate comments from the City, utilities, and
reviewing agencies at each stage.
Quality Assurance / Quality Control (QA/QC)
• Assign senior staff not involved in day-to-day production to perform independent reviews.
• Check for conformance with applicable codes,
standards, and funding requirements.
• Verify consistency among plans, specifications, and
estimates.
• Review for constructability, phasing, safety, and longterm maintenance considerations.
Permitting, Approvals, and Coordination
• Support the City in obtaining required permits and
approvals.
• Coordinate with regulatory agencies, utilities, and
stakeholders to resolve issues early.
• Update design documents to reflect permit conditions
and final agreements.
February 10, 2026 Regular Meeting of the Exeter City Council
A&M 11
2. Relevant Experience and Expertise
City Engineer of Record (Current):
Parlier, Avenal, and Corcoran
A&M Consulting Engineers serves as the appointed City
Engineer for the Cities of Parlier, Avenal, and Corcoran.
We provide the full municipal engineering function, from counter services to capital delivery, so City Staff, City Council, and the public have a single accountable team
for development, permitting, compliance, and construction support.
What We Handle Day to Day (Full Scope of City
Engineer Services)
Development Services & Permitting
• Pre application meetings and entitlement support with Planning and Fire.
• Drafting and tracking conditions of approval; mitigation monitoring.
• Subdivision (Final/Parcel) maps, tract/parcel map
conditioning, and lot line adjustments.
• Improvement plan checks (street, water, sewer, storm, street lighting, traffic control, ADA/PROWAG in the
public right of way).
• Building permit civil reviews (grading/drainage, utility connections, fire access/hydrants).
• Fee and bond determinations; subdivision agreements;
surety releases.
• Encroachment permits; traffic control plan review; right of way management and inspections.
Capital Projects
• CIP programming and budgeting; staff reports and
council presentations.
• PS&E in Civil 3D/Bluebeam; bid phase addenda and RFI
responses.
• Construction administration and resident engineering; pay estimate review; close out.
• Change order analysis, claims avoidance, and
constructability reviews.
Regulatory & Funding Compliance
• Caltrans Local Assistance (LAPM) coordination for State/ Federal-aid projects: RFA/E 76 packages; Exhibit 10 K/10 O consultant compliance; Buy America documentation;
independent cost estimates; risk based QA/QC.
• CDBG labor standards (Davis Bacon/Section 3) and
reimbursement invoicing.
• CEQA/NEPA coordination; RWQCB/SJVAPCD permits;
SWPPP/QSP/QSD services.
• SB 1 reporting; ATP/SS4A grant applications; grant
administration and audit support.
Operations & Customer Service
• Weekly “City Hall Engineer” desk hours and an on-call response line.
• Utility coordination (Southern California Edison (SCE) preconstruction, telecom/fiber, irrigation districts).
• Public information materials; council/commission
presentations; developer roundtables.
Experience.
Representative City Engineer Assignments:
City of Corcoran
• On call development review for subdivisions, frontage improvements, and ADA right of way upgrades.
• Citywide CIPs, & PS&E for routine roadway and
utility infrastructure; bid support and construction
administration.
• Compliance: labor compliance management, Caltrans
Reporting, Section 3 outreach, and reimbursement
reporting & submittals.
• Infrastructure Funding Support & Management
City of Avenal
• End to end development services for infill and
commercial projects, including comprehensive plan
check and permit administration.
• Capital support across roadway, water, sewer, and
storm programs.
• Interagency coordination on State Route interfaces and Caltrans encroachment permits.
• Infrastructure Funding Support & Management.
City of Parlier
• Full development review and permitting; annual
pavement and utility maintenance packages.
• On call engineering for alley/collector utility
rehabilitation and neighborhood drainage fixes.
• Citywide CIPs and ADA curb ramp retrofit support,
integrating CASp/ADA review into plan check to reduce
late stage field changes.
• Infrastructure Funding Support & Management
How This Experience Benefits the City of Exeter on Day
One
• No learning curve. The same team that staffs municipal counters, reviews subdivision maps, and closes out
federally funded jobs in Parlier, Avenal, and Corcoran
will plug in with your Planning, Public Works, and Finance staff immediately.
• Predictable timelines. Standardized checklists, comment matrices, and review cycles shorten approvals and
keep developers on schedule.
• Audit-ready project delivery. LAPM aligned procedures (e.g., E 76 documentation, Exhibit 10 K/10 O tracking,
CEM 4903 change order logs) protect eligibility for
reimbursement and avoid findings.
• Lower construction risk.
• Clear communication. Weekly City Hall desk hours and
concise City Council staff reports keep decision makers and the public informed.
Bottom line: We already perform the complete City Engineer role for three Central Valley cities. Our proven, end to end model, covering development, permitting, plan checks,
capital delivery, and compliance, can apply directly to this contract, ensuring fast start up, consistent service, and reliable outcomes.
February 10, 2026 Regular Meeting of the Exeter City Council
A&M 12
2. Relevant Experience and Expertise
The City of Parlier’s TCP Treatment Project enhanced community infrastructure and public health by delivering new water treatment filters, tanks, and supporting improvements such as upgraded utilities, pavement, lighting, and landscaping that create a safer, more reliable, and sustainable environment for residents.
A&M Consulting Engineers provided
construction management and oversight for
the City of Parlier’s TCP Removal Treatment
Project, which delivered a centralized GAC
treatment plant and well-site upgrades. Our
CM/RE role centered on verifying contractor
and project compliance with environmental,
permitting, and funding requirements and
PARLIER TCP TREATMENT PROJECT
Cost
$14,233,850
Specific Types of Work
Performed
-Engineering Design
-Construction Engineering
Project Manager
Javier Andrade, PE
[email protected]
Role
Principal/Prime
Contracting Agency
City of Parlier
Client Reference
David Del Bosque
Public Works Director
(559) 646-3700
Type of Funding
State
coordinating with the State Water
Resources Control Board to ensure
regulatory compliance. Through this
construction-phase support, the project
advanced toward providing safe,
reliable drinking water while maintaining
conformance with applicable state and
federal standards.
Parlier, CA
February 10, 2026 Regular Meeting of the Exeter City Council
A&M 13
2. Relevant Experience and Expertise
This project improved Parlier’s stormwater infrastructure while at the same time creating safe, accessible, and attractive public spaces, enhancing flood protection, community amenities, and overall quality of life.
A&M Consulting Engineers provided
construction management and resident
engineering services for the City of Parlier’s
Urban Flood Protection Project. Our CM/CE
role included oversight of storm drain and
sewer manholes, and basin improvements,
We monitored construction of the new pump
station at Richard Flores Basin and coordinated
delivery of associated hardscape.
PARLIER FLOOD PROTECTION PROJECT
Cost
$5,018,562
Specific Types of Work
Performed
-Engineering Design
-Construction Engineering
Project Manager
Javier Andrade, PE
[email protected]
Role
Principal/Prime
Contracting Agency
City of Parlier
Client Reference
David Del Bosque
Public Works Director
(559) 646-3700
Type of Funding
State
Thorughout the project, A&M administered
construction activities to verify compliance
with design intent and project requirements,
supporting the City in successfully delivering
critical stormwater conveyance upgrades
and community amenities.
