AGENDA ITEM #1
TOWN OF FAIRFAX
STAFF REPORT
May 13, 2022
TO: Mayor and Town Council
FROM: Heather Abrams, Town Manager and Michael Vivrette, Finance Director SUBJECT: Conduct Workshop to Discuss Fiscal Year 2022-23 Proposed Operating and Capital Improvement Budget
_________________________________________________________________________________
RECOMMENDATION
Review and discuss the draft budget for Fiscal Year (FY) 2022/2023.
BACKGROUND
The draft budget was provided as a supplement to the May 4, 2022 Council Agenda Packet for advance review. The purpose of the budget workshop on May 13, 2022 is to allow the Council to discuss the draft budget and direct any changes before the budget hearing scheduled for June 1, 2022; at that meeting, the Council is expected to review the budget briefly and allow the Town to continue operating, and adopt the FY 22/23 budget on July 6, 2022 for the Fiscal Year beginning July 1, 2022 and ending June 30, 2023 (FY22/23).
DISCUSSION
The attached draft budget reflects the long-term strategic plan directed by the Council in March and the policy goals articulated by the Council. The town budget is a planning document that authorizes the use of public funds for staff and projects approved by the Council. It contains budgets by departments, staffing allocations, and the Capital Improvement Program (CIP). Although projects are authorized in the budget process, any agreements totaling more than $25,000 come to the Council for approval before signature by the Town Manager. Generally, municipal budgets should be managed to the bottom line, meaning that the expenditures by line are estimates and importance is placed on staying within the greater policy goals and guidelines of the Council.
For FY 21/22, the Council approved a budget that included hiring a Public Works Director and providing funds for major public works projects. Much of FY 21/22 has been spent working on emergencies and updating the status of several works long in process, thus many of the planned projects were not completed.
The budget shows that the projected reserve at the end of FY 21/22 is 47%, well above the Council policy of 25% reserve. Additionally, revenues are projected to increase by approximately 5%. Council and the community have voiced their desire to see projects completed and additional services provided. The draft FY 22/23 reflects this, showing approximately 5% growth in allocations for all categories. Drawdown of some reserves is needed to complete the proposed projects, and the FY 22/23 budget maintains a prudent 2 25.5% reserve, in alignment with Council policy. Of particular note, several significant infrastructure projects are planned, including road repairs, bridge rehabilitations, required interior work to the Fairfax Fire Station, seismic work and an all-electric kitchen for the Pavilion. ARPA funds are one-time monies in the amount of $1.8 million; staff is recommending that they be used for a significant eligible project, storm water handling to help prevent catastrophic flooding in downtown and at Town Hall. In addition, the Housing Element and Safety Element will be completed in in FY 22/23.
Modest growth in staff and consultants is funded and very much needed to deliver the projects requested of the Town. One new full-time Analyst would manage agreements for rent and eviction control, work on emergency preparedness, provide Brown Act support, and work on special projects as they arise via Council direction to the Town Manager. To highlight the Town’s commitment to Climate and the Environment, a new fiscal department has been created, where salaries, supplies, and projects of the department can be seen clearly. There are several exciting projects planned here, in keeping with the Council and community’s desire to forward electrification in buildings and transportation, which are key to achieving Fairfax’s Climate Action Plan goals. Elsewhere in the budget, in the vehicle replacement section, electric vehicles are shown, and in the building and supply areas, electric equipment will replace the Town’s aging gas heaters and gas landscape equipment.
FISCAL IMPACT
The budget sets the resources available for Council priorities.
