AGENDA ITEM #11
TOWN OF FAIRFAX
STAFF REPORT
April 6, 2022
TO: Mayor and Town Council
FROM: Hamid Shamsapour, Interim Director of Public Works SUBJECT: Receive Public Works Projects and Programs Status Update __________________________________________________________________________________
RECOMMENDATION
That Council receives the report.
DISCUSSION
The following is a list of projects and programs updates, status report and the information gained by the staff in the past three weeks:
1- The final Damage Assessment Form (DAF) was submitted to U.S. Department of Transportation Federal Highway Administration through California Department of Transportation (Caltrans) for reimbursement for damage repairs on Sir Francis Drake Blvd. in the amount of $440,783.00.
2- Began communicating with California Department of Parks & Recreation, Office of Grants and Local Services. Requested time extension regarding the State Prop. 68, “Per Capita Grant” Program Application in the amount of $177,952.00. 3- Successfully applied to Metropolitan Transportation Commission (MTC) for updating the Town of Fairfax’s Pavement Management System after the December 2021 deadline to submit an application for 2022 program update. MTC will hire qualified engineers to conduct Pavement Condition Assessment (PCI) and pavement treatment recommendations at a cost of $15,000.00 to $20,000.00. The program requires 30% matching funds from the Town.
4- Met with the with Town’s consultant who is working on repairs, rehabilitation, or replacement of six of the Town Bridges. There are two bridges, Meadow Way Bridge and Azalea Avenue Bridge that are scheduled to be replaced. There is one bridge, Creek Road Bridge that must be seismically retrofitted. There are three bridges, Canyon Road, Marin Road, and Spruce Road that must undergo preventive maintenance. All six Bridges must clear CEQA and NEPA. Meadow Way Bridge has already gone through CEQA and NEPA. The other five Bridges are going through the process. All six bridges are either fully (100%) or partially (88.53%) funded for design, environmental clearance, right-ofway certification/acquisition and construction by Federal Highway Administration, 2 Highway Bridge Program. Please see the attached table for more details on the status of Fairfax Bridge Projects.
5- The Town receives reimbursement from California Department of Transportation (Caltrans) for the expenses it incurs throughout the design and eventual construction of all six bridges. Last week the Town received a reimbursement check in the amount of $238,154.58.
6- Began identifying the resources, challenges, and the critical path on the Pavilion Project, including foundation repairs, seismic upgrade, and ADA improvements, trying to put the Project back on track after more than 11-year delay in execution of the Project. 7- Started some necessary safety repairs in Peri Park Pathway and Stairs to the bathroom and drinking fountain. The repair work includes removing the stairway and rotten framing and to rebuild it with new material, removing the lower rotten portion of the ramp and replacing it with concrete ramp and landing, and to add another layer of decomposed granite to surface of the existing path.
8- Identified some issues related to the “Outdoor Dining” also referred to as “Parklets” and began to develop a short-term and long-term action plan to deal with this relatively new concept in the Public Right-Of-Way, mostly because of COVID-19. 9- We are working with Miller Pacific Engineering, the office of the Town Engineer to catalogue various Town Projects and to evaluate and update the status of each Project. 10- Responded quickly to roadway emergency at 195 Pine Drive that necessitated road closure and declaration of local emergency.
FISCAL IMPACT
No resources are being requested at this time.
ATTACHMENT
Status of Fairfax Bridges
Status of Fairfax Bridges:
Three Bridges (oneproject) on: ‐ Marin Road‐ Canyon Road‐ Spruce Road Bridge Preventive
Maintenance Program(BPMP)
88.53% 88.53%
NEPA & CEQA
Documents close 2023
1. Caltrans approval of design
dollars requested
Launch into ROW and utilityphase after NEPA & CEQA
Current Needs Upcoming Tasks HBP Funding Level ‐ Design HBP Funding Level ‐ ROW & Construction 2023
1. Negotiations w/ five
Homeowners & five Utility
Owners2. Submit request for ROWdollars to Caltrans
1. Clear up property & ROW
ownerships2. Easement agreement
3. Utility Co. agreements
4. Have the last design
phase workshop &neighborhood meeting
Fairfax Project Bridge Project Type Environmental Status Anticipated Year of Construction Meadow Way Br. Replacement 88.53% 100% NEPA & CEQA Cleared already 2024
Launch into ROW and utilityphase after NEPA & CEQA
Azalea Ave Br. Replacement 100% 100% NEPA & CEQA Proceeding 2024 Creek Rd Br. Seismic Retrofit 100% 100% NEPA & CEQA Documents close
1. Town & MGE to meet with
two Homeowners2. Caltrans approval of Design
dollars requested
1. Coordination between Town
& two Homeowners2. Caltrans approval of design
dollars requested
Have the first design phase
workshop & neighborhoodmeeting