Parlier, CA
February 10, 2026 Regular Meeting of the Exeter City Council
A&M 14
2. Relevant Experience and Expertise
The Safe Routes to School (SRTS) Project strengthens safety, access, and independence for students and families by upgrading the pedestrian and traffic network around neighborhood schools. Improvements include ADA-compliant sidewalks and curb ramps, high-visibility crosswalks, daylighted corners and curb extensions to shorten crossing distances, traffic calming to reduce speeds, and clear signing/striping at pick-up and drop-off zones. Where needed, we adjust drainage and utilities and add wayfinding to connect homes, parks, and campuses.
The result is practical, code-conforming infrastructure that invites walking, biking, and rolling, giving parents peace of mind and helping kids arrive to class safely, every day, while building a healthier, more connected community.
A&M Consulting Engineers provided roadway
and traffic engineering services for the
Corcoran Safe Routes to School Project,
beginning with preparation of the successful
Active Transportation Program (ATP Cycle 5)
grant application.
A&M managed all phases of the project,
including grant administration, design, bidding,
construction management, and project
closeout.
CORCORAN SAFE ROUTES TO SCHOOL PROJECT
Cost
$1,399,490
Consultant’s Responsibilities:
-Traffic Engineering
-Land Surveying
-RE Services
-Transportation Planning
-Guidance & Compliance
with Federal, State, Local,
and State Regulations
Project Manager
Javier Andrade,PE
[email protected]
Role
Design/Resident Engineer
Contracting Agency
City of Corcoran
Client Reference
Joseph Faulkner
Public Works Director
(559) 992-2151
Type of Funding:
State and Federal
Our firm performed roadway and drainage
system design, pavement design for new
asphalt sections, safety improvements
and coordinated utility identification and
protection. Construction elements included
ADA-compliant sidewalks, curb and gutter,
drive approaches, and curb ramps. Our firm
prepared signing, striping, and pavement
marking plans, ensuring full compliance
with the Manual on Uniform Traffic Control
Devices (MUTCD).
Corcoran, CA
February 10, 2026 Regular Meeting of the Exeter City Council
A&M 15
2. Relevant Experience and Expertise
Fig Tree Park transformed a sun-baked open space into a shaded, inclusive neighborhood destination. ADA-compliant loop paths and ramps connect new play areas, and quiet seating under shade structures and a growing canopy of native trees. Inclusive, age-appropriate play equipment and resilient safety surfacing invite everyone to move and explore, while energy-efficient lighting, and clear wayfinding enhance comfort and safety. Drought-tolerant landscaping and LID planters manage stormwater and reduce maintenance. Designed with community input, the park now supports morning walks with strollers, after-school play, and weekend gatherings, a welcoming place to gather, breathe, and belong.
FIG TREE PARK
Cost
$2,878,230
Consultant’s
Responsibilities:
-Engineering Design
-Surveying
-Construction Engineering
-Environmental Clearance
-Guidance & Compliance
with Federal, State, and
Local Regulations
Project Manager
Javier Andrade, PE
[email protected]
Role
Principal/Prime
Contracting Agency
City of Parlier
Client Reference
David Del Bosque
Public Works Director
(559) 646-3700
Type of Funding:
State
Parlier, CA
Fig Tree Park features drought tolerant
landscaping, low water use irrigation,
pervious surface walking paths, innovative LID
landspacing involving drip irrigation and solar
lighting.
The City of Parlier received funding through
the California Natural Resources Agency to
construct a park within an existing vacant lot.
A&M Consulting Engineers was a trusted
partner for the design, the construction
management and the funding allocation
forms for the successful completion of park
site amenities. Additionally, A&M provided
all necessary invoicing and financial
documentation required for reimbursement
while working hand in hand with the City of
Parlier Finance Department.
February 10, 2026 Regular Meeting of the Exeter City Council
A&M 16
2. Relevant Experience and Expertise
Gateway Park transforms everyday open space into a welcoming neighborhood retreat.
An ADA-compliant trail loop links shaded picnic terraces, a flexible green for play and gatherings, and native, drought-tolerant gardens that conserve water and create habitat.
Low-impact planters manage stormwater, while energy-efficient lighting, bike racks, and bottle fillers support daily use. At its heart is a world-class Velosolutions pump track, already drawing riders of all ages from various regions throughout the state, country, and world. The City hosted the 2025 Velosolutions UCI Pump Track World Championships Qualifier on March 15, bringing regional energy and pride to the community. Together, these elements create a safe, resilient place to move, rest, and connect, close to home.
GATEWAY PARK
Cost
$7,090,140
Consultant’s Responsibilities:
-Surveying
-Environmental Clearance
-Engineering Design
-Traffic Engineering
-Construction Engineering
-Guidance & Compliance
with Federal, State, and Local
Regulations
Project Manager
Javier Andrade,PE
[email protected]
Role
Principal/Prime
Contracting Agency
City of Corcoran
Client Reference
Joseph Faulkner
Public Works Director
(559) 992-2151
Type of Funding:
State
Corcoran, CA
Gateway Park showcases LED lighting which
changes colors to match the event occasion.
It included picnic areas, a veteran’s memorial
monument surrounded by a modification
of a modern amphitheater showcasing the
modern design of fiberized white concrete,
the design of a water efficient splashpad,
modern accessible playgrounds, pervious
concrete parking lots, modern lifesize
“Corcoran” lettering, a world class 1-acre
pump track, a full size soccer field, and
workout equipment.
A&M provided engineering, planning,
design, bidding, and construction services
for the Gateway Park project. A&M led the
design for the 8-acre park that formed the
centerpiece for the gateway of the City of
Corcoran.
2025 Public Works Project of the Year
in the Structures Category
February 10, 2026 Regular Meeting of the Exeter City Council
A&M 17
2. Relevant Experience and Expertise
KIDS POCKET PARK
City of Avenal
The Kids Pocket Park in Avenal is an inclusive, ADA-accessible micro-park designed for everyday play and calm respite. A looped, barrier-free path connects age-appropriate play zones with inclusive equipment, adaptive swings, spinners, and tactile/sensory panels, set on resilient safety surfacing. Shaded seating nooks with stroller and wheelchair clearances provide comfort and clear sightlines for caregivers, while low fences and gateway entries enhance security. Native, drought-tolerant landscaping and LID planters manage heat and stormwater, and efficient lighting extends safe use into the evening.
Co-created with local families, the park invites children of all abilities to move, explore, and belong, close to home.
Cost
$776,922
Consultant’s Responsibilities:
-Construction Management
Project Manager
Javier Andrade, PE
[email protected]
Role
Principal/Prime
Contracting Agency
City of Avenal
Client Reference
Antony V. Lopez
City Manager
(559) 386-5766
Type of Funding:
State
The Avenal Pocket Park, a communityfocused green space designed to enhance neighborhood livability, included a wide
range of amenities to serve residents of all
ages. The park features two playgrounds
with decorative fencing, picnic tables
with BBQ pits and shade, public art mural,
restroom, and landscaping and lighting
throughout the park.
These elements were carefully selected
to promote outdoor activity, improve
walkability, and create a safe, vibrant
space in the heart of the community.