ATTACHMENT
Draft budget
TOWN OF FAIRFAX
2022 - 2023
Operating and
Capital Improvement
DRAFT Budget
MAYOR
Stephanie Hellman
VICE MAYOR
Chance Cutrano
COUNCIL MEMBERS
Barbara Coler
Renee Goddard
Bruce Ackerman
4/29/22 8:16 AM
Version 1.3
OPERATING BUDGET
Table of Contents
Budget Resolution
DRAFT BUDGET
FY 2022-2023
TABLE OF CONTENTS
PAGE
Budget Message ............................................................................................................... i-ix Summary - All Funds (including budget comparisons) ...................................................... 1 lnterfund Transfers - All Funds .......................................................................................... 2 Appropriations - All Funds .............................................. .................................................. 3 General Fund at a Glance (graphic) .................................................................................. 4 General Fund Summary .................................................................................................... 5 General Fund Revenue Detail ........................................................................................... 6-7 General Fund Appropriations Summary ............................................................................ 8 General Fund Appropriations Summary by Object ................................................ , .......... 9 DEPARTMENT / ACTIVITY DETAIL FUND-DEPT. #
Town Manager Message ................................................................................................ 10-12 Town Council .................................................... 01-111 ........................ ....................... 13 Town Treasurer ................................................ 01-112 ................................................ 14 Independent Auditor .......................................... 01-116 ................................................ 15 Town Attorney ................................................... 01-121 ................................................ 16 Town Manager .................................................. 01-211 ................................................ 17 Town Clerk/Elections Message ...................................................................................... 18 Town Clerk ........................................................ 01-221 ................................................ 19 Elections ........................................................... 01-222 ................................................ 20 Personnel ......................................................... 01-231 ........................................ ., ...... 21 Finance Message ........................................................................................................... 22-23 Finance ............................................................. 01-241 ................................................ 24 Planning & Building Services Message ...................................... ........................ 25-26 Planning ............................................................ 01-311 ................................................ 27 Building Inspection & Permits ........................... 01-321 ................................................ 28 Police Message .... .................................................................................................. 29-30 Police ................... ............................................ 01-411 ................................................ 31-32 Disaster Prep & EOC ........................................ 01-418 ................................................ 33 Ross Valley Fire Message ...................................................................................... 34 Ross Valley Fire ................................................ 01-421 ................................................ 35 Public Works Administration Message ................................................................. 36-37 Public Works Administration ............................. 