AGENDA ITEM #8
TOWN OF FAIRFAX
STAFF REPORT
February 2, 2022
TO: Mayor and Town Council
FROM: Anne Mannes, Recreation and Community Services Manager - Programs SUBJECT: Receive Quarterly Report on Fairfax Recreation and Community Services from October to December 2021
__________________________________________________________________________________
RECOMMENDATION
Receive the report.
DISCUSSION
The attached summary report covers the October to December programs:
• Quarterly Financial (reviewed by Michael Vivrette)
• Revenue Detail and additional summary
The Recreation and Community Services Department serves the Fairfax population and beyond and provides all age groups affordable, fun programs, events, and opportunities to use Town facilities for gatherings and cultural events.
This Fall, Fairfax Recreation hosted several classes and received rental income from its partnership with Flying Dutchman Gymnastics and our birthday party program. Donations and minimal tuition fees remain a favorable way to support and offset expenses for our offerings.
Additionally, we hosted several events including our annual 90 + event, an Artist in Residence exhibit at the Fairfax Library called “Portraits of Protest”, and the Fairfax Craft Faire, our annual fundraising event.
On November 13, 2021, Age Friendly held its 90 & Better celebration – this is the 4th annual event, and as in 2020, due to the uncertainties of the Covid-19 pandemic, instead of a gettogether, gift baskets were delivered to each of the participants (51 were identified; nineteen participated, an increase of eight from 2020 event). Included in the basket were several gifts with a handmade card for each by Children for Change (C4C), Fairfax Open Space Committee 2022 calendars and numerous other gifts.
On December 11, 2021 we brought back the Fairfax Craft Faire after a year of closing the inperson event in 2020 due to Covid-19. We combined it with the annual Wreathmaking event to 2 optimize staff time. Both events were held virtually in 2020. We hosted 36 vendors and 10 youth vendors in the Pavilion space and partnered with the Fairfax Volunteers. Our traditional partnership with Sustainable Fairfax dissolved during the pandemic. *For reference prepandemic numbers for our Craft Faire (46 vendors and 6 youth vendors). The Caroling and Wreathmaking would happen on a different day.
Moving into 2022 (and while the Pavilion is being renovated), the RCS department will focus on youth programming utilizing outdoors spaces, partnerships with businesses and the Women’s Club.
FISCAL IMPACT
None
ATTACHMENT
October to December 2021 Reports
Town of Fairfax
Recreation & Community Services
Quarterly Financial Report - Classes & Events
October to December 2021
Q2
Total
Revenue
Classes 5,110.00
Partnership rentals 10,951.00
Birthday Parties 2,055.00
Donations, including in kind, CF 7,024.00
Total Revenues 25,140.00
Expenses
Personnel
RCS Staff 19,731.32
Parent and Me Skate- Steven 610.00
Toddler Music - Dani 350.00
Dodgeball Night 500.00
Age Friendly Yoga - Tamela 4,070.00
Age Friendly Dance - Sisi 250.00
Outdoor/Indoor Yoga - Veronica 550.00
New Parents and Babies - Ali 500.00
After School Skate Club 788.00
Total Personnel 27,349.32
Materials and Supplies
Art Supplies & Office 575.46
Event and Activity costs 3,103.23
Miscellaneous 470.59
Active Net Fees (6.25%) 319.38
Total Materials & Supplies 4,468.66
Grand Total Expenses Q2 31,817.98
Revenue over Expenditure Q2 (6,677.98)
Revenue Breakdown October November December 2021 FX REC CLASSES - Toddler Music 1 sessions @ 30 minutes (2.5 hours total FX Residents Non Residents Total Participants Total Session 1 @ $75 (5 wks) 4 7 11 $825
After School Skate Club Fall Session (14 hours)
October and November 5 1 6 $1,680
November - January 3 0 3 $1,350
Parent and Me Skating Support October (8 hours) 2 3 5 $400 November (6 hours) 3 4 7 $630
Middle and High School Programs Dodgeball December (3 hrs) 15 15 30 $225
PARTNERSHIP PROGRAMS
Flying Dutchman Gymnastics Rental N/a N/a N/a Total
October $4,373
November $4,053
December $2,525
Birthday Party Rentals
October $455
November $1,200
December $400
DONATIONS
* from Tamela class October $715
November $390
December $375
EVENTS (Events @ 10 hours)
90 + Event November - in kind donation GE 19 0 19 $400
Portraits of Protest - FX Library November 20 reception 2-4pm $0 Fundraising - Craft Faire December, including In kind 500 $4,850 Merchandise Oct to Dec $250
FREE RESOURCES
New Parents and Babies Group 1.5 hour per week (10 sessions/15 hrs) FX Resident Non Resident Total Participants Total Oct 10 0 10 0
Nov 9 0 9 0
Dec 3 1 4 0
Outdoor Yoga (Winter Indoor) 1 hour per wk (10 classes/hour total) Oct 14 7 21
Nov 23 6 29
Dec 14 3 16 $44
Dance for Seniors October and November
1 hour per wk (5 classes/hour total) 8 0 8 0
Chair and Mat Yoga Oct to Dec above donations
Mat Yoga/Oct 13 Sessions @ 75 minute=15 hours total 21 7 28 Chair Yoga/Oct 13 Sessions @ 60 minutes= 13 hours tota 12 6 18 Mat Yoga/Nov 13 Sessions @ 75 minute=15 hours total 18 7 25 Chair Yoga/Nov 13 Sessions @ 60 minutes= 13 hours tota 10 7 17 Mat Yoga/Dec 13 Sessions @ 75 minute=13.75 22 7 29
Chair Yoga/Dec 13 Sessions @ 60 minutes= 12 hrs 10 7 17 Hours FX Resident Non Resident Total Participants Total Revenue 156 hours 225 88 813 $25,140