1 TOWN OF FAIRFAX 142 BOLINAS ROAD, FAIRFAX , CA LIFOR N IA 94930 ( 415) 4 53 – 1 584 /FAX (4 1 5) 453 - 1 6 1 8
AMENDED AGENDA
REGULAR FAIRFAX TOWN COUNCIL MEETING
Wednesday, April 6, 2022, at 7:00 pm
VIA TELECONFERENCE ONLY
Regular Meeting at 7:00 PM
7:00 PM – CALL TO ORDER – ROLL CALL
APPROVAL OF AGENDA AND AFFIDAVIT OF POSTING
LAND ACKNOWLEDGEMENT
The Fairfax Town Council acknowledges that we are located on the un-ceded ancestral lands of the Coast Miwok people of present-day Marin County. We honor with gratitude the land itself, and all of its ancestors:
past, present, and emerging.
MEETING PROTOCOL
The Mayor shall maintain order at the meetings. The Council and the audience are expected to refrain from using profane language and/or ridiculing the character or motives of council members, staff, or members of the public and to maintain the standards of tolerance and civility. Please turn off all cellular phones or place in silent mode.
The Town Council will review the agenda at 10:00 P.M. to ascertain which items, if any, will be continued to another meeting. Any matter not started by 11:30 P.M. will be continued to an adjourned or regular council meeting unless the Council votes to suspend this rule.
ANNOUNCEMENTS
Spring Egg Hunt Saturday, April 16, at 10 am at Bolinas Park Passover Community Seder April 16, from 5-9 pm at the Women’s Club Teen Open Mic April 23, at 6:30pm at the Women’s Club
Take Back Day Saturday, April 30, Fairfax Market parking lot, 10 am-1pm for medications and vape pens; 10 am–4 pm for paper shredding, electronics, and tires.
Vacancies on Boards and Commissions: Applications are available on the Town website, or by contacting Town Clerk Michele Gardner at [email protected]. Planning Commission: 1 vacancy – deadline to apply extended to April 25, 2022
ADVISORY NOTICE
Due to the declared State of Emergency and to ensure the health and safety of the public by limiting human contact that could spread the COVID-19 virus, and pursuant to AB 361 and Fairfax Town Council Resolution, this meeting is being held by teleconference only. You can participate as follows:
• Watch on https://www.townoffairfax.org/watch-live-2/ or https://www.cmcm.tv/27 • Watch on TV Comcast Channel 27 or AT&T Channel 99
• Watch/speak on Zoom: Webinar ID 820 6341 1239 or join https://us02web.zoom.us/j/82063411239 • To speak during the Public Comment time, select the Raise Hand icon and you will be added to the queue and unmuted when it is your turn.
• Listen/speak by phone: +1(669) 900-9128 and use Webinar ID above. If you receive a busy signal, call +1 346 248-7799. (Press *67 before dialing to hide your phone number.) To speak during the public comment time press *9 and you will be added to the queue and unmuted when it is your turn. • Prior to the meeting, you may email written comments to the Town Council to read and consider, up to 3:00 pm on the day of the meeting. All emails will be included in the meeting record. 2 Community Emergency Preparedness Committee: Seats available for community members, CERTs, NRG members, and FireWise members
Climate Action Committee: up to 5 vacancies
Open Space Committee: 1 vacancy
Parks and Recreation Commission: 1 vacancy
Volunteer Board: 1 vacancy
Fairfax Food Pantry: Saturdays 8:00-10:00am, Fairfax Community Church, 2398 SFD Blvd.
To receive Town agendas, newsletters, and updates by email, visit www.townoffairfax.org and subscribe.
INTRODUCTIONS AND PRESENTATIONS (10 minutes)
1. Introduce Interim Public Works Director Hamid Shamsapour – Town Manager Heather Abrams
2. Present a Proclamation in Memory of Former Fairfax Town Council Member Doug Wilson – Mayor Hellman OPEN TIME FOR PUBLIC EXPRESSION (30 minutes)
This is the time to address the Council on matters not on the agenda. Individuals are limited to 3 minutes, subject to the mayor’s discretion. If there are still raised hands after 30 minutes, Open Time will be continued to the end of the agenda The Council is not permitted to take action and state law strictly limits the right of the Council to discuss any unagendized item unless it can be demonstrated to be of an emergency nature or the need to take immediate action arose after the posting of the agenda. (Gov. Code §54954.2).
CONSENT CALENDAR (5 minutes)
The Council may approve the entire consent calendar with one action (vote). In the alternative, items on the Consent Calendar may be removed by any Town Council or staff member for separate discussion and vote.
The opportunity for public comment on consent calendar items will occur prior to the Town Council's vote on the Consent Calendar.