01-510 ................................................ 38 Street Maintenance Message ......................................................................................... 39 Street Maintenance & Public Works .................. 01-511 ................................................ 40 Street Lighting ................................................... 01-512 ................................................ 41 Climate & Environment ..................................... 01-514 ...................... ......................... 42 Park Maintenance Message ....... ................................................................................... 43 Park Maintenance ............................................. 01-611 ................................................ 44
DRAFT BUDGET
FY 2022-2023
TABLE OF CONTENTS
DEPARTMENT/ ACTIVITY DETAIL FUND-DEPT. # PAGE
Recreation & Community Services Message ................................................................ 45-47 Community Services (Volunteers for Fairfax) .... 01-616 ................................................ 48 Recreation Events ............................................. 01-617 ................................................ 49 Recreation Classes/Activities ............................ 01-621 ................................................ 50 Summer Camps ................................................ 01-622 ................................................ 51 Rental Facilities ......................... .......................... 01-625 ................................................ 52 Non Departmental. ................................................ 01-715 ................................................ 53 Building Maintenance ............................................ 01-911 ................................................ 54 02 Dry Period ........................................................ 02-715 ................................................ . 55 03 Field Equip Replacement.. ............................... 03-923 .. . .. .. .. . .. .. . .. . .. . .. .. .. .. .. . . .. .. ... .. .. .. .. 56 04 Building & Planning .......................................... 04-715 ................................................ 57 05 Town Facility Improvement .............................. 05-924 ................................................ 58 06 Retirement ....................................................... 06-715 ................................................ 59 07 Special Police .................................................. 07-715 ................................................ 60 08 Office Equip Replacement ............................... 08-928 ........................ ....................... 61 12 Fairfax Festival ................................................ 12-622 ............................................... 62 20 Measure F - Municipal Services ....................... 20-715 ................................................ 63 21 Gas Tax ........................................................... 21-715 ................................................ 64 22 Measure A/AA Transportation .......................... 22-715 ................................................ 65 23 Measure A Parks ............................................. 23-715 ................................................ 66 25 Federal Stimulus Funds ................................... 25-715 ................................................ 67 4X Debt Service Measure K ................................. .43 to 45-716 ........................................ 68 48 Lease Agreement.. .......................................... .48-715 .......... ..................................... 69 51 CIP - Grants Capital Projects ........................... 51-XXX ............................................... 70 52 CIP - Storm Recovery Capital Projects ............ 52-XXX ..................... ......................... 71 53 CIP - Town Capital Projects .................. .......... 53-XXX ............................................... 72 73 Open Space ..................................................... 73-673 ................................................ 73
