EXETER CITY COUNCIL
REGULAR MEETING AGENDA
April 14, 2026, 6:30 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, April 14, 2026, at 6:30 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.
Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:30 p.m.
A. CALL TO ORDER CLOSED SESSION
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed three (3) minutes. Please begin your comments by stating your name and providing your City of residence.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)
1. GC 54957.6 – Conference with Labor Negotiations
Agency Negotiator: Shelline Bennett and Jason Ridenour
Employee Groups: All Represented and Unrepresented Employees 7:00 p.m.
D. CALL TO ORDER REGULAR SESSION
E. INVOCATION
F. PLEDGE OF ALLEGIANCE
G. PUBLIC COMMENTS
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, April 14, 2026 Regular Meeting of the Exeter City Council
Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.
In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.
H. SPECIAL PRESENTATIONS
1. Employee of the Quarter Award (pp. 5 – 6)
Presented by Mayor Johnson
I. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of the March 24, 2026, Regular Meeting Minutes (pp. 7 – 11)
2. Approval of the Payment of Bills for March 20, 2026, March 26, 2026, and April 3, 2026. (pp. 12 – 27)
3. Approval of Payroll for the Period of March 9, 2026, through March 22, 2026 (pp. 28 – 43)
4. Adoption of Resolution No. 2026-11, A Resolution of the City Council of the City of Exeter, Approving the Submittal of a Program Income-only Application to the California Department of Housing and Community Development HOME Program for First-Time Homebuyer and Owner-Occupied Rehabilitation Programs in an amount of $736,537 in Current Funds Along with any Additional Future Program Income (pp. 44 – 49)
5. Approval of a Community Beautification Project Request for Painting Multiple Fire Hydrants with a Patriotic Theme (pp. 50 – 67)
6. Approval of a Request from We Fit Boot Camp and Gym to Host a Car Show Requiring a Street Closure on Saturday April 25, 2026 (pp. 68 – 76)
7. Consider Authorizing the Director of Public Works to Issue an Encroachment Permit for the Use of up to Six (6) Parking Spaces by the Exeter Chamber of Commerce and Harvest Wealth, along with a Permit Fee Waiver for a Drive Through Document Shredding Event (pp. 77 – 82)
April 14, 2026 Regular Meeting of the Exeter City Council
8. Consideration of Project Acceptance, Release of Retention Funds and Authorize Filing of a Notice of Completion (NOC) for the Police Department and Administration Building Remodel Project with Sierra Range Construction (pp. 83 – 89)
9. Confirmation of Employment Agreement with Janie Rodriguez for the Position of Finance Director and Authorize the City Administrator to Execute the Agreement (pp. 90 – 98)
10. Approval of a Street Closure for a City-Sponsored Independence Day 5K Run and Community Pancake Breakfast (pp. 99 – 103)
J. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Conduct Second Reading and Adopt Ordinance No. 719, an Ordinance of the City Council of the City of Exeter Adding Chapter 15.56 to Title 15 of the Exeter Municipal Code to Establish an Expedited Permitting Process for Electric Vehicle Charging Stations Consistent with California Government Code Section 65850.7 (pp. 104 – 116) Presented by Julia Lew, City Attorney
2. Consider Approval of Request from the Exeter Lions Club to Sponsor the 2026 and 2027 Exeter Lions Independence Celebration (pp. 117 – 120)
Presented by Jason Ridenour, City Administrator
3. Consider Authorizing the Mayor to Sign Letters of Support for SB 1018, SB 1217, SB 1277, and SB 1373 (pp. 121 – 152)
Presented by Jason Ridenour, City Administrator
4. Consider Approval of Landscape Improvement Projects for the Blossom Estates Lighting and Landscape Maintenance District (LLMAD) (pp. 153 – 157) Presented by Zachary Boudreaux, Public Works Director
5. Consider Award of Contract to Perform a City-Wide Rate Study and Authorize the City Administrator or Designee to Execute Necessary Contracts and Documents Related to the Rate Study (pp. 158 – 192)
Presented by Zachary Boudreaux, Public Works Director
K. CITY COUNCIL ITEMS OF INTEREST
L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
M. REGULAR MEETING ADJOURNMENT
April 14, 2026 Regular Meeting of the Exeter City Council
State of California )
County of Tulare ) ss.
City of Exeter )
I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator’s Office; and that I posted this Agenda on the bulletin board outside of City Hall 137 N. F St. Exeter CA 93221 on April 10, 2026, and online on the City of Exeter website. _______________________________________________
Francesca Quintana, City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)592-9244. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II).
Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C St., Exeter CA 93221 during normal business hours.
April 14, 2026 Regular Meeting of the Exeter City Council
Office of the Mayor
Address: PO Box 237, Exeter, CA 93221
Phone: (559)592-9244
City of Exeter Employee of the Quarter
Deputy City Clerk/Personnel Officer Christina Arias
The City of Exeter is proud to recognize Christina Arias as our Employee of the Quarter.
Since joining the City on February 27, 2023, as Deputy City Clerk/Personnel Officer, Christina has consistently demonstrated exceptional professionalism, dedication, and a strong commitment to public service. With over 20 years of experience in both the public and private sectors, she brought with her a wealth of human resources knowledge that has proven invaluable to our organization.
In her role, Christina serves a critical dual function, supporting both the City Clerk’s Office and the Human Resources division. Her responsibilities include maintaining official City records, coordinating City Council and Commission meetings, ensuring compliance with the Brown Act and Public Records Act, and administering a wide range of HR functions such as recruitment, employee relations, benefits administration, and policy implementation. She regularly provides high-level administrative support to City leadership while exercising discretion, independent judgment, and a strong understanding of municipal operations.
Beyond her technical expertise, Christina is known for her kindness, positivity, and willingness to support others. She approaches every task with a collaborative mindset and is always eager to learn and grow.
Christina’s dedication was especially evident during a recent staffing transition in the Finance Department. Without hesitation, she stepped up to take on payroll responsibilities—ensuring that all City employees continued to be paid accurately and on time despite limited staffing resources. Her willingness to go above and beyond her normal scope of duties exemplifies her commitment to both the organization and her colleagues.
Christina embodies the values of teamwork, reliability, and service excellence. Her contributions do not go unnoticed, and we are grateful to have her as part of the City of Exeter team. Please join us in congratulating Christina Arias on this well-deserved recognition as Employee of the Quarter.
April 14, 2026 Regular Meeting of the Exeter City Council
Christina Arias
EMPLOYEE OF THE QUARTER
This certificate is proudly presented to : MAYOR PRO TEM WILSON In recognition of your outstanding service, dedication, and commitment to excellence in the performance of your duties.
Your professionalism, positive attitude, and willingness to go above and beyond reflect the highest standards of public service and exemplify the values of the City of Exeter. Your contributions are greatly appreciated and make a meaningful difference to the City, your colleagues, and the community we serve.
Awarded this 14th day of April, 2026 in recognition of her exceptional contributions.
MAYOR JOHNSON Deputy City Clerk/Personnel Officer COUNCIL MEMBER RIDDLE COUNCIL MEMBER LENTZ COUNCIL MEMBER ALVES April 14, 2026 Regular Meeting of the Exeter City Council
EXETER CITY COUNCIL
REGULAR MEETING AGENDA
ACTION MINUTES
March 24, 2026, 6:00 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, March 24, 2026, at 6:00 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.
Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:00 p.m.
A. CALL TO ORDER CLOSED SESSION
Mayor called the closed session to order at 6:00 PM.
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
No public comments were presented.
C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)
1. GC 54957.6 – Conference with Labor Negotiations
Agency Negotiator: Shelline Bennett
Employee Groups: All Represented and Unrepresented Employees
2. GC 54956.9(d)(2) – Conference with Legal Counsel
Re: Anticipated Litigation/Significant Exposure to Litigation – One (1) Case (facts not known to potential plaintiffs)
7:00 p.m.
D. CALL TO ORDER REGULAR SESSION
Mayor Johnson called the regular session to order at 07:11 p.m. City Attorney Lew noted for the records that there was no reportable action taken out of closed session.
April 14, 2026 Regular Meeting of the Exeter City Council
E. INVOCATION
Led by Mayor Johnson.
F. PLEDGE OF ALLEGIANCE
Led by Council Member Alves.
G. PUBLIC COMMENTS
No public comments were presented.
H. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.
1. Approval of the March 10, 2026, Regular Meeting Minutes (pp. 5 – 9)
2. Approval of the Payment of Bills for March 6, 2026 (pp. 10 – 15)
3. Approval of Payroll for the Period of February 23, 2026, to March 8, 2026 (pp. 16 – 23)
4. Consider Adoption of Resolution No. 2026-08, A Resolution of the City Council of the City of Exeter, Amending Resolution No. 2021-01 to Clarify Eligibility Requirements for Appointment to the Measure P Oversight Committee and Remove the Familial Relationship Restriction for Committee Members (pp. 24 – 33)
5. Adoption of Resolution 2026-09, A Resolution of the City Council of the City of Exeter, Directing the City Engineer to Prepare a Report for the current fourteen (14) City of Exeter Landscape and Lighting Maintenance Assessment Districts 91-01A; 91-01B; 97- 01; 98-01; 08-01; 06-01; 05-01; 05-02; 04-02; 04-03; 01-02; 23-01; 25-01, and 25-02 (pp. 34 – 37)
Approval of Consent Calendar
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON RIDDLE (5-0) AYE AYE AYE AYE AYE
I. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.
1. Conduct a Public Hearing and Introduce for First Reading Ordinance No. 719, an Ordinance of the City Council of the City of Exeter Adding Chapter 15.05 to Title 15 of the Exeter Municipal Code to Establish an Expedited Permitting Process for Electric April 14, 2026 Regular Meeting of the Exeter City Council
Vehicle Charging Stations Consistent with California Government Code Section 65850.7 (pp. 38 – 57)
Presented by Julia Lew, City Attorney
City Attorney provided a report for the Council and members of the public. City Attorney clarified for the record that this ordinance would be added to Section 15.56 of the Exeter Municipal Code of Ordinances.
Mayor opened the public hearing at 7:17 p.m. Receiving no public comment, Mayor closed the public hearing at 7:17 p.m.
Introduction of Ordinance No. 719, an ordinance of the City Council of the City of Exeter adding Chapter 15.05 (but revised/renumbered to Chapter 15.56) to Title 15 of the Exeter Municipal Code establishing an expedited permitting process for electric vehicle charging stations consistent with California Government Code Section 65850.7, provide first reading by title only and waive further reading, and direct staff to return the ordinance for second reading and adoption
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON ALVES (5-0) AYE AYE AYE AYE AYE
2. Consider Request from the Exeter 250th (E250) Committee to Accept the Donation of Patriotic and Promotion of Exeter Banners to be Installed on City Light Poles (pp. 58 – 71)
Presented by Jason Ridenour, City Administrator
City Administrator provided a report for the Council and members of the public.
Mayor opened the item up for public comment. No public comments were received.
Approval of request from the Exeter 250th (E250) Committee to Accept the Donation of Patriotic and Promotion of Exeter Banners to be Installed on City Light Poles 1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
JOHNSON ALVES (5-0) AYE AYE AYE AYE AYE
3. Consider Approval of Resolution No. 2026-10, A Resolution of the City Council of the City of Exeter, Authorizing a Pilot Decorative Crosswalk Project on State Route 65 at San Juan Avenue (pp. 72 – 75)
Presented by Javier Andrade, City Engineer
City Engineer provided a report for the Council and members of the public.
Mayor opened the item up for public comment. No public comments were received.
April 14, 2026 Regular Meeting of the Exeter City Council
Approval and Adoption of Resolution No. 2026-10, A Resolution of the City Council of the City of Exeter, Authorizing a Pilot Decorative Crosswalk Project on State Route 65 at San Juan Avenue
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
RIDDLE LENTZ (5-0) AYE AYE AYE AYE AYE
4. Review of the Preliminary Biennial Budget for Fiscal Years 2026–2027 and 2027–2028 and Provide Direction to Staff (pp. 76 – 115)
Presented by Jason Ridenour, City Administrator
City Administrator provided a report for the Council and members of the public.
Mayor opened the item up for public comment. No public comments were received.
This was an informational item only and no action was taken on this item.
J. CITY COUNCIL ITEMS OF INTEREST
Council Member Alves reported that City basketball has ended and that he was amazed at how many sign ups there were. Council Member Alves expressed appreciation for the strong level of community involvement, noting there are currently nine tee-ball teams this season. He further shared that he will be traveling to Fresno next Tuesday to attend a San Joaquin Valley Air Pollution Control District meeting, where a representative will be nominated.
Mayor Pro Tem Wilson reported that he has been actively attending community events and observed a high level of activity throughout the City. He noted that the Farmers Market was well attended and that the Motor Fest Car Show was successful. He also highlighted a strong turnout at the recent Triathlon and increased activity in the downtown area. Additionally, he attended the grand opening of Stratford’s Chocolates, describing it as a successful event. Mayor Pro Tem Wilson publicly thanked Radiant Church for volunteering to place bark in the planters at the PD/Admin building. He concluded by requesting that an item regarding the Landscape and Lighting Maintenance District (LLMD) for Blossom Estates be brought back for consideration at a future meeting.
Council Member Riddle reported that the City received funding for streetlights and for a street corridor project, with potential for additional funding. She noted that TCTRA is exploring road improvement options for Exeter and shared that she attended and enjoyed a recent Planning Commission meeting. Council Member Riddle also highlighted community contributions, including banner development by Sherri Wilson and an E250 meeting hosted at her home with City Engineer Javier Andrade. She expressed appreciation to Kiwanis for supporting the pool renovation and to the Public Works Department for coordinating permits. She announced the upcoming Fourth of July Golf Cart Parade, sponsored by the Exeter Golf Course, and concluded April 14, 2026 Regular Meeting of the Exeter City Council
by noting strong downtown activity and the success of the Stafford’s Chocolates Grand Opening event, including remarks provided by Mayor Johnson.
Council Member Lentz reported that he attended the Motor Fest Car Show.
Mayor Johnson stated that Stafford’s Chocolates Grant Opening event was successful and expressed his appreciation for the opportunity to attend. He also thanked City Attorney for her continued service and contributions to the City. Additionally, Mayor Johnson expressed appreciation to the new City Engineer, Javier Andrade, commending him for his work and for consistently following through on his commitments.
K. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator, Public Works Director, Chief of Police, Finance Director, City Attorney and City Clerk/Human Resources Manager provided comments/reports.
L. REGULAR MEETING ADJOURNMENT
Mayor adjourned the meeting at 8:38 p.m.
____________________________
Francesca Quintana, City Clerk
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Approval of the Payment of Bills for March 20, 2026, March 26, 2026, and April 3, 2026.
Submitting Department:
Administration
Contact Name:
Jason Ridenour, City Administrator
Staff recommends that the City Council approve the payment of bills in the following amount. • $211,796.68 dated March 20, 2026.
• $4,598.07 dated March 26, 2026.
• $374,443.14 dated April 3, 2026.
The Finance Department has reviewed and compiled invoices and expenses for city operations for approval by the City Council, which are summarized and attached to this report. This action authorizes the disbursement of funds for routine and approved expenditures necessary to continue city services.
The payment of bills is a recurring action presented to the City Council to ensure transparency and fiscal oversight of city expenditures. The item reflects payments made for various city services, supplies, utilities, and obligations incurred in the normal course of business. All bills have been reviewed by the Finance Department and are within budgeted appropriations. • Total amount: $590,837.89 dated March 20 through April 3, 2026. • Funding sources: Various city departmental budgets
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R___
Agenda Item Number: I.2.
Department Recommendation:
Summary:
Background:
Fiscal Impact:
April 14, 2026 Regular Meeting of the Exeter City Council
• Budget implications: All payments are within the approved Fiscal Year 2025–2026 budget. No additional appropriations are necessary.
The City Council routinely approves payment of bills during regular meetings. This item is part of the standard financial reporting and authorization process. • Payments for Publication Report dated March 20, 2026
• Payments for Publication Report dated March 26, 2026
• Payments for Publication Report dated April 3, 2026
I move to approve the payment of bills in the amount of $590,837.89 dated March 20, 2026 through April 3, 2026.
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
03/20/2026 11:52:15 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:
Run Group... 032026 Comment... CHECK RUN 03/20/2026
Approval Date for Report........... 03 20 2026
Payments Through Date.............. 03 20 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 032026 COMMENT... CHECK RUN 03/20/2026
DATA-JE-ID DATA COMMENT
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D-03202026-789 CHECK RUN 03/20/2026
Run Instructions:
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April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
3/20/2026 11:52:15 Payments for Publication GL335R-V08.23 PAGE Approved on 3/20/2026 for Payments Through 3/20/2026
Vendor Name Description Amount
A.R.E AUTO PARTS INC. 4 SQUARE HITCH RECEIVER 771.86
ABLE INDUSTRIES, INC 02/26 MAINT VISALIA RD 697.50
ACLARA TECHNOLOGIES LLC MTU WTR OD2 ENCDR 1P RNG 59.81
AT&T FEB 2026 LIVESCAN 424.80
BASIC EXCESS EVENT LETTERS 120.01
BIG TEX TRAILER WORLD INC DUMP TRAILER- PARK MAINT 11,142.16 BUZZ KILL PEST CONTROL FEB 1907 W MEYER PEST CO 238.00
CALIFORNIA BUSINESS MACHINES ADMIN 2/1-2/28/26 OVERAG 806.18 CARDOZA/ PAUL FEB PARK PLACE 2 LAWN MA 5,618.29
CENTRAL CAL WATERWORKS, INC CPO MAR 2026 WWTP 17,682.46 CHARTER COMMUNICATIONS 3/6-4/5/26 MEDIA SERVICE 126.12
COLLINS & SCHOETTLER JAN 2026 CITY PLANNING 10,956.00
CONSENSUS CLOUD SOLUTIONS EFAX MAR MAINTENANCE FEE 188.31 CONSOLIDATED ELECTRICAL DISTRI 90D ELBOW BE 348.70
COZADAMS CLEANING LLC FEB 2026 CLEANING SERVIC 910.00
DATA TICKET, INC JAN CITATION PROCESSING 153.42
DAVID WELLHOUSE & ASSOCIATES CLAIMS FILES 2,300.00
DELTA LIQUID ENERGY, ARRO AUTO MOTOR VECHICLE FUEL 31.29 EMPLOYER DRIVEN SOLUTIONS APRIL 2026 COVERAGE 889.00
EXETER IRRIGATION & SUPPLY GALV UNION 2" 93.80
EXETER MERCANTILE CO. ROOF CEMNT ELASTO-PD/ADM 344.34
EXETER MOTORS, INC. ELEMENT ASY 151.25
EXETER PLUMBING CO. 31 HAZARD ASSSMNT 1,705.00
FERGUSON US HOLDINGS, INC NP 2 PRES VB 1,264.15
FP MAILING SOLUTIONS 3/15/26-6/14/26 POSTBASE 114.05
FRESNO OXYGEN ELECTRODE/ MAXLIFE TORCH 484.04
FRONTIER CALIFORNIA INC. 5139-3/14/26-4/13/26 802.21
GIEFER/ MICHAEL GIEFER ADPP APR 2026 4,461.77
GOVERNMENT REVENUE SOLUTIONS FEB 2026 APP HOSTING 3,564.77 GREEN BOX RENTALS INC 3/15/26-4/14/26 STRG 228.38
INTERSTATE BATTERIES SP-30 BATTERY-MOWER 74.29
KAWEAH PUMP, INC. WELL 10 DIAGNOSTIC WORK 8,663.06
LEAF CAPITAL FUNDING LLC ADMIN-MAR 2026 KYOCERA 477.21
LEON ENVIRONMENTAL SERVICES ASBESTOS SVRY-314 W. FIR 3,300.00 MAJOR LEAGUE PAINTING 1000 STICKER BADGE 936.85
MINERAL KING PUBLISHING INC 3/11 PH-EXPEDITE EVCS PR 319.00 PACE SUPPLY CORP. ULTRA FLEX CPLG FORD 5,207.55
PENA'S DISPOSAL INC PD FEB 2026 SHRED 85.32
PRESSLEY & ASSOCIATES, INC. 24-25 ANNUAL ACCT SERVIC 42,860.00 PRINCIPAL LIFE INSURANCE CO. APR PREMIUM-28 3,864.50
PROFORCE TRIJ HD RED DOT SIGHTS 8,779.00
PROVOST & PRITCHARD FEB 2026 TOOLEVILLE INTE 1,005.48
ROGERS, ANDERSON, MALODY & FY 24/25 AUDIT- FEB BILL 4,750.00 SCA OF CA, LLC FEB 2026 AIR ST SWEEPING 4,750.00
SELF-HELP ENTERPRISES JUN-DEC25 RE&HB- HOME PI 16,316.38 SERVIAM BY WRIGHT LLP JAN 2026-153 FILBERT 1,409.20
SOUTHERN CALIFORNIA EDISON 4714-2/11/26-3/12/26 200.78
SOUTHERN CALIFORNIA GAS CO. 7144-2/1/26-3/1/26 17.76
April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
3/20/2026 11:52:15 Payments for Publication GL335R-V08.23 PAGE Approved on 3/20/2026 for Payments Through 3/20/2026
Vendor Name Description Amount
STIMPEL CONSTRUCTION INC INSTALL LVT FLOORING-PW 2,093.19 TELSTAR INSTRUMENTS FLOW METERS WELL 13 & 14 4,448.65
THE PIN CENTER 500 LOGO PINS 899.00
TRANSUNION RISK & ALTERNATIVE FEB 2026 PERSON SEARCH 100.00 UNIFIRST CORPORATION 2/3/26 UNIFORM CLEANING 757.29
UNIVAR SOLUTIONS USA INC MAR SOD HYPO WELL 11 609.00
WARREN & BAERG MANUFACTURING CLARIFIER GEAR BOX DEPOS 33,195.50 ** Final Totals... 211,796.68
April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
3/20/2026 11:52:15 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 290
April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
03/20/2026 11:52:15 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 44,897.55
105 WATER FUND 49,198.97
106 SANITATION FUND 428.42
107 SEWER FUND 62,618.69
109 GAS TAX FUND 3,992.13
113 TRANSPORTATION FUND 3,953.00
117 FTHB PROGRAM INCOME FUND 13,235.48
118 HOME FUND 3,080.90
121 INSURANCE FUND 4,873.51
131 MEASURE R 4,649.50
140 LANDSCAPE AND LIGHTING DISTR 5,632.80
141 MEASURE P 15,235.73
TOTAL ALL FUNDS 211,796.68
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 211,796.68
TOTAL ALL BANKS 211,796.68
April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
03/26/2026 10:17:04 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:
Run Group... 032626 Comment... CHECK RUN 03/26/2026
Approval Date for Report........... 03 26 2026
Payments Through Date.............. 03 26 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 032626 COMMENT... CHECK RUN 03/26/2026
DATA-JE-ID DATA COMMENT
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D-03262026-829 CHECK RUN 03/26/2026
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
3/26/2026 10:17:04 Payments for Publication GL335R-V08.23 PAGE Approved on 3/26/2026 for Payments Through 3/26/2026
Vendor Name Description Amount
AFLAC JAN 2026 AFLAC 4,598.07
** Final Totals... 4,598.07
April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
3/26/2026 10:17:04 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 1
April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
03/26/2026 10:17:04 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 4,598.07
TOTAL ALL FUNDS 4,598.07
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 4,598.07
TOTAL ALL BANKS 4,598.07
April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
04/02/2026 15:22:35 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:
Run Group... 040326 Comment... CHECK RUN 04/03/2026
Approval Date for Report........... 04 03 2026
Payments Through Date.............. 04 03 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 040326 COMMENT... CHECK RUN 04/03/2026
DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-04032026-819 CHECK RUN 04/03/2026
Run Instructions:
Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
4/02/2026 15:22:35 Payments for Publication GL335R-V08.23 PAGE Approved on 4/03/2026 for Payments Through 4/03/2026
Vendor Name Description Amount
AUTOZONE INC BONDO- CITY PRK FOUNTAIN 99.56
BANC OF AMERICA LEASING PAYMENT 48 PRINCIPAL 46,351.61
BLUE SHIELD OF CALIFORNIA 4/1/26-4/30/26 43,809.72
BOOT BARN INC. BOOTS & SOCKS-CREECH 455.68
C.L.E.A. APR 2026 LT DISABILITY 96.00
CAL APPAREL INC STAFF SHIRTS 423.53
CALIFORNIA DEPARTMENT OF TAX BONDO-ID CARD PRINTER 631.00 CENTRAL VALLEY BUSINESS FORMS ENVELOPES W/ WINDOWS 291.49 CITY OF EXETER 2/18-3/18/26 MUSEUM 1,204.32
CITY OF VISALIA APR 2026 ANIMAL SERVICES 16,706.73
CIVICA LAW GROUP, APC FEB 313 S C ST CODE ENFO 5,339.44 COLLINS & SCHOETTLER FEB 2026 CITY PLANNING 11,918.02
COUNTY OF TULARE CORP YARD- HAZ MAT 426.00
COZADAMS CLEANING LLC MAR 2026 CLEANING SERVIC 805.00
CULLIGAN MAR FD WTR SERVICE 189.60
ELITE CORPORATE MEDICAL SERV MAR MEDICAL CLINIC FEE 2,809.00 FRESNO OXYGEN SM IND PAT KIT OXY 71.61
FUSION CONNECT, INC 0966-3/18-4/17/26 179.78
GOVERNMENT REVENUE SOLUTIONS CLEARVIEWS/STARS 3RD QTR 753.25 HERNANDEZ/ ROBERTO UB DEPOSIT REFUND 73.29
HERR PEDERSEN & BERGLUND, LLP FEB 26 PERSONNEL MATTER 1,100.00 JACK GRIGGS INC UNLEADED GAS POS 47.36
KEIZER MORRIS INTERNATIONAL CRACK SEAL MAINT TRAILER 23,638.00 KRC SAFETY CO INC. DANGER/FIRE SIGN 74.37
LACY III/ RONALD UB DEPOSIT REFUND 133.29
LIEBERT CASSIDY WHITMORE SPECIAL SERV-LABOR NEGOT 339.50 LUIS' NURSERY POTTING SOIL/ LAVENDER 68.24
MID VALLEY DISPOSAL, LLC MAR 2026 MID VALLEY 121,838.33 PENA'S DISPOSAL INC CH MAR 2026 SHRED 68.65
PRESTIGE CHEMICALS PRODUCT LLC ASPHALT PATCH 348.01
PRIDEAUX/ TRACI POST SUPVR COUR-PER DIEM 946.00
QUAD KNOPF ENGINEERING 2025 URBAN WATER USE OBJ 5,521.76 RIO HONDO COMMUNITY COLLEGE POST COURSE-PRIDEAUX 228.00 SAN JOAQUIN VALLEY RAILROAD 10/1/23-9/30/24 PIPE LIN 4,801.02 SCA OF CA, LLC NOV 2025 LEAF SERVICE 16,000.00
SELF-HELP ENTERPRISES FEB26 16003 ACT DELIVERY 11,065.29 SIERRA SANITATION, INC 3/23-4/19/26-SCROTH PARK 1,121.51 SMITH/ DEBRA UB DEPOSIT REFUND 145.51
SONIA DOWLING DUNAGAN-BCKGRND INVEST 1,200.00
SOUTHERN CALIFORNIA EDISON 9143-2/10/26-3/11/26 31,728.15 SOUTHERN CALIFORNIA GAS CO. 1600-2/26/26-3/27/26 706.71 STANDARD INSURANCE CO. APR 2026 LIFE INSURANCE 2,144.73 SUNBELT RENTALS, INC. LOADR RENTL-SLUDGE HAULI 2,230.03 T-MOBILE PD 2/21/26-3/20/26 CELLP 1,752.52
ULINE DOT LBL-HAZARDOUS WASTE 135.67
UNIVAR SOLUTIONS USA INC MAR SOD HYPO WELL 11 2,027.97
VALLEY EXPETEC APR MONTHLY BILLING 8,029.42
VAST NETWORKS APR 2026 FD INTERNET 2,500.00
April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
4/02/2026 15:22:35 Payments for Publication GL335R-V08.23 PAGE Approved on 4/03/2026 for Payments Through 4/03/2026
Vendor Name Description Amount
VERIZON WIRELESS PD-1/29/26-2/28/26 633.17
VILLARREAL/ DAVID UB DEPOSIT REFUND 56.30
WEST COAST TOW TOWING FEE-LIC#1606128 150.00
3 IN1 CAR CARE ENTERPRISES INC JUL 2025-24 BASIC WASHES 1,029.00 ** Final Totals... 374,443.14
April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
4/02/2026 15:22:35 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 239
April 14, 2026 Regular Meeting of the Exeter City Council
AVENU FINANCIAL SYSTEM CITY OF EXETER
04/02/2026 15:22:35 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:
FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 60,801.69
105 WATER FUND 73,265.20
106 SANITATION FUND 122,070.03
107 SEWER FUND 16,947.64
109 GAS TAX FUND 88.92
111 CDBG REVOLVING FUND 1,651.20
113 TRANSPORTATION FUND 23,638.00
116 LOW/MODERATE HOUSING FUND 268.80
117 FTHB PROGRAM INCOME FUND 1,084.76
118 HOME FUND 8,008.93
121 INSURANCE FUND 48,763.45
128 GRANTS 51.60
140 LANDSCAPE AND LIGHTING DISTR 1,063.76
141 MEASURE P 16,739.16
TOTAL ALL FUNDS 374,443.14
BANK RECAP:
BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 374,443.14
TOTAL ALL BANKS 374,443.14
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Approval of Payroll for the Period of March 9, 2026, through March 22, 2026.