February 10, 2026 Regular Meeting of the Exeter City Council
3. Project Team
A&M 18
Principal-in-Charge
Orfil Muniz, PE, QSD, QISP, SUMS
City Engineer
Javier Andrade, PE, QSD
Professional Engineer
David Hernandez, PE, QSD
Assistant Engineers
Denise Isaguirre, EIT
Edward Magana, EIT
Pedro Lopez, EIT
Gelasio Rodriguez
Anabel Tapia
Nelson Gomez
Kyndra Martinez
David Del Bosque
Assistant Construction Engineer
Alexis Gutierrez
Assistant Construction Engineer
Samuel Mudford
Professional Land Surveyor
Richard Aviles, PLS
Professional Land Surveyor
Daniel Cerda, PLS
Assistant Land Surveyor
Luis Lopez, LSIT
Administrative Specialist
Mary Espinosa
Administrative Specialist
Graciela Aguilar
Construction Observer
Adrian Torres
Certified Access Specialist
Val Garcia, CASp
Resumes
Please find A&M’s full team resumes located in Appendix A on page 21.
Construction Management
Land Surveying
Administrative Department
Key Personnel.
February 10, 2026 Regular Meeting of the Exeter City Council
A&M 19
4. Quality Assurance and Control; Conflicts
Purpose & Alignment
• Apply a firmwide QA/QC system to ensure full
compliance with City codes, standards, and RFP scope.
Kickoff & Matrix
• Hold kickoff; create a compliance matrix mapping each task/deliverable to governing standards, permits, and
submittals.
Conflicts
• Run conflict-of-interest checks at NTP and before major task orders; document mitigations.
Staffing & Authority
• Assign City Engineer POC and discipline leads; changes only with City approval.
Basis of Design
• Maintain a living BOD citing City standards and
applicable plans; update as regulations change.
Two-Gate Reviews
• For every submittal (30/60/90/100%), do Lead Self-Check (traceable calcs/CAD) and Independent Technical
Review; log and resolve all comments before release.
Constructability & Operations Checks
• At 60%/90%, verify staging, access, maintainability, and safety; incorporate field constraints.
Permitting & Environmental Compliance Coordination
• Track permit conditions in the matrix and carry
requirements into plans/specs/estimates.
Subconsultant Quality Integation
• Flow down QA/QC milestones and ITR sign-offs; align
schedules; verify deliverable quality.
CAD/GIS and Document Control
• Enforce City drafting conventions; maintain versioning, transmittals, and sealed record sets.
Construction Support QA
• Provide observation, RFI tracking, nonconformance logs, and corrective-action verification.
Cost/Schedule Integrity
• Tie QA/QC gates to schedule; invoice by accepted
deliverables.
Records & PRA
• Archive and classify records; flag proprietary items for Public Records Act readiness.
Insurance & Risk
• Maintain required coverages (CGL, Auto, WC/EL,
Professional) and provide endorsements/COIs.
Change Order Management
• Use a formal process for scope clarifications/additions with impact assessment and City concurrence.
Closeout & Lessons Learned
• Deliver as-builts, update City details where applicable, and capture lessons learned
Continuous Communication
• Keep a single City POC, provide timely coordination,
and attend meetings as requested.
Assurance Statement
• This QA/QC process applies to all tasks—studies, design, bidding, and construction support.
Quality Assurance and Control; Conflicts
5. Client References
City of Parlier
Contact: David Del Bosque
Public Works Director
Phone: (559) 646-3700
Email: [email protected]
City of Avenal
Contact: Antony V. Lopez
City Manager
Phone: (559) 386-5766
Email: [email protected]
City of Corcoran
Contact: Joseph Faulkner
Public Works Director
Phone: (559) 992-2151
Email: [email protected]
City of Lemoore
Contact: Estevan Benavidez
Public Works Director
Phone: (559) 924-6744
Email: [email protected]
February 10, 2026 Regular Meeting of the Exeter City Council
A&M 20
6. Rate Schedule and Billing Approach
A&M’s detailed Rate Schedule is attached under separate cover, in direct response to the City’s request for hourly rates and billing information. The schedule lists hourly rates for all anticipated staff classifications (including subconsultants), along with administrative, travel, materials, and reproduction charges. Overhead is included within the stated hourly rates; no separate overhead multiplier will be applied.
Travel time will be billed only when associated with an authorized task and will be invoiced per our rate schedule, with mileage reimbursed at the then-current IRS rate, consistent with the City’s expectations.
As noted in Section 1, A&M does not bill the City for small start-up efforts required to define a task or respond to occasional short-duration questions, brief Council appearances, or simple scoping exhibits and program pre-applications. Formal billing commences only after the City authorizes a defined scope of work via task memo or task order.
A&M is willing to hold rates firm for the first contract year and limit any subsequent annual increases to a mutually agreed not-to-exceed percentage for the optional renewal years.
A&M Consulting Engineers maintains insurance coverage that meets or exceeds the City’s minimum requirements, including:
• Commercial General Liability: at least $2,000,000 per occurrence and $4,000,000 aggregate; • Business Automobile Liability: at least $1,000,000 per accident; • Workers’ Compensation and Employer’s Liability: statutory limits with at least $1,000,000 per accident; and • Professional Liability (Errors and Omissions): at least $2,000,000 per claim and in the aggregate, maintained throughout the contract term and for not less than three years after completion.
Certificates of insurance and endorsements can be provided immediately upon selection and prior to Notice to Proceed.
A&M is also prepared to execute the City’s standard Agreement for Professional Services and can provide a proposed form of agreement upon request, tailored to the City Engineer scope described in the RFP.
7. Insurance and Contract Requirements
February 10, 2026 Regular Meeting of the Exeter City Council
Appendix A - Resumes
Javier Andrade, PE, QSD
Principal Engineer
Javier Andrade, PE, is A&M’s Principal Engineer. A licensed civil engineer, he plans, designs, and manages federally and state-funded projects to Caltrans LAPM and FHWA standards.
His portfolio spans water distribution and storage, wastewater collection and lift stations, stormwater capture and LID, neighborhood parks, roadway rehabilitation and complete streets, and traffic engineering (warrants, signage, striping, and signals). Trusted for clear communication and steady leadership, Javier pairs practical judgment with hands-on support so cities see compliant, on-schedule results.
Engineering Experience
15+ Years
Education
B.S. in Civil Engineering,
California State University, Fresno
Registration
State of California
No. 87348
General Building Contractor
No. 957096
City of Avenal
Safe Routes to School State Route 269 Improvement Project (ATP Cycle 4)
City of Avenal
Avenal Cutoff Road Rehabilitation (SB 1)
City of Parlier
Safe Routes to School (ATP Cycle 3)
Fresno County
Jensen Avenue Overlay & Shoulder Improvements (CMAQ)
City of Corcoran
2020 Pedestrian and Bicycle Improvements (CMAQ)
Phase 1 & 2
City of Corcoran
2024 Pedestrian and Bicycle Improvements (CMAQ)
Phase 1 & 2
City of Parlier
Sequoia Walkway
City of Parlier
Downtown Beautification
City of Parlier
Tuolumne Street Pedestrian Safety Improvements
(HSIP Cycle 10)
City of Parlier
Tuolumne Street & Ericka Avenue Pedestrian Safety
Improvements (HSIP Cycle 11)
City of Parlier
Zediker and Zulma Crosswalk
City of Parlier
Fig Tree Park (Urban Greening)
City of Parlier
Parlier & Newmark Roundabout (CMAQ, STBG)
City of Selma
Selma SR-99 Gateway to Downtown Revitalization Project
(Clean CA Local Grant Program)
February 10, 2026 Regular Meeting of the Exeter City Council A&M 21
Appendix A - Resumes
Orfil Muniz, PE, QSD, QISP, SUAS
Principal Engineer
Orfil Muniz, PE, QSD, QISP, SUAS, is A&M’s Principal Engineer. He delivers state and federal projects from concept to closeout, reliably meeting Caltrans LAPM and FHWA requirements. His work spans water and wastewater systems, stormwater capture and LID, parks, roadway rehabilitation and complete streets, and traffic engineering, warrants, signing, striping, and signals.
