Exeter City Council
August 25, 2026

EXETER CITY COUNCIL

REGULAR MEETING AGENDA
August 25, 2026, 6:30 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, August 25, 2026, at 6:30 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.

Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:30 p.m.

A. CALL TO ORDER CLOSED SESSION
B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
Comments from the public are limited to items listed on the closed session matters (GC 54954.3a). Speakers will be allowed three (3) minutes. Please begin your comments by stating your name and providing your City of residence.

C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)

1. GC 54956.9(d)(2) – Conference with Legal Counsel
Re: Potential Initiation of Litigation – One (1) Case

2. GC 54957(b)(1) – Public Employee Annual Performance Evaluation Title: City Administrator
Title: City Attorney

3. GC 54957.6 – Conference with Labor Negotiations
Agency Negotiator: Jason Ridenour and Julia Lew
Employee Groups: CLOCEA
7:00 p.m.

D. CALL TO ORDER REGULAR SESSION
August 25, 2026 Regular Meeting of the Exeter City Council

E. INVOCATION
F. PLEDGE OF ALLEGIANCE
G. PUBLIC COMMENTS
This is the time for citizens to comment on subject matters that are not on the agenda that are within the jurisdiction of the Exeter City Council. In compliance with public meeting laws, Council cannot discuss topics that are not included on the published agenda. This is also the time for citizens to comment on items listed on the Consent Calendar or to request an item from the Consent Calendar be pulled for discussion purposes. Public comments related to all pulled Consent Calendar Items and all Individual Business or Public Hearing Items that are listed on this agenda will be heard at the time that item is discussed or at a time the Public Hearing is opened for comment.

In fairness to all who wish to speak tonight, comments shall be limited to five (5) minutes for each individual, ten (10) minutes for an individual representing a group, and thirty (30) minutes overall for the entire public comment period, unless otherwise indicated by the Mayor. Although not required, speakers are asked to begin their comments by stating their name and city of residence.

H. SPECIAL PRESENTATIONS

1. Certificate of Recognition Honoring Pamela PK Whitmire for Advocacy for Transportation Improvement in the City of Exeter (p.5)
Presented by Mayor Johnson
I. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Approval of August 11, 2026, Regular Meeting Minutes (pp.6-12)

2. Approval of August 18, 2026, Special Meeting Minutes (pp.13-14)

3. Approval of the Payment of Bills for July 31, 2026, August 7, 2026 and August 12, 2026 (pp.15-52)

4. Approval of Payroll for the Periods of December 28, 2014, through June 19, 2022, and July 27, 2026, through August 9, 2026 (pp.53-64)

5. Authorization to Release a Request for Proposals (RFP) for Municipal Financial Management System Software, Application Hosting, Implementation and Technology Services (pp.65-91)
August 25, 2026 Regular Meeting of the Exeter City Council

6. Authorize the Transition of Design Engineering Services for the Firebaugh Avenue Rehabilitation Project to A&M Consulting Engineers (A&M) and Authorize the Public Works Director to Execute a Task Order with A&M for Completion of the Remaining Design Scope of Work in an Amount Not to Exceed $85,000 (pp.92-107)

7. Approval of the 2026 Annual Exeter Fall Festival Activities, including Facility Use, Street Closures, Beer Garden and Horseshoe Tournament (pp.108-141)

8. Approval of the Selection of American Emergency Products (AEP) for Police Vehicle Outfitting Services at a Cost of $51,261.06 and Authorize the City Administrator or their Designee to Execute all Necessary Documents (pp.142-166) J. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Consideration to Approve the City of Exeter History Walk Trail Signage Design and the Proposed Installation Locations; Authorizing the City Administrator, or Designee, to Accept the Signage and Execute Documents Necessary for Installation; and Accepting Ownership and Routine Maintenance of the Signage (pp.167-179) Presented by Javier Andrade, Contract City Engineer

2. Consideration of Upcoming Planning Commission Term Expirations and Direction Regarding the Appointment Process (pp.180-184)
Presented by Jason Ridenour, City Administrator

3. Presentation of Design Options for the E Street Trail Project; Selection of Preferred Decorative Sidewalk, Decorative Crosswalks, and Street Lighting Design Options; and Direction to Staff to Incorporate the Selected Options into the Final Design (pp.185-197) Presented by Javier Andrade, Contract City Engineer
K. CITY COUNCIL ITEMS OF INTEREST
L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
M. REGULAR MEETING ADJOURNMENT
State of California )
County of Tulare ) ss.

City of Exeter )
I declare under penalty of perjury that I am employed by the City of Exeter, in the Administrator’s Office; and that I posted this Agenda on the bulletin board outside of City Hall 137 N. F St. Exeter CA 93221 on August 21, 2026, and online on the City of Exeter website.

August 25, 2026 Regular Meeting of the Exeter City Council

_______________________________________________
Christina Arias, Deputy City Clerk
In compliance with the Americans with Disabilities Act, and the California Ralph M. Brown Act, if you need special assistance to participate in this meeting, or to be able to access this agenda and documents in the agenda packet, please contact the City Clerk (559)592-9244. Notification prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting and/or provision of an appropriate alternative format of the agenda and documents in the agenda packet. (28 CFR 35.102-35. 104 ADA Title II).

Materials related to an item on this Agenda submitted to the legislative body after distribution of the agenda packet are available for public inspection at City of Exeter, Administration Office 100 N. C St., Exeter CA 93221 during normal business hours.

August 25, 2026 Regular Meeting of the Exeter City Council

PK Whitmire

CERTIFICATE OF RECOGNITION
This certificate is proudly presented to : MAYOR PRO TEM WILSON The City of Exeter proudly recognizes PK Whitmire for her longstanding dedication to cycling safety, active transportation, and the well-being of communities throughout Tulare County. Through her advocacy, volunteerism, and commitment to underserved communities, PK has worked tirelessly to promote bicycle and pedestrian safety, educate and protect local youth, and champion safer and more accessible transportation for all and has proudly represented the Exeter community. The City of Exeter congratulates PK on receiving the Outstanding Transportation Advocate Award from Tulare County Association of Governments (TCAG) and extends its sincere appreciation for her continued service, compassion, and positive impact throughout Tulare County. Presented this 25th day of August, 2026.

COUNCIL MEMBER LENTZ COUNCIL MEMBER RIDDLE MAYOR JOHNSON COUNCIL MEMBER ALVES August 25, 2026 Regular Meeting of the Exeter City Council

EXETER CITY COUNCIL

REGULAR MEETING AGENDA

ACTION MINUTES
August 11, 2026, 6:00 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Regular Meeting on Tuesday, August 11, 2026, at 6:00 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.

Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:00 p.m.

A. CALL TO ORDER CLOSED SESSION
Mayor called the closed session to order at 6:00 PM.

B. PUBLIC COMMENTS REGARDING CLOSED SESSION MATTERS
No public comments were presented.

C. ADJOURN TO CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION(S)

1. GC 54956.9(d)(2) – Conference with Legal Counsel
Re: Potential Initiation of Litigation – Two (2) Cases (facts not known to potential plaintiffs)

2. GC 54956.9(d)(1) – Conference with Legal Counsel
Re Existing Litigation
City of Exeter v. Bumgarner, Tulare County Superior Court No. VCU323368 City of Exeter v. Clark, et al., Tulare County Superior Court No. VCU292152

3. GC 54956.8 – Conference with Real Property Negotiators Property: 125 South ‘B’ Street Exeter California 93221
Agency Negotiator: Jason Ridenour, City Administrator
Negotiating Parties: City of Exeter and Center for Art, Culture, and History Exeter (CACHE)
Under Negotiation: Terms and Conditions of Lease

4. GC 54957.6 – Conference with Labor Negotiations
August 25, 2026 Regular Meeting of the Exeter City Council

Agency Negotiator: Jason Ridenour and Julia Lew
Employee Groups: CLOCEA
7:00 p.m.

D. CALL TO ORDER REGULAR SESSION
Mayor Johnson called the regular session to order at 07:00 p.m. City Attorney Lew noted for the record that there was no reportable action taken out of closed session.

E. INVOCATION
Led by Pastor Ralph Garcia with Radiant Church.

F. PLEDGE OF ALLEGIANCE
Led by Council Member Alves.

G. PUBLIC COMMENT
Public comment from CLOCEA Union Representative Mike Cosenza. Cosenza addressed the City Council on behalf of the group regarding the progress of ongoing labor negotiations with the City.

H. SPECIAL PRESENTATIONS

1. Certificate of Recognition Honoring Radiant Church for Community Clean-Up Days (p. 6) Presented by Mayor Johnson

2. Certificate of Recognition Honoring Mr. and Mrs. Certuche for Community Beautification Efforts (p. 7)
Presented by Mayor Johnson
I. CONSENT CALENDAR
Items listed under the Consent Calendar are considered routine and will be enacted by one motion. There will be no separate discussion of these matters unless a request is made and then the item will be removed from the Consent Calendar to be discussed and voted upon by a separate motion.

1. Approval of July 28, 2026, Regular Meeting Minutes (pp. 8 – 17)

2. Approval of the Payment of Bills for July 24, 2026 (pp. 18 – 27)

3. Approval of Payroll for the Period of July 13, 2026, through July 26, 2026 (pp. 28 – 35)

4. Authorization to Issue a Request for Proposals (RFP) for Website Redesign, Content Management System (CMS), Hosting, and Accessibility Compliance Services (pp. 36 – 57)

5. Approval of a Temporary Street Closure, Amplified Sound Permit, and Fee Waiver for the Center for Art, Culture and History, Exeter (CACHE) Fundraiser on September 26, 2026 (pp. 58 – 64)
August 25, 2026 Regular Meeting of the Exeter City Council

6. Approval of Facility Use Permit and Temporary Street Closure Permit for Hometown Emporium's 30th Anniversary Celebration on September 12, 2026 (pp. 65 – 74)

7. Adoption of Resolution No. 2026-36, A Resolution of the City Council of the City of Exeter, Authorizing the Purchase of a 2027 Ford Explorer Police Interceptor Utility Vehicle utilizing pricing equivalent to State of California CMAS cooperative purchasing pricing, and Authorizing the City Administrator to Execute all Necessary Purchase Documents (pp. 75 – 82)
Council Member Alves announced that he would abstain from voting on Consent Calendar Item I.6 due to a conflict of interest.

Approval of Consent Calendar Items I.1 through I.7, with Council Member Alves abstaining on Item I.6 due to a conflict of interest.
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ

WILSON RIDDLE
(5-0) on
Items I.1-
I.5 and I.7;
(4-0-1) on
Item I.6,
with
Council
Member
Alves
abstaining.

AYE AYE
AYE
(Items I.1-
I.5 & I.7);

ABSTAIN
(Item I.6)

AYE AYE
J. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Public Hearing to Consider:

Second Reading, by Title only, and Adoption of Ordinance No. 720, an Ordinance of the City Council of the City of Exeter Approving the Re-zone and Re-designation of Assessor Parcel Numbers 133-072-042, 135-190-063, 135-190-039, and 135-190- 037, and 135-190-038 to RM1.5 and High Density Residential and the establishment of Chapter 17.59, “By-Right Approvals” in the Zoning Ordinance (pp. 83 – 90) Presented by Jason Ridenour, City Administrator
August 25, 2026 Regular Meeting of the Exeter City Council

Council Member Riddle recused herself from consideration of the item due to a conflict of interest. She stepped down from the dais and did not participate in the discussion or vote.

City Administrator provided a report for the Council and members of the public.

Mayor opened the public hearing at 7:18 p.m. No public comments were presented.

Mayor closed the public hearing at 7:18 p.m.

City Attorney provided second reading of the Ordinance by title only.

Second Reading, by Title only, and Adoption of Ordinance No. 720, an Ordinance of the City Council of the City of Exeter Approving the Re-zone and Re-designation of Assessor Parcel Numbers 133-072-042, 135-190-063, 135-190-039, and 135-190-037, and 135- 190-038 to RM1.5 and High Density Residential and the establishment of Chapter

17.59, “By-Right Approvals” in the Zoning Ordinance.
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
ALVES JOHNSON (4-0) AYE AYE AYE ABSTAIN AYE
Council Member Riddle returned to the dais following the conclusion of the item.

2. Public Hearing to Consider:

Second Reading, by Title only, and Adoption of Ordinance No. 721, an Ordinance of the City Council of the City of Exeter, Adopting a Zoning Text Amendment to Revise Section 17.18-03 to Allow Emergency Shelters as a Permitted Use in the R-M Zoning District (pp. 91 – 95)
Presented by Jason Ridenour, City Administrator
Council Member Lentz and Mayor Pro Tem Wilson recused themselves from the item, and stepped down from the dais due to a conflict of interest. They did not participate in the discussion or vote. City Attorney Lew advised that, because Council Member Lentz and Mayor Pro Tem Wilson had recused themselves, the item would require a unanimous vote of the remaining Council Members for approval.

Council Member Lentz and Mayor Pro Tem Wilson remained in the audience and did not participate in the discussion or vote.

City Administrator provided a report for the Council and members of the public.

Mayor opened the public hearing at 7:20 p.m. No public comments were presented.

Mayor closed the public hearing at 7:20 p.m.

City Attorney provided second reading of the Ordinance by title only.

August 25, 2026 Regular Meeting of the Exeter City Council

Second Reading, by Title only, and Adoption of Ordinance No. 721, an Ordinance of the City Council of the City of Exeter, Adopting a Zoning Text Amendment to Revise Section 17.18-03 to Allow Emergency Shelters as a Permitted Use in the R-M Zoning District
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
ALVES RIDDLE (3-0) AYE ABSTAIN AYE AYE ABSTAIN
Upon conclusion of the item, Council Member Lentz and Mayor Pro Tem Wilson returned to the dais.

3. Code Enforcement Program Update Consideration of Future Code Enforcement Priorities (pp. 96 – 102)
Presented by Zachary Boudreaux, Public Works Director
Public Works Director provided a report for the Council and members of the public.

Mayor opened the item up for public comment. No public comments were presented.

City Council provided direction to staff to focus on educating residents regarding City code requirements and to conduct code enforcement matters in accordance with the City’s adopted ordinances.

4. Review and Approval of the Proposed Improvements for the Rose Garden Park Improvements Project and Authorization to Advertise the Project for Construction Bids (pp. 103 – 112)
Presented by Javier Andrade, Contract City Engineer
City Engineer provided a report for the Council and members of the public.

Mayor opened the item up for public comment. No public comments were presented.

City Council provided direction to staff regarding the proposed improvements.

5. Adoption of Resolution No. 2026-35, A Resolution of the City Council of the City of Exeter, Amending the City of Exeter Temporary Street Closure Policy to Provide an Automatic Application Fee Waiver for Qualifying Nonprofit Organizations and Update Insurance and Risk-Management Requirements (pp. 113 – 152) Presented by Jason Ridenour, City Administrator
City Administrator provided a report for the Council and members of the public.

Mayor opened the item up for public comment. No public comments were presented.

August 25, 2026 Regular Meeting of the Exeter City Council

Adoption of Resolution No. 2026-35, A Resolution of the City Council of the City of Exeter, Amending the City of Exeter Temporary Street Closure Policy to Provide an Automatic Application Fee Waiver for Qualifying Nonprofit Organizations and Update Insurance and Risk-Management Requirements
1st 2nd Result JOHNSON WILSON ALVES RIDDLE LENTZ
ALVES RIDDLE (5-0) AYE AYE AYE AYE AYE

6. Consideration of the Appointment In-Lieu of Election Process for City Council Districts A and D, Including Authorization to Release a District A Application and Schedule a Special City Council Meeting (pp. 153 – 169)
Presented by Francesca Nevarez, City Clerk/Human Resources Manager City Clerk/Human Resources Manager provided a report for the Council and members of the public.

Mayor opened the item up for public comment. No public comments were presented.

Appointment In-Lieu of Election Process for City Council Districts A and D, Including Authorization to Release a District A Application and Schedule a Special City Council Meeting for August 18, 2026, at 6:00 p.m.
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
JOHNSON WILSON (5-0) AYE AYE AYE AYE AYE
K. CITY COUNCIL ITEMS OF INTEREST
Council Member Alves reported that National Night Out was a success and recognized the community’s participation and support. He also acknowledged the start of the school year and extended well wishes to students, families, and school staff. Council Member Alves announced that a ceremony honoring Sergeant Adolph Aguirre will be held on September 18, 2026, at 10:00 a.m. at the Exeter Cemetery.

Mayor Pro Tem Wilson reported that National Night Out was a successful event and thanked those who participated. He announced a Tooleville Board Water meeting will be held soon.

He also commented on the start of the school year and emphasized the importance of street safety.

Council Member Riddle reported on the success of National Night Out and thanked all groups involved. Council Member Riddle announced that Sergeant Adolph Aguirre will be brought home on September 11, 2026, and that a ceremony honoring him will be held on September 18, 2026, at the Exeter Cemetery.

August 25, 2026 Regular Meeting of the Exeter City Council

Council Member Riddle requested that the Golf Cart Master Plan be placed on a future City Council meeting agenda.

Approval to place the Golf Cart Master Plan on a Future Meeting Agenda. 1st 2nd Result JOHNSON WILSON ALVES RIDDLE LENTZ
ALVES WILSON (5-0) AYE AYE AYE AYE AYE
Council Member Lentz had nothing to report.

Mayor Johnson reported that National Night Out was a great success and commended the Police Officers for their efforts and participation in the event. Mayor Johnson also recognized the upcoming ceremony honoring Sergeant Adolph Aguirre on September 18, 2026.

L. CITY ADMINISTRATOR/DEPARTMENT COMMENTS
City Administrator, Public Works Director, Chief of Police, Finance Director, City Attorney and City Clerk/Human Resources provided comments/reports.

M. REGULAR MEETING ADJOURNMENT
Mayor adjourned the meeting at 8:28 p.m.
____________________________
Francesca Nevarez, City Clerk
August 25, 2026 Regular Meeting of the Exeter City Council

EXETER CITY COUNCIL

SPECIAL MEETING AGENDA

ACTION MINUTES
August 18, 6:00 PM
City Hall, 137 North F Street
Exeter, California 93221
Mayor
Jacob Johnson
Mayor Pro Tem
Jeff Wilson
Council Members
Vicki Riddle
Frankie Alves
Bobby Lentz
Notice is hereby given that the Exeter City Council will hold a Special Meeting on Tuesday, August 18, 2026, at 6:00 p.m. in person at Exeter City Hall located at 137 N. F St. in Exeter California, 93221.

Staff Reports related to items on the agenda are available on the City’s website at https://cityofexeter.ca.gov/ and available for viewing at City Hall. 6:00 p.m.

A. CALL TO ORDER REGULAR SESSION
Mayor called the regular session to order at 6:00 p.m.

B. INVOCATION
Led by Mayor Johnson.

C. PLEDGE OF ALLEGIANCE
Led by Council Member Alves.

D. PUBLIC COMMENTS
No public comments were presented.

E. INDIVIDUAL BUSINESS ITEMS
Comments related to Individual Business and Public Hearing Items are limited to three (3) minutes per speaker, for a maximum of 30 minutes per item. The Mayor may reasonably limit or extend the public comment period to preserve the Council's interest in conducting efficient, orderly meetings.

1. Consideration to Adopt Resolution No. 2026-37, A Resolution of the City Council of the City of Exeter, Appointing Vicki Riddle to the Office of City Council District D in Lieu of Election; Review Applications Submitted by Eligible Electors for City Council District A; and Consideration to Adopt Resolution No. 2026-38, Appointing an Eligible Elector to August 25, 2026 Regular Meeting of the Exeter City Council

the Office of City Council District A in Lieu of Election Pursuant to California Elections Code §10229 (pp. 3 - 32)
Presented by Jason Ridenour, City Administrator
City Administrator provided a report for the Council and members of the public.

Mayor opened the item regarding the adoption of Resolution No. 2026-37 up for public comment. No public comments were presented.

Adoption of Resolution No. 2026-37, A Resolution of the City Council of the City of Exeter, Appointing Vicki Riddle to the Office of City Council District D in Lieu of Election. 1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON JOHNSON (5-0) AYE AYE AYE AYE AYE
The City Council asked a series of questions of the applicants for City Council District A who were in attendance, and each applicant was provided an opportunity to respond.

Mayor Pro Tem Wilson made a motion to appoint Alexander Workman to the office of City Council District A. The motion was seconded by Council Member Lentz.

Adoption of Resolution No. 2026-38, Appointing Alexander Workman to the Office of City Council District A in Lieu of Election.
1st 2nd Result JONHSON WILSON ALVES RIDDLE LENTZ
WILSON LENTZ (5-0) AYE AYE AYE AYE AYE
F. SPECIAL MEETING ADJOURNMENT
Mayor adjourned the meeting at 6:28 p.m.
_______________________________________________
Francesca Nevarez, City Clerk
August 25, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

August 25, 2026
Wording for Agenda:

Approval of the Payment of Bills for July 31, 2026, August 7, 2026, and August 12, 2026.

Submitting Department:

Finance
Contact Name:

Janie Rodriguez, Finance Director
Staff recommends that the City Council approve the payment of bills in the following amounts. • $8,345.60 dated July 31, 2026, for accrued expenditures charged to FY 2025-2026 • $4,519.48 dated July 31, 2026, for expenditures charged to FY 2026-2027 • $651.00 dated July 31, 2026, for accrued expenditures charged to FY 2025-2026 • $127.67 dated July 31, 2026, for accrued expenditures charged to FY 2025-2026 • $127.90 dated July 31, 2026, for accrued expenditures charged to FY 2025-2026 • $204.52 dated July 31, 2026, for expenditures charged to FY 2026-2027 • $81,172.97 dated August 7, 2026, for accrued expenditures charged to FY 2025-2026 • $425,921.70 dated August 7, 2026, for expenditures charged to FY 2026-2027 • $15,742.57 dated August 12, 2026, for expenditures charged to FY 2026-2027 The Finance Department has reviewed and compiled invoices and expenses for city operations for approval by the City Council, which are summarized and attached to this report.