Submitting Department:
Administration
Contact Name:
Jason Ridenour, City Administrator
Staff recommend that the City Council approve payroll for the period of March 9, 2026, to March 22, 2026, in the following amounts.
• $20,481.08 for March 9, 2026, to March 16, 2026, period with a check date of March 16, 2026.
• $80,051.47 for March 9, 2026, to March 22, 2026, period with a check date of March 27, 2026.
This item requests City Council approval of payroll expenditures incurred during the pay period of March 9, 2026, through March 22, 2026. Timely approval ensures the city remains compliant with labor obligations and continues uninterrupted compensation to employees.
The City of Exeter processes payroll on a biweekly basis. City Council approval is required for each payroll cycle as part of the city’s fiscal oversight procedures. The current payroll covers all regular full-time, part-time, and temporary employees for the specified pay period. • Total payroll amount: $100,532.55 (for March 9, 2026, through March 22, 2026, payroll period period)
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R. __
Agenda Item Number: I.3.
Department Recommendation:
Summary:
Background:
Fiscal Impact:
April 14, 2026 Regular Meeting of the Exeter City Council
• Funding source: Approved departmental salary budgets
• Budget implications: Payroll is within the adopted Fiscal Year 2025-2026 budget; no additional funds are required.
Payroll approval is a standing item brought to the City Council regularly to ensure accountability and continuity of operations.
• Payroll Register for the period March 9, 2026, to March 22, 2026 I move to approve payroll for the period of $100,532.55 for March 9, 2026, through March 22, 2026.
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/13/2026 12.51.16 PAGE 1 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 2 DATING 3/09/2026- 3/16/2026 CHECK DATE 3/13/2026
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
54715 2,223.88 FRANCO/EEKHONG 304 1 STUB ONLY
54716 17,978.41 FRANCO/EEKHONG 304 2 STUB ONLY
TOTALS FOR CHECK FORM: STUB
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
0.00 **TOTAL NEGOTIABLE CHECKS 0
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
0.00 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
20,202.29 *DIRECT DEPOSIT STUBS 2
0.00 *VENDOR DIR DEP STUBS 0
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/13/2026 12.51.16 PAGE 2 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 3/09/2026- 3/16/2026 CHECK DATE 3/13/2026
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
1 104 20,202.29 7,070.80 7,070.80
1 105 .00 5,454.62 5,454.62
1 107 .00 6,060.68 6,060.68
1 121 .00 1,616.19 1,616.19
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/13/2026 12.51.16 PAGE 3 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 3/09/2026- 3/16/2026 CHECK DATE 3/13/2026
EMR FUND DEPT HOME FULL PART TEMP FEMALE
CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 403 FINANCE 20,202.29 1 1
TOTAL 20,202.29 1 1
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/13/2026 12.51.16 PAGE 4 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 3/09/2026- 3/16/2026 CHECK DATE 3/13/2026
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
GRAND TOTALS
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
0.00 **TOTAL NEGOTIABLE CHECKS 0
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
0.00 ***GRAND TOTAL
NON-NEGOTIABLE CHECKS
20,202.29 *DIRECT DEPOSIT STUBS 2
0.00 *VENDOR DIR DEP STUBS 0
20,202.29 **TOTAL NON-NEGOTIABLE CHECKS 2
NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
20,202.29 *DIRECT DEPOSIT STUBS 2
0.00 *VENDOR DIR DEP STUBS 0
20,202.29 ***TOTAL NEGOTIABLE & NON-NEGOT 2
0.00 *OTHER CHECKS 0
20,202.29 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 1
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/13/2026 14.39.36 PAGE 1 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 2 DATING 3/09/2026- 3/16/2026 CHECK DATE 3/13/2026
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
54717 278.79 FRANCO/EEKHONG 304 2 STUB ONLY
TOTALS FOR CHECK FORM: STUB
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
0.00 **TOTAL NEGOTIABLE CHECKS 0
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
0.00 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
278.79 *DIRECT DEPOSIT STUBS 1
0.00 *VENDOR DIR DEP STUBS 0
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/13/2026 14.39.36 PAGE 2 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 3/09/2026- 3/16/2026 CHECK DATE 3/13/2026
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
1 104 278.79 97.58 97.58
1 105 .00 75.27 75.27
1 107 .00 83.63 83.63
1 121 .00 22.31 22.31
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/13/2026 14.39.36 PAGE 3 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 3/09/2026- 3/16/2026 CHECK DATE 3/13/2026
EMR FUND DEPT HOME FULL PART TEMP FEMALE
CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 403 FINANCE 278.79 1
TOTAL 278.79 1
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/13/2026 14.39.36 PAGE 4 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 3/09/2026- 3/16/2026 CHECK DATE 3/13/2026
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
GRAND TOTALS
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
0.00 **TOTAL NEGOTIABLE CHECKS 0
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
0.00 ***GRAND TOTAL
NON-NEGOTIABLE CHECKS
278.79 *DIRECT DEPOSIT STUBS 1
0.00 *VENDOR DIR DEP STUBS 0
278.79 **TOTAL NON-NEGOTIABLE CHECKS 1
NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
278.79 *DIRECT DEPOSIT STUBS 1
0.00 *VENDOR DIR DEP STUBS 0
278.79 ***TOTAL NEGOTIABLE & NON-NEGOT 1
0.00 *OTHER CHECKS 0
278.79 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 0
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/25/2026 16.31.45 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 2 DATING 3/09/2026- 3/22/2026 CHECK DATE 3/27/2026
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
1818 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
1819 758.24 FRANCHISE TAX BOARD 8 1 VENDOR CHECK
1820 398.96 PATTISON/LESLIE ALDENE 781 1
1821 721.34 CREECH/JACE W 777 1
TOTALS FOR CHECK FORM: CHEK
NEGOTIABLE CHECKS COUNTS
1,120.30 *EMPLOYEE CHECKS 2
821.93 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
1,942.23 **TOTAL NEGOTIABLE CHECKS 4
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
1,942.23 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
0.00 *DIRECT DEPOSIT STUBS 0
0.00 *VENDOR DIR DEP STUBS 0
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/25/2026 16.31.45 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 2 DATING 3/09/2026- 3/22/2026 CHECK DATE 3/27/2026
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
54718 156.00 CLOCEA 4 1 VENDOR STUB ONLY
54719 308.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 54720 192.94 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 54721 2,250.82 ARIAS/CHRISTINA 730 1 STUB ONLY
54722 2,819.91 QUINTANA FRANCESCA N 742 1 STUB ONLY
54723 4,709.32 RIDENOUR/JASON CHARLES 763 1 STUB ONLY
54724 1,481.25 CARTER/AMY JO 502 1 STUB ONLY
54725 698.28 HERNANDEZ/XOCHITL 306 1 STUB ONLY
54726 996.81 MILLER/CATHEY RENE 734 1 STUB ONLY
54727 1,488.11 RAMOS LEON/YOSENIA 776 1 STUB ONLY
54728 1,878.22 TOBIAS/ANTHONY JORDAN 746 1 STUB ONLY
54729 561.86 VEGA/ASHLEY MAKAYLA 753 1 STUB ONLY
54730 1,740.44 BROWN/ANDREW EUGENE 762 1 STUB ONLY
54731 2,002.32 BRYANT/EZRA JOSEPH 752 1 STUB ONLY
54732 1,710.73 CARRETERO/VANESSA 402 1 STUB ONLY
54733 2,261.26 GREEN GROVE/BRAYDEN TAY 767 1 STUB ONLY
54734 3,366.25 HEINKS/RYAN DAVID 765 1 STUB ONLY
54735 1,841.12 HERNANDEZ/ANDY 780 1 STUB ONLY
54736 1,322.11 HILL/HANNAH GRACE 747 1 STUB ONLY
54737 1,587.90 LINARES/FRANCISCO JR 772 1 STUB ONLY
54738 1,769.88 MAGANA MARTINEZ JOEL 773 1 STUB ONLY
54739 3,449.46 MOORE/ROBERT HARRY 764 1 STUB ONLY
54740 1,940.76 MORALES/SKYLEENA ROSE 779 1 STUB ONLY
54741 1,489.77 PRIDEAUX/TRACI 448 1 STUB ONLY
54742 384.34 QUALLS/DAYMON 607 1 STUB ONLY
54743 4,363.36 SCHIMPF/ROBERT BRIAN 766 1 STUB ONLY
54744 2,123.30 SHIELDS/ZION 708 1 STUB ONLY
54745 2,292.28 VILLARREAL/ISIDRO 707 1 STUB ONLY
54746 1,679.87 ALDRIDGE/GARY 618 1 STUB ONLY
54747 3,548.17 BOUDREAUX/ZACHARY MICHA 756 1 STUB ONLY
54748 64.85 GOLDSTROM/NORMAN 629 1 STUB ONLY
54749 1,845.52 HUGGINS/KYLE AARON 621 1 STUB ONLY
54750 2,512.36 MILLAN/MARCUS 622 1 STUB ONLY
54751 2,281.58 RIVERA/RYAN 733 1 STUB ONLY
54752 1,071.53 WENDT/EDDIE 626 1 STUB ONLY
54753 1,607.49 GARVER/ELIJAH 712 1 STUB ONLY
54754 1,808.88 ARROYO/MARIE 623 1 STUB ONLY
54755 1,533.56 QUIROZ/PATRICK P 512 1 STUB ONLY
54756 2,553.15 RAMIREZ/GABRIEL GRACILI 761 1 STUB ONLY
54757 1,672.14 RAMIREZ/JUAN 608 1 STUB ONLY
54758 721.34 RANGEL/JOSE A 775 1 STUB ONLY
54759 3,332.93 HIFNER/CHRISTOPHER 736 1 STUB ONLY
54760 689.07 RUBIO/IVAN 750 1 STUB ONLY
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/25/2026 16.31.45 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 2 DATING 3/09/2026- 3/22/2026 CHECK DATE 3/27/2026
DIRECT DEPOSIT IS TURNED ON
CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK
NUMBER AMOUNT NAME CODE SEQ
TOTALS FOR CHECK FORM: STUB
NEGOTIABLE CHECKS COUNTS
0.00 *EMPLOYEE CHECKS 0
0.00 *VENDOR CHECKS 0
0.00 *BANK CHECKS 0
0.00 **TOTAL NEGOTIABLE CHECKS 0
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
0.00 **TOTAL FOR CHECK FORM
NON-NEGOTIABLE CHECKS
77,452.30 *DIRECT DEPOSIT STUBS 40
656.94 *VENDOR DIR DEP STUBS 3
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/25/2026 16.31.45 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 3/09/2026- 3/22/2026 CHECK DATE 3/27/2026
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
1 104 65,540.19 47,081.59 46,682.63
1 105 9,010.41 14,597.99 14,237.31
1 106 .00 1,035.96 1,035.96
1 107 .00 10,028.23 9,667.57
1 121 .00 1,806.83 1,806.83
1 141 4,022.00 4,022.00 4,022.00
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/25/2026 16.31.45 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 3/09/2026- 3/22/2026 CHECK DATE 3/27/2026
EMR FUND DEPT HOME FULL PART TEMP FEMALE
CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 402 ADMINISTRATION 9,780.05 3 2
1 104 403 FINANCE 7,104.53 4 1 1 5
1 104 421 POLICE 33,645.28 15 1 4
1 104 431 STREET 13,003.88 5 2
1 104 471 RECREATION 2,006.45 1 1 1
1 105 461 WATER 9,010.41 4 2 1
1 141 421 POLICE 3,332.93 1
1 141 471 RECREATION LEADER 689.07 1
TOTAL 78,572.60 34 7 1 13
April 14, 2026 Regular Meeting of the Exeter City Council
PAYROLL........S BI-WEEKLY RUN-03/25/2026 16.31.45 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 2 DATING 3/09/2026- 3/22/2026 CHECK DATE 3/27/2026
EMPLOYER FUND HOME WORKED WORKED
CODE CODE TOTALS TOTALS DIR DEP
GRAND TOTALS
NEGOTIABLE CHECKS COUNTS
1,120.30 *EMPLOYEE CHECKS 2
821.93 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
1,942.23 **TOTAL NEGOTIABLE CHECKS 4
OTHER CHECKS
0.00 *MANUAL CHECKS 0
0.00 *CANCELLED CHECKS 0
1,942.23 ***GRAND TOTAL
NON-NEGOTIABLE CHECKS
77,452.30 *DIRECT DEPOSIT STUBS 40
656.94 *VENDOR DIR DEP STUBS 3
78,109.24 **TOTAL NON-NEGOTIABLE CHECKS 43
NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
1,120.30 *EMPLOYEE CHECKS 2
821.93 *VENDOR CHECKS 2
0.00 *BANK CHECKS 0
77,452.30 *DIRECT DEPOSIT STUBS 40
656.94 *VENDOR DIR DEP STUBS 3
80,051.47 ***TOTAL NEGOTIABLE & NON-NEGOT 47
0.00 *OTHER CHECKS 0
80,051.47 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 13
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Adoption of Resolution No. 2026-11, A Resolution of the City Council of the City of Exeter, Approving the Submittal of a Program Income-only Application to the California Department of Housing and Community Development HOME Program for
First-Time Homebuyer and Owner-Occupied Rehabilitation
Programs in an amount of $736,537 in Current Funds Along with any Additional Future Program Income.
Submitting Department:
Finance
Contact Name:
Rene Miller, Finance Manager
Staff recommend that City Council adopt Resolution No. 2026-11, approving the submittal of a Program Income only application to the CA. Department of Housing and Community Development (HCD) HOME Program (HOME) in an amount of $736,537 in current funds along with any additional future program income.
The City of Exeter (City) currently has two (2) open HOME grants: 21-HOME-16003 for FirstTime Homebuyer (FTHB) assistance and 21-HOME-16004 for Owner-Occupied Rehabilitation (OOR) assistance. The City also currently has a balance of $736,537 in HOME Program Income (PI) available. This balance is generated from repayments of housing program loans and are eligible to use for additional housing program loans per State HOME regulations.
HCD policies require that a jurisdiction’s PI balance be committed, approved for loans to program participants, prior to being able to commit and draw down the City’s 21-HOME grants.
In previous funding cycles, jurisdictions were able to commit and utilize PI concurrently with grant funds, as long as General Set-Up Conditions were approved by HCD. HCD recently updated department policies, which now require the submission of a HOME PI application, in For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
___J.R.___
Agenda Item Number: I.4.
Department Recommendation:
Background and Summary:
April 14, 2026 Regular Meeting of the Exeter City Council
order to commit and expend PI. The City’s FTHB and OOR programs must pause and cannot resume until a HOME PI application is submitted and a Standard Agreement is executed.
Staff proposes that the City submit a HOME Program Income-only application to assist qualified households with FTHB and OOR assistance within City limits. This amount includes a 6.5% activity delivery fee per FTHB loan and a 24% activity delivery loan per OOR loan that will be used to pay the City’s subrecipient, Self-Help Enterprises (SHE), for the implementation of the program. PI General Admin costs to SHE will not exceed 10% of City’s PI balance, per State regulations. As of 12/31/25, the City’s balance of HOME PI for activities is $674,791, and the balance of HOME PI for general admin is $61,746.
Once the HOME PI application is approved, and a Standard Agreement is executed, the City’s current subrecipient agreement with SHE will be amended to include the amount of HOME PI available to use for FTHB and OOR programs.
There is no fiscal impact to the City’s General Fund. The cost to develop and submit the HOME PI application can be paid out of the City’s HOME PI General Admin fund balance. All program administration and implementation activities will be covered by the City’s HOME PI funds.
On January 27, 2026, the City Council adopted Resolution 2026-03 adopting the HOME FTHB and OOR Program guidelines.
• Resolution No. 2022-08
• Resolution No. 2026-03
• Resolution No. 2026-11
I move to adopt Resolution No. 2026-11, A Resolution of the City Council of the City of Exeter, Approving the Submittal of a Program Income-only application to the California Department of Housing and Community Development HOME Program for First-Time Homebuyer and OwnerOccupied Rehabilitation Programs.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
RESOLUTION 2022-08
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER APPROVING
GUIDELINES FOR THE HOUSING REHABILITATION PROGRAM AND HOMEBUYER
ACQUISITION ONLY/ACQUISITION WITH REHABILITATION PROGRAM WHEREAS, the City of Exeter, a political subdivision of the State of California, has established Program Guidelines which govern the administration of its Housing Rehabilitation Program and its Homebuyer Acquisition Only/Acquisition with Rehabilitation Program; and WHEREAS, the City desires to approve the Guidelines for the Housing Rehabilitation Program and Homebuyer Acquisition Only/Acquisition with Rehabilitation Program to comply with HCD requirements;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Exeter, State of California, that the updated Guidelines for the Housing Rehabilitation Program and Homebuyer Acquisition Only/Acquisition with Rehabilitation Program be approved.
Passed, approved, and adopted this 22nd day of March , 2022, by the following vote:
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NOES: M
ABSTAIN: {'-/)i
ABSENT: /\R
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April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
RESOLUTION NO. 2026-11
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EXETER
AUTHORIZING SUBMITTAL OF AN APPLICATION TO THE CALIFORNIA DEPARTMENT OF
HOUSING AND COMMUNITY DEVELOPMENT FOR FUNDING UNDER THE HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME); AND IF SELECTED, THE EXECUTION OF A STANDARD
AGREEMENT, ANY AMENDMENTS THERETO, AND OF ANY RELATED DOCUMENTS NECESSARY
TO PARTICIPATE IN THE HOME PROGRAM
WHEREAS, The California Department of Housing and Community Development (the “Department”) is authorized to allocate HOME Investment Partnerships Program (“HOME”) funds made available from the U.S. Department of Housing and Urban Development (“HUD”).
HOME funds are to be used for the purposes set forth in Title II of the Cranston-Gonzalez National Affordable Housing Act of 1990, in federal implementing regulations set forth in Title 24 of the Code of Federal Regulations, part 92, and in Title 25 of the California Code of Regulations commencing with section 8200; and
WHEREAS, On April 14, 2026, the Department authorizes the use of HOME Program funds specifically derived from Program Income; and
WHEREAS, In response to the PROGRAM INCOME, the City of Exeter, a municipal corporation, (the “Applicant”), wishes to apply to the Department for, and receive an allocation of, HOME funds.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Exeter does hereby authorize and direct the following:
Section 1. In response to the above referenced HOME Program Income, the Applicant shall submit an application to the Department to participate in the HOME Program Income and request up to Seven hundred thirty-six, five hundred thirty-seven Dollars ($736,537) of current funds, along with any additional future program income, to support the following activities and programs; First-Time Homebuyer Program, Owner-Occupied Rehabilitation Program, to be located in the city limits of the City of Exeter.
Section 2. If the Application for funding is approved, then the Applicant hereby agrees to use the HOME funds for eligible activities in the manner presented in its Application as approved by the Department in accordance with the statutes and regulations cited above.
The Applicant will also execute a Standard Agreement with the Department, any amendments thereto, and any and all other documents or instruments necessary or required by the Department or HUD for participation in the HOME program.
Section 3. The Applicant hereby authorizes and directs the City Administrator to execute, in the name of the Applicant, the HOME Standard Agreement, other HOME-related contracts and conveyances, and any subsequent amendments thereto.
April 14, 2026 Regular Meeting of the Exeter City Council
Section 4. The Applicant hereby authorizes the City Administrator, or their designee, to execute, in the name of the Applicant, drawdown requests and any other HOME Program form requiring a signature, as may be required by the Department from time to time.
PASSED AND ADOPTED by the City Council of the City of Exeter this 14th day of April, 2026 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
CERTIFICATION OF ATTESTING OFFICER
The undersigned City Clerk of the Applicant does hereby attest and certify that the foregoing is a true and full copy of a Resolution of the governing board of the Applicant passed and adopted at a duly convened meeting on the date set forth above, and said Resolution has not been altered, amended, or repealed and is in full force and effect.
____________________ _________________________ ______________ Name Signature Date
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Approval of a Community Beautification Project Request for Painting Multiple Fire Hydrants with a Patriotic Theme.
Submitting Department:
Administration
Contact Name:
Jason Ridneour, City Administrator
Staff recommends that the City Council consider approval of the submitted Community Beautification Project Request to paint multiple fire hydrants with a patriotic theme, subject to compliance with the City of Exeter Community Project & Beautification Guidelines and the condition that all hydrant caps remain yellow for identification purposes.
The City of Exeter encourages community participation in beautification and improvement projects on City-owned property through its Community Project & Beautification Coordinator Guidelines, adopted by City Council Resolution No. 2025-40 on September 23, 2025. These guidelines establish a consistent framework for coordinating volunteer projects while ensuring appropriate oversight, safety, and documentation.
On March 10, 2026, the City Council approved a similar request for the painting of a single fire hydrant with a patriotic theme. The applicant has submitted an additional request, on behalf of the E250 Committee, to expand the project to include multiple fire hydrants throughout the City.
The proposed project includes painting of five additional fire hydrants. The proposed locations include:
• South side of City Park on Cedar Street between D Street and E Street For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.5.
Department Recommendation:
Background & Summary:
April 14, 2026 Regular Meeting of the Exeter City Council
• North side of City Park on Chestnut Street between D Street and E Street • South side of Pine Street near the alley adjacent to the former Bank of America parking lot
• South side of Pine Street near the corner of C
• South side of Pine Street near Kaweah Avenue at the entrance of the CACHE Museum parking lot
The project is proposed to occur between April 2026 and July 2026 and will be completed by volunteers.
The proposed design remains consistent with the previously approved patriotic theme (red, white, and blue with “1776” styling), as illustrated in the attached reference image. The intent of the expanded project is to promote community pride and enhance visual character in multiple areas of the City.
Staff has reviewed the request and determined that it is consistent with the City’s adopted Community Project & Beautification Guidelines, which allow for volunteer-led painting and beautification efforts on City property when properly coordinated and approved.
As with the prior approval, staff recommends the following condition:
• All hydrant caps must remain yellow to ensure visibility and compliance with standard fire hydrant identification practices for emergency response.
Approval of this request applies only to the hydrants identified in the submitted request. Any future expansion or additional locations would require a separate project request and City Council approval.
There is no direct fiscal impact to the City associated with this project. The beautification activities will be completed by volunteers in accordance with the City’s volunteer program guidelines.
• September 23, 2025 – Adoption of Resolution No. 2025-40 establishing the Community Project & Beautification Coordinator Guidelines.
• March 10, 2026 – Approval of a Community Beautification Project Request to paint one fire hydrant with a patriotic theme.
• City of Exeter Community Project & Beautification Coordinator Guidelines • Community Project Request Form – Additional Fire Hydrants Beautification Project with Example Design Image
• Map of Proposed Fire Hydrant Locations
Fiscal Impact:
Prior City Council Actions:
Attachments:
April 14, 2026 Regular Meeting of the Exeter City Council
I move to approve the Community Beautification Project Request to paint multiple fire hydrants with a patriotic theme, subject to compliance with the City of Exeter Community Project & Beautification Guidelines and the condition that all hydrant caps remain yellow.
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
City of Exeter
Guidelines for Community Project & Beautification Coordinators Approval by City Council: Resolution 2025-40
Date Approved: September 23, 2025
April 14, 2026 Regular Meeting of the Exeter City Council
Purpose
The City of Exeter welcomes and encourages the participation of residents, businesses, schools, and community organizations with improvement projects, community cleanup, and beautification projects that benefit City-owned property and public spaces. These guidelines establish a consistent framework for coordinating such efforts to ensure safety, accountability, and alignment with City objectives.
Scope
These guidelines apply to all community volunteer projects conducted on City property or under City coordination, including but not limited to:
• Park and street cleanups.
• Trash and litter collection.
• Painting, landscaping, or beautification projects.
• Small maintenance or assistance efforts coordinated with Public Works.
Exclusions: Hazardous waste collection events and disposal coupon programs are not included in these guidelines, as those services are not offered by the City of Exeter.
Coordinator Responsibilities
Each volunteer group must designate a Project Coordinator to serve as the main contact with the City. The Coordinator is responsible for:
1. Submitting the request to the City for review and approval at least 30 days in advance of the proposed project.
2. Completing and signing all required City forms, including liability releases.
3. Coordinating with the assigned City staff liaison on project logistics, safety requirements, and supply needs.
4. Ensuring all participants sign in and complete the required release forms prior to participating.
5. Returning completed forms and attendance sheets to the City after the event.
City Responsibilities
The City of Exeter will:
• Review and approve proposed projects based on feasibility, safety, and alignment with City priorities.
• Designate a staff liaison for approved projects.
• Provide reasonable support such as trash pickup after events, access to disposal containers, and limited supplies (as available).
April 14, 2026 Regular Meeting of the Exeter City Council
• Retain all signed liability releases and records for City files.
Safety Guidelines
All volunteers must comply with the following safety standards:
• Wear appropriate clothing, gloves, and protective gear. • Use caution around streets, vehicles, and equipment.
• Report hazardous or unsafe conditions immediately to the Coordinator or City staff. • Volunteers under age 18 must have a parent/guardian release on file before participating.
• Alcohol, drugs, and firearms are prohibited at volunteer events.
Required Forms
The following forms must be completed and returned to the City for every cleanup/project:
1. Volunteer Services Agreement and Release – required for all participants (if under 18 parental consent required).
2. Event Sign-In Sheet – to be completed at the event by all volunteers.
3. Project Request Form – to be submitted by the Coordinator for City approval prior to the event.
All forms are attached as part of this Exhibit.
Acknowledgement
By signing the Cleanup/Project Request Form, the Coordinator acknowledges that they have read and agree to follow these guidelines and will ensure compliance by all participants.
April 14, 2026 Regular Meeting of the Exeter City Council
City of Exeter Community Project and Beautification
Volunteer Services Agreement and Release
Confidentiality Agreement: I respect the confidentiality of City information, and will discuss or give official information only as directed by a City supervisor. No confidential information will be provided to the public without specific authority from the appropriate City staff.
Photo Release: I give the City of Exeter, free of compensation, unlimited permission to use, publish, and republish, in any media now in existence or that may later be developed, for any lawful purpose as it may determine, information and reproductions of my likeness and my voice related to any aspect of my volunteer service for the City. I hereby waive my right to first review the use of my likeness or voice before any use or publication.