As QSD/QISP, he embeds compliance in every phase; with SUAS, he speeds field reviews. Calm, hands-on leadership and clear communication define his get-it-built approach.
City of Lemoore
Bush Street Pedestrian Improvements (HSIP Cycle 10)
City of Lemoore
Crack Seal Project
City of Lemoore
Public Facilities Maintenance District Sidewalk Repairs (PFMD)
City of Corcoran
Dairy Ave Pedestrian Safety Improvements (HSIP Cycle 10) City of Corcoran
Community Beautification & Cleanup (Clean CA Local
Grant Program)
City of Parlier
Manning Avenue Rehabilitation (CRSSA & STBG)
City of Lemoore
D Street Accessibility Curb Ramp Improvements
City of Lemoore
19th Avenue Pedestrian Facilities Improvements (CMAQ)
City of Corcoran
2024 Pedestrian and Bicycle Improvements (CMAQ)
Phase 1 & 2
City of Corcoran
Safe Routes to School (ATP Cycle 5)
City of Parlier
Parlier Avenue Roundabout (CMAQ)
Fresno County
Sunnyside and Teague Mini Roundabout
City of Corcoran
Traffic Impact Study - Gas Station on Highway 43 & 5 ½
Avenue
City of Corcoran
Orange Avenue Pedestrian Facilities Improvements
(CDBG-PI)
Engineering Experience
15+ Years
Education
B.S. in Civil Engineering,
California State University, Fresno
Continued Education
Construction Management,
California State University, San Jose
Business Administration,
College of the Sequoias
Registration
State of California
No. 88165
State of Nevada
No. 025208
CSLB General Contractor
1081929
February 10, 2026 Regular Meeting of the Exeter City Council A&M 22
Engineering Experience
5+ Years
Education
California State University, Bakersfield
B.S. Engineering Sciences
Appendix A - Resumes
Anabel Tapia - Assistant Engineer
Anabel Tapia is an Engineering Assistant at A&M Consulting Engineers. She supports planning, design, and construction delivery for pedestrian, park, roadway, and trail improvements. Anabel prepares plan exhibits and cost estimates, coordinates utility and right-of-way research, and assists with permitting, bid packages, and construction documentation. Detail-oriented and peoplefocused, she uses Civil 3D and Bluebeam to keep submittals on track and communicates clearly with city staff, consultants, and contractors so projects move forward smoothly.
A&M 23
City of Corcoran
Community Beautification & Cleanup (Clean CA Local
Grant Program)
City of Corcoran
2024 Pedestrian and Bicycle Improvements (CMAQ)
Phase 1 & 2
City of Parlier
Sequoia Walkway
City of Corcoran
Safe Routes to School (ATP Cycle 5)
City of Parlier
Manning Avenue Rehabilitation (CRSSA & STBG)
City of Parlier
Manning Avenue Sidewalk Phase 2 (CMAQ)
City of Lemoore
D Street Accessibility Curb Ramp Improvements
City of Parlier
Downtown Beautification
City of Corcoran
Gateway Park (Prop 68)
City of Parlier
Parlier Flood Protection Project (UFP Grant Program)
City of Parlier
Fig Tree Park (Urban Greening)
City of Parlier
Tactical Urbanism Study (STP)
City of Parlier
Limitless Lane Network (ATP Cycle 6)
City of Selma
SR-99 Gateway to Downtown Revitalization Project
(Clean CA Local Grant Program)
February 10, 2026 Regular Meeting of the Exeter City Council
City of Corcoran
2020 Pedestrian and Bicycle Improvements
Phase 1 & 2 (CMAQ)
City of Parlier
Sequoia Walkway
Fresno County
Jensen Avenue Overlay & Shoulder Improvements
(CMAQ)
City of Parlier
Parlier Avenue Roundabout (CMAQ & STBG)
City of Parlier
Downtown Beautification
City of Corcoran
Gateway Park (Prop 68)
City of Corcoran
Dairy Ave Pedestrian Safety Improvements
(HSIP Cycle 10)
City of Parlier
Tuolumne Street & Ericka Avenue Pedestrian Safety
Improvements (HSIP Cycle 11)
City of Parlier
Fig Tree Park (Urban Greening)
City of Corcoran
Safe Routes to School Project (ATP Cycle 5)
Experience in Preparing Funding Applications for the
following Grant Programs:
Highway Safety Improvement Program (HSIP)
Active Transportation Program (ATP)
Congestion Mitigation and Air Quality (CMAQ) Program
Sustainable Transportation Planning (STP) Program
Surface Transportation Block Grant (STBG) Program
Carbon Reduction Program (CRP)
Safe Streets and Roads for All (SS4A)
Highway Infrastructure Program (HIP)
Engineering Experience
7+ Years
Education
California State University, Fresno
B.S. in Political Science
Appendix A - Resumes
Gelasio Rodriguez - Assistant Engineer
Gelasio Rodriguez is an Assistant Engineer at A&M Consulting Engineers. He supports federally and state-funded transportation projects from programming through closeout, maintaining Caltrans LAPM compliance. Gelasio prepares progress reports and invoices, tracks DBE and labor compliance, and keeps ATP/SS4A grant reporting on schedule. He assists with PS&E, bid packages, and construction documentation, coordinating with city staff and Caltrans Local Assistance. Detail-oriented and dependable, Gelasio uses Civil 3D and Bluebeam to keep deliverables accurate and timely.
February 10, 2026 Regular Meeting of the Exeter City Council A&M 24
City of Corcoran
Well 8C Water Quality Improvements
City of Corcoran
2021 Pedestrian and Bicycle Improvements (CMAQ) Phase
1&2
City of Parlier
Sewer & Water Master Plan (CDBG)
County of Fresno
Choinumni Park
City of Lemoore
Bush Street Pedestrian Safety Improvements
(HSIP Cycle 10)
City of Corcoran
City-Wide Safety and Maintenance Striping Project (CRRSAA) City of Corcoran
Safe Routes to School (ATP Cycle 5)
County of Tulare
Government Parking Lot Improvements
City of Corcoran
Speed Survey
City of Parlier
Parlier Avenue Roundabout (CMAQ & STBG)
County of Fresno
Fresno Sunnyside & Teague Roundabout (CMAQ & STBG)
City of Corcoran
Dairy Avenue Pedestrian Safety Improvements
(HISP Cycle 10)
City of Corcoran
Traffic Impact Study - Gas Station on Highway 43 & 5 ½
Avenue
Engineering Experience
5+ Years
Education
California State University, Fresno
B.S. in Civil Engineering
Appendix A - Resumes
Denise Isaguirre, EIT - Assistant Engineer
Denise Isaguirre, EIT, is an Assistant Engineer who helps deliver federally and state-funded transportation projects to Caltrans LAPM standards. She supports PS&E production, cost estimates, and plan reviews; coordinates utilities and right-of-way; and prepares grant reports, invoices, and DBE/labor compliance.