The payment of bills is recurring action presented to the City Council to ensure transparency and fiscal oversight of city expenditures. The item reflects payments made for various city services, supplies, utilities, and obligations incurred in the normal course of business. All bills have been reviewed by the Finance Department and are within budgeted appropriations.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R.___
Agenda Item Number: I.3.

Department Recommendation:

Summary:

Background:

August 25, 2026 Regular Meeting of the Exeter City Council

• Total amount: $536,813.41 dated July 31, 2026, August 7, 2026, and August 12, 2026 • Funding source: Various city departmental budgets
• Budget implications: All payments are within the approved Fiscal Year 2025-2026 and Fiscal Year 2026-2027 budgets. No additional appropriations are necessary.

The City Council routinely approves payment of bills during regular meetings. This item is part of the standard financial reporting and authorization process. • Payments for Publication dated July 31, 2026
• Payments for Publication dated August 7, 2026
• Payments for Publication dated August 12, 2026
I move to approve the payment of bills in the amount of $536,813.41 dated July 31, 2026, August 7, 2026, and August 12, 2026.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/31/2026 13:29:34 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 070126 Comment... LEAF 07/01/2026
Approval Date for Report........... 07 01 2026
Payments Through Date.............. 07 01 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 070126 COMMENT... LEAF 07/01/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
M-07012026-280 LEAF 07/01/2026
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/31/2026 13:29:34 Payments for Publication GL335R-V08.23 PAGE Approved on 7/01/2026 for Payments Through 7/01/2026
Vendor Name Description Amount
LEAF CAPITAL FUNDING LLC @FY@PD-JUN KYOCERA 3554C 127.90 ** Final Totals... 127.90
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/31/2026 13:29:34 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 1
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/31/2026 13:29:34 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 127.90
TOTAL ALL FUNDS 127.90
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 127.90
TOTAL ALL BANKS 127.90
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/31/2026 13:35:59 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 070326 Comment... SIPTRUNK 07/03/2026
Approval Date for Report........... 07 03 2026
Payments Through Date.............. 07 03 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 070326 COMMENT... SIPTRUNK 07/03/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
M-07032026-281 SIPTRUNK 07/03/2026
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/31/2026 13:35:59 Payments for Publication GL335R-V08.23 PAGE Approved on 7/03/2026 for Payments Through 7/03/2026
Vendor Name Description Amount
SIPTRUNK INC JUL 2026 SIPTRUNK 204.52
** Final Totals... 204.52
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/31/2026 13:35:59 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 9
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/31/2026 13:35:59 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 147.75
105 WATER FUND 27.93
106 SANITATION FUND 4.72
107 SEWER FUND 24.12
TOTAL ALL FUNDS 204.52
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 204.52
TOTAL ALL BANKS 204.52
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/31/2026 13:45:24 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 070826 Comment... EMD VOIP 07/08/2026
Approval Date for Report........... 07 08 2026
Payments Through Date.............. 07 08 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 070826 COMMENT... EMD VOIP 07/08/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
M-07082026-283 EMD VOIP 07/08/2026
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/31/2026 13:45:24 Payments for Publication GL335R-V08.23 PAGE Approved on 7/08/2026 for Payments Through 7/08/2026
Vendor Name Description Amount
EMD NETWORKING SERVICES, INC. @FY@MAY 2026 VOIP 651.00
** Final Totals... 651.00
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/31/2026 13:45:24 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 9
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/31/2026 13:45:24 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 469.40
105 WATER FUND 88.46
106 SANITATION FUND 20.52
107 SEWER FUND 72.62
TOTAL ALL FUNDS 651.00
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 651.00
TOTAL ALL BANKS 651.00
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/31/2026 14:14:19 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 071326 Comment... CARD MEMBER S 07/13/2026 Approval Date for Report........... 07 13 2026
Payments Through Date.............. 07 13 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 071326 COMMENT... CARD MEMBER S 07/13/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
M-07132026-284 CARD MEMBER S 07/13/2026
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/31/2026 14:14:19 Payments for Publication GL335R-V08.23 PAGE Approved on 7/13/2026 for Payments Through 7/13/2026
Vendor Name Description Amount
CARD MEMBER SERVICES @FY@LVL 3 HOLSTER-ALIEN 8,345.60
** Final Totals... 8,345.60
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/31/2026 14:14:19 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 147
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/31/2026 14:14:19 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 5,193.81
105 WATER FUND 726.78
107 SEWER FUND 628.85
137 COPS 396.21
141 MEASURE P 1,399.95
TOTAL ALL FUNDS 8,345.60
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 8,345.60
TOTAL ALL BANKS 8,345.60
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/31/2026 13:52:22 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 071326 Comment... FORTE 07/13/2026
Approval Date for Report........... 07 13 2026
Payments Through Date.............. 07 13 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 071326 COMMENT... FORTE 07/13/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
M-07132026-285 FORTE 07/13/2026
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/31/2026 13:52:22 Payments for Publication GL335R-V08.23 PAGE Approved on 7/13/2026 for Payments Through 7/13/2026
Vendor Name Description Amount
CSG FORTE PAYMENTS INC. @FY@JUN CC PROCESS FEES 127.67
** Final Totals... 127.67
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/31/2026 13:52:22 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 2
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/31/2026 13:52:22 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
141 MEASURE P 127.67
TOTAL ALL FUNDS 127.67
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 127.67
TOTAL ALL BANKS 127.67
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/31/2026 13:57:23 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 072026 Comment... EMD 07/20/2026
Approval Date for Report........... 07 20 2026
Payments Through Date.............. 07 20 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 072026 COMMENT... EMD 07/20/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
M-07202026-329 EMD 07/20/2026
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/31/2026 13:57:23 Payments for Publication GL335R-V08.23 PAGE Approved on 7/20/2026 for Payments Through 7/20/2026
Vendor Name Description Amount
EMD NETWORKING SERVICES, INC. JUL 2026 MONTHLY BILLING 4,519.48 ** Final Totals... 4,519.48
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
7/31/2026 13:57:23 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 4
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
07/31/2026 13:57:23 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 1,129.88
105 WATER FUND 1,468.83
106 SANITATION FUND 451.94
107 SEWER FUND 1,468.83
TOTAL ALL FUNDS 4,519.48
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 4,519.48
TOTAL ALL BANKS 4,519.48
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
08/07/2026 10:04:21 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 080726 Comment... CHECK RUN @FY@08/07/2026 Approval Date for Report........... 08 07 2026
Payments Through Date.............. 08 07 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 080726 COMMENT... CHECK RUN @FY@08/07/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-08072026-372 CHECK RUN @FY@08/07/2026
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
8/07/2026 10:04:21 Payments for Publication GL335R-V08.23 PAGE Approved on 8/07/2026 for Payments Through 8/07/2026
Vendor Name Description Amount
AEP CALIFORNIA LLC @FY@2025 FORD PIU 26,438.09
AUTOZONE INC @FY@F-250-SHOCK ABSOR 73.80
BOGIE'S PUMP SYSTEM INC @FY@HOMA MODEL PUMP-QUIN 9,536.78 CENTRAL CAL WATERWORKS, INC @FY@CONTROLLER REPAIR 838.41 COLLINS & SCHOETTLER @FY@JUN 2026 CITY PLANNI 11,244.00 DATA TICKET, INC @FY@JUNE CITATION PROCES 95.60
DEPT OF TRANSPORTATION @FY@APR-JUN 2026 SIGNALS 583.99
DOOLEY ENTERPRISES INC @FY@9MM FULL METAL JACKE 5,060.46 HERR PEDERSEN & BERGLUND, LLP @FY@JUN 26 PERSONNEL MAT 70.61 MCCORMICK KABOT JENNER & LEW @FY@APR 26 LEGAL SERVICE 14,764.00 PROVOST & PRITCHARD @FY@JUN 2026 TOOLEVILLE 2,725.83
SELF-HELP ENTERPRISES @FY@JUN26 16004 ACT DELI 8,878.24 TRANSUNION RISK & ALTERNATIVE @FY@JUN 2026 PERSON SEAR 100.00 VERIZON WIRELESS @FY@PD-5/29/26-6/28/26 763.16
** Final Totals... 81,172.97
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
8/07/2026 10:04:21 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 37
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
08/07/2026 10:04:21 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 25,654.27
105 WATER FUND 3,979.04
106 SANITATION FUND 200.00
107 SEWER FUND 10,378.88
109 GAS TAX FUND 583.99
111 CDBG REVOLVING FUND 682.20
116 LOW/MODERATE HOUSING FUND 366.60
117 FTHB PROGRAM INCOME FUND 227.29
118 HOME FUND 7,576.35
128 GRANTS 25.80
137 COPS 26,438.09
141 MEASURE P 5,060.46
TOTAL ALL FUNDS 81,172.97
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 81,172.97
TOTAL ALL BANKS 81,172.97
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
08/07/2026 08:05:08 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 080726 Comment... CHECK RUN 08/07/2026
Approval Date for Report........... 08 07 2026
Payments Through Date.............. 08 07 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 080726 COMMENT... CHECK RUN 08/07/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-08072026-347 CHECK RUN 08/07/2026
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
8/07/2026 8:05:08 Payments for Publication GL335R-V08.23 PAGE Approved on 8/07/2026 for Payments Through 8/07/2026
Vendor Name Description Amount
A.R.E AUTO PARTS INC. 35LB CRIMSON 2 GRS 621.56
AAA QUALITY SERVICES 7/26/26-8/22/26-CITY PRK 1,071.57
ARIAS/ CHRISTINA JUL MILEAGE REIM-TC RECO 17.69
AUTOZONE INC E07-DLG BRAKE ROTOR/PADS 1,420.00
BRUMLEY/ CRAIG PW-SERVICE GATE OPERATOR 328.19
BSK ASSOCIATES EXT-RADIUM TOTAL 226/228 410.00
BUSTOS HEATING & COOLING SENIOR CENTER-HVAC REPAI 450.00 C.L.E.A. AUG 2026 LT DISABILITY 97.50
CALIFORNIA TURF EQUIPMENT MOWER-5 QTY V-BELTS 773.01
CITY OF EXETER 6/18-7/18/26 GV 3 3,869.35
CITY OF VISALIA AUG 2026 ANIMAL SERVICE 17,107.69
CONNELLEY/ CHRISTOPHER UB DEPOSIT REFUND 157.27
COUNTY OF TULARE DISPATCH-7/1/26-6/30/27 150,849.00
CREECH/ JACE ANNUAL BOOT REIMBURSEMEN 201.18
CULLIGAN JUL FD WTR SERVICE 179.55
DEPARTMENT OF MOTOR VEHICLES LIC PLATE REPLCM-1520578 27.00 ERMA 4Q26 BILLING PRGM YR 1 910.00
EXETER CHAMBER OF COMMERCE BUSINESS MEMBER DUES 550.00
EXETER MERCANTILE CO. 3/8-16 X 2-1/2 HEX CAP 322.55
EXETER MOTORS, INC. E04-SOCKET ASY 2,406.52
EYNAUD/ RONALD & ANNA UB DEPOSIT REFUND 258.20
FRAGA TOWELS AND LINENS UB DEPOSIT REFUND 101.31
HOLLAND/ CHRISTIAN UB DEPOSIT REFUND 9.35
HORIZON DISTRIBUTORS INC ROAMLRKIT/NOD HUNTER 1,203.15
JACK GRIGGS INC JULY 2026 GAS 15,823.58
KIRK/ LANCELOT UB DEPOSIT REFUND 121.45
LEXIPOL, LLC ANNUAL TRAINING BULLETIN 1,590.47
MID VALLEY DISPOSAL, LLC JUL 2026 MID VALLEY 122,696.05 NEUMO RECORDS LLC JULY 2026 APP HOSTING 3,778.66
PENA'S DISPOSAL INC PD JUL 2026 SHRED 261.86
PFEIFFER/ JEFFREY AND JEANETTE SQUIRREL EXTRACT-DOBSON 1,580.00 SCA OF CA, LLC JUL 2026 AIR ST SWEEPING 4,750.00
SCHNACKENBERG/ JAKE UB DEPOSIT REFUND 69.04
SHERWIN WILLIAMS COMPANY 210 QTY 5 GAL PAINT 5,486.44
SIERRA GENERAL ENGINEERING STRM BASIN MAINT-GLZE/BE 5,900.00 SOUTHERN CALIFORNIA EDISON 9143-6/11/26-7/12/26 62,392.62 SOUTHERN CALIFORNIA GAS CO. 1600-6/26/26-7/28/26 709.86 STANDARD INSURANCE CO. AUG 2026 LIFE INSURANCE 2,451.44 STAPLES, INC. 2PK CHAIR MAT 349.03
T-MOBILE PD 6/21/26-7/20/26 CELL 1,670.47
TELSTAR INSTRUMENTS FLOW METER CALIBRATION 798.00
TRANSUNION RISK & ALTERNATIVE JUL 2026 PERSON SEARCH 100.00 TULARE COUNTY LAFCO 26/27 LAFCO COST 4,659.17
UNIFIRST CORPORATION 7/21/26 UNIFORM CLEANING 984.95
UNIVAR SOLUTIONS USA INC JUL SOD HYPO WELL 13 2,634.47
VAST NETWORKS AUG 2026 FD INTERNET 2,500.00
WEST COAST TOW PD-TOW/HOOK FEE 320.00
WIZIX TECHONOLOGY GROUP INC ADMIN 7/1-7/31/26 OVERAG 952.50 ** Final Totals... 425,921.70
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
8/07/2026 8:05:08 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 288
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
08/07/2026 08:05:08 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
104 GENERAL FUND 200,127.15
105 WATER FUND 39,798.78
106 SANITATION FUND 123,221.43
107 SEWER FUND 27,878.68
109 GAS TAX FUND 9,261.68
121 INSURANCE FUND 3,361.44
140 LANDSCAPE AND LIGHTING DISTR 3,755.07
141 MEASURE P 18,517.47
TOTAL ALL FUNDS 425,921.70
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 425,921.70
TOTAL ALL BANKS 425,921.70
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
08/12/2026 08:46:57 Payments for Publication GL050S-V08.23 COVERPAGE GL335R
Report Selection:

Run Group... 081226 Comment... CHECK RUN 08/12/2026
Approval Date for Report........... 08 12 2026
Payments Through Date.............. 08 12 2026
Cutoff Amount to be Used........... 0000000
RUN GROUP... 081226 COMMENT... CHECK RUN 08/12/2026

DATA-JE-ID DATA COMMENT
-------------- ------------------------
D-08122026-405 CHECK RUN 08/12/2026
Run Instructions:

Jobq Banner Copies Form Printer Hold Space LPI Lines CPI CP SP RT L 01 LASERHP4 Y S 6 066 10
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
8/12/2026 8:46:57 Payments for Publication GL335R-V08.23 PAGE Approved on 8/12/2026 for Payments Through 8/12/2026
Vendor Name Description Amount
BIG TEX TRAILER WORLD INC UTILITY TRAILER 15,742.57
** Final Totals... 15,742.57
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
8/12/2026 8:46:57 Payments for Publication GL335R-V08.23 PAGE TOTAL NUMBER OF RECORDS PRINTED 2
August 25, 2026 Regular Meeting of the Exeter City Council

AVENU FINANCIAL SYSTEM CITY OF EXETER
08/12/2026 08:46:57 Payments for Publication GL060S-V08.23 RECAPPAGE GL335R
FUND RECAP:

FUND DESCRIPTION DISBURSEMENTS
---- ----------------------------
105 WATER FUND 7,871.29
107 SEWER FUND 7,871.28
TOTAL ALL FUNDS 15,742.57
BANK RECAP:

BANK NAME DISBURSEMENTS
---- ----------------------------
BANK BANK OF THE SIERRA 15,742.57
TOTAL ALL BANKS 15,742.57
August 25, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

August 25, 2026
Wording for Agenda:

Approval of Payroll for the Periods of December 28, 2014, through June 19, 2022, and July 27, 2026, through August 9, 2026.

Submitting Department:

Finance
Contact Name:

Janie Rodriguez, Finance Director
Staff recommends that the City Council approve payroll for the periods of December 28, 2014, to June 19, 2022, and July 27, 2026, to August 9, 2026, in the following amounts. • $13,366.90 for December 28, 2014, through June 19, 2022, period with a check date of August 5, 2026
• $ 106,134.32 for July 27, 2026, through August 9, 2026, period with a check date of August 14, 2026.

This item requests City Council approval of payroll expenditures incurred during the pay periods of December 28, 2014, through June 19, 2022, and July 27, 2026, through August 9, 2026, timely approval ensures the city remains compliant with labor obligations and continues uninterrupted compensation to employees.

The City of Exeter processes payroll on a biweekly basis. City Council approval is required for each payroll cycle as part of the City’s fiscal oversight procedures. The current payroll covers all regular full-time, part-time, and temporary employees for the specified pay period.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R.___
Agenda Item Number: I.4.

Department Recommendation:

Summary:

Background:

August 25, 2026 Regular Meeting of the Exeter City Council

• Total payroll amount: $119,501.22 (for December 28, 2014, through June 19, 2022 and July 27, 2026, through August 9, 2026, payroll periods) • Funding source: Approved departmental salary budgets
• Budget implications: Payroll is within the adopted Fiscal Year 2026-2027 budget; no additional funds are required.

Payroll approval is a standing item brought to the City Council regularly to ensure accountability and continuity of operations.
• Payroll Register for the period of December 28, 2014, through June 19, 2022. • Payroll Register for the period of July 27, 2026, through August 9, 2026.

I move to approve payroll for the periods of December 28, 2014, through June 19, 2022, and July 27, 2026, through August 9, 2026, in the amount of $119,501.22.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

August 25, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-08/06/2026 14.43.06 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 1 DATING 8/05/2026- 8/05/2026 CHECK DATE 8/05/2026

DIRECT DEPOSIT IS TURNED OFF

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
1912 13,366.90 YARBER/ISABEL 422 1
TOTALS FOR CHECK FORM: CHEK

NEGOTIABLE CHECKS COUNTS
13,366.90 *EMPLOYEE CHECKS 1

0.00 *VENDOR CHECKS 0

0.00 *BANK CHECKS 0
13,366.90 **TOTAL NEGOTIABLE CHECKS 1

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
13,366.90 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0
August 25, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-08/06/2026 14.43.06 PAGE 2 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 8/05/2026- 8/05/2026 CHECK DATE 8/05/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP
1 104 13,366.90 13,366.90 .00
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
August 25, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-08/06/2026 14.43.06 PAGE 3 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 8/05/2026- 8/05/2026 CHECK DATE 8/05/2026

EMR FUND DEPT HOME FULL PART TEMP FEMALE

CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 421 POLICE 13,366.90 1 1
TOTAL 13,366.90 1 1
August 25, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-08/06/2026 14.43.06 PAGE 4 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 8/05/2026- 8/05/2026 CHECK DATE 8/05/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP

GRAND TOTALS

NEGOTIABLE CHECKS COUNTS
13,366.90 *EMPLOYEE CHECKS 1

0.00 *VENDOR CHECKS 0

0.00 *BANK CHECKS 0
13,366.90 **TOTAL NEGOTIABLE CHECKS 1

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
13,366.90 ***GRAND TOTAL

NON-NEGOTIABLE CHECKS

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0

0.00 **TOTAL NON-NEGOTIABLE CHECKS 0

NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
13,366.90 *EMPLOYEE CHECKS 1

0.00 *VENDOR CHECKS 0

0.00 *BANK CHECKS 0

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0
13,366.90 ***TOTAL NEGOTIABLE & NON-NEGOT 1

0.00 *OTHER CHECKS 0
13,366.90 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 1
August 25, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-08/13/2026 14.50.20 PAGE 1 CHECK FORM..CHEK CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 1 DATING 7/27/2026- 8/09/2026 CHECK DATE 8/14/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
1913 63.69 CA STATE DISBURSEMENT UN 2 1 VENDOR CHECK
1914 31.21 LANDEROS/SAVANNAH KAYLE 782 1
1915 1,839.07 MELLINGER/GRANT EDWARD 790 1
TOTALS FOR CHECK FORM: CHEK

NEGOTIABLE CHECKS COUNTS
1,870.28 *EMPLOYEE CHECKS 2

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
1,933.97 **TOTAL NEGOTIABLE CHECKS 3

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
1,933.97 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS

0.00 *DIRECT DEPOSIT STUBS 0

0.00 *VENDOR DIR DEP STUBS 0
August 25, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-08/13/2026 14.50.20 PAGE 2 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 1 DATING 7/27/2026- 8/09/2026 CHECK DATE 8/14/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
55137 214.50 CLOCEA 4 1 VENDOR STUB ONLY
55138 308.00 EXETER POLICE OFFICER AS 3 1 VENDOR STUB ONLY 55139 192.94 EXETER POLICE OFFICER AS 3A 1 VENDOR STUB ONLY 55140 2,249.36 ARIAS/CHRISTINA 730 1 STUB ONLY
55141 2,884.59 QUINTANA FRANCESCA N 742 1 STUB ONLY
55142 177.41 QUINTANA FRANCESCA N 742 2 STUB ONLY
55143 4,917.74 RIDENOUR/JASON CHARLES 763 1 STUB ONLY
55144 621.42 RIDENOUR/JASON CHARLES 763 2 STUB ONLY
55145 1,481.67 CARTER/AMY JO 502 1 STUB ONLY
55146 3,090.07 HERNANDEZ/XOCHITL 306 1 STUB ONLY
55147 319.89 HERNANDEZ/XOCHITL 306 2 STUB ONLY
55148 1,508.54 RAMOS LEON/YOSENIA 776 1 STUB ONLY
55149 3,983.24 RODRIGUEZ/JANIE 786 1 STUB ONLY
55150 444.40 RODRIGUEZ/JANIE 786 2 STUB ONLY
55151 1,717.29 TOBIAS/ANTHONY JORDAN 746 1 STUB ONLY
55152 1,880.82 BROWN/ANDREW EUGENE 762 1 STUB ONLY
55153 2,613.03 BRYANT/EZRA JOSEPH 752 1 STUB ONLY
55154 1,820.41 CARRETERO/VANESSA 402 1 STUB ONLY
55155 1,777.88 DONLEY/COLLIN BRENT 788 1 STUB ONLY
55156 1,898.64 DUNAGAN/MATTHEW THOMAS 787 1 STUB ONLY
55157 2,466.59 GREEN GROVE/BRAYDEN TAY 767 1 STUB ONLY
55158 635.55 GRIMSLEY/RICK WAYNE 791 1 STUB ONLY
55159 3,263.07 HEINKS/RYAN DAVID 765 1 STUB ONLY
55160 669.39 HEINKS/RYAN DAVID 765 2 STUB ONLY
55161 1,702.93 HERNANDEZ/ANDY 780 1 STUB ONLY
55162 1,406.24 HILL/HANNAH GRACE 747 1 STUB ONLY
55163 1,846.09 LINARES/FRANCISCO JR 772 1 STUB ONLY
55164 2,261.58 MAGANA MARTINEZ JOEL 773 1 STUB ONLY
55165 3,695.78 MOORE/ROBERT HARRY 764 1 STUB ONLY
55166 597.30 MOORE/ROBERT HARRY 764 2 STUB ONLY
55167 1,948.74 MORALES/SKYLEENA ROSE 779 1 STUB ONLY
55168 4,641.14 SCHIMPF/ROBERT BRIAN 766 1 STUB ONLY
55169 804.30 SCHIMPF/ROBERT BRIAN 766 2 STUB ONLY
55170 2,237.48 SHIELDS/ZION 708 1 STUB ONLY
55171 2,613.61 VILLARREAL/ISIDRO 707 1 STUB ONLY
55172 2,211.13 ALDRIDGE/GARY 618 1 STUB ONLY
55173 3,886.45 BOUDREAUX/ZACHARY MICHA 756 1 STUB ONLY
55174 421.49 BOUDREAUX/ZACHARY MICHA 756 2 STUB ONLY
55175 1,847.91 HUGGINS/KYLE AARON 621 1 STUB ONLY
55176 2,648.24 MILLAN/MARCUS 622 1 STUB ONLY
55177 321.27 MILLAN/MARCUS 622 2 STUB ONLY
55178 519.28 WENDT/EDDIE 626 1 STUB ONLY
55179 51.51 WENDT/EDDIE 626 2 STUB ONLY
55180 187.29 ARIAS/KAYLA OLIVIA 774 1 STUB ONLY
55181 1,832.95 GARVER/ELIJAH 712 1 STUB ONLY
55182 62.43 HANEY/CAMERON GARRETT B 789 1 STUB ONLY
55183 187.29 MADRIGAL/GRACE EMMA 784 1 STUB ONLY
55184 1,811.11 ARROYO/MARIE 623 1 STUB ONLY
August 25, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-08/13/2026 14.50.20 PAGE 3 CHECK FORM..STUB CHECK REGISTER PR311R-V14.25 Paymate
PERIOD 1 DATING 7/27/2026- 8/09/2026 CHECK DATE 8/14/2026

DIRECT DEPOSIT IS TURNED ON

CHECK CHECK EMPLOYEE/BANK/VENDOR CHECK

NUMBER AMOUNT NAME CODE SEQ
55185 918.68 ARROYO/MARIE 623 2 STUB ONLY
55186 7,776.30 ARROYO/MARIE 623 3 STUB ONLY
55187 1,528.31 QUIROZ/PATRICK P 512 1 STUB ONLY
55188 2,942.24 RAMIREZ/GABRIEL GRACILI 761 1 STUB ONLY
55189 2,267.17 RAMIREZ/JUAN 608 1 STUB ONLY
55190 1,691.90 RIVERA/RYAN 733 1 STUB ONLY
55191 2,917.68 HIFNER/CHRISTOPHER 736 1 STUB ONLY
55192 565.60 RUBIO/IVAN 750 1 STUB ONLY
55193 1,250.86 CREECH/JACE W 777 1 STUB ONLY
55194 1,461.63 MCCOOL/JASPER JAX 785 1 STUB ONLY
TOTALS FOR CHECK FORM: STUB

NEGOTIABLE CHECKS COUNTS

0.00 *EMPLOYEE CHECKS 0

0.00 *VENDOR CHECKS 0

0.00 *BANK CHECKS 0

0.00 **TOTAL NEGOTIABLE CHECKS 0

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0

0.00 **TOTAL FOR CHECK FORM

NON-NEGOTIABLE CHECKS
103,484.91 *DIRECT DEPOSIT STUBS 55
715.44 *VENDOR DIR DEP STUBS 3
August 25, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-08/13/2026 14.50.20 PAGE 4 RECAP BY FUND CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 7/27/2026- 8/09/2026 CHECK DATE 8/14/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP
1 104 78,384.64 58,165.68 57,896.84
1 105 19,082.88 19,700.77 18,985.58
1 106 .00 1,163.99 1,163.99
1 107 .00 16,018.84 15,132.59
1 121 .00 2,430.79 2,430.79
1 141 7,887.67 7,875.12 7,875.12
NOTE--"HOME TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY HOME FUND (NET PAY + REIMB. EXP.) #2 PAYROLL REGISTER (CHECK AMOUNT)
NOTE--"WORKED TOTALS" CHECK AMOUNT CAN BE RECONCILED TO THE FIGURES OF THE FOLLOWING REPORTS:
#1 CALCULATION TOTALS BY FUND WORKED (NET PAY + REIMB. EXP.) #2 LABOR DISTRIBUTION (NET PAY + REIMB. EXP.)
August 25, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-08/13/2026 14.50.20 PAGE 5 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 7/27/2026- 8/09/2026 CHECK DATE 8/14/2026

EMR FUND DEPT HOME FULL PART TEMP FEMALE

CODE CODE CODE TOTALS EMPLOYEE COUNTS
1 104 402 ADMINISTRATION 10,850.52 3 2
1 104 403 FINANCE 12,545.10 5 4
1 104 421 POLICE 40,780.57 16 1 3
1 104 431 STREET 11,907.28 4 1
1 104 471 RECREATION 2,301.17 1 4 3
1 105 461 WATER 19,082.88 5 1
1 141 405 CODE ENFORCEMENT 1,691.90 1
1 141 421 POLICE 2,917.68 1
1 141 471 RECREATION LEADER 565.60 1
1 141 472 PARKS 2,712.49 2
TOTAL 105,355.19 39 5 1 13
August 25, 2026 Regular Meeting of the Exeter City Council

PAYROLL........S BI-WEEKLY RUN-08/13/2026 14.50.20 PAGE 6 RECAP BY DEPT CHECKS/STUBS/MANUAL/CANC'D PR311R-V14.25 Paymate PERIOD 1 DATING 7/27/2026- 8/09/2026 CHECK DATE 8/14/2026

EMPLOYER FUND HOME WORKED WORKED

CODE CODE TOTALS TOTALS DIR DEP

GRAND TOTALS

NEGOTIABLE CHECKS COUNTS
1,870.28 *EMPLOYEE CHECKS 2

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
1,933.97 **TOTAL NEGOTIABLE CHECKS 3

OTHER CHECKS

0.00 *MANUAL CHECKS 0

0.00 *CANCELLED CHECKS 0
1,933.97 ***GRAND TOTAL

NON-NEGOTIABLE CHECKS
103,484.91 *DIRECT DEPOSIT STUBS 55
715.44 *VENDOR DIR DEP STUBS 3
104,200.35 **TOTAL NON-NEGOTIABLE CHECKS 58

NEGOTIABLE CHECKS/NON-NEGOTIABLE CHECKS
1,870.28 *EMPLOYEE CHECKS 2

63.69 *VENDOR CHECKS 1

0.00 *BANK CHECKS 0
103,484.91 *DIRECT DEPOSIT STUBS 55
715.44 *VENDOR DIR DEP STUBS 3
106,134.32 ***TOTAL NEGOTIABLE & NON-NEGOT 61

0.00 *OTHER CHECKS 0
106,134.32 ***TOTAL NEG, NON-NEG, OTHER CHECKS
TOTAL SEQ 1 FEMALES 13
August 25, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

August 25, 2026
Wording for Agenda:

Authorization to Release a Request for Proposals (RFP) for Municipal Financial Management System Software, Application Hosting, Implementation and Technology Services.

Submitting Department:

Finance
Contact Name:

Janie Rodriguez, Finance Director
Staff recommend that the City Council authorize staff to release a Request for Proposals (RFP) for Financial Management System Software, Application Hosting, Implementation, and Technology Services.

The City of Exeter relies on its financial systems application hosting and technology services to support essential municipal operations, including general ledger, accounting, budgeting, accounts payable, utility billing, purchasing, payroll and human resources, cash management, and financial reporting. The City currently utilizes Neumo Group, LLC, for its financial management and accounting functions. The system was originally implemented in 2008 and has supported the City’s financial operations for many years. The current agreement provides for application hosting, system maintenance, software support, and related technology services necessary for the continued operation of the City's financial management system.

Since implementation of the current system, the City's financial management, reporting, technology, security, and operational needs have continued to evolve. Staff recommend conducting a competitive procurement process to evaluate available financial management software solutions and determine whether alternative solutions may better meet the City's current and future operational, reporting, integration, security, technology and usability needs.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.5.

Department Recommendation:

Background & Summary:

August 25, 2026 Regular Meeting of the Exeter City Council

The proposed Request for Proposals (RFP) will allow the City to establish its current and future system requirements and obtain proposals from qualified financial management software providers. Proposals will be evaluated based on criteria identified in the RFP, which include system functionality, ease of use, implementation requirements, data conversion and historical data accessibility, integration capabilities, reporting and analytics, security, customer support, scalability, and overall cost.

The City will consider proposals for municipal financial management systems, integrated financial management platforms, enterprise resource planning (ERP) systems, or other software solution that meet or exceed the requirements identified in the RFP. Staff will evaluate the proposals received in accordance with the criteria established in the RFP and return to the City Council at a future meeting with the results of the competitive procurement process and a recommendation for Council consideration.

The action requested has a nominal cost associated with releasing the request for proposals and conducting the competitive process. This agenda item authorizes only the issuance of a Request for Proposals and does not commit the City to the expenditure of funds or award of a contract. The results of the RFP, including the proposed system, cost and contract recommendation, will be brought before the City Council at a future meeting.

On June 23, 2026, the City Council authorized Amendment No. 2, extending the City’s existing agreement with Neumo Group, LLC through June 30, 2027.
• Draft RFP No. 2026-04 for Financial Management Software with Appendices.

I move to authorize staff to release a Request for Proposals (RFP) for Municipal Financial Management System Software, Application Hosting, Implementation and Technology Services and direct staff to return to the City Council with a recommendation for contract award following the competitive procurement process.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — Financial Management System Software RFP No. 2026-06 | Financial Management System Software Page 1

CITY OF EXETER

REQUEST FOR PROPOSALS
REQUEST FOR PROPOSAL (RFP) No. 2026-06

MUNICIPAL FINANCIAL MANAGEMENT SYSTEM SOFTWARE,

APPLICATION HOSTING, IMPLEMENTATION AND

TECHNOLOGY SERVICES
This RFP does not constitute a contract or commitment by the City of Exeter. The City reserves the right to reject any or all proposals, to waive informalities, and to accept the proposal deemed most beneficial to the public interest.

August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — Financial Management System Software RFP No. 2026-06 | Financial Management System Software Page 2 RFP Number: 2026-06
Issue Date: August 31, 2026
Proposal Due Date: October 2, 2026, at 4:00 PM Pacific Time Submission Method: Email or hand-delivery to City Finance Submit To: Janie Rodriguez, Finance Director, City of Exeter, 137 N. F Street, Exeter, CA 93221, [email protected]
Questions Deadline: September 11, 2026, at 5:00 PM Pacific Time Questions Contact: Janie Rodriguez | [email protected] Section 1: Introduction and Background
The City of Exeter (the “City”) invites qualified software vendors to submit proposals for municipal financial management software, application hosting, implementation, and technology services. The selected vendor shall provide a modern, secure, reliable, user-friendly, and scalable solution capable of supporting the City’s financial and administrative operations and meeting its current and future operational, reporting and analytics, integration, security and technology needs.

The City of Exeter is a small, community-oriented city located in Tulare County, California, approximately eight miles east of Visalia and two miles south of State Route 198 along State Route

65. Incorporated in 1911 and established as a Charter City in 1998, Exeter has a current population of approximately 10,321 residents. The City is known for its vibrant downtown, tree-lined streets, historic character, and renowned outdoor murals, and is home to 12 parks. Located near Sequoia National Park, Exeter takes pride in its community identity and its commitment to “Protecting, Preserving and Promoting Small Town America.”
The City provides a range of municipal services to its residents and operates multiple governmental and enterprise funds. The City's financial management system is administered by the Finance Department and supports the City's financial and administrative operations, including accounting, budgeting, accounts payable, accounts receivable, payroll, utility billing, purchasing, business licensing, cash management, and financial reporting.

The City is seeking a financial management system that is appropriately scaled to the City’s size and staffing levels while providing modern functionality, ease of use, automation, reporting and analytics, integration capabilities, security, and scalability to support the City’s current and future needs.

Section 2: Scope of Work
The City intends to evaluate and replace its existing financial management system with a modern, reliable, user-friendly off-the-shelf comprehensive municipal financial management system.

The City is seeking a solution that provides enhanced functionality, ease of use, reporting and analytics, integration capabilities, security, and long-term support while being appropriately scaled to the City's size, staffing, and operational needs.

Proposers are encouraged to identify alternative approaches, available system functionality, or configuration options that may satisfy the City's requirements without requiring custom software development or significant modifications.

August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — Financial Management System Software RFP No. 2026-06 | Financial Management System Software Page 3

2.1 Project Goals
The goals of the project include, but are not limited to:
• Replace the City's existing financial management system with a modern, user-friendly solution that provides simplified navigation, easy access to information, efficient workflows, and functionality that supports the City's current and future needs. • Improve system response times and reduce errors.
• Reduce manual processes and paper-based workflows and automate routine tasks. • Provide improved integration with other City systems and third-party applications. • Improve financial reporting, dashboards, analytics, and access to real-time or near-real-time financial information.
• Improve reporting capabilities and access to data.
• Provide secure, reliable, and accessible application hosting with appropriate backup, disaster recovery, and cybersecurity protections.
• Provide a system that can be maintained and upgraded with minimal disruption to City operations.
• Improve the City's ability to meet financial reporting, payroll, utility billing, budgeting, purchasing, and other municipal requirements.
• Provide opportunities for the City to implement additional functionality or modules as operational needs evolve.
• Improve the City's ability to search, retrieve, analyze, and export financial and operational information.
• Provide a solution that is appropriately scaled to a small municipal organization while allowing for future growth and additional functionality.

2.2 Project Scope – Software and Services
The selected Proposer shall provide a comprehensive municipal financial management system and all related services necessary to implement, operate, maintain, and support the proposed solution.

The proposed solution should be appropriately scaled to the City's size, staffing, and operational needs while providing modern functionality and the ability to support future needs.

The Scope of Work includes, but is not limited to, the following:
• Software Licensing or Subscription Services: Provide all software licenses, subscriptions, modules, and user access necessary to operate the proposed system. • Application Hosting: Provide secure, reliable, cloud-based or hosted application services, including system availability, data storage, backup and recovery, disaster recovery, and routine system maintenance.
• Implementation and Project Management: Provide a dedicated Project Manager and implementation team to coordinate system configuration, project activities, schedules, deliverables, and communication with City staff.
• System Configuration: Configure the system to meet the City's financial structure, chart of accounts, funds, departments, user roles, workflows, approval processes, and other operational requirements.
• Data Conversion and Migration: Provide services necessary to convert and migrate applicable data from the City's existing financial management system to the proposed system.

Proposers shall identify the types of historical data that can be converted, any limitations, and associated costs.
• Integrations and Interfaces: Describe the proposed system's ability to connect and exchange information with the City's existing systems and third-party applications, as applicable. This may August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — Financial Management System Software RFP No. 2026-06 | Financial Management System Software Page 4 include payment processing, utility billing, banking, payroll, and other systems. Proposers shall identify available standard integrations, any additional integration services or customization required, and any associated costs or limitations.
• Testing and Implementation Validation: Provide system testing, data validation, user acceptance testing, issue resolution, and other activities necessary to ensure the system is ready for implementation.
• Training: Provide initial training for City staff and system administrators, including training materials, documentation, and hands-on instruction appropriate to the City's various user roles. • Go-Live and Transition Support: Provide implementation, go-live, and post-go-live support to assist City staff with transitioning from the existing system to the proposed solution. • Maintenance and System Updates: Provide ongoing software maintenance, system upgrades, enhancements, security updates, and applicable legislative or regulatory updates. • Technical Support and Customer Service: Provide ongoing technical support, troubleshooting, customer service, and assistance with system administration and operational questions. Proposers shall identify support hours, response times, escalation procedures, methods of support, and the level of City staff or IT involvement expected for routine system support.
• Reporting and Analytics: Provide standard and customizable financial reports, dashboards, analytics, data exports, and other reporting tools necessary to support City staff, management, and City Council reporting needs.
• System Administration and User Management: Provide user-friendly administrative tools that allow authorized City staff to manage users, security roles, permissions, workflows, and routine system configuration. The Proposer shall identify which administrative functions can be performed by City staff and which require vendor assistance. • Documentation: Provide system documentation, administrator guides, user guides, training materials, and other documentation necessary for the City to effectively operate and administer the system.
• Security and Data Protection: Maintain appropriate security controls, data protection, backup, disaster recovery, and cybersecurity practices to protect City data. • Ongoing System Enhancements: Describe the process for providing new features, enhancements, and technology improvements throughout the term of the agreement and identify whether such enhancements are included in the proposed subscription or require additional fees.
• Other Services: Provide any other services, functionality, or support reasonably necessary to successfully implement, operate, maintain, and support the proposed financial management system.
• City Technical and Administrative Requirements: The proposed solution should minimize the City's need for specialized technical resources, infrastructure, and ongoing system administration. Proposers shall identify the expected level of City staff involvement required during implementation and after go-live, including any hardware, network, technical, administrative, or other resources that will be the City's responsibility.

The Proposer shall clearly identify which services are included in the proposed base price, which services are optional, and any services that require additional fees or third-party products.

2.3 Required and Optional Modules
The City is seeking a system that can serve as many of the City’s various department needs as possible. Mandatory and optional modules and functions are listed in the table below:

August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — Financial Management System Software RFP No. 2026-06 | Financial Management System Software Page 5 Module Mandatory Functions Optional Functions
Finance  General Ledger/Fund Accounting
 Budget Preparation and Monitoring
 Procurement and Purchasing
 Vendor Management
 Accounts Payable
 Accounts Receivable
 Payroll Processing
 Cash Receipting/Cashiering
 Cash Management
 Bank Reconciliation
 Financial Reporting
 Capital Assets
 Contract Management
 Project Accounting
 Grant Management
 Advanced Budgeting &
Forecasting
Utility Billing  Customer Account Management
 Rates and Fee Management
 Utility Billing
 Payment Processing
 Integration with existing systems and
applications
 Delinquency Management
 Service Order
Management
 Meter Reading and
Inventory
 Online Bill Payment
Portal
 Text-to-Pay/Mobile
Payment Option
Payroll/Human Resources  Employee Master File
 Pay Administration
 Time and Attendance (Timekeeping)
 Onboarding
 Separation/Off boarding
 Leave Management
 Personnel Administration
 Training and
Certification
 Performance Reviews
 Personnel Actions
 Applicant Tracking
 Employee Self-Service
 Benefits Administration
 Employee Self-Service
Other  Business License  Asset/Inventory
Management
 Electronic Forms
 Workflow Automation
The list above is not intended to be all-inclusive/exclusive. Proposers are encouraged to include information about any additional modules that they can offer, which may be of benefit to the City Section 3: Minimum Qualifications
Proposals will only be considered from Proposers that meet the following minimum qualifications:
• The Proposer shall have demonstrated experience providing financial management software or integrated financial management/Enterprise Resource Planning (ERP) systems to governmental agencies.
• The Proposer shall demonstrate successful implementation and ongoing support of the proposed software for municipal or other governmental clients. • The proposed software shall be an established and commercially supported solution currently available for implementation and use by governmental agencies. • The Proposer shall have the qualified personnel and resources necessary to provide the services required under this RFP, including implementation, system configuration, data conversion, training, application hosting, maintenance, technical support, and ongoing customer service.

August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — Financial Management System Software RFP No. 2026-06 | Financial Management System Software Page 6 • The Proposer shall have the capability to provide a vendor-hosted or cloud-based solution, including secure application hosting, data protection, backup and recovery, disaster recovery, cybersecurity, system maintenance, and technical support. • The Proposer shall demonstrate experience with data conversion and migration from existing financial management systems to the proposed solution.
• The Proposer shall have the resources and organizational capacity to provide ongoing software maintenance, updates, enhancements, and technical support throughout the term of the agreement.
• The Proposer shall be authorized to provide, license, host, implement, and support the proposed software and shall identify any third-party products or services necessary to provide the complete proposed solution.

Section 4: Proposal Requirements
Proposals shall be submitted in response to this RFP and include the following content described below, clearly labeled. Vendors should not be constrained to only include the below items in the proposal if the Vendor feels that additional elements may add value to the offer.

4.1 Cover Letter
A brief cover letter signed by an authorized representative of the company, expressing interest in the project and identifying the proposed Project Manager who would be the primary point of contact during the implementation process.