Reference Verification and Background Checks: The information I have provided in this application will only be used for volunteer application purposes. I understand that as a volunteer I will not be paid for my services. I authorize reference and employment verification as necessary for specific positions that I have volunteered to perform. I understand that I may be asked to complete one or all of the following for specific positions that I have volunteered to perform: fingerprinting, photographing, criminal background checks, Department of Motor Vehicles checks, TB test, and signed waiver from my doctor. Volunteers assigned to the Police Department may be required to provide additional reference and background information.
Permission to Seek Medical Treatment: In the event of an emergency, I hereby give the City of Exeter permission to seek medical attention for myself or my child, if volunteer applicant is less than 18-years-old. I authorize qualified physicians to render medical treatment or care that they may deem necessary for me or my child in case of illness or accident in the course of performing volunteer activities or services for the City of Exeter.
Insurance Information and Liability Release: I understand that there are some risks and that I may be injured in the course of performing volunteer activities or services for the City of Exeter. I understand that the City's policy is to cover volunteers as "employees" of the City for sole purpose of California Workers' Compensation benefits. I also understand that under Workers' Compensation laws, Workers' Compensation benefits will be the sole and exclusive remedy in the event I am injured while performing these volunteer activities and services. I further understand and agree that I will only be entitled to medical expenses under the City's Workers' Compensation. I will not be entitled to any other Workers' Compensation benefits which may include, but are not limited to, permanent or temporary loss of use damages, replacement income or vocational rehabilitation benefits.
I agree that I will observe, comply, and abide by, all of the rules and regulations of the City at all times that I am performing volunteer services on behalf of the City. Additionally, I agree that I will comply with the reasonable orders and directives given to me by responsible City employees. In the event that I do not agree or wish to comply with any reasonable order or directive given to me by any City employee or have any concern regarding my services or orders or directives given to me, I agree that I will bring the matter to the April 14, 2026 Regular Meeting of the Exeter City Council
attention of a City supervisor. I further agree that I will not misuse City property or attempt to profit from, or exploit others, or misuse my capacity as a volunteer with the City to gain any unfair advantage from the City, any business or organization having business or dealings with the City, or any member of the public that I may serve as a volunteer of the City.
With the exception of Workers' Compensation benefits as set out above, I hereby agree that I, my heirs, guardians, legal representatives and assigns will not make a claim against or file an action against the City of Exeter or their respective departments, officials, officers, agents, employees, or volunteers (hereinafter referred to as 'RELEASEES"), for injury or damage arising out of, related to, or connected with, my participation in the volunteer activities or services, from any cause whatsoever, including but not limited to RELEASEES’ sole, active, or passive negligent acts or omissions. In addition, I hereby RELEASE and DISCHARGE the RELEASEES from all actions, claims, and demands of any nature that I, my heirs, guardians, legal representatives or assigns now have or may hereafter have for injury or damage arising out of, related to, or connected with, my participation in these volunteer activities or services, from any cause whatsoever, including but not limited to RELEASEES’ sole, active, or passive negligent acts or omissions.
By my signature below, I signify that I have read, understand, and voluntarily agree to be bound by each of the terms stated above.
Signature _______________________________
Date___________________________________
If under 18, parental consent is required. I, ___________________________, give permission for my child, _________________________, to participate in volunteer work with the City of Exeter Volunteer Program.
Signature _______________________________
Date___________________________________
The City of Exeter will make reasonable efforts in the selection process to accommodate persons with disabilities. Please advise the City of such special needs at the time of application. City of Exeter is an Equal Opportunity Employer.
April 14, 2026 Regular Meeting of the Exeter City Council
Event Sign-In Form
Name Phone/Email Signature Time In/Out
April 14, 2026 Regular Meeting of the Exeter City Council
Project Request Form
Requested By: _________________________________________ Organization (if applicable): ______________________________ Phone/Email: __________________________________________ Proposed Location: _____________________________________ Proposed Date/Time: ___________________________________ Description of Project: ______________________________________________________________________ ______________________________________________________________________ City Staff Approval: _____________________________________ Date: ___________ April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
City of Exeter
Legend
Proposed hydrant location
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Approval of a Request from We Fit Boot Camp and Gym to Host a Car Show Requiring a Street Closure on Saturday April 25, 2026.
Submitting Department:
Public Works
Contact Name:
Marie Arroyo, Senior Administrative Assistant
Staff recommends that the City Council approve a special event request for a Car Show requiring a street closure of Maple Street between D Street and E Street on Saturday April 25, 2026, between the hours of 7:00 a.m. – 4:00 p.m. The Car Show will take place from 11:00 a.m. – 3:00 p.m., with additional time requested for event setup and cleanup.
Event organizers are requesting approval to host their 2nd Annual Benefit Car Show. Proceeds from the event will benefit local 501(c)(3) organizations, Paw Estates Rescue and Underdog Adventures.
Conditions of Approval:
Approval of the event is subject to the following conditions:
1. Insurance: The event organizer must provide a Certificate of Liability Insurance naming the City of Exeter as an additional insured with the required limits prior to the event.
2. Amplified Sound: Amplified sound is allowed only between 10:00 a.m. and 3:00 p.m. consistent with the approved sound permit.
3. Alcohol Regulations: This is an alcohol-free event.
4. Permits and Fees: Event hosts are responsible for obtaining all required permits for food handlers and vendors.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.__
Agenda Item Number: I.6.
Department Recommendation:
Summary:
April 14, 2026 Regular Meeting of the Exeter City Council
5. Clean Up: Event host is responsible for the clean-up and removal of all trash and debris at the conclusion of the event. Arrangements for additional trash carts and any associated cost are the responsibility of the host.
6. Street Closure: The City of Exeter will post street closure notifications 72 hours in advance and city staff will close and open road at approved time.
Background:
Event Sponsor We Fit Boot Camp and Gym have frequently hosted small business vendor markets both on private property and with approved street closures. Events have been well attended and organized with no negative impact to the City.
A Street Closure Permit Fee of $103 will be paid by the applicant upon approval.
City Council last approved a similar event with similar street closures for We Fit Gym on March 11, 2025.
• Street Closure Application
• Street Closure Map
• Event Flyer
• Approved Amplified Sound Permit
• Street Closure Signatures
I move to approve the request for a street closure on Maple Street between D Street and E Street for We Fit Boot Camp and Gym to host a Benefit Car Show on April 25, 2026, beginning at 7:00 a.m. and ending at 4:00 p.m., subject to the conditions of approval.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Consider Authorizing the Director of Public Works to Issue an Encroachment Permit for the Use of up to Six (6) Parking Spaces by the Exeter Chamber of Commerce and Harvest Wealth, along with a Permit Fee Waiver for a Drive Through Document
Shredding Event.
Submitting Department:
Public Works
Contact Name:
Marie Arroyo, Senior Administrative Assistant
Staff recommends the City Council authorize the Director of Public Works to issue an encroachment permit for the use of up to six (6) parking spaces adjacent to Harvest Wealth Group, located at 160 S. E Street, on April 20, 2026, between the hours of 8:00 a.m. and 2:00 p.m., for a drive-through document shredding event.
The Exeter Chamber of Commerce and Harvest Wealth Group are partnering together to provide businesses and residents with an opportunity to securely shred documents. The Exeter Chamber of Commerce has requested an encroachment permit to close six parking spaces on April 20, 2026, to facilitate a community drive through document shredding event. A shredding truck is planned to be parked curbside on the north side of Maple Street between E Street and F Street near the Harvest Wealth Group office. Participants are planned to be able to drive up, unload documents, and observe the secure shredding process.
The event will be offered free to the public, with the cost of the third-party shredding service covered by the event organizers. Prior shredding events have been well received by the community. The Chamber of Commerce has requested a fee waiver for the encroachment permit.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.7.
Department Recommendation:
Background & Summary:
April 14, 2026 Regular Meeting of the Exeter City Council
Conditions of Approval:
Approval of the event is subject to the following conditions:
1. Insurance: The event organizer must provide a Certificate of Liability Insurance naming the City of Exeter as an additional insured with the required limits prior to the event.
2. Cleanup: Event organizers are responsible for post event clean-up and debris removal.
The encroachment permit fee associated with the event is $151.00, as outlined below:
• Encroachment permit fee $151.00
If approved, the city will forgo this revenue.
N/A
• Encroachment Permit Application
• Encroachment Permit E26-08
• Fee Waiver Request
• Event flyer
I move to authorize the Director of Public Works to issue an encroachment permit for the use of up to six (6) parking spaces as requested by the Exeter Chamber of Commerce and Harvest Wealth Group, and to approve a permit fee waiver in the amount of $151.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
Office of the Director of Public Works
350 W. Firebaugh – PO Box 237, Exeter, CA 93221
Ph. #559-592-3318 Fax # 559-592-3516
Non Excavation Encroachment Permit
Subject to all of the Terms, Conditions and Restrictions set forth below.
The City shall be notified 24 hours prior to the start of work, Ph (559) 592-3318 x 4002
1. NO work other than what is specified below is authorized.
2. Signing and Flagging shall be in accordance with the requirements set forth in the current California Manual on Uniform Control Devices issued by the State of California Department of Transportation. Adequate warning devices shall be installed and maintained until the completion of work.
3.This permit shall be kept at the site of the work and shall be shown, on demand, to all authorized representatives of the City and to Peace Officers.
4. No trench or excavation shall remain open during non-working hours.
5. One 12ft. lane of traffic shall remain open at all times. Two paved 12ft. lanes shall be maintained during nonworking hours.
6.The pavement edge shall be cut smoothly and vertically and a tack coat applied to these edges prior to resurfacing. Trenches and excavations shall be restored to City Standards. Compaction tests IS be required at the contractor’s expense if using soil. Sand or Cement slurry requires city inspection PRIOR to cover trench.
7.The installation shall not obstruct the existing drainage patterns.
8. 811 must be contacted concerning underground facilities, prior to the start of work.
9.The Contractor shall diligently perform work with minimum interference to traffic and adjacent properties.
Unreasonable delays in completing the work may cause permit revocation and forfeiture of future permit privileges.
10. Please notify affected residents and businesses prior to utility shut offs.
11. Connection MUST be inspected by City Staff PRIOR to closing trench.
Permit for excavation issued on April 6, 2026
To: Exeter Chamber of Commerce
101 W Pine
Exeter, Ca 93221
Applicant: Heather Ritter, Exeter Chamber Representative (559) 592-2919 Location of Encroachment: : East side of Harvest Wealth 160 S. E St Exeter Reason for Encroachment: Sponsored event for free drive through document shredding Permit Fee: $151.00
Permit # E26-08
Effective 4/20/26
Approved By: _________________________
Zach Boudreaux, Director of Public Works
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Consideration of Project Acceptance, Release of Retention Funds and Authorize Filing of a Notice of Completion (NOC) for the Police Department and Administration Building Remodel Project with Sierra Range Construction.
Submitting Department:
Public Works
Contact Name:
Zach Boudreaux, Director of Public Works
Staff recommends that the City Council authorize the filing of a Notice of Completion (NOC) for the Police Department and Administration Building Remodel Project with Sierra Range Construction and direct Staff to pay the project retainage and release the retention funds in accordance with the contract.
The Police Department and Administration Building Remodel Project has been completed in accordance with project specifications and applicable standards. In order to formally close out the project, Staff is requesting that the City Council authorize the filing of a Notice of Completion (NOC) and pay project retainage to the contractor in accordance with the agreement.
Filing the NOC is a required step under California law to formally accept the project as complete, initiate the statutory period for any subcontractor or supplier claims, and allow for the release of retention and performance securities. The Notice of Completion will be recorded with the County of Tulare.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.____
Agenda Item Number: I.8.
Department Recommendation:
Summary:
April 14, 2026 Regular Meeting of the Exeter City Council
The final payment amount of $85,814.57 includes the project’s 5 percent retainage was accounted for in the project budget, and sufficient funds are available in the project budget to cover the expense.
Background:
The PD and Administration building remodel project commenced in early 2025 and has now reached completion. The project improvements have been reviewed and determined to meet City standards, County building requirements, and the expectations of City staff.
Throughout the course of construction, several change orders were processed to address unforeseen conditions and project modifications, resulting in adjustments to the overall project cost. These changes were reviewed and approved as part of the project management process.
Following final inspection and verification, staff has determined that the project has been completed in accordance with the approved plans and specifications. Upon City Council approval, the Notice of Completion will be recorded with the County of Tulare to formally document project completion.
The payment in the amount of $85,814.57 is included within the approved project budget. No additional appropriation is required.
• 2022–2023: Authorized design services with EBM Design Group, reviewed project designs, and approved related contract amendments.
• September 24, 2024: Approved a CEQA exemption for the project. • October 22, 2024: Awarded the construction contract to Sierra Range Construction. • April–June 2025: Received a project status update.
• June 24, 2025: Authorized an increase to the project contingency in the amount of $212,000.
• Final Invoice from Sierra Range Construction
• Draft Notice of Completion
I move to accept the project as complete and authorize the filing of a Notice of Completion (NOC) with the County of Tulare for the Police Department and Administration Building Remodel Project with Sierra Range Construction and direct Staff to pay the project retainage of $85,814.57 and release the retention funds.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
APPLICATION AND CERTIFICATE FOR PAYMENT 3
TO OWNER: PROJECT: Distribution to:
City of Exeter Exeter Police Department Remodel Project PERIOD TO:
137 North F Street 100 North C Street Purchase Order No: Owner Exeter, CA 93221 Exeter, CA 93221 Const. Mgr
FROM CONTRACTOR: VIA CONSTRUCTION MANAGER: CONTRACT DATE: Architect Sierra Range Construction QK X Contractor
PO Box 427 901 E. Main Street
Visalia, CA. 93279 Visalia,CA 93292
CONTRACT FOR: Exeter Police Department Remodel Project
$ CONTRACTOR:
$
3. CONTRACT SUM TO DATE (Line 1 +/- 2) $ By: Date:
(Column G on Continuation Sheet)
5. RETAINAGE:
a. 5.0% of Completed Work $
(Columns D+E on Continuation Sheet)
b. of Stored Material $
(Column F on Continuation Sheet)
$
$
(Line 4 less Line 5 Total)
7. LESS PREVIOUS CERTIFICATES FOR PAYMENT
$
$
9. BALANCE TO FINISH, INCLUDING RETAINAGE
(Line 3 less Line 6) $
By: Date:
Michelle Perez
4. TOTAL COMPLETED & STORED TO DATE-$ 1,716,291.39
Total in Column 1 of Continuation Sheet--------
Total Retainage (Line 5a + 5b or
CERTIFICATE FOR PAYMENT
1,630,476.82
85,814.57
85,814.57
APPLICATION #:
The undersigned Contractor certifies that to the best of the Contractor's knowledge, information and belief the Work covered by this Application for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid by the Contractor for Work for which previous Certificates for Payment were issued and payments received from the Owner, and that current payment shown therein is now due.
11 11/14/24
Application is made for payment, as shown below, in connection with the Contract.
Continuation Sheet is attached.
1,470,000.00
CONTRACTOR'S APPLICATION FOR PAYMENT
1. ORIGINAL CONTRACT SUM----------------------
246,291.38
1,716,291.38
2. Net change by Change Orders------------------$
ARCHITECT:
PAGE ONE OF PAGES
11/30/25
249070
3/3/26
(Line 6 from prior Certificate)------------------- 1,559,167.65 Contract Admin
NET CHANGES by Change Order
TOTALS
Total approved this Month
$246,291.38
$246,291.38
This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the Contractor named herein. Issuance, payment and acceptance of payment are without prejudice to any rights of the Owner of Contractor under this Contract.
$246,291.38
85,814.56
AMOUNT CERTIFIED ---------------------------------- $
(Attach explanation if amount certified differs from the amount applied for. Initial all figures on this application and on the Continuation Sheet that are changed to conform to the amount certified.) Total changes approved in previous
months by Owner
CHANGE ORDER SUMMARY
8. CURRENT PAYMENT DUE------------------------- 71,309.18
ADDITIONS DEDUCTIONS
In accordance with Contract Documents, based on on-site observations and the data comprising application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED.
6. TOTAL EARNED LESS RETAINAGE-----------
03-17-2026 ----------------- CONSTRUCTION MANAGER
April 14, 2026 Regular Meeting of the Exeter City Council
11 PROJECT: 03/03/26
Exeter Police Department Remodel Project 30-Nov-25
100 North C Street 249070
Exeter, CA 93221
A B C D E F H I
Item Description of Work Scheduled Materials Total % Balance Retainage No. Value From Previous This Period Presently Completed (G/C) To Finish Application Stored And Stored (C - G)
(D + E) (Not In To Date
D or E) (D + E + F)
1 Bond 33,165.00 33,165.00 33,165.00 100% 1,658.25
2 Mobilization & Gen Req. 15,062.00 15,062.00 15,062.00 100% 753.10 3 Demo 203,538.00 203,538.00 203,538.00 100% 10,176.90
4 Concrete Footings & Flatwork-Labor 27,402.90 27,402.90 27,402.90 100% 1,370.15 5 Concrete Footings & Flatwork-Material 11,744.10 11,744.10 11,744.10 100% 587.21 6 Concrete Ramps & Stairs - Labor 24,828.48 24,828.48 24,828.48 100% 1,241.42 7 Concrete Ramps & Stairs - Material 8,723.52 8,723.52 8,723.52 100% 436.18 8 Rough Carpentry - Labor 163,725.10 163,725.10 163,725.10 100% 8,186.26 9 Rough Carpentry - Materials 49,027.90 49,027.90 49,027.90 100% 2,451.40 10 Rough Electrical-Labor 29,532.26 29,532.26 29,532.26 100% 1,476.61 11 Rough Electrical-Materials 14,545.74 14,545.74 14,545.74 100% 727.29 12 Finish Electrical-Labor 15,959.50 15,959.50 15,959.50 100% 797.98 13 Finish Electrical-Materials 15,959.50 15,959.50 15,959.50 100% 797.98 14 HVAC- Labor 50,566.89 50,566.89 50,566.89 100% 2,528.34 15 HVAC- Materials 102,666.11 102,666.11 102,666.11 100% 5,133.31 16 Insulation-Labor 1,397.50 1,397.50 1,397.50 100% 69.88 17 Insulation-Materials 1,397.50 1,397.50 1,397.50 100% 69.88 18 Casework-Labor 13,194.48 13,194.48 13,194.48 100% 659.72 19 Casework-Materials 12,179.52 12,179.52 12,179.52 100% 608.98 20 Windows -Store front-Labor 20,065.08 20,065.08 20,065.08 100% 1,003.25 21 Windows -Store front-Materials 27,708.92 27,708.92 27,708.92 100% 1,385.45 22 Doors-Labor 11,323.25 11,323.25 11,323.25 100% 566.16 23 Doors-Materials 33,969.75 33,969.75 33,969.75 100% 1,698.49 24 Rough Plumbing-Labor 24,245.25 24,245.25 24,245.25 100% 1,212.26 25 Rough Plumbing-Materials 8,081.75 8,081.75 8,081.75 100% 404.09 26 Finish Plumbing-Labor 22,266.00 22,266.00 22,266.00 100% 1,113.30 27 Finish Plumbing-Materials 7,422.00 7,422.00 7,422.00 100% 371.10 28 Drywell/Storm Drain - Labor 2,968.50 2,968.50 2,968.50 100% 148.43 29 Drywell/Storm Drain - Material 989.50 989.50 989.50 100% 49.48 30 Roofing-Labor 9,392.40 9,392.40 9,392.40 100% 469.62 31 Roofing-Materials 21,915.60 21,915.60 21,915.60 100% 1,095.78 32 Drywall-Labor 71,765.40 71,765.40 71,765.40 100% 3,588.27 33 Drywall-Materials 30,756.60 30,756.60 30,756.60 100% 1,537.83 34 Lath/Plaster-Labor 81,447.60 81,447.60 81,447.60 100% 4,072.38 35 Lath/Plaster-Materials 43,856.40 43,856.40 43,856.40 100% 2,192.82 36 SUBTOTALS PAGE 2 1,212,790.00 1,212,790.00 1,212,790.00 100% 60,639.50 CONTINUATION SHEET Pages
ATTACHMENT TO PAY APPLICATION APPLICATION NUMBER:
APPLICATION DATE:
PERIOD TO:
ARCHITECT'S PROJECT NO:
G
Work Completed
April 14, 2026 Regular Meeting of the Exeter City Council
11 PROJECT: 03/03/26
Exeter Police Department Remodel Project 30-Nov-25
100 North C Street 249070
Exeter, CA 93221
A B C D E F H I
Item Description of Work Scheduled Materials Total % Balance Retainage No. Value From Previous This Period Presently Completed (G/C) To Finish Application Stored And Stored (C - G)
(D + E) (Not In To Date
D or E) (D + E + F)
37 63,412.83 63,412.83 63,412.83 100% 3,170.64
38 12,988.17 12,988.17 12,988.17 100% 649.41
39 3,549.44 3,549.44 3,549.44 100% 177.47
40 7,542.56 7,542.56 7,542.56 100% 377.13
41 5,124.75 5,124.75 5,124.75 100% 256.24
42 15,374.25 15,374.25 15,374.25 100% 768.71
43 9,583.33 9,583.33 9,583.33 100% 479.17
44 12,965.68 12,965.68 12,965.68 100% 648.28
45 3,591.42 3,591.42 3,591.42 100% 179.57
46 13,510.58 13,510.58 13,510.58 100% 675.53
47 40,048.80 40,048.80 40,048.80 100% 2,002.44
48 26,699.20 26,699.20 26,699.20 100% 1,334.96
49 26,841.60 26,841.60 26,841.60 100% 1,342.08
50 6,710.40 6,710.40 6,710.40 100% 335.52
51 9,267.00 9,267.00 9,267.00 100% 463.35
52 53
54 20,993.43 20,993.43 20,993.43 100% 1,049.67
55 3,379.17 3,379.17 3,379.17 100% 168.96
56 9,982.37 9,982.37 9,982.37 100% 499.12
57 6,078.38 6,078.38 6,078.38 100% 303.92
58 1,528.74 1,528.74 1,528.74 100% 76.44
59 7,985.68 7,985.68 7,985.68 100% 399.28
60 31,543.43 31,543.43 31,543.43 100% 1,577.17
61 33,015.35 33,015.35 33,015.35 100% 1,650.77
62 20,730.07 20,730.07 20,730.07 100% 1,036.50
63 13,809.76 13,809.76 13,809.76 100% 690.49
64 10,151.47 10,151.47 10,151.47 100% 507.57
65 1,416.54 1,416.54 1,416.54 100% 70.83
66 9,263.28 9,263.28 9,263.28 100% 463.16
67 10,618.42 10,618.42 10,618.42 100% 530.92
68 10,279.83 10,279.83 10,279.83 100% 513.99
69 19,876.88 19,876.88 19,876.88 100% 993.84
70 1,113.08 1,113.08 1,113.08 100% 55.65
71 11,466.22 11,466.22 11,466.22 100% 573.31
72 Painting - Labor
Painting - Materials
Flooring-Labor
Flooring-Materials
Acoustic Ceilings/FRP-Labor
Acoustic Ceilings/FRP-Materials
Ceramic Tile-Labor
Ceramic Tile-Materials
Restroom Partitions&Acces-Labor
Restroom Partitions&Acces-Materials
Gutters - Labor
Gutters - Material
Handrails & Columns - Labor
Handrails & Columns - Materials
Signs
CO2-It 1. Blk Wall, Trash Encl,lkbl gate
CO2-It 2. Furniture Moving
CO2-It 3. Blk Wall SW, Lockable Gate
CO2-It 4. Carpet Dispatch RM-Carp Tiles
CO2-It 5. Demo Cabinets/Counters
CO2-It 6. Remv Wall Panel/dyrwall/ paint
CO2-It7 Demo patch/blk strap shear walls
CO2-It 8. Metal Roof/flashing
CO3-It 1.-New Beam Men's Restroom
CO3-It 2.-Demo & Remove Existing HVAC
CO3-It 3.-Additional Roof Drain
CO3-It 4.-Provide & Install Sink
CO4-It 1.- Grinding & Floor Prep
CO4-It 2.-Floor Plywood Underlayment
CO5-It 1.-Modify Exit Ramp
CO5-It 2.-T&M Drywall Work
CO5-It 3.-Battery Kits Flush Valves
CO5-It 4.-Repair T-Bar Ceilings
CO5-It 5.-Reroute Exterior Conduits 8,487.68 8,487.68 8,487.68 100% 424.38 SUBTOTALS PAGE 3 1,701,719.79 1,641,229.10 60,490.69 1,701,719.79 100% 85,085.99 CONTINUATION SHEET Pages
ATTACHMENT TO PAY APPLICATION APPLICATION NUMBER:
APPLICATION DATE:
PERIOD TO:
ARCHITECT'S PROJECT NO:
G
Work Completed
April 14, 2026 Regular Meeting of the Exeter City Council
11 PROJECT: 03/03/26
Exeter Police Department Remodel Project 30-Nov-25
100 North C Street 249070
Exeter, CA 93221
A B C D E F H I
Item Description of Work Scheduled Materials Total % Balance Retainage No. Value From Previous This Period Presently Completed (G/C) To Finish Application Stored And Stored (C - G)
(D + E) (Not In To Date
D or E) (D + E + F)
73 CO5-It 6.-Circuits for HVAC Units 14,571.60 14,571.60 14,571.60 100% 728.58 74 SUBTOTALS PAGE 4 1,716,291.39 1,641,229.10 75,062.29 1,716,291.39 100% 85,814.57 Pages
ATTACHMENT TO PAY APPLICATION APPLICATION NUMBER:
APPLICATION DATE:
PERIOD TO:
ARCHITECT'S PROJECT NO:
G
Work Completed
April 14, 2026 Regular Meeting of the Exeter City Council
(“President of,” “Manager of,” “A partner of,” “Owner of,” etc.)
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
Name
Street
Address
City &
State
SPACE ABOVE THIS LINE FOR RECORDER’S USE ONLY
NOTICE OF COMPLETION
Notice is hereby given that:
1. The undersigned is owner or corporate officer of the owner of the interest or estate stated below in the property hereinafter described:
2. The full name of the owner is
3. The full address of the owner is
4. The nature of the interest or estate of the owner is in fee. (If other than fee, strike “in Fee” and insert, for example, “purchaser under contract of purchase,” or “lessee”)
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are:
NAMES ADDRESSES
6. A work of improvement on the property hereinafter described was completed on . The work done was:
7. The name of the contractor, if any, for such work of improvement was (If no contractor for work of improvement as a whole, insert “none”) (Date of Contract)
8. The property on which said work of improvement was completed is in the city of , County of , State of California, and is described as follows:
9. The street address of said property is
(If no street address has been officially assigned, insert “none”) Dated:
Signature of owner of corporate officer of owner
named in paragraph 2 or his agent
VERIFICATION
I, the undersigned, say: I am the the declarant of the foregoing notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on , 20 , at , California.
(Date of signature) (City where signed)
(Personal signature of the individual who is swearing that the contents of the notice of completion are true)
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Confirmation of Employment Agreement with Janie Rodriguez for the Position of Finance Director and Authorize the City Administrator to Execute the Agreement.
Submitting Department:
Administration
Contact Name:
Francesca Quintana, City Clerk/Human Resources Manager
Jason Ridenour, City Administrator
Staff recommends that the City Council confirm the Employment Agreement with Janie Rodriguez for the position of Finance Director and authorize the City Administrator to execute all necessary documents.
The City of Exeter experienced a vacancy in the Finance Director position following the resignation of the former Finance Director, effective March 16, 2026. In response, the City initiated a comprehensive recruitment process to identify a highly qualified candidate to oversee the City’s financial operations.
Pursuant to Exeter Municipal Code Section 2.08.060, Department Heads are appointed by the City Administrator, subject to the consent/confirmation of the City Council. Accordingly, the City Administrator has selected Janie Rodriguez as the preferred candidate for the position of Finance Director, and this item is being brought forward for City Council confirmation of that appointment, along with approval of the Employment Agreement.
The recruitment process included multiple phases designed to ensure a thorough and objective evaluation of candidates. A technical interview panel was convened who evaluated candidates based on technical expertise, leadership ability, and municipal finance experience.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R___
Agenda Item Number: I.9.