Proficient in Civil 3D and Bluebeam, Denise keeps submittals organized and on schedule. Known for her steady follow-through and positive teamwork, she turns to-do lists into finished work so cities see timely, compliant results.
February 10, 2026 Regular Meeting of the Exeter City Council A&M 25
City of Corcoran
2021 Pedestrian and Bicycle Improvements (CMAQ)
Phase 1&2
County of Fresno
Choinumni Park
City of Lemoore
Bush Street Pedestrian Safety Improvements
(HSIP Cycle 10)
County of Tulare
Mooney Grove Dog Park
City of Corcoran
Safe Routes to School (ATP Cycle 5)
County of Tulare
Government Building Parking Lot Improvements
City of Corcoran
Electric Vehicle Charging Infrastructure Network Plan
(STP)
City of Parlier
Flood Control & Groundwater Banking Project (Prop 1)
City of Corcoran
Safe Routes to School Project (ATP Cycle 5)
City of Corcoran
Letts Lift Station Improvements
City of Lemoore
2024 Annual Road Maintenance Project (SB1)
City of Lemoore
19th Avenue Pedestrian Facilities Improvements
Project (CMAQ)
Engineering Experience
4+ Years
Education
California State University, Fresno
B.S. in Civil Engineering
Appendix A - Resumes
Nelson Gomez - Assistant Engineer
Nelson Gomez, EIT, is an Assistant Engineer at A&M
Consulting Engineers. He supports federally and state-funded transportation projects to Caltrans LAPM standards, assisting with PS&E production, quantities and cost estimates, signing/ striping plans, and traffic safety studies. Proficient in Civil 3D and Bluebeam, he maintains projects accurate and on schedule.
Colleagues rely on his steady follow-through and clear, can-do communication.
February 10, 2026 Regular Meeting of the Exeter City Council A&M 26
County of Tulare
County of Tulare Government Building Parking Lot
Improvements - Phase 2
County of Tulare
2637 W Burrel Avenue Parking Lot Reconstruction
City of Corcoran
Gateway Park (Prop 68)
City of Corcoran
Safe Routes to School (ATP Cycle 5)
City of Parlier
Fig Tree Park (Urban Greening)
City of Corcoran
2020 Pedestrian and Bicycle Improvements CMAQ
Phase 1 & 2
City of Parlier
Sequoia Walkway
City of Parlier
Downtown Beautification
City of Corcoran
Dairy Avenue Pedestrian Safety Improvements
(HSIP Cycle 10)
City of Parlier
Flood Protection Project (UFP Grant Program)
City of Corcoran
Water Treatment Plant Storm Water Basin Relocation
City of Lemoore
Fox Street & 19th Avenue Roadway Repairs (CMAQ)
City of Lemoore
Pedestrian Facility Crossing (HSIP)
City of Corcoran
2024 Pedestrian and Bicycle Improvements
Phase 1 & 2 (CMAQ)
City of Parlier
Tuolumne Street Pedestrian Safety Improvements
(HSIP Cycle 10)
Surveying Experience
10+ Years
Education
B.S. in Geomatics Engineering,
Sacramento City College
Appendix A - Resumes
Richard Aviles, PLS - Professional Land Surveyor
Richard Aviles, PLS, is A&M’s Professional Land Surveyor. He leads field and office surveying from planning through closeout, managing Records of Survey, boundary control, ALTA/NSPS maps, and topographic mapping for design. Richard prepares legal descriptions and plats, performs utility investigations, and directs construction staking and as-built verification. Proficient with GNSS/total station workflows and 3D HDS scanning, he delivers precise data, clear deliverables, and responsive coordination so designers and contractors build confidently and on schedule.
February 10, 2026 Regular Meeting of the Exeter City Council A&M 27
Appendix A - Resumes
County of Tulare
Mooney Grove Dog Park
City of Selma
Branch Canal Parkway (ATP Cycle 6)
City of Selma
SR-99 Gateway to Downtown Revitalization Project
(Clean CA Local Grant Program)
City of Corcoran
Community Beautification & Cleanup
City of Parlier
Parlier Avenue Roundabout
City of Corcoran
2021 Pedestrian and Bicycle Improvements CMAQ
Phase 1 & 2
City of Parlier
Water Storage Tank Improvements
City of Parlier
Fig Tree Park (Urban Greening)
City of Parlier
Zediker & Zulma Crosswalk
City of Parlier
Sequoia Walkway
City of Lemoore
Bush Street Pedestrian Safety Improvements
(HSIP Cycle 10)
City of Parlier
Police Department Parking Lot Improvements
City of Parlier
Avila Sewer Improvements
Surveying Experience
10+ Years
Education
B.S. in Geomatics Engineering,
California State University, Fresno
Registration
Professional Land Surveyor,
State of California No. 9445
Daniel Cerda, PLS - Professional Land Surveyor
Daniel Cerda, PLS, is A&M’s Professional Land Surveyor. He manages field and office surveying from scoping to closeout, delivering Records of Survey, boundary control, ALTA/NSPS and topographic maps for design. Daniel prepares legal
descriptions and plats, leads utility investigations, and directs construction staking and as-built verification. Skilled with GNSS/ total stations and 3D HDS scanning, he provides accurate data, clear deliverables, and responsive coordination so engineers and contractors build with confidence and stay on schedule.
February 10, 2026 Regular Meeting of the Exeter City Council A&M 28
Appendix A - Resumes
City of Parlier
Guardrail Improvements (HSIP Cycle 11)
City of Corcoran
Guardrail Improvements (HSIP Cycle 11)
City of Parlier
School Corridor Active Transportation Improvements
(ATP Cycle 6)
City of Parlier
Limitless Lane Network (ATP Cycle 6)
City of Corcoran
Equitable Health, Safety & Connectivity (ATP Cycle 6)
City of Selma
Branch Canal Parkway (ATP Cycle 6)
City of Parlier
Water Storage Tank Improvements
(Small Community Drought Relief Program)
City of Parlier
Tuolumne Street Pedestrian Safety Improvements
(HSIP Cycle 11)
City of Corcoran
Orange Avenue Pedestrian Facilities Improvements
(CDBG)
City of Parlier
Sequoia Walkway
City of Lemoore
Bush Street Pedestrian Safety Improvements
(HSIP Cycle 10)
City of Lemoore
Fox Street & 19th Avenue Roadway Repairs
Surveying Experience
5+ Years
Education
B.S. in Geomatics Engineering,
California State University, Fresno
Luis Lopez, LSIT - Assistant Land Surveyor
Luis Lopez, LSIT, is an Assistant Land Surveyor at A&M
Consulting Engineers. He supports boundary and topographic surveys, Records of Survey, and construction staking,
integrating GNSS/RTK and total station workflows with clean CAD deliverables. Luis processes point clouds and imagery (Pix4D) and builds surfaces and exhibits in Civil 3D; he also applies ArcGIS Pro for mapping and QA. With strong data analysis skills (MATLAB) and modeling experience (Revit/ Inventor), Luis turns field data into accurate, ready-to-build plans.