4.2 Company Profile and Qualifications
• Legal vendor name, address, legal structure, and number of years in operation • Overview of the Proposer’s experience providing municipal financial management system software, application hosting, implementation, data conversion, training, maintenance and ongoing technology support services
• Description of the Proposer's experience serving California municipal government agencies, including the number and general size of municipal clients currently using the proposed system • Identification of the proposed financial management software, including the product name, current version, and length of time the product has been available • Description of the Proposer's implementation, technical support, customer service, and software development resources
• Identification of any subcontractors or third-party providers that will participate in implementation, hosting, data conversion, support, or other services • Provide a concise synopsis of the proposed solution and a description of the Proposer’s credentials to deliver the services sought under the RFP. Include statement indicating that the proposal remains valid for at least 180 calendar days from the date of submittal

4.3 Project Team and Key Personnel
Provide information regarding the proposed project team and key personnel who will be responsible for implementation and ongoing support of the proposed system. Identify the Project Manager and other key personnel, their roles and responsibilities, relevant experience with municipal financial management system implementations, experience with the proposed software, and anticipated level of involvement in the City's project.

August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — Financial Management System Software RFP No. 2026-06 | Financial Management System Software Page 7

4.4 References
Complete Appendix C – References Form and provide a minimum of three (3) references from California municipalities for whom similar services have been provided within the last five (5) years.

For each reference, include:
• Agency name, contact person, title, phone number, and email address • Description of services provided and approximate contract value • Software/system name and version, including modules implemented • Contract start and end dates
The City reserves the right to contact references and other current or former clients of the Proposer as part of the evaluation process.

4.5 Proposed Solution and Functional Requirements
Provide a detailed description of the proposed financial management system and explain how the proposed solution will meet the City's functional and technical requirements.

The Proposer shall describe the proposed system's capabilities in the following areas, as applicable to the City's operations:
• Core financial management and fund accounting
• General ledger
• Budget development, administration, and monitoring
• Accounts payable and accounts receivable
• Payroll, W-2s, and related reporting
• Utility billing and customer account management
• Purchasing, requisitions and purchase orders
• Cash management and bank reconciliation
• Business licensing
• Fixed asset management
• Financial reporting and financial statements
• Workflow and electronical approvals
• Automation of routine financial and administrative processes • Data search and accessibility
• Reporting, dashboards and analytics
• User permissions, security and audit trails
• Document management and electronic attachments
• Available integrations with other municipal systems
• Year-end processing and reporting
• Other functionality or features the Proposer believes would provide value to a municipality of the City’s size and operational complexity
The City recognizes that not all functions identified above may be applicable to the City's current operations. Proposers should identify whether each applicable function is included as part of the proposed solution, available as an optional module, requires a third-party application or integration, requires customization, or is not available.

The Proposer shall also identify any additional functionality, features, or capabilities not specifically identified in this RFP that the Proposer believes would benefit the City or improve the efficiency, accuracy, reporting, security, or user experience of the City's financial and administrative operations.

August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — Financial Management System Software RFP No. 2026-06 | Financial Management System Software Page 8 The Proposer shall clearly identify any limitations, assumptions, required third-party products, customizations, additional licensing fees, or other costs associated with the proposed solution.

4.6 Cost Proposal
Complete Appendix B – Cost Proposal Form. Additional documents can be provided as more detailed or supporting information to the cost summary provided in Appendix B.

Include initial one-time costs for hardware (if applicable), implementation, training, software licensing, travel, and related costs, etc., with the price proposal. Recurring annual costs should be described in the proposal, clearly stating what is included (e.g., application upgrades, state and/or federal reporting requirements, hours of support, etc.). Please be sure to specify whether Annual Maintenance Costs are included in year one of the proposed term. All vendors responding to this RFP are expected to provide all necessary pricing without nay hidden or unexpected costs.

Identify major milestones as part of the project. It is required that costs will be invoiced upon completion of major milestones. Please provide a schedule of all payments necessary to complete the proposed scope.

4.7 Insurance
The selected firm will be required to provide evidence of the following insurance coverage prior to contract execution:
• Commercial General Liability: $1,000,000 per occurrence, $2,000,000 general aggregate (per project or location), and $1,000,000 products and completed operations aggregate • Professional Liability (Errors & Omissions): $2,000,000 per claim and in the aggregate • Business Automobile Liability: $1,000,000 each accident • Workers' Compensation as required by California law and Employer’s Liability: $1,000,000 each accident or disease
• Cyber Liability: $2,000,000 per claim and in the aggregate The City of Exeter shall be named as an additional insured on all applicable policies.

The comprehensive insurance requirements are included in the Contract Services Agreement, attached hereto and made a part hereof.

4.8 Implementation Schedule
This section should describe the proposed implementation plan. Provide a detailed implementation plan describing the proposed approach, anticipated timeline, major milestones, City responsibilities and vendor responsibilities. The plan shall address, at a minimum:
• Project management
• System configuration
• Data conversion and validation
• Interfaces and integration
• Testing
• Go-live preparation
• Go-live support
• Transition from the City’s existing system
• Post-implementation support

4.9 Training and Support Plan
Describe the training and ongoing support that will be provided to City staff.

August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — Financial Management System Software RFP No. 2026-06 | Financial Management System Software Page 9 The response shall include:
• Initial implementation training
• Training for system administrators
• Department/user training
• Training materials and documentation
• Refresher and ongoing training
• Help desk availability
• Technical support hours
• Response and resolution timeframes
• Software updates and upgrades
• California-specific legislative or regulatory updates, when applicable • Procedures for escalating unresolved issues.

4.10 Hosting, Security and Technology
Describe the proposed system's hosting environment, technology, security, reliability, accessibility, and integration capabilities.

The response shall address the following:
• Hosting environment
• Data storage and location
• Security
• Backup and disaster recovery
• System availability and reliability
• Remote access capabilities
• Mobile accessibility
• Integrations strategy
• System administration
• City IT support requirements
• Maintenance and updates
• Technology requirements
• Cybersecurity and incident response
• Mobile hardware and operating system specifications
Section 5: Evaluation Criteria and Selection Process
Proposals will be evaluated by a selection committee on the following criteria:

Evaluation Criterion Points
System functionality and ease of use 25
Implementation and data conversion 20
Technology, hosting, security and integration 15
Vendor qualifications, experience and references 15
Customer support and ongoing services 10
Cost proposal and overall value 15
TOTAL 100
August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — Financial Management System Software RFP No. 2026-06 | Financial Management System Software Page 10 The City reserves the right to conduct interviews with top-ranked proposers prior to final selection.

The City may negotiate contract terms and fee structure with the highest-ranked proposer. If negotiations are unsuccessful, the City may proceed to the next-ranked proposer.

Section 6: Proposal Submission Instructions
Proposals must be received by the City no later than Friday, October 2, 2026, at 4:00 PM Pacific Time. Late proposals will not be accepted.

6.1 Submission Format
• Submit one (1) electronic copy (PDF) via email to [email protected] with the subject line: "RFP 2026-06 — Municipal Financial Management System Software, Application Hosting, Implementation and Technology Services — [Vendor Name]" • Electronic submittals shall not exceed 20 MB total. Larger files must be submitted via a secure file-sharing link included in the email.
• Hard copy submittals: if submitting in person or by mail, provide one (1) original and two (2) copies and an electronic copy on a USB drive in a sealed envelope labeled "RFP 2026-06 — Municipal Financial Management System Software, Application Hosting, Implementation and Technology Services — Do Not Open".

It is the sole responsibility of the proposer to ensure that the proposal is received by the City prior to the stated deadline. Proposals received after the deadline, regardless of the reason, may be deemed non-responsive and may not be considered.

Proposers are encouraged to submit their proposals sufficiently in advance of the deadline to avoid transmission delays or technical issues. The City is not responsible for delayed, incomplete, corrupted, or undeliverable email transmissions.

Following the proposal deadline, the City will review submissions for completeness and responsiveness in accordance with the requirements of this RFP. The City reserves the right to request clarifications or additional information from proposers as part of the evaluation process.

6.2 Questions and Clarifications
All questions regarding this RFP must be submitted in writing by email to [email protected] no later than Friday, September 11, 2026, at 5:00 PM Pacific Time.

Questions and the City's written responses will be posted as an addendum on the City's website at https://cityofexeter.ca.gov/bid-opportunities-and-requests-for-proposals/ . Verbal responses to questions are not binding.

6.3 RFP Availability and Addenda
This Request for Proposals (RFP), together with all associated documents, exhibits, appendices, and any future addenda, will be available exclusively through the following locations:
• City of Exeter – Bid Opportunities and Requests for Proposals • BidNet Direct – City of Exeter Procurement Portal
It is the responsibility of each prospective proposer to regularly monitor these websites for the issuance of addenda, updates, responses to questions, or other information related to this RFP.

The City will not be responsible for notifying individual firms of changes or revisions issued through an addendum.

August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — Financial Management System Software RFP No. 2026-06 | Financial Management System Software Page 11 Only written addenda issued by the City of Exeter shall modify the requirements of this RFP. Oral statements, interpretations, or representations made by City staff or others shall not be binding.

Section 7: Contract Terms and Conditions
The following terms and conditions apply to this RFP and any resulting contract:
• The selected proposer will be required to enter into the City of Exeter's standard Professional Services Agreement prior to the commencement of any work. A copy of the agreement is attached as Appendix A. Proposers shall identify any requested exceptions or proposed modifications to the agreement within their proposal.
• The term of the agreement, including any renewal or extension options, will be negotiated with the selected proposer and approved by the City Council as part of the contract award. • The selected proposer shall maintain all insurance coverage required by the Professional Services Agreement throughout the duration of the contract. • This RFP and any resulting agreement are subject to the California Public Records Act (Government Code section 7920.000 et seq.). Proposals submitted in response to this RFP may become public records following the completion of the procurement process, except for information that is exempt from disclosure under applicable law. • The City reserves the right to reject any or all proposals, waive any informalities or irregularities, request clarification of proposals, negotiate with one or more proposers, or cancel this RFP at any time if it is determined to be in the City's best interest. • The City shall not be responsible for any costs incurred by proposers in the preparation, submission, presentation, or negotiation of proposals submitted in response to this RFP. • Issuance of this RFP does not obligate the City to award a contract or expend any funds. Any contract resulting from this solicitation shall become effective only upon approval by the City Council and execution by all authorized parties.

Section 8: Anticipated Schedule (tentative)
Milestone Target Date
RFP Released August 31, 2026
Questions Due September 11, 2026, at 5:00 PM Pacific Time Responses to Questions Posted September 18, 2026
Proposal Submission Deadline October 2, 2026, at 4:00 PM Pacific Time Proposal Evaluation Period October 5 – October 16, 2026 Optional Interviews/Demonstrations October 19 – October 23, 2026 City Council Approval November 10, 2026
Project Kickoff November 2026
August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — Financial Management System Software RFP No. 2026-06 | Financial Management System Software Page 12 Implementation, Conversion, Testing, & Training November 2026 – May 2027 Target System Launch/Go-Live June 2027
The City reserves the right to modify this schedule as necessary. Any changes will be communicated through an addendum to the Request for Proposals.

Section 9: City's Rights and Reservations
The City of Exeter reserves the following rights with respect to this RFP process:
• To reject any or all proposals at its sole discretion • To waive any informalities or irregularities in proposals received • To issue supplemental requests for information or revised RFPs • To cancel this RFP at any time prior to contract execution • To negotiate with any proposer or multiple proposers simultaneously • To select a proposer based on the best interests of the City, which may not necessarily be the lowest-cost proposal
• To request additional information or clarification from any proposer without prior notice to other proposers
Section 10: Appendices
The following appendices are attached to and incorporated into this RFP:
• Appendix A: City of Exeter Standard Professional Services Agreement • Appendix B: Cost Proposal Form
• Appendix C: Municipal Client References Form
Proposer Acknowledgment
By submitting a proposal in response to this RFP, the proposer acknowledges and agrees to the following:

1. The proposer has read and understands all provisions of this RFP and any issued addenda.

2. The proposal is submitted in good faith and all information provided is accurate and complete.

3. The proposer understands that the City is not obligated to select any proposal or award any contract.

4. The proposer agrees to be bound by all terms and conditions set forth in this RFP if selected.

Authorized Signature Date
Printed Name and Title Company Name
Address / Email / Phone
August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER Request for Proposals — Financial Management System Software RFP No. 2026-06 | Financial Management System Software Page 13 — End of Request for Proposals —
August 25, 2026 Regular Meeting of the Exeter City Council

C O N T R A C T

SERVICES AGREEMENT FOR

MUNICIPAL FINANCIAL MANAGEMENT SYSTEM SOFTWARE, APPLICATION HOSTING, IMPLMENTATION

AND TECHNOLOGY SERVICES
This Agreement, entered into this [DAY[ day of [MONTH 2026], by and between the City of Exeter, hereinafter referred to as the “CITY”, and [COMPANY NAME] hereinafter referred to as the “PROVIDER”.

W I T N E S S E T H
WHEREAS, the CITY is authorized and empowered to employ service providers in the performance of its duties and functions; and
WHEREAS, the CITY has the desire to secure certain services to assist in the preparation and completion of the items of work described as “Scope of Work” in Exhibit “A”, and hereinafter referred to as the “SERVICES”; and

WHEREAS, the PROVIDER represents it is licensed, qualified and willing to provide such services pursuant to terms and conditions of this Agreement.

NOW, THEREFORE, CITY and PROVIDER agree as follows:

I. SERVICES TO BE PERFORMED BY THE PROVIDER
A. Authorized Scope of Work: The PROVIDER agrees to perform all work necessary to complete in a manner satisfactory to the CITY those tasks described and the cost identified in Exhibit “A” - Scope of Work
SERVICES.

II. TIME OF PERFORMANCE
The PROVIDER shall commence performance of this Agreement within [NUMBER] days of PROVIDER’s Notice to Proceed following City Council approval of this Agreement and shall complete the work within the timeframes outlined in Exhibit “A”, unless otherwise extended in writing by CITY, in its sole discretion.

If the PROVIDER fails to complete the SERVICES within the time specified, plus any extensions of time which may be granted, the CITY shall determine the percent of each work item completed and shall pay the PROVIDER on that basis.

PROVIDER shall not be responsible for delays which are due to causes beyond the PROVIDER’s reasonable control.

In the case of any such delay, the time of completion shall be extended accordingly in writing signed by both parties.

III. COMPENSATION
A. Total Compensation: For services performed pursuant to this Agreement, the CITY agrees to pay and the PROVIDER agrees to accept, as payment in full, a monthly sum not to exceed B. ($______). This amount shall constitute complete compensation, including document production and out-of-pocket expenses for all services for the work and SERVICES identified in Exhibit “A”.

C. Payment of Compensation: The PROVIDER shall be compensated monthly no later than thirty (30) days following submission of a written, verified billing invoice to the CITY.

August 25, 2026 Regular Meeting of the Exeter City Council

IV. AUTHORIZED REPRESENTATIVE
A. CITY: The City Administrator shall represent the CITY in all matters pertaining to the services to be rendered under this Agreement, except where approval of the City Council of the City of Exeter is specifically required.

B. PROVIDER: [COMPANY NAME] shall represent and act as principle for PROVIDER in all matters pertaining to the services to be rendered by it under this Agreement.

V. TERMINATION
The right to terminate this Agreement, with or without cause, may be exercised without prejudice to any other right or remedy to which the terminating party may be entitled at law or under this Agreement.

A. Termination By Either Party Without Cause: The CITY or PROVIDER may terminate this Agreement at any time by giving written notice to the other of such termination and specifying the effective date thereof, at least fifteen (15) days before the effective date of such termination.

B. Termination of Agreement for Cause: The CITY may by written notice to the PROVIDER specifying the effective date thereof, at least thirty (30) days before the effective date of such termination, terminate the whole or any part of this Agreement in any of the following circumstances:

1. If the PROVIDER fails to perform the services called for by this Agreement within time(s) specified herein or any extension thereof; or

2. If the PROVIDER fails to make progress under this Agreement as to endanger performance of this Agreement in accordance with its terms, and does not correct such failure within a period of ten (10) days (or longer period as the CITY may authorize in writing) after receipt of notice from the CITY specifying such failure.

C. Post-Termination:

1. In the event the CITY terminates this Agreement with or without cause, the CITY may procure, upon such terms and such manner as it may determine appropriate, services similar to those terminated.

2. The PROVIDER shall not be liable for any excess costs if the failure to perform this Agreement arises out of causes beyond the control and without the fault or negligence of the PROVIDER.

Such causes include, but are not limited to, acts of God or of the public enemy, floods, epidemics, quarantine restrictions, strikes, and unusually severe weather.

3. Should the Agreement be terminated with or without cause, the PROVIDER shall provide the CITY with all finished and unfinished documents, data, photographs, reports, access keys or badges, etc. related to the SERVICES.

4. Upon termination, with or without cause, PROVIDER will be compensated for the services satisfactorily completed to the date of termination according to compensation provisions contained herein. In no event, shall the total compensation paid PROVIDER exceed the total compensation agreed to herein.

5. If, after notice of termination of this Agreement, as provided for in this article, it is determined for any reason that the PROVIDER was not in default under the provisions of this article, then the rights and obligations of the parties shall be the same as if the Agreement was terminated without cause.

August 25, 2026 Regular Meeting of the Exeter City Council

6. Termination of this Agreement shall not terminate any obligation to indemnify, to maintain and make available any records pertaining to the Agreement, to cooperate with any audit, to be subject to offset, or to make any reports of pre-termination activities.

VI. INTEREST OF OFFICIALS AND THE PROVIDER
A. No officer, member, or employee of the CITY who exercises any functions or responsibilities in the review or approval of this Agreement shall:

1. Participate in any decision relating to this Agreement which effects his personal interest or the interest of any corporation, partnership, or association in which he has, directly or indirectly, any interest; or

2. Have any interest, direct or indirect, in this Agreement or the proceeds thereof during his tenure or for one year thereafter.

B. The PROVIDER hereby covenants that he has, at the time of the execution of this Agreement, no interest, and that he shall not acquire any interest in the future, direct or indirect, which would conflict in any manner or degree with the performance of services required to be performed pursuant to this Agreement. The PROVIDER further covenants that in the performance of this work, no person having any such interest shall be employed.

VII. NO PERSONNEL, AGENCY OR COMMISSION
The PROVIDER warrants, by execution of this Agreement, that no personnel agency has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide established commercial or selling agencies maintained by the PROVIDER for the purpose of securing business. For breach or violation of this warranty, the CITY shall have the right to annul this Agreement without liability or, in its discretion, to deduct from this Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

VIII. SUBCONTRACTING
A. The PROVIDER shall not subcontract or otherwise assign any portion of the SERVICES to be performed under this Agreement without the prior written approval of the CITY.

B. In no event shall the PROVIDER subcontract services in excess of 50% of the contract amount, excluding specialized services. Specialized services are those items not ordinarily furnished by a PROVIDER performing the particular type of services.

IX. INDEPENDENT CONTRACTOR
In the performance of the services herein provided for, the PROVIDER shall be, and is, an independent contractor and is not an agent or employee of the CITY. The PROVIDER has and shall retain the right to exercise full control and supervision of all persons assisting the PROVIDER in the performance of said services hereunder. The PROVIDER shall be solely responsible for all matters relating to the payment of its employees including compliance with social security and income tax withholding and all other regulations governing such matters.

X. SPECIFICATIONS
All specifications, manuals, standards, etc., either attached to this Agreement or incorporated by reference, are binding as to the performance of the work specified in this Agreement unless they are changed by written amendment to this Agreement modified in writing to incorporate such changes.

XI. DOCUMENTS/DATA
August 25, 2026 Regular Meeting of the Exeter City Council

A. Ownership of Documents: All original papers and documents, produced as a result of this Agreement, shall become the property of the CITY. In addition, CITY shall be provided with access and use of any other papers and documents consistent with the purpose and scope of services covered by this Agreement. Any additional copies, not otherwise provided for herein, shall be the responsibility of the CITY.

Documents, including drawings and specifications, prepared by PROVIDER pursuant to this Agreement, are not intended or represented to be suitable for reuse by CITY or others on extensions of the PROJECT or on any other project. Any use of the completed documents for other projects and any use of incomplete documents without the specific written authorization from PROVIDER will be at CITY’s sole risk and without liability to PROVIDER. Further, any and all liability arising out of changes made to PROVIDER’s deliverables under this Agreement by CITY or persons other than PROVIDER is waived as against PROVIDER, and the CITY assumes full responsibility for such changes unless the CITY has given PROVIDER prior notice and has received from PROVIDER written consent for such changes.

B. Publication: No report, information, or other data given or prepared or assembled by the PROVIDER pursuant to this Agreement, shall be made available to any individual or organization by the PROVIDER without the prior written approval of the CITY. Notwithstanding the foregoing, however, the PROVIDER shall not be required to protect or hold in confidence and confidential information which (1) is or becomes available to the public with the prior written consent of the CITY; (2) must be disclosed to comply with law; or (3) must be disclosed in connection with any legal proceedings.

C. Copyrights: The PROVIDER shall be free to copyright material developed under this Agreement with the provision that the CITY be given a nonexclusive and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use the material for government or public purposes.

XII. INDEMNIFICATION AND INSURANCE
A. To the fullest extent permitted by law, PROVIDER shall indemnify, defend, and hold harmless the CITY, its officers, employees, agents and volunteers (“City indemnitees”), from and against any and all causes of action, claims, liabilities, obligations, judgments, or damages, including reasonable legal counsels’ fees and costs of litigation (“claims”), arising out of the PROVIDER’s negligence, recklessness or willful misconduct in its performance of its obligations under this agreement or out of the operations conducted by PROVIDER. In the event the City indemnitees are made party to any action, lawsuit, or other adversarial proceeding arising from PROVIDER’s performance of this agreement, the PROVIDER shall provide a defense to the City indemnitees, or at the CITY’s option, reimburse the City indemnitees their costs of defense, including reasonable legal counsels’ fees, incurred in defense of such claims.