Department Recommendation:
Background & Summary:
April 14, 2026 Regular Meeting of the Exeter City Council
Following the technical interviews, top candidates advanced to a final interview conducted on April 6, 2026, with the City Administrator, with Human Resources present. Based on the results of both the technical panel and final interview process, both the panel and City Administrator concluded that Janie Rodriguez is the top candidate and best suited for the role.
Ms. Rodriguez brings over 20 years of progressively responsible municipal finance experience, including current service as a Finance Director overseeing a 22-person department and managing comprehensive citywide financial operations. Her experience includes management of a $35.5 million annual budget, oversight of a $130 million investment portfolio, preparation of Annual Comprehensive Financial Reports (ACFR), coordination of audits, and implementation of internal controls to strengthen financial accountability and efficiency.
Additionally, Ms. Rodriguez has demonstrated strong leadership in presenting complex financial information to executive leadership and City Councils, implementing system improvements, and addressing long-term financial challenges. Her background aligns well with the City of Exeter’s operational needs and strategic financial goals.
To formalize the employment relationship, an Employment Agreement has been prepared outlining compensation, benefits, and terms of employment. Key provisions of the agreement include:
• At-will appointment consistent with Exeter Municipal Code Section 2.08.060 • Term through June 30, 2027
• Monthly salary of $11,001 (Step E) plus applicable stipends • Standard management benefits in accordance with the City’s Rules & Regulations • Three (3) months severance if terminated without cause • Automobile allowance and other standard executive provisions The agreement establishes clear expectations and provides continuity in financial leadership for the City. The agreement is contingent upon the candidate successfully completing all preemployment requirements.
Sufficient funds are included in the adopted Fiscal Year 2025-2026 budget for the Finance Director position. Compensation is consistent with the approved salary schedule and budget appropriations.
None associated with this action.
• DRAFT Employment Agreement
Fiscal Impact:
Prior City Council Actions:
Attachments:
April 14, 2026 Regular Meeting of the Exeter City Council
I move to confirm the Employment Agreement between the City of Exeter and Janie Rodriguez and her appointment to the position of Finance Director and authorize the City Administrator to execute all necessary documents.
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
EMPLOYMENT AGREEMENT BETWEEN
THE CITY OF EXETER AND JANIE RODRIGUEZ
This Agreement is entered into this day of , 2026 by and between the City of Exeter ("City") and Janie Rodriguez("Rodriguez"), pursuant to the terms and conditions described herein, with the understanding that employment is contingent upon Rodriguez successfully passing all pre-employment requirements.
The City wishesto employ the services of Rodriguez, in the capacity of Finance Director, a full time position. Further, the City and Rodriguez noted desire to provide for certain procedures, benefits and requirements regarding the employment. Rodriguez is willing to work in the stated capacity under the terms and conditions recited herein.
Rodriguez shall represent and support the policies and procedures established by the City Council and City Administrator.
Employee Rights and the City of Exeter Employee Rules & Regulations As a City Department Head, Rodriguez is an at-will employee of the City pursuant to the City Code of Ordinances Section 2.08.060, employed at the discretion of the City Administrator with the consent of the City Council. Rodriguez shall enjoy all applicable employment rights provided by State and Federal law. Further, the City shall have as a primary goal the protection and furtherance of these rights. As an at-will employee, Rodriguez is subject to the compensation, benefits, and conditions as specified in this Agreement through the stated term.
Where this Agreement contains an article pertaining to a specific topic also contained in the City of Exeter Employee Rules & Regulations, the provisions in this document shall apply and shall in effect replace the section of the Rules & Regulations.
Where provisions of this Agreement conflict or contradict provisions in the City of Exeter Employee Rules & Regulations, this document shall have precedent over the Rules & Regulations. Where this Agreement issilent asto matters already addressed in the City of Exeter Employee Rules & Regulations, that document shall be the guiding source and authority, if applicable by its own terms.
Term of Agreement
This agreement shall commence at the time that Rodriguez is physically present and begins working onsite with the City and be effective until June 30, 2027.
Compensation
Compensation shall commence at the time that Rodriguez is physically present and begins April 14, 2026 Regular Meeting of the Exeter City Council
working onsite with the City.
The salary shall be at Step E of the established five-step salary range for the position of Finance Director, currently at an annual rate of $132,012 annually ($11,001 per month), as reflected in the adopted budget. Step increases shall be granted pursuant to the City of Exeter Employee Rules and Regulations. Compensation shall be provided in equal payments consistent with the employee payroll periods of the City.
Rodriguez shall receive the established treasurer stipend of $300 per month.
Rodriguez isresponsible for payment of 3.0% of the employer contribution to CalPERS, consistent with the other City Department Heads.
Benefits
Benefits will be made available to Rodriguez as outlined in the City of Exeter Employee Rules & Regulations as pertains to Management Employees, including any future amendment of said rules and regulations that may occur during the term of this Agreement. Specific and/or unique benefit provisions are described herein.
Provision of Automobile/Automobile Allowance/Mileage Reimbursement Ther City shall provide a monthly auto allowance of $300. Rodriguez shall be responsible for providing liability, property damage, and comprehensive insurance.
Retirement Benefit
The City of Exeter participates in the CalPERS retirement program. Rodriguez shall participate in the CalPERS local government employee “3% at Age 60” plan. The City shall follow the provisions of PEPRA based on Rodriguez 's eligibility as a "classic" or "new" member.
Rodriguez shall pay the full employee contribution to PERS plus 3% of the City's contribution Employees contemplating retirement are strongly urged to contact CalPERS directly to estimate retirement benefits and plan accordingly.
Health Benefits
Rodriguez shall enjoy the same medical, dental, and vision benefits afforded to the employees within her department – with comparable benefit levels and employee/employer contributions. Rodriguez may choose to participate in the City's "Opt-Out" Plan, but otherwise will contribute a portion of her base salary towards her medical coverage consistent with the applicable City policiesin effect.
Any subsequent changes made to the applicable plans that are applicable to the Department April 14, 2026 Regular Meeting of the Exeter City Council
employees shall apply to Rodriguez.
Vacation, Sick Leave/Personal Leave, Executive Leave, and Holidays Rodriguez shall be afforded vacation leave, sick leave/personal leave, executive leave, and holidays as follows:
• She shall receive Vacation Leave equivalent to 16 working days per year, subject to the accumulation and accrual provisions set forth for Department Heads in the Employee Rules and Regulations.
• She shall receive 96 hours of Executive Leave per fiscal year at the beginning of the fiscal year.
• She shall receive Sick Leave equivalent to 12 working days per year, and subject to the applicable sections of the Employee Rules and Regulations. o Additionally, she shall be entitled to carry forward and receive credit for her sick leave accrued at her prior city employer.
Upon retirement, Rodriguez may request to cash out sick leave balance pursuant to the City of Exeter Employee Rules & Regulations.
Vacation Redemption: Rodriguez may elect to receive cash in lieu of up to eighty (80) hours of vacation leave accrual each calendar year, subject to the terms and conditions.
To receive cash in lieu of vacation leave accrual, Rodriguez must submit an irrevocable written election form no later than December 31st of the calendar year prior to the calendar year in which she wishes to receive cash in lieu of leave. To be eligible, she must, as of the December 31 deadline, have at least one-hundred sixty (160) hours of vacation leave accrued and must have taken at least forty (40) hours of vacation leave during the previous year. The cash in lieu will be payable in the last pay period of November the following calendar year. Only leave hours already accrued in the calendar year for which an election is made may be cashed out.
Cashouts for leave hours accrued in a prior calendar year are not allowed. If for any reason she would not have accrued the full amount elected for cash-out during the current year, the cashout amount will be reduced accordingly.
Provision of Technology/Stipends
Rodriguez shall receive a $20.77 bi-weekly stipend to be used towards the payment of her personal cellular telephone account if she agrees to allow the City to use her personal cellular telephone number to contact her regarding work related issues. Rodriguez may also elect to decline the stipend and instead be provided with a City issued cell phone.
Bi-Lingual Pay
If qualified and designated, Rodriguez shall be granted $23.08 bi-weekly in compensation for satisfactorily passing the City’s designated bilingual testing/exam process.
April 14, 2026 Regular Meeting of the Exeter City Council
Retention Pay
Retention Pay shall be available to Rodriguez. Rodriguez shall receive retention pay based on complete years of City of Exeter full-time employment/service as a percentage of base wages as follows: 2.5% at each 6,10, and 15 years (up to a maximum of 7.5%).
Educational Reimbursement
Educational reimbursement will be available up to a maximum of $750.00 per fiscal/school year, for education that improves their ability to accomplish their City jobs, as approved by the City Administrator, consistent with City-adopted policies. Employees wishing to pursue such reimbursement may request City funds when registering for the course(s) or after completion of the course(s). If the employee requests funds at the time of registration, they must submit documentation of the name, location, and cost of the course(s). The employee must also submit proof of successful completion of the course with a passing grade upon completion. If the employee fails to complete the course(s) or does not complete the course(s) with a passing grade, the employee must return the funds to the City of Exeter. The City reserves the right to deduct any such amount due the City from the employee's payroll or next special check.
If the employee requests reimbursement for a course(s) after completion, they must submit documentation of the name, location, and cost along with evidence of successful completion of the course(s) with a passing grade.
If an employee covered by this Agreement completes an accelerated degree program, successfully receiving a bachelor's degree or master's degree as a result of such a program, reimbursement for allowable educational expenses (tuition, books, etc. directly paid to the program) may be extended to the single calendar year beyond completion of the program (at the reimbursement rate of $750.00 per fiscal year.)
Termination and Severance
Rodriguez is subject to termination from employment at any time, but in accordance with City Code of Ordinances section 2.08.060. If Rodriguez is terminated from employment of the City during the term of this agreement for any reason except as expressly provided herein, she shall be entitled to severance pay as follows:
The employee shall be compensated equal to three (3) months’ salary.
No compensation or benefits beyond those specifically described herein shall be provided to Rodriguez, excepting compensation for accrued leave balances as provided forin the City of Exeter Employee Rules & Regulations.
Rodriguezshall not be entitled to severance pay orthe other benefits noted in thissection in the event that she voluntarily resigns; isterminated by the City asthe result of conviction of a felony orfor a crime involving moral turpitude; or is terminated for a violation of the public April 14, 2026 Regular Meeting of the Exeter City Council
trust, violation of an official fiduciary responsibility, or dereliction of duty or failure to adequately perform the prescribed job duties and responsibilities. Any cash settlement provided by the City related to termination of Rodriguez shall be fully reimbursed to the City if Rodriguez is convicted of a crime involving an abuse of her office or position, as defined by AB 1344 (California Government Code 53243, et seq.). To the extent this Agreement allowsfor paid leave salary pending any investigation, and/or the payment of a legal criminal defense of Rodriguez, any funds expended by the city forthese purposesshall be fully reimbursed to the City if Rodriguez is convicted of a crime involving an abuse of her office or position. Said reimbursements are required if such payments are made, even if the payments were made by the City in the absence of any contractual requirement to do so.
A 90 day ‘cooling off’ period shall exist immediately succeeding any general municipal election held in the city at which election a member of the city council is elected. During this period, Rodriguez may not be terminated without cause.
Notwithstanding any provision in this Agreement to the contrary, Rodriguez expressly acknowledges and agreesthat she servesthe City of Exeterin an “at will” position, and that the Exeter City Council may exercise its uncontrolled discretion in terminating the employment of any Department Head.
Executed this th day of , 2026.
CITY OF EXETER EMPLOYEE
Jason Ridenour, City Administrator Janie Rodriguez
Council Consent on April 14, 2026:
Jacob Johnson, Mayor
Approved as to Form:
Julia Lew, City Attorney
April 14, 2026 Regular Meeting of the Exeter City Council
ATTEST
Francesca Quintana, City Clerk
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Approval of a Street Closure for a City-Sponsored Independence Day 5K Run and Community Pancake Breakfast.
Submitting Department:
Public Works
Contact Name:
Marie Arroyo, Senior Administrative Assistant
Staff recommends that the City Council approve the street closure for a City-sponsored Independence Day 5K run and community pancake breakfast between the hours of 4:00 a.m. and 10:00 a.m. on July 4, 2026.
The City of Exeter is planning to host a community 5K run and pancake breakfast on July 4, 2026. The event will begin at Exeter City Park and is intended to provide a family-friendly recreational opportunity for residents and visitors.
The 5K run will be organized by the City of Exeter Recreation Department, and the pancake breakfast will be provided by the Exeter Kiwanis Club.
To safely accommodate these activities, the following street closures are requested:
• Closure of D Street between Cedar Street and Chestnut Street • Westbound lane closure on Cedar Street between D Street and E Street A street closure application and route map have been submitted and are included with this item. Additionally, an amplified sound permit has been reviewed and approved in accordance with City requirements.
For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
_J.R.__
Agenda Item Number: I.10.
Department Recommendation:
Background & Summary:
April 14, 2026 Regular Meeting of the Exeter City Council
This event is being coordinated by City staff in partnership with local community organizations and is consistent with the City’s efforts to provide recreational and community engagement opportunities.
Conditions of Approval:
Approval of the event is subject to the following conditions:
• Insurance: The City of Exeter will provide adequate liability insurance as required by the Risk Management Authority (RMA).
• Notifications: Public Works will post street closure notices at least 72 hours in advance. • Amplified Sound: Permitted between the hours of 6:00 a.m. and 10:00 a.m., in accordance with the approved permit.
• Alcohol: This is an alcohol-free event.
Fees: Race participants will pay a registration fee in accordance with the adopted fee schedule; the pancake breakfast will be free to the public.
Trash: Additional trash receptacles will be provided to accommodate event needs.
Participant registration is intended to recover the costs associated with the event. Minimal impact associated with staff time and event coordination is expected, costs not recovered by registration revenue will be covered with departmental budget.
The City previously hosted a similar 5K run event prior to 2020. • Street Closure Application
• 5K Race Route Map
• Approved Amplified Sound Permit
I move to approve the City-sponsored 5K run and community pancake breakfast, including street closures and traffic control measures, subject to the stated terms and conditions.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
City of Exeter
Legend
Run Route
April 14, 2026 Regular Meeting of the Exeter City Council
Cityof~ter
100 !Nortfi C Street
f£.x!ter, CJI 93221
<Pli. #559-592-3103 <Fil:(# 559-592-3346
Title 5, Chapter 5.48 -
Sound-Amplifying Systems, Meetings, Assemblies, Parades & Processions Application for assemblies and parades on public streets, sidewalks and parks, also the use of sound amplifying equipment, within the City of Exeter. This application must be filed within ten (IO) days nor more than sixty (60) days prior to the date of the assembly, parade or meeting.
A copy of this permit must be at the operating premises of the amplifying equipment for which this permit is issued.
Name of Applicant _,.,.._t:_l_; __ &_°'_1_1r_t....c..r ___ _ Phone No. _____ _ Address _____________________________ _
Name of Organization C ~ + S., o.C- £ 'i e.1- er
Address \) 7 Al .. r + '-. 1=' ~..- U.-t ~ 2 ,r
Phone No. \ 6 7 - 61 o'
Type of Event _;_f:::._fl_v_" _____ _ Location of Event ( ~ .L,. ½ P "r It.
Date of Event 7 / 1. / l.. f. Sta1t Time b : Do Pr t).
End Time I • 0 o AType of equipment to be used __ ~_P,_~--'tt_k_...::,._e_l" _______________ _ Additional Information __ ,..:.._+ __ -+-..:;__l..,_Q=--___.:h::......J,,~ .... 1L.,;'!...!"..!.,;"':...!...,;,_; -"'-.:i9L--___;_'...:..'l..__l_'7.,__ _____ _ I, E \: C, rvv er 'HEREBY AGREE TO ABIDE BY ALL PROVISIONS SET FORTH IN CITY ORDINANCE 5.48 AND ALL OTHER APPLICABLE ORDINANCES OF THE CITY OF EXETER.
Applicant Signature
c-,eF~~~ ~
Chief of Police
Date
[ ] Permit Denied
[ ] Permit Approved
( THIS OUTSIDE AMPUFIER PERMIT HAS BEEN APPROVED,
HOWEVER, We URGE YOU TO REMAIN CONSIDERATE OF THE
GENERAL PEACE AND ORDER OF THE NEIGHBORS IN THE
AREA. FAILURE TO ABIDE BY THESE REGULATIONS CAN
RESULT IN REVOCATION OF THE PERMIT.)
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Conduct Second Reading and Adopt Ordinance No. 719, an
Ordinance of the City Council of the City of Exeter Adding Chapter 15.56 to Title 15 of the Exeter Municipal Code to Establish an Expedited Permitting Process for Electric Vehicle Charging Stations Consistent with California Government Code Section 65850.7.
Submitting Department:
City Attorney
Contact Name:
Julia Lew, City Attorney
Staff recommends that the City Council:
• Conduct second reading of Ordinance No. 719; and
• Adopt Ordinance No. 719 establishing an expedited permitting process for Electric Vehicle Charging Stations (EVCS) consistent with California Government Code §65850.7.
At its prior meeting on March 24, 2026, the City Council conducted a public hearing and introduced Ordinance No. 719 for first reading by title only. The ordinance establishes an expedited permitting process for Electric Vehicle Charging Stations (EVCS) in compliance with California Government Code Section 65850.7.
The proposed ordinance adds Chapter 15.56 to Title 15 of the Exeter Municipal Code and aligns the City’s permitting process with state law requirements intended to streamline EVCS installation and reduce permitting barriers.
For action by:
☒City Council
Regular Session:
☐Consent Calendar
☐Regular Item
☒Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: J.1.
Department Recommendation:
Background & Summary:
April 14, 2026 Regular Meeting of the Exeter City Council
As previously discussed, the City of Exeter contracts with Tulare County for building and permitting services, including plan review and inspections. Accordingly, EVCS permit applications will continue to be reviewed and processed through Tulare County under the City’s existing agreement. The ordinance formally codifies this process and ensures consistency between the City’s Municipal Code and the procedures utilized by the County.
No changes have been made to the ordinance since its introduction at first reading.
There is no direct fiscal impact associated with adoption of this ordinance. Permit review and inspection services will continue to be provided through the City’s existing contract with Tulare County for building services.
March 24, 2026 – Conducted public hearing and introduced Ordinance No. 719 for first reading by title only.
• Agreement with Tulare County
• County EVCS Checklist
• DRAFT Ordinance No. 719
I move to conduct second reading and adopt Ordinance No. 719, an ordinance of the City Council of the City of Exeter adding Chapter 15.56 to Title 15 of the Exeter Municipal Code establishing an expedited permitting process for electric vehicle charging stations consistent with California Government Code Section 65850.7 and waive further reading.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
Submittal Requirements for EV Charging Station Applications Updated October 2022
Resource Management Agency
Economic Development & Planning
Building Department
5961 South Mooney Boulevard
Visalia, CA 93277
Submittal Requirements for Electric Vehicle Charging Station Applications Required Please use this as a checklist to assemble the materials required for your development application when submitting the application in TCPermits. The following items must be submitted in order to process your application. If the plans are not legible, or do not contain the information listed below, your application will be deemed incomplete and rejected.
Prior to submitting, check if you qualify for the Electric Vehicle Charging Stations Streamlined Planning Process. If so, you do not need to submit the information below. If you do not qualify, provide the information below.
☐ Instructions:
1. All plans and documents must be uploaded in PDF format.
2. A separate PDF document is required for each plan type (i.e. separate PDF required for site plans, separate PDF for landscape plans, etc.).
3. Each plan type should only have one PDF uploaded (i.e. if there is more than one site plan exhibit, upload a multi-page PDF).
4. If TCPermits Self-Service portal requires a document type not included on this checklist, upload blank PDF document called “Dummy Document”. Make sure you select the required document “Type” from the dropdown list.
5. Please review the EV Charging Stations Handout for examples of information required on the site plan and fees. Once you obtain approval from the Current Planning Division and comply with the conditions, submit plans to the Building Division for building permits. ☐ Complete Application in TCPERMITS (https://TCPermits.com) A Major Revised Exhibit – Development Permit is required. ☐ All Required Fees Paid
Fees will be invoiced after application is submitted. All fees must be paid before application is deemed complete. Fees must be paid within three days of fees being invoiced (e-mail will be sent). ☐ Deed Documents (Electronic) (for verification of owner authorization) ☐ Letter of Owner Authorization (If Owner is not the Applicant) (Electronic) ☐ Operational Statement: ☐ Project address & APN ☐ Project description (scope of work) ☐ Number of parking spaces proposed to be removed (if any) ☐ Landscaping/Trees proposed to be removed
April 14, 2026 Regular Meeting of the Exeter City Council
Submittal Requirements for EV Charging Station Applications Updated October 2022
Resource Management Agency
Economic Development & Planning
Building Department
5961 South Mooney Boulevard
Visalia, CA 93277
☐ Overall Site Plan (Electronic, uploaded into the system – does not need to be to scale but shall be legible)
☐ Outline the entire parcel with an area indicating the scope of work ☐ Property line dimensions & easements
☐ Vicinity map with north arrow ☐ Project address & APN ☐ Detailed Site Plan (Electronic, uploaded into the system) Plans shall include (at a minimum) items below.
☐ 1’’= 30’ scale ☐ North Arrow correctly
shown
☐ Easements, both existing and
proposed
☐ Fully dimensioned parking stalls that
depict the equipment is not in the 9 ft. x 18
ft. stall
☐ Provide the aisle width behind the stall
and the opposite stall size if there is
parking behind the proposed EV stall.
☐ Add this note: Any survey monuments
within the area of construction shall be
preserved or reset by a person licensed to
practice land surveying in the state of
California.
☐ Add this note: Repair all damaged
and/or off-grade concrete street
improvements as determined by the
construction management engineer prior
to occupancy.
☐ Add this note: Two working days
before commencing excavation
operations within the street right-of-way
and/or utility easements, all existing
underground facilities shall have been
located by Underground Services Alert
(USA). Call 1-800-642-2444
☐ Accessible EV charging stalls shall
comply with Sections 11B-228.3 and 11B812 of the California Building Code ☐ Property lines and dimensions of
property lines
☐ Overall and Detailed Site Plan (hard copies) Two full size copies of all site plan exhibits (individually folded to 8-1/2”x11” page size). Drop these off at the Permit Center Counter, Room 3043 (Government Plaza). Please put a cover sheet on these plans with the application number (OPA-XXXXX). These must be received within two business days of submitting the application in the TCPermits system.
☐ Elevations (Electronic, uploaded into TCpermits): Include the height of all stations, transformers, etc.
The application completeness review process is no more than 30 days. The application will only be deemed complete and accepted for processing if all of the required checklist items have been submitted and verified by the assigned Planner. Within five days of acceptance, the applicant will be sent an Introduction Letter (via e-mail) discussing the process and the target completion date.
April 14, 2026 Regular Meeting of the Exeter City Council
ORDINANCE NO. 719
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF EXETER ADDING CHAPTER
15.56 TO THE EXETER MUNICIPAL CODE TO ESTABLISH AN EXPEDITED
PERMITTING PROCESS FOR ELECTRIC VEHICLE CHARGING STATIONS CONSISTENT WITH CALIFORNIA GOVERNMENT CODE SECTION 65850.7
THE CITY COUNCIL OF THE CITY OF EXETER DOES ORDAIN AS FOLLOWS:
SECTION 1. Findings and Purpose
The City Council finds and declares as follows:
A. The State of California has adopted Government Code Section 65850.7 requiring cities and counties to create an expedited, streamlined permitting process for the installation of electric vehicle charging stations (EVCS).
B. The purpose of Government Code Section 65850.7 is to promote the installation and use of electric vehicle charging infrastructure by reducing permitting barriers and creating a uniform statewide permitting process.
C. The City of Exeter contracts with Tulare County for building and permitting services, including plan review, permit issuance, and inspections.
D. Tulare County has adopted regulations and administrative procedures establishing an expedited permitting process for EVCS installations and has developed a submittal checklist identifying the requirements necessary for permit approval.
E. The City Council finds that referencing and utilizing the Tulare County EVCS permitting regulations, procedures and checklist will ensure compliance with Government Code Section 65850.7 while maintaining an efficient and consistent permitting process.
SECTION 2. Addition of Chapter 15.05, Sections 15.05.010 through 15.05.060 to Title 15 of the Exeter Code of Ordinances.
Chapter 15.05 is hereby added to Title 15 of the Exeter Code of Ordinances, as follows:
TITLE 15
CHAPTER 15.05 ELECTRIC VEHICLE CHARGING STATIONS REVIEW PROCESS
15.56.010 Applicability
15.56.020 Definitions
15.56.030 Existing Electric Vehicle Charging Stations
April 14, 2026 Regular Meeting of the Exeter City Council
15.56.040 Requirements
15.56.050 Applications
15.56.060 Review
Section 15.56.010 Applicability.
Section 65850.7 of the California Government Code provides that every city or county shall adopt an ordinance that creates an expedited, streamlined permitting process for Electric Vehicle Charging Stations. Electric vehicle charging stations are allowed to be permitted in any zoning district within the City, and this Chapter applies to the permitting of all electric vehicle charging stations within the jurisdictional limits of the City of Exeter.
Section 15.56.020 Definitions.
The following words and phrases as used in this section are defined as follows:
(a) "Electronic submittal" means the utilization of the City’s designated online portal or the Internet for submission of building related permits (designated at the time of the adoption of this ordinance as the County portal).
(b) "Electric vehicle charging station" or "charging station" means any level of electric vehicle supply equipment station that is designed and built in compliance with Article 625 of the California Electrical Code, as it reads on January 1, 2016, and delivers electricity from a source outside an electric vehicle into a plug-in electric vehicle. (c) "Specific, adverse impact" means a significant, quantifiable, direct, or unavoidable impact, based on objective, identified, and written public health or safety standards, policies, or conditions as they existed on the date the application was deemed complete.
Section 15.56.030 Existing Vehicle Charging Stations.
All electric vehicle charging stations legally established or permitted prior to the effective date of the ordinance codified in this chapter shall not require a permit issued under this section unless physical modifications or alterations are undertaken that materially change the size, type, or components of an electric vehicle charging station. Routine operations and maintenance or like-kind replacements of the components of an electric vehicle charging state shall not be considered a material change.
Section 15.56.040 Requirements.
(a) All electric vehicle charging stations shall meet all applicable health and safety standards and requirements, including but not limited to any requirements imposed by the state, City and April 14, 2026 Regular Meeting of the Exeter City Council
the County (when applicable and currently designated at the time of adoption), local fire department and utility director, the California Building Code, Exeter Code of Ordinances, Tulare County Code, and Federal laws including the Americans with Disabilities Act. (b) Electric vehicle charging stations shall meet all applicable safety and performance standards established by the California Electrical Code, the Society of Automotive Engineers, the National Electrical Manufacturers Association, and the accredited testing laboratories such as Underwriters Laboratories and, where applicable, rules of the Public Utilities Commission regarding safety and reliability.
Section 15.56.050 Applications.
(a) All documents required for submission of an electric vehicle charging station application shall be made available on the County of Tulare’s website, or other website when duly designated by the City.
(b) An applicant’s electronic signature shall be accepted on all forms, applications, and other documents in lieu of a wet signature.
(c) The City shall adopt and maintain a checklist of all requirements with which electric vehicle charging stations shall comply to be eligible for expedited review, and adopts by reference the checklist adopted by the County of Tulare.
(d) The City and/or County Building and Housing Department may refer to the recommendations contained in the most current version of the Plug-In Electric Vehicle Infrastructure Permitting Checklist of the Zero-Emission Vehicles in California: Community Readiness Guidebook published by the Governor’s Office of Planning and Research, when adopting the electric vehicle charging station permit process and checklist. The checklist will be made available on the City’s and/or County of Tulare Resource Management Agency’s Forms website.
Section 15.56.060 Review.