3. Adopt a Resolution Making Findings and Determinations under AB 361 for the Continuation of Virtual Meetings for the month of April– Town Attorney Janet Coleson, Town Clerk Michele Gardner
4. Receive Financial Statement and Disbursement Reports February 2022 – Finance Director Michael Vivrette
5. Approve Minutes for the Town Council Meetings of February 2 and March 2, 2022 – Town Clerk
6. Receive written report on Councilmembers’ assignments, committees, and activities in March – Administrative Analyst Lorena Barrera
7. Reappoint Deborah Benson, John Romaidis, and Jane Richardson Mack to the Tree Advisory Committee – Town Clerk
8. Adopt a Resolution Authorizing the Town Manager to Establish a 401(a) Governmental Money Purchase Plan and Authorizing the Execution of Plan Documents – Finance Director Michael Vivrette
9. Receive Climate Action Status Update – Climate Action Coordinator Sean Youra
10. Receive Report on Work Completed to Date on the Diversity, Equity, and Inclusion Initiatives for Fairfax – Administrative Analyst Lorena Barrera
11. Receive Public Works Projects and Programs Status Update – Interim Public Works Director Hamid Shamsapour
12. Authorize the Town Manager to sign Second Amendment to extend Agreement to provide dispatch services to the Marin Community College District – Rico Tabaranza, Chief of Police 3 13. Authorize Mayor to Send Letter of Support for AB 1814, which Would Grant CCAs Access to Funding through the Public Utilities Commission to Support Building Out EV Charging Infrastructure – Town Manager Heather Abrams
14. Adopt a Proclamation Proclaiming April 2022 Fair Housing Month – Administrative Analyst Lorena Barrera
15. Adopt a Resolution in Support of Digital Marin Strategic Plan – Town Clerk
16. Approve Display of the Ukraine Flag at Town Hall – Town Clerk
17. Approve concept of $5,000 Increase to Town’s Annual Contribution to the Joint Exercise of Powers Agreement (JEPA) for Yellow School Bus Services to White Hill School – Town Manager Heather Abrams
18. Approve and Ratify Amended and Restated Agreement with Muchmore Than Consulting in an amount not to exceed $48,500 for Labor Negotiations and Human Resources Consulting – Town Manager Heather Abrams
19. Adopt Resolution Confirming the Continuing Existence of a Location Emergency – Interim Public Works Director Hamid Shamsapour
PUBLIC HEARINGS
20. This item is continued to May 4, 2022.
80 Crest Road: Appeal of a Planning Commission denial of a Height Variance for an unpermitted Ground Floor Level that would result in the height of the residential structure being approximately 50 feet; Assessor’s Parcel No. 002-152-32; Residential Single-family RS-6 Zone; Verle and Marene Sorgen, appellants/owners; CEQA categorically exempt, § 15301(e)(2)(1). – Principal Planner Linda Neal, Town Attorney Janet Coleson
REGULAR AGENDA
21. Adopt a Resolution Extending the Current Terms for Temporary Use Permits and Temporary Encroachment Permits to January 1, 2023, and Direct Staff Regarding Next Steps Framework for LongTerm Outdoor Dining Structures – Town Manager Heather Abrams, Building Official Mark Lockaby (approximately 60 minutes)
22. Discuss the Concept of Prohibiting Gas-Powered Landscape Equipment and Provide Direction to Staff – Climate Action Coordinator Sean Youra (approximately 30 minutes)
23. Discuss Format for Town Public Meetings Beginning in the Month of May, and Provide Direction to Staff – Town Clerk
COUNCIL REPORTS AND COMMENTS (Brief announcements and reports on Councilmember assignments, committees, and activities, including reports from meetings attended at Town expense.) TOWN MANAGER’S REPORT
FUTURE AGENDA ITEMS
Agenda Forecast
ADJOURNMENT
In memory of Doug Wilson, Former Fairfax Councilmember
If any of the matters described above is challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this agenda, or in written correspondence delivered at, or prior to, this Council meeting.
4 If you need an accommodation to attend or participate in this meeting due to disability, please contact the Town Clerk prior to the meeting: (415) 453-1584 or [email protected].
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection www.townoffairfax.org.
Meetings are be broadcast, recorded, and uploaded to the Town’s website.
Affidavit of Posting: I, Michele Gardner, Town Clerk of the Town of Fairfax, County of Marin, State of California, do hereby certify that I posted a copy of this Agenda at three public places in the Town of Fairfax, to wit: 1) Bulletin Board, Town Hall Offices; 2) Bulletin Board, Fairfax Post Office, 3) Bulletin Board, Fairfax Women’s Club, and at www.townoffairfax.org and that each of said postings was completed on or before April 1, 2022. /s/