EXETER CITY COUNCIL
REGULAR MEETING AGENDA
March 24, 2026, 6:00 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, March 24, 2026, at 6:00 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.
Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:00 p.m.
A. CALL TO ORDER CLOSED SESSION
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed three (3) minutes. Please begin your comments by stating your name and providing your City of residence.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)
1. GC 54957.6 – Conference with Labor Negotiations
Agency Negotiator: Shelline Bennett
Employee Groups: All Represented and Unrepresented Employees
2. GC 54956.9(d)(2) – Conference with Legal Counsel
Re: Anticipated Litigation/Significant Exposure to Litigation – One (1) Case (facts not known to potential plaintiffs)
7:00 p.m.
D. CALL TO ORDER REGULAR SESSION
E. INVOCATION
F. PLEDGE OF ALLEGIANCE
March 24, 2026 Regular Meeting of the Exeter City Council
G. PUBLIC COMMENTS
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.
In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.
H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of the March 10, 2026, Regular Meeting Minutes (pp. 5 – 9)
2. Approval of the Payment of Bills for March 6, 2026 (pp. 10 – 15)
3. Approval of Payroll for the Period of February 23, 2026, to March 8, 2026 (pp. 16 – 23)
4. Consider Adoption of Resolution No. 2026-08, A Resolution of the City Council of the City of Exeter, Amending Resolution No. 2021-01 to Clarify Eligibility Requirements for Appointment to the Measure P Oversight Committee and Remove the Familial Relationship Restriction for Committee Members (pp. 24 – 33)
5. Adoption of Resolution 2026-09, A Resolution of the City Council of the City of Exeter, Directing the City Engineer to Prepare a Report for the current fourteen (14) City of Exeter Landscape and Lighting Maintenance Assessment Districts 91-01A; 91-01B; 97- 01; 98-01; 08-01; 06-01; 05-01; 05-02; 04-02; 04-03; 01-02; 23-01; 25-01, and 25-02 (pp. 34 – 37)
I. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
March 24, 2026 Regular Meeting of the Exeter City Council
1. Conduct a Public Hearing and Introduce for First Reading Ordinance No. 719, an Ordinance of the City Council of the City of Exeter Adding Chapter 15.05 to Title 15 of the Exeter Municipal Code to Establish an Expedited Permitting Process for Electric Vehicle Charging Stations Consistent with California Government Code Section 65850.7 (pp. 38 – 57)
Presented by Julia Lew, City Attorney
2. Consider Request from the Exeter 250th (E250) Committee to Accept the Donation of Patriotic and Promotion of Exeter Banners to be Installed on City Light Poles (pp. 58 – 71)
Presented by Jason Ridenour, City Administrator
3. Consider Approval of Resolution No. 2026-10, A Resolution of the City Council of the City of Exeter, Authorizing a Pilot Decorative Crosswalk Project on State Route 65 at San Juan Avenue (pp. 72 – 75)
Presented by Javier Andrade, City Engineer
4. Review of the Preliminary Biennial Budget for Fiscal Years 2026–2027 and 2027–2028 and Provide Direction to Staff (pp. 76 – 115)
Presented by Jason Ridenour, City Administrator
J. CITY COUNCIL ITEMS OF INTEREST
K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
L. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare ) ss.
City of Exeter )
I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator’s Office; and that I posted this Agenda on the bulletin board outside of City Hall 137 N. F St. Exeter CA 93221 on March 20, 2026, and online on the City of Exeter website. _______________________________________________
Francesca Quintana, City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)592-9244. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure March 24, 2026 Regular Meeting of the Exeter City Council
accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II).
Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C St., Exeter CA 93221 during normal business hours.
March 24, 2026 Regular Meeting of the Exeter City Council
EXETER CITY COUNCIL
REGULAR MEETING AGENDA
ACTION MINUTES
March 10, 2026, 6:30 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, March 10, 2026, at 6:30 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.
Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:30 p.m.
A. CALL TO ORDER CLOSED SESSION
Mayor called the closed session to order at 6:30 p.m.
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
No public comments were presented.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)
1. GC 54957.6 – Conference with Labor Negotiations
Agency Negotiator: Shelline Bennett
Employee Groups: All Represented and Unrepresented Employees
2. GC 54956.9 – Consideration of Liability Claims
Claimant: Deborah Ince obo Decedent Alvin Lynn Ince
Claimed Against: City of Exeter
3. GC 54956.9(d)(2) – Conference with Legal Counsel
Re: Anticipated Litigation/Significant Exposure to Litigation – One (1) Case (facts not known to potential plaintiffs)
7:00 p.m.
D. CALL TO ORDER REGULAR SESSION
March 24, 2026 Regular Meeting of the Exeter City Council
Mayor called the regular session to order at 7:10 p.m. City Attorney reported for the record that action was taken on item C.2. to reject the claim from Deborah Ince.
E. INVOCATION
Led by Pastor from Bridge Church.
F. PLEDGE OF ALLEGIANCE
Led by Mayor Johnson.
G. PUBLIC COMMENTS
No public comments were presented.
H. SPECIAL PRESENTATIONS:
1. Mid-Valley Disposal Annual Update (pp. 5 – 15)
Presented by Thomas Hamon, Mid-Valley Recycling Programs Manager Thomas Hamon provided a presentation for the Council and members of the public.
I. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of February 24, 2026, Regular Meeting Minutes (pp. 16 – 20)
2. Approval of the Payment of Bills for February 20, 2026, and February 23, 2026 (pp. 21 – 31)
3. Approval of Payroll for the Period of February 9, 2026, to February 22, 2026. (pp. 32 – 39)
4. Authorize the Purchase of a Dump Trailer for Parks Maintenance from Big Tex Trailer World (pp. 40 – 45)
5. Approve Expenditure for Hauling and Disposal of Services for Wastewater Treatment Biosolids (pp. 46 – 53)
6. Ratify Emergency Repairs to a Fire Apparatus and Authorize Payment to Burton’s Fire, Inc. (pp. 54 – 59)
7. Authorize the City Administrator to Enter into an Agreement with Avila General Engineering Co., LLC for Demolition of the Structures Located at 310 and 314 West Firebaugh Avenue, Exeter California, to Facilitate Construction of a New Municipal Water Well Associated with the Tooleville Emergency Intertie Project (pp. 60 – 66) Approval of Consent Calendar
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
March 24, 2026 Regular Meeting of the Exeter City Council
WILSON RIDDLE (5-0) AYE AYE AYE AYE AYE
J. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Consider Providing Direction to Clarify Eligibility Criteria for Appointment to the Measure P Oversight Committee (pp. 67 – 74)
Presented by Francesca Quintana, City Clerk/Human Resources Manager City Clerk/Human Resources Manager provided a report for the Council and members of the public.
Council Member Lentz recused himself from discussion and stepped down from the dias regarding discussion on the most recent appointments.
Approval to Return with a Resolution Removing Familial Relationship Status from the Document
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON ALVES (4-0) AYE AYE AYE AYE ABSTAIN
Council Member Lentz returned to the dias.
City Council directed staff to return with a resolution clarifying that eligibility for appointment to the Measure P Oversight Committee is limited to individuals who reside within the incorporated city limits of Exeter, as well as business owners or operators whose businesses are located within the incorporated city limits, and to reopen the application period.
Approval to Return With A Resolution Clarifying That Eligibility For Appointment To The Measure P Oversight Committee Is Limited To Individuals Who Reside Within The Incorporated City Limits Of Exeter, As Well As Business Owners Or Operators Whose Businesses Are Located Within The Incorporated City Limits, And To Reopen The Application Period.
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON LENTZ (5-0) AYE AYE AYE AYE AYE
2. Consider Approval of a Community Beautification Project Request for Painting One (1) Fire Hydrant with a Patriotic Theme (pp. 75 – 89)
March 24, 2026 Regular Meeting of the Exeter City Council
Presented by Jason Ridenour, City Administrator
City Administrator provided a report for the Council and members of the public.
Approval of a a Community Beautification Project Request for Painting One (1) Fire Hydrant with a Patriotic Theme
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
JOHNSON ALVES (5-0) AYE AYE AYE AYE AYE
3. Consider Approval of Options and Expenditure of Replacement of Streetlight Christmas Decoration Donor Plaques Along Pine Street in Downtown Exeter (pp. 90 – 95) Presented by Zachary Boudreaux, Public Works Director
Public Works Director provided a report for the Council and members of the public.
Approval of a a Community Beautification Project Request for Painting One (1) Fire Hydrant with a Patriotic Theme
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON JOHNSON (5-0) AYE AYE AYE AYE AYE
K. CITY COUNCIL ITEMS OF INTEREST
Council Member Alves reported that the basketball season concluded and commended Recreation Coordinator Eli Garver for successfully coordinating participation from two Farmersville teams this year. He announced that Co-Ed Softball will conclude on April 5. Youth Softball and Tee Ball registration will close on March 22, with games scheduled to begin on April 20. He also noted the Triathlon and Motor Fest held on March 14 and shared that he has an upcoming meeting with the San Joaquin Valley Air Pollution District.
Mayor Pro Tem Wilson reported attending the Tulare County Water Commission meeting and stated he is working with Mr. Ridenour and Mr. Boudreaux on transitioning LLMD services to in-house operations. He also attended the Chamber of Commerce Annual Awards Dinner. He also congratulated Rick Grimsley on receiving the Officer of the Year award at the Knights of Columbus event. Additionally, he commented that the Dog Park looks great and proposed developing a tracking system for Council-approved projects.
Council Member Riddle reported attending the Chamber of Commerce Annual Awards Dinner and noted it was a great event. She provided updates on water conservation efforts, and Tooleville. She also shared that a community event was held on Friday, March 6, with Mr.
Andrade, City Engineer, regarding SR 65 safety improvement.
Council Member Lentz requested that staff look into a bin be placed at the recycling center to help control trash in the area and additional ‘dump on us’ days.
March 24, 2026 Regular Meeting of the Exeter City Council
Mayor Johnson thanked the Police Chief for his work on recent event the past weekend. He also expressed appreciation to Finance Director Eekhong Franco for her service to the City and wished her well.
L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator, Public Works Director, Chief of Police, Finance Director, City Attorney and City Clerk/Human Resources Manager provided comments/reports.
M. REGULAR MEETING ADJOURNMENT
Mayor adjourned the meeting at 8:38 p.m.
_______________________________________________
Francesca Quintana, City Clerk
March 24, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
March 24, 2026
Wording for Agenda:
Approval of the Payment of Bills for March 6, 2026.
Submitting Department:
Administration
Contact Name:
Jason Ridenour, City Administrator
Staff recommends that the City Council approve the payment of bills in the following amount. • $297,850.70 dated March 6, 2026.
The Finance Department has reviewed and compiled invoices and expenses for city operations for approval by the City Council, which are summarized and attached to this report. This action authorizes the disbursement of funds for routine and approved expenditures necessary to continue city services.
The payment of bills is a recurring action presented to the City Council to ensure transparency and fiscal oversight of city expenditures. The item reflects payments made for various city services, supplies, utilities, and obligations incurred in the normal course of business. All bills have been reviewed by the Finance Department and are within budgeted appropriations. • Total amount: $297,850.70 dated March 6, 2026
• Funding sources: Various city departmental budgets
• Budget implications: All payments are within the approved Fiscal Year 2025–2026 budget. No additional appropriations are necessary.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R___
Agenda Item Number: H.2.
Department Recommendation:
Summary:
Background:
Fiscal Impact:
March 24, 2026 Regular Meeting of the Exeter City Council
The City Council routinely approves payment of bills during regular meetings. This item is part of the standard financial reporting and authorization process. • Payments for Publication Report dated March 6, 2026
I move to approve the payment of bills in the amount of $297,850.70 dated March 6, 2026.
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
March 24, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
03/06/2026 15:51:50 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:
Run Group... 030626 Comment... CHECK RUN 03/06/2026
Approval Date for Report........... 03 06 2026
Payments Through Date.............. 03 06 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 030626 COMMENT... CHECK RUN 03/06/2026
DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-03062026-702 CHECK RUN 03/06/2026
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
March 24, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
3/06/2026 15:51:50 Payments for Publication GL335R-V08.23 PAGE Approved on 3/06/2026 for Payments Through 3/06/2026
Vendor Name Description Amount
BRIGHTVIEW LANDSCAPE SERVICES DEC 2025 CITY PARK MAINT 12,395.00 CALIFORNIA BUSINESS MACHINES ADMIN 1/1-1/31/26 OVERAG 974.69 CITY OF EXETER 1/18-2/18/26 MUSEUM 1,326.96
CITY OF VISALIA MAR 2026 ANIMAL SERVICES 16,974.73
COUNTY OF TULARE JAN MAIL MONTHLY BILL 8,409.98
CULLIGAN FEB FD WTR SERVICE 161.70
DEPT OF JUSTICE DEC BLOOD ALCOHOL 67.00
EXETER CHAMBER OF COMMERCE 2026 KJUG SUMMER CONCERT 1,500.00 EXETER PLUMBING CO. LOW WTR PRES-509 BELMONT 185.00
EXPERIENCED GARDENER/THE CREPE MYRTLE TREATMENT 1,313.00 FERGUSON US HOLDINGS, INC LF 2 RPP BFP RPZ QT 1,484.34
FUSION CONNECT, INC 0966- 2/18-3/17/26 627.77
GOLDSTROM/ NORM WRAPP SEMINAR 368.90
GREEN BOX RENTALS INC 2/15/26-3/14/26 STRG 228.38
HERR PEDERSEN & BERGLUND, LLP JAN 25 PERSONNEL MATTER 960.00 JACK GRIGGS INC FEB 2026 GAS 9,354.35
JORDAN/ JOLENE & STEVEN UB DEPOSIT REFUND 116.30
KAWEAH PUMP, INC. WELL 14-INSTALLED METER 4,238.53
KRC SAFETY CO INC. STOP SIGNS 2,554.98
LIEBERT CASSIDY WHITMORE JAN PERSONNEL MATTER 727.50
MAJOR LEAGUE PAINTING SIGN INSTALL- BARK PARK 250.00
MCCORMICK KABOT JENNER & LEW NOV 25 LEGAL SERVICES 5,742.00 MCMASTER-CARR SUPPLY COMPANY LOCKOUT PADLOCK 558.29
MID VALLEY DISPOSAL, LLC FEB 2026 MID VALLEY 128,466.40 MOORE TWINING ASSOCIATES, INC BOD 5 BY SM 5210B 1,831.00 PACE SUPPLY CORP. 2 FIRE HYDRANT PURCHASE 8,782.74
PENA'S DISPOSAL INC CH FEB 2026 SHRED 66.80
PROVOST & PRITCHARD JAN 2026 TOOLEVILLE INTE 2,638.80
QUAD KNOPF ENGINEERING 250008 25 GEN ENG SERVIC 7,259.57 RAMIREZ/ JUAN UB DEPOSIT REFUND 35.25
RAMOS-SIERRA/ ASUNCION UB DEPOSIT REFUND 260.57
ROGERS, ANDERSON, MALODY & FY 24/25 AUDIT-JAN BILL 11,200.00 SAN JOAQUIN VALLEY RAILROAD 10/1/24-9/30/25 PIPELINE 1,492.11 SEQUOIA DOOR, INC. REPAIR DOOR LCK- PW 175.20
SIERRA SANITATION, INC 2/23-3/22/26 SCROTH PARK 1,121.51 SOUTHERN CALIFORNIA EDISON 9143- 1/10/26-2/9/26 40,986.85 SOUTHERN CALIFORNIA GAS CO. 0891-1/27/26-2/26/26 1,687.07 STANDARD INSURANCE CO. MAR 2026 LIFE INSURANCE 2,102.01 T-MOBILE PD 1/21/26-2/20/26 CELL 1,563.05
THE PIN CENTER 250 CITY PINS 457.00
TOLBERT/ GAVIN REMOVE 3 TREES-GLAZE AVE 675.00
UNIVAR SOLUTIONS USA INC FEB SOD HYPO 1906 W MYER 6,138.95 VALLEY EXPETEC MAR MONTHLY BILLING 7,891.42
VAST NETWORKS MAR 2026 FD INTERNET 2,500.00
** Final Totals... 297,850.70
March 24, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
3/06/2026 15:51:50 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 249
March 24, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
03/06/2026 15:51:50 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 47,608.88
105 WATER FUND 48,254.93
106 SANITATION FUND 130,494.12
107 SEWER FUND 28,047.19
109 GAS TAX FUND 9,538.99
113 TRANSPORTATION FUND 224.00
121 INSURANCE FUND 2,150.51
131 MEASURE R 224.00
140 LANDSCAPE AND LIGHTING DISTR 1,938.35
141 MEASURE P 29,369.73
TOTAL ALL FUNDS 297,850.70
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 297,850.70
TOTAL ALL BANKS 297,850.70
March 24, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
March 24, 2026
Wording for Agenda:
Approval of Payroll for the Period of February 23, 2026, to March 8, 2026.