B. As respects all acts or omissions which do not arise directly out of the performance of services, including but not limited to those acts or omissions normally covered by general and automobile liability insurance, PROVIDER agrees to indemnify, defend (at CITY’s option), and hold harmless CITY, its elected and appointed officers, agents, employees, representatives, and volunteers from and against any and all claims, demands, defense costs, liability, or consequential damages of any kind or nature arising out of or in connection with PROVIDER’s (or PROVIDER’s subcontractors, if any) performance or failure to perform, under the terms of this Agreement; except to the extent those which arise out of the sole negligence or willful misconduct of CITY.

C. Without limiting CITY’s right to indemnification, it is agreed that PROVIDER shall secure prior to commencing any activities under this Agreement, and maintain during the term of this Agreement, insurance coverage placed with insurances approved to do business in California with an AM Best Rating of A-;VII or higher as follows:

1. Workers Compensation and Employer’s Liability: PROVIDER shall maintain Workers’ Compensation Insurance as required by California statutes and Employer’s Liability Insurance with limits of at least one million dollars ($1,000,000) each accident or disease. PROVIDER August 25, 2026 Regular Meeting of the Exeter City Council

shall submit to CITY, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

2. Commercial General Liability: PROVIDER shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than One Million Dollars ($1,000,000) per occurrence, Two Million Dollars ($2,000,000) general aggregate, and One Million Dollars ($1,000,000) products and completed operations aggregate for bodily injury, personal injury, and property damage, including without limitation, blanket contractual liability. The general aggregate limit shall apply separately to the SERVICES (project or location) or the general aggregate limit shall be doubled. PROVIDER’S general liability policies shall allow and be endorsed primary and shall not seek contribution from the CITY’S coverage and be endorsed using Insurance Services Office form CG 20 10 (or equivalent) to provide that CITY and its officers, officials, employees, agents, and volunteers shall be additional insureds under such policies. PROVIDER shall submit to CITY, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers.

Any failure to comply with reporting provisions of the policies by PROVIDER shall not affect coverage provided the CITY.

Coverage shall state PROVIDER insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

3. Business Automobile Liability: PROVIDER shall provide automobile liability coverage for owned, non-owned, and hired autos using ISO Business Auto Coverage form CA 00 01 (or equivalent) with a limit of no less than One Million Dollars ($1,000,000) each accident. The policy shall provide and be endorsed that the City, its officers, officials, employees, agents, and volunteers are included or named as additional insureds. PROVIDER shall submit to CITY, along with the certificate of insurance, a waiver of subrogation endorsement in favor of City, its officers, agents, employees, and volunteers. If the PROVIDER’S business/company does not own any automobiles, coverage for hired and non-owned autos shall be provided.

4. Professional Liability Insurance: PROVIDER shall maintain professional liability insurance that insures against professional errors and omissions that may be made in performing the Services to be rendered in connection with this Agreement, in the minimum amount not less than Two Million Dollars ($2,000,000) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this agreement, and Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the Services required of this agreement.

5. Cyber Liability Insurance: PROVIDER shall maintain Cyber Liability Insurance with limits not less than Two Million Dollars ($2,000,000) per claim and in the aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by PROVIDER in this agreement and shall include, but not be limited to, claims involving infringement of intellectual property, including but not limited to infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information or personally identifiable information (PII), alteration of electronic information, extortion, and network security. The policy shall provide coverage for breach response costs as well as regulatory fines and penalties, and credit monitoring expenses with limits sufficient to respond to these obligations.

D. CITY’S Risk Manager is hereby authorized to modify the requirements set forth above in the event he/she determines that such reduction is in the CITY’S best interest.

August 25, 2026 Regular Meeting of the Exeter City Council

E. Each insurance policy required by this Agreement shall contain the following clause:
“This insurance shall not be canceled, limited in scope or coverage, or non-renewed until after thirty (30) days prior written notice has been given to the City Clerk, City of Exeter, 100 N. C Street, Exeter, CA 93221.” If a carrier will not provide the required notice of cancellation, the PROVIDER shall provide written notice to the City of a cancellation no later than ten (10) business days before cancellation.

F. Any available insurance proceeds broader than, or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be (1) the minimum coverage and limits specified; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum insurance requirements are sufficient to cover the obligations of the PROVIDER.

G. Prior to commencing any work under this Agreement, PROVIDER shall deliver to CITY insurance certificates confirming the existence of the insurance required by this Agreement, and including the applicable clauses referenced above. PROVIDER shall provide to CITY endorsements to the aboverequired policies, which add to these policies the applicable clauses referenced above. Said endorsements shall be signed by an authorized representative of the insurance company and shall include the signatory’s company affiliation and title. Should it be deemed necessary by CITY, it shall be PROVIDER’s responsibility to see that CITY receives documentation acceptable to CITY which sustains that the individual signing said endorsements is indeed authorized to do so by the insurance company. CITY has the right to demand, and to receive within a reasonable time period, copies of any insurance policies required under this Agreement.

H. Subcontractors: PROVIDER must enter into a written and executed contract agreement with each of its subcontractors that provide materials, services, or perform work for the PROVIDER under this Agreement. The contract agreement must contain a defense, indemnification and hold harmless provision in favor of the City and its officers, officials, employees, agents, and volunteers. The contract agreement shall also cause the subcontractor to comply with the insurance requirements required of the PROVIDER, including providing an additional insured endorsement for ongoing and, for construction work or services, for completed operations for equal risk level activities and operations as solely determined by the City. The City reserves the right to modify the insurance coverages and limits based on the nature of the risk or other special circumstances PROVIDER shall obtain certificates of insurance and policy endorsements from each of its subcontractors and provide a copy to City upon request.

I. In addition to any other remedies CITY may have if PROVIDER fails to provide or maintain any insurance policies or policy endorsements to the extent and within the time herein required, CITY may, at its sole option:

1. Obtain such insurance and deduct and retain the amount of the premiums for such insurance from any sums due under the Agreement; or

2. Order PROVIDER to stop work under this Agreement and/or withhold any payment(s) which become due to PROVIDER hereunder until PROVIDER demonstrates compliance with the requirements hereof; or

3. Terminate this Agreement.

Exercise of any of the above remedies, however, is an alternative to other remedies CITY may have and is not the exclusive remedy for PROVIDER’s failure to maintain insurance or secure appropriate endorsements.

August 25, 2026 Regular Meeting of the Exeter City Council

Nothing herein contained shall be construed as limiting in any way the extent to which PROVIDER may be held responsible for payments of damages to persons or property resulting from PROVIDER’s or its subcontractor’s performance of the work covered under this Agreement.

XIII. NON-DISCRIMINATION
PROVIDER and all subcontractors shall not discriminate against any employee or applicant for employment on the basis of race, color, national origin, sex, or any other classification protected by federal or state law, in the performance of this Agreement. Failure by the contractor to carry out these requirements is a material breach of this Agreement, which may result in the termination of this Agreement.

XIV. MISCELLANEOUS PROVISIONS
A. Asbestos and Hazardous Materials: In providing its services hereunder, PROVIDER shall not be responsible for identification, handling, containment, abatement, or in any other respect, for any asbestos or hazardous material if such is present in connection with the SERVICES. In the event the CITY becomes aware of the presence of asbestos or hazardous material at the service location, CITY shall be responsible for complying with all applicable federal and state rules and regulations, and shall immediately notify PROVIDER, who shall then be entitled to cease any of its services that may be affected by such presence, without liability to PROVIDER arising therefrom.

B. Successors and Assigns: This Agreement shall be binding upon and shall inure to the benefit of any successors to or assigns of the parties.

C. Prohibition of Assignment: Neither the CITY nor PROVIDER shall assign, delegate or transfer their rights and duties in this Agreement without the written consent of the other party.

D. Dispute/Governing Law: Any dispute not resolvable by informal arbitration between the parties to this Agreement shall be adjudicated in a Court of Law under the laws of the State of California.

E. Notices: Notice shall be sufficient hereunder if personally served upon the City Clerk of the CITY or an officer or principal of the PROVIDER, or if sent via the United States Postal Service, postage prepaid, addressed as follows:

F. Jurisdiction/Venue/Waiver Of Removal: This Agreement is entered into and is to be performed in Tulare County, California. This Agreement shall be administered and interpreted under the laws of the State of California. Jurisdiction of litigation arising from this Agreement shall be in that State. Any action brought to interpret or enforce this Agreement, or any of the terms or conditions hereof, shall be brought in Tulare County, California. The PROVIDER hereby expressly waives any right to remove any action to a county other than Tulare County as permitted pursuant to Section 394 of the California Code of Civil Procedure.

G. Integration/Modification: This Agreement and each of the exhibits referenced herein, which are incorporated by reference, represents the entire understanding of the CITY and the PROVIDER as to those matters contained herein. In case of conflict between any of the terms and conditions of this Agreement and any PROVIDER proposal or attachment, the terms and conditions of this Agreement shall control. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Agreement may not be modified or altered except in writing signed by the CITY and the PROVIDER.

CITY OF EXETER
100 N. C Street
Exeter, CA 93221
Attention: CITY CLERK

PROVIDER
Attention: [NAME]
Phone: [NUMBER]
Email: [EMAIL]
August 25, 2026 Regular Meeting of the Exeter City Council

H. Conflict With Law: If any part of this Agreement is found to be in conflict with applicable laws, such part shall be inoperative, null and void insofar as it is in conflict with said law, but the remainder of the Agreement shall be in full force and effect.

I. Attorney’s Fees: In the event either party commences any action, arbitration or legal proceedings for the enforcement of this Agreement, the prevailing party, as determined by the court or arbitrator, shall be entitled to recovery of its attorney’s fees and court costs incurred in the action brought thereon.

J. Construction: This Agreement is the product of negotiation and compromise on the part of each party and the parties agree, notwithstanding Civil Code Section 1654, that in the event of uncertainty the language will not be construed against the party causing the uncertainty to exist.

K. Authority: Each signatory to this Agreement represents that it is authorized to enter into this Agreement and to bind the party to which its signature represents.

L. Headings: Section headings are provided for organizational purposes only and do not in any manner affect the scope or intent of the provisions thereunder.

M. Firearms Prohibited: Guns may not be carried by contractors /vendors/PROVIDERs while working on City of Exeter premises without the expressed written approval of a City of Exeter Department Head, or an exemption in the contract. If a contractor/vendor/PROVIDER is caught carrying a gun, without City permission, their contract will be terminated.

IN WITNESS WHEREOF, this Agreement is executed on the day and year first above written.

CITY OF EXETER PROVIDER
___________________________ ___________________________ Jason Ridenour, City Administrator [NAME]
Approved as to Form
__________________________________
Julia Lew, City Attorney

_________________________________
Janie Rodriguez, SERVICES Manager
Attachments:

Exhibit “A”: Scope of Work and
Schedule of Fees for Services
August 25, 2026 Regular Meeting of the Exeter City Council

EXHIBIT ‘A’

SCOPE OF WORK AND SCHEDULE OF FEES FOR SERVICES
August 25, 2026 Regular Meeting of the Exeter City Council

APPENDIX ‘B’

COST PROPOSAL FORM
Complete this Cost Proposal Form and include it with your proposal. All prices shall be stated in U.S. dollars and shall remain valid for a minimum of ninety (90) days following the proposal submission deadline.

Cost Item Proposed Cost
One-Time Implementation $ ____________________
System configuration $ ____________________
Data Conversion and Migration $ ____________________
Data Validation and Testing $ ____________________
Initial Staff Training $ ____________________
Integrations and Interfaces $ ____________________
Annual Software Licensing $ ____________________
Annual Maintenance & Technical Support $ ____________________ Application Hosting $ ____________________
Go-Live and Transition Support $ ____________________
Optional Services (Itemize Separately) $ ____________________ TOTAL ONE-TIME COST $ ____________________
TOTAL ANNUAL RECURRING COST $ ____________________
Additional Information and Optional Services
Hourly rate for additional services: _____________________ Annual cost escalation (if applicable): ___________________ Other fees or charges:

Certification
I certify that the pricing contained in this Cost Proposal is true and correct and that I am authorized to submit this proposal on behalf of the firm.

Firm Name
Authorized Representative
Title
Signature
Date
August 25, 2026 Regular Meeting of the Exeter City Council

APPENDIX ‘C’

MUNICIPAL CLIENT REFERENCES FORM
Provide information for at least three (3) California municipal government clients for whom your firm has provided comparable municipal financial management system software, application hosting, implementation and technology services or an integrated financial management/Enterprise Resource Planning (ERP) system within the past five (5) years.

Reference 1
Agency Name
Population Served
Contract Amount
Project Completion Date
Contact Name
Contact Title
Phone Number
Email Address
Reference 2
Agency Name
Population Served
Contract Amount
Project Completion Date
Contact Name
Contact Title
Phone Number
Email Address
Reference 3
Agency Name
Population Served
Contract Amount
Project Completion Date
Contact Name
Contact Title
Phone Number
Email Address
August 25, 2026 Regular Meeting of the Exeter City Council

Certification
I certify that the information provided above is true and complete.

Firm Name
Authorized Representative
Title
Signature
Date
August 25, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

August 25, 2026
Wording for Agenda:

Authorize the Transition of Design Engineering Services for the Firebaugh Avenue Rehabilitation Project to A&M Consulting Engineers (A&M) and Authorize the Public Works Director to Execute a Task Order with A&M for Completion of the
Remaining Design Scope of Work in an Amount Not to Exceed $85,000.

Submitting Department:

Public Works
Contact Name:

Zachary Boudreaux, Director of Public Works
Staff recommends that the City Council authorize the transition of design engineering services for the Firebaugh Avenue Rehabilitation Project from Quad Knopf, Inc. (QK) to A&M Consulting Engineers and authorize the Public Works Director to execute a Task Order with A&M for completion of the remaining design scope of work, in an amount not to exceed $85,000.

QK served as the City's on-call City Engineer until February 2026. Under Task Order/Work Authorization P230338 (February 28, 2024; Extra Work Authorization executed April 4, 2024, PO 249024), QK was authorized to provide civil engineering design and land surveying services for the Firebaugh Avenue Rehabilitation Project, on a time-and-materials basis. Design work is currently at the 60% Plans, Specifications, and Estimate stage. In November 2025, the City issued RFP No. 25-03 for City Engineer Services and following review of the proposals, the City selected A&M as its new on-call City Engineer.

The Firebaugh Avenue Rehabilitation Project includes replacement of portions of the existing water main, services, and fire hydrants; road reclamation; replacement of curb and gutter; and installation of ADA-compliant curb ramps. To ensure the project meets the design criteria with For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.6.

Department Recommendation:

Background & Summary:

August 25, 2026 Regular Meeting of the Exeter City Council

available funding sources for the Firebaugh Avenue Rehabilitation Project, staff recommends transitioning the remaining design scope of work from QK to A&M. QK's Task Order P230338 will be closed out for services performed to date, Under a Task Order dated August 10, 2026, A&M will receive the project files from QK and complete the construction plan set to 100%, prepare technical specifications, bid documents, and an updated engineer's estimate, and federalize the PS&E package for submittal to Caltrans District 6 Local Assistance - including the Preliminary Environmental Study, environmental processing to NEPA determination and CEQA compliance, and the Request for Authorization (E-76) package - consistent with the City's intent to pursue federal funding for construction.

Per City Council's February 10, 2026, approval of the Agreement for Professional Services with A&M, the Director of Public Works is authorized to approve and execute related task orders under that agreement, consistent with the agreement and the City's purchasing policy. A&M's Task Order also includes project management services. Bid-phase services, construction engineering, inspection, and materials testing are excluded from this Task Order and may be authorized separately.

Funding for the Firebaugh Avenue Rehabilitation Project design is available in the Road Maintenance and Rehabilitation Fund and is appropriated in the adopted fiscal year 2026/27 Capital Improvement Program. The Task Order is based on time-and-materials, not to exceed $85,000 ($78,000 for completion of the construction plan set and federalization, and $7,000 for project management).

On March 12, 2024, City Council authorized the City Administrator to execute an Extra Work Authorization with QK for design and land surveying services for the Firebaugh Avenue Rehabilitation Project.
• QK Task Order P230338
• A&M Task Order — Firebaugh Avenue Rehabilitation Project, dated August 10, 2026 ($85,000 not-to-exceed)
I move to authorize the transition of design engineering services for the Firebaugh Avenue Rehabilitation Project from Quad Knopf, Inc. (QK) to A&M Consulting Engineers and authorize the Public Works Director to execute a Task Order with A&M in an amount not to exceed $85,000 for completion of the remaining design scope of work.

Fiscal Impact:

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

August 25, 2026 Regular Meeting of the Exeter City Council

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August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

On-Call City Task Order | A&M Consulting Engineers
August 10, 2026
134 South F Street
Exeter, CA 93221

CITY OF EXETER - PUBLIC WORKS DEPARTMENT
Firebaugh Avenue Rehabilitation Project | Completion of Construction Plan Set and Federalization
Background
The City of Exeter (City) has been advancing the Firebaugh Avenue Rehabilitation Project through a previous consultant under a task order issued through the City's prior on-call engineering agreement. Design of the roadway reconstruction and associated improvements was carried to an advanced but incomplete construction plan set, and that agreement is now in transition.

The City intends to pursue federal funding for construction of the project. Federal-aid participation requires that the plans, specifications, and estimate (PS&E) be prepared in accordance with the Caltrans Local Assistance Procedures Manual (LAPM) and that the project receive federal authorization prior to advertisement.

It has been determined that right of way acquisition is not required. Existing driveway transition slopes that encroach into private property will be revised to remain within the existing public right of way. Design-phase potholing will not be performed; the contractor will pothole as the first order of work.

The City has directed A&M Consulting Engineers (A&M) to receive the project files from the previous consultant and carry the design to completion. Under the City's On-Call Professional Services Agreement, A&M proposes to provide the engineering services described in this Task Order.

Scope of Services
A&M will complete the Firebaugh Avenue construction plan set, technical specifications, and engineer's estimate, and will federalize the PS&E package for submittal to Caltrans District 6 Local Assistance. This Task Order is structured as a time-and-materials, not-to-exceed engagement.

Project Work Plan
PART 1 COMPLETION OF CONSTRUCTION PLAN SET AND FEDERALIZATION A. PROJECT TRANSFER AND PLAN REVIEW

1. Receive and inventory CAD files, plan set, specifications, engineer's estimate, survey data, and supporting reports from the previous consultant am-engr.com | O: 559.429.4747 | Fax: 1.844.853.5517 | 220 North Locust Street Visalia, CA 93291, United States 1 August 25, 2026 Regular Meeting of the Exeter City Council

On-Call City Task Order | A&M Consulting Engineers

2. Convert files to A&M format and verify base mapping, survey control, and existing utility information

3. Review the existing plan set against current City standards, ADA requirements, and Caltrans federal-aid requirements, and identify the remaining design items required to complete the plan set
B. FINAL DESIGN

1. Complete the construction plan set to 100%, including title sheet, typical sections, plan and profile, curb ramp and ADA details, drainage, signing and striping, and construction details

2. Revise driveway and transition slope grading to remain within the existing public right of way so that right of way acquisition is not required

3. Coordinate with the railroad regarding improvements within and adjacent to the crossing

4. Perform utility coordination and notification; specify contractor potholing as the first order of work
C. SPECIFICATIONS AND ESTIMATE

1. Prepare technical specifications, bid item list, and front-end contract documents

2. Prepare federal-aid special provisions and required federal contract provisions per the Caltrans LAPM, including Buy America, DBE, and labor compliance requirements

3. Establish the DBE goal methodology and prepare the associated bid documents

4. Prepare updated Engineer's Estimate of Probable Construction Cost D. ENVIRONMENTAL AND CALTRANS PROCESSING

1. Prepare the Preliminary Environmental Study (PES) form and the supporting environmental technical studies required for the determination

2. Process the environmental document through Caltrans District 6 to NEPA determination and complete CEQA compliance

3. Prepare Field Review documentation and supporting exhibits

4. Prepare right of way certification documentation confirming that no acquisition is required

5. Prepare and submit the Request for Authorization (E-76) package for the construction phase

6. Respond to Caltrans District 6 Local Assistance comments through receipt of authorization
E. DELIVERABLES

1. Plan review memorandum summarizing project status, remaining work, and recommended design changes for City concurrence

2. 90% and 100% plans, technical specifications, and engineer's estimate am-engr.com | O: 559.429.4747 | Fax: 1.844.853.5517 | 220 North Locust Street Visalia, CA 93291, United States 2 August 25, 2026 Regular Meeting of the Exeter City Council

On-Call City Task Order | A&M Consulting Engineers

3. Federalized PS&E package and Request for Authorization submittal PART 2 PROJECT MANAGEMENT
A. PROJECT MANAGEMENT

1. Conduct project kick-off meeting and ongoing coordination with City staff

2. Attend up to two (2) City Council meetings as requested by the City

3. Provide monthly progress updates and invoicing
Compensation
This Task Order shall be performed on a time-and-materials (T&M) basis, not to exceed the amounts identified below, in accordance with the rate schedule established in the On-Call Professional Services Agreement. A&M shall not exceed the not-to-exceed amount for any individual part, or the total not-to-exceed amount, without prior written authorization from the City.

Task Description Not-to-Exceed
Part 1 - Completion of Construction Plan Set and
Federalization
$78,000
Part 2 - Project Management $7,000
TOTAL NOT-TO-EXCEED $85,000
Assumptions and Exclusions
● The previous consultant will provide complete and usable electronic CAD, survey, and plan files.
● Right of way appraisal, acquisition, and legal services are excluded. Supplemental topographic survey and design-phase potholing are excluded. ● A Categorical Exclusion is anticipated. Higher-level environmental review (Environmental Assessment, Environmental Impact Statement, Initial Study, Mitigated Negative Declaration, or EIR), if required, is excluded and may be added by amendment.
● Bid-phase services, construction engineering, inspection, and materials testing are excluded and may be provided under a separate task order. ● Permit, plan check, railroad, and agency review fees will be paid directly by the City.