CAPITAL IMPROVEMENT BUDGET
Capital Projects Summary ..................................... 51 & 53 ................................ .' .............. 74-77 Capital Projects Detail. .......................................... 51 & 53 ............................................... 78-92
APPENDIX
Town of Fairfax Demographics ......................................................................................... A-1 Town of Fairfax Organizational Chart & Principal Officials................................................ A-2 Salary Schedule for FY 2021-22...................................... ... . .. .. .... . .. . .. . .. .. .. .. .. .. . . . .. .. . .. ... . .. .. A-3 Allocation of Positions....................................................................................................... A-4 Debt Service Schedules .................................................................................................... A-5 Healthcare Rates .................................................... ......................................................... A-6 Measure A Workplan ..................... .................................................... ............................. A-7 Pavement Management Plan............................................................................................ A-8 Resolutions & Ordinances..... ... . . . . . . .. . .... ....... .. .... ... . . . . .. . . .. ........... .. .. .. . . .. .. . . .. ............... .. .... . A-9 Town of Fairfax ALL FUNDS FY22 PROJECTED ALL FUNDS FY23 DRAFT BUDGET et
Balance FY 2021·22 FY 2021-22 FY 2021-22 Proj Balance FY 21122 Balance FY 2022-23 2·23 FY 2022-23 Proj Balance FY 22/23
30.Jun-21 Revenues Approp Transfers 30-Jun-22 ACTMTY 30-Jun-22 Revenues Approp Transfers 30-Jun-23 ACTIVITY 5/2122 2:49 PM FY21 DRAFT
GENERAL FUNDS
01 General Fund 4,655,017 8,461,759 (11,036,611) 1,483,150 3,563,315 (1,091,702) 3,563,315 8,644,966 (12,878,726) 2,406,000 1,735,555 {1,827,760) 02 Dry Period Fund 1,000,000 1,000,000 1,000,000 1,000,000 03 Equipment Replacement Fund 194,074 50,000 (116,600) 100,000 227,474 33,400 227,474 (287,600) 100,000 39,874 (187,600) 04 Building & Planning Fund 60,018 599,325 (500,000) 159,342 99,325 159,342 625,500 (600,000) 184,842 25,500 05 Building Improvement Fund 66,421 (22,230) 90,000 134,191 67,770 134,191 (250,000) 125,000 9,191 (125,000) 06 Retirement Fund 130,996 1,871,096 (1,800,000) 202,092 71,096 202,092 1,958,200 (O) (1,700,000) 460,292 258,200 08 Office Equip Replacement Fund (13,618) (63,418) 80,000 2,964 16,582 2,964 (30,000) 30,000 2,964 Total General Funds 6,092,907 10,982,180 (11,238,859) (546,850) 5,289,378 (803,530) 5,289,378 11,228,666 (13,446,326) 361,000 3,432,718 (1,856,660)
47.1% 25.5%
SPECIAL REVENUE FUNDS
07 Special Police Fund 51,527 172,043 (190,000) 33,570 (17,957) 33,570 170,000 (200,000) 3,570 (30,000) 12 Fairfax Festival Fund (19,485) 41,000 (39,800) 20,000 1,715 21,200 1,715 41,000 (31,700) (5,000) 6,015 4,300 20 Measure F - Municipal Svs Tax Fund 6,588 722,811 (725,000) 4,398 (2,189) 4,398 744,000 (730,000) 18,398 14,000 21 Gas Tax Fund 171,609 358,076 (488,347) 41,338 (130,271) 41,338 396,191 (435,000) 2,529 (38,809) 22 Measure A/AA Transportation 161,128 143,220 304,348 143,220 304,348 (294,240) 10,108 (294,240) 23 Measure A Parks 138,765 60,877 (10,404) 189,238 50,473 189,238 26,655 (147,656) 68,237 (121,001) 25 Federal Stimulus Funds 899,711 (33,373) 866,338 866,338 866,338 899,711 (150,000) 1,616,049 749,711 Total Special Revenue Funds 510,132 1,498,026 (39,800} (1,393,751} 574,608 64,475 1,440,946 2,277,557 (31,700} (1,961,896) 1,724,907 283,961
DEBT SERVICE FUNDS
43-45 Measure K - Debt Service 640,034 511,300 (571,099) 580,235 (59,799) 580,235 541,700 (580,969) 540,966 (39,269) 48 Lease Agreement 4,409 551,640 (551,640) 4,409 4,409 625,101 (625,101) 4,409 Total Debt Service Funds 644,443 1,062,940 (1,122,739) 584,644 (59,799) 584,644 1,166,801 (1,206,070} 545,375 (39,269)
CAPITAL PROJECTS