Submitting Department:
Administration
Contact Name:
Jason Ridenour, City Administrator
Staff recommend that the City Council approve payroll for the period of February 22, 2026, to March 8, 2026, in the following amounts.
• $85,338.73 for February 22, 2026, to March 8, 2026, period with a check date of March 13, 2026.
This item requests City Council approval of payroll expenditures incurred during the pay period of February 22, 2026, to March 8, 2026. Timely approval ensures the city remains compliant with labor obligations and continues uninterrupted compensation to employees.
The City of Exeter processes payroll on a biweekly basis. City Council approval is required for each payroll cycle as part of the city’s fiscal oversight procedures. The current payroll covers all regular full-time, part-time, and temporary employees for the specified pay period. • Total payroll amount: $85,338.73 (for February 22, 2026, to March 8, 2026, payroll period period)
• Funding source: Approved departmental salary budgets
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R. __
Agenda Item Number: H.3.
Department Recommendation:
Summary:
Background:
Fiscal Impact:
March 24, 2026 Regular Meeting of the Exeter City Council
• Budget implications: Payroll is within the adopted Fiscal Year 2025-2026 budget; no additional funds are required.
Payroll approval is a standing item brought to the City Council regularly to ensure accountability and continuity of operations.
• Payroll Register for the period February 22, 2026, to March 8, 2026 I move to approve payroll for the period of $85,338.73 for February 22, 2026, to March 8, 2026, 2026.
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
March 24, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/11/2026 15.15.59 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 1 DATING 2/23/2026- 3/08/2026 CHECK DATE 3/13/2026
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
1811 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
1812 758.24 FRANCHISE TAX BOARD 8 1 VENDOR CHECK
1813 124.86 LANDEROS/SAVANNAH KAYLE 782 1
1814 175.58 MCALLISTER/JAYDIN JAMES 783 1
1815 349.08 PATTISON/LESLIE ALDENE 781 1
1816 187.29 SHIPMAN/LEVI J 778 1
1817 721.34 CREECH/JACE W 777 1
TOTALS FOR CHECK FORM: CHEK
NEGOTIABLE CHECKS COUNTS
1,558.15 *EMPLOYEE CHECKS 5
821.93 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
2,380.08 **TOTAL NEGOTIABLE CHECKS 7
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
2,380.08 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
0.00 *DIRECT DEPOSIT STUBS 0
0.00 *VENDOR DIR DEP STUBS 0
March 24, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/11/2026 15.15.59 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 1 DATING 2/23/2026- 3/08/2026 CHECK DATE 3/13/2026
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
54667 156.00 CLOCEA 4 1 VENDOR STUB ONLY
54668 308.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 54669 192.94 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 54670 2,245.57 ARIAS/CHRISTINA 730 1 STUB ONLY
54671 2,819.91 QUINTANA FRANCESCA N 742 1 STUB ONLY
54672 4,709.32 RIDENOUR/JASON CHARLES 763 1 STUB ONLY
54673 1,496.13 CARTER/AMY JO 502 1 STUB ONLY
54674 4,280.58 FRANCO/EEKHONG 304 1 STUB ONLY
54675 538.43 HERNANDEZ/XOCHITL 306 1 STUB ONLY
54676 1,483.55 MILLER/CATHEY RENE 734 1 STUB ONLY
54677 1,503.41 RAMOS LEON/YOSENIA 776 1 STUB ONLY
54678 1,715.07 TOBIAS/ANTHONY JORDAN 746 1 STUB ONLY
54679 561.86 VEGA/ASHLEY MAKAYLA 753 1 STUB ONLY
54680 1,776.66 BROWN/ANDREW EUGENE 762 1 STUB ONLY
54681 2,318.52 BRYANT/EZRA JOSEPH 752 1 STUB ONLY
54682 1,710.73 CARRETERO/VANESSA 402 1 STUB ONLY
54683 2,426.68 GREEN GROVE/BRAYDEN TAY 767 1 STUB ONLY
54684 3,366.25 HEINKS/RYAN DAVID 765 1 STUB ONLY
54685 1,734.21 HERNANDEZ/ANDY 780 1 STUB ONLY
54686 1,322.11 HILL/HANNAH GRACE 747 1 STUB ONLY
54687 1,659.21 LINARES/FRANCISCO JR 772 1 STUB ONLY
54688 2,070.63 MAGANA MARTINEZ JOEL 773 1 STUB ONLY
54689 3,449.46 MOORE/ROBERT HARRY 764 1 STUB ONLY
54690 2,179.74 MORALES/SKYLEENA ROSE 779 1 STUB ONLY
54691 1,602.34 PRIDEAUX/TRACI 448 1 STUB ONLY
54692 4,363.36 SCHIMPF/ROBERT BRIAN 766 1 STUB ONLY
54693 2,319.10 SHIELDS/ZION 708 1 STUB ONLY
54694 2,239.85 VILLARREAL/ISIDRO 707 1 STUB ONLY
54695 1,887.44 ALDRIDGE/GARY 618 1 STUB ONLY
54696 3,548.17 BOUDREAUX/ZACHARY MICHA 756 1 STUB ONLY
54697 229.70 GOLDSTROM/NORMAN 629 1 STUB ONLY
54698 1,845.52 HUGGINS/KYLE AARON 621 1 STUB ONLY
54699 2,512.36 MILLAN/MARCUS 622 1 STUB ONLY
54700 1,368.65 RIVERA/RYAN 733 1 STUB ONLY
54701 1,030.31 WENDT/EDDIE 626 1 STUB ONLY
54702 280.93 ALANIZ/WYATT BLAIN 757 1 STUB ONLY
54703 93.64 ARIAS/KAYLA OLIVIA 774 1 STUB ONLY
54704 280.93 BARSS/TYLER ANN 758 1 STUB ONLY
54705 1,607.49 GARVER/ELIJAH 712 1 STUB ONLY
54706 187.29 HUGHES/CADON 729 1 STUB ONLY
54707 124.86 MADRIGAL/GRACE EMMA 784 1 STUB ONLY
54708 1,808.88 ARROYO/MARIE 623 1 STUB ONLY
54709 1,528.31 QUIROZ/PATRICK P 512 1 STUB ONLY
54710 1,836.61 RAMIREZ/GABRIEL GRACILI 761 1 STUB ONLY
54711 2,027.92 RAMIREZ/JUAN 608 1 STUB ONLY
54712 721.34 RANGEL/JOSE A 775 1 STUB ONLY
54713 2,799.61 HIFNER/CHRISTOPHER 736 1 STUB ONLY
54714 689.07 RUBIO/IVAN 750 1 STUB ONLY
March 24, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/11/2026 15.15.59 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 1 DATING 2/23/2026- 3/08/2026 CHECK DATE 3/13/2026
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
TOTALS FOR CHECK FORM: STUB
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
0.00 **TOTAL NEGOTIABLE CHECKS 0
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
0.00 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
82,301.71 *DIRECT DEPOSIT STUBS 45
656.94 *VENDOR DIR DEP STUBS 3
March 24, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/11/2026 15.15.59 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 2/23/2026- 3/08/2026 CHECK DATE 3/13/2026
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
1 104 71,726.78 50,534.16 49,697.35
1 105 8,644.40 15,384.62 15,023.94
1 106 .00 1,010.25 1,010.25
1 107 .00 11,302.19 10,941.53
1 121 .00 2,139.96 2,139.96
1 141 3,488.68 3,488.68 3,488.68
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
March 24, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/11/2026 15.15.59 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 2/23/2026- 3/08/2026 CHECK DATE 3/13/2026
EMR FUND DEPT HOME FULL PART TEMP FEMALE
CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 402 ADMINISTRATION 9,774.80 3 2
1 104 403 FINANCE 11,579.03 5 1 1 6
1 104 421 POLICE 34,538.85 15 4
1 104 431 STREET 12,422.15 5 2
1 104 471 RECREATION 3,411.95 1 9 5
1 105 461 WATER 8,644.40 4 2 1
1 141 421 POLICE 2,799.61 1
1 141 471 RECREATION LEADER 689.07 1
TOTAL 83,859.86 35 14 1 18
March 24, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/11/2026 15.15.59 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 2/23/2026- 3/08/2026 CHECK DATE 3/13/2026
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
GRAND TOTALS
NEGOTIABLE CHECKS COUNTS
1,558.15 *EMPLOYEE CHECKS 5
821.93 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
2,380.08 **TOTAL NEGOTIABLE CHECKS 7
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
2,380.08 ***GRAND TOTAL
NON-NEGOTIABLE CHECKS
82,301.71 *DIRECT DEPOSIT STUBS 45
656.94 *VENDOR DIR DEP STUBS 3
82,958.65 **TOTAL NON-NEGOTIABLE CHECKS 48
NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
1,558.15 *EMPLOYEE CHECKS 5
821.93 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
82,301.71 *DIRECT DEPOSIT STUBS 45
656.94 *VENDOR DIR DEP STUBS 3
85,338.73 ***TOTAL NEGOTIABLE & NON-NEGOT 55
0.00 *OTHER CHECKS 0
85,338.73 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 18
March 24, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
March 24, 2026
Wording for Agenda:
Consider Adoption of Resolution No. 2026-08, Amending
Resolution No. 2021-01 to Clarify Eligibility Requirements for Appointment to the Measure P Oversight Committee and
Remove the Familial Relationship Restriction for Committee Members.
Submitting Department:
Administration
Contact Name:
Francesca Quintana, City Clerk/Human Resources Manager
Staff recommends that the City Council adopt Resolution No. 2026-08, amending Resolution No. 2021-01 to:
1. Clarify that eligibility for appointment to the Measure P Oversight Committee is limited to individuals residing within the incorporated City limits of Exeter and to business owners or operators whose businesses are physically located within the incorporated City limits of Exeter; and
2. Remove the provision prohibiting individuals who have a familial relationship with members of the City Council from serving on the committee.
On November 3, 2020, the voters of the City of Exeter approved Measure P, adopting Ordinance No. 694 establishing a one percent (1%) Transactions and Use Tax. On December 8, 2020, the City Council adopted Resolution No. 2021-01, establishing the Measure P Oversight Committee to provide public oversight of Measure P revenues and promote transparency in the use of Measure P funds.
The resolution establishing the committee provides that appointees may be “a resident of Exeter, a business owner or operator.” However, the resolution does not expressly state For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: H.4.
Department Recommendation:
Background/Summary:
March 24, 2026 Regular Meeting of the Exeter City Council
whether residency or business ownership must be located within the incorporated City limits of Exeter.
During the most recent recruitment process for a committee vacancy, staff received applications from individuals residing just outside the incorporated City limits but within the greater Exeter area. Because the existing language did not clearly define whether eligibility was limited to individuals residing within City limits, staff brought the matter before the City Council on March 10, 2026, to seek policy direction regarding interpretation of the eligibility criteria.
At that meeting, the City Council provided direction that eligibility for appointment to the Measure P Oversight Committee should be limited to:
• Individuals residing within the incorporated City limits of Exeter, and • Business owners or operators whose businesses are physically located within the incorporated City limits of Exeter.
Additionally, during discussion of the committee composition language, the City Council directed staff to remove the provision in the existing resolution that restricts individuals who have a familial relationship with members of the City Council from serving on the committee.
The City Attorney indicated that such relationships do not present a complete legal conflict for this advisory oversight committee and that standard transparency practices, including disclosure and recusal when required by State conflict of interest laws, are sufficient to address potential concerns.
The proposed resolution amends Resolution No. 2021-01 to incorporate both of these changes.
Adoption of the resolution will clarify the eligibility requirements and ensure the committee composition language reflects the policy direction provided by the City Council. All other language in Resolution No. 2021-01 remains unchanged.
There is no direct fiscal impact associated with this action.
December 8, 2020 – City Council adopted Resolution No. 2021-01 establishing the Measure P Oversight Committee.
March 10, 2026 – City Council provided direction to amend Resolution No. 2021-01 to clarify eligibility requirements and remove the familial relationship restriction from the committee composition language.
• Incorporated Map
• Resolution No. 2021-01
• Resolution No. 2026-08
Fiscal Impact:
Prior City Council Actions:
Attachments:
March 24, 2026 Regular Meeting of the Exeter City Council
I move to adopt Resolution No. 2026-08, amending Resolution No. 2021-01 to clarify eligibility requirements for appointment to the Measure P Oversight Committee and remove the familial relationship restriction for committee members.
Recommended motion to be made by the City Council:
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
RESOLUTION NO. 2026-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER AMENDING RESOLUTION NO. 2021-01 REGARDING ELIGIBILITY REQUIREMENTS AND
COMMITTEE COMPOSITION FOR THE MEASURE P OVERSIGHT COMMITTEE WHEREAS, on November 3, 2020, the voters of the City of Exeter approved Measure P, adopting Ordinance No. 694 establishing a one percent (1%) Transactions and Use Tax; and WHEREAS, on December 8, 2020, the City Council adopted Resolution No. 2021-01 establishing the Measure P Oversight Committee to provide public oversight and promote transparency in the use of Measure P revenues; and
WHEREAS, Resolution No. 2021-01 provides that members of the Measure P Oversight Committee may be “a resident of Exeter, a business owner or operator,” but does not expressly state whether residency or business ownership must be located within the incorporated City limits of Exeter; and
WHEREAS, the City Council desires to clarify the eligibility requirements for appointment to the Measure P Oversight Committee to ensure the committee reflects individuals and businesses located within the incorporated City limits of Exeter; and WHEREAS, the City Council has also determined that the provision in Resolution No. 2021-01 prohibiting individuals who have a familial relationship with members of the City Council from serving on the committee is unnecessary and overly restrictive for this advisory oversight committee and should be removed; and
WHEREAS, the City Council finds that amending Resolution No. 2021-01 will provide clearer guidance regarding committee eligibility and composition moving forward.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EXETER DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. Amendment to Eligibility Requirements
The eligibility requirements for appointment to the Measure P Oversight Committee contained in Resolution No. 2021-01 are hereby amended to clarify that committee members shall be:
• Individuals residing within the incorporated City limits of Exeter; or • Business owners or operators whose businesses are physically located within the incorporated City limits of Exeter.