(a) The Building Official shall implement an administrative review process to expedite approval of electric vehicle charging stations. Review of a complete permit application shall be limited to the Building Official’s review of whether it meets all health and safety requirements of local, state, and federal law. Local law requirements shall be limited to those standards and regulations necessary to ensure there is no specific, adverse impact on public health or safety by the proposed installation. For direct current fast chargers (DCFC), the review of a complete permit application will be a fifteen-business-day timeline. (b) A permit application that satisfies the information requirements in the checklist, as adopted by the County and City, shall be deemed complete.
April 14, 2026 Regular Meeting of the Exeter City Council
(c) A complete permit application and proposed installation that meets the required standards and approved checklist that does not have a specific, adverse impact on public health or safety shall not be denied.
(d) An applicant that provides an incomplete permit application shall be provided with a written correction notice detailing all deficiencies in the application and any information required to be eligible for expedited permit issuance.
(e) The Building or other designated Official may require an applicant to apply for an administrative special use permit (AA PSP) if the official makes a written finding, based on substantial evidence, that the proposed electric vehicle charging station could have a specific, adverse impact upon the public health or safety and conditions are necessary. The decision of the Building Official may be appealed to the Hearing Officer in accordance with the procedures of Tulare County Ordinance No. 3606, or to the City Administrator or their designee as the Hearing Officer if duly designated by the City.
(f) The Hearing Officer may not deny an application for an administrative special use permit, unless it makes written findings based upon substantial evidence in the record that the proposed installation would have a specific, adverse impact upon the public health or safety, and there is no feasible method to satisfactorily mitigate or avoid the specific, adverse impact.
The Officer’s written findings shall include the basis for the rejection of potential feasible alternatives or conditions for preventing the adverse impact. The decision of the Hearing Officer may be appealed to the Local Appeals Board as provided in section 7-15-1050 of the County Code of Ordinances, or to the City Council.
(g) Any conditions imposed on an application shall be designed to mitigate the specific, adverse impact upon the public health or safety at the lowest cost possible. Government Code Section 65850.7 requires that the Building Official shall not condition the approval for any conditional use permit on the approval of such a system by an association, as that term is defined by Civil Code 4080.
(h) A feasible method to satisfactorily mitigate or avoid the specific, adverse impact includes, but is not limited to, any cost-effective method, condition, or mitigation imposed by the City or County on another similarly situated application in a prior successful application for a permit.
SECTION 3. Severability
If any section, subsection, sentence, clause, or phrase of this ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the remaining portions of this ordinance.
SECTION 4. Environmental Review
The City Council finds that adoption of this ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15268 and Public Resources Code 21080(b)(1), as Government Code 65850.7 mandates the adoption of an April 14, 2026 Regular Meeting of the Exeter City Council
administrative, non-discretionary regulatory process for the permitting of EV chargers to formalize this ministerial duty, and pursuant to Section 15061(b)(3), as it can be seen with certainty that adoption of this permit streamlining ordinance will not result in a direct or reasonably foreseeable indirect physical change in the environment.
SECTION 5. Effective Date
This ordinance shall take effect thirty (30) days after its adoption.
SECTION 6. Publication
The City Clerk shall certify to the adoption of this ordinance and shall cause it to be published as required by law.
The foregoing ordinance was passed and adopted by the City Council of the City of Exeter on a motion of Council Member __________ and seconded by Council Member ________ at a regular meeting held on ___________, 2026 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_________________________________________
Jacob Johnson, Mayor
ATTEST:
____________________________________
Francesca Quintana, City Clerk
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Consider Approval of Request from the Exeter Lions Club to Sponsor the 2026 and 2027 Exeter Lions Independence
Celebration.
Submitting Department:
Administration
Contact Name:
Jason Ridenour, City Administrator
Staff recommend that the City Council consider the request from the Exeter Lions Club to Sponsor the 2026 and 2027 Exeter Lions Independence Celebration for $10,000 each year.
The 2026 Exeter Lions Independence Celebration will be the 80th anniversary of the Exeter Lions Club organizing the community event. The event will celebrate the Independence Day and this year is planned to be bigger than ever as the event will also celebrate the United States 250th Anniversary. The event is free to the public and had an attendance of approximately 4,000 people in 2025, providing the community with a family friendly Independence Day event.
The 2026 Exeter Lions Independence Celebration is planned to take place on Friday, July 3rd at Dobson Field. The Exeter Lions Club submitted the attached letter requesting that the City support the event by being a Title Sponsor with a contribution of $10,000 for the 2026 event and $10,000 for the 2027 event. As a Title Sponsor, the City of Exeter would be acknowledged in promotion material, social media, and community outreach for the event.
The City has previously supported the Exeter Lions Independence Celebration with a financial contribution of $10,000, as well as in-kind contributions to facilitate the event.
For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.____
Agenda Item Number: J.2.
Department Recommendation:
Background & Summary:
April 14, 2026 Regular Meeting of the Exeter City Council
If the City Council would like to sponsor the Exeter Lions Independence Celebration for 2026 and 2027 at a rate of $10,000 each year the funds would be paid out of the General Fund Account 104.404.050.000, which has available funds to pay for the 2026 sponsorship request.
The City Council has approved sponsorship of the Exeter Lions Independence Celebration in prior years, most recently on June 25, 2024, included as a part of the biennial budget. • Sponsorship Request Letter
I move to approve the request from the Exeter Lions Club for the sponsorship of $10,000 for the 2026 Exeter Lions Independence Celebration and $10,000 for the 2027 Exeter Lions Independence Celebration.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Consider Authorizing the Mayor to Sign Letters of Support for SB 1018, SB 1217, SB 1277, and SB 1373.
Submitting Department:
Administration
Contact Name:
Jason Ridenour, City Administrator
Staff recommends that the City Council consider authorizing the Mayor to sign letters of support for Senate Bills recently introduced by Senator Shannon Grove including Senate Bill (SB) 1018, SB 1217, SB 1277, and SB 1373.
California State Senator Shannon Grove recently introduced SB 1018, SB 1217, SB 1277, and SB 1373. The Senator’s staff reached out to the Mayor and Staff requesting support for the proposed legislation.
SB 1018
Existing law authorizes the Department of Motor Vehicles (DMV) to issue specialized license plates. Under existing law, a state agency is authorized to apply to the DMV to sponsor a specialized license plate program, and the DMV is required to issue those license plates if the agency meets certain requirements. This bill would establish the survivors of human trafficking grant program administered by OES to benefit survivors of human trafficking and would require the OES to apply to the DMV to sponsor a human trafficking awareness license plate program.
The bill would establish the Survivors of Human Trafficking License Plate Fund for the deposit of revenue derived from these license plates and would require that funds from these license plates be allocated, upon an appropriation by the Legislature, to the OES for the purpose of funding the survivors of human trafficking grant program. The bill would require the OES to provide grants to community-based organizations, as specified, that provide direct services to For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.____
Agenda Item Number: J.3.
Department Recommendation:
Background & Summary:
April 14, 2026 Regular Meeting of the Exeter City Council
vulnerable individuals in areas with high concentrations of human trafficking, and would require OES to submit a report annually to the Legislature, as specified. The bill was authored in honor of Blair Moseley and Kendra McIntyre, two young women whose lives were tragically cut short due to human trafficking.
SB 1217
Existing law requires the Attorney General to establish and maintain various databases and information centers relating to the identification, apprehension, and prevention of crimes, including the Violent Crime Information Center and the Automated Firearms System, among others. Existing law requires a business that controls the collection of a consumer’s personal information to delete that information upon the request of the consumer and provides for administrative penalties if the business fails to act on the consumer’s request. This bill would, beginning January 1, 2029, require the Department of Justice to establish the Nonconsensual Intimate Image Clearinghouse to allow individuals who were exploited in California to submit a request for the removal of nonconsensual intimate images from covered platforms. The bill would define nonconsensual intimate images to include an authentic intimate image distributed without consent, an image digitally altered or generated by artificial intelligence realistically depicting a person nude or engaged in sexual conduct without consent, or an image created when the depicted person was a minor, if the individual is now an adult. The bill would require the department to transmit verified identifiers of images to covered platforms and require those platforms to remove verified matches within 48 hours of receipt and to prevent the images from being uploaded again. The bill would require the Department of Justice to enforce these provisions and would impose civil penalties for violations. The bill would require a peace officer in the investigation of a specified offense to advise a victim that they may make a request to the clearinghouse pursuant to these provisions and would require a peace officer to provide certain information to the clearinghouse, as specified.
SB 1277
This bill would allow for each taxable year beginning on or after January 1, 2027, and before January 1, 2032, a cost-of-living credit against those taxes to a qualified taxpayer, as defined, in a qualified amount, calculated as provided based on the taxpayer’s filing and residence status.
The bill would require the amount of the credit exceeding the taxpayer’s liability to be credited against other amounts due, if any, and would require the balance to be paid from the Tax Relief and Refund Account and refunded to the taxpayer. By increasing the payments from the Tax Relief and Refund Account, a continuously appropriated fund, the bill would make an appropriation. The Personal Income Tax Law generally defines “gross income” as income from whatever source derived and provides various exclusions from gross income. This bill would, for taxable years beginning on or after January 1, 2027, and before January 1, 2032, provide an exclusion from gross income those amounts received as a refund under the above-described cost-of-living tax credit. The legislation includes a graduated tax credit correlated to income, intending to assist California residents with the increase in the cost of living.
April 14, 2026 Regular Meeting of the Exeter City Council
SB 1373
Existing law authorizes the court to grant pretrial diversion to a defendant diagnosed with a mental disorder if the defendant satisfies certain eligibility requirements and if the court determines that the defendant is suitable for diversion. Existing law provides that a defendant is eligible for diversion if they have been diagnosed with certain mental disorders and the court finds that the mental disorder was a significant factor in the commission of the charged offense, unless there is clear and convincing evidence that the disorder was not a motivating, causal, or contributing factor to the defendant’s involvement in the alleged offense. Existing law excludes a defendant from diversion for specified charged offenses, including, among others, murder, voluntary manslaughter, rape, or continuous sexual abuse of a child, as specified.
This bill would require the court to find that the defendant’s mental disorder was a significant factor in the commission of the offense only if the mental disorder had been diagnosed within 5 years of the current offense. The bill would add to the list of crimes for which a defendant is prohibited from being placed into a diversion program to include, among other things, attempted murder, kidnapping, carjacking, and human trafficking and would prohibit a defendant with 2 prior felonies or a prior offense under the Three Strikes provisions from being granted diversion.
Existing law makes a defendant suitable for this diversion program if, among other criteria, the defendant will not pose an unreasonable risk of danger to public safety if treated in the community, as specified. The bill would instead make the defendant suitable for diversion if they do not pose a risk of danger to public safety and would add to the list of things the court may specifically consider in making that determination, including the defendant’s prior history in a pretrial diversion plan and the severity of injury to the victim. The bill would authorize a court to deny diversion if it finds that it is more likely than not that the defendant, if treated in the community, will pose a risk of danger to public safety. Existing law authorizes a court to require the defendant to make a prima facie showing that they will meet the minimum requirements of eligibility for diversion and that the defendant and the offense are suitable for diversion and authorizes the court, if that showing is not made, to summarily deny diversion and grant alternate relief.
There is no fiscal impact associated with this action.
None associated with this action. In the past City Council has approved letters of support for legislative bills on various matters.
• Draft Letter of Support for SB 1018
• SB 1018 and Legislative Digest
• SB 1018 Fact Sheet
Fiscal Impact:
Prior City Council Actions:
Attachments:
April 14, 2026 Regular Meeting of the Exeter City Council
• Draft Letter of Support for SB 1217
• SB 1217 and Legislative Digest
• SB 1217 Fact Sheet
• Draft Letter of Support for SB 1277
• SB 1277 and Legislative Digest
• SB 1277 Fact Sheet
• Draft Letter of Support for SB 1373
• SB 1373 and Legislative Digest
• SB 1373 Fact Sheet
I move to authorize the Mayor to sign letters of support for SB 1018, SB 1217, SB 1277, and SB 1373 and direct the City Administrator to send the letters of support to State Senator Shannon Grove.
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
Office of the Mayor
PO Box 237
Exeter, CA 93221
Ph: (559)592-9244
Email: [email protected]
April 14, 2026
Senator Shannon Grove
1021 O Street, Room 7150
Sacramento, CA 95814
Dear Senator Grove:
The City of Exeter supports SB 1018, which establishes a Human Trafficking Awareness specialized license plate to fund survivor-led and survivor-informed community-based organizations across California.
Human trafficking remains a serious issue in our state, and survivors often face barriers to accessing consistent services. SB 1018 creates a sustainable funding source by leveraging California’s successful specialized license plate model, which has effectively supported causes such as firefighters and breast cancer awareness.
Senate Bill 1018 was authored in honor of Blair Moseley and Kendra McIntyre, two remarkable young women whose lives were tragically cut short due to human trafficking. The funds from this license plate program will go directly to support nonprofits working with survivors to provide essential care, safety, and pathways to healing. Grants will be distributed geographically to ensure statewide impact and awarded to organizations with meaningful survivor leadership.
For the reasons stated above, the City of Exeter supports SB 1018.
Sincerely,
Jacob Johnson, Mayor
April 14, 2026 Regular Meeting of the Exeter City Council
SENATE BILL NO. 1018
CALIFORNIA LEGISLATURE— 2025–2026 REGULAR SESSION
Introduced by Senator Grove
February 10, 2026
An act to add Section 13822 to the Penal Code, and to add Section 5156.6 to the Vehicle Code, relating to crime.
LEGISLATIVE COUNSEL'S DIGEST
SB 1018, as introduced, Grove. Human trafficking: specialized license plates.
Existing law authorizes the Department of Motor Vehicles (DMV) to issue specialized license plates. Under existing law, a state agency is authorized to apply to the DMV to sponsor a specialized license plate program, and the DMV is required to issue those license plates if the agency meets certain requirements. The DMV is required to charge specified fees for certain services related to the issuance of those plates. Existing law requires the Office of Emergency Services (OES) to apply to the DMV to sponsor a domestic violence and sexual assault awareness license plate program, and establishes the California Domestic Violence Prevention Fund in the State Treasury for the deposit of the revenue derived from these license plates. These funds are allocated, upon appropriation by the Legislature, to OES for purposes of funding the Family Violence Prevention Program.
This bill would establish the survivors of human trafficking grant program administered by OES to benefit survivors of human trafficking and would require the OES to apply to the DMV to sponsor a human trafficking awareness license plate program. The bill would establish the Survivors of Human Trafficking License Plate Fund for the deposit of revenue derived from these license plates and would require that funds from these license plates be allocated, upon an appropriation by the Legislature, to the OES for the purpose of funding the survivors of human trafficking grant program. The bill would require the OES to provide grants to community-based organizations, as specified, that provide direct services to vulnerable individuals in areas with high concentrations of human trafficking, and would require OES to submit a report annually to the Legislature, as specified.
Digest Key
Vote: majority Appropriation: no Fiscal Committee: yes Local Program: no Bill Text
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS
FOLLOWS:
4/7/26, 8:37 AM California-2025-SB1018-Introduced
https://legiscan.com/CA/text/SB1018/id/3357712/California-2025-SB1018-Introduced.html 1/2 April 14, 2026 Regular Meeting of the Exeter City Council
SECTION 1. Section 13822 is added to the Penal Code, to read:
13822. (a) The Office of Emergency Services shall administer a grant program for the benefit of survivors of human trafficking. Grants shall be awarded from the Survivors of Human Trafficking License Plate Fund. The Office of Emergency Services shall accept donations to the fund on its internet website. (b) The grants shall be awarded to community-based organizations that are led by survivors of human trafficking or that are guided by substantial survivor input and that provide direct services to vulnerable individuals in areas with a high concentration of human trafficking.
(c) In awarding grants, the Office of Emergency Services shall establish a balanced regional distribution of funds.
(d) The Office of Emergency Services shall, by no later than January 1, 2028, and annually thereafter, report to the Legislature the amount of revenues received into the Survivors of Human Trafficking License Plate Fund, the amount of each grant, and the identity of each recipient. A report to be submitted pursuant to this subdivision shall be submitted in compliance with Section 9795 of the Government Code.
SEC. 2. Section 5156.6 is added to the Vehicle Code, to read:
5156.6. (a) The Office of Emergency Services shall apply to the department to sponsor a human trafficking awareness license plate program pursuant to this article. (b) The fees specified in Section 5157 shall be imposed for the issuance, renewal, or transfer of specialized license plates authorized by this section. Notwithstanding subdivision (c) of Section 5157, after deducting its administrative costs, the department shall deposit the revenue derived from the additional fees into the Survivors of Human Trafficking License Plate Fund, which is hereby established in the State Treasury. Upon appropriation by the Legislature, the moneys in that fund shall be allocated to the Office of Emergency Services for the purpose of funding the survivors of human trafficking grant program described in Section 13822 of the Penal Code.
(c) The department shall accept donations to the Survivors of Human Trafficking License Plate Fund on its internet website without requiring the purchase of a specialized license plate. 4/7/26, 8:37 AM California-2025-SB1018-Introduced
https://legiscan.com/CA/text/SB1018/id/3357712/California-2025-SB1018-Introduced.html 2/2 April 14, 2026 Regular Meeting of the Exeter City Council
SB 1018 (Grove)
Human Trafficking License Plate
Office of Senator Shannon Grove, Room 7150 Page 1
SUMMARY
SB 1018 establishes a specialized license plate
program to support survivors of human trafficking.
Revenue from the plate, along with voluntary
donations, will fund grants to community-based
organizations that are led by survivors or guided by
substantial survivor input. Grants will be distributed
geographically to reach areas with high
concentrations of human trafficking and provide
direct services to vulnerable individuals.
BACKGROUND
Senate Bill 1018 was authored in honor of Blair
Moseley and Kendra McIntyre, two remarkable
young women whose lives were tragically cut short
due to human trafficking. The funds from this
license plate program will go directly to support
nonprofits working hands-on with survivors and
victims, carrying forward their legacy by providing
essential care, safety, and pathways to healing.
Current California law allows the DMV to issue
specialized license plates for various causes. These
plates are popular tools for raising funds and
awareness, with many Californians choosing plates
supporting firefighters, breast cancer awareness,
veterans, and other causes. Revenue from these
plates, along with donations, funds programs that
support the cause.
Human trafficking remains a serious problem in
California. Survivors face barriers to accessing
services, and funding for survivor-centered
programs is often inconsistent.
SOLUTION
SB 1018 creates the Survivors of Human
Trafficking License Plate Fund to collect fees and
voluntary donations, which will be administered by
the California Office of Emergency Services. The
bill directs Cal OES to award grants to communitybased organizations that are either led by survivors or guided by substantial survivor input, ensuring
that funding is distributed geographically to reach
all regions with a high concentration of human
trafficking.
The program also requires annual reporting to the
Legislature on revenues, grant recipients, and
amounts, and allows the public to contribute to the
fund without purchasing the specialized plate. This
approach provides a sustainable funding source,
strengthens survivor-led programs, and raises
statewide awareness of human trafficking.
CONTACT:
Jake Dowell
Legislative Aide
[email protected]
April 14, 2026 Regular Meeting of the Exeter City Council
Office of the Mayor
PO Box 237
Exeter, CA 93221
Ph: (559)592-9244
Email: [email protected]
April 14, 2026
Senator Shannon Grove
1021 O Street, Room 7150
Sacramento, CA 95814
Dear Senator Grove:
The City of Exeter supports SB 1217, legislation to establish the Nonconsensual Intimate Image (NCII) Clearinghouse within the California Department of Justice.
Victims of human trafficking and online sexual exploitation often face ongoing harm long after the initial abuse has ended. NCII can be shared, replicated, and reuploaded across countless platforms, fueling continued trauma, harassment, and economic harm. Survivors may encounter these images years after criminal convictions, reinforcing that the harm has not ended. Federal law under the TAKE IT DOWN Act (Tools to Address Known Exploitation by Immobilizing Technological Deepfakes on Websites and Networks Act), signed into law in May 19, 2025, requires platforms to remove NCII within 48 hours of valid notice, but the burden of navigating that process falls entirely on the victim. California does not have a dedicated, coordinated mechanism to help survivors use that right.
SB 1217 addresses this gap by creating a secure state portal within the Department of Justice where victims can request removal of NCII. The Department verifies the identity of the requesting individual and that the request meets statutory requirements and generates unique identifiers that are transmitted to covered platforms. Upon receipt, platforms are required to remove matching content within 48 hours and prevent its reupload.
For all of the reasons stated above, the City of Exeter supports SB 1217.
Sincerely,
Jacob Johnson, Mayor
April 14, 2026 Regular Meeting of the Exeter City Council
SENATE BILL NO. 1217
AMENDED IN SENATE MARCH 24, 2026
CALIFORNIA LEGISLATURE— 2025–2026 REGULAR SESSION
Introduced by Senator Grove
February 19, 2026
An act relating to prevention and investigation of crimes. to add Section 1708.87 to the Civil Code, and to add Section 647.05 to the Penal Code, relating to the internet.
LEGISLATIVE COUNSEL'S DIGEST
SB 1217, as amended, Grove. Adult victims: online exploitation, trafficking, and abuse. Nonconsensual Intimate Image Clearinghouse.
Existing law requires the Attorney General to establish and maintain various databases and information centers relating to the identification, apprehension, and prevention of crimes, including the Violent Crime Information Center and the Automated Firearms System, among others. Existing law requires a business that controls the collection of a consumer’s personal information to delete that information upon the request of the consumer and provides for administrative penalties if the business fails to act on the consumer’s request.
This bill would, beginning January 1, 2029, require the Department of Justice to establish the Nonconsensual Intimate Image Clearinghouse to allow individuals who were exploited in California to submit a request for the removal of nonconsensual intimate images from covered platforms. The bill would define nonconsensual intimate images to include an authentic intimate image distributed without consent, an image digitally altered or generated by artificial intelligence realistically depicting a person nude or engaged in sexual conduct without consent, or an image created when the depicted person was a minor, if the individual is now an adult. The bill would require the department to transmit verified identifiers of images to covered platforms and require those platforms to remove verified matches within 48 hours of receipt and to prevent the images from being uploaded again. The bill would require the department to enforce these provisions and would impose civil penalties for violations. The bill would require a peace officer in the investigation of a specified offense to advise a victim that they may make a request to the clearinghouse pursuant to these provisions and would require a peace officer to provide certain information to the clearinghouse, as specified.
By increasing duties for peace officers, this bill would impose a state-mandated local program.
April 14, 2026 Regular Meeting of the Exeter City Council
The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.
This bill would provide that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to the statutory provisions noted above.
Existing law requires the Attorney General to establish and maintain the Violent Crime Information Center to assist in the identification and the apprehension of persons responsible for specific violent crimes and for the disappearance and exploitation of persons, particularly children and dependent adults. Existing law requires the Attorney General to establish an online, automated computer system designed to effect an immediate law enforcement response to reports of missing persons. Existing law also requires the Attorney General to establish a separate and confidential historic database relating to missing children and at-risk adults, for statistical and research purposes, as specified.
This bill would state the intent of the Legislature to enact legislation authorizing the creation of a centralized clearinghouse for adults who are victims of online exploitation, abuse, or trafficking, as specified.
Digest Key
Vote: majority Appropriation: no Fiscal Committee: noyes Local Program: noyes Bill Text
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS FOLLOWS:
SECTION 1. The Legislature finds and declares all of the following:
(a) Adult victims of human trafficking under Section 236.1 of the Penal Code often suffer persistent harm from nonconsensual intimate images distributed online as part of or resulting from their exploitation. (b) Federal law under the TAKE IT DOWN Act requires covered online platforms to remove nonconsensual intimate visual depictions within 48 hours of valid notice, but victims frequently need assistance navigating these processes. (c) The Department of Justice, the California Victim Compensation Board, and other state entities already support human trafficking survivors, but no dedicated mechanism exists for coordinated image removal assistance.
SEC. 2. Section 1708.87 is added to the Civil Code, to read:
1708.87. (a) As used in this section, the following terms have the following meanings:
April 14, 2026 Regular Meeting of the Exeter City Council
(1) “Coercive production practices” includes the use of pressure, threats, deception, or manipulation to force individuals to create, share, or permit the use of imagery against their will.
(2) “Covered platform” means an online service that makes content publicly available. (3) “Department” means the Department of Justice.
(4) “Identifier” means a method capable of uniquely identifying a nonconsensual intimate image and preventing its reupload and may include, but is not limited to, cryptographic hash values, perceptual hashes, or other digital fingerprinting methods. (5) “Large covered platform” means a covered platform with 30,000,000 or more users. (6) “Nonconsensual intimate image” includes all of the following:
(A) An authentic intimate image distributed without consent, including when an image is connected to human trafficking, fraud, sexual exploitation, or coercive production practices.
(B) An image digitally altered or generated by artificial intelligence realistically depicting a person nude or engaged in sexual conduct without consent.
(C) An image created when the depicted person was a minor, if the individual is now an adult. (7) “Small covered platform” means a covered platform with less than 30,000,000 users. (b) The department shall establish and maintain the Nonconsensual Intimate Image Clearinghouse to allow individuals who were exploited in California to submit a request for the removal of nonconsensual intimate images from covered platforms. The department shall do all of the following:
(1) Maintain a secure internet portal to receive requests for the removal of nonconsensual intimate images. The request shall be secured using hashing or other data security techniques. The department may temporarily possess submitted information for the purpose of verification and identifier generation. The department shall not host, possess, or store nonconsensual intimate image content for any other purpose. The portal shall provide information on the verification and removal process and the status of a previous request. (2) Verify the identify of the requesting individual.
(3) Verify that the images are nonconsensual intimate images. (4) Transmit verified identifiers of images and associated metadata to covered platforms. The department may work with nonprofit entities for the purposes of this paragraph.
(5) Maintain a secure database of verified identifiers associated with verified nonconsensual images, but not the images. (6) Maintain strict privacy and data security.
April 14, 2026 Regular Meeting of the Exeter City Council
(c) A covered platform shall do all of the following:
(1) Accept verified notifications from the department and in the manner determined by the department. (2) Search for matching identifiers of images within their systems. (3) Remove verified matches within 48 hours of receipt. (4) Prevent images with identical identifiers from being uploaded after removal. (d) A covered platform that receives a verified identifier from the department pursuant to this section has received formal notice that the associated imagery has been verified as nonconsensual. A covered platform that acts to remove content in good faith reliance on verification made by the department is not otherwise liable.
(e) (1) A small covered platform that violates this section is subject to a civil penalty of two thousand five hundred dollars ($2,500) per violation. If the violation is determined to be intentional, it is subject to a civil penalty of seven thousand five hundred dollars ($7,500) per violation. (2) A large covered platform that violates this section is subject to a civil penalty of up to fifty thousand dollars ($50,000) per violation. If the violation is determined to be malicious or knowing, it is subject to a civil penalty of up to two hundred fifty thousand dollars ($250,000) per violation.
(3) Each failure to remove a verified nonconsensual intimate image constitutes a separate violation of this section. (4) This section does not create a private right of action. The department shall enforce this section. (5) Civil penalties imposed pursuant to this section shall be deposited in the Nonconsensual Intimate Images Fund, which is hereby established within the State Treasury. Moneys in the fund shall be available, upon appropriation by the Legislature, to support ongoing operations of the Nonconsensual Intimate Image Clearinghouse.
(f) The department’s verification process and any records therefrom, including verified identifiers generated by the clearinghouse, may be used in a proceeding, subject to the Evidence Code and local rules. (g) This section shall become operative on January 1, 2029.
SEC. 3. Section 647.05 is added to the Penal Code, to read:
647.05. (a) A peace officer investigating a violation of paragraph (4) of subdivision (j) of Section 647 shall inform the victim that they can report the presence of nonconsensual intimate images found on the internet to the Department of Justice pursuant to Section 1708.87 of the Civil Code. (b) A peace officer who is able to verify that a violation of paragraph (4) of subdivision (j) of Section 647 involves nonconsensual intimate images on the internet, as defined in Section 1708.87 of the Civil Code, shall provide that information to the Department of Justice, in a manner determined by the department.
April 14, 2026 Regular Meeting of the Exeter City Council
(c) This section shall become operative on January 1, 2029.