February 10, 2026 Regular Meeting of the Exeter City Council A&M 29
Appendix A - Resumes
City of Parlier
Building Permit Review
County of Tulare
Mooney Grove Dog Park
City of Corcoran
Gateway Park (Prop 68)
City of Parlier
Fig Tree Park (Urban Greening)
City of Parlier
Sports Park
City of Avenal
Kids Pocket Park (Prop 68)
County of Fresno
Choinumni Park
City of Parlier
Police Department Parking Lot Improvements
City of Selma
Branch Canal Parkway (ATP Cycle 6)
Tulare County
AG Commissioner Secure Parking Lot
City of Avenal
CDBG Sports and Recreation Center
City of Parlier
Flood Protection Project (UFP Grant Program)
City of Corcoran
Boswell Park Improvements
Experience
30+ Years
Registration Number
CASp-731
Val Garcia, CASp - Certified Access Specialist
Val Garcia, a Certified Access Specialist (CASp) with A&M Consulting Engineers, plays a critical role in ensuring civil engineering projects comply with state and federal accessibility standards, including the Americans with Disabilities Act (ADA). His duties include conducting detailed site inspections, reviewing construction documents, and preparing compliance reports to identify and resolve accessibility issues before and during construction. Val contributes his expertise to a variety of civil engineering projects such as roadway improvements, sidewalk and curb ramp
installations, park and recreational facility upgrades, and public building renovations, ensuring that all designs and completed works provide safe, equitable, and barrier-free access for all users.
February 10, 2026 Regular Meeting of the Exeter City Council A&M 30
Appendix A - Resumes
A&M 31
David Bruce Hernandez, PE
Professional Engineer - A&M Consulting Engineers
Role in Project: Professional Engineer
Key Projects: Selma Tactical Urbanism, City of Corcoran Sewer Master Plan, and City of Selma SR-99 Gateway to
Downtown Revitalization.
Education: B.S. in Civil Engineering, M.S. Structural
Engineering at Stanford University
Registration: No. 85730
Kyndra Martinez
Assistant Engineer - A&M Consulting Engineers
Role in Project: Assistant Engineer
Key Projects: Parlier Water Tank Improvements, City of
Parlier Guardrail Improvements (HSIP Cycle 11), and City of Parlier Flood Protection Project - Phase 2.
Education: B.S. in Civil Engineering,
California State University, Fresno
David Del Bosque
Assistant Engineer - A&M Consulting Engineers
Role in Project: Assistant Engineer
Key Projects: City of Parlier Pedestrian Safety
Improvements, City of Parlier Basin Improvements Project.
Education: B.S. in Bioengineering,
University of California, Merced
Edward Magana, EIT
Assistant Engineer - A&M Consulting Engineers
Role in Project: Assistant Engineer
Key Projects: City of Lemoore Fox St & 19th Avenue
Roadway Repairs, City of Corcoran Guardrail
Improvements (HSIP Cycle 11).
Education: B.S. in Civil Engineering,
California State University, Fresno
February 10, 2026 Regular Meeting of the Exeter City Council
A&M 32
Appendix A - Resumes
Alexis Gutierrez
Assistant Engineer - A&M Consulting Engineers
Role in Project: Assistant Engineer,
Construction Management
Education: B.S. in Civil Engineering,
California State University, Chico
Graciela Aguilar
Administrative Specialist - A&M Consulting Engineers
Role in Project: Outreach Coordinator, Certified Payroll Specialist
Education: B.S. in Communications,
California State University, Bakersfield
Mary Espinosa
Administrative Specialist - A&M Consulting Engineers
Role in Project: Outreach & Grant Coordinator
Education: B.S. in Sociology,
University of California, Berkeley
February 10, 2026 Regular Meeting of the Exeter City Council
CITY OF EXETER
AGREEMENT FOR PROFESSIONAL SERVICES
CITY ENGINEER
THIS AGREEMENT made and entered into this _____ day of __________, 2026, between the City of Exeter, a municipal corporation, hereinafter referred to as "City" and _____________________, hereinafter referred to as "Consultant". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit A “SCOPE OF SERVICES” and made a part hereof, which include serving as the “City Engineer” in accord with City’s Charter and Code of Ordinances (Municipal Code). Consultant shall perform all of these services to the satisfaction of the City. Consultant represents and warrants that it has the qualifications, experience, licenses and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law.
2. STATUS OF CONSULTANT. Consultant is, and shall at all times, remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner. Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement.
3. CONSULTANT KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with thissection.
4. PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder. The personnel performing the services under this Agreement on behalfof Consultant shall at all times be under Consultant’s exclusive direction and control.
Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as set forth in this Agreement.
Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees or agents are in any manner officials, officers, employees or agents of City. Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees. Consultant expressly waives any claim February 10, 2026 Regular Meeting of the Exeter City Council
Consultant may have to any such rights.
5. COMPENSATION AND METHOD OF PAYMENT. Compensation and reimbursement to the Consultant shall be as set forth in Exhibit B attached hereto and made a part hereof. Unless otherwise specified in Exhibit B, payments shall be made within thirty (30) days after receipt of each invoice as to non-disputed fees. If the City disputes any of Consultant’s fees, it shall give written notice to Consultant in (thirty) 30 days of receipt of an invoice of any disputed fees set forth on the invoice.
6. ADDITIONAL SERVICES OF CONSULTANT. Consultant shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the City Administrator.
Consultant shall be compensated for any additional services in the amounts and in the manner agreed to by the City Administrator and Consultant at the time City's written authorization is given to Consultant for the performance of said additional services.
7. ASSIGNMENT. The expertise and experience of Consultant are material considerations for this Agreement.
City has an interest in the qualifications of and capability of the persons and entities who will fulfill the duties and obligations imposed upon Consultant under this Agreement. In recognition of that interest, Consultant shall not assign or transfer any of portion this Agreement or the performance of any of Consultant’s duties or obligations under this Agreement without the prior written consent of the City Administrator. Any attempted assignment shall be ineffective, null and void, and shall constitute a material breach of this Agreement entitling City to any and all remedies at law or in equity, including summary termination of this Agreement.
8. FACILITIES AND RECORDS. Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible.
Consultant shall provide free access to the representatives of City, or its designees, at reasonable times to such books and records, shall give City the right to examine and audit said books and records, shall permit City to make transcripts there from as necessary, and shall allow inspection of all work, data, documents, proceedings and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of five years after receipt of final payment.
9. TERM AND TERMINATION OF AGREEMENT. This Agreement will commence on ______________, 2026 and shall continue for three (3) years, until ____________________, 2029, with the mutual option to extend for two additional one (1) year periods, with at least sixty (60) days prior written notice. This Agreement may be terminated with cause by either party upon thirty (30) days written notice.
Additionally, this contract may be terminated for convenience by wither party with sixty (60) days written prior notice. In the event of termination, Consultant shall be compensated for actual non-disputed costs incurred under the terms of this Agreement up to the date of termination.
10. COOPERATION BY CITY. All information, data, reports, records, and maps as are existing and available to City, and which are necessary for carrying out the work as outlined in the Scope of Services, shall be furnished to Consultant in every reasonable way to facilitate, without undue delay, the work to be performed under this Agreement.