SECTION 2. Removal of Familial Relationship Restriction March 24, 2026 Regular Meeting of the Exeter City Council
Any language contained in Resolution No. 2021-01 restricting individuals who have a familial relationship with members of the City Council from serving on the Measure P Oversight Committee is hereby removed.
SECTION 3. Remaining Provisions
Except as expressly amended by this Resolution, all other provisions of Resolution No. 2021-01 shall remain in full force and effect. Resolution No. 2021-01 is attached hereto as Exhibit A to this Resolution.
SECTION 4. Effective Date
This Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED by the City Council of the City of Exeter this 24th day of March 2026 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________ _
Jacob Johnson, Mayor
ATTEST:
_________________________
Francesca Quintana, City Clerk
March 24, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
March 24, 2026
Wording for Agenda:
Adoption of Resolution 2026-09, A Resolution of the City Council of the City of Exeter, Directing the City Engineer to Prepare a Report for the current fourteen (14) City of Exeter Landscape and Lighting Maintenance Assessment Districts 91-01A; 91-01B; 97- 01; 98-01; 08-01; 06-01; 05-01; 05-02; 04-02; 04-03; 01-02; 23-01; 25-01, and 25-02.
Submitting Department:
Engineering
Contact Name:
Javier Andrade, City Engineer
Department Recommendation:
Staff recommends that the City Council adopt Resolution 2026-09, directing the City Engineer to prepare a report on the fourteen Landscape and Lighting Assessment Districts.
Summary/Background:
The City of Exeter maintains fourteen Landscape and Lighting Maintenance Assessment Districts (LLMADs) pursuant to the Landscaping & Lighting Act of 1972 (Streets & Highways Code Section 22500 et seq.). These districts fund the maintenance of turf areas, shrubs, trees, irrigation systems, and walls within the common areas of their respective subdivisions.
Each year the City Council initiates the annual assessment process by directing the City Engineer to prepare a report and declaring its intent to levy assessments. The fourteen districts are listed below:
91-01A County View Estates No. 1/Country View Estates No. 2/Awbrey Estates; 91-01B Wildrose Estates No. 1;
97-01 Wildrose Estates No. 2;
98-01 Citruscrest Estates No.1;
01-02 Citruscrest Estates No. 2;
Agenda Item Number: H.5. For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
March 24, 2026 Regular Meeting of the Exeter City Council
04-02 Orchard Estates;
04-03 Maple Place;
05-01 Blossom Estates;
05-02 Country View Estates No. 3;
06-01 Rocky Hill Haciendas;
08-01 Exeter Golf Estates;
23-01 Yokohl Landing
25-01 Glenn View Estates
25-02 Park Place
These districts were formed as part of each subdivision’s Final Maps. Any assessment increases will be within previously approved limits. Each lot will be assessed an amount equal to the projected maintenance costs for the 2026-2027 fiscal year.
Each annual update reviews the prior year’s costs and adjusts fees as needed for the upcoming year. The original formation resolutions included allowances for annual CPI-based adjustments in conformance with Proposition 218.
This March 24, 2026, action initiates the annual 2026-2027 assessment process with the two resolutions described above.
The process would continue as follows:
1. March 24, 2026: Council adopts resolutions directing the City Engineer to prepare a report. A later meeting in May will be the declaration of intent to levy. Then a public hearing is set for July 2026 confirming levy, date to be determined.
2. A Public Hearing notice in July 2026, is placed into the newspaper announcing the annual updates.
3. At the public hearing in July, the Council will consider the Engineer's Reports along with any testimony and, with Council concurrence, adopt two resolutions for each District. With these districts, the first resolution approves the Engineer's Report and the second one certifies the process to the County.
4. Subsequent to Council action, City Staff then delivers the items to the County Assessor's office.
5. The adjusted assessments will then be added to the County's assessment rolls in August and the City would receive (from the County) monies from the two normal semi-annual property tax collections in December and April to pay the expense of providing the district maintenance activities.
March 24, 2026 Regular Meeting of the Exeter City Council
Fiscal Impact:
This action initiates the annual assessment process. Actual assessment amounts will be determined through the engineer’s report and presented at the public hearing. Without the assessments there would be no available funding for district maintenance. Since these districts were formed for the benefit of the property owners within the subdivisions, responsibility to fund the maintenance is incumbent upon those property owners.
In addition, there will be several days of preparation needed by staff and the City Engineer to compile the necessary data and finalize the report for approval by City Council for updating the projected costs for the districts in 2026-27 which is estimated to cost $10,000-$12,000 of which City Engineer time is paid for by the districts.
Prior Council/Board Actions:
This is done annually by City Council for the existing Landscape and Lighting Districts.
Attachments:
• Resolution 2026-09 Directing the Engineer to Prepare a Report Recommendation motion to be made by the City Council:
I move to adopt Resolution 2026-09, directing the City Engineer to prepare a Report on Assessment Districts as presented.
March 24, 2026 Regular Meeting of the Exeter City Council
RESOLUTION 2026-09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER DIRECTING CITY ENGINEER TO PREPARE A REPORT ON ASSESSMENT DISTRICT NOS. 91-01A; 91-01B; 97-01; 98-01; 08-01; 06-01; 05-01; 05-02; 04-02; 04-03; 01- 02; 23-01; 25-01, and 25-02.
WHEREAS, the City of Exeter has formed fourteen assessment districts pursuant to the Landscaping & Lighting Act of 1972 (Section 22500 and following, Streets & Highways Code) for the purpose of the following improvements:
Maintenance of turf areas, shrubs, trees, irrigation systems and walls; and WHEREAS, the City Council needs to direct the City Engineer to prepare and file with the City Clerk a report in accordance with Article 4 of Chapter 1 of the Landscaping & Lighting Act of 1972.
NOW, THEREFORE, BE IT RESOLVED, that the City Council does herewith direct and order the City Engineer to prepare and file with the City Clerk a report in accordance with Article 4 of Chapter 1 of the Landscaping & Lighting Act of 1972 for the 14 districts listed above.
PASSED AND ADOPTED THIS 24TH DAY OF MARCH, 2026, BY THE FOLLOWING VOTE:
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________________________
JACOB JOHNSON, MAYOR
ATTEST:
__________________________________
FRANCESCA QUINTANA, CITY CLERK
March 24, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
March 24, 2026
Wording for Agenda:
Conduct a Public Hearing and Introduce for First Reading Ordinance No. 719, an Ordinance of the City Council of the City of Exeter Adding Chapter 15.05 to Title 15 of the Exeter Municipal Code to Establish an Expedited Permitting Process for Electric Vehicle Charging Stations Consistent with California Government Code Section 65850.7.
Submitting Department:
City Attorney
Contact Name:
Julia Lew, City Attorney
Staff recommends that the City Council:
• Conduct the public hearing; and
• Introduce Ordinance No. 719 for first reading establishing an expedited permitting process for Electric Vehicle Charging Stations (EVCS) consistent with California Government Code §65850.7.
California Government Code Section 65850.7 requires local jurisdictions to adopt an ordinance establishing an expedited permitting process for the installation of electric vehicle charging stations (EVCS). The statute was enacted to promote the expansion of electric vehicle infrastructure by requiring local agencies to streamline permitting procedures and reduce barriers to EVCS installation.
The proposed ordinance would add Chapter 15.05 to the Exeter Municipal Code and establishes a process for the administrative review and approval of EVCS installations consistent with the requirements of state law. After further review of Title 15 of the City’s Code of Ordinances, the For action by:
☒City Council
Regular Session:
☐Consent Calendar
☐Regular Item
☒Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.1.
Department Recommendation:
Background & Summary:
March 24, 2026 Regular Meeting of the Exeter City Council
City Attorney is recommending that this Ordinance be codified as Chapter 15.56 (added to the end of Title 15) rather than inserting a new Chapter within the sequence of the City’s standard Building Codes (which typically require more frequent updating).
The City of Exeter contracts with Tulare County to provide building and permitting services, including plan review and inspections. As a result, the review and processing of EVCS permit applications are administered through the County’s building department pursuant to that contractual arrangement.
The proposed ordinance formally establishes the City’s expedited permitting process in conformity with Tulare County’s adopted regulations, and recognizing that the technical plan review, permitting, and inspection functions are performed through Tulare County under the City’s existing building services agreement. The ordinance aligns the City’s municipal code with the procedures utilized by the County and ensures compliance with the requirements of Government Code §65850.7.
Adoption of the ordinance will provide clarity within the Exeter Municipal Code regarding the permitting process for EVCS installations and ensure the City remains consistent with applicable state law intended to support the development of electric vehicle charging infrastructure.
There is no direct fiscal impact associated with adoption of this ordinance. Permit review and inspection services will continue to be provided through the City’s existing contract with Tulare County for building services.
None associated with this action.
• Agreement with Tulare County
• County EVCS Checklist
• DRAFT Ordinance No. 719
I move to conduct the public hearing and introduce Ordinance No. 719, an ordinance of the City Council of the City of Exeter adding Chapter 15.05 (but revised/renumbered to Chapter 15.56) to Title 15 of the Exeter Municipal Code establishing an expedited permitting process for electric vehicle charging stations consistent with California Government Code Section 65850.7, provide first reading by title only and waive further reading, and direct staff to return the ordinance for second reading and adoption.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
Streamlined EVCS Process
October 2022
Resource Management Agency
Economic Development & Planning
Building Department
5961 South Mooney Boulevard
Visalia, CA 93277
Electric Vehicle Charging Stations (EVCS) Streamlined Planning Process In order to streamline the review and approval of Electric Vehicle Charging Stations (EVCS) (as defined by Section 65850.7 of the California Government Code) and related equipment, the Planning entitlement process may be bypassed in certain situations if an applicant agrees and attests that the EVCS is proposed in accordance with the following standards.
A. INSTRUCTIONS
i. Complete form (all lines)
ii. Sign and attest to compliance
iii. Submit at the RMA Permit Center or as a Planning
Zone Clearance application (other ministerial uses)
through the County of Tulare Citizen Self-Service
portal (www.tcpermits.com) so that Planning can
verify that all information is filled out and form is
signed. Planning will stamp this form as “OK to
Submit”.
iv. Attach this document to your Building Permit If stamped “OK to Submit” and submittal (building permit is required) signed, no additional Planning v. If, based on responses below, this streamlined review is required process is not allowed, please submit a
Building Permit Application.
B. SITE CONTEXT
1. Site Information:
Address: APN:
Building Permit Application No:
2. Existing Parking Spaces:
a) Total Number of parking spaces within the existing parking lot:
b) Total Number of Parking Spaces to be Removed:
March 24, 2026 Regular Meeting of the Exeter City Council
Streamlined EVCS Process
October 2022
Resource Management Agency
Economic Development & Planning
Building Department
5961 South Mooney Boulevard
Visalia, CA 93277
c) Is the number of spaces to be removed less than 10% of the total number of existing spaces?
______ yes
_______ no
If the answer is no, this streamlined process is not allowed.
3. EV Parking Spaces Proposed:
Total Number of Electric Vehicle Spaces Proposed:
Of these spaces:
a) Total Number of Standard Parking spaces proposed:
b) Total Number of Accessible spaces proposed:
C. COMPLIANCE
Instructions: In order to utilize this streamlined process, the following items are required.
Please initial in the lines, attesting to compliance with these requirements.
1. Parking Lot Requirements:
Applicant has verified that there is an existing, previously approved stamped and signed site plan approved by the Planning Division through an entitlement process (Application Number: ), depicting the approved parking lot layout.
Applicant has verified that the existing parking lot layout is constructed and striped in accordance with the approved site plan noted above. If the parking lot is currently not built in accordance with this site plan, this streamlined process is not allowed.
Applicant has verified that a site visit has been conducted and that all existing raised pads, curbs, ramps, planters, trees, landscaping, utility vaults, transformers, backflow prevention devices, gas meters, free standing mailboxes, lights/light poles, hydrants, fences or other structures in the vicinity of the proposed equipment is accurately depicted on the plan and will not interfere with the placement of the proposed equipment or any required path of travel.
March 24, 2026 Regular Meeting of the Exeter City Council
Streamlined EVCS Process
October 2022
Resource Management Agency
Economic Development & Planning
Building Department
5961 South Mooney Boulevard
Visalia, CA 93277
2. EV Space Requirements:
In order to utilize this streamlined process, the following items are required. Please initial in the lines, attesting to compliance with these requirements.
Minimum 27-foot clear width for vehicular back-up between ends of parking spaces (27-foot vehicular aisle width must be maintained)
If sidewalk is present in front of space where EVCS is being placed; must ensure there is 4-foot of clear width in addition to space allocated for EV equipment for pedestrians either by:
o Utilizing wheel-stop for 3-foot offset from sidewalk; or o Having a minimum 7-foot wide sidewalk in front of spaces, clear of any structures Must allow for 3-feet of vehicle overhang either by:
o Offsetting EVCS 3-feet from edge of curb or front of space; or o Utilizing wheel-stop for 3-foot of offset from EVCS
Changes to grade are not proposed
3. EVCS Placement:
In order to utilize this streamlined process, the following items are required. Please initial in the lines, attesting to compliance with these requirements.
The proposed EVCS and related equipment will not be placed in any easements The proposed EVCS and related equipment will not be placed in any gutter in a manner that would block site drainage
The proposed EVCS and related equipment will not be placed between an accessible path-of-travel and the parking space
March 24, 2026 Regular Meeting of the Exeter City Council
Streamlined EVCS Process
October 2022
Resource Management Agency
Economic Development & Planning
Building Department
5961 South Mooney Boulevard
Visalia, CA 93277
The proposed EVCS and related equipment will be placed so as to provide a clear, level, floor space adjacent to the equipment that is 32-inches by 48-inches with a 2% max cross slope.
4. Overall Site Plan (does not need to be to scale but shall be legible):
Plans shall include (at a minimum) items below. In order to utilize this streamlined process, the following items are required on the overall site plan. Please initial in the lines, attesting to compliance with these requirements.
Outline of the entire parcel with an area indicating the scope of work Property line dimensions & easements
Vicinity map with north arrow
Project address and APN
5. Detailed Site Plan:
Plans shall include (at a minimum) items below. In order to utilize this streamlined process, the following items are required on the detailed site plan. Please initial in the lines, attesting to compliance with these requirements.
Provide 1’’= 30’ scale on site plan
North Arrow correctly shown
Easements, both existing and proposed
Fully dimensioned parking spaces that depict the equipment is not within the 9-foot by 18-foot space
March 24, 2026 Regular Meeting of the Exeter City Council
Streamlined EVCS Process
October 2022
Resource Management Agency
Economic Development & Planning
Building Department
5961 South Mooney Boulevard
Visalia, CA 93277
The aisle width behind the space and the opposite space size if there is parking behind the proposed EV space
Accessible EV charging spaces shall comply with Sections 11B-228.3 and 11B-812 of the California Building Code
Add this note: Any survey monuments within the area of construction shall be preserved or reset by a person licensed to practice land surveying in the state of California
Add this note: Repair all damaged and/or off-grade concrete street improvements as determined by the construction management engineer prior to occupancy.
Add this note: Two working days before commencing excavation operations within the street right-of-way and/or utility easements, all existing underground facilities shall have been located by Underground Services Alert (USA). Call 1-800-642- 2444
Add this note: All proposed transformers shall be located within an existing service room, or placed underground
March 24, 2026 Regular Meeting of the Exeter City Council
Streamlined EVCS Process
October 2022
Resource Management Agency
Economic Development & Planning
Building Department
5961 South Mooney Boulevard
Visalia, CA 93277
6. Space Types:
All spaces must be constructed to one of the standards below. If the space cannot meet one of the standards below, this streamlined process is not permitted. Please write number of spaces of each type and initial next to the space types to be provided, verifying compliance with these standards.