SEC. 4. If the Commission on State Mandates determines that this act contains costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code.
SECTION 1.(a)It is the intent of the Legislature to enact legislation that would authorize the establishment and administration of a centralized clearinghouse for adults who are victims of online exploitation, abuse, or trafficking, and in accordance with existing law, appoint and fix the salaries of assistants, deputies, agents, experts, and other employees as may be necessary for the administration of the clearinghouse. (b)It is the intent of the Legislature to enact legislation that would authorize the adoption of rules, procedures, and protocols necessary to receive, process, and refer reports of adult exploitation, and to coordinate with law enforcement, service providers, and other entities consistent with the protection of victims’ privacy and safety.
April 14, 2026 Regular Meeting of the Exeter City Council
SB 1217 (Grove)
California Take It Down Act
Office of Senator Shannon Grove, Room 7150 Page 1
SUMMARY
SB 1217 establishes the Nonconsensual Intimate
Image (NCII) Clearinghouse within the California
Department of Justice to help victims of trafficking
and online exploitation remove nonconsensual
intimate images from the internet. The bill creates a
secure state portal that verifies victims’ requests and requires covered platforms, upon receipt of verified
identifiers, to remove matching nonconsensual
intimate images within 48 hours and prevent their
reupload.
PROBLEM
When a victim of human trafficking or sexual
exploitation escapes their abuser, the harm does not
always end. Images shared, posted, or weaponized
without consent can follow a survivor indefinitely,
fueling continued trauma, harassment, and
economic harm long after the original crime.
Online platforms enable indefinite replication,
storage, and monetization of exploitative material,
allowing images to be reuploaded across thousands
of domains. Search engines and content aggregation
sites can continuously surface these images,
retraumatizing victims and undermining recovery.
For many victims, the ongoing presence of these
images leads to harassment, stalking, doxing, and
blackmail, as well as family disruption, community
stigma, and long-term mental and emotional harm.
In trafficking-related cases, survivors may continue
to encounter images years after criminal
convictions, reinforcing the reality that the harm has
not ended.
Federal law under the TAKE IT DOWN Act
already requires platforms to remove NCII within
48 hours of a valid notice, but the burden of
navigating that process falls entirely on the victim.
California does not have a dedicated, coordinated
mechanism to help survivors use that right.
SOLUTION
SB 1217 creates the NCII Clearinghouse within the
Department of Justice to provide a centralized
process for victims to request the removal of
nonconsensual intimate images. The department
verifies requests and generates unique identifiers
that are transmitted to covered platforms, which,
upon receipt, are required to remove matching
content within 48 hours and prevent its reupload.
The bill applies to authentic images distributed
without consent, AI-generated or digitally altered
depictions, and images created when the depicted
person was a minor, where the individual is now an
adult seeking removal of that content.
To ensure compliance, the bill establishes clear
accountability through civil penalties scaled by
platform size, with enhanced penalties for
intentional or malicious violations. It also integrates law enforcement into the process by requiring peace
officers to inform victims of the clearinghouse and
provide relevant information to support image
removal. A dedicated fund supports ongoing
operations of the clearinghouse, while strict privacy
and data security protections ensure victims’
information is safeguarded throughout the process.
SPONSOR: California Survivor Coalition
CONTACT:
Mark Reeder
[email protected]
(916) 651-4012
April 14, 2026 Regular Meeting of the Exeter City Council
Office of the Mayor
PO Box 237
Exeter, CA 93221
Ph: (559)592-9244
Email: [email protected]
April 14, 2026
Senator Shannon Grove
1021 O Street, Room 7150
Sacramento, CA 95814
Dear Senator Grove:
The City of Exeter supports SB 1277, which establishes the California Cost of Living Tax Credit to provide direct financial relief to residents struggling with the state’s high cost of living. The credit is modeled to offer targeted, income-based assistance to families across California.
California consistently ranks among the most expensive states for housing, energy, transportation, and essential goods. Many residents face high poverty rates, rising rent and home prices, and escalating utility and gas costs, creating a significant financial burden for working families. SB 1277 provides a mechanism for delivering relief to those most affected, helping families maintain stability without creating new spending programs. By providing graduated support tied to income, this credit helps offset the “California Premium” and ensures that assistance reaches those who need it most.
For these reasons, the City of Exeter supports SB 1277.
Sincerely,
Jacob Johnson, Mayor
April 14, 2026 Regular Meeting of the Exeter City Council
SENATE BILL NO. 1277
CALIFORNIA LEGISLATURE— 2025–2026 REGULAR SESSION
Introduced by Senator Grove
February 20, 2026
An act to add and repeal Sections 17054.6.5 and 17131.16.5 to the Revenue and Taxation Code, relating to taxation, and making an appropriation therefor.
LEGISLATIVE COUNSEL'S DIGEST
SB 1277, as introduced, Grove. Taxation: Personal Income Tax Law: cost-of-living refundable tax credit.
The Personal Income Tax Law allows various credits against the taxes imposed by that law. Existing law establishes the continuously appropriated Tax Relief and Refund Account and provides that payments required to be made to taxpayers or other persons from the Personal Income Tax Fund are to be paid from that account.
This bill would allow, for each taxable year beginning on or after January 1, 2027, and before January 1, 2032, a cost-of-living credit against those taxes to a qualified taxpayer, as defined, in a qualified amount, calculated as provided based on the taxpayer’s filing and residence status. The bill would require the amount of the credit exceeding the taxpayer’s liability to be credited against other amounts due, if any, and would require the balance to be paid from the Tax Relief and Refund Account and refunded to the taxpayer. By increasing the payments from the Tax Relief and Refund Account, a continuously appropriated fund, the bill would make an appropriation.
The Personal Income Tax Law generally defines “gross income” as income from whatever source derived and provides various exclusions from gross income.
This bill would, for taxable years beginning on or after January 1, 2027, and before January 1, 2032, provide an exclusion from gross income those amounts received as a refund under the above-described cost-of-living tax credit.
This bill would make legislative findings and declarations related to a gift of public funds and other related findings and declarations.
Digest Key
Vote: 2/3 Appropriation: yes Fiscal Committee: yes Local Program: no Bill Text
4/6/26, 4:57 PM California-2025-SB1277-Introduced
https://legiscan.com/CA/text/SB1277/id/3371398/California-2025-SB1277-Introduced.html 1/4 April 14, 2026 Regular Meeting of the Exeter City Council
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS
FOLLOWS:
SECTION 1. The Legislature finds and declares both of the following:
(a) California residents continue to face a cost-of-living crisis, with the state consistently ranking among the most expensive in the nation for essential goods, services, and housing. (b) According to recent economic data, the “California Premium,” which refers to the additional cost to live in the state compared to the national average, has widened, necessitating targeted relief to ensure families can maintain financial stability.
SEC. 2. Section 17054.6.5 is added to the Revenue and Taxation Code, to read:
17054.6.5. (a) (1) For each taxable year beginning on and after January 1, 2027, and before January 1, 2032, there shall be allowed against the “net tax,” as defined in Section 17039, a cost-of-living credit to a qualified taxpayer in a qualified amount, as determined under subdivision (b). (b) (1) Subject to paragraph (2), for purposes of this section, “qualified amount” shall be calculated as follows:
(A) In the case of a taxpayer who is a single individual or a spouse making a separate return, a credit in one of the following amounts:
(i) If the taxpayer has an adjusted gross income of seventy-five thousand dollars ($75,000) or less, then three hundred fifty dollars ($350) if the taxpayer has no dependents, or seven hundred dollars ($700) if the taxpayer has one or more dependents.
(ii) If the taxpayer has an adjusted gross income of more than seventy-five thousand dollars ($75,000) but less than one hundred twenty-five thousand and one dollars ($125,001), then two hundred fifty dollars ($250) if the taxpayer has no dependents, or five hundred dollars ($500) if the taxpayer has one or more dependents.
(iii) If the taxpayer has an adjusted gross income of one hundred twenty-five thousand one dollars ($125,001) or more but less than two hundred fifty thousand one dollars ($250,001), then two hundred dollars ($200) if the taxpayer has no dependents, or four hundred dollars ($400) if the taxpayer has one or more dependents.
(B) In the case of a taxpayer who is a head of household, a credit in one of the following amounts:
(i) If the taxpayer has an adjusted gross income of one hundred fifty thousand dollars ($150,000) or less, then three hundred fifty dollars ($350) if the taxpayer has no dependents, or seven hundred dollars ($700) if the taxpayer has one or more dependents. (ii) If the taxpayer has an adjusted gross income of more than one hundred fifty thousand dollars ($150,000) but less than two hundred fifty thousand and one dollars ($250,001), then two hundred fifty dollars ($250) if the taxpayer has no dependents, or five hundred dollars ($500) if the taxpayer has one or more dependents.
(iii) If the taxpayer has an adjusted gross income of two hundred fifty thousand and one dollars ($250,001) or more but less than five hundred thousand and one dollars ($500,001), then two hundred dollars ($200) if the taxpayer has no dependents, or four hundred dollars ($400) if the taxpayer has one or more dependents.
4/6/26, 4:57 PM California-2025-SB1277-Introduced
https://legiscan.com/CA/text/SB1277/id/3371398/California-2025-SB1277-Introduced.html 2/4 April 14, 2026 Regular Meeting of the Exeter City Council
(C) In the case of a taxpayer who is a surviving spouse, as defined in Section 17046, or spouses making a joint return, a credit in one of the following amounts:
(i) If the taxpayer has an adjusted gross income of one hundred fifty thousand dollars ($150,000) or less, then seven hundred dollars ($700) if the taxpayer has no dependents, or one thousand fifty dollars ($1,050) if the taxpayer has one or more dependents.
(ii) If the taxpayer has an adjusted gross income of more than one hundred fifty thousand dollars ($150,000) but less than two hundred fifty thousand and one dollars ($250,001), then five hundred dollars ($500) if the taxpayer has no dependents, or seven hundred fifty dollars ($750) if the taxpayer has one or more dependents.
(iii) If the taxpayer has an adjusted gross income of two hundred fifty thousand one dollars ($250,001) or more but less than five hundred thousand one dollars ($500,001), then four hundred dollars ($400) if the taxpayer has no dependents, or six hundred dollars ($600) if the taxpayer has one or more dependents.
(2) (A) Except as provided in subparagraph (B), spouses shall receive only one credit under this section. If the spouses file separate returns, the credit may be taken by either spouse or equally divided between them, except as follows:
(i) If one spouse was a resident for the entire taxable year and the other spouse was a nonresident for part or all of the taxable year, the resident spouse shall be allowed one-half the credit allowed to married persons and the nonresident spouse shall be permitted one-half the credit allowed to married persons, prorated as provided in subparagraph (C).
(ii) If both spouses were nonresidents for part of the taxable year, the credit allowed to married persons shall be divided equally between them subject to the proration provided in subparagraph (C). (B) For spouses, if each spouse maintained a separate place of residence and resided in this state during the entire taxable year, each spouse will be allowed one-half the full credit allowed to married persons provided in paragraph (1).
(C) A taxpayer who is otherwise eligible to receive a credit under this section but who is a nonresident for any portion of the taxable year shall claim the credits set forth in paragraph (1) at the rate of one-twelfth of those credits for each full month that individual resided within this state during the taxable year. (c) For purposes of this section, “qualified taxpayer” shall mean a taxpayer who was a resident of the state for at least six months during the taxable year prior to the taxable year for which the taxpayer seeks the credit under this section and who is a resident of the state at the time the taxpayer files for a credit under this section. (d) If the amount allowable as a credit under this section exceeds the tax liability computed under this part for the taxable year, the excess shall be credited against other amounts due, if any, and the balance, if any, shall be paid from the Tax Relief and Refund Account and refunded to the taxpayer. (e) The Franchise Tax Board may prescribe rules and regulations as necessary to administer this section. (f) This section shall remain in effect only until December 1, 2032, and as of that date shall be repealed.
SEC. 3. Section 17131.16.5 is added to the Revenue and Taxation Code, to read:
17131.16.5. (a) For taxable years beginning on or after January 1, 2027, and before January 1, 2032, gross income does not include credit amounts refunded pursuant to Section 17054.6.5. (b) This section shall remain in effect only until December 1, 2032, and as of that date shall be repealed. 4/6/26, 4:57 PM California-2025-SB1277-Introduced
https://legiscan.com/CA/text/SB1277/id/3371398/California-2025-SB1277-Introduced.html 3/4 April 14, 2026 Regular Meeting of the Exeter City Council
SEC. 4. The Legislature finds and declares that the addition of Section 17054.6.5 to the Revenue and Taxation Code by this act serves a public purpose of alleviating the cost-of-living crisis for state residents and does not constitute a gift of public funds within the meaning of Section 6 of Article XVI of the California Constitution. 4/6/26, 4:57 PM California-2025-SB1277-Introduced
https://legiscan.com/CA/text/SB1277/id/3371398/California-2025-SB1277-Introduced.html 4/4 April 14, 2026 Regular Meeting of the Exeter City Council
SB 1277 (Grove)
California Cost of Living Tax Credit
Office of Senator Shannon Grove, Room 7150 Page 1
SUMMARY
Senate Bill 1277 establishes the California Cost of
Living Tax Credit, which will help Californians
cope with the state’s burdensome cost of living.
The bill is modeled after the 2022 Middle Class Tax
Refund.
PROBLEM
California residents face a cost-of-living crisis, with the state consistently ranked as the most expensive
in the nation for essential goods, services, and
housing.
Here are four key statistics:
• California has the nation's highest poverty
rate at 20.4%, which means seven million
Californians live in poverty and struggle
with the state’s cost of living.
• The state ranks dead last (50th) in housing
affordability, with median home prices over
2.5 times the national average, and rental
prices more than 50% of the national
average.
• California ranks number one nationally for
the highest state gas tax which makes our
gasoline among the most expensive in the
country. California drivers can pay 50 to 60
cents more per gallon in state taxes alone
compared to residents in low-tax states.
• According to UC Berkeley’s Haas Energy
Institute, Californians have seen their energy
bills increase by 39% over the last six years.
California's average residential electricity
rate is second or near-last (49th–50th)
among states, and up to 100% higher than
the U.S. national average.
The "California Premium"—the additional cost to
live in the state compared to the national average—
continues to widen. The Transparency Foundation
estimates that a typical middle-class family of three
earning $130,000 a year faces a shocking “Cost of
California” penalty of nearly $30,000 versus if they
simply paid the national average of costs
experienced by families. As Californians struggle
with the high price of living in this state, lawmakers
should approve targeted relief to ensure families can
maintain financial stability.
SOLUTION
SB 1277 would provide a targeted California Cost
of Living Tax Credit modeled after prior relief
efforts like the 2022 Middle Class Tax Refund. The
Credit is needed to provide direct, income-based
financial assistance that helps offset California’s
burdensome expenses and to help support families
coping with persistently high costs.
Tax credit programs like the CalEITC have
successfully proven they can help lift people,
particularly children and working families, out of
poverty or mitigate its effects in California's highcost environment.
A California Cost of Living Tax Credit would offer
efficient, broad-based relief without requiring new
spending programs, ensuring help reaches those
most impacted by the state's unique economic
pressures. By delivering graduated support tied to
income, it assists those who need it most and helps
prevent deeper poverty while incomes lag behind
escalating essentials.
CONTACT:
Jake Dowell: [email protected]
(916) 651-4012
April 14, 2026 Regular Meeting of the Exeter City Council
SB 1277 (Grove)
California Cost of Living Tax Credit
Office of Senator Shannon Grove, Room 7150 Page 2
Filing Status 2025 CA AGI Tier Credit (No Dependents) Credit (1+ Dependents) Joint / Surviving Spouse $150,000 or less $700 $1,050
$150,001 – $250,000 $500 $750
$250,001 – $500,000 $400 $600
Head of Household $150,000 or less $350 $700
$150,001 – $250,000 $250 $500
$250,001 – $500,000 $200 $400
Single / Married Separate $75,000 or less $350 $700
$75,001 – $125,000 $250 $500
$125,001 – $250,000 $200 $400
April 14, 2026 Regular Meeting of the Exeter City Council
Office of the Mayor
PO Box 237
Exeter, CA 93221
Ph: (559)592-9244
Email: [email protected]
April 14, 2026
Senator Shannon Grove
1021 O Street, Room 7150
Sacramento, CA 95814
Dear Senator Grove:
The City of Exeter is in support of SB 1373, legislation to restore balance and accountability within California’s Mental Health Diversion statute.
Mental Health Diversion was intended to provide treatment for individuals whose diagnosed mental disorders meaningfully contributed to lower-level criminal conduct. However, statutory expansions have widely broadened eligibility. The program now permits individuals charged with serious and violent crimes, including attempted murder and other egregious offenses, to seek diversion, even when significant public safety concerns remain.
SB 1373 closes these gaps by clarifying that the most serious and violent offenses are not eligible for diversion and by ensuring repeat offenders are not permitted to cycle through the program. The bill restores meaningful judicial discretion to deny diversion where public safety is at risk and provides prosecutors with appropriate procedural tools to fully and fairly evaluate eligibility claims.
SB 1373 reaffirms that diversion should not function as a substitute for accountability in serious cases. It strengthens statutory guardrails, prioritizes community safety, and refocuses resources on those for whom diversion was originally intended.
For all of the reasons stated above, the City of Exeter support SB 1373.
Sincerely,
Jacob Johnson, Mayor
April 14, 2026 Regular Meeting of the Exeter City Council
SENATE BILL NO. 1373
CALIFORNIA LEGISLATURE— 2025–2026 REGULAR SESSION
Introduced by Senator Grove
(Coauthors: Senators Niello and Rubio)
(Coauthor: Assembly Member Krell)
February 20, 2026
An act to amend Section 1001.36 of the Penal Code, relating to criminal procedure.
LEGISLATIVE COUNSEL'S DIGEST
SB 1373, as introduced, Grove. Mental health diversion.
Existing law authorizes the court to grant pretrial diversion to a defendant diagnosed with a mental disorder if the defendant satisfies certain eligibility requirements and if the court determines that the defendant is suitable for diversion. Existing law provides that a defendant is eligible for diversion if they have been diagnosed with certain mental disorders and the court finds that the mental disorder was a significant factor in the commission of the charged offense, unless there is clear and convincing evidence that the disorder was not a motivating, causal, or contributing factor to the defendant’s involvement in the alleged offense. Existing law excludes a defendant from diversion for specified charged offenses, including, among others, murder, voluntary manslaughter, rape, or continuous sexual abuse of a child, as specified.
This bill would require the court to find that the defendant’s mental disorder was a significant factor in the commission of the offense only if the mental disorder had been diagnosed within 5 years of the current offense.
The bill would add to the list of crimes for which a defendant is prohibited from being placed into a diversion program to include, among other things, attempted murder, kidnapping, carjacking, and human trafficking and would prohibit a defendant with 2 prior felonies or a prior offense under the Three Strikes provisions from being granted diversion.
Existing law makes a defendant suitable for this diversion program if, among other criteria, the defendant will not pose an unreasonable risk of danger to public safety if treated in the community, as specified.
The bill would instead make the defendant suitable for diversion if they do not pose a risk of danger to public safety and would add to the list of things the court may specifically consider in making that determination, including the defendant’s prior history in a pretrial diversion plan and the severity of injury to the victim. The bill would authorize a court to deny diversion if it finds that it is more likely than not that the defendant, if treated in the community, will pose a risk of danger to public safety.
Existing law authorizes a court to require the defendant to make a prima facie showing that they will meet the minimum requirements of eligibility for diversion and that the defendant and the offense are suitable for diversion and authorizes the court, if that showing is not made, to summarily deny diversion and grant alternate relief.
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This bill, if the court intends to summarily grant diversion or any other relief, would require the court to conduct an additional hearing. By increasing the duties on local prosecutors, this bill would impose a state-mandated local program.
The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.
This bill would provide that, if the Commission on State Mandates determines that the bill contains costs mandated by the state, reimbursement for those costs shall be made pursuant to the statutory provisions noted above.
Digest Key
Vote: majority Appropriation: no Fiscal Committee: yes Local Program: yes Bill Text
THE PEOPLE OF THE STATE OF CALIFORNIA DO ENACT AS
FOLLOWS:
SECTION 1. Section 1001.36 of the Penal Code is amended to read:
1001.36. (a) On an accusatory pleading alleging the commission of a misdemeanor or felony offense not set forth in subdivision (d), the court may, in its discretion, and after considering the positions of the defense and prosecution, grant pretrial diversion to a defendant pursuant to this section if the defendant satisfies the eligibility requirements for pretrial diversion set forth in subdivision (b) and the court determines that the defendant is suitable for that diversion under the factors set forth in subdivision (c). (b) A defendant is eligible for pretrial diversion pursuant to this section if both of the following criteria are met:
(1) The defendant has been diagnosed with a mental disorder as identified in the most recent edition of the Diagnostic and Statistical Manual of Mental Disorders, including, but not limited to, bipolar disorder, schizophrenia, schizoaffective disorder, or post-traumatic stress disorder, but excluding antisocial personality disorder and pedophilia. Evidence of the defendant’s mental disorder shall be provided by the defense and shall include a diagnosis or treatment for a diagnosed mental disorder within the last five years by a qualified mental health expert. In opining that a defendant suffers from a qualifying disorder, the qualified mental health expert may rely on an examination of the defendant, the defendant’s medical records, arrest reports, or any other relevant evidence.
(2) The defendant’s mental disorder was a significant factor in the commission of the charged offense. If the defendant has been diagnosed with a mental disorder, disorder within five years of the current offense, the court shall find that the defendant’s mental disorder was a significant factor in the commission of the offense unless there is clear and convincing evidence that it was not a motivating factor, causal factor, or contributing factor to the defendant’s involvement in the alleged offense. A court may consider any relevant and credible evidence, including, but not limited to, police reports, preliminary hearing transcripts, witness statements, statements by the defendant’s mental health treatment provider, medical records, records or reports by qualified medical experts, or evidence that the defendant displayed symptoms consistent with the relevant mental disorder at or near the time of the offense.
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(c) (1) For any defendant who satisfies the eligibility requirements in subdivision (b), the court must shall consider whether the defendant is suitable for pretrial diversion. A defendant is suitable for pretrial diversion if all of the following criteria are met:
(1)
(A) In the opinion of a qualified mental health expert, the defendant’s symptoms of the mental disorder causing, contributing to, or motivating the criminal behavior would respond to mental health treatment. (2)
(B) The defendant consents to diversion and waives the defendant’s right to a speedy trial, or a defendant has been found to be an appropriate candidate for diversion in lieu of commitment pursuant to clause (iii) of subparagraph (B) of, or clause (v) of subparagraph (C), of, paragraph (1) of subdivision (a) of Section 1370, or subparagraph (A) of paragraph (1) of subdivision (b) of Section 1370.01 and, as a result of the defendant’s mental incompetence, cannot consent to diversion or give a knowing and intelligent waiver of the defendant’s right to a speedy trial.
(3)
(C) The defendant agrees to comply with treatment as a condition of diversion, or the defendant has been found to be an appropriate candidate for diversion in lieu of commitment for restoration of competency treatment pursuant to clause (iii) of subparagraph (B) of, or clause (v) of subparagraph (C) of, paragraph (1) of subdivision (a) of Section 1370 or subparagraph (A) of paragraph (1) of subdivision (b) of Section 1370.01 and, as a result of the defendant’s mental incompetence, cannot agree to comply with treatment. (4)
(D) The defendant will not pose an unreasonable a risk of danger to public safety, as defined in Section 1170.18, safety if treated in the community. The court may consider the opinions of the district attorney, the defense, or a qualified mental health expert, and may consider the defendant’s treatment plan, the defendant’s prior history in a pretrial diversion plan, the defendant’s prior response to rehabilitation or counseling programs in the community, the degree of danger posed to the community as evidence by the defendant’s prior violence and criminal history, the current charged offense, the severity of injuries to victims, records of the defendant’s conduct while in custody in any state or county facility while medication compliant and any other factors that the court deems appropriate. The court shall consider the victim’s rights pursuant to subdivision (b) or Section 28 of Article I of the California Constitution. (2) Even if a defendant is otherwise suitable for diversion, a court retains discretion to deny diversion upon a finding that it is more likely than not that the defendant, if treated in the community, will pose a risk of danger to public safety.
(d) (1) A defendant may shall not be placed into a diversion program, pursuant to this section, for the following current charged offenses:
(1)Murder
(A) Murder, attempted murder, or voluntary manslaughter. (2)
(B) An offense for which a person, if convicted, would be required to register pursuant to Section 290, except for a violation of Section 314.
(3)
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(C) Rape.
(4)
(D) Lewd or lascivious act on a child under 14 years of age. (5)
(E) Assault with intent to commit rape, sodomy, or oral copulation, in violation of Section 220. (6)
(F) Commission of rape or sexual penetration in concert with another person, in violation of Section 264.1.
(7)
(G) Continuous sexual abuse of a child, in violation of Section 288.5. (8)
(H) A violation of subdivision (b) or (c) of Section 11418. (I) Child abuse and endangerment, in violation of Section 273a. (J) Assault of a child under eight years of age resulting in the death of the child, in violation of Section 273ab.
(K) Human trafficking.
(L) Any crime that causes great bodily injury, including, but not limited to, spousal abuse that causes great bodily injury.
(M) Kidnapping.
(N) Carjacking.
(O) Gross vehicular manslaughter, in violation of subdivision (a) of Section 191.5. (P) Inflicting cruel or inhuman corporal punishment on a child resulting in an injury, in violation of Section 273d.
(2) A defendant shall not be placed into a diversion program, pursuant to this section, if they have two or more prior felonies, or a prior strike offense pursuant to Section 667 or 1170.12. (e) At any stage of the proceedings, the court may require the defendant to make a prima facie showing that the defendant will meet the minimum requirements of eligibility for diversion and that the defendant and the offense are suitable for diversion. The hearing on the prima facie showing shall be informal and may proceed on offers of proof, reliable hearsay, and argument of counsel. If a prima facie showing is not made, the court may summarily deny the request for diversion or grant any other relief as may be deemed appropriate. If the court intends to summarily grant diversion or any other relief, the court shall conduct an additional hearing. (f) As used in this chapter, the following terms have the following meanings:
(1) “Pretrial diversion” means the postponement of prosecution, either temporarily or permanently, at any point in the judicial process from the point at which the accused is charged until adjudication, to allow the 4/7/26, 8:43 AM California-2025-SB1373-Introduced
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defendant to undergo mental health treatment, subject to all of the following:
(A) (i) The court is satisfied that the recommended inpatient or outpatient program of mental health treatment will meet the specialized mental health treatment needs of the defendant. (ii) The defendant may be referred to a program of mental health treatment utilizing existing inpatient or outpatient mental health resources. Before approving a proposed treatment program, the court shall consider the request of the defense, the request of the prosecution, the needs of the defendant, and the interests of the community. The treatment may be procured using private or public funds, and a referral may be made to a county mental health agency, existing collaborative courts, or assisted outpatient treatment only if that entity has agreed to accept responsibility for the treatment of the defendant, and mental health services are provided only to the extent that resources are available and the defendant is eligible for those services.
(iii) If the court refers the defendant to a county mental health agency pursuant to this section and the agency determines that it is unable to provide services to the defendant, the court shall accept a written declaration to that effect from the agency in lieu of requiring live testimony. That declaration shall serve only to establish that the program is unable to provide services to the defendant at that time and does not constitute evidence that the defendant is unqualified or unsuitable for diversion under this section.
(B) The provider of the mental health treatment program in which the defendant has been placed shall provide regular reports to the court, the defense, and the prosecutor on the defendant’s progress in treatment.
(C) The period during which criminal proceedings against the defendant may be diverted is limited as follows:
(i) If the defendant is charged with a felony, the period shall be no longer than two years. (ii) If the defendant is charged with a misdemeanor, the period shall be no longer than one year. (D) Upon request, the court shall conduct a hearing to determine whether restitution, as defined in subdivision (f) of Section 1202.4, is owed to any victim as a result of the diverted offense and, if owed, order its payment during the period of diversion. However, a defendant’s inability to pay restitution due to indigence or mental disorder shall not be grounds for denial of diversion or a finding that the defendant has failed to comply with the terms of diversion.