51 Capital Projects - Grants 853,956 361,871 (717,324) 233,751 732,255 (121,702) 732,255 3,470,978 (4,743,743) 806,896 266,386 (465,869) 52 Capital Projects Storm Recovery (558,954) 361,871 (509,013) 750,000 43,904 602,858 43,904 (170,000) 170,000 43,904 53 Capital Projects • Town (818,604) 254,975 {153,011) 955,000 238,360 1,056,964 238,360 250,000 (870,000) 620,000 238,360 Total Capital Projects Funds (523,601) 978,717 (1,379,348) 1,938,751 1,014,519 1,538,120 1,014,519 3,720,978 (5,783,743} 1,596,896 548,650 (465,869)
FIDUCIARY FUNDS
73 Open Space 46,045 8,200 (1,850) 1,850 54,245 8,200 54,245 2,000 (4,000) 4,000 56,245 2,000 Total Fiduciary Funds 46,045 8,200 (1,850) 1,850 54,245 8,200 54,245 2,000 (4,000} 4,000 56,245 2,000 TOTALS 6,769,926 15,429,774 (13,815,969) 8,383,732 1,613,806 8,383,731 18,396,002 (20,471,839} 6,307,895 {2,075,837) incr 19.2% 48.2%
Town of Fairfax GENERAL FUND
2022�23 0 et
REVENUE BUDGET COMPARISON FY 2021-22 FY 2022-23 BUDGET DIFFERENCE Adopted DRAFT .i.$ ... ¾
01-010-101 Property Taxes - Secured 3,192,300 3,383,838 191,538 6.0% 01-010-102 Property Taxes - Unsecured 6,400 6,400 0.0%
01-010-103 Property Taxes - Prior 2,000 2,000 0.0%
01-010-104 Real Estate Transfer Tax 62,400 75,000 12,600 20.2% 01-010-110 Supplemental Property Taxes 120,000 115,900 (4,100) -3.4% 01-010-112 ERAF Excess Distribution 650,000 650,000 0.0% 01-010-113 Storm Run-Off Fee 53,200 53,200 0.0%
01-010-xxx MWPA Wildfire Tax 96,000 96,000 0.0%
01-010-117 Property Tax In-Lieu of VLF 860,000 900,000 40,000 4.7% Total Property Taxes 5,042,300 5,282,338 240,038 4.8%
01-010-106 Sales Tax ("Bradley Burns") 672,000 805,000 133,000 19.8% 01-010-111 1 /2 cent Sales Tax - Prop. 172 106,200 117,500 11,300 10.6% 01-010-118 3/4 cent Sales Tax - Measure C 864,000 1,047,000 183,000 21.2% 01-010-118 1/2 cent Sales Tax - Measure D
Total Sales Taxes 1,642,200 1,969,500 327,300 19.9%
01-010-108 Utility Users Tax - Telecom 58,000 58,000 0.0% 01-010-109 Utility Users Tax - Energy 280,000 280,000 0.0% 01-010-114 Hotel Users Tax 12,000 12,000 0.0%
Total User Taxes 350,000 350,000 0.0%
01-020-201 Garbage 280,000 280,000 0.0%
01-020-202 Gas & Electric 80,000 80,000 0.0%
01-020-203 Cable 120,000 120,000 0.0%
Total Franchise Fees 480,000 480,000 0.0%
01 - GENERAL FUND TAXES & FEES 7,514,500 8,081,838 567,338 7.5%
Town of Fairfax
2022�23 0 et
REVENUE BUDGET COMPARISON FY 2021-22 FY 2022-23 BUDGET DIFFERENCE Adopted DRAFT .u .t.%
01-030-301 Business Licenses 120,000 120,000 0.0%
01-040-401 Vehicle Code Fines 30,000 30,000 0.0%
01-040-402 Parking & Other Fines 100,000 100,000 0.0%
Total Fines & Licenses 250,000 250,000 0.0%
01-050-501 Rents - Women's Club and Other 10,000 10,000 0.0% 01-050-504 Rents - Pavilion weddings etc 2,000 2,000 0.0% 01-050-506 Rents - Pavilion - Other 2,000 2,000 0.0%
01-050-507 Janitor.Maint fees 300 300 0.0%
Total Rental & Maintenance Fees 14,300 14,300 0.0%
01-050-500 Interest Earnings - Bank 1,300 1,300 0.0%
01-050-502 Interest Earnings LAIF 20,000 20,000 0 0.0%
Total Investment Earnings 21,300 21,300 0.0%
01-060-602 Motor Vehicle License Fees
01-060-607 Homeowner's Property Tax Rebates (HOPTR) 13,000 13,000 0.0% 01-060-614 State Aid 0
01-060-615 Police Training Reimbursement (POST) 7,000 7,000 0.0% 01-060-xxx SB 2 Planning Grant 205,000 0 (205,000) -100.0% 01-060-699 Other & Miscellaneous Revenues & WC 15,000 15,000 0.0% 01-070-702 Environmental Grants 17,200 40,000 22,800 132.6% Total Revenues From Other Agencies 257,200 75,000 (182,200) -70.8% 01-080-802 Sale Of Maps & Publications/Copies 1,500 1,500 0.0% 01-080-803 Special Police Services (includes booking fees) 6,000 6,000 0.0% 01-080-804 Police Dispatch Services 102,000 116,820 14,820 14.5% 01-080-814 Miscellaneous - General 17,000 17,000 0.0%
01-080-903 General Recreation 4,000 4,000 0.0%
01-090-508 Recreation Rentals 6,000 6,000 0.0%
01-090-790 Recreation Fundraising 14,000 14,000 0.0%
01-090-822 Recreation Summer Camp Fees 15,420 15,420 0.0% 01-090-904 Recreation Classes & Partnerships 21,788 21,788 0.0% Total Charges For Current Services 187,708 202,528 14,820 7.9% 01 - GENERAL FUND TAXES & FEES 7,514,500 8,081,838 567,338 7.5% 01-GENERALFUNDTOTAL 8,245,008 8,644,966 399,958 4.9%