A&M appreciates the opportunity to provide this proposal and looks forward to assisting the City of Exeter in bringing the Firebaugh Avenue improvements to construction. Please do not hesitate to contact us with any questions regarding this Task Order. am-engr.com | O: 559.429.4747 | Fax: 1.844.853.5517 | 220 North Locust Street Visalia, CA 93291, United States 3 August 25, 2026 Regular Meeting of the Exeter City Council

On-Call City Task Order | A&M Consulting Engineers
Respectfully submitted,

A&M CONSULTING ENGINEERS
Javier Andrade, PE / Principal
Date

ACCEPTED BY CITY OF EXETER
Zachary Boudreaux / Public Works Director
Date
am-engr.com | O: 559.429.4747 | Fax: 1.844.853.5517 | 220 North Locust Street Visalia, CA 93291, United States 4 August 25, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

August 25, 2026
Wording for Agenda:

Approval of the 2026 Annual Exeter Fall Festival Activities, including Facility Use, Street Closures, Beer Garden and Horseshoe Tournament.

Submitting Department:

Administration
Contact Name:

Jason Ridenour, City Administrator
City staff recommends that the City Council approve the 2026 Annual Exeter Fall Festival activities, including facility use, multiple street closures, the operation of a beer garden and horseshoe tournament subject to the conditions of approval outlined in this staff report.

The Annual Exeter Fall Festival is a longstanding community tradition featuring activities organized by several local nonprofit and community organizations. The primary activities associated with the 2026 Fall Festival include a family Movie Night, Fall Festival Parade, Car Show, Family Fun Night, activities at Exeter City Park, and a Beer Garden and Horseshoe Tournament.

The principal Fall Festival activities will culminate on Saturday, October 10, 2026, with a parade, car show, City Park festival activities including a beer garden/horseshoe tournament.

The Exeter Chamber of Commerce, Exeter Lions Club, Exeter Kiwanis Club, and Exeter Monarchs Football Alumni & Boosters have submitted applications and supporting documentation related to their respective activities.

For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.__
Agenda Item Number: I.7.

Department Recommendation:

Background & Summary:

August 25, 2026 Regular Meeting of the Exeter City Council

City Council approval is requested for the following:

1. Movie Night – Exeter Branch Library/City of Exeter| Tuesday, October 6 The Exeter Branch Library will host a Fall Festival Movie Night behind the library at Exeter City Park. City of Exeter Recreation will host games at City Park prior to the start of the movie.

The Chief of Police has approved the amplified sound permit for the event.

2. Family Fun Night – Exeter Chamber of Commerce| Wednesday, October 7 The Exeter Chamber of Commerce will host Family Fun in conjunction with the Farmer’s Market. The event will take place on South E Street, Mixture Park, and the public parking lot on the east side of South E Street between East Pine Street and East Maple Street. Staff is requested to extend the temporary street closure for the Farmer’s Market to include the additional area of South E Street and the parking lot.

3. Fall Festival Parade – Exeter Lions Club | Saturday, October 10 The Exeter Lions Club will host the annual Fall Festival Parade.

The Lions Club has requested street closures from approximately 6:00 a.m. to 12:00 p.m. to accommodate parade staging, the parade route, and post-parade clearing.

The submitted street closure application identifies a closure along West Pine Street from Filbert Street to D Street, continuing south on D Street to Chestnut Street. Parade staging will occur near the western end of the route.

The submitted Fall Festival traffic map identifies the Lions Club parade route, Chamber of Commerce car show closure, a public safety closure along Chestnut Street, the Kiwanis Club parking stall closure adjacent to City Park, and a no-parking area along Cedar Street adjacent to City Park.

The Lions Club has also requested use of amplified sound for parade announcements.

The PA system is anticipated to operate approximately 9:30 a.m. to 11:00 a.m., with sound equipment located near Pine and E Streets. The Chief of Police has approved the amplified sound permit.

Following the parade, the Exeter Police Department and Public Works Department will coordinate reopening of affected streets when it is safe to do so.

4. Car Show – Exeter Chamber of Commerce | Saturday, October 10, 2026 The Exeter Chamber of Commerce will host the annual Fall Festival Show & Shine Car Show.

August 25, 2026 Regular Meeting of the Exeter City Council

The Chamber has requested use of Mixter Park and closure of E Street from Pine Street to Chestnut Street from approximately 6:00 a.m. to 3:00 p.m. The car show itself is anticipated to conclude at approximately 2:00 p.m., with additional time provided for breakdown and reopening of the area.

The street closure provides a controlled area for display vehicles and pedestrian activity while allowing attendees convenient access to downtown businesses and the remaining Fall Festival activities.

Amplified sound consisting of speakers and a microphone will also be used during the car show. The Chief of Police has approved the amplified sound permit.

5. City Park Fall Festival – Exeter Kiwanis Club | Saturday, October 10, 2026 The Exeter Kiwanis Club will host the primary Fall Festival activities at Exeter City Park, including the annual pancake breakfast, food and local vendors, and entertainment in the gazebo area.

The Kiwanis Club has requested use of City Park, including the park, gazebo, arbor, and electrical power, with setup beginning at approximately 6:00 a.m., activities occurring from approximately 7:00 a.m. to 4:00 p.m., and departure by approximately 5:00 p.m.

The Kiwanis Club has requested closure of D Street between Chestnut Street and Cedar Street from approximately 6:00 a.m. to 5:00 p.m. as well as three (3) parking stall spaces on E St. in front of the Gazebo for the live band to park their vehicle with equipment.

Amplified sound will be used for entertainment and related Fall Festival activities at City Park.

The Kiwanis Club has requested waiver of the Special Event Permit and Amplified Sound Permit fees associated with its Fall Festival activities.

6. Beer Garden & Horseshoe Tournament – Exeter Monarchs Football Alumni & Boosters | Saturday, October 10, 2026
The Exeter Monarchs Football Alumni & Boosters have requested authorization to operate a Beer Garden and Horseshoe Tournament in conjunction with the Fall Festival.

The organization has requested use of the City Park arbor and existing horseshoe pit area, with setup beginning at approximately 10:30 a.m. and the Beer Garden and Horseshoe Tournament operating from approximately 12:00 p.m. to 4:00 p.m., with departure by approximately 5:00 p.m.

The organization proposes incorporating the existing horseshoe pits entirely within the secured Beer Garden footprint so that the beer garden and tournament operate as one controlled area.

August 25, 2026 Regular Meeting of the Exeter City Council

The Beer Garden and horseshoe pit area will be enclosed with appropriate fencing or barricades and will include a designated entrance and exit. Access will be controlled, identification will be checked, and all individuals entering the designated area, including horseshoe tournament participants and spectators, will be required to be 21 years of age or older.

Alcohol will be served and consumed only within the designated Beer Garden. The applicant will be responsible for complying with all applicable California Department of Alcoholic Beverage Control requirements and City requirements and for obtaining all required alcohol-related permits prior to the event.

The applicant will also be responsible for maintaining adequate staffing and/or security, monitoring the entrance, exit and perimeter, preventing alcohol from leaving the designated area, maintaining emergency access, monitoring the horseshoe tournament, and maintaining appropriate separation between active horseshoe pits, spectators, alcohol service areas, tables, and pedestrian traffic.

Conditions of Approval:

Approval of the Fall Festival activities is recommended subject to the following conditions:

1. Insurance. Each participating organization shall provide all insurance documentation required by the City prior to its respective activity. Certificates and endorsements shall identify the City of Exeter and other required parties as additional insureds and meet the City's applicable insurance requirements. Activities involving alcohol shall also provide required liquor liability coverage.

2. Street Closures and Traffic Control. All street closures shall be coordinated with the Exeter Police Department and Public Works Department. City staff may install, modify, relocate, or remove barricades and traffic-control devices as necessary for public safety and event operations.

3. Public Safety. The Chief of Police or designee may modify street closures, traffic-control measures, event operations, security requirements, or other conditions when reasonably necessary to protect public safety.

4. Amplified Sound. Amplified sound shall be operated in accordance with approved permits and applicable provisions of the Exeter Municipal Code.

5. Food and Vendors. Event organizers and individual vendors shall be responsible for obtaining all applicable health permits, business licenses, vendor permits, and other regulatory approvals.

6. Alcohol/Beer Garden. The Beer Garden operator shall obtain all required City and California Department of Alcoholic Beverage Control permits and approvals before alcohol may be sold, served, or consumed. The Beer Garden shall operate only within the approved secured area.

August 25, 2026 Regular Meeting of the Exeter City Council

7. Age Restriction. All persons entering the Beer Garden and horseshoe tournament area shall be 21 years of age or older, and the operator shall provide appropriate ageverification procedures.

8. Beer Garden Security. The Beer Garden operator shall provide adequate staffing and/or security as required by the City and Chief of Police and shall maintain controlled entrances, exits, perimeter security, and emergency access throughout the event.

9. Horseshoe Tournament Safety. The organizer shall maintain clearly identified playing areas and adequate separation between active horseshoe pits, spectators, alcohol service areas, tables, and pedestrian traffic.

10. Facility Use. Organizations using City facilities shall comply with the City's Facility Use Policy, including cleanup requirements and restrictions regarding parking or driving on grass unless specifically authorized by the City.

11. Cleanup. Each event organizer shall be responsible for cleanup of its respective event area and shall leave all City facilities, parks, streets, and public rights-of-way in substantially the same condition in which they were received.

12. Fee Waivers. Any fee waiver approved by the City Council applies only to City fees specifically authorized for waiver and does not waive fees charged by other agencies or regulatory entities.

Based upon the applications received to date, the known City fees associated with the 2026 Fall Festival total $331, consisting of the $177 Special Event/Facility Use fee, $11 Electrical Access fee, $88 City Park Arbor fee, and $55 Alcohol Permit fee. The FY 2026–27 Fee Schedule identifies these respective charges and provides amplified sound permits at no cost.

To the extent the City Council approves the requested fee waivers, the City will forgo the corresponding fee revenue.

The event will also require City staff resources associated with street closure preparation, placement and removal of traffic-control devices, park preparation, and Police Department and Public Works support. The anticipated costs associated with staff time are minimal and can be absorbed within existing departmental operating budgets.

This is an annual event, and the last City Council approval was on August 12, 2026. • 2026 Exeter Fall Festival Parade and Street Closure Map • Exeter Lions Club – Parade Street Closure Application • Exeter Lions Club – Street Closure Signature Authorizations • Exeter Lions Club – Approved Amplified Sound Permit
• Exeter Chamber of Commerce – Car Show Facility Use Application • Exeter Chamber of Commerce – Car Show Street Closure Application Fiscal Impact:

Prior City Council Actions:

Attachments:

August 25, 2026 Regular Meeting of the Exeter City Council

• Exeter Chamber of Commerce – Street Closure Signature Authorizations • Exeter Chamber of Commerce – Approved Car Show Amplified Sound Permit • Exeter Chamber of Commerce – Movie Night Amplified Sound Permit • Exeter Kiwanis Club – Park Festival Facility Use Application • Exeter Kiwanis Club – Park Festival Street Closure Application • Exeter Kiwanis Club – Amplified Sound Application
• Exeter Kiwanis Club – Fee Waiver Request
• Exeter Chamber of Commerce – Fee Waiver Request
• Exeter Monarchs Football Alumni & Boosters – Facility Use Application • Exeter Monarchs Football Alumni & Boosters – Beer Garden and Horseshoe Tournament Proposed Activities
• Proposed Beer Garden and Horseshoe Tournament Map
I move to approve the 2026 Annual Exeter Fall Festival activities, including facility use, street closures, amplified sound permits, the Beer Garden and Horseshoe Tournament, and associated fee waivers, subject to the conditions of approval contained in the staff report and completion of all required permits, insurance, and regulatory approvals prior to the respective events.

Recommended motion to be made by the City Council:

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

July 22, 2026
Dear City of Exeter,
The Exeter Kiwanis Club is requesting a fee waiver for the Special Event permit, Amplified Sound Permit and a Street Closure Permit for the October 10, 2026, event.

Fall Festival is a long-standing tradition that is well attended and free for the public to attend. All monies raised by Kiwanis are reinvested in the community.

Thank you for your consideration,
Wess Grim
August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

August 25, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

August 25, 2026
Wording for Agenda:

Approval of the Selection of American Emergency Products (AEP) for Police Vehicle Outfitting Services at a Cost of $51,261.06 and Authorize the City Administrator or their Designee to Execute all Necessary Documents.

Submitting Department:

Police
Contact Name:

Chief Rob Schimpf, Chief of Police
Staff recommends that the City Council approve the selection of American Emergency Products (AEP) at a cost of $51,261.06 for police vehicle outfitting based on best value, reliability, and ability to meet operational timelines.

The Police Department has acquired two new 2027 Police Interceptor Utility (PIU) vehicles that require outfitting before they can be placed into service. This request is specifically for the upfitting of these two vehicles with the emergency lighting, communications equipment, safety equipment, and other components necessary for police operations.

Police vehicle outfitting is a specialized service requiring technical expertise and standardized installation to ensure officer safety and operational effectiveness. In April 2026, staff evaluated multiple vendors based on cost, completeness, quality, and ability to deliver within required timelines. American Emergency Products (AEP) was recommended as the best overall value due to its proven performance, complete build to department specifications, and timely delivery capabilities. On April 28, 2026, the City Council authorized staff to engage with American Emergency Products (AEP) for the upfitting of one police vehicle. Staff was satisfied with the quality and timeliness of the work performed by AED. Due to recently receiving competitive For action by:
☒City Council
Regular Session:
☒Consent Calendar
☐Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: I.8.

Department Recommendation:

Summary:

August 25, 2026 Regular Meeting of the Exeter City Council

quotes and the conditions remaining the same from April 2026, staff is recommending utilizing American Emergency Products (AEP) for the upfitting of two additional vehicles.

Staff is requesting authorization to utilize American Emergency Products (AEP) to complete the upfitting of both vehicles consistent with the Department’s established fleet specifications and previously approved vehicle builds. The total cost to outfit both vehicles will not exceed $51,261.06.

Police vehicle outfitting involves the installation of emergency lighting, communications equipment, prisoner transport components, and other safety-critical systems. These installations must meet law enforcement operational standards and function reliably under emergency conditions.

Standardization across the fleet is essential to reduce training variability, improve operational efficiency, and ensure officer safety. Inconsistent or incomplete installations can lead to equipment failures, increased maintenance costs, and operational inefficiencies over time.

In April 2026, staff solicited and reviewed proposals from Tulare County Information Technology (TCIT), Dana Safety Supply, and American Emergency Products (AEP). While TCIT provided the lowest initial cost, their proposal reflected a more minimalistic build that lacked the level of equipment and standardization included in other proposals. This approach would have resulted in additional costs in the future if equipment needed to be added or modified after initial installation. Dana Safety Supply submitted a proposal at a higher cost than AEP.

Additionally, TCIT advised that they are currently weeks, if not months behind due to a large influx of Sheriff Vehicles that they are currently trying to outfit. TCIT also does not stock the state-of-the-art equipment that we are now installing in our new police vehicle builds, nor do they have the expertise is this type of equipment. This also will lead to shortages in on-hand inventory as they do not stock many of these items. This delay would prevent timely deployment of vehicles into service and impact operational readiness.

In contrast, American Emergency Products (AEP) provides a higher level of standardization in their builds, supported by clear documentation and consistent installation practices as they have already demonstrated with our newest addition to our fleet.

These factors—including long-term cost considerations, standardization, and ability to deliver within necessary timeframes—support staff’s recommendation.

The total cost of outfitting two vehicles will not exceed $51,261.06:
o 2027 PIU Patrol: $28,039.18
o 2027 PIU Admin Patrol: $23,221.88
Background:

Fiscal Impact:

August 25, 2026 Regular Meeting of the Exeter City Council

Staff recommends appropriating $28,500 of unappropriated Citizens Option for Public Safety (COPS) Program funds to fully fund the necessary vehicle outfitting.

The City Council has previously approved American Emergency Products (AEP) to outfit the City’s emergency police vehicles, most recently in April 2026, based on the considerations outlined above.
• Quotes Received from AEP
I move to approve the selection of American Emergency Products (AEP) for police vehicle outfitting at a cost of $51,261.06 and authorize the City Administrator or their designee to execute all necessary documents.

Prior City Council Actions:

Attachments:

Recommended motion to be made by the City Council:

August 25, 2026 Regular Meeting of the Exeter City Council

Jul 24, 2026 1
Jul 24, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Patrol PIU x1 (#2) EXE11001 AS NET30
QTE0044821
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PI Utility Black
State Contract #
NA
Tax
Agency Contact 1: Lt. Rob Moore, 559-804-1696
[email protected]
Dealer Contact: Monarch Ford, Cory Lopez
559-592-3800
[email protected]
Vehicle Availibility: Sep/Oct 2026
VIN(s):
1:
***Lightbar***

1.00 LBAR04916 mPower 55" Lightbar, R/B/W Front, R/B/A Rear, No Hook
/ EMPLB01KPE-4Q0 2,830.5000 Y 2,830.50
List $6,290.00 less 55% / QSF123264

1.00 VACC03314 / PNFLBF44 Lightbar Hook Kit, 2020+ PIU 21.0000 Y 21.00 ***Siren Package***
Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 24, 2026 2
Jul 24, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Patrol PIU x1 (#2) EXE11001 AS NET30
QTE0044821
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PI Utility Black
State Contract #
NA
Tax

1.00 SIRE00687 / ENGSA5201 bluePRINT® 500 Series Siren 200W Remote Amp w/link 768.1500 Y 768.15

1.00 SIRE00692 / ENGCP22001 bluePRINT 19-Button RGB Control Panel w/ PA Mic 249.5000 Y 249.50

1.00 VACC03642 / ENGLNVH018 Vehicle Harness Blue Link F150 24/25/PIU 210.0000 Y 210.00

2.00 SPEA00253 100 Watt Composite Siren Speaker w/ Univ Bkt, 5-YR Warranty
/ ETSS100J5 250.0000 Y 500.00

1.00 SIRE00566 / ENGSYMD01 bluePRINT SYNC Module with Antenna 278.5000 Y 278.50 ***Push Bumper with Front Lighting***

1.00 BUMP00905 PB450-LR4 Push Bumper, SoundOff mPower x4, 2020+ Utility
/ BK1526ITU20 553.5200 Y 553.52

2.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
/ EMPSCG2STS4D 136.0000 Y 272.00

2.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
/ EMPSCG2STS4E 136.0000 Y 272.00

1.00 PATC00288 Bumper Harness, bluePRINT 500 w/3-Wire x4, Universal
/ FT-UNV-SOB5-BUM-02 148.0000 Y 148.00

1.00 PATC00289 / FT-UNV-SOB5-SPK-01 Speaker Harness, SoundOff, Universal 38.4000 Y 38.40 Quotation continued on next page ...

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August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

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Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Patrol PIU x1 (#2) EXE11001 AS NET30
QTE0044821
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PI Utility Black
State Contract #
NA
Tax
***Headlight Housing LEDs***

1.00 LEDS03676 / ELUC3H010D Universal Under Cover LED Insert, 5-Wire, Red/White 92.0000 Y 92.00

1.00 LEDS03657 / ELUC3H010E Universal Under Cover LED Insert, 5-Wire, Blue/White 92.0000 Y 92.00

2.00 LEDS02981 / PLUCTCL1 Twist-In UC LED Collar Kit 4.0000 Y 8.00 ***Under Mirror LEDs***

1.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
/ EMPSCG2STS4D 136.0000 Y 136.00

1.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
/ EMPSCG2STS4E 136.0000 Y 136.00

1.00 BKRT00359 Under Mirror Bracket, mPower/Intersector, 25+ Utility, DRV
/ PMP2BKUMB8-D 28.5000 Y 28.50

1.00 BKRT00360 Under Mirror Bracket, mPower/Intersector, 25+ Utility, PAS
/ PMP2BKUMB8-P 28.5000 Y 28.50

2.00 VACC02904 bluePRINT 500 w/3-Wire LED Extension Single (Mirror), Univer
/ FT-UNV-SOB5-3WR-02 30.4000 Y 60.80
***Rear 1/4 Window LEDs***
Quotation continued on next page ...