(2) “Qualified mental health expert” includes, but is not limited to, a psychiatrist, psychologist, a person described in Section 5751.2 of the Welfare and Institutions Code, or a person whose knowledge, skill, experience, training, or education qualifies them as an expert. (g) If any of the following circumstances exists, the court shall, after notice to the defendant, defense counsel, and the prosecution, hold a hearing to determine whether the criminal proceedings should be reinstated, whether the treatment should be modified, or whether the defendant should be conserved and referred to the conservatorship investigator of the county of commitment to initiate conservatorship proceedings for the defendant pursuant to Chapter 3 (commencing with Section 5350) of Part 1 of Division 5 of the Welfare and Institutions Code:
(1) The defendant is charged with an additional misdemeanor allegedly committed during the pretrial diversion and that reflects the defendant’s propensity for violence. (2) The defendant is charged with an additional felony allegedly committed during the pretrial diversion. (3) The defendant is engaged in criminal conduct rendering the defendant unsuitable for diversion. 4/7/26, 8:43 AM California-2025-SB1373-Introduced
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(4) Based on the opinion of a qualified mental health expert whom the court may deem appropriate, either of the following circumstances exists:
(A) The defendant is performing unsatisfactorily in the assigned program. (B) The defendant is gravely disabled, as defined in subparagraph (B) of paragraph (1) of subdivision (h) of Section 5008 of the Welfare and Institutions Code. A defendant shall only be conserved and referred to the conservatorship investigator pursuant to this finding. (h) If the defendant has performed satisfactorily in diversion, at the end of the period of diversion, the court shall dismiss the defendant’s criminal charges that were the subject of the criminal proceedings at the time of the initial diversion. A court may conclude that the defendant has performed satisfactorily if the defendant has substantially complied with the requirements of diversion, has avoided significant new violations of law unrelated to the defendant’s mental health condition, and has a plan in place for long-term mental health care. If the court dismisses the charges, the clerk of the court shall file a record with the Department of Justice indicating the disposition of the case diverted pursuant to this section. Upon successful completion of diversion, if the court dismisses the charges, the arrest upon which the diversion was based shall be deemed never to have occurred, and the court shall order access to the record of the arrest restricted in accordance with Section 1001.9, except as specified in subdivisions (j) and (k). The defendant who successfully completes diversion may indicate in response to any question concerning the defendant’s prior criminal record that the defendant was not arrested or diverted for the offense, except as specified in subdivision (j). (i) A record pertaining to an arrest resulting in successful completion of diversion, or any record generated as a result of the defendant’s application for or participation in diversion, shall not, without the defendant’s consent, be used in any way that could result in the denial of any employment, benefit, license, or certificate. (j) The defendant shall be advised that, regardless of the defendant’s completion of diversion, both of the following apply:
(1) The arrest upon which the diversion was based may be disclosed by the Department of Justice to any peace officer application request and that, notwithstanding subdivision (i), this section does not relieve the defendant of the obligation to disclose the arrest in response to any direct question contained in any questionnaire or application for a position as a peace officer, as defined in Section 830. (2) An order to seal records pertaining to an arrest made pursuant to this section has no effect on a criminal justice agency’s ability to access and use those sealed records and information regarding sealed arrests, as described in Section 851.92.
(k) A finding that the defendant suffers from a mental disorder, any progress reports concerning the defendant’s treatment, including, but not limited to, any finding that the defendant be prohibited from owning or controlling a firearm because they are a danger to themselves or others pursuant to subdivision (m), or any other records related to a mental disorder that were created as a result of participation in, or completion of, diversion pursuant to this section or for use at a hearing on the defendant’s eligibility for diversion under this section may not be used in any other proceeding without the defendant’s consent, unless that information is relevant evidence that is admissible under the standards described in paragraph (2) of subdivision (f) of Section 28 of Article I of the California Constitution. However, when determining whether to exercise its discretion to grant diversion under this section, a court may consider previous records of participation in diversion under this section. (l) The county agency administering the diversion, the defendant’s mental health treatment providers, the public guardian or conservator, and the court shall, to the extent not prohibited by federal law, have access to the defendant’s medical and psychological records, including progress reports, during the defendant’s time in diversion, as needed, for the purpose of providing care and treatment and monitoring treatment for diversion or conservatorship.
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(m) (1) The prosecution may request an order from the court that the defendant be prohibited from owning or possessing a firearm until they successfully complete diversion because they are a danger to themselves or others pursuant to subdivision (i) of Section 8103 of the Welfare and Institutions Code. (2) The prosecution shall bear the burden of proving, by clear and convincing evidence, both of the following are true:
(A) The defendant poses a significant danger of causing personal injury to themselves or another by having in their custody or control, owning, purchasing, possessing, or receiving a firearm. (B) The prohibition is necessary to prevent personal injury to the defendant or any other person because less restrictive alternatives either have been tried and found to be ineffective or are inadequate or inappropriate for the circumstances of the defendant.
(3) (A) If the court finds that the prosecution has not met that burden, the court shall not order that the person is prohibited from having, owning, purchasing, possessing, or receiving a firearm. (B) If the court finds that the prosecution has met the burden, the court shall order that the person is prohibited, and shall inform the person that they are prohibited, from owning or controlling a firearm until they successfully complete diversion because they are a danger to themselves or others. (4) An order imposed pursuant to this subdivision shall be in effect until the defendant has successfully completed diversion or until their firearm rights are restored pursuant to paragraph (4) of subdivision (g) of Section 8103 of the Welfare and Institutions Code.
SEC. 2. If the Commission on State Mandates determines that this act contains costs mandated by the state, reimbursement to local agencies and school districts for those costs shall be made pursuant to Part 7 (commencing with Section 17500) of Division 4 of Title 2 of the Government Code. 4/7/26, 8:43 AM California-2025-SB1373-Introduced
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SB 1373 (Grove)
Ensuring Accountability in California’s Mental Health Diversion Program Office of Senator Shannon Grove, Room 7150 Page 1
SUMMARY
This bill amends California’s pretrial Mental Health
Diversion (MHD) program by expanding judicial
discretion, ensuring courts rely on competent, admissible evidence when evaluating mental health diagnoses, and
ensures defendants charged with high-risk violent
offenses are ineligible. The goal is to protect public
safety while preserving diversion for defendants with
legitimate, medically supported mental health needs.
EXISTING LAW
California’s MHD program, created by AB 1810 (2018),
allows a court to grant diversion to defendants diagnosed with a mental health disorder that was a significant
factor in the charged offense. Felony diversion typically involves up to two years of treatment, and misdemeanor
diversion typically involves up to one year of treatment, rather than any period of incarceration. There is no
statutory guidance on minimum treatment, program
duration, or what constitutes sufficient participation.
Successful completion of mental health diversion results in dismissal of the criminal charges, meaning the
underlying offense will not appear on the defendant’s
record.
Current law presumes that any qualifying mental health
diagnosis, even one made post-arrest, substantially
contributed to the crime. Courts must resolve
ambiguities in favor of diversion. Categorical exclusions exist under PC 1001.36(d), including murder,
manslaughter, and certain sex offenses, but many
violent, coercive, or high-harm crimes remain eligible
for diversion.
PROBLEM
The statutory presumption reduces judicial discretion,
compelling courts to grant diversion even in borderline or high-risk cases. Opportunistic diagnoses obtained
shortly before diversion hearings can trigger eligibility, limiting the prosecution’s ability to challenge the
evidence.
Current law allows serious offenses, including child
abuse, assault resulting in death, human trafficking,
crimes causing great bodily injury, kidnapping,
carjacking, gross vehicular manslaughter, attempted
murder, and repeat offenders, to access diversion despite high risk to public safety.
Courts are often asked to grant diversion at the prima
facie stage based on untested diagnoses or hearsay. Any “Mental health expert” can render a diagnosis that
qualifies a defendant for diversion, even though there is no statutory definition of who qualifies as a “mental
health expert.”
Two high-profile cases demonstrate concerns with how
California’s Mental Health Diversion statute is
functioning in practice.
In 2023, a three-year-old child was brought to a hospital with uncontrollable tremors. Medical testing revealed
the child was overdosing on lithium, a medication
prescribed to an adult. Investigators determined that the child’s mother and her partner had been force-feeding
the medication to keep the child sedated while confining him inside a filthy room with little food. The child
suffered more than 30 abrasions, multiple bruises, and
swelling to the upper ear, injuries consistent with
inflicted child abuse. Despite the severity of the conduct and harm, both defendants were granted mental health
diversion, avoiding prosecution on four charges of child abuse and endangerment.
In May 2025, Jordan Murray, a 25-year-old Sacramento
County defendant, was arrested and charged with the
fatal stabbing of a 40-year-old man in a Fair Oaks
parking lot following an altercation earlier that day.
Murray had previously been arrested in May and June
2024 for two violent robberies, during which he
allegedly sprayed store employees with a chemical
irritant before fleeing.
April 14, 2026 Regular Meeting of the Exeter City Council
SB 1373 (Grove)
Ensuring Accountability in California’s Mental Health Diversion Program Office of Senator Shannon Grove, Room 7150 Page 2
Despite this history, a court granted Murray mental
health diversion in November 2024, resulting in his
release from custody. Following the homicide, the
Sacramento County Sheriff’s Office publicly referenced
Murray’s prior diversion status in explaining the case
timeline.
SOLUTION
This bill restores full judicial discretion, allowing courts to grant or deny mental health diversion in every case
without being compelled by statutory presumptions.
Only mental health diagnoses from the last five years
may be considered as evidence that the disorder
substantially contributed to the offense, and the
presumption is rebuttable by the prosecution with
competent, admissible evidence.
The bill updates eligibility so that defendants charged with child abuse or endangerment, corporal injury to a
child, child assault resulting in death, human trafficking, domestic violence causing great bodily injury, any crime causing great bodily injury, kidnapping, carjacking,
gross vehicular manslaughter, attempted murder, or
repeat offenders with two or more prior felonies or a
prior strike are ineligible for diversion.
Courts must conduct a dedicated hearing to evaluate the evidence supporting MHD petitions, ensuring diagnoses
and causation opinions are supported by competent,
admissible evidence and that prosecutors have access to records necessary to evaluate or contest the claim.
Courts must also assess the defendant’s risk to public
safety, considering prior criminal history, treatment
compliance, prior response to rehabilitation, severity of the current offense, and victim impact, while respecting victim rights.
CONTACT:
Gavin Bleha
[email protected]
(916) 651-4012
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Consider Approval of Landscape Improvement Projects for the Blossom Estates Lighting and Landscape Maintenance District (LLMAD).
Submitting Department:
Public Works
Contact Name:
Zach Boudreaux, Director of Public Works
Staff recommends that the City Council approve the proposed landscape improvement projects within the Blossom Estates Lighting and Landscape Maintenance District (LLMD) to enhance overall appearance.
At the City Council Meeting on March 24, 2026, the City Council requested that Staff bring forth a plan to make landscape improvements including the trimming of overgrown trees, spraying of weeds and overseeding within the turf areas within the Blossom Estates Lighting and Landscape Maintenance District. In recent years the City has transitioned through a few maintenance contractors and recently began in house maintenance of the landscape and lighting maintenance districts. The noted improvements would enhance the overall appearance of the landscaping within the district. It is proposed not to charge the district for the improvements and cover the costs listed below out the City’s General Fund Budget.
Staff Based on staff’s review, the following projects are recommended:
• Tree trimming – $1,400.00
• Weed spraying within turf areas – $125.00
• Seeding and fertilization of turf areas – $300.00
Estimated Total Cost: $1,825.00
For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: J.4.
Department Recommendation:
Background & Summary:
April 14, 2026 Regular Meeting of the Exeter City Council
Proposed Timeline for Improvement:
• Tree trimming – To be completed by June 1, 2026 (contingent on contractor scheduling) • Weed spraying within turf areas – To be completed by April 24, 2026 • Seeding and fertilization of turf areas – To be completed after the completion of the tree trimming.
These improvements are intended to enhance the visual quality of the landscaped areas, promote healthier turf growth, and improve the efficiency and reliability of the irrigation system. The proposed work will benefit the district as well as improve the aesthetics along South Filbert Road.
Funding for the proposed improvements is available in the General Fund Parks Budget Account 104.472.019.
Annual approval of the Engineer’s Reports and levy of assessments for Lighting and Landscape Maintenance Districts (LLMDs) pursuant to the Landscaping and Lighting Act of 1972. • Received Quotes
I move to approve the proposed landscape improvement project for the Blossom Estates Lighting and Landscape Maintenance District to be funded from General Fund Parks Budget.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
Please review us on Yelp, Google, and FaceBook!
Thank you for your business!
Gavin Tolbert's Tree Service
Lic#: 1038093, Bond#: 30026812
19149 Echo Dr., Woodlake, CA
93286
(559) 750-8729
[email protected]
www.gavintolbertstreeservice.com
Estimate
ADDRESS
The City of Exeter
City of Exeter
Public Works Department
P.O. Box 237
Exeter
CA
93221
ESTIMATE 1040
DATE 04/07/2026
DESCRIPTION AMOUNT
Trim thirteen (13) trees located within the Lighting and Landscape District ‘Blossom Estates,’ situated on the east side of South Filbert.
1,400.00
TOTAL $1,400.00
Accepted By
Accepted Date
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
April 14, 2026 Regular Meeting of the Exeter City Council
Agenda Item Staff Report
Meeting Date:
April 14, 2026
Wording for Agenda:
Consider Award of Contract to Perform a City-Wide Rate Study and Authorize the City Administrator or Designee to Execute Necessary Contracts and Documents Related to the Rate Study.
Submitting Department:
Public Works
Contact Name:
Zach Boudreaux, Director of Public Works
Staff recommends that the City Council award a contract to QK, Inc. to perform a City-Wide Utility Rate Study and authorize the City Administrator or designee to execute all necessary agreements and related documents.
On June 24, 2025, the City Council authorized the issuance of Request for Proposals (RFP) No. 25-03 to solicit professional consulting services to prepare a comprehensive City-Wide Utility Rate Study.
The intent of the study is to evaluate existing water, wastewater, solid waste, and related service rates and develop a financially sustainable rate structure that supports ongoing operations, capital improvements, reserve funding, and regulatory compliance over a five-year planning horizon.
A total of six (6) proposals were received by the January 21, 2026 deadline. In accordance with the RFP, proposals were evaluated using a standardized rating system based on the following criteria:
• Qualifications and experience of the firm and key personnel • Understanding of the project scope and proposed approach • Ability to perform all aspects of the work
For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:
City Administrator
(Initials Required)
__J.R___
Agenda Item Number: J.5.
Department Recommendation:
Background & Summary:
April 14, 2026 Regular Meeting of the Exeter City Council
• Familiarity with similar projects and Proposition 218 requirements • Cost of services
• Ability to meet project timelines
• Familiarity with the City and geographic proximity
Following evaluation, three firms ranked the highest demonstrating strong and comparable experience. QK, Inc. received the highest overall score of 92, followed by Willdan (89) and LT Municipal Consultants (82). This determination is based on understanding of the scope of work, experience, understanding of the City’s infrastructure and operational needs, overall proposal quality, and cost.
QK, Inc.’s proposed cost of $74,400 was the lowest cost proposals of top ranked firms and aligned with the project scope while also achieving the highest overall score.
While the top three firms are all capable of successfully completing the work, staff recommends QK, Inc. as the firm that provides the best overall value to the City.
Project Scope Overview:
As outlined in the RFP, the selected consultant will perform a comprehensive rate study that includes, but is not limited to:
• Cost-of-service and revenue requirement analysis
• Evaluation of existing rate structures and development of alternatives • Development of equitable rate structures
• Integration of capital improvement needs and long-term financial planning • Preparation of a financial model for City use
• Assistance with Proposition 218 compliance, including notice preparation and public hearing support
• Presentation of findings and recommendations to the City Council The study will evaluate a five-year rate structure with consideration of long-term financial sustainability and infrastructure needs.
Agreement Terms:
The proposed Professional Services Agreement includes the following provisions. • Consultant serves as an independent contractor
• Compensation on a not-to-exceed basis (per proposal)
• Required insurance and indemnification provisions
• City ownership of all work products
• Ability for either party to terminate with written notice April 14, 2026 Regular Meeting of the Exeter City Council
The proposed agreement provides a cost of $74,400, which is within the range of submitted proposals and reflects a competitive cost for the scope of work. A 10 percent (10%) contingency of $7,440 is recommended to cover unanticipated that may occur. The total fiscal impact is $81,840.
Funding will be allocated and is available across applicable enterprise funds (water, wastewater, and related services), as appropriate.
• Approval of the 2019 City-Wide Rate Study and subsequent multi-year rate adjustments through 2025.
• June 24, 2025, Authorization to issue RFP.
• RFP No. 2025-03
• Proposal from QK
• Proposal Tabulation
• DRAFT Professional Services Agreement
I move to award the contract for a City-Wide Utility Rate Study to QK, Inc. in the amount of $74,400 and a 10 percent (10%) contingency of $7,440 and authorize the City Administrator or designee to execute all necessary contracts and documents.
Fiscal Impact:
Prior City Council Actions:
Attachments:
Recommended motion to be made by the City Council:
April 14, 2026 Regular Meeting of the Exeter City Council
City of Exeter
Department of Public Works
REQUEST FOR PROPOSAL (RFP) 25-03
FOR CITYWIDE RATE STUDY
April 14, 2026 Regular Meeting of the Exeter City Council
Proposal Due Date: January 21, 2026 at 2:00PM
Mark sealed envelope: “RFP 25-03 City of Exeter Rate Study” Address to: City of Exeter, Director of Public Works
Mail to address: P.O. Box 237, Exeter, CA 93221
Hand delivery address: Exeter City Hall - 137 N F St., Exeter, CA 93221
LATE RESPONSES WILL BE RETURNED UNOPENED
Table of Contents:
1. Introduction 1
2. Background 1
3. Submission Process 2
4. Scope of Services 3
5. Proposal Format and Content Guidelines 7
6. Selection Procedure 10
7. Rating Form 12
April 14, 2026 Regular Meeting of the Exeter City Council
1 1. Introduction
The City of Exeter (City) is requesting proposals to perform a comprehensive drinking water, wastewater, and solid waste rate study, The purpose of this rate study is to assess the existing rates and revenues, and to recommend rate structures to adequately fund the utility operations, capital costs, reserve funds and budgets, and existing debt service obligations while ensuring a safe and resilient level of service to the City’s customers. The study will consist of:
• Prepare a cost-of-service analysis, including revenue requirements. • Develop and analyze appropriate rate structures (up to 3 alternatives that include tiered rates).
• Estimate the City’s cost to provide the billing service for each rate structure. • Determine the rates necessary to meet the City’s revenue requirements and infrastructure improvement goals.
• Develop appropriate customer service fees for each user class. • Participate in presentations and meetings.
• Develop and recommend implementation of a stormwater fee that may be integrated into sewer.
The analysis period shall be five years. At the conclusion of the Study, the City anticipates proceeding with the Prop. 218 process to adopt a 5-year rate schedule.
The proposal may recommend additional components that would benefit the City. If additional components are recommended, please provide a detailed description of the value to the City.
2. Background
The City of Exeter is a charter city incorporated in 1911. The City of Exeter is located along State Route 65 and is located approximately 12 miles east of Visalia and 19 miles north of Porterville. The City’s population is approximately 10,186, and the current incorporated area covers approximately 2.5 square miles.
The City of Exeter provides drinking water, wastewater, and stormwater services to the incorporated area, while we contract for solid waste and street sweeping. The area includes:
- Approximately 3500 residential customers
April 14, 2026 Regular Meeting of the Exeter City Council
2 - 272 commercial customers
- 6 active groundwater wells
- 4 inactive groundwater wells, one of which is slated to return to service - Approximately 47 miles of distribution pipelines
- 100,000gal of water storage in one (1) elevated water tank - 350+ fire hydrants
The City fully owns but has a contract operator for our drinking water system. Water supply is produced solely from city owned groundwater wells. Production is limited, and the City has identified necessary improvements to the drinking water supply system.
The City also owns but contract operates out wastewater treatment facility. The plant averages about 800,000 gals of influent per day. The plant is approaching 80% capacity and the City has identified necessary projects to maintain successful operation.
The City contract operates our solid waste, however, residents pay the City, and the City pays the solid waste contractor.
The City contract operates our street sweeping.
The City is interested in exploring options and open to suggestions to bring these items back under our own operation.
3. Submission Process
Requests for Information (RFI)
Please direct questions for clarification to Zachary Boudreaux, Director of Public Works via e-mail to [email protected] or via the Q&A process on BidNet. Proposers are specifically directed not to contact any other City personnel for meetings or technical discussions related to this RFP. Failure to adhere to this policy may be grounds for rejection of proposal.
Addenda
Any revisions to the RFP will be issued and distributed as addenda on BidNet.
Submission
One (1) unbound original, five (5) color copies, and an electronic copy of the proposal shall be submitted as stated on the cover page of this RFP.
April 14, 2026 Regular Meeting of the Exeter City Council
3 Schedule
Event_______________________________________________Date of Event_______ RFP Released December 3, 2025
RFI’s Due by 2:00PM January 7, 2026
Responses to RFI Posted (tentative) January 14, 2026
Proposals due by 2:00PM January 21, 2026
Interviews with short-listed proposers (tentative) February 4, 2026 City Council Meeting to recommend contract award February 24, 2026
4. Scope of Services
A. Investigation and Data Collection
Assemble the information necessary to understand and describe the City’s current finances and rates. The objectives of the investigation and data collection are to develop a complete understanding of the finances, and project future service needs to comply with projected growth and state and federal mandates.
a. Adopted water and wastewater service charges.
b. Financial information regarding water and wastewater revenues and expenditures. c. Identification of any additional long-term funding needs related to the water and wastewater enterprises, including those related to capital improvements, proposed legislation and recently adopted laws.
d. Review and analyze current water consumption, water sales and operational activities/expenses.
B. Review the City’s existing rate structures and any related plans and studies Review the City’s existing water and wastewater rate structure and discuss advantages and disadvantages compared to other approaches. Review City’s historical information (including without limitation the City’s General Plans, Master Plans, consumption records and financial records), and projected demand and deliveries. Evaluate the existing rate structures for conformance with existing statutory regulations. Make recommendations for any changes necessary to achieve compliance. Summarize and discuss findings with the City’s project team.
April 14, 2026 Regular Meeting of the Exeter City Council
4 Review the Water, Wastewater and Storm Drain Master Plans as well as discuss with the City capitol improvements that were identified after completion of these plans.
C. Evaluate Rate Structure Alternatives
Identify alternative rate structures or modifications to the City’s existing water and wastewater rates designed to improve equity and/or better achieve City objectives. Discuss pros and cons of different rate structure options and their general impacts on different types of customers. Rate structure options will be refined as the study progresses based on input from the City’s project team. Receive City input and revise recommendations as needed. Include alternative rate structures (where allowed by law) for low-income customers, and an alternative rate structure (with possible penalties) to be imposed during a State-declared drought.
D. Develop Cost of Service Rate Analysis
Allocate costs of service to the various customer classes and rate categories to support the recommended rate structure and demonstrate that proposed rates reasonably reflect the cost of providing service and are fair and equitable to all customer classes.
E. Evaluate Development of Capital Improvement Projects Review City documents (master plan studies) and interview City staff members to document planned capital improvements and operations/maintenance costs, both for existing and anticipated future infrastructure needs. Integrate these items into pro-forma budgets.
F. Develop Water and Wastewater Rate Recommendations
Based on evaluation of alternatives and their impacts, develop draft recommendations for City consideration. Rate recommendations should do the following:
• Ensure cash flows generated by the utility rates are adequate to maintain operations at current and reasonably anticipated service levels, meet capital financing needs, and provide resources for compliance with all laws over the immediate five-year rate horizon and consider impacts to the utilities over a ten-year consideration horizon.
April 14, 2026 Regular Meeting of the Exeter City Council
5 • Ensure that cash flows are adequate to meet any future debt that may be needed to finance capital improvements.
• Ensure the proposed rates are in conformance with all applicable laws, including the provisions of Proposition 218, court cases interpreting these provisions, and court cases concerning the effects of Proposition on tiered rate structures. • Assess the sensitivity of the interaction between rate changes and total anticipated cash flows due to potential changes in water consumption (commonly referred to as cash flow elasticity) and integrate factors into the rate model to compensate for the projected effects Incorporate City input and revise as needed.
G. Present to City Council
Develop a PowerPoint presentation summarizing key findings, alternatives, and draft rate recommendations. Present this to the City of Exeter City Council during a regular scheduled meeting. Any input from City Council should be incorporated in the final recommendations.
H. Proposition 218 Assistance
The Proposer will provide guidance and advice to City staff to assure compliance with the Proposition 218 process as it applies to water and wastewater services. The Proposer will include the preparation and completion of the Proposition 218 Notification (in English and Spanish) as a service to the City. The Proposer shall ensure the proposed rates are in conformance with all applicable laws, including the provisions of Proposition 218, court cases interpreting these provisions, and court cases concerning the effects of Proposition on tiered rate structures.
I. Prepare Draft and Final Summary Memos and Rate Models Prepare a draft memorandum of the Water and Wastewater Rate Analysis findings and recommendations. The rate model should be prepared and provided to the City in Excel spreadsheet format. The model’s construction shall be documented in a manner that allows the City to understand the formulas which are utilized, and how variables affect rate calculations.
April 14, 2026 Regular Meeting of the Exeter City Council
6 The Final Summary shall, at a minimum, explicitly include the following elements:
• Current Rate Structure Analysis: Assess the current rate structure’s performance as a baseline for comparing recommended changes.
• Allocation and apportionment analysis: Assess the reasonableness of recommended water and wastewater rates for all types of property ownership to include multi-family units.
• Conservation Impacts discussion: Assess and discuss the interaction between water conservation elements of the recommended rate structure and their likely impacts on water conservation.
• Elasticity and Sensitivity Analysis: Assess the ability of the revenue stream generated by the recommended rate structures to continue to fully fund water and wastewater system costs and other costs under the impacts of future water quality and environmental regulations and standards. Assessment is to include a sensitivity analysis where the longterm revenue generated under each alternative as well as the current rate structure shall be illustrated when confronted with the impacts of growth, drought, extreme rain, mandated requirements under current and upcoming federal nd state programs, and major water quality improvements.
• Other Service Charges: Assess the existing customer service fee structure and identify other potential areas for service and system changes and recommend changes. • Annual operating fund balance targets; target contingency fund balances and level of liquidity.
• Comprehensive Summary of Recommended Rate Structure: Assess performance of each recommended rate structure against current rate structure performance as baseline and provide recommendation on preferred rate structure.
• The allocation of cost centers between fixed costs and variable costs • Recommend record-keeping and accounting structural revisions to the chart-of-accounts that would constitute best practices in the utility industry and that would make future rate studies more accurate or less burdensome to prepare.
• Supporting Data: Provide data supporting conclusions and observations made for each of the areas above and site within study.
The City should be able to use the model in the future to evaluate actual performance against projections and to make adjustments as necessary. The model will be the property of the City and may be used by the City for any purpose.
April 14, 2026 Regular Meeting of the Exeter City Council
7 J. Submit the Draft Report to City Staff for Review and Comments Following staff review and input, Proposer shall prepare and submit a final version.
K. Attend Public Hearing on Rates
Attend the Prop. 218 Public Hearing on the rate study and proposed rate adjustments.
Remain available to give a summary presentation highlighting key findings and recommendations. Remain available to answer questions at City Council’s direction. It is the intent of the City to adopt the rate study and proposed water and wastewater rates at the conclusion of the Prop. 218 Public Hearing.
5. Proposal Format and Content Guidelines
The City is seeking a concise proposal addressing all of the requirements outlined in this RFP.