# of spaces initials # of spaces initials
March 24, 2026 Regular Meeting of the Exeter City Council
Streamlined EVCS Process
October 2022
Resource Management Agency
Economic Development & Planning
Building Department
5961 South Mooney Boulevard
Visalia, CA 93277
# of spaces initials # of spaces initials
March 24, 2026 Regular Meeting of the Exeter City Council
Streamlined EVCS Process
September 2019
Resource Management Agency
Economic Development & Planning
Building Department
5961 South Mooney Boulevard
Visalia, CA 93277
# of spaces initials # of spaces initials
# of spaces initials # of spaces initials
March 24, 2026 Regular Meeting of the Exeter City Council
Streamlined EVCS Process
September 2019
Resource Management Agency
Economic Development & Planning
Building Department
5961 South Mooney Boulevard
Visalia, CA 93277
I (print name) attest that the permit I am submitting for the installation of EVCS complies with all requirements outlined in this document. I understand that failure to comply with any of these requirements will render the Planning approval null and void and the equipment may be required to be removed and/or relocated. I, the Applicant, shall indemnify, hold harmless and defend City from any and all loss, liability, fines, penalties, forfeitures, costs and damages incurred in connection with any omissions or misrepresentations related to compliance with this document.
Signature Date
7. Example Site Plan:
The site plan submitted with the building permit application must include all of the information detailed below, as applicable. The applicant must verify that the information contained below is included on the site plan. (initial). Please note that the site plan below depicts requirements from Planning and Public Works traffic planning. Additional information may be required to be depicted on the site plan during the Building plan check process.
Accessible EV charging spaces shall comply with Sections 11B-228.3 and 11B-812 of the California Building Code.
March 24, 2026 Regular Meeting of the Exeter City Council
ORDINANCE NO. 719
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EXETER ADDING CHAPTER
15.05 TO THE EXETER MUNICIPAL CODE TO ESTABLISH AN EXPEDITED
PERMITTING PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS CONSISTENT WITH CALIFORNIA GOVERNMENT CODE SECTION 65850.7
THE CITY COUNCIL OF THE CITY OF EXETER DOES ORDAIN AS FOLLOWS:
SECTION 1. Findings and Purpose
The City Council finds and declares as follows:
A. The State of California has adopted Government Code Section 65850.7 requiring cities and counties to create an expedited, streamlined permitting process for the installation of electric vehicle charging stations (EVCS).
B. The purpose of Government Code Section 65850.7 is to promote the installation and use of electric vehicle charging infrastructure by reducing permitting barriers and creating a uniform statewide permitting process.
C. The City of Exeter contracts with Tulare County for building and permitting services, including plan review, permit issuance, and inspections.
D. Tulare County has adopted regulations and administrative procedures establishing an expedited permitting process for EVCS installations and has developed a submittal checklist identifying the requirements necessary for permit approval.
E. The City Council finds that referencing and utilizing the Tulare County EVCS permitting regulations, procedures and checklist will ensure compliance with Government Code Section 65850.7 while maintaining an efficient and consistent permitting process.
SECTION 2. Addition of Chapter 15.05, Sections 15.05.010 through 15.05.060 to Title 15 of the Exeter Code of Ordinances.
Chapter 15.05 is hereby added to Title 15 of the Exeter Code of Ordinances, as follows:
TITLE 15
CHAPTER 15.05 ELECTRIC VEHICLE CHARGING STATIONS REVIEW PROCESS
15.05.010 Applicability
15.05.020 Definitions
15.05.030 Existing Electric Vehicle Charging Stations
March 24, 2026 Regular Meeting of the Exeter City Council
15.05.040 Requirements
15.05.050 Applications
15.05.060 Review
Section 15.05.010 Applicability.
Section 65850.7 of the California Government Code provides that every city or county shall adopt an ordinance that creates an expedited, streamlined permitting process for Electric Vehicle Charging Stations. Electric vehicle charging stations are allowed to be permitted in any zoning district within the City, and this Chapter applies to the permitting of all electric vehicle charging stations within the jurisdictional limits of the City of Exeter.
Section 15.05.020 Definitions.
The following words and phrases as used in this section are defined as follows:
(a) "Electronic submittal" means the utilization of the City’s designated online portal or the Internet for submission of building related permits (designated at the time of the adoption of this ordinance as the County portal).
(b) "Electric vehicle charging station" or "charging station" means any level of electric vehicle supply equipment station that is designed and built in compliance with Article 625 of the California Electrical Code, as it reads on January 1, 2016, and delivers electricity from a source outside an electric vehicle into a plug-in electric vehicle. (c) "Specific, adverse impact" means a significant, quantifiable, direct, or unavoidable impact, based on objective, identified, and written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete.
Section 15.05.030 Existing Vehicle Charging Stations.
All electric vehicle charging stations legally established or permitted prior to the effective date of the ordinance codified in this chapter shall not require a permit issued under this section unless physical modifications or alterations are undertaken that materially change the size, type, or components of an electric vehicle charging station. Routine operations and maintenance or like-kind replacements of the components of an electric vehicle charging state shall not be considered a material change.
Section 15.05.040 Requirements.
(a) All electric vehicle charging stations shall meet all applicable health and safety standards and requirements, including but not limited to any requirements imposed by the state, City and March 24, 2026 Regular Meeting of the Exeter City Council
the County (when applicable and currently designated at the time of adoption), local fire department and utility director, the California Building Code, Exeter Code of Ordinances, Tulare County Code, and Federal laws including the Americans with Disabilities Act. (b) Electric vehicle charging stations shall meet all applicable safety and performance standards established by the California Electrical Code, the Society of Automotive Engineers, the National Electrical Manufacturers Association, and the accredited testing laboratories such as Underwriters Laboratories and, where applicable, rules of the Public Utilities Commission regarding safety and reliability.
Section 15.05.050 Applications.
(a) All documents required for submission of an electric vehicle charging station application shall be made available on the County of Tulare’s website, or other website when duly designated by the City.
(b) An applicant’s electronic signature shall be accepted on all forms, applications, and other documents in lieu of a wet signature.
(c) The City shall adopt and maintain a checklist of all requirements with which electric vehicle charging stations shall comply to be eligible for expedited review, and adopts by reference the checklist adopted by the County of Tulare.
(d) The City and/or County Building and Housing Department may refer to the recommendations contained in the most current version of the Plug-In Electric Vehicle Infrastructure Permitting Checklist of the Zero-Emission Vehicles in California: Community Readiness Guidebook published by the Governor’s Office of Planning and Research, when adopting the electric vehicle charging station permit process and checklist. The checklist will be made available on the City’s and/or County of Tulare Resource Management Agency’s Forms website.
Section 15.05.060 Review.
(a) The Building Official shall implement an administrative review process to expedite approval of electric vehicle charging stations. Review of a complete permit application shall be limited to the Building Official’s review of whether it meets all health and safety requirements of local, state, and federal law. Local law requirements shall be limited to those standards and regulations necessary to ensure there is no specific, adverse impact on public health or safety by the proposed installation. For direct current fast chargers (DCFC), the review of a complete permit application will be a fifteen-business-day timeline. (b) A permit application that satisfies the information requirements in the checklist, as adopted by the County and City, shall be deemed complete.
March 24, 2026 Regular Meeting of the Exeter City Council
(c) A complete permit application and proposed installation that meets the required standards and approved checklist that does not have a specific, adverse impact on public health or safety shall not be denied.
(d) An applicant that provides an incomplete permit application shall be provided with a written correction notice detailing all deficiencies in the application and any information required to be eligible for expedited permit issuance.
(e) The Building or other designated Official may require an applicant to apply for an administrative special use permit (AA PSP) if the official makes a written finding, based on substantial evidence, that the proposed electric vehicle charging station could have a specific, adverse impact upon the public health or safety and conditions are necessary. The decision of the Building Official may be appealed to the Hearing Officer in accordance with the procedures of Tulare County Ordinance No. 3606, or to the City Administrator or their designee as the Hearing Officer if duly designated by the City.
(f) The Hearing Officer may not deny an application for an administrative special use permit, unless it makes written findings based upon substantial evidence in the record that the proposed installation would have a specific, adverse impact upon the public health or safety, and there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact.
The Officer’s written findings shall include the basis for the rejection of potential feasible alternatives or conditions for preventing the adverse impact. The decision of the Hearing Officer may be appealed to the Local Appeals Board as provided in section 7-15-1050 of the County Code of Ordinances, or to the City Council.
(g) Any conditions imposed on an application shall be designed to mitigate the specific, adverse impact upon the public health or safety at the lowest cost possible. Government Code Section 65850.7 requires that the Building Official shall not condition the approval for any conditional use permit on the approval of such a system by an association, as that term is defined by Civil Code 4080.
(h) A feasible method to satisfactorily mitigate or avoid the specific, adverse impact includes, but is not limited to, any cost-effective method, condition, or mitigation imposed by the City or County on another similarly situated application in a prior successful application for a permit.
SECTION 3. Severability
If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the remaining portions of this ordinance.
SECTION 4. Environmental Review
The City Council finds that adoption of this ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15268 and Public Resources Code 21080(b)(1), as Government Code 65850.7 mandates the adoption of an March 24, 2026 Regular Meeting of the Exeter City Council
administrative, non-discretionary regulatory process for the permitting of EV chargers to formalize this ministerial duty, and pursuant to Section 15061(b)(3), as it can be seen with certainty that adoption of this permit streamlining ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment.
SECTION 5. Effective Date
This ordinance shall take effect thirty (30) days after its adoption.
SECTION 6. Publication
The City Clerk shall certify to the adoption of this ordinance and shall cause it to be published as required by law.
The foregoing ordinance was passed and adopted by the City Council of the City of Exeter on a motion of Council Member __________ and seconded by Council Member ________ at a regular meeting held on ___________, 2026 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_________________________________________
Jacob Johnson, Mayor
ATTEST:
____________________________________
Francesca Quintana, City Clerk
March 24, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
March 24, 2026
Wording for Agenda:
Consider Request from the Exeter 250th (E250) Committee to Accept the Donation of Patriotic and Promotion of Exeter Banners to be Installed on City Light Poles.
Submitting Department:
Administration
Contact Name:
Jason Ridenour, City Administrator
Staff recommends that the City Council consider the request from the Exeter 250th (E250) Committee to accept the donation of patriotic and promotion of Exeter banners to be installed downtown on City-owned light poles.
The Exeter 250th (E250) Committee has submitted a banner permit application requesting that the City accept the donation of and install patriotic and Welcome to Exeter banners throughout the downtown in celebration of the United States’ 250th anniversary (1776–2026). The proposed banners feature a patriotic design incorporating “America’s 250,” the City of Exeter water tower, and American flag elements, intended to promote community pride and awareness of the milestone anniversary.
As reflected in the submitted application, the banners are proposed as a seasonal/holiday display and are requested to be installed on downtown banner poles. The applicant has indicated that the banners would be donated to the City, and that all associated production costs would be the responsibility of the applicant. Staff has the ability to hang the banners if approved.
Pursuant to the City’s Banner Policy (Resolution No. 2025-44), banner requests must be reviewed for compliance with City standards, including but not limited to:
For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.____
Agenda Item Number: I.2.
Department Recommendation:
Background & Summary:
March 24, 2026 Regular Meeting of the Exeter City Council
• Non-commercial, non-political, and non-religious content • Display timelines (not more than 14 days prior to an event and removal within 5 days after, unless otherwise directed)
• Location and prioritization of banner placements
• City discretion for approval, denial, or modification The E250 Committee has developed multiple banner designs that are intended to be hung throughout the downtown.
There is minimal fiscal impact on the City. The E250 committee has requested to donate the banners for the City to hang on the new downtown light poles. The cost associated with the project will be staff time to install the banners.
Adoption of Resolution No. 2025-44 establishing the City’s Banner Policy. • Resolution No. 2025-44 City’s Banner Policy
• Banner Permit Application
• Proposed Banner Designs
I move to approve the request from the Exeter 250th (E250) Committee and accept the donation of patriotic and welcome to Exeter banners and direct staff to install the banners on downtown City light poles.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
ATTEST:
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
CITY OF EXETER
BANNER PERMIT APPLICATION
Approved via Resolution No. 2025-44 Pursuant to the City of Exeter Council Policy on the Exhibition of Federal, State, and City Flags and Banners March 24, 2026 Regular Meeting of the Exeter City Council
APPLICANT INFORMATION
Organization/Applicant Name:
Contact Person:
Mailing Address:
Phone Number:
Email:
Does the requested banner communicate information regarding a public event, event held at public facilities, City or other local public agency programs, information or services, or promotions of amenities of general interest to the community including holidays and seasons? ☐Yes ☐No
EVENT DETAILS
Event Name:
Event Description:
Event Location:
Event Start Date:
Event End Date:
BANNER REQUEST DETAILS
Purpose of Banner: ☐City-Sponsored Event ☐City-Funded Event ☐Seasonal/Holiday Display (as approved by City)
Requested Banner Display
Description of Banner:
Dates:
Installation Date:
Removal Date:
Requested Banner Location(s): ☐Downtown Banner Poles
☐Hanging Banner Across Pine St.
REQUIRED SUBMITTALS
☐Final Banner Design (including dimensions and material specs) ☐Installation Contractor Name and Contact
☐Proof of Fee Payment (if applicable)
☐Hanging Banner Across Pine St.
March 24, 2026 Regular Meeting of the Exeter City Council
DONATION OPTION
Is applicant donating banner(s) to the City?
☐Yes
☐No
ACKNOWLEDGMENT
By signing below, the applicant acknowledges:
1. Banner use is restricted to non-commercial, non-political, non-religious Citysponsored or City-funded events.
2. Applicant is responsible for all installation, removal, and production costs
3. Banners cannot be hung more than 14 days prior to the event and must be removed within 5 days after.
4. The City is not responsible for damage, vandalism, weather impact, or loss of banner(s).
5. Applications must be submitted at least 60 days prior to installation; up to 6 months in advance allowed.
6. City retains full discretion to deny, reschedule, or prioritize banners based on need and policy.
Applicant Signature:
Date:
CITY USE ONLY
Date Received:
Received By:
Fee Paid (if applicable):
Permit Determination: ☐Approved ☐Denied
Approved Banner Location(s):
Comments/Conditions:
City Administrator Signature:
Date:
March 24, 2026 Regular Meeting of the Exeter City Council
Design 1: Design 2:
Design 3: Design 4:
March 24, 2026 Regular Meeting of the Exeter City Council
Design 5: Design 6:
March 24, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
March 24, 2026
Wording for Agenda:
Consider Approval of Resolution No. 2026-10, A Resolution of the City Council of the City of Exeter, Authorizing a Pilot Decorative Crosswalk Project on State Route 65 at San Juan Avenue.
Submitting Department:
Engineering
Contact Name:
Javier Andrade, P.E., City Engineer
Staff recommends that the City Council adopt Resolution No. 2026-10, authorizing the City Engineer to pursue a Caltrans encroachment permit for a pilot decorative crosswalk on State Route 65 (SR 65) at the intersection of San Juan Avenue, and appropriating $5,000 from the City’s Local Transportation Fund for design, materials, and installation.
Staff is requesting City Council approval to conduct a pilot decorative crosswalk project on State Route 65 at the intersection of San Juan Avenue, directly adjacent to Exeter Union High School.