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August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

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Jul 24, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Patrol PIU x1 (#2) EXE11001 AS NET30
QTE0044821
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PI Utility Black
State Contract #
NA
Tax

1.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
/ EMPSCG2STS4D 136.0000 Y 136.00

1.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
/ EMPSCG2STS4E 136.0000 Y 136.00

2.00 LEDS03567 / PMP2WSSSB 4" mPower 25-90 degree Glass Mount/Shroud, Black 15.5000 Y 31.00

2.00 PATC00311 / FT-UNV-SOB5-3WR-03 bluePRINT 500 w/3-Wire LED Extension, 24", Universal 39.2000 Y 78.40 ***Rear License Plate and Gate Open LEDs***

2.00 LEDS04369 3-Wire mPower 4" Fascia LED, QM, 18-LED, Red/Blue/White
/ EMPSCG2QMS5RBW 151.0000 Y 302.00
(Rear License Plate)

2.00 LEDS04370 / EMPSCG1SLS3J 3-Wire mPower 3" Fascia LED, SM, 8-LED, Red/Blue 122.5000 Y 245.00 (Under Trim / Gate Open)

1.00 PATC00292 / FT-F01-SOB5-LFT-01 Liftgate Harness, bluePRINT 500 w/3-Wire, 20+ Utility 128.0000 Y 128.00 ***Taillight LEDs / Taillight Flash***

2.00 LEDS03674 / ELUC3H010B Universal Under Cover LED Insert, 5-Wire, Blue 92.0000 Y 184.00

2.00 LEDS02981 / PLUCTCL1 Twist-In UC LED Collar Kit 4.0000 Y 8.00 Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 24, 2026 5
Jul 24, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Patrol PIU x1 (#2) EXE11001 AS NET30
QTE0044821
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PI Utility Black
State Contract #
NA
Tax

1.00 PATC00349 / FT-F06-SOB5-OEM-01 2025 PIU Taillight Flash Diode Pack 212.0000 Y 212.00 ***Under Spoiler LEDs***

2.00 LEDS03996 3-Wire mPower Fascia LED, Stud Mount, 18-LED, Red/Blue/White
/ EMPSCG2STS5RBW 151.0000 Y 302.00

1.00 BKRT00074 / PMP2RS101 Under Spoiler mPower Bracket, 1-Module, 2020 Utility 87.0000 Y 87.00

1.00 PATC00294 2-Mod Spoiler Harness, bluePRINT 500 w/3-Wire, 20+ Utility
/ FT-F01-SOB5-SPO-02 104.0000 Y 104.00
***FasTech Harness/ Electrical System***

1.00 PATC00347 / FT-F06-SOB5-PRI-01 Primary Harness, bluePRINT 500 w/3-Wire, 2025 Utility 2,500.0000 Y 2,500.00

1.00 PATC00291 Underhood Harness, bluePRINT 500 w/3-Wire, 20+ Utility
/ FT-F01-SOB5-UND-03 396.0000 Y 396.00

1.00 PATC00350 / LIN-GUARD LIN Guard Module Only 284.0000 Y 284.00

1.00 BKRT00092 Electronics Mounting Plate SOS, DRV 1/4 Panel, 20+ Utility
/ PIU20-EQUIP-001 117.6000 Y 117.60

1.00 VACC02945 / B00FSYBKPM Panel Mount USB-B Extension Cable, Panle Mount, 3' 18.0000 Y 18.00 Quotation continued on next page ...

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August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 24, 2026 6
Jul 24, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Patrol PIU x1 (#2) EXE11001 AS NET30
QTE0044821
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PI Utility Black
State Contract #
NA
Tax

1.00 VACC02241 RJ45 Splitter, 1-Male to 3-Female, Use for BP

SYNC/LINK/CP
/ B07PPLK8L4 24.0000 Y 24.00

1.00 VACC02325 / 491-SC36MP Compact Foot Switch w/ Mounting Plate 128.0000 Y 128.00 ***Center Equipment Console***

1.00 CONS01598 2020+ Ford Utility Short Console, w/ Cup Holder, 10"/4.5"
/ 7170-0735-00 501.9000 Y 501.90

1.00 FACE00546 / 7160-0321 Console Faceplate Motorola APX-6500 -05 Remote, 3" 0.0000 N 0.00 PL 2013-05-15

1.00 FACE00971 GJ Faceplate, SoundOff 17-Button 22001 Control Panel, 4"
/ 7160-2202 0.0000 N 0.00

1.00 FACE00735 / 15083 Six Rocker Switch Faceplate (Knockout), 2" 0.0000 N 0.00

1.00 FACE00168 / 3130-0153 Blank Faceplate, 1" 0.0000 N 0.00

1.00 CONS00354 / C-ARM-104 Arm Rest, Adjustable 255.2000 Y 255.20 PB 2012-09-01

2.00 CONS01276 / MMBP-25 Magnetic Microphone Mount 38.0000 Y 76.00 Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 24, 2026 7
Jul 24, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Patrol PIU x1 (#2) EXE11001 AS NET30
QTE0044821
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PI Utility Black
State Contract #
NA
Tax

1.00 VACC01101 / 11010 DC Power Port 8.0000 Y 8.00

1.00 VACC01102 / 11011 DC Power Port Cap 2.0000 Y 2.00

1.00 VACC02798 USB C & USB A Dual Port Car Charger Socket Power Outlet
/ B08DD4BH6G 26.0000 Y 26.00

1.00 LIGH00331 / M84434RW-A 6" LED Dome Light, Red/White, 110 Lumens 82.0000 Y 82.00 ***Computer Mount (Getac F110)***

1.00 CONS01468 / 7160-0872 Offset Bracket 42.0000 Y 42.00 Computer Mount is Customer Supplied
***Modem Install***

1.00 COMP01877 / 31353 Cat7 Double Shielded Ethernet Cable, Black, 15' 18.0000 Y 18.00 Note: Install Exeter Supplied Siera Wireless Modem
-Modem on partition behind driver's seat
***Radio / Data Antenna***
Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

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Jul 24, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Patrol PIU x1 (#2) EXE11001 AS NET30
QTE0044821
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PI Utility Black
State Contract #
NA
Tax

1.00 ANTE01248 Panorama Reef Sharkee - 7-IN-1 Low Pro Antenna Kit for R980
/ GP-IN2850 552.6300 Y 552.63

1.00 ANTE00782 / C23F-5M Radio Antenna Extension Cable, 16', Mini-UHF (MPL) 17.2300 Y 17.23

1.00 ANTE00791 / AFGB-S4 Antenna Whip (Sharkee), UHF, 450-470 MHz 33.7400 Y 33.74 ***Radio Install Parts***

1.00 PATC00363 / HDLN-SPKR-KIT Speaker Backing Plate Kit With Speaker 62.2000 Y 62.20

1.00 PATC00335 Radio T/R Mounting Bracket, OEM Cubby Pocket, 20+ Utility
/ PIU20-RADIO-KIT 43.6000 Y 43.60
***Prisoner Transport***

1.00 PRIS01937 10XL C2 Partition, Recessed, Poly Sliding, Tall Man 20-25 PI
/ PK1186ITU20-TM 1,019.9200 Y 1,019.92

1.00 PRIS02563 Transport Seat w/Poly Partition, Center Belts, 2025 Utility
/ QK0566ITU25 1,591.9200 Y 1,591.92

1.00 PRIS01939 / WK0514ITU20H Window Barriers, Steel Horizontal Bars, 20-25 PIU 298.3200 Y 298.32

2.00 DOME00054 / E06-LS0R-1 Silho-X 4" Round Neutral White/Red Light SS Trim Ring 45.0000 Y 90.00 Quotation continued on next page ...

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August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

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Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Patrol PIU x1 (#2) EXE11001 AS NET30
QTE0044821
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PI Utility Black
State Contract #
NA
Tax

1.00 VACC01661 Switch, Rear Dome Light, Color Select, On-On (Red-White)
/ AEP-SW-DOME3 28.8000 Y 28.80

1.00 VACC01450 / AEP-SW-DOME1 Switch, Rear Dome Light, On-Off-On (On-Door-Off) 28.8000 Y 28.80 ***Front Gun Rack***

1.00 GUNM00862 Gun Rack Partition Mount SC6 with Insert SC1 #2 Key 38"
/ GRPXXX6B1X238 639.2000 Y 639.20

1.00 GUNM00513 / GUNMARTDPGRDBOM AR-15 Takedown Pin Guard 192.0000 Y 192.00 ***Rear Cargo Area***

1.00 VACC02123 Setina 2 Drawer, Sliding, Top Combo Lock, Elevated, 2020 PIU
/ TK0841ITU20 1,899.9200 Y 1,899.92

2.00 DOME00045 / ECVDMLTST4G Universal Interior Cargo LED Dome Light, 6"x3", Gray 32.0000 Y 64.00

1.00 VACC00342 / 13-100 Toggle Switch, Off-On, SPST.. 19.2000 Y 19.20

1.00 VACC01453 / AEP-LABEL-CARGO-DOMESwitch Label Plaque, "Cargo Dome, Door-Off" 14.4000 Y 14.40

1.00 LIGH00331 / M84434RW-A 6" LED Dome Light, Red/White, 110 Lumens 82.0000 Y 82.00 Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 24, 2026 10
Jul 24, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Patrol PIU x1 (#2) EXE11001 AS NET30
QTE0044821
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PI Utility Black
State Contract #
NA
Tax
***Installation***

1.00 SHOP90006 / Shop Supplies Shop Supplies: Wire, Loom, Connectors, Hardware... 59.8000 Y 59.80

46.00 LABO90001 / AEP INSTALL All Labor Charges 125.0000 Y 5,750.00 EVT-Certified Technician Labor
***Freight Shipping***
Shipping Y 150.00
***Customer Supplied Material***

1.00 INST05685 / CSM Motorola APX-6500 Remote Head Radio Kit 0.0000 N 0.00

1.00 INST05685 / CSM Sierra Wireless Modem 0.0000 N 0.00

1.00 INST05685 / CSM GJ 7160-0542-03 TabCruiser Dock for Getac F110 0.0000 N 0.00

1.00 INST05685 / CSM Lind Power Supply for F110 TabCruiser Dock 0.0000 N 0.00

1.00 INST05685 / CSM Getac GDKBU9 Keyboard 0.0000 N 0.00

1.00 INST05685 / CSM Getac F110 Tablet Computer 0.0000 N 0.00 Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 24, 2026 11
Jul 24, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Patrol PIU x1 (#2) EXE11001 AS NET30
QTE0044821
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PI Utility Black
State Contract #
NA
Tax

1.00 INST05685 / CSM GJ 7160-1973, On-Dash Mounting Bracket 0.0000 N 0.00

1.00 INST05685 / CSM GJ 7160-2000-09, Mongoose Motion / Clevis 0.0000 N 0.00

1.00 INST05685 / CSM GJ 7160-0857 Keyboard Tray 0.0000 N 0.00 28,039.18
25,793.15
2,246.03
Subtotal
Total sales tax
Total order
Order Discount 0.00
Parts
Labor / Services
Thank you for the opportunity to earn your business
Terms & Conditions:

ESTIMATES VALID FOR 30 DAYS
Orders will be invoiced upon notification of completion Returns subject to 25% restocking fee. No returns on special order items.

Credit Card payments accepted for payments of orders/invoicing totaling $10,000 or less only.

SIGNATURE (not required if PO/contract is issued)
PB#Assign EmailTo, [email protected] PB#INFO Email
Trans / Trip / Fee
19,893.15
5,750.00
Shipping 150.00

0.00 August 25, 2026 Regular Meeting of the Exeter City Council

Jul 31, 2026 1
Jul 31, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Chief PIU x1 EXE11001 AS NET30
QTE0044877
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PIU Carbonized Grey
State Contract #
NA
Tax
Agency Contact 1: Lt. Rob Moore, 559-804-1696
[email protected]
Dealer Contact: Monarch Ford, Cory Lopez
559-592-3800
[email protected]
Vehicle Availibility:

VIN(s):
1:
***Front/ Rear Interior Lightbars***

1.00 LBAR04594 nForce Interior Light Bar, 2025 PI-SUV, DS-R/W PS-B/W
/ ENFWB01EJZ 893.0000 Y 893.00

1.00 LBAR05053 nForce Rear Interior Lightbar, 6-Mod, R/A Drv, B/A Pass, PIU
/ ENFWB01P6S 911.5000 Y 911.50

1.00 PATC00293 / FT-F01-SOB5-SPO-01 Int Lightbar Spoiler Harness, bluePRINT 500, 20+ Utility 30.4000 Y 30.40 Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 31, 2026 2
Jul 31, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Chief PIU x1 EXE11001 AS NET30
QTE0044877
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PIU Carbonized Grey
State Contract #
NA
Tax
***Siren Package***

1.00 SIRE00687 / ENGSA5201 bluePRINT® 500 Series Siren 200W Remote Amp w/link 768.1500 Y 768.15

1.00 SIRE00692 / ENGCP22001 bluePRINT 19-Button RGB Control Panel w/ PA Mic 249.5000 Y 249.50

1.00 VACC03642 / ENGLNVH018 Vehicle Harness Blue Link F150 24/25/PIU 210.0000 Y 210.00

1.00 SIRE00566 / ENGSYMD01 bluePRINT SYNC Module with Antenna 278.5000 Y 278.50 ***Siren Speakers, Behind Grille***

2.00 SPEA00253 100 Watt Composite Siren Speaker w/ Univ Bkt, 5-YR Warranty
/ ETSS100J5 250.0000 Y 500.00

2.00 BKRT00082 / ETSSVBK01 100J Speaker Bracket, Utility, 20-26 (1 Spk per Bkt) 34.5000 Y 69.00

1.00 PATC00289 / FT-UNV-SOB5-SPK-01 Speaker Harness, SoundOff, Universal 38.4000 Y 38.40 ***Push Bumper with Front Lighting***
<In Grille LEDs>

1.00 LEDS04374 3-Wire mPower 3" Facia Quick Mount LED, 12-LED, Red/White
/ EMPSCG1QMS3D 122.5000 Y 122.50
Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 31, 2026 3
Jul 31, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Chief PIU x1 EXE11001 AS NET30
QTE0044877
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PIU Carbonized Grey
State Contract #
NA
Tax

1.00 LEDS04375 3-Wire mPower 3" Facia Quick Mount LED, 12-LED, Blue/White
/ EMPSCG1QMS3E 122.5000 Y 122.50
<Fog Position LEDs>

1.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
/ EMPSCG2STS4D 136.0000 Y 136.00

1.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
/ EMPSCG2STS4E 136.0000 Y 136.00
<Bumper Lighting Harness>

1.00 PATC00288 Bumper Harness, bluePRINT 500 w/3-Wire x4, Universal
/ FT-UNV-SOB5-BUM-02 148.0000 Y 148.00
***Headlight Housing LEDs***

1.00 LEDS03676 / ELUC3H010D Universal Under Cover LED Insert, 5-Wire, Red/White 92.0000 Y 92.00

1.00 LEDS03657 / ELUC3H010E Universal Under Cover LED Insert, 5-Wire, Blue/White 92.0000 Y 92.00

2.00 LEDS02981 / PLUCTCL1 Twist-In UC LED Collar Kit 4.0000 Y 8.00 ***Under Mirror LEDs***
Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 31, 2026 4
Jul 31, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Chief PIU x1 EXE11001 AS NET30
QTE0044877
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PIU Carbonized Grey
State Contract #
NA
Tax

1.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
/ EMPSCG2STS4D 136.0000 Y 136.00

1.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
/ EMPSCG2STS4E 136.0000 Y 136.00

1.00 BKRT00359 Under Mirror Bracket, mPower/Intersector, 25+ Utility, DRV
/ PMP2BKUMB8-D 28.5000 Y 28.50

1.00 BKRT00360 Under Mirror Bracket, mPower/Intersector, 25+ Utility, PAS
/ PMP2BKUMB8-P 28.5000 Y 28.50

2.00 VACC02904 bluePRINT 500 w/3-Wire LED Extension Single (Mirror), Univer
/ FT-UNV-SOB5-3WR-02 30.4000 Y 60.80
***Running Board LEDs***

1.00 LIGH00384 / ESLRL7316D SL Running Light, 72" - 6 Module, Dual Color Red/White 371.7000 Y 371.70

1.00 LEDS04677 / ESLRL7316E SL Running Light, 72" - 6 Module, Dual Color Blue/White 371.7000 Y 371.70

2.00 BKRT00196 / PSLVBK01 Mounting Kit for SL Running Light, Ford Utility 20-27 31.0000 Y 62.00 ***Rear 1/4 Window LEDs***

1.00 LEDS04175 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Red/White
/ EMPSCG2STS4D 136.0000 Y 136.00
Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 31, 2026 5
Jul 31, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Chief PIU x1 EXE11001 AS NET30
QTE0044877
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PIU Carbonized Grey
State Contract #
NA
Tax

1.00 LEDS03901 3-Wire mPower Fascia LED, Stud Mount, 12-LED, Blue/White
/ EMPSCG2STS4E 136.0000 Y 136.00

2.00 LEDS03567 / PMP2WSSSB 4" mPower 25-90 degree Glass Mount/Shroud, Black 15.5000 Y 31.00

2.00 PATC00311 / FT-UNV-SOB5-3WR-03 bluePRINT 500 w/3-Wire LED Extension, 24", Universal 39.2000 Y 78.40 ***Rear License Plate and Gate Open LEDs***

2.00 LEDS04369 3-Wire mPower 4" Fascia LED, QM, 18-LED, Red/Blue/White
/ EMPSCG2QMS5RBW 151.0000 Y 302.00
(Rear License Plate)

2.00 LEDS04370 / EMPSCG1SLS3J 3-Wire mPower 3" Fascia LED, SM, 8-LED, Red/Blue 122.5000 Y 245.00 (Under Trim / Gate Open)

1.00 PATC00292 / FT-F01-SOB5-LFT-01 Liftgate Harness, bluePRINT 500 w/3-Wire, 20+ Utility 128.0000 Y 128.00 ***Taillight LEDs / Taillight Flash***

2.00 LEDS03674 / ELUC3H010B Universal Under Cover LED Insert, 5-Wire, Blue 92.0000 Y 184.00

2.00 LEDS02981 / PLUCTCL1 Twist-In UC LED Collar Kit 4.0000 Y 8.00

1.00 PATC00349 / FT-F06-SOB5-OEM-01 2025 PIU Taillight Flash Diode Pack 212.0000 Y 212.00 Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 31, 2026 6
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Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Chief PIU x1 EXE11001 AS NET30
QTE0044877
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PIU Carbonized Grey
State Contract #
NA
Tax
***FasTech Harness/ Electrical System***

1.00 PATC00347 / FT-F06-SOB5-PRI-01 Primary Harness, bluePRINT 500 w/3-Wire, 2025 Utility 2,500.0000 Y 2,500.00

1.00 PATC00291 Underhood Harness, bluePRINT 500 w/3-Wire, 20+ Utility
/ FT-F01-SOB5-UND-03 396.0000 Y 396.00

1.00 PATC00350 / LIN-GUARD LIN Guard Module Only 284.0000 Y 284.00

1.00 BKRT00092 Electronics Mounting Plate SOS, DRV 1/4 Panel, 20+ Utility
/ PIU20-EQUIP-001 117.6000 Y 117.60

1.00 VACC02945 / B00FSYBKPM Panel Mount USB-B Extension Cable, Panle Mount, 3' 18.0000 Y 18.00

1.00 VACC02241 RJ45 Splitter, 1-Male to 3-Female, Use for BP

SYNC/LINK/CP
/ B07PPLK8L4 24.0000 Y 24.00

1.00 VACC02325 / 491-SC36MP Compact Foot Switch w/ Mounting Plate 128.0000 Y 128.00 ***Center Equipment Console***

1.00 CONS01598 2020+ Ford Utility Short Console, w/ Cup Holder, 10"/4.5"
/ 7170-0735-00 501.9000 Y 501.90

1.00 FACE00546 / 7160-0321 Console Faceplate Motorola APX-6500 -05 Remote, 3" 0.0000 N 0.00 PL 2013-05-15
Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 31, 2026 7
Jul 31, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Chief PIU x1 EXE11001 AS NET30
QTE0044877
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PIU Carbonized Grey
State Contract #
NA
Tax

1.00 FACE00971 GJ Faceplate, SoundOff 17-Button 22001 Control Panel, 4"
/ 7160-2202 0.0000 N 0.00

1.00 FACE00735 / 15083 Six Rocker Switch Faceplate (Knockout), 2" 0.0000 N 0.00

1.00 FACE00168 / 3130-0153 Blank Faceplate, 1" 0.0000 N 0.00

1.00 CONS00354 / C-ARM-104 Arm Rest, Adjustable 255.2000 Y 255.20 PB 2012-09-01

2.00 CONS01276 / MMBP-25 Magnetic Microphone Mount 38.0000 Y 76.00

1.00 VACC01101 / 11010 DC Power Port 8.0000 Y 8.00

1.00 VACC01102 / 11011 DC Power Port Cap 2.0000 Y 2.00

1.00 VACC02798 USB C & USB A Dual Port Car Charger Socket Power Outlet
/ B08DD4BH6G 26.0000 Y 26.00

1.00 LIGH00331 / M84434RW-A 6" LED Dome Light, Red/White, 110 Lumens 82.0000 Y 82.00 ***Computer Mount (Getac F110)***

1.00 CONS01468 / 7160-0872 Offset Bracket 42.0000 Y 42.00 Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 31, 2026 8
Jul 31, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Chief PIU x1 EXE11001 AS NET30
QTE0044877
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PIU Carbonized Grey
State Contract #
NA
Tax
Computer Mount is Customer Supplied
***Modem Install***

1.00 COMP01877 / 31353 Cat7 Double Shielded Ethernet Cable, Black, 15' 18.0000 Y 18.00 Note: Install Exeter Supplied Siera Wireless Modem
-Modem on partition behind driver's seat
***Radio / Data Antenna***

1.00 ANTE01248 Panorama Reef Sharkee - 7-IN-1 Low Pro Antenna Kit for R980
/ GP-IN2850 552.6300 Y 552.63

1.00 ANTE00782 / C23F-5M Radio Antenna Extension Cable, 16', Mini-UHF (MPL) 17.2300 Y 17.23

1.00 ANTE00791 / AFGB-S4 Antenna Whip (Sharkee), UHF, 450-470 MHz 33.7400 Y 33.74 ***Radio Install Parts***

1.00 PATC00363 / HDLN-SPKR-KIT Speaker Backing Plate Kit With Speaker 62.2000 Y 62.20

1.00 PATC00335 Radio T/R Mounting Bracket, OEM Cubby Pocket, 20+ Utility
/ PIU20-RADIO-KIT 43.6000 Y 43.60
Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 31, 2026 9
Jul 31, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Chief PIU x1 EXE11001 AS NET30
QTE0044877
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PIU Carbonized Grey
State Contract #
NA
Tax
***2nd Row Interior Lighting***

2.00 DOME00054 / E06-LS0R-1 Silho-X 4" Round Neutral White/Red Light SS Trim Ring 45.0000 Y 90.00

1.00 VACC01661 Switch, Rear Dome Light, Color Select, On-On (Red-White)
/ AEP-SW-DOME3 28.8000 Y 28.80

1.00 VACC01450 / AEP-SW-DOME1 Switch, Rear Dome Light, On-Off-On (On-Door-Off) 28.8000 Y 28.80 ***Front Gun Rack***

1.00 GUNM00905 Single Gun Rack, Ford PIU Free-Standing, SC6 w/ Barrel Inser
/ GRFF016BAR238 696.0000 Y 696.00

1.00 GUNM00513 / GUNMARTDPGRDBOM AR-15 Takedown Pin Guard 192.0000 Y 192.00 ***Rear Cargo Area***

1.00 VACC02123 Setina 2 Drawer, Sliding, Top Combo Lock, Elevated, 2020 PIU
/ TK0841ITU20 1,899.9200 Y 1,899.92

1.00 VACC02279 / TF0292ITU20 Free Standing Cargo Brkt Kit - 2020 Interceptor Utility 289.5200 Y 289.52

2.00 DOME00045 / ECVDMLTST4G Universal Interior Cargo LED Dome Light, 6"x3", Gray 32.0000 Y 64.00 Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 31, 2026 10
Jul 31, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Chief PIU x1 EXE11001 AS NET30
QTE0044877
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PIU Carbonized Grey
State Contract #
NA
Tax

1.00 VACC00342 / 13-100 Toggle Switch, Off-On, SPST.. 19.2000 Y 19.20

1.00 VACC01453 / AEP-LABEL-CARGO-DOMESwitch Label Plaque, "Cargo Dome, Door-Off" 14.4000 Y 14.40

1.00 LIGH00331 / M84434RW-A 6" LED Dome Light, Red/White, 110 Lumens 82.0000 Y 82.00 ***Installation***

1.00 SHOP90006 / Shop Supplies Shop Supplies: Wire, Loom, Connectors, Hardware... 100.0000 Y 100.00

41.00 LABO90001 / AEP INSTALL AEP Installation Labor Services 125.0000 Y 5,125.00 EVT-Certified Technician Labor
***Freight Shipping***
Shipping Y 80.00
***Customer Supplied Material***

1.00 INST05685 / CSM Motorola APX-6500 Remote Head Radio Kit 0.0000 N 0.00

1.00 INST05685 / CSM Sierra Wireless Modem 0.0000 N 0.00

1.00 INST05685 / CSM GJ 7160-0542-03 TabCruiser Dock for Getac F110 0.0000 N 0.00 Quotation continued on next page ...

PB#Assign EmailTo, [email protected]
August 25, 2026 Regular Meeting of the Exeter City Council PB#INFO Email

Jul 31, 2026 11
Jul 31, 2026
Qty.

