AGENDA ITEM #14
TOWN OF FAIRFAX
STAFF REPORT
May 4, 2022
TO: Mayor and Town Council
FROM: Anne Mannes, Recreation and Community Services Manager - Programs SUBJECT: Receive Quarterly Financial Report on Department of Recreation and Community Services from January through March 2022
_______________________________________________________________________________________
RECOMMENDATION
Receive the report.
DISCUSSION
The attached summary report covers the January to March 2022 programs:
• Quarterly Financial (reviewed by Finance Director Michael Vivrette) • Revenue Detail and additional summary
The Recreation and Community Services Department serves the Fairfax population and beyond and provides all age groups affordable, fun programs, events, and opportunities to use Town facilities for gatherings and cultural events.
This Winter quarter, Fairfax Recreation and Community Services Manager:
- Planned for the upcoming spring and summer season, produced, and distributed a Spring/Summer 2022 brochure to all Fairfax residents and approximately 150 nonresidents. - Hired summer staff and independent contractors for our classes and camps- including handling paperwork, schedules, and budget.
- Hosted several ongoing classes, including adding a new Chi Gong class, and an Adult Dodgeball Night.
- We hosted our first annual Fairfax Photo Club which will occur monthly online on the third Thursday.
- We received our final January and February rental income from our partnership with Flying Dutchman Gymnastics- a successful 7-year partnership that brought positive activities for youth and families in our community.
- Spent several days clearing out the Pavilion and Community Center for upcoming changes.
Additionally, Fairfax Recreation’s Events and Volunteer Coordinator:
- In conjunction with the RCS Manager, prepared and released the RFP for the Artist-inResident vacancy. Interviewed and recommended candidate Sharon Virtue as the finalist to the Town Council.
- Formed sub-committee of PARC to study outdoor stationary fitness stations in Peri Park. - Arranged for foundation of Public Art in the Parkade to be structurally reinforced to support weight of large metal sculptures on display.
- Reviewed and approved metal art sculpture from Ross Asselstine for placement and exhibit in the Art in the Parkade.
- Participated in “Welcome Neighbor” informational packets that will be targeted towards new residents.
- Organized clean out of basement of the Pavilion with Marin Sanitary debris box for Fairfax Theater Company in preparation of Pavilion closure for renovations. - Ordered engraved paver for Community Garden through Friends of the Library as part of library/garden expansion project.
FISCAL IMPACT
None
ATTACHMENT
A. Revenue Detail: January – March 2022
B. Expense Breakdown FY 21-22
Revenue Breakdown January February March 2022 FX REC
CLASSES ‐ Toddler Music 1 sessions @ 30 minutes (2.5 hours totalFX Residents Non Residents Total Participants Total Session 1 @ $75 (5 wks) 3 5 8 $600
Winter Break Skate Camp Winter Session (8 hours)
February 2 2 4 $600
After School Skate Club Feb‐ March 00 0 $0
Parent and Me Skating Support February (8 hours) 1 0 1 $12 Middle and High School ProgramsPARTNERSHIP PROGRAMSFlying Dutchman Gymnastics Rental N/a N/a N/a Total January $4,593February $4,593
Birthday Party Rentals Jan ‐ March ‐ Women's Club $315DONATIONS * from Tamela class January $375
February $1,190March $360
EVENTSFairfax Photo Club ‐ AIR project February 7 5 12 $0 Fairfax Photo Club ‐ AIR project March 7 5 12 $0
Merchandise/Other Jan ‐ March $570ADULT programs (for fee) Adult Dodgeball Night February (2 hours) 20 9 29 $145Chi Gong 1 hour/week (5 hours) March 11 5 16 $585
FREE RESOURCESNew Parents and Babies Group 1.5 hour per week (13 sessions/15 hrs) FX Resident Non Resident Total Participants Total January 22 4February 92 11
March 72 9
Outdoor Yoga (Winter Indoor) 1 hour per wk (10 classes/hour total) January 14 4 18 $35
ATTACHMENT A
February 11 4 15 $35
March 53 8
Dance for Seniors February 6 0 6
1 hour per wk (5 classes/hour total) March 70 7
Chair and Mat Yoga Jan to March above donationsMat Yoga/Jan 12 Sessions @ 75 minute =18 11 7 18 Chair Yoga/Jan 12 Sessions @ 60 minutes =12 10 5 15
Mat Yoga/Feb 12 Sessions @ 75 minute = 18 18 7 25Chair Yoga/Feb 12 Sessions @ 60 minutes= 12 11 6 17 Mat Yoga/March 12 Sessions @ 75 minute=18 21 7 28
Chair Yoga/March 12 Sessions @ 60 minutes= 12 12 6 18
Hours FX Resident Non Resident Total Participants Total Revenue 148 hours 195 86 281 $14,008
Town of Fairfax
Receration & Community Services
Quarterly Financial Report - Camps & Classes
January - March 2022
Q1 Q2 Q3 TOTALS
Revenue
Camp fees 12,780.00 12,780.00
Classes 2,626.00 5,110.00 1,942.00 9,678.00
Parnership rentals (FDG) 8,370.00 10,951.00 9,186.00 28,507.00 Birthday Parties Rental 2,055.00 315.00 2,370.00
Donations & Fundraising 3,123.00 7,024.00 2,565.00 12,712.00 Total Revenues 26,899.00 25,140.00 14,008.00 66,047.00
Expenses
Personnel
RCS Staff 20,512.16 16,535.07 18,599.13 55,646.36
Counselors (Harry, Naomi) 1,750.00 1,750.00
Councilor in Training (CIT) 250.00 250.00
Artist in Residence Collaborative Stipend 2,000.00 2,000.00 After School Skate Club (Steven) 705.00 788.00 1,493.00 Age Friendly Dance (Sisi) 650.00 250.00 300.00 1,200.00 Age Friendly Yoga (Tamela) 4,690.00 4,070.00 3,960.00 12,720.00 Art and Nature - Olga 1,250.00 1,250.00
Chi Gong (Susan E) 410.00 410.00
Dodgeball Night 500.00 500.00
New Parents and Babies (Ali) 450.00 500.00 650.00 1,600.00 Outdoor/Indoor Yoga (Veronica) 605.00 550.00 660.00 1,815.00 Parent & Me (Steven) 610.00 428.40 1,038.40
Skate Camp (Steven) 1,456.00 - 1,456.00
Special teacher CFX (Aura) 1,250.00 1,250.00
Tennis (Xeres) 150.00 150.00
Toddler Music (Dani) 945.00 350.00 420.00 1,715.00
Total Personnel 34,663.16 24,153.07 27,427.53 86,243.76 Materials and Supplies
Art Supplies & Other 600.00 575.46 73.19 1,248.65
Event & Activity Cost 250.00 3,103.23 1,785.03 5,138.26 Camp FX t-shirts 125.00 125.00
Miscellaneous 470.59 625.00 1,095.59
Active Net Fees (6.25%) 962.88 319.38 121.38 1,403.63
Total Materials & Supplies 1,937.88 4,468.66 2,604.60 9,011.13 Grand Total Expenses 36,601.03 28,621.73 30,032.13 95,254.88 Revenue over Expenditure (9,702.03) (3,481.73) (16,024.13) (29,207.88) Anne
Rate 46.11 46.11 46.11 46.11
Hours 400 321 362 1083
total 18,444.00 14,801.31 16,691.82 49,937.13
PERS 1,425.72 1,144.14 1,290.28 3,860.14
medicare 267.44 214.62 242.03 724.09
medical 375.00 375.00 375.00 375.00
20,512.16 16,535.07 18,599.13 54,896.36
ATTACHMENT B