The project involves applying for a Caltrans encroachment permit to paint a decorative crosswalk at the existing marked crossing. The pilot is intended to enhance pedestrian visibility and safety for students crossing SR 65, and staff plans to invite the Exeter Unified School District to participate in the design and installation process. A budget of $5,000 from Local Transportation Funds is requested to cover design, materials, and installation costs.
State Route 65 serves as a primary corridor through the City of Exeter and passes directly in front of Exeter Union High School. The existing crosswalk at SR 65 and San Juan Avenue is a standard marked crossing used daily by students, faculty, and community members. Decorative crosswalks have been implemented in communities across California as a proven strategy to For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.____
Agenda Item Number: I.3.
Department Recommendation:
Summary:
Background:
March 24, 2026 Regular Meeting of the Exeter City Council
improve driver awareness and reduce pedestrian-vehicle conflicts at high-traffic crossings.
Because SR 65 is a state highway under Caltrans jurisdiction, an encroachment permit is required for any modifications within the state right-of-way, including crosswalk painting. This pilot study will allow the City to evaluate the effectiveness and community response to a decorative crosswalk treatment before considering additional locations. Staff also intends to coordinate with the Exeter Unified School District to explore potential partnership opportunities, including student involvement in the crosswalk design, to foster community engagement and school pride.
The estimated cost for this pilot project is $5,000, which includes design development, trafficrated paint materials, and installation labor. Funding is proposed from the City’s Local Transportation Fund 113.495.076.000.
• $5,000 – Design, materials, and installation
• Local Transportation Fund
• No impact to the General Fund; expenditure within existing Local Transportation Fund balance
None associated with this action.
• Resolution No. 2026-10
I move to adopt Resolution No. 2026-10 authorizing the City Engineer to pursue a Caltrans encroachment permit for a pilot decorative crosswalk on State Route 65 at San Juan Avenue utilizing Local Transportation Funds for design, materials, and installation.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
March 24, 2026 Regular Meeting of the Exeter City Council
RESOLUTION NO. 2026-10
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER
AUTHORIZING THE CITY ENGINEER TO PURSUE A CALTRANS
ENCROACHMENT PERMIT FOR A PILOT DECORATIVE CROSSWALK ON STATE ROUTE 65 AT SAN JUAN AVENUE AND APPROPRIATING $5,000 IN
LOCAL TRANSPORTATION FUNDS
WHEREAS, State Route 65 (SR 65) is a state highway under the jurisdiction of the California Department of Transportation (Caltrans) that passes through the City of Exeter and is located directly adjacent to Exeter Union High School; and WHEREAS, the existing crosswalk at the intersection of SR 65 and San Juan Avenue is used daily by students, faculty, and community members, and enhancing crosswalk visibility through decorative treatments is a recognized strategy to improve pedestrian safety and driver awareness; and
WHEREAS, the City Engineer has identified this location as appropriate for a pilot decorative crosswalk study, and staff intends to invite the Exeter Unified School District to participate in the design and installation process to promote community engagement, school pride, and pedestrian safety awareness; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Exeter does hereby authorize and direct the following:
Section 1. The City Engineer is hereby authorized to apply for and obtain a Caltrans encroachment permit for the purpose of installing a decorative crosswalk on State Route 65 at the intersection of San Juan Avenue.
Section 2. The sum of Five Thousand Dollars ($5,000) is hereby appropriated from the City’s Local Transportation Fund for the design, materials, and installation of the pilot decorative crosswalk.
Section 3. The City Engineer is further authorized to coordinate with the Exeter Unified School District regarding potential participation in the design and installation of the decorative crosswalk.
Section 4. This Resolution shall take effect immediately upon its adoption.
PASSED AND ADOPTED by the City Council of the City of Exeter this 24th day of March, 2026 by the following vote:
March 24, 2026 Regular Meeting of the Exeter City Council
AYES:
NOES:
ABSTAIN:
ABSENT:
____________________ _
Jacob Johnson, Mayor
ATTEST:
_________________________
Francesca Quintana, City Clerk
March 24, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
March 24, 2026
Wording for Agenda:
Review of the Preliminary Biennial Budget for Fiscal Years 2026– 2027 and 2027–2028 and Provide Direction to Staff.
Submitting Department:
Administration
Contact Name:
Jason Ridenour, City Administrator
Staff recommends that the City Council review the preliminary biennial budget for Fiscal Years 2026–2027 and 2027–2028 and provide direction as appropriate.
Budget Process:
Consistent with the City’s budget timeline, staff has prepared a preliminary two-year (biennial) budget to evaluate the City’s financial position, identify long-term trends, and ensure alignment with adopted fiscal policies. During the budget development process, staff prepare a comprehensive budget covering operations and capital improvements. The process begins in January and concludes in June with a public hearing and adoption of the budget for the fiscal year beginning on July 1st.
The preliminary budget represents the initial phase of the budget process and is intended to facilitate discussion and Council direction prior to finalizing a draft budget for adoption. The preliminary budget and Capital Improvement Plan presented for discussion builds on the conservative budget approach that the City has undertaken in recent years.
For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
___J.R.___
Agenda Item Number: I.4.
Department Recommendation:
Background & Summary:
March 24, 2026 Regular Meeting of the Exeter City Council
Financial Overview:
The proposed biennial budget reflects a conservative ongoing effort to align expenditures with available revenues while maintaining core service levels. Consistent with best practices, staff • Evaluated revenues and expenditures across all funds
• Ensured restricted revenues are properly accounted for outside of the General Fund • Reviewed cost allocations between funds
• Identified areas where potential additional investment is necessary for long-term sustainability
General Fund Considerations:
The preliminary budget includes estimated revenue of $6.39 million. The major components of the City of Exeter revenue are derived from sales tax, property tax, and user utility tax.
General Fund Revenue:
• Sales Tax - Projections use reports from the City’s sales tax consultant and local data to assess the ongoing condition of taxable sales in Exeter. For FY 2026-27, staff estimate a slight increase of 2.4% over the estimated amount for FY 2025-26 of $1.033 million for an estimated revenue of $1.058 million. Measure P, a local sales tax measure, staff estimate an increase of 1.7% over the estimated amount for FY 2025-26 of $1.653 million for an estimated revenue of $1.68 million.
• Property Tax – Property tax revenues have been a consistent revenue source for the City. Based on data from the Tulare County Tax Assessor’s Office staff is estimating annual property tax revenue increase of 5.9% with total property tax revenue for FY 2025-26 projected to be $1.075 million.
• Utility Tax – Franchise fees for FY 2026-75 are estimated to be $808,000, which is a slight increase from FY 2025-26.
General Fund Expenses:
The preliminary budget includes targeted expenditure adjustments to maintain service levels and address operational needs. The draft document demonstrates a detailed evaluation of each line of the budget to fund the operation of the City. Staff was able to make targeted line-item reductions and increases to budgeted amounts based on review of historical expenditures and planned expenditures for the next two fiscal years. This included the evaluation of the utilization of restricted funds to utilize the funding to be the most beneficial to the City. This included utilizing Supplemental Law Enforcement Services Account (SLESA), also referred to as COPS funds, for the costs associated with a Police Officer position as well to fund vehicle replacement for the next two fiscal years. In addition to the vehicle replacement utilizing SLESA funds, staff recommends and have included in the budget the establishment of a Police Department Vehicle Replacement Fund, funded at $50,000 in the Police Department General Fund Budget a year for the budget period.
Included in the preliminary budget is an increase in funding allocation for Park Maintenance to accommodate for the transition to the City completing park maintenance in house. The March 24, 2026 Regular Meeting of the Exeter City Council
proposed funding for maintenance is split between General Fund Park Maintenance and Measure P. In addition to this funding staff proposes utilizing $35,000 annually of Measure R funding for maintenance along the trails and walkways, in accordance with Council direction.
The budget also reflects an increase in General Government Budget to account for the expenses that have been observed in the contracted services received for Fire Protection and Planning Services. Staff has also observed an increase in Fire Protection, health insurance premiums and PERS contribution which are reflected in the preliminary budget.
Overall, the preliminary General Fund budget for FY 2026-27 is balanced with revenues and expenditures equaling $6.383 million with an estimated surplus of $9,716. The preliminary General Fund budget for FY 2027-28 is also balanced with revenues and expenditures equaling $6.526 million with an estimated surplus of $14,065. The current unrestricted general fund cash balance is $3.1 million, equaling a 49% reserve, which exceeds the Council’s reserve minimum of 25%.
Measure P:
On November 3, 2020, the voters of the City of Exeter approved Measure P, adopting Ordinance No. 694 establishing a one percent (1%) Transactions and Use Tax. Measure P is a local general sales tax measure. The funds are flexible and can be utilized similarly to General Fund revenues. Measure P funds are expected to increase modestly over the next two years at a rate of 1.7% and 2.3% respectively. Historically Measure P has been utilized to fund Police Department personnel and operations, Fire Engine Replacement, maintenance of City facilities, Code Enforcement personnel and operations, street reconstruction and overlays, Recreation personnel and operations, as well as Park Maintenance and improvements.
The preliminary budget proposes continuing to fund the same categorical expenses with minor recommended adjustments based on historical expenditures and planned projects. One recommendation to note is a categorical project change. Staff recommend combining the Annual Street Rebuilds and Annual Street Overlay line items into Street Improvement Projects.
This will provide flexibility and allow for the funds to be leveraged with other funding sources, such as Measure R funds on larger street improvement projects such as the Firebaugh reconstruction project.
The preliminary budget also proposes to increase the funding for Park Maintenance and Capital Improvements to fund a portion of the City’s new Park Maintenance operation.
Enterprise Funds and Other Funds:
Enterprise funds (water, sewer, and sanitation) are generally structured to operate independently, with revenues supporting operations, debt service, and capital needs.
However, ongoing evaluation is necessary to ensure that rates are sufficient to support operations and long-term capital improvements, deferred maintenance and infrastructure needs are addressed and that the Funds remain financially sustainable. The City Council March 24, 2026 Regular Meeting of the Exeter City Council
authorized staff to release a request for proposals for a utility rate study to evaluate the rates for drinking water, wastewater, and solid waste.
Capital Improvement Program (CIP):
The biennial budget includes consideration of capital projects and equipment needs necessary to maintain service delivery. Staff have prepared a preliminary five-year Capital Improvement Program for street improvements, drinking water, and wastewater.
Transportation Projects:
Transportation projects are funded with several funding sources including Local Transportation Funds (LTF), Measure R, Road Maintenance and Rehabilitation Act (RMRA), and Gas Tax funds.
This year the City of Exeter also received federal appropriation for the Firebaugh Reconstruction Project.
Projects planned for FY 2026-27 include continuing the established maintenance program that entails cape seal projects, reclamite projects, crack sealing (moved to inhouse operations), and Road Pavement Preservation Stripping projects.
The Firebaugh Reconstruction project design will be completed in the 2026-27 fiscal year. In addition downtown parking improvements including the restriping of the public parking lot on the east side of E Street between Pine Street and Maple Street, resurfacing and ADA improvements of the public parking lot on the west side of E Street between Pine Street and Maple Street, installation of an ADA parking stall at the southeast corner of E Street and Pine, and the installation of an ADA parking stall and angled parking on the east side of F Street between Pine and Maple. Staff has also budgeted for street tree trimming on Pine Street. The final capital transportation project planned for next fiscal year is a pedestrian transportation project along E Street to provide better pedestrian access from downtown to City Park to encourage active transportation downtown. These projects total a $2.96 million investment into the transportation network in the city.
Drinking Water Projects:
The continual maintenance of the City’s drinking water infrastructure is vital to the City’s water infrastructure and operation. The projects outlined in the CIP are funded through the Water Enterprise Fund funded by rate payers as well as development impact fees.
A majority of the capital projects planned are maintenance projects that include water main and service line repair and replacement, valve replacement and exercising, well repair, pipe repair and replacement, and purchase of equipment to manage the water system.
In addition to maintenance the projects include the rehabilitation and treatment of Well 10.
This well was historically a strong producing well that was turned off years ago due to water quality concerns. Staff has evaluated the prior water quality concerns and believe the well is a good candidate for treatment.
March 24, 2026 Regular Meeting of the Exeter City Council
Wastewater Projects:
The continual maintenance of the City’s wastewater infrastructure is vital to the City’s wastewater infrastructure and operation. The projects outlined in the CIP are funded through the Sewer Enterprise Fund funded by rate payers.
A majority of the capital projects planned are maintenance projects and the purchase of equipment to perform maintenance on the system. This includes lift station maintenance and equipment replacement, sewer line replacement and maintenance, wastewater treatment plant maintenance, sewer equipment purchase and maintenance, purchase of vehicle, trailer purchase, Randel Sprayer purchase, and the purchase of a sewer camera.
A significant project planned for next year is the replacement of the bar screen at the wastewater treatment plant. The bar screen is the primary filtering device for the collection of sanitary sewer waste and an integral component of the wastewater treatment plant.
General Fund Projects:
General Fund capital projects are limited. The proposed CIP seeks to continue to make funds available for ADA upgrades at City facilities. The acquisition of finance software has been added to FY 2028-29 to begin planning to upgrade the software utilized by the Finance Department.
The transition to a more modern software system will create efficiencies with the processing the financial operations of the City.
Next Steps:
The preliminary biennial budget is intended to guide discussion. Based on Council feedback, staff will:
• Refine revenue and expenditure assumptions
• Identify additional cost-saving measures or revenue opportunities • Evaluate service levels and operational efficiencies
• Return with a balanced proposed budget for adoption
The preliminary biennial budget draft reflects the City’s current financial position and proposed operating expenses and projected revenues. Final fiscal impacts will be determined upon completion of the budget process.
The last biennial budget for FY 2024/2025 and 2025/2026 was adopted on June 25, 2024. • Preliminary Draft Budget
• Preliminary Draft CIP Budget
• Preliminary Draft Measure P Budget
Fiscal Impact:
Prior City Council Actions:
Attachments:
March 24, 2026 Regular Meeting of the Exeter City Council
I move to provide direction to staff on priorities and adjustments for development of the draft budget and CIP.
Recommended motion to be made by the City Council:
March 24, 2026 Regular Meeting of the Exeter City Council
City of Exeter
Draft Fiscal Year 2026/2027 & 2027/2028 Budget
March 24, 2026 Regular Meeting of the Exeter City Council
TABLE OF CONTENTS
Financial Policies3
Budget Timeline4
Fund Structure ..........................
7 Departments Summary
9 Mayor And City Council 10
City Administrator 11
Finance 12
Genearal 13
Police 16
Streets 18
Recreation 19
Parks 20
Public Work 21
Fund Budgets 28
March 24, 2026 Regular Meeting of the Exeter City Council
Financial Policies
The City of Exeter strives for a stable financial environment in order to maintain continuity in operations. To that end, the City of Exeter strives to do the following in managing its finances:
1. Balanced Budget
The City will adopt a budget where ongoing revenues support ongoing expenses. If a budget is proposed that does not meet this criterion, it shall be noted in the budget’s adoption and a method to resolve this unsustainable budget will be stated.
2. Budget Reserve
The City recognizes that revenues will fluctuate. As a result, the City will seek to have an uncommitted reserve for all operating funds of at least 25% of expenses. The funding of this reserve will usually come from revenues in excess of expenditures or one-time revenues. If the City’s reserve falls below the 25% objective, it shall be noted in the budget’s adoption and a method to regain that level of reserve will be recommended.
3. One-time and Unpredictable Revenues
Large one-time or unpredictable revenues (more than $50,000) will only be used for one-time expenditures such as reserves, capital projects or specified length programs.