Town of Fairfax GENERAL FUND
2022�23 0 et
APPROPRIATIONS BUDGET COMPARISON FY 2021-22 FY 2022-23 BUDGET DIFFERENCE Adopted DRAFT ..&.$ ..&.%
111 Town Council 40,441 31,019 (9,421) -23.3%
112 Town Treasurer 4,824 4,962 138 2.9%
116 Independent Auditor 66,000 69,300 3,300 5.0%
121 Town Attorney 190,000 378,000 188,000 98.9%
Total Town Council 301,265 483,281 182,016 60.4%
211 Town Manager 218,854 263,321 44,468 20.3%
221 Town Clerk 279,497 312,918 33,421 12.0%
222 Elections 20,000 20,000
231 Personnel 133,130 209,957 76,827 57.7%
241 Finance 381,088 418,968 37,880 9.9%
Total General Administration 1,012,569 1,225,165 212,596 21.0% 311 Planning 1,073,196 941,704 (131,492) -12.3%
321 Building Inspection & Permits 247,995 264,472 16,477 6.6% Total Development Services 1,321,191 1,206,176 (115,015) -8.7% 411 Police 3,519,028 3,816,572 297,544 8.5%
418 Disaster Preparedness 24,000 25,020 1,020 4.3%
421 Ross Valley Fire Service 2,659,923 2,799,690 139,767 5.3% Total Public Safety 6,202,951 6,641,282 438,331 7.1%
510 Public Works Administration 406,947 560,719 153,772 37.8% 511 Street Maintenance 375,697 448,657 72,960 19.4%
512 Street Lighting & Traffic Signals 97,000 104,000 7,000 7.2% 514 Climate & Environment 141,517 141,517
Total Public Works 879,645 1,113,376 233,732 26.6%
616 Community Services 64,319 43,120 (21,199) -33.0%
617 Recreation 65,654 75,955 10,301 15.7%
621 Fairfax Recreation 107,981 134,106 26,125 24.2%
622 Summer Camps 6,800 11,264 4,464 65.7%
Total Recreation & Community Services 244,754 264,445 19,691 8.0% 611 Park Maintenance 246,943 266,879 19,936 8.1%
625 Rental Facilities-WC & Ballfield 79,915 85,617 5,703 7.1% 911 Building Maintenence
Total Parks & Facility Maintenance 326,858 352,497 25,639 7.8% 715 Non Departmental 1,093,468 1,450,987 357,519 32.7%
TOTAL GENERAL FUND APPROPRIATIONS 11,382,701 12,878,726 1,496,025 13.1% Page lC
Town of Fairfax
2022--23 Operating Budget
SUMMARY ALL FUNDS
TRANSFERS TO:
01 General Fund
03 Equipment Replacement
05 Communications Fund
08 Office Equipment Replacement
12 Fairfax Festival
51 CIP - Grants
52 CIP · Storm
53 CIP · Town
73 Open Space
TRANSFERS FROM:
01 General Fund
04 Building & Planning
06 Retirement Fund
07 Special Police Services
12 Fairfax Festival
20 Measure F Municipal Services Tax
21 Gas Tax
22 Measure A/AA - Transportation
23. Measure A Parks
NOTES:
See Fund sheets for detail of transfers
INTERFUND TRANSFERS
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual Actual Adopted Projected DRAFT
3,060,000 3,375,000 3,050,000 3,275,000 3,300,000
- - 100,000 100,000 100,000
25,000 10,000 75,000 90,000 125,000
- - 30,000 80,000 30,000
- - - 20,000 -
402,897 256,916 630,369 233,751 656,896
- - - 750,000 170,000
94,779 160,000 520,000 955,000 620,000
728 2,425 4,000 1,850 4,000
3,583,404 3,804,341 4,409,369 5,505,601 5,005,896
134,265 15,962 527,537 1,791,850 894,000
585,000 580,000 500,000 500,000 600,000
1,500,000 1,765,000 1,570,000 1,800,000 1,700,000
200,000 110,000 190,000 190,000 200,000
- - 5,000 - 5,000
700,000 785,000 725,000 725,000 730,000
193,000 324,000 488,347 488,347 435,000
253,139 211,360 294,240 - 294,240
18,000 13,019 109,245 10,404 147,656
3,583,404 3,804,341 4,409,369 5,505,601 5,005,896
,rg Town of Fairfax
2022� 23 Operating Budget
FUND SUMMARY
5f2l22 11 :49 AM
GENERAL FUNDS
01 General Fund
02 Dry Period Fund
03 Equipment Replacement Fund
04 Building & Planning Fund
05 Communication Equip Replace Fund
06 Retirement Fund
08 Office Equip Replacement Fund
Total General Funds
SPECIAL REVENUE FUNDS
07 Special Police Fund
12 Fairfax Festival Fund
20 Measure F - Municipal Svs Tax Fund
21 Gas Tax Fund
22 Measure A - Transportation
23 Measure A - Parks
Total Special Revenue Funds
DEBT SERVICE FUNDS
43-45 Measure K Debt Service
48 Lease Agreement
Total Debt Service Funds
CAPITAL PROJECTS
51 Capital Projects - Grants
52 Disaster Fund
53 Capital Projects - Town
Total Capital Projects Funds
FIDUCIARY FUNDS
73 Open Space
Total Fiduciary Funds
TOT AL APPROPRIATIONS • ALL FUNDS
Percent of Total Appropriations (with CIP)
Percent of Total Appropriations (NO CIP)
General
Government
1,708,446
.