11. OWNERSHIP OF DOCUMENTS. All original maps, models, designs, drawings, photographs, studies, February 10, 2026 Regular Meeting of the Exeter City Council
surveys, reports, data, notes, computer files, files and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of City.
With respect to computer files, Consultant shall make available to the City, upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring and printing computerfiles.
12. RELEASE OF INFORMATION. All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization excepting that information which is a public record and subject to disclosure pursuant to the California Public Records Act. Consultant, its officers, employees, agents or subcontractors, shall not without written authorization from the City Administrator or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena.
If Consultant or any of its officers, employees, Consultants or subcontractors does voluntarily provide information in violation of this Agreement, City has the right to reimbursement and indemnity from Consultant for any damages caused by Consultant's conduct, including the City's attorney's fees.
Consultant shall promptly notify City should Consultant, its officers, employees, agents or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions or other discovery request, court order or subpoena from any party regarding this Agreement and the work performed hereunder or with respect to any project or property located within the City. City retains the right, but depending on the specific facts and circumstance may have no obligation, to represent Consultant and/or be present at any deposition, hearing or similar proceeding. Consultant agrees to cooperate fully with City and to provide City with the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response.
13. CONFLICTS OF INTEREST. Consultant covenants that neither Consultant nor any officer or principal of Consultant's firm has any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of services herein. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by Consultant as an officer, employee, agent, or subcontractor without the express written consent of the City Administrator. If required by the City Administrator or the City’s local conflict of interest code, Consultant's principles, officers, employees or agents shall file disclosure statements pursuant to the Political Reform Act, Government Code Section 87200.
City understands and acknowledges that Consultant is, as of the effective date of this Agreement, independently involved in the performance of non-related services for other governmental agencies and private parties. Consultant is unaware of any stated position of City relative to such projects. Any future position of City on such projects shall not be considered a conflict of interest for purposes of this section, unless otherwise required by law.
14. DEFAULT. In the event that Consultant is in default under the terms of this Agreement, the City shall not have any obligation or duty to continue compensating Consultant for any work performed after the date of default and may terminate this Agreement by written notice to the Consultant as set forth above. Default shall mean any failure to comply with any covenant, condition or term of thisAgreement.
February 10, 2026 Regular Meeting of the Exeter City Council
15. INDEMNIFICATION. To the fullest extent permitted by law, CONSULTANT shall indemnify, defend , and hold harmless the CITY, its officers, employees, agents and volunteers (“City Indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the CONSULTANT’s performance of its obligations under this agreement or out of the operations conducted by CONSULTANT, including the CITY’s active or passive negligence, except for such loss or damage arising from the sole negligence or willful misconduct of the CITY. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT’s performance of this agreement, CONSULTANT shall provide a defense to the City Indemnitees, or at the City’s option, reimburse the City Indemnitees their costs of defense, including reasonably legal counsels’ fees, incurred in defense of such claims. To the extent that there is any conflicting language, conditions or clauses in the attached scope of services or other exhibits to this agreement, including conflicting hold harmless indemnification clauses or language, or clauses purporting to place monetary or other restrictions on liability, this Section shall take supersede and take precedence over said clauses or language.
If pursuant to this agreement, CONSULTANT is providing design professional services, the above paragraph and any provisions, clauses, covenants, and agreements contained in, collateral to, or affecting this agreement, that purports to indemnify, including the duty and the cost to defend, the indemnitee by a design professional against liability for claims against the indemnitee, shall be unenforceable, except to the extent that the claims against the indemnitee arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the design professional. In no event shall the cost to defend charged to the design professional exceed the design professional’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event that one or more defendants is unable to pay their share of defense costs due to bankruptcy or dissolution of the business, the design professional shall meet and confer with other parties regarding unpaid defense costs. The duty to indemnify, including the duty and the cost to defend, is limited as provided in this section. This section shall not be waived or modified by contractual agreement, act, or omission of the parties. Contractual provisions, clauses, covenants, or agreements not expressly prohibited herein are reserved to the agreement of the parties.
For purposes of this section, “design professional” includes all of the following:
A. An individual licensed as an architect pursuant to Chapter 3 (commencing with Section 5500) of Division 3 of the Business and Professions Code, and a business entity offering architectural services in accordance with that chapter.
B. An individual licensed as a landscape architect pursuant to Chapter 3.5 (commencing with Section 5615) of Division 3 of the Business and Professions Code, and a business entity offering landscape architectural services in accordance with that chapter.
C. An individual registered as a professional engineer pursuant to Chapter 7 (commencing with Section 6700) of Division 3 of the Business and Professions Code, and a business entity offering professional engineering services in accordance with that chapter.
D. An individual licensed as a professional land surveyor pursuant to Chapter 15 (commencing with Section 8700) of Division 3 of the Business and Professions Code, and a business entity offering professional land surveying services in accordance with that chapter.
The provisions of this section pertaining to the duty and cost to defend shall not apply to either of the following:
February 10, 2026 Regular Meeting of the Exeter City Council
A. Any contract for design professional services, or amendments thereto, where a project-specific general liability policy insures all project participants for general liability exposures on a primary basis and also covers all design professionals for their legal liability arising out of their professional services on a primary basis.
B. A design professional who is a party to a written design-build joint venture agreement.
16. INSURANCE. The Consultant agrees to maintain in force at all times the following insurance with a current A.M. Best's rating of no less than A:VII:
A. Worker's Compensation insurance covering employees of the Consultant in such amounts as required by law.
B. Commercial General Liability insurance in the amount of Two Million Dollars ($2,000,000), naming the City as an additional insured.
C. Professional liability insurance in an amount of Two Million Dollars ($2,000,000).
D. Errors and Omissions liability insurance in the amount of Two Million Dollars ($2,000,000) per occurrence.
E. Automobile liability insurance in the amount of Two Million Dollars ($2,000,000) per accident for bodily injury and property damage.
F. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the Consultant shall reduce or eliminate such deductible or self-insured retentions as respects the City, its officials, employees and volunteers; or the Consultant shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
G. The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:
1. The City, its officers, officials, employees and volunteers to be covered as insureds as respects:
liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; or automobiles owned, leased, hired or borrowed by the Consultant. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officers, officials, employees or volunteers.
2. For any claims related to this project, the Consultant's insurance coverage shall be primary insurance with respect to the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the Consultant, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it.
3. Any failure to comply with reporting or other provisions of the policies including breaches of warranties shall not affect coverage provided to the City, its officers, officials, employees or volunteers.
4. The Consultant's insurance shall apply separately to each insured against whom claim is made February 10, 2026 Regular Meeting of the Exeter City Council
or suit is brought, except with respect to the limits of the insurer's liability.
5. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled by either party, reduced in coverage or in limits except after (30) day's prior written notice by Certified Mail, Return Receipt Requested, has been given to the City.
H. Consultant shall furnish the City Clerk annually with original endorsements affecting coverage required by this clause. The endorsements are to be signed by a person authorized by that insurer to bind coverage on his behalf. The endorsements are to be on forms provided by the City. All endorsements are to be received and approved by the City before work commences. As an alternative to the City forms, the Consultant's insurer may provide complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications in the form of a Certificate of Insurance.