4. Enterprise Rates
The Enterprises will set their rates at a level to recover operating costs, fund an adequate reserve and maintain the City's capital infrastructure.
5. Investment Policy
The City will maintain and annually review its investment policy to assure that proper controls are in place to assure the safety and liquidity of the City’s cash assets.
6. Debt Management
The City will use debt sparingly and not to fund operating needs. Debt amortization will be capped for the useful life of the asset.
7. Annual Audit
To assure accountability and transparency, the City will annually conduct a financial audit.
Financial Policies
FY27-28 Biennial Budget | Exeter Page 3
March 24, 2026 Regular Meeting of the Exeter City Council
Budget Calendar
January-February
The City completes its mid-year budget review, which covers the first six months of the fiscal year from July 1st through December 31 . This is a comprehensive review of all revenue sources and expenses for each department and fund. The midyear review is an important milestone to have an in-depth analysis of budget progress. Although most revenue sources and expenses are predictable in nature, they may not be paid to or from the City uniformly throughout the year and can have other factors that can impact them. Therefore, economic factors, legislative changes, local events, among others, are all considered and evaluated for their possible impact on the current year's city budget. These data points are reviewed and compared to prior periods for trend analysis and other statistical measures. The Mid-Year Review is a citywide process that includes input from the Department Heads and is reviewed by the City Administrator. All these requests are then assimilated into a formal budget amendment presented to Council for approval. With a better view of where the City is headed toward the end of the fiscal year, finance staff begins to make projections for revenue and expenditures in the next two years. The staff considers both quantitative and qualitative factors in these estimates. Work also begins with each department to gather requests for additions or changes to the Capital Improvement Program (CIP) which ultimately creates the Capital Budget. Finance staff also begins work to create and update budget request documents for each department to complete in March. Additionally, the City receives substantial revenues from Measure P, a new funding stream to augment general funds including public safety and parks, recreation, and roads. During February, the finance staff and the City Administrator coordinate an annual Measure P Oversight Committee meeting to provide updates and gather input on the Measure P funding priorities. The results are compiled into a staff report to present to the City Council for its input and direction. This is an important step towards the Measure P budgeting.
March
Typically, in March, finance staff compiles and analyzes the budget request documents from each department for both CIP and the Operation Budgets to create draft documents for the City Administrator to review. The City Administrator is then given a general status update based upon the preliminary budget with the budget requests compiled together for the first time. The City Administrator then begins the process with finance staff to review, prioritize, and discuss options with each department. From there, with the direction of the City Administrator, finance staff formalize the results into a document for City Council. The Capital Budget and Five-Year Capital Improvement Projection is first presented to Council in March to get direction on its inclusion in the overall budget of the City.
April
At this point, most budget items have been finalized by the City Administrator and the finance staff begins creating official reports, tables, charts, and other documents to prepare for final presentation and adoption by the City Council.
Last minute additions, changes, and updates are made with the intent of having the most complete budget possible to present. Labor negotiations, if applicable, should also be concluded by this point in order to be included in the budget for the next two
years.
May
The Proposed City Budget is typically rolled out sometime in May. Copies of the Proposed Budget are distributed to the City Council and community by way of Council Packets and the City’s website. Special budget hearings are scheduled for mid to late May, where the proposed budget is rolled out by the City Administrator and Director of Finance. Each City department is available to present or further explain their portion of the budget. The department budgets highlight department accomplishments from the past year, current status, plans, and requests for the next fiscal year. The budget hearing meetings are duly noticed public meetings that everyone is encouraged to attend, and ample opportunities are provided for the public to speak and engage. There are potentially two ways in which the Proposed Budget is revised before being adopted: the City Administrator may propose an amendment to the Proposed Budget or any member of the City Council makes a motion to add, alter, or remove appropriations for a Budget Timeline
FY27-28 Biennial Budget | Exeter Page 5
March 24, 2026 Regular Meeting of the Exeter City Council
particular program or project. Typical reasons for this would be a significant assumption that the budget has changed due to an event, such as legislative changes at the state level, an inadvertent omission of staff during the budget build process, or an unanticipated development in labor negotiations.
June
The proposed budget documents and reports are updated to reflect any changes from the prior meeting(s) and is then voted on by the City Council to adopt the budget as presented. There are other documents that are typically considered and adopted along with the annual budget, specifically: Salary Schedule Table (sets compensation levels for all employees, required by State statute) Adoption of Position Allocation Adoption of Memorandums of Understanding (MOU) with labor groups Adoption of Fee Schedule The Appropriation Limit (Gann Limit) as calculated by State Department of Finance figures The City’s budget must be adopted by June 30th each year unless a special resolution is passed that extends appropriations into the new fiscal year. Once adopted, the Proposed Budget becomes the Adopted Budget and Finance Department staff enter all new appropriations into the financial system in time for the first day of the new fiscal year (July 1st). The Adopted Budget document is created from the Proposed, posted on the City’s website, and distributed to interested parties. The City’s biennannual budget is adopted every June and covers two fiscal years beginning July 1st and ending June 30 of the 2 budget year. The City Council authorizes all appropriations, which is the legal authority to spend public tax or rate dollars for a specific purpose. All appropriations lapse on June 30th every fiscal year and must be reauthorized by the City Council if still needed for the purpose for which they were initially approved. From time to time, it becomes necessary to recognize new revenue and request new appropriations that were not included in the Adopted Budget. Budget appropriations may be revised at any time during the year by taking a Budget Amendment Resolution to the City Council. The process to amend the budget starts with a staff request to the City Administrator, review by the Finance Department, and a staff report to the City Council justifying the request. Typical budget amendments include: Receipt of a grant for a new project or program, The progress/timing of a capital project has changed since the estimates developed in the budget, or if the City is facing a significant unfunded need.
There is typically one larger amendment affiliated with the mid-year review and there may be a need for multiple other smaller amendments as well. Once these are completed, the final revised budget is the official record and included in the audited financial statement report to City Council each fiscal year.
Budget Timeline
FY27-28 Biennial Budget | Exeter Page 6
March 24, 2026 Regular Meeting of the Exeter City Council
Fund Structure
The City of Exeter has five main operating funds: a General Fund, three Enterprise Funds, and an Insurance Fund. The remaining funds are being utilized to administer capital projects and grant activities and monitoring.
GENERAL FUND- Fund 104
The General Fund is used for all the general revenues of the City, not specifically levied or collected for other City funds and the related expenditures. The general fund accounts for all financial resources of a governmental unit which are not accounted for in another fund. The primary revenue sources are Property Tax, Vehicle License In-Lieu Property Taxes, and Sales Taxes. Major City departments operate utilizing the General Fund: City Council, Administration, Finance, Police Department, Parks, Recreation, and Streets..
SPECIAL REVENUE FUNDS
ROAD FUNDS
Gas Tax – Fund 109
Established to account for the construction and improvement of streets and roads. Revenue is provided by funds received from state sales taxes on gasoline. Monies are derived from Sections 2103, 2105, 2106, 2107 and 2107.5 of the Streets and Highways Code. These revenues come from a gas tax placed on motor vehicle fuels. This fund receives money that is distributed to each region based on population and road miles. Funds are to be used only for costs related to construction, improvements and maintenance of streets and roads.
Transportation – Fund 113
Established to account for the expenditure on streets, roads, and bike facilities. Revenues are derived from 1/4 cents of statewide sales tax collected and returned to each county in compliance with the Local Transportation Development Act. Funds may be used for road and street purposes, including bike/pedestrian facilities and transit. This fund also receives other monies administered by the Tulare County Association of Governments (TCAG). The fund is to be used only for approved transportation projects.
Measure R - Fund 131
In November 2006, the voters of Tulare County authorized a ½ cent sales tax for transportation. This sales tax is shared within the County and an Oversight Committee was formed to ensure that the revenues and expenditures are spent as per the Measure. The Local portion, 35% of the total county amount, is distributed to cities for local transportation projects. The City receives a portion of funds from 50% of the total of Measure R received in the county, based upon a voter approved project list.
Road Maintenance and Rehabilitation Act (SB1) - Fund 136 The Road Repair and Accountability Act of 2017 modified how California’s transportation system was funded. By way of increasing or indexing the fuel excise tax and a vehicle registration fee adjustment, SB-1 ensures additional transportation revenues are generated to better fund the maintenance and rehabilitation of the state’s local road infrastructure. It also lays out important grounds for accountability, efficiency and performance measures for California’s infrastructure investment. The funds are limited to road improvements as approved by the City Council.
HOUSING FUNDS
Community Development Block Grant (CDBG) and HOME – Funds 111, 117 & 124 Fund Structure (unmatched)
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March 24, 2026 Regular Meeting of the Exeter City Council
Established to account for the grant program income/proceeds from Housing and Community Development Department (HCD)/Department of Housing and Urban Development (HUD) to improve housing and community projects in qualifying areas of the City. Revenues provided are awarded through HCD from funding through HUD. The Community Development Block Program (CDBG) is authorized under Title 1 of the National Affordable Housing Act.
The primary objective of the CDBG program is the development of a viable urban community through the provision of decent housing, a suitable living environment and economic opportunity, principally for low and moderate income persons.
BEGIN Program - Fund 128
This fund was established to administer down-payment assistance loans to qualifying first-time low-and moderateincome homebuyers.
OTHER SPECIAL REVENUE FUNDS
Special Service District: Lighting & Landscape Maintenance Assessment Districts – Fund 140 Established to account for the revenues and expenditures associated with maintenance of landscape districts throughout the City. Revenue is collected from property owner-approved assessments. The fees are collected and expended by the district solely on the associated district maintenance costs.
CASp Program – Fund 135
Established to account for the $4 assessed for all business licenses as required by the State of California SB 1186. SB 1186 adds new rules and protections for business owners related to access compliance requirements set forth under the ADA, the California Building Code, and SB 1608.
COPS – Fund 137
The Citizens Option for Public Safety (COPS) program was originally adopted in AB3229 (Brulte) 1996 with funding from the state general fund. Front line law enforcement funds are allocated to cities, counties and five police protection districts on a population basis. In FY 2000/2001, the law was amended to provide a minimum frontline law enforcement allocation of $100,000 to any local agency receiving funding under the program.
Police Donations – Fund 138
This was established to account for revenues received from public donations of cash and property. Monies deposited in this fund are utilized for one-time police expenditures and are not part of the regular operating budget of the Police Department.
Facilities & Impact Fees - Funds 112, 120, and 201-209
These funds were established to account for impact fees paid by developers for landscaped medians, signals, railroad crossing improvements, bike paths, public facilities, stormdrains and parks. Within these funds, impact fees are held for the improvement of various facilities. Funds are to be used only for the purpose for which the impact fee was collected.
Measure P – Fund 141
Measure P, which increased sales tax within the city limits by one percent to 8.75%, passed in November 2020. It was put in place mainly to provide additional funding for city services like public safety, street improvements, parks and building facility maintenance.
Fund Structure (unmatched)
FY27-28 Biennial Budget | Exeter Page 8
March 24, 2026 Regular Meeting of the Exeter City Council
American Rescue Plan Act – Fund 142
The City received once-time funding under the ARPA that provides a unique opportunity for strategic investments in long-lived assets and covering temporary operating shortfalls related to the Covid pandemic. This fund was established to streamline the fund reporting and auditing. All expense items budgeted under the ARPA Fund are considered one-time capital projects because all funds need to be committed by December 2024 following the funding guidelines.
ENTERPRISE FUNDS
The City has three Enterprise Funds to account for City operations financed and operated in a manner similar to a private business enterprise. The intent of the City is that the costs and expenses, including depreciation, of providing goods or services be primarily financed or recovered through user charges. All operational activities, providing goods or services, including but not limited to administration, operations, maintenance, financing and related debt services, billing and collections are accounted for in the respective funds. Operating and capital expenditures are only to be spent on the specific activities of the individual funds.
Sanitation -Fund 106
It was established to account for the operations of collecting and disposing of solid waste. Revenue is provided by user charges and limited grant funding.
Sewer - Fund 107
It was established to account for the treatment and disposal of wastewater. Revenue is provided by user charges, impact fees and limited grant funding. The wastewater treatment plant is located west of Belmont on Meyer Road.
Water - Fund 105
It was established to account for the operations of delivering potable drinking water. Revenue is provided by user charges, impact fees, and limited grant funding.
INTERNAL SERVICE FUND
The Internal Service Fund is used to finance and account for activities and services performed by a designated department within the City to another department in the City on a cost reimbursement basis.
Insurance - Fund 121
It was established to account for the insurance program activities for the City’s various types of insurance, such as health, disability, general liability, workers' compensation, and property. The 25% reserve level goal does not apply to this fund, depending on the overall program and funding goals.
Fund Structure (unmatched)
FY27-28 Biennial Budget | Exeter Page 9
March 24, 2026 Regular Meeting of the Exeter City Council
Departments Summary
Departments Summary
FY27-28 Biennial Budget | Exeter Page 10
March 24, 2026 Regular Meeting of the Exeter City Council
Mayor And City Council
The City of Exeter is a charter city and operates under the “Council-Administrator” form of municipal government. The five member City Council is elected by Districts for a four-year term staggered in even years with Districts A, C and D in years 2026, 2030 etc. and Districts B and E in years 2024, 2028 etc. Pursuant to the Exeter City Charter, the Mayor and Mayor Pro Tem are selected by the Council. The City Council sets the policy, establishes the vision and direction of the community’s future and provides oversight of the City Administrator and City Clerk. The City Council meets on the second and fourth Tuesday of each month to decide the business of the City.
Expenditures by Fund
FY27 Expenditures by Fund
GENERAL FUND $6,200 100.00%
FY28 Expenditures by Fund
GENERAL FUND $6,200 100.00%
Category FY 2026 Revised
Budget FY 2027 Budgeted FY 2028 Budgeted
FY 2026 Revised
Budget vs. FY 2027
Budgeted (% Change)
GENERAL FUND $6,200.00 $6,200.00 $6,200.00 0.00%
Total Expenditures $6,200.00 $6,200.00 $6,200.00 0.00%
6.2K 6.2K
Expenditures by Fund
Mayor And City Council
FY27-28 Biennial Budget | Exeter Page 11
March 24, 2026 Regular Meeting of the Exeter City Council
City Administrator
The City Administration Department focuses on general management of the city and provides direct support to the elected City Council. There are two administrative officers that are appointed by and report directly to the City Council in this department. The City Administrator and City Clerk/Human Resources Manager serve as the administrative officers. The Deputy City Clerk/Personnel Officer also provides support to these two positions. The City Administrator serves as the chief administrative officer of the City; advises and assists the City Council in the conduct of City business; and provides administrative oversight to the operations and policy functions of City government. The City Clerk/Human Resources Manager serves as the Elections Official, Local Legislation Auditor, Political reform Filing Officer, responds to public inquiries and provides support services to City Council. This position also provides oversight of the City’s human resources and personnel functions and serves as the City’s Risk Manager providing oversight of the City’s insurance, risk management, and benefit programs. This department also oversees all Department Heads and several contracted employees including the City Engineer, City Planner, Fire, and Building.