-
-
-
-
30,000
1,738,446
-
-
-
-
-
-
-
-
-
-
.
-
-
1,738,446
8.5%
11.9%
I
APPROPRIATIONS - ALL FUNDS
Development
Services
1,206,176
-
-
-
-
-
1,206,176
-
-
-
-
-
-
-
-
.
.
1,206,176
5.9%
8.2%
I
Public
Safety
6,641,282
244,000
-
-
-
-
6,885,282
-
-
-
-
-
-
.
-
-
-
.
-
.
6,885,282
33.7%
47.0%
I
Public Works
& Streets
1,254,893
-
-
-
-
1,254,893
-
-
-
-
-
-
-
580,969
-
580,969
4,743,743
170,000
870,000
5,783,743
-
.
7,619,605
37.3%
52.0%
I
Parks/Rec
& Facility
616,941
-
-
-
-
-
-
616,941
-
31,700
-
-
-
31,700
-
.
-
.
4,000
4,000
652,641
3.2%
4.5%
I
Non
Departmental
1,450,987
16,600
-
250,000
-
-
1,717,587
-
-
-
-
-
-
-
625,101
.
-
-
-
.
-
.
2,342,688
11.5%
16.0%
I
FY 2021·22
Adopted
12,878,726
-
260,600
250,000
30,000
13,419,326
-
31,700
-
-
-
-
31,700
580,969
625,101
580,969
4,743,743
170,000
870,000
5,783,743
4,000
4,000
20,444,839
100.0%
71.7%
GENERAL FUND AT A GLANCE
Sales Tax - Measure C
7.4%
Sales Taxes - Ot her
6.5%
Rents/Interest & Other
13.7%
St at e Agencies
3.3%
Measure F
4.8%
Fines & Licenses
1.8%
Franchise Fees UUT Hot el Tax
Charges for Services
5.8%
._._______________________________ 3.4% ----~------- 2.5% Rec & Comm Serv
1.9%
EXPENDITURES BY CATEGORY
USE OF FUNDS
FOR GENERAL FUNDS
Insurance &
Claims
1.4%
Supplies &
Tools
0.9%
Non Departmental
10.5%
Fund Balance
5.6%
_____ General Admin
9.1%
Planning & Building
8.7%
WHERE THE MONEY GOES TO ...
Benefits &
Payroll Cost
11.7%
USE OF FUNDS
FOR GENERAL FUNDS
TOTAL= $13.4 MILLION
CONTRACT SERVICES
USE OF FUNDS
FOR GENERAL FUNDS
TOTAL = $4.7 MILLION
Non Departmental
5.5%
Public Works
7.2%
Planning & Building
9.6%
Parks & Rec
3.2%
Other
7.4%
Town Attorney
8.0%
Town of Fairfax
2022/ 23 0 · et
FUND
DEPT
01 GENERAL FUND
The General Fund is the primary fund for day-to-day operations. It is the largest portion of the budget and is used to account for all financial resources except those required to be accounted for in another fund.
The General Fund is one of seven funds (01,02,03,04,05,06,08) cumulatively referred to as the "General Funds".