Ord. Item / Vendor Part Number Description Unit Price Extended Price Reference PO Number Customer No. Salesperson Order Date Ship Via Terms Sold To: Ship To:

Quotation Date Page
Order Number
2027 Chief PIU x1 EXE11001 AS NET30
QTE0044877
AEP - California, LLC
3437 Landco Dr. Suite A
Bakersfield, CA 93308
Remit to: 10729 Wheatlands Ave. Suite C
Santee, CA 92071
Exeter Police Department
100 North C Street
Exeter, CA 93221
AEP Bakersfield
Ship Parts to AEP-Bakersfield for Installation
Year Make Model Color
2027 Ford PIU Carbonized Grey
State Contract #
NA
Tax

1.00 INST05685 / CSM Lind Power Supply for F110 TabCruiser Dock 0.0000 N 0.00

1.00 INST05685 / CSM Getac GDKBU9 Keyboard 0.0000 N 0.00

1.00 INST05685 / CSM Getac F110 Tablet Computer 0.0000 N 0.00

1.00 INST05685 / CSM GJ 7160-1973, On-Dash Mounting Bracket 0.0000 N 0.00

1.00 INST05685 / CSM GJ 7160-2000-09, Mongoose Motion / Clevis 0.0000 N 0.00

1.00 INST05685 / CSM GJ 7160-0857 Keyboard Tray 0.0000 N 0.00 23,221.88
21,358.79
1,863.09
Subtotal
Total sales tax
Total order
Order Discount 0.00
Parts
Labor / Services
Thank you for the opportunity to earn your business
Terms & Conditions:

ESTIMATES VALID FOR 30 DAYS
Orders will be invoiced upon notification of completion Returns subject to 25% restocking fee. No returns on special order items.

Credit Card payments accepted for payments of orders/invoicing totaling $10,000 or less only.

SIGNATURE (not required if PO/contract is issued)
PB#Assign EmailTo, [email protected] PB#INFO Email
Trans / Trip / Fee
16,153.79
5,125.00
Shipping 80.00

0.00 August 25, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

August 25, 2026
Wording for Agenda:

Consideration to Approve the City of Exeter History Walk Trail Signage Design and the Proposed Installation Locations; Authorizing the City Administrator, or Designee, to Accept the Signage and Execute Documents Necessary for Installation; and Accepting Ownership and Routine Maintenance of the Signage.

Submitting Department:

Administration
Contact Name:

Jason Ridenour, City Administrator
Staff recommends that the City Council approve the design of the City of Exeter History Walk trail signage design and the proposed installation locations for two kiosks and four mileage markers; authorizing the City Administrator, or designee, to accept the signage from the project sponsors and execute the documents necessary to complete installation; and accepting ownership and routine maintenance of the signage upon installation.

The E250 Committee with CACHE and community partners developed the proposed City of Exeter History Walk, a one-mile walking loop through downtown Exeter. The signage package consists of two double-sided kiosk signs, one at Exeter City Park and one at Joyner Park, and four mileage markers along the route, each carrying a QR code that links to a self-guided audio tour along with the logos of the project sponsors. The design and proposed locations are shown in the presentation accompanying this item. There is no fiscal impact to the City; all design, fabrication, and installation costs will be paid by the project sponsors.

The proposed City of Exeter History Walk is a one-mile walking loop celebrating the City’s history, developed in coordination with the E250 Committee, CACHE, the Rocky Hill Triathlon, and A&M Consulting Engineers. The route links Exeter City Park, Joyner Park, and other For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R._____
Agenda Item Number: J.1.

Department Recommendation:

Background & Summary:

August 25, 2026 Regular Meeting of the Exeter City Council

downtown points of historic interest, and is intended to encourage walking, support downtown activity, and share Exeter’s history with residents and visitors.

The proposed signage includes two double-sided kiosk signs. The first, a 3-foot by 4-foot panel placed at Exeter City Park, displays a general map of the walking route with a legend identifying parks, schools, the library, City Hall, the post office, bus stops, and the three historic railroad alignments that served Exeter, with an interpretive panel titled “The Railroads Built Exeter” on the reverse side. The second, a 4-foot by 2-foot panel placed at Joyner Park, displays a mileage map of the route with mileage post locations, with an interpretive panel titled “Framing the Gateway: Exeter’s Historic Archway” on the reverse side.

Four circular mileage markers are proposed at 0.25, 0.55, 0.70, and 0.90 mile along the route.

Each marker carries a QR code linking to the audio tour and the sponsor logos. The specific marker locations were identified during a route walk conducted on August 10, 2026, with City staff and the trail committee, and are shown in the accompanying presentation.

All signage will display the logos of the City of Exeter, the E250 Committee, CACHE, the Rocky Hill Triathlon, and A&M Consulting Engineers. Subject to Council approval, the History Walk signage is anticipated to be unveiled on October 9, 2026, at 5:00 p.m. at Exeter City Park (E Street and Cedar Street), in conjunction with the opening of the 1976 time capsule.

There is no fiscal impact to the City of Exeter from this action. All costs for the design, fabrication, and installation of the History Walk signage will be paid by the project sponsors. No City funds are requested or required, and no budget amendment is necessary. Following installation, the City will own the signage and provide routine maintenance, which is expected to be minimal and can be absorbed within existing Public Works operating budgets. • Funding source: project sponsors (E250 Committee, CACHE, Rocky Hill Triathlon, and A&M Consulting Engineers)
• Ongoing maintenance: routine maintenance only, absorbed within existing Public Works operating budgets
None associated with this action.
• City of Exeter History Walk Presentation (signage exhibits and proposed marker locations)
Fiscal Impact:

Prior Council/Board Actions:

Attachments:

August 25, 2026 Regular Meeting of the Exeter City Council

I move to approve the City of Exeter History Walk trail signage design and the proposed installation locations, authorizing the City Administrator, or designee, to accept the signage from the project sponsors and execute the documents necessary to complete installation, and accepting City ownership and routine maintenance of the signage upon installation.

Recommendation motion to be made by the City Council:

August 25, 2026 Regular Meeting of the Exeter City Council

City of Exeter
History Walk
City Council Meeting
8/25/2026
August 25, 2026 Regular Meeting of the Exeter City Council

Project Overview
● One-mile walking loop celebrating the city’s history, developed with the E250 Committee. CACHE, and community partners.
● Signage includes 2 double-sided kiosks (City Park & Joyner Park) and four mileage markers along the route.
● QR codes on all signage link to an audio tour.
● Logos: City of Exeter, E250, CACHE, Rocky Hill Triathlon, and A&M Consulting Engineers.
● Unveiling: October 9, 2026, 5:00 PM at Exeter City Park (E St & Cedar), alongside the opening of the 1976 time capsule.

August 25, 2026 Regular Meeting of the Exeter City Council

General Map (3’ x 4’) - Front
August 25, 2026 Regular Meeting of the Exeter City Council Placed at City Park

Back of General Map (3’ x 4’) - Back
August 25, 2026 Regular Meeting of the Exeter City Council Placed at City Park

Mileage Map (4’ x 2’) - Front
Placed at Joyner Park
August 25, 2026 Regular Meeting of the Exeter City Council

Mileage Map (4’ x 2’) - Back
Placed at Joyner Park
August 25, 2026 Regular Meeting of the Exeter City Council

Mileage Markers
● Four circular markers at 0.25, 0.55, 0.70, and 0.90 mile, each with a QR code for the audio tour and sponsor logos.

Example:

August 25, 2026 Regular Meeting of the Exeter City Council

Proposed Mileage Marker Locations
Marker locations identified during the 8/10/2026
route walk with City staff & the trail committee.

Marker 3
Marker 2
Marker 4
Marker 1
August 25, 2026 Regular Meeting of the Exeter City Council

Locations
August 25, 2026 Regular Meeting of the Exeter City Council

QUESTIONS?
August 25, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

August 25, 2026
Wording for Agenda:

Consideration of Upcoming Planning Commission Term
Expirations and Direction Regarding the Appointment Process.

Submitting Department:

Administration
Contact Name:

Jason Ridenour, City Administrator
City staff recommends that the City Council review the upcoming January 2027 term expirations for two members of the Exeter Planning Commission and provide direction to staff regarding the process for filling the upcoming terms, including whether to solicit applications from interested members of the community.

Two terms on the Exeter Planning Commission are scheduled to expire in January 2027. The terms currently held by Commissioners Dave Hails and Phillip Townsend will expire at that time.

The City Council has previously utilized an application process when filling expired or vacant Planning Commission terms. Most recently, in 2025, the City solicited applications for four Planning Commission seats and presented the applications received to the City Council for consideration. On August 12, 2025, the City Council made appointments to those seats, including the appointment of Phillip Townsend to a term ending January 2027 in order to reestablish the staggered term schedule required by the Exeter Municipal Code.

With the two January 2027 term expirations approaching, staff is bringing this item forward in advance to provide adequate time for an application process should the City Council to move forward with soliciting applications.

For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
__J.R.___
Agenda Item Number: J.2.

Department Recommendation:

Summary:

August 25, 2026 Regular Meeting of the Exeter City Council

The City Council may direct staff to:
• Open an application period and solicit applications from interested members of the community for the two upcoming terms and bring them back to council for consideration.
• Reappoint the current Commissioners whose terms are expiring. • Provide other direction regarding the appointment process.

No appointments are being requested as part of this item. Staff will return to the City Council at a future meeting with the appropriate materials based upon Council direction.

Background:

The Exeter Planning Commission consists of five members who serve staggered terms and perform duties established by state law and the Exeter Municipal Code. The staggered term structure is intended to provide continuity on the Commission while allowing the City Council periodic opportunities to consider appointments.

Per Chapter 2.16 of the City of Exeter Municipal Code:

Section 2.16.010 – Members – Appointment
The Planning Commission consists of five members appointed by the Mayor with the approval of the City Council. Members must not be seated City Council Members.

Section 2.16.020 – Terms
Commissioners serve staggered four-year terms. Appointments are made to fill vacancies resulting from term expirations or other causes.

Section 2.16.030 – Duties
The Planning Commission is tasked with duties outlined by state law and local ordinances.

The Commission plays a vital advisory role in city planning and land use matters, as further defined in the following sections:

Chapter 16.12.050 – Planning Commission as Advisory Agency The Commission acts as the City’s advisory agency under the Subdivision Map Act, reviewing tentative maps and providing recommendations on subdivision matters.

Chapter 17.03.03 – Final Authority on Site Planning and Use Classification The Commission holds authority on site plan reviews, classification of uses, and other key development review procedures, and also makes recommendations to the City August 25, 2026 Regular Meeting of the Exeter City Council

Council on zoning ordinance amendments, general and specific plans, and development agreements.

Current Planning Commission Terms:

The current Planning Commission consists of the following five members:

Commissioner Date Appointed Current Term Ends
Dave Hails September 10, 2024 January 2027
Phillip Townsend August 12, 2025 January 2027
Nancy Becker August 12, 2025 January 2029
Kirk Gilles August 12, 2025 January 2029
Tommy Blackmon August 12, 2025 January 2029
Accordingly, two of the five Planning Commission terms will expire in January 2027.

Fiscal Impact:

There is no fiscal impact associated with this item.
• Current Planning Commission Member Roster
• DRAFT Application
I move to direct staff to open an application period for the two Planning Commission terms expiring in January 2027 and return the applications received to the City Council for consideration of appointment OR I move to provide direction to staff regarding the process for filling the two Planning Commission terms expiring in January 2027.

Attachments:

Recommended motion to be made by the City Council:

August 25, 2026 Regular Meeting of the Exeter City Council

Name Term Ending
1 Dave Hails Jan-27
2 Phillip Townsend Jan-27
3 Nancy Becker Jan-29
4 Kirk Gilles Jan-29
5 Tommy Blackmon Jan-29
Exeter Planning Commission Roster
August 25, 2026 Regular Meeting of the Exeter City Council

City of Exeter | PO Box 237 Exeter California 93221 | (559)592-9244 | https://cityofexeter.com/ City of Exeter Planning Commission Application
Completed applications must be submitted via email to the Exeter City Clerk by [TIME] [DATE].Applications may be submitted in person at City Administration at 100 N. F St.in Exeter California or via email to the City Clerk at [email protected].

Applicant Information
Name: Date:

Address:

Email: Phone Number:

Application Questions
Briefly explain why you are interested in serving on the City of Exeter Planning Commission.

Briefly explain your qualifications or area of demonstrated expertise to serve on the Commission.

Disclaimer and Signature
I certify that my answers are true and complete to the best of my knowledge. I hereby certify my commitment to serve on the Planning Commission if appointed.

Signature Date
August 25, 2026 Regular Meeting of the Exeter City Council

Agenda Item Staff Report
Meeting Date:

August 25, 2026
Wording for Agenda:

Presentation of Design Options for the E Street Trail Project; Selection of Preferred Decorative Sidewalk, Decorative
Crosswalks, and Street Lighting Design Options; and Direction to Staff to Incorporate the Selected Options into the Final Design.

Submitting Department:

City Engineering
Contact Name:

Javier Andrade, Contract City Engineer
Staff recommends that the City Council receive the presentation of design options for the E Street Trail Project, select a preferred design option for each project element (decorative sidewalk, decorative crosswalks, and street lighting), and direct staff to incorporate the selections into the final design.

On April 28, 2026, the City Council adopted Resolution No. 2026-13, authorizing the City Administrator to use up to $2,000,000 in Measure R Transit/Bike/Environmental Mitigation funds programmed to the City of Exeter for the E Street Active Transportation and ADA Improvements Project (E Street Trail) and authorizing the City Engineer to commence design of the Project. The Project will construct a Class I multi-use trail along E Street from Pine Street to D Street, replace deteriorated and non-ADA-compliant sidewalk, and add pedestrian crossing and lighting improvements to improve safety and connectivity between the City park and the surrounding neighborhood.

Consistent with the phased engineering approach presented to the Council, the City Engineer has advanced the preliminary design of the trail corridor and prepared a project exhibit showing the proposed improvements. Before proceeding to final design, staff is returning to For action by:
☒City Council
Regular Session:
☐Consent Calendar
☒Regular Item
☐Public Hearing
Review:

City Administrator
(Initials Required)
_J.R._____
Agenda Item Number: J.3.

Department Recommendation:

Summary/Background:

August 25, 2026 Regular Meeting of the Exeter City Council

the City Council with a presentation of design options for the aesthetic elements of the Project so that the Council may select its preferred treatment for each element.

The attached presentation identifies three project elements for Council selection: (1) Decorative Sidewalk – four decorative sidewalk design ideas (Options A through D), applied to the sidewalk along E Street with decorative treatment at accent locations only; (2) Decorative Crosswalks – four decorative crosswalk design ideas (Options A through D), shown at the curb extension intersections on the project exhibit; and (3) Street Lighting – single-head (Option A) or dual-head (Option B) street lights, proposed along E Street as shown on the project exhibit.

Following the Council’s selections, the preferred options will be incorporated into the final design, and an updated project cost estimate reflecting the selections will be presented to the City Council. No award of contract or construction action is requested with this item.

There is no fiscal impact associated with this item. The Project is funded by up to $2,000,000 in Measure R Transit/Bike/Environmental Mitigation funds programmed to the City of Exeter, and no General Fund contribution is required. The design options selected by the City Council will be incorporated into the final design and reflected in the updated opinion of probable construction cost that will be presented to the City Council prior to advertising the Project for construction bids.

Council actions related to this item:
• Adoption of Resolution No. 2026-13 on April 28, 2026, authorizing the City Administrator to utilize up to $2,000,000 in Measure R Transit/Bike/Environmental Mitigation funds programmed to the City of Exeter for the E Street Active Transportation and ADA Improvements Project and authorizing the City Engineer to commence design of the Project.
• E Street Trail Design Options Presentation
• E Street Trail Project Exhibit (included in presentation) • Preliminary Cost Estimate
I move to provide direction on the preferred design options for the E Street Trail Project and direct Staff to incorporate the selected options into the final design and return to the City Council with an updated project cost estimate.

Fiscal Impact:

Prior Council/Board Actions:

Attachments:

Recommendation motion to be made by the City Council:

August 25, 2026 Regular Meeting of the Exeter City Council

CITY OF EXETER

E STREET
TRAIL

DESIGN OPTIONS
City Council Meeting | 8/25/2026
August 25, 2026 Regular Meeting of the Exeter City Council

PROJECT EXHIBIT: E STREET – PINE STREET TO NORTH OF CHESTNUT STREET 4 2
August 25, 2026 Regular Meeting of the Exeter City Council

PROJECT EXHIBIT: E STREET – CHESTNUT STREET TO CEDAR STREET 4 3
August 25, 2026 Regular Meeting of the Exeter City Council

PROJECT EXHIBIT: CHESTNUT STREET & D STREET
4 4
August 25, 2026 Regular Meeting of the Exeter City Council

PROJECT EXHIBIT: CEDAR STREET – E STREET TO D STREET
4 5
August 25, 2026 Regular Meeting of the Exeter City Council

PROJECT EXHIBIT: CITY PARK
4 6
August 25, 2026 Regular Meeting of the Exeter City Council

SIDEWALK
Decorative Sidewalk Design Examples
A B C
7 Mosaic Concrete Stamp Bronze Medallion
August 25, 2026 Regular Meeting of the Exeter City Council

CROSSWALKS & BULBOUTS
Decorative Stamped Concrete Examples
A B
8 Brick Pattern Fan Pattern C Slate Pattern
August 25, 2026 Regular Meeting of the Exeter City Council

LIGHTING
Lighting Design Options
A Single-head Lights B Dual-head Lights
E
9 August 25, 2026 Regular Meeting of the Exeter City Council

NEXT STEPS
Council Direction Requested
1 Select a preferred design option for each element
2 Selections incorporated into design
3 Cost estimate presented to Council
August 25, 2026 Regular Meeting of the Exeter City Council

Project Name: E Street Trail
Project Number: 226-044
Preliminary Engineer's Estimate
Item No. Description Unit Estimated
Qty Unit Price Estimated Item Cost
Estimated Construction Cost: $1,725,000.00
1 Mobilization & Demobilization L.S. 1 $74,000.00 $74,000.00 2 Traffic Control L.S. 1 $25,000.00 $25,000.00
3 Prepare and Implement WPCP & Dust Control L.S. 1 $5,000.00 $5,000.00 4 Clearing, Grubbing & Demolition L.S. 1 $50,000.00 $50,000.00 5 4" Thick Concrete SF 33000 $16.00 $528,000.00
6 Decorative Sidewalk (Accent Locations) LS 1 $25,000.00 $25,000.00 7 Construct Bulbouts Complete & in Place EA 11 $15,000.00 $165,000.00 8 Stamped Concrete Crosswalks SF 2500 $35.00 $87,500.00 9 Construct Landscaping & Irrigation LS 1 $255,000.00 $255,000.00 10 Construct Street Lights EA 6 $18,000.00 $108,000.00
11 Construct Driveways EA 9 $10,000.00 $90,000.00
12 Construct ADA Curb Ramp EA 1 $5,000.00 $5,000.00
13 Benches EA 5 $8,000.00 $40,000.00
14 Striping & Markings LS 1 $20,000.00 $20,000.00
15 Replace Curb & Gutter LF 300 $75.00 $22,500.00
Construction Subtotal: $1,500,000.00
Construction Contingencies (15%): $225,000.00
August 25, 2026 Regular Meeting of the Exeter City Council