The following are the proposal guidelines. Respondents are requested to organize their proposal into sections with tabs corresponding to the listed selection criteria as follows.
A. General Information
• Legal name, address, telephone number and fax number. • Account Representative or other person to contact for clarification of any item contained in the proposal. Include telephone and fax numbers if different from above. • Specify type of organization (individual, partnership or corporation) and if applicable indicate whether you are:
a. Small Business
b. Disadvantaged Business
c. Minority and/or Women-Owned Business
• Provide your Federal Tax ID Number and City of Exeter Business Tax Certificate Number (if applicable). The selected Proposer will be required to obtain a City of Exeter Business Tax Certificate.
• Names of company’s owners / officers.
April 14, 2026 Regular Meeting of the Exeter City Council
8 • Key Personnel must be identified in the proposal with their background. • If subconsultants are used, provide the same information for those firms/individuals as for the primary consultant.
• References: Provide at least three references (name, company title, address, email, and telephone number).
B. Letter of Transmittal/Table of Contents
Describe your interest and commitment in providing consulting services for the City of Exeter. An officer who is authorized to contractually bind the entity and to negotiate a contract with the City shall sign the letter. Provide name, title, address, email, and telephone number of this officer.
Each proposal shall include an index to the major topics contained in the proposal and all pages shall be numbered.
C. Proposed Program Approach
Summarize your approach and understanding of the project and any special considerations of which the City of Exeter should be aware. Indicate clearly, the levels of participation you will expect from the City of Exeter that may be useful and applicable to this project. Explain the tasks envisioned to accomplish each Scope of Services element.
Describe the method for management of overall project costs, schedule, quality assurance/quality control, and other issues critical to this project. Describe the expected deliverables to the City of Exeter.
D. Staff Qualifications and Related Experience
• Staff Qualifications and Experience
This section should demonstrate the qualifications of the management personnel to be assigned to this project by providing resumes/experience summaries describing their education, credentials, related experience and their proposed roles for this contract. • Related Experience
Include descriptive information concerning the experience of the Proposer. Include information about previous contracts that might be comparable, including the size and April 14, 2026 Regular Meeting of the Exeter City Council
9 type of projects and the scope of services provided. In addition, provide references for the three (3) most comparable projects for which the Proposer has provided, or currently is providing, similar services.
• Personnel Allocation
Proposer shall provide an estimate of the required personnel hours by task and job title in the proposal for the tasks described in the Scope of Services (Part III). This information is not meant as a fee proposal, but only an indication of the level of effort envisioned for completion of the project at hand.
E. Cost Proposal
The Cost Proposal shall be provided as a part of the RFP submittal. In a separate sealed envelope, marked “Cost Proposal for City of Exeter Rate Study”. Provide complete summary of the estimated number of consulting hours, schedule of hourly rates for each classification, and total not-to-exceed cost inclusive of ancillary costs, including travel for the Scope of Services to be performed.
F. Contractual Requirements
• Provide evidence that individual(s) submitting proposal are authorized to commit for the completion of the work.
• Contract execution for work to be performed will be provided by the City of Exeter. • Contract to perform work will be approved by Exeter City Council • Notice to proceed will be provided by the Director of Public Works G. Other Proposal Requirements
• A copy of the City’s standard Professional Services Agreement (Agreement) is attached for your information. Comments, if any, concerning the terms and conditions of the Agreement should be included in the proposal. If no comments are made in the proposal, it will be assumed that Proposer will sign the attached contract. • The Proposer shall procure the insurance as specified in the Agreement. • The City of Exeter reserves the right to reject any and all proposals; to waive any informality in any proposal; to select the proposal which appears from all consideration to April 14, 2026 Regular Meeting of the Exeter City Council
10 be the most economical and advantageous to the City; and to make sure final selection and award for any other reason deemed to be in the best interest of the City of Exeter.
6. Selection Procedure
Selection of the successful proposal shall be generally based on the information provided by the Proposers in response to the Request for Proposals and any subsequent interviews that may be conducted. Interviews will be held solely at the option and discretion of the City of Exeter. The process for selection shall occur in the following sequence:
• Review Proposals • Establish a “short list” of two or more Proposers using the Rating Form (attached)
• Interview “short-listed” Proposers (at the option and discretion of the City) • Identify best qualified Proposer
• Determine which, if any, alternatives will be selected, and negotiate a fee • Present recommendation to the City Council
The City does not guarantee that an interview will take place, thus reserving the right to make a selection based solely on the information provided in the proposals received in response to the RFP. Should an interview take place, the key personnel responsible for fulfilling the requirements of the project shall be required to be present for the interview.
Furthermore, the City reserves the right to reject any or all proposals, and to waive any and all irregularities to choose the Proposer which, in the City’s opinion, best serves the City’s interests.
A. Criteria
Staff will address the following criteria in evaluation of proposals in order to gauge the ability of a Proposer to perform the work as specified. The same general criteria will be used to judge both the proposal and the presentation, should the City choose to conduct interviews with short-listed Proposers.
• Proposed Work Plan and Approach and the degree to which they meet the requirements described in the SCOPE of SERVICES.
• Familiarity with policies and procedures related to the work effort. • Quality and completeness of the proposal.
April 14, 2026 Regular Meeting of the Exeter City Council
11 • Relevance and conciseness of the proposal.
• Qualification relating to preparation of Water and Wastewater Rate Study. • Qualifications and experience of staff.
• Personnel allocation.
• Completion of similar projects and references.
• Experience in forensic work in connection with water/wastewater rate legal challenges.
Prior to award, the City must be assured the selected Proposer has the resources required to successfully perform the work. This includes, but is not limited to, personnel with the skills required, and equipment, materials, and financial resources sufficient to provide services. If, during the evaluation process, the City is unable to assure itself of the Proposer’s ability to perform, the City has the option of requesting from the proposer any information the City deems necessary to determine the Proposer’s capabilities. If such information is required, the Proposer will be notified and will be permitted seven (7) working days to submit the requested information.
B. Background Check
The City reserves the right to conduct a background inquiry of each Proposer, which may include the collection of appropriate criminal history information, contractual and business associations and practices, employment histories and reputation in the business community. By submitting a proposal to the City, the Proposer consents to such an inquiry and agrees to make available to the City such books and records as the City deems necessary to conduct the inquiry.
C. Federal Requirements
Federal procurement standards mandate the selected Proposer adhere to all Federal statutes and executive orders and their implementing regulations.
D. Conflicts of Interest
Any party submitting a proposal or a party representing a proposer shall not influence or attempt to influence and member of the City of Exeter Staff or City Council. Any party attempting to influence the RFP process through ex-parte contact may be subject to rejection of their proposal.
April 14, 2026 Regular Meeting of the Exeter City Council
12 Rating Form
Proposer:
Date:
Project No.
Total Score 0-100
0-10
0-10
0-10
0-20
0-20
0-20
0-10
Proposers reputation and professional background
Cost of providing services
Ability to meet deadlines
Familiarity with and proximity to the geographic location of the project
Demonstrate understing of the projects goal and potential impact
Evaluation of Factors Score
Capability to perform all aspects of the project
Recent experience in comparable projects including Prop 218 experience
RFP 25-03
Rating Factor:
Numerical range and
weighting based on
importance to the City of
Exeter
April 14, 2026 Regular Meeting of the Exeter City Council
May 7, 2025
Mr. Zach Boudreaux
Public Works Director
City of Exeter
350 W. Firebaugh Avenue
Exeter, CA 93221
Subject: City of Exeter – Water, Wastewater, and Refuse Rate Studies Dear Mr. Boudreaux:
Thank you for the opportunity to provide this proposal for the water, wastewater, and refuse rate studies for Exeter Public Works. The scope and fee outlined below are consistent with similar projects we have completed for other small communities in the Central Valley
PROJECT UNDERSTANDING
The City of Exeter is embarking on significant improvements to its utility infrastructure in compliance with the Master Plans for water and sewer that were approved in the last two (2) years. To fund this venture, a rate study is warranted for the programming of future capital improvements. Typically, rate studies should be performed every five (5) years to keep up with changes in materials and labor costs, as well as project needs for the water, wastewater, and refuse systems. The scope of services below will satisfy these requirements and will follow the Proposition 218 process for the study and implementation of any changes to the rates.
APPROACH/SCOPE OF SERVICES
TASK 1.0 RATE STUDY FOR WATER SYSTEM
Subtask 1.1 Kick-off Meeting
QK will schedule a kick-off project meeting with the City following receipt of an executed task order. This meeting will occur within two (2) weeks of the Notice to Proceed. Attendees will include City staff, QK’s project manager (Kevin Gross, PE), QK senior engineers, and others as deemed necessary at the time of the Notice to Proceed.
QK will prepare a kick-off meeting agenda and provide it to the City at least two (2) business days prior to the meeting.
The objective of this meeting is to build consensus and mutual understanding of the project’s goals.
Our agenda will include the following:
• Review of the project budget
• Review of the scope of services
• Review and discuss the project schedule, including the critical path • Formalize the project submittal dates and City review periods • Discuss and formalize data requests and delivery methods • Address any known questions, challenges, or issues that may impact the report, budget, and/or schedule We will distribute meeting minutes to all attendees within two (2) business days of the meeting.
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May 7, 2025
Deliverables:
• Project kick-off meeting agenda, including a list of issues/questions and coordination items for the City in PDF format
• Project kick-off meeting notes in PDF format
• Detailed data request in PDF format
Subtask 1.2 Data Gathering
Before the project kick-off meeting, QK will submit a detailed data request list to the City, which will include the following:
• Audits, budgets, and financial statements, including current cash balances • Customer billing data
• Capital Improvement Program budget
• Debt service schedules/statements
• Previous rate studies
• Reserve policies
• Related reports – Master Plans, management plans, and operational needs analysis QK will review the information collected and correlate this information into the report methodology and financial analysis.
Deliverable:
• Detailed data request in PDF format
Subtask 1.3 Report Methodology
QK will develop a 10-year (FY 2025–2035) financial plan based on revenue generated from rates and other sources, budgeted and projected expenses, debt coverage, and reserve contributions. Our customized Excel financial model will allow the City to modify underlying assumptions on a routine basis to estimate annual revenue needs, allowing staff to make informed budgetary decisions.
Using the City’s budgetary documents, QK will project operating and maintenance (O&M) expenses and develop reasonable inflationary factors for relevant itemized expenses and any known changes, such as an increase or decrease in the number of personnel, level of service, or projected growth. Projections will be produced for the 10- year study period.
City staff will identify capital improvement projects for the next 10 years. QK will explore financing options based on the timing of proposed revenue adjustments and ongoing repairs and replacements, as well as recommendations made in the City’s Master Plan, such as water main replacement costs and schedule. Financial instruments may include cash reserves, grant funding, or debt proceeds, each of which comes with different rate impacts.
Once revenue requirements are outlined, QK will allocate costs among customers commensurate with their service requirements. The analysis will be used to confirm that costs are equitably distributed to ratepayers in compliance with Proposition 218 and verify that established rates adequately cover costs to provide reliable service. QK will employ industry standards and methodologies approved by the American Water Works Association (AWWA) Manual M1, Principles of Water Rates, Fees, and Charges (M1).
Proposed rates will be designed with City staff to fall within regulatory and legal requirements, including Proposition 218, and will be compatible with City billing software. Based on the cost-of-service analysis and the City’s rate-setting objectives, QK may suggest that the City consider:
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Mr. Boudreaux Page 3 of 8
May 7, 2025
• Retaining the current rate structure
• Modifying the current rate structure (reducing or increasing the number of tiers or changing the weight of revenue recoveries from fixed charges vs. volumetric charges) • Adopting an entirely different rate structure
Deliverable:
• 10-year financial model in Excel format
Subtask 1.4 Preliminary and Final Report
To create a thorough administrative record, the draft rate study will summarize study objectives, assumptions, and methodologies, as well as proposed rate structure adjustments and impacts on each customer class. This report will include discussions on the financial plan, revenue requirements, cost of service, and rate setting, in addition to an overview of the City’s service area, operating expenses, capital expenses, and reserve targets. The report will also highlight Proposition 218, other federal, State, and local laws and regulations, as well as landmark court decisions that regulate water rates.
The City will receive an electronic preliminary draft study for review and comment. Tables and figures throughout the report will convey key information in an easily digestible and legible format.
QK will update the preliminary draft study, incorporating comments received from the City and other stakeholders, and prepare a final report for presentation to the City Council and the public.
Deliverables:
• Preliminary draft water rate study in electronic Word and PDF formats • Final draft water rate study in electronic Word and PDF formats Subtask 1.5 Notices
QK will prepare the master public notice in mail-merge format, the list of property owners as shown on the latest tax rolls, and the newspaper public hearing notice. City staff will use the master public notice, property owner list, and newspaper public hearing notice to send notices to property owners and the newspaper. QK will prepare the staff report and resolution for the City Council and present the results of the rate study at the City Council public hearing.
Deliverables:
• Notice in electronic Word and PDF formats
• List of property owners on the latest tax roll
Subtask 1.6 Public Hearing and Ballot Tabulation
QK will attend one (1) Council meeting to discuss the rate structure the City wants to present to the ratepayers and one (1) public hearing at which ballots will be counted. QK will prepare a PowerPoint presentation on the contents of the rate study. The presentation will describe the proposed services, explain the rate methodology, and include a question-and-answer session to respond to questions asked by the City Council or the public. The ballot count will occur at the end of the meeting. QK will assist the City in tabulating returned ballots and in reporting the results to the City Council.
Deliverable:
• PowerPoint presentation
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Mr. Boudreaux Page 4 of 8
May 7, 2025
TASK 2.0 RATE STUDY FOR WASTEWATER SYSTEM
Subtask 2.1 Kick-off Meeting
QK will schedule a project kick-off meeting with the City following receipt of an executed task order. This meeting will occur within two (2) weeks of the Notice to Proceed. Attendees will include City staff, QK’s project manager (Kevin Gross, PE), QK senior engineers, and others as deemed necessary at the time of the Notice to Proceed.
QK will prepare a kick-off meeting agenda and provide it to the City at least two (2) business days prior to the meeting.
The objective of this meeting is to build consensus and mutual understanding of the project’s goals.
Our agenda will include the following:
• Review the project budget
• Review the scope of services
• Review and discuss the project schedule, including the critical path • Formalize the project submittal dates and City review periods • Discuss and formalize data requests and delivery methods • Address any known questions, challenges, or issues that may impact the report, budget, and/or schedule We will distribute meeting minutes to all attendees within two (2) business days of the meeting.
If all tasks are approved at the same time, QK will hold one (1) kick-off meeting to accommodate all three (3) tasks.
Deliverables:
• Project kick-off meeting agenda, including a list of issues/questions and coordination items for the City in PDF format
• Project kick-off meeting notes in PDF format
• Detailed data request in PDF format
Subtask 2.2 Data Gathering
Before the project kick-off meeting, QK will submit a detailed data request list to the City, which will include the following:
• Audits, budgets, and financial statements, including current cash balances • Customer billing data
• Capital Improvement Program budget
• Debt service schedules/statements
• Previous rate studies
• Reserve policies
• Related reports – Master Plans, management plans, operational needs analysis QK will review the information collected and correlate this information into the report methodology and financial analysis.
Deliverable:
• Detailed data request in PDF format
Subtask 2.3 Report Methodology
QK will develop a 10-year (FY 2025–2035) financial plan based on revenue generated from rates and other sources, budgeted and projected expenses, debt coverage, and reserve contributions. Our customized Excel financial model April 14, 2026 Regular Meeting of the Exeter City Council
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will allow the City to modify underlying assumptions on a routine basis to estimate annual revenue needs, allowing staff to make informed budgetary decisions.
Using the City’s budgetary documents, QK will project O&M expenses and develop reasonable inflationary factors for relevant itemized expenses and any known changes, such as an increase or decrease in the number of personnel, level of service, or projected growth. Projections will be produced for the 10-year study period.
City staff will identify capital improvement projects for the next 10 years. QK will explore financing options based on the timing of proposed revenue adjustments and ongoing repairs and replacements, as well as recommendations made in the City’s Master Plan, such as sanitary sewer main replacement costs and schedule. Financial instruments may include cash reserves, grant funding, or debt proceeds, each of which comes with different rate impacts.
Once revenue requirements are outlined, QK will allocate costs among customers commensurate with their service requirements. The analysis will be used to confirm that costs are equitably distributed to ratepayers in compliance with Proposition 218 and verify that established rates adequately cover costs to provide reliable service. QK will employ industry standards and methodologies.
Proposed rates will be designed with City staff to fall within regulatory and legal requirements, including Proposition 218 and will be compatible with City billing software. Based on the cost-of-service analysis and the City’s rate-setting objectives, QK may suggest that the City consider:
• Retaining the current rate structure
• Modifying the current rate structure (reducing or increasing the number of tiers or changing the weight of revenue recoveries from fixed charges vs. volumetric charges) • Adopting an entirely different rate structure
Deliverable:
• 10-year financial model in Excel format
Subtask 2.4 Preliminary and Final Report
To create a thorough administrative record, the draft rate study will summarize study objectives, assumptions, and methodologies, as well as proposed rate structure adjustments and impacts on each customer class. This report will include discussions on the financial plan, revenue requirements, cost of service, and rate setting, in addition to an overview of the City’s service area, operating expenses, capital expenses, and reserve targets. The report will also highlight Proposition 218, other federal, State, and local laws and regulations, as well as landmark court decisions that regulate wastewater rates.
The City will receive an electronic preliminary draft study for review and comment. Tables and figures throughout the report will convey key information in an easily digestible and legible format.
QK will update the preliminary draft study, incorporating comments received from the City and other stakeholders, and prepare a final report for presentation to the City Council and the public.
Deliverables:
• Preliminary draft wastewater rate study in electronic Word and PDF formats • Final draft wastewater rate study in electronic Word and PDF formats Subtask 2.5 Notices
QK will prepare the master public notice in mail-merge format, the list of property owners as shown on the latest tax rolls, and the newspaper public hearing notice. City staff will use the master public notice, property owner list, and April 14, 2026 Regular Meeting of the Exeter City Council
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newspaper public hearing notice to send notices to property owners and the newspaper. QK will prepare the staff report and resolution for the City Council and present the results of the rate study at the City Council public hearing.
Deliverables:
• Notice in electronic Word and PDF formats
• List of property owners on the latest tax roll
Subtask 2.6 Public Hearing and Ballot Tabulation
QK will attend one (1) Council meeting to discuss the rate structure the City wants to present to the ratepayers, and one (1) public hearing at which ballots will be counted. QK will prepare a PowerPoint presentation on the contents of the rate study. The presentation will describe the proposed services, explain the rate methodology, and include a question-and-answer session to respond to questions asked by the City Council or the public. The ballot count will occur at the end of the meeting. QK will assist the City in tabulating returned ballots and in reporting the results to the City Council.
Deliverables:
• PowerPoint presentation
TASK 3.0 RATE STUDY FOR REFUSE SYSTEM
Subtask 3.1 Kick-off Meeting
QK will schedule a project kick-off meeting with the City following receipt of an executed task order. This meeting will occur within two (2) weeks of the Notice to Proceed. Attendees will include City staff, QK’s project manager (Kevin Gross, PE), QK senior engineers, and others as deemed necessary at the time of the Notice to Proceed.
QK will prepare a kick-off meeting agenda and provide it to the City at least two (2) business days prior to the meeting.
The objective of this meeting is to build consensus and mutual understanding of the project’s goals.
Our agenda will include the following:
• Review the project budget
• Review the scope of services
• Review and discuss the project schedule, including the critical path • Formalize the project submittal dates and City review periods • Discuss and formalize data requests and delivery methods • Address any known questions, challenges, or issues that may impact the report, budget, and/or schedule We will distribute meeting minutes to all attendees within two (2) business days of the meeting.
If all tasks are approved at the same time, QK will hold one (1) kick-off meeting to accommodate all three (3) tasks.
Deliverables:
• Project kick-off meeting agenda, including a list of issues/questions and coordination items for the City in PDF format
• Project kick-off meeting notes in PDF format
• Detailed data request in PDF format
Subtask 3.2 Preliminary and Final Report
Following a kick-off meeting between QK and City staff, QK will prepare a rate study for refuse collection. The purpose of the rate study is to review and modify the existing rate structures so that customers’ pay rates are proportional to April 14, 2026 Regular Meeting of the Exeter City Council
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the cost to provide specified services. Overall operating costs, capital needs (mostly truck replacement), and revenue will be analyzed to evaluate the reasonableness of costs and the need to increase overall revenue. QK will include the City’s contract provider and evaluate the current contract and project increases. The report will be prepared consistent with the requirements of Proposition 218.
QK will submit an administrative draft rate study to City staff for review and comment. Upon receipt of City comments, QK will prepare the final rate study.
One (1) round of review and revisions is anticipated.
Deliverables:
• Administrative draft rate study (for City staff review only) in Word and PDF formats • Final rate study in PDF format
Subtask 3.3 Notices
QK will prepare the master public notice in mail-merge format, the list of property owners as shown on the latest tax rolls, and the newspaper public hearing notice. City staff will use the master public notice, property owner list, and newspaper public hearing notice to send notices to property owners and the newspaper. QK will prepare the staff report and resolution for the City Council and present the results of the rate study at the City Council public hearing.
Deliverables:
• Notice in electronic Word and PDF formats
• List of property owners on the latest tax roll
Subtask 3.4 Public Hearing and Ballot Tabulation
QK will attend one (1) Council meeting to discuss the rate structure the City wants to present to the ratepayers and one (1) public hearing at which ballots will be counted. QK will prepare a PowerPoint presentation on the contents of the rate study. The presentation will describe the proposed services, explain the rate methodology, and include a question-and-answer session to respond to questions asked by the City Council or the public. The ballot count will occur at the end of the meeting. QK will assist the City in tabulating returned ballots and in reporting the results to the City Council.
Deliverable:
• PowerPoint presentation
SCHEDULE
Task Description Duration
1.0 Rate Study for Water System 120 days
2.0 Rate Study for Wastewater System (simultaneous with Task 1.0) 120 days
3.0 Rate Study for Refuse System (simultaneous with Task 1.0) 120 days Total Duration 120 days
FEE ESTIMATE
Task Description Fee Type Fee Amount
1.0 Rate Study for Water System T&M $26,900.00
2.0 Rate Study for Wastewater System T&M $26,900.00
3.0 Rate Study for Refuse System T&M $20,600.00
Total Estimated Fee $74,400.00
April 14, 2026 Regular Meeting of the Exeter City Council
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Notes:
1. Expenses for reproduction, mailing, mileage, etc., are billed separately per our attached Charge Rate Schedule.
2. All time-and-materials fees will be invoiced monthly based on the level of effort in terms of hours relative to our Charge Rate Schedule.
3. When a task is set on a time-and-materials fee basis, it signifies that it is not possible to accurately predict the amount of work effort required, typical of on-call type services. QK will work with the client to set expectations where applicable.
4. The Fee Estimate is good for a period of 90 days from the date of the proposal. After 90 days, the Fee Estimate is subject to change.
AUTHORIZATION OF SERVICES
In order to authorize the services described herein, please sign the attached Task Order and send it back to us.
Typically, we can begin our services within five (5) business days of the time authorization is received, depending on the client's needs and schedule constraints.
Thank you for the opportunity to propose on this project. If you have any questions or would like to discuss this proposal further, please contact John Doyel at (559) 733-0440. We look forward to working with you on this important project.
Sincerely,
John Doyel, PE Monique Mello, PE QSD/QSP
Director of Engineering Branch Manager - Visalia/Senior Engineer Enclosures: Task Order
Charge Rate Schedule
P250285
KG/JD/MAM
April 14, 2026 Regular Meeting of the Exeter City Council
P250285 May 7, 2025
CITY OF EXETER
WORK AUTHORIZATION AND TASK ORDER
ON-CALL ENGINEERING SERVIES
Job No. _____________
Project #: Phase #: Task #:
Project Title: City of Exeter Water, Wastewater, and Refuse Rate Studies Project Description:
Prepare water, wastewater, and refuse rate studies for the City of Exeter Public Works Department.
Scope of Work:
See attached proposal dated May 7, 2025.
Period of Performance:
The scope of services outlined in the attached proposal dated May 7, 2025, will be completed within 120 days from receipt of a Notice to Proceed.
Budget:
See attached proposal dated May 7, 2025. Total Fee is $74,400.00 (Time & Materials).
Special Terms and Conditions:
All of the terms and conditions of the Agreement for City Engineering Services between the City of Exeter and Quad Knopf, Inc. dated January 13, 2015, Amendment No. 1 dated February 28, 2017, Amendment No. 2 dated January 11, 2022, and Amendment No. 3 dated January 10, 2024, are incorporated by reference as if fully set forth herein.
Invoicing Requirements:
Payment Terms: Net 30 Days
Contract Type: Time & Materials: $74,400.00 Fixed Fee: $ Invoice Frequency: Monthly
Quad Knopf, Inc. City of Exeter
By:
Signature
By:
Signature
Name: Amber Aguayo
Title: CFO/COO
Name: _______________
Title: _______________
Date: Date:
April 14, 2026 Regular Meeting of the Exeter City Council
Charge Rate Schedule
April 14, 2026 Regular Meeting of the Exeter City Council
Proposal Tabulation
Firm Name
Total
Score Cost of Services
QK, Inc. 92 $74,400.00
Willdan 89 $78,930.00
LT Municipal Consultants 82 $89,090.00
Cornerstone 53 $76,286.00
Raftelis 48 $198,723.00
MinMax 001 LLC 44 $51,000.00
April 14, 2026 Regular Meeting of the Exeter City Council
CITY OF EXETER
AGREEMENT FOR SERVICES
THIS AGREEMENT, made and entered into this [DATE], between the City of Exeter, a municipal corporation, hereinafter referred to as "City" and _____________________, hereinafter referred to as "Consultant". In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows:
1. SCOPE OF SERVICES. Consultant agrees to perform the services set forth in Exhibit A “SCOPE OF SERVICES” and made a part hereof. Consultant shall perform all of these services to the satisfaction of the City. Consultant represents and warrants that it has the qualifications, experience, licenses and facilities to properly perform said services in a thorough, competent and professional manner and shall, at all times during the term of this Agreement, have in full force and effect, all licenses required of it by law.
2. STATUS OF CONSULTANT. Consultant is, and shall at all times, remain as to the City a wholly independent contractor. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees or agents are in any manner officers, employees or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation or liability whatever against City, or bind City in any manner.
Consultant shall not disseminate any information or reports gathered or created pursuant to this Agreement without the prior written approval of City except information or reports required by government agencies to enable Consultant to perform its duties under this Agreement.
3. CONSULTANT KNOWLEDGE OF APPLICABLE LAWS. Consultant shall keep itself informed of and comply with all applicable federal, state and local laws, statutes, codes, ordinances, regulations and rules in effect during the term of this Agreement. Consultant shall obtain any and all licenses, permits and authorizations necessary to perform the services set forth in this Agreement. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall be liable, at law or in equity, as a result of any failure of Consultant to comply with this section.
4. PERSONNEL. Consultant shall make every reasonable effort to maintain the stability and continuity of Consultant's staff assigned to perform the services hereunder. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City, nor any elected or appointed boards, officers, officials, employees or agents of City, shall have control over the conduct of Consultant or any of Consultant’s officers, employees or agents, except as set forth in this Agreement.
Consultant shall not at any time or in any manner represent that Consultant or any of Consultant’s officers, employees or agents are in any manner officials, officers, employees or agents of City.
Neither Consultant, nor any of Consultant’s officers, employees or agents, shall obtain any rights to retirement, health care or any other benefits which may otherwise accrue to City’s employees.
Consultant expressly waives any claim Consultant may have to any such rights.
5. COMPENSATION AND METHOD OF PAYMENT. Compensation and reimbursement to the Consultant shall be as set forth in Exhibit A attached hereto and made a part hereof. The total compensation, including reimbursement for actual expenses, shall not exceed $52,425.00 unless additional compensation is approved in writing by the City Council or City Administrator.
April 14, 2026 Regular Meeting of the Exeter City Council