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
PROPERTY TAXES
SALES TAXES
USER FEES (UUT/TOT)
FRANCHISE FEES
FINES & LICENSES
RENTS & INTEREST
REVENUES FROM OTHER AGENCIES
CHARGES FOR CURRENT SERVICES
SUBTOTAL REVENUES
APPROPRIATIONS
100 TOWN COUNCIL
200 GENERAL ADMINISTRATION
300 DEVELOPMENT SERVICES
400 PUBLIC SAFETY
500 PUBLIC WORKS
600 RECREATION & COMMUNITY SERVICES
600 PARKS & FACILITY MAINTENANCE
700 NON DEPARTMENTAL
SUBTOTAL APPROPRIATIONS
TRANSFERS
TRANSFERS TO 01-GENERAL FUND
TRANSFERS FROM 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
COMPONENTS OF FUND BALANCE:
Undesignated
NOTES:
FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Adopted
FY 2021-22
Projected
FY 2022-23
DRAFT
2,654,966 I 3,043,373 1 4,655,017 1 3,563,315 1
4,533,115
1,517,220
350,233
449,176
252,082
162,203
55,982
205,892
7,525,902
217,344
804,165
725,907
6,250,025
679,073
226,536
328,847
831,335
10,063,230
3,060,000
(134,265)
2,925,735
388,407
3,043,373 I
3,043,373
4,948,053 5,042,300 5,182,058 5,282,338
1.707,401 1,642,200 1,901,000 1,969,500
347,115 350,000 374,777 350,000
490,948 480,000 480,417 480,000
234,236 250,000 250,000 250,000
8,627 35,600 33,600 35,600
39,661 257,200 52,200 75,000
196,031 187,708 187,708 202,528
7,972,072 8,245,008 8,461,759 8,644,966
246,624 301,265 459,983 483,281
840,060 1,012,569 972,930 1,225,165
697,055 1,321,191 909,663 1,206,176
5,887,396 6,202,951 6,193,289 6,641,282
707,876 879,645 850,295 1,254,893
283,888 244,754 265,585 264,445
328,172 326,858 341,585 352,497
728,394 1,093,468 1,043,280 1,450,987
9,719,465 11,382,701 11,036,611 12,878,726
3,375,000 3,050,000 3,275,000 3,300,000
(15,962) (527,537) (1,791,850) (894,000)
3,359,038 2,522,463 1,483,150 2,406,000
1,611,644 (615,230) (1,091,702) (1,827,760)
4,655,017 I 3,563,315 I 1,735,555 I
4,655,017 3,563,315 1,735,555
Town of Fairfax GENERAL FUND
The Town's General Fund accounts for all unrestricted revenues and pays for the day-to-day operating costs of traditional municipal services like police, fire, planning, public works maintenance and administrative support services.
REVENUE DETAIL FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected DRAFT
01-010-101 Property Taxes - Secured 2,852,173 3,025,089 3,192,300 3,142,956 3,383,838 01-010-102 Property Taxes - Unsecured 3,994 6,410 6,400 91,231 6,400 01-010-103 Property Taxes Prior 2,147 1,438 2,000 18,604 2,000 01-010-104 Real Estate Transfer Tax 71,193 81,432 62,400 91,238 75,000 01-010-110 Supplemental Property Taxes 130,393 142,054 120,000 109,346 115,900 01-010-112 ERAF Excess Distribution 597,466 581,932 650,000 648,508 650,000 01-010-113 Storm Run-Off Fee 51,114 53,439 53,200 53,200 53,200 01-010-119 MWPA Wildfire Tax 186,120 96,000 107,983 96,000 01-010-117 Property Tax In-Lieu of VLF 824,635 870,140 860,000 918,991 900,000 Total Property Taxes 4,533,115 4,948,053 5,042,300 5,182,058 5,282,338 01-010-106 Sales Tax ("Bradley Burns") 692,311 741,732 672,000 788,000 805,000 01-010-111 1/2 cent Sales Tax Prop. 172 69,443 61,512 106,200 95,000 117,500 01-010-118 3/4 cent Sales Tax Measure C 755,465 904,156 864,000 1,018,000 1,047,000 Total Sales Taxes 1,517,220 1,707,401 1,642,200 1,901,000 1,969,500 01-010-108 Utility Users Tax Telecom 53,774 57,363 58,000 61,599 58,000 01-010-109 Utility Users Tax - Energy 278,151 283,594 280,000 296,230 280,000 01-010-114 Hotel Users Tax 18,307 6,158 12,000 16,948 12,000 Total User Taxes 350,233 347,115 350,000 374,777 350,000 01-020-201 Garbage 248,626 260,244 280,000 246,765 280,000 01-020-202 Gas & Electric 73,156 116,782 80,000 79,652 80,000 01-020-203 Cable 127,393 113,922 120,000 154,000 120,000 Total Franchise Fees 449,176 490,948 480,000 480,417 480,000 01 · GENERAL FUND TAXES & FEES 6