17. NON-DISCRIMINATION CLAUSE. Consultant shall not discriminate, in any way, against any person on the basis of race, religious creed, color, national origin, ancestry, sex, sexual orientation, age, physical handicap, medical condition, marital status, or any other classification protected by law in connection with or related to the performance of this Agreement and shall comply with the provisions of the State Fair Employment Practices Act as set forth in Part 4.5 of the Division 2 of the California Labor Code; the Federal Civil Rights Act of 1964, as set forth in Public Law 88- 352, and all amendmentsthereto; Executive Order No. 11246; and all administrative rules and regulations issued pursuant to such acts andorder.
18. FEDERAL IMMIGRATION AND NATIONALITY ACT. To the extent required by all applicable laws, Consultant hereby promises and agrees to comply with all of the provisions of the Federal Immigration and Nationality Act. Should Consultant so employ unauthorized persons for the performance of work and/or services covered by this contract, and should the Federal Government impose sanctions against the City for such use of unauthorized persons, Consultant hereby agrees to, and shall, reimburse City for the cost of all such sanctions imposed, together with any and all costs, including attorneys' fees, incurred by the City in connection therewith.
19. ENTIRE AGREEMENT. This Agreement is the complete, final, entire, and exclusive expression of the Agreement between the parties hereto and supersedes any and all other agreements, either oral or in writing, between the parties with respect to the subject matter herein. Each party to this Agreement acknowledges that no representations by any party which are not embodied herein and that no other agreement, statement, or promise not contained in this Agreement shall be valid and binding.
20. NO PRESUMPTION RE: DRAFTER. The parties acknowledge and agree that the terms and provisions of this Agreement have been negotiated and discussed between the parties and their attorneys, and this Agreement reflects their mutual agreement regarding the same. Because of the nature of such negotiations and discussions, the parties agree that it would be inappropriate to deem any party to be the drafter of this Agreement, and therefore no presumption for or against validity or as to any interpretation hereof, based upon the identity of the drafter shall be applicable in interpreting or enforcing this Agreement.
21. ASSISTANCE OF COUNSEL. Each party to this Agreement warrants to each other party, as follows:
A. That each party either had the assistance of counsel or had counsel available to it, in the negotiation for, and execution of, this Agreement, and all related documents; and February 10, 2026 Regular Meeting of the Exeter City Council
B. That each party has lawfully authorized the execution of this Agreement.
22. GOVERNING LAW. The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. This Agreement is entered into and is to be performed in Tulare County, California. To the fullest extent permitted by law the parties waive the applicable venue removal provisions set forth in California Code of Civil Procedure Sec. 394.
23. MODIFICATION OF AGREEMENT. The terms of this Agreement can only be modified in writing approved by the City Council and the Consultant. The parties agree that this requirement for written modifications cannot be waived and any attempted waiver shall be void.
24. AUTHORITY TO EXECUTE. The person or persons executing this Agreement on behalf of Consultant warrants and represents that they have the authority to execute this Agreement on behalf of his/her/their corporation and warrants and represents that he/she/they has/have the authority to bind Consultant to the performance of its obligations hereunder.
25. NOTICES. All notices required or permitted to be given pursuant to this Agreement shall be in writing and shall be personally delivered, or sent by email, facsimile and certified mail, postage prepaid and return receipt requested, on the party to be notified, addressed as follows:
To City:
Zachary Broudreaux
350 W. Firebaugh, PO Box 237
Exeter, CA 93221
[email protected]
To Consultant:
Attention: Javier Andrade
220 N. Locust St.
Visalia, CA 93291
[email protected]
The notices shall be deemed to have been given as of the date of personal service, or three (3) days after the date of deposit of the same in the custody of the United States Postal Service.
26. SEVERABILITY. The invalidity in whole or in part of any provision of this Agreement shall not void or affect the validity of the other provisions of thisAgreement.
27. MEDIATION. In the event of a dispute between the parties, and prior to the commencement of any litigation, the parties agree to engage in good faith efforts to mediate the dispute, and to mutually agree on a mediator for that purpose.
28. ATTORNEYS’ FEES. If any litigation is commenced between the parties to this Agreement concerning the Agreement or the rights and duties of either in relation to the Agreement, the party prevailing in that litigation shall be entitled, in addition to any other relief that may be granted in the litigation, to a reasonable sum as and for its attorneys’ fees in the litigation, which shall be determined by the court in February 10, 2026 Regular Meeting of the Exeter City Council
that litigation or in a separate action brought for that purpose.
29. To the extent any sections, clauses, or language of this Agreement conflict with language in the Scope of Services of any attachment, the language in this Agreement shall take precedence over the attachment.
Any contrary statement in the attachments/exhibits shall have no force or effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.
City of Exeter A&M Consulting Engineers
__________________________ ________________________________ Jason Ridenour, City Administrator Javier Andrade, Principal Civil Engineer
February 10, 2026 Regular Meeting of the Exeter City Council
Exhibit A
Scope of Services
The Engineer, when requested and authorized to do so by the City, should be able to provide the following scope of services on general and/or project assignments during the term of this Agreement.
The City Engineer works under the day-to-day supervision of the City Administrator and Public Works Director.
Engineering, Design Services & Technical support:
A. Provide engineering consultation with respect to City projects, including but not limited to, water, wastewater collection and disposal, and recycled water systems, drainage, storm water management, rate and fee structures, permits, public infrastructure and roadway improvements, and public facility/infrastructure financing programs. Adhere to City Codes, Ordinances & specifications, functioning as the City Engineer for the City.
B. Provide engineering and feasibility studies with respect to City needs for compliance with Sewer and Collection system general permits, water treatment, supply, distribution, sewer storage and disposal; assessment districts activities, and utility rates.
C. Provide engineering and prepare plans, specifications and bid documents for City projects.
D. May be required to provide periodic job site visits during the construction/repair/replacement of public infrastructure and facilities as appropriate to become generally familiar with the progress and quality of work and to determine that in general the work is being completed in conformance with the approved plans, specifications and applicable City Standards.
E. Provide assessment and benefit City engineering services on public financing projects.
F. Provide engineering estimates for capital improvements and special consulting services to the City.
G. Prepare for and attend City Council meetings to discuss specific items requiring engineering expertise as requested.
H. Provide construction staking and construction observation services on City’s projects.
I. Provide additional engineering services as requested by the City.
J. Update City plans and specification drawings utilizing CAD.
K. Keep City Code and specifications up to date as needed to keep City up to date with regulations, in conjunction with the assistance of the City Attorney.
February 10, 2026 Regular Meeting of the Exeter City Council
Technical Services
A. Provide project management services if needed.
B. Provide review and recommendations on applications for extension of facilities.
C. Review submitted plans and specifications for conformance with the City’s Code, ordinances, design and construction standards, adopted utility (and other) master plans and generally accepted engineering principles.
D. Prepare for and attend City Council meetings to discuss specific items requiring engineering expertise.
E. Prepare and periodically review the City’s design and construction standards for water, sewer, recycled water and drainage facilities.
F. Provide additional technical support services as requested by the City.
G. Provide surveying and staking as needed.
February 10, 2026 Regular Meeting of the Exeter City Council
Exhibit B
February 10, 2026 Regular Meeting of the Exeter City Council