Expenditures by Fund
FY27 Expenditures by Fund
GENERAL FUND $141,982 100.00%
FY28 Expenditures by Fund
GENERAL FUND $144,868 100.00%
Category FY 2026 Revised
Budget FY 2027 Budgeted FY 2028 Budgeted
FY 2026 Revised
Budget vs. FY 2027
Budgeted (% Change)
GENERAL FUND $139,540.00 $141,982.00 $144,868.00 1.75%
Total Expenditures $139,540.00 $141,982.00 $144,868.00 1.75% 142K 145K
Expenditures by Fund
City Administrator
FY27-28 Biennial Budget | Exeter Page 12
March 24, 2026 Regular Meeting of the Exeter City Council
Finance
The service mission of the Finance Department is to provide quality municipal financial services to our customers through teamwork and trust – managing and optimizing the City’s financial affairs, and providing fiscal responsibility and accountability focused on the highest degree of customer service, honesty, and integrity. This mission generates the standards under which the Finance Department functions. Those standards are defined and delivered using the three basic systems every department shares: its people, its physical assets, and its processes. The Finance Department provides a wide range of comprehensive finance support services to the Mayor, the City Council, and all City departments. These services include accounting, financial administration and reporting, budgeting, internal audits, treasury/cash management, investments, payroll, billing and accounts receivable, accounts payable, purchasing, reproduction and graphics, and business licenses and cashiering. Overall responsibility for management of the City’s finances rests with the Finance Director who also serves as the City Treasurer.
Expenditures by Fund
FY27 Expenditures by Fund
GENERAL FUND $111,275 100.00%
FY28 Expenditures by Fund
GENERAL FUND $114,150 100.00%
Category FY 2026 Revised
Budget FY 2027 Budgeted FY 2028 Budgeted
FY 2026 Revised
Budget vs. FY 2027
Budgeted (% Change)
GENERAL FUND $104,800.00 $111,275.00 $114,150.00 6.18%
Total Expenditures $104,800.00 $111,275.00 $114,150.00 6.18% 111K 114K
Expenditures by Fund
Finance
FY27-28 Biennial Budget | Exeter Page 13
March 24, 2026 Regular Meeting of the Exeter City Council
General Government
Expenditures by Fund
FY27 Expenditures by Fund
GENERAL FUND $1,464,750 99.83%
CASP -ADA INFRASTURE FUND $2,500 0.17%
FY28 Expenditures by Fund
GENERAL FUND $1,452,390 94.92%
MEASURE P $70,300 4.59%
CASP -ADA INFRASTURE FUND $7,500 0.49%
Category FY 2026 Revised
Budget FY 2027 Budgeted FY 2028 Budgeted
FY 2026 Revised
Budget vs. FY 2027
Budgeted (%
Change)
GENERAL FUND $1,105,690.00 $1,464,750.00 $1,452,390.00 32.47%
CASP -ADA
INFRASTURE FUND $2,500.00 $7,500.00
MEASURE P $137.62 $70,300.00
Total Expenditures $1,105,827.62 $1,467,250.00 $1,530,190.00 32.68%
1.47M 1.53M
Expenditures by Fund
Genearal
FY27-28 Biennial Budget | Exeter Page 14
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
Police
The Exeter Police Department is a full-service law enforcement agency, providing service to the residents and businesses within the City of Exeter. The primary function is the maintenance of order, the enforcement of local, state & federal laws, and the basic protection of life and property.
Expenditures by Fund
FY27 Expenditures by Fund
GENERAL FUND $3,781,278 94.69%
COPS $202,062 5.06%
POLICE DONATIONS $10,000 0.25%
FY28 Expenditures by Fund
GENERAL FUND $3,077,387 93.98%
COPS $187,098 5.71%
POLICE DONATIONS $10,000 0.31%
Category FY 2026 Revised
Budget FY 2027 Budgeted FY 2028 Budgeted
FY 2026 Revised
Budget vs. FY 2027
Budgeted (%
Change)
GENERAL FUND $3,939,753.48 $3,781,278.00 $3,077,387.00 -4.02% COPS $202,062.00 $187,098.00
POLICE DONATIONS $15,691.17 $10,000.00 $10,000.00 -36.27% Total Expenditures $3,955,444.65 $3,993,340.00 $3,274,485.00 0.96%
3.99M 3.27M
Expenditures by Fund
Police
FY27-28 Biennial Budget | Exeter Page 15
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
Streets
The City of Exeter has multiple funding sources to maintain the City streets. The non-General Fund sources require that the City contribute at least $100,000 a year towards street costs to be eligible to receive these other funds.
Expenditures by Fund
FY27 Expenditures by Fund
GENERAL FUND $501,363 100.00%
FY28 Expenditures by Fund
GENERAL FUND $515,458 100.00%
Category FY 2026 Revised
Budget FY 2027 Budgeted FY 2028 Budgeted
FY 2026 Revised
Budget vs. FY 2027
Budgeted (% Change)
GENERAL FUND $518,058.00 $501,363.00 $515,458.00 -3.22% Total Expenditures $518,058.00 $501,363.00 $515,458.00 -3.22% 501K 515K
Expenditures by Fund
Streets
FY27-28 Biennial Budget | Exeter Page 16
March 24, 2026 Regular Meeting of the Exeter City Council
Recreation
The Recreation Division is dedicated to creating community through social interaction to enrich lives of citizens.
Recreation programs encompass all age groups from preschool to active adults 55+ through a range of various programs and activities. Recreation strengthens our community’s health and well-being. Programs are designed to promote youth personal development, life enrichment, adult social interaction and fun family events.
Expenditures by Fund
FY27 Expenditures by Fund
GENERAL FUND $223,370 100.00%
FY28 Expenditures by Fund
GENERAL FUND $164,035 100.00%
Category FY 2026 Revised
Budget FY 2027 Budgeted FY 2028 Budgeted
FY 2026 Revised
Budget vs. FY 2027
Budgeted (% Change)
GENERAL FUND $151,678.00 $223,370.17 $164,035.00 47.27% Total Expenditures $151,678.00 $223,370.17 $164,035.00 47.27% 223K 164K
Expenditures by Fund
Recreation
FY27-28 Biennial Budget | Exeter Page 17
March 24, 2026 Regular Meeting of the Exeter City Council
Parks
The City of Exeter is charged with maintaining 10 parks spanning almost 20 acres. The parks are an important part of the City residents' quality of life. The most significant parks are Dobson Field, City Park and Scroth Park. The purpose of this division is to maintain the parks in a way that the public can enjoy both active play and a restful setting free of trash with landscape well maintained.
Expenditures by Fund
FY27 Expenditures by Fund
GENERAL FUND $175,803 70.38%
LANDSCAPE AND LIGHTING
DISTRICT FUND
$74,000 29.62%
FY28 Expenditures by Fund
GENERAL FUND $239,271 75.18%
LANDSCAPE AND LIGHTING
DISTRICT FUND
$79,000 24.82%
Category FY 2026 Revised
Budget FY 2027 Budgeted FY 2028 Budgeted
FY 2026 Revised
Budget vs. FY 2027
Budgeted (% Change)
GENERAL FUND $196,210.00 $175,803.00 $239,270.76 -10.40%
LANDSCAPE AND
LIGHTING DISTRICT
FUND
$83,644.31 $74,000.00 $79,000.00 -11.53%
Total Expenditures $279,854.31 $249,803.00 $318,270.76 -10.74% 250K 318K
Expenditures by Fund
Parks
FY27-28 Biennial Budget | Exeter Page 18
March 24, 2026 Regular Meeting of the Exeter City Council
Public Works
Public Works is the heartbeat of any city; developing and maintaining roads, water and sewer systems, solid waste handling and administration. The people who work in public works are solving some of the toughest problems facing our communities. The mission of the City of Exeter Public Works Department is to provide maintenance and repair of the City’s infrastructure in an efficient and cost-effective manner; an exceptionally high level of customer service and a safe work environment; to keep streets clean and well-maintained; to provide low cost, efficient Water, Solid Waste and Wastewater utility services to the citizens of Exeter and to provide various City departments with safe and reliable means of transportation.
Expenditures by Fund
FY27 Expenditures by Fund
WATER FUND $2,779,839 42.14%
SEWER FUND $2,002,696 30.36%
SANITATION FUND $1,813,989 27.50%
FY28 Expenditures by Fund
WATER FUND $2,882,403 43.04%
SEWER FUND $1,996,964 29.82%
SANITATION FUND $1,818,325 27.15%
Category FY 2026 Revised
Budget FY 2027 Budgeted FY 2028 Budgeted
FY 2026 Revised
Budget vs. FY 2027
Budgeted (%
Change)
WATER FUND $2,725,321.23 $2,779,839.00 $2,882,403.00 2.00% SANITATION FUND $1,819,210.00 $1,813,989.00 $1,818,325.00 -0.29% SEWER FUND $1,907,536.38 $2,002,696.00 $1,996,964.00 4.99% Total Expenditures $6,452,067.61 $6,596,524.00 $6,697,692.00 2.24%
6.6M 6.7M
Expenditures by Fund
Public Work
FY27-28 Biennial Budget | Exeter Page 19
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
March 24, 2026 Regular Meeting of the Exeter City Council
Fund Budgets
Fund Budgets
FY27-28 Biennial Budget | Exeter Page 39
March 24, 2026 Regular Meeting of the Exeter City Council
FUND ACCOUNT ACCOUNT DESCRIPTION
ADOPTED 2025-2026
BUDGET 2026-2027 Budget 2027-2028 Budget
GENERAL
141.404.012.000 ANIMAL CONTROL (243,250.00) $ (245,000.00) $ (248,000.00) $ 141.404.074.048 FIRE: ENGINE REPLACEMENT (100,000.00) $ (100,000.00) $ (100,000.00) $ 141.404.080.001 PD ADMIN BLDG REPAIR & UPDATE (21,800.00) $ (5,000.00) $ (5,000.00) $ 141.404.080.002 CORP YARD BLDG REPAIR & UPDATE (12,000.00) $ - $ - $ 141.404.080.003 CARNEGIE BLDG REPAIR & UPDATE (6,500.00) $ (6,500.00) $ (6,500.00) $ 141.404.080.004 FIRE BLDG REPAIR & UPDATES (10,600.00) $ (10,600.00) $ (10,600.00) $ 141.404.080.005 CH BLDG REPAIR & UPDATES (3,000.00) $ (3,000.00) $ (3,000.00) $ $ (397,150.00) $ (370,100.00) $ (373,100.00)
CODE ENFORCEMENT
141.405.001.000 SALARIES - REGULAR (63,800.00) $ (62,534.00) $ (64,110.00) $ 141.405.003.000 SALARIES - OVERTIME (400.00) $ (600.00) $ (600.00) $ 141.405.005.000 RETIREMENT AND LIFE INSUR (19,700.00) $ (15,777.00) $ (16,811.00) $ 141.405.006.000 SOCIAL SECURITY - MEDICARE (1,850.00) $ (1,500.00) $ (1,500.00) $ 141.405.008.000 HEALTH INSURANCE (22,000.00) $ (18,750.00) $ (20,625.00) $ 141.405.009.000 WORKERS COMP (SELF INS) (1,000.00) $ (1,000.00) $ (1,000.00) $ 141.405.012.000 SPECIAL DEPARTMENT EXPENSE $ (5,000.00) $ (5,000.00) $ (5,000.00) 141.405.023.000 INSURANCE, BONDS & RETIREMEN (46,600.00) $ (12,500.00) $ (12,500.00) $ $ (160,350.00) $ (117,661.00) $ (122,146.00)
POLICE
141.421.001.000 REGULAR - SALARIES (147,500.00) $ (136,000.00) $ (140,000.00) $ 141.421.003.000 SALARIES - OVERTIME (5,000.00) $ - $ - $ 141.421.005.000 RETIREMENT AND LIFE INS (40,000.00) $ (45,000.00) $ (45,000.00) $ 141.421.006.000 SOCIAL SECURITY-MEDICARE (2,570.00) $ (2,000.00) $ (2,100.00) $ 141.421.008.000 HEALTH INSURANCE (29,000.00) $ (46,200.00) $ (50,589.00) $ 141.421.009.000 WORKERS COMP (SELF INS) (1,000.00) $ (1,000.00) $ (1,000.00) $ 141.421.023.000 INSURANCE, BONDS & RETIREMEN (50,000.00) $ (15,000.00) $ (15,000.00) $ 141.421.012.000 SPECIAL DEPARTMENT EXPENSE (50,000.00) $ (50,000.00) $ (50,000.00) $ $ (325,070.00) $ (295,200.00) $ (303,689.00)
STREETS
141.431.080.001 ANNUAL STREET REBUILDS (300,000.00) $
141.431.080.002 ANNUAL STREET OVERLAYS (300,000.00) $
STREET IMPROVEMENT PROJECTS (600,000.00) $ (600,000.00) $ $ (600,000.00) $ (600,000.00) $ (600,000.00)
RECREATION
141.471.001.000 SALARIES - REGULAR (60,620.00) $ (48,740.00) $ (50,202.00) $ 141.471.003.000 SALARIES - OVERTIME - $ (2,000.00) $ (2,000.00) $ 141.471.005.000 RETIREMENT AND LIFE INSUR (11,670.00) $ (12,248.00) $ (13,053.00) $ 141.471.006.000 SOCIAL SECURITY-MEDICARE (1,760.00) $ (707.00) $ (728.00) $ 141.471.008.000 HEALTH INSURANCE (16,870.00) $ (16,870.00) $ (18,557.00) $ 141.471.012.000 SPECIAL DEPARTMENT EXPENSE (30,000.00) $ (30,000.00) $ (30,000.00) $ 141.471.080.000 RECREATION SOFTWARE (15,000.00) $ (15,000.00) $ (15,000.00) $ $ (135,920.00) $ (125,565.00) $ (129,540.00)
PARKS
141.472.001.000 SALARIES - REGULAR (108,060.00) $ (111,302.00) $ 141.472.005.000 RETIREMENT AND LIFE INSUR (29,128.00) $ (31,000.00) $ 141.472.006.000 SOCIAL SECURITY-MEDICARE (1,600.00) $ (1,620.00) $ 141.472.008.000 HEALTH INSURANCE (16,800.00) $ (18,480.00) $ 141.472.009.000 WORKERS COMP (SELF INS) (500.00) $ (500.00) $ 141.472.019.000 MAINT BLDGS, STRUCT & GRNDS (40,000.00) $ (15,000.00) $ (20,000.00) $ $ (171,088.00) (40,000.00) $ (182,902.00) $
$ (1,679,614) (1,658,490) $ (1,711,377) $
Measure P (Fund 141)
March 24, 2026 Regular Meeting of the Exeter City Council
Project Description Project # Prior Year 2026/27 2027/28 2028/29 2029/30 2030/31 Funding Source Cape Seal 131.497.080.034 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 $ Measure R (131) 50,000 Cape Seal 113.495.080.034 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ Transportation (113) 100,000 City Owned Downtown Streetlights 131.497.080.029 $ 600,000 Measure R (131) Rd Patching/ Pavement Survey 113.495.080.033 $ 131,000 $ Transportation (113) 131,000 Reclamite 113.495.080.030 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ 150,000 $ Transportation (113) 150,000 Crack Sealing 113.495.080.029 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ 100,000 $ Transportation (113) 100,000 Railroad Crossing Maintenance 113.495.080.040 $ 50,000 Transportation (113)Firebaugh Reconstruction 113.495.080.028 $ 200,000 Project Design 113.495.080.028 $ 200,000 $ 50,000 RMRA (136) Construction 113.495.080.028 $ 250,000 Transportation (113) 113.495.080.028 $ 3,000,000 Measure R(131)113.495.080.028 $ 250,000 RMRA (136) 113.495.080.028 $ 600,000 Measure P
113.495.080.028 $ 500,000 Federal Funding
$ 2,250,000 Unfunded
Street Maintenance 109.491.080.003 $ 15,000 Gas Tax (109)Road Pavement Preservation Stripping 136.498.080.001 $ 175,000 $ 175,000 $ 175,000 $ 175,000 $ 175,000 $ RMRA (136) 175,000 E Street West Parking Lot $ 70,000 Transportation (113) E Street ADA Parking Stall $ 40,000 Transportation (113) F Street ADA Stall and Striping $ 40,000 Transportation (113)Trailer Purchase/Replacement $ 10,000 Transportation (113) Downtown Tree Trimming $ 30,000 Transportation (113)
E Street Pedestrian Improvements $ 2,000,000 Measure R (131) Prior Year 2026/27 2027/28 2028/29 2029/30 2030/31
Beginning Cash Available for Capital Projects $ 370,737 $ 518,137 $ 166,309 $ 283,709 $ 403,609 $ 526,009 Measure R Revenue Estimated $ 255,000 $ 257,500 $ 260,000 $ 262,500 $ 265,000 $ 265,000 Grant/Other Funding $ 1,500,000 $ 3,000,000
Operations and Maintenance Expenditures $ (57,600) $ (59,328) $ (92,600) $ (92,600) $ (92,600) $ (92,600) Total Available Funding $ 568,137 $ 2,216,309 $ 333,709 $ 3,453,609 $ 576,009 $ 698,409Capital Expenditures $ (50,000) $ (2,050,000) $ (50,000) $ (3,050,000) $ (50,000) $ (50,000)Total Resources Available for Projects $ 518,137 $ 166,309 $ 283,709 $ 403,609 $ 526,009 $ 648,409 Prior Year 2026/27 2027/28 2028/29 2029/30 2030/31
Beginning Cash Available for Capital Projects $ 1,160,634 $ 1,215,634 $ 1,164,134 $ 963,308 $ 519,676 $ 333,381 Transportation Revenue Estimated $ 1,000,000 $ 698,700 $ 359,674 $ 366,867 $ 374,205 $ 381,689 Grant/Other FundingOperations and Maintenance Expenditures $ (214,000) $ (210,200) $ (210,500) $ (210,500) $ (210,500) $ (210,500) Total Available Funding $ 1,946,634 $ 1,704,134 $ 1,313,308 $ 1,119,676 $ 683,381 $ 504,570 Capital Expenditures $ (731,000) $ (540,000) $ (350,000) $ (600,000) $ (350,000) $ (350,000) Total Resources Available for Projects $ 1,215,634 $ 1,164,134 $ 963,308 $ 519,676 $ 333,381 $ 154,570 Prior Year 2026/27 2027/28 2028/29 2029/30 2030/31
Beginning Cash Available for Capital Projects $ 488,399 $ 428,730 $ 409,013 $ 376,278 $ 323,980 $ 251,320 Gas Tax Revenue Estimated $ 304,831 $ 301,783 $ 298,765 $ 295,777 $ 292,819 $ 289,891 Grant/Other FundingOperations and Maintenance Expenditures $ (349,500) $ (321,500) $ (331,500) $ (348,075) $ (365,479) $ (383,753) Total Available Funding $ 443,730 $ 409,013 $ 376,278 $ 323,980 $ 251,320 $ 157,459Capital Expenditures $ (15,000) $ - $ - $ - $ - $ -Total Resources Available for Funding $ 428,730 $ 409,013 $ 376,278 $ 323,980 $ 251,320 $ 157,459 Prior Year 2026/27 2027/28 2028/29 2029/30 2030/31
Beginning Cash Available for Capital Projects $ 165,313 $ 257,913 $ 353,189 $ 401,168 $ 251,877 $ 355,342 RMRA Revenue Estimated $ 267,600 $ 270,276 $ 272,979 $ 275,709 $ 278,466 $ 278,466Grant/Other FundingTotal Funding Available $ 432,913 $ 528,189 $ 626,168 $ 676,877 $ 530,342 $ 633,808Capital Expenditures $ (175,000) $ (375,000) $ (225,000) $ (425,000) $ (175,000) $ (175,000) Total Resources Avilable for Projects $ 257,913 $ 353,189 $ 401,168 $ 251,877 $ 355,342 $ 458,808 RMRA (136)
Gas Tax (109)
Transportation (113)
Measure R Fund (131)
Consolidated Streets Funds and Projects
March 24, 2026 Regular Meeting of the Exeter City Council Page 111 Prior Year 2026/27 2027/28 2028/29 2029/30
$ 45,000.00 30,000.00 $ 45,000.00 $ 45,000.00 $ 160,000.00 $ $ - 15,000.00 $ - $ 115,000.00 $ 15,000.00 $
$ 45,000.00 45,000.00 $ 45,000.00 $ 160,000.00 $ 175,000.00 $ # Project # 2025/26 2026/27 2027/28 2028/29 2029/30
1 104.404.073.000 15,000.00 $ - $ - $ 15,000.00 $ 15,000.00 $ 23 $ 100,000.00
Total $ - 15,000.00 $ - $ 115,000.00 $ 15,000.00 $
Finance Software
ADA Upgrade Project
Grant/Other FundingCapital ExpendituresTotal Resources Available for Projects Project Description
General Fund (104)
Capital Improvement Program
Beginning Cash Available for Capital ProjectsContribution from Operating for Capital Planning Years
March 24, 2026 Regular Meeting of the Exeter City Council Page 112 Prior Year 2026/27 2027/28 2028/29 2029/30 2030/31
$ 2,467,817.67 $ 4,066,790.93 $ 4,900,522.18 $ 5,796,950.05 $ 6,559,615.92 $ 6,292,369.46 $ 2,983,100.00 $ 2,983,100.00 $ 2,983,100.00 $ 3,072,593.00 $ 3,164,770.79 $ 3,561,977.41 $ 2,152,909.00 $ 2,152,909.00 $ 1,800,000.00 $ 1,800,000.00 $ (2,015,806.00) $ (2,116,596.30) $ (2,228,839.00) $ (2,266,403.00) $ (2,334,395.09) $ (2,627,382.24) $ (322,000.00) $ (318,856.44) $ (313,356.44) $ (307,656.44) $ (301,756.44) $ (301,756.44) $ 5,266,020.67 $ 6,767,347.19 $ 5,341,426.74 $ 6,295,483.61 $ 8,888,235.18 $ 8,725,208.19 $ (503,951.50) $ (529,149.08) $ (557,209.75) $ (566,600.75) $ (583,598.77) $ (656,845.56) $ 777,883.76 $ 981,986.06 $ 481,986.06 $ 481,986.06 $ 481,986.06 $ 481,986.06 $ 1,290,747.00 $ 1,290,747.00 $ 1,290,747.00 $ 1,290,747.00 $ 1,290,747.00 $ 1,290,747.00 $ 6,830,699.93 $ 8,510,931.18 $ 6,556,950.05 $ 7,501,615.92 $ 10,077,369.46 $ 9,841,095.69 $ (2,763,909.00) $ (3,610,409.00) $ (760,000.00) $ (942,000.00) $ (3,785,000.00) $ (2,565,000.00)$ 4,066,790.93 $ 4,900,522.18 $ 5,796,950.05 $ 6,559,615.92 $ 6,292,369.46 $ 7,276,095.69 # Project # Prior Year 2026/27 2027/28 2028/29 2029/30 2029/30 1 105.461.080.002 $ 40,000.00 $ 200,000.00 $ 200,000.00 $ 200,000.00 $ 200,000.00 $ 200,000.00 2 105.461.080.003 $ 120,000.00 $ 120,000.00 $ 120,000.00 $ 120,000.00 $ 120,000.00 $ 120,000.00 3 105.461.080.004 $ 90,000.00 $ 120,000.00 $ 120,000.00 $ 120,000.00 $ 90,000.00 $ 90,000.00 4 105.461.080.047 1,852,909.00 $ $ 1,852,909.007 105.461.080.043 $ 85,000.00 $ 165,000.00 $ 165,000.00 $ 165,000.00 $ 85,000.00 $ 85,000.00 8 105.461.080.006 $ 100,000.00 $ 1,300,000.00
9 105.461.080.007 $ 80,000.0010 105.461.080.009 $ 120,000.00 $ 112,500.00 $ 120,000.00 $ 132,000.00 $ 155,000.00 $ 155,000.00 11 105.461.080.011 $ 23,000.00 $ 25,000.00 $ 10,000.00 $ 25,000.00 $ 10,000.00 $ 30,000.00 12 105.461.080.012 $ 13,000.00 $ 55,000.00 $ 55,000.00 $ 60,000.00 13 105.461.080.017 $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 $ 25,000.00 14 105.461.080.018 $ 300,000.00 $ 1,800,000.00 $ 1,800,000.00 15 105.461.080.018 $ 300,000.0016 105.461.080.048 $ 50,000.0017 $ 40,000.0018 $ 500,000.00 19 $ 20,000.0020 105.461.080.049 $ 40,000.00 $ 25,000.00 $ 2,763,909.00 $ 3,610,409.00 $ 760,000.00 $ 942,000.00 $ 3,785,000.00 $ 2,565,000.00 Pipe Repair & Replacement Annual Public Works Equipment Purchase and Replacement Public Works Vehicle ReplacementWater Meter, Register, and MTU Replacement Project Description
Water Main and Service Line Repair and Replacement
Valve Replacement and ExercizingTooleville Emergency IntertieWater Well Maintenance/RepairWell ReplacementFuture Well Pump and Motor Replacement Water Fund (105)
2026/2027, 2027/2028 and Future Years - Capital Improvement Program Planning Years
SCADA Meter System Water/ Wasterwater
Planning Grant 60% EngineeringWell Site Fencing Upgrades (E-9W and E-11W) Beginning Cash Available for Capital ProjectsFees from services providedGrant/Other FundingCapital ExpendituresTotal Resources Available for ProjectsTotal Available Funding Available Funding for ProjectsCapital $1 charge from billingOperations and Maintenance ExpendituresDebt Service25 % ReserveDevelopment Impact Fee Fund BalanceWater Capital Cash Fund Balance Trailer Purchase/Replacement.50 MG Water Storage Tank and Booster PumpRandel Sprayer Total
Rate StudyWell 10 Rehabilitation/Treatment
March 24, 2026 Regular Meeting of the Exeter City Council Page 113 Prior Year 2026/27 2027/28 2028/29 2029/30 2030/31
$ 2,209,646.62 $ 1,580,609.02 $ 683,413.39 $ 477,417.71 $ 50,967.45 $ (1,601,773.20) $ 2,364,000.00 $ 2,364,000.00 $ 2,434,920.00 $ 2,507,967.60 $ 2,583,206.63 $ 2,660,702.83 $ (1,494,026.00) $ (1,568,727.30) $ (1,647,163.67) $ (1,729,521.85) $ (1,815,997.94) $ (1,906,797.84) $ (73,505.10) $ (69,286.50) $ (64,961.10) $ (60,515.55) $ (55,949.85) $ (55,949.85) $ 4,573,646.62 $ 3,944,609.02 $ 3,118,333.39 $ 2,985,385.31 $ 2,634,174.08 $ 1,058,929.63 25 % Reserve $ (373,506.50) $ (392,181.83) $ (411,790.92) $ (432,380.46) $ (453,999.49) $ (476,699.46) $ (20,225.00) $ (48,358.00) $ (4,500.00) $ (4,500.00) $ (4,500.00) $ (4,500.00) $ 2,632,609.02 $ 1,914,413.39 $ 994,417.71 $ 762,967.45 $ 308,226.80 $ (1,380,517.52) $ (1,052,000.00) $ (1,231,000.00) $ (517,000.00) $ (712,000.00) $ (1,910,000.00) $ (630,000.00) $ 1,580,609.02 $ 683,413.39 $ 477,417.71 $ 50,967.45 $ (1,601,773.20) $ (2,010,517.52) # Project # Prior year 2026/27 2027/28 2028/29 2029/30 2029/30 1 107.441.080.023 $ 88,000.00 $ 88,000.00 $ 88,000.00 $ 88,000.00 $ 88,000.00 $ 88,000.00 3 107.441.080.044 $ 226,000.00 $ 260,000.00 $ 260,000.00 $ 260,000.00 $ 226,000.00 $ 226,000.00 4 105.441.080.017 $ 141,000.00 $ 141,000.00 $ 141,000.00 $ 141,000.00 $ 141,000.00 $ 141,000.00 5 107.441.080.006 $ 13,000.00 $ 13,000.00 $ 13,000.00 $ 13,000.00 $ 13,000.00 $ 13,000.00 7 107.441.080.008 $ 47,000.00 $ 30,000.00 $ 15,000.00 $ 30,000.00 $ 15,000.00 $ 35,000.00 8 107.441.080.009 $ 27,000.00 $ 55,000.00 $ 55,000.00 $ 27,000.00 $ 27,000.00 9 107.441.080.010 $ 25,000.00 $ 25,000.00
10 107.441.080.046 $ 42,000.00
11 107.441.080.047 $ 7,000.00
12 107.441.080.048 $ 500,000.00 $ 100,000.00 $ 1,400,000.0013 $ 100,000.00 14 $ 40,000.0015 $ 20,000.0016 $ 500,000.00
17 107.441.080.049 $ 10,000.00 $ 10,000.00
$ 1,052,000.00 $ 1,231,000.00 $ 517,000.00 $ 712,000.00 $ 1,910,000.00 $ 630,000.00 Trailer Purchase/Replacement
Randel Sprayer
WWTP Bar Screen Replacement
Total Capital Projects
Rate Study
Project Description
Lift Station Maintenance and Equipment Replacement
Sewer Line Replacement/ Maintenance
Wastewater treatment Plant Maintenance
Sewer Equipment Purchase & Repalcement
Annual Public Works Equipment Purchase + Replacemen
Public Works Vehicle Replacement
SCADA Meter System Water/Wastewater
Portable Pumps (1 Ea - 2", 4", 6")
Quince Lift Station Design/Reconstruction
Sewer Camera
A&W Lift Station Relocation
Fees from services providedGrant/Other Funding
Available Funding for Projects
Total Resources Availble for Projects
Capital ExpendituresTotal Fund BalanceOperations and Maintenance ExpendituresDebt ServiceDevelopment Impact Fee Cash Balance Sewer (107)
2026/2027, 2027/2028 and Future Years - Capital Improvement Program Planning Years
Beginning Cash Available for Capital Projects
March 24, 2026 Regular Meeting of the Exeter City Council Page 114 Prior year 2026/27 2027/28 2028/29 2029/30
$ 48,358.00 $ 57,388.00 $ 61,888.00 $ 66,388.00 $ 70,888.00 $ 9,030.00 $ 4,500.00 $ 4,500.00 $ 4,500.00 $ 4,500.00
Operations and Maintenance Expenditures
Debt Service
$ 61,888.00 57,388.00 $ 66,388.00 $ 70,888.00 $ 75,388.00 $ 25 % Reserve $ - - $ - $ - $ - $
$ 61,888.00 57,388.00 $ 66,388.00 $ 70,888.00 $ 75,388.00 $ $ - - $ - $ - $ - $
$ 61,888.00 57,388.00 $ 66,388.00 $ 70,888.00 $ 75,388.00 $ # Project # Prior Year 2026/27 2027/28 2028/29 2029/30
1 107.441.097.002
$ - - $ - $ - $ - $
Planning Years
Total Capital Projects
Filbert Lift Station Upgrade (Yokohl Landing)
Sewer Impact Fee Fund (107)
2026/2027, 2027/2028 and Future Years - Capital Improvement Program Beginning Cash Available for Capital ProjectsTotal Resources Available for ProjectsCapital Expenditures Ending Fund Balance
Project Description
Sewer Impact Fees CollectedGrant/Other FundingTotal Fund Balance March 24, 2026 Regular Meeting of the Exeter City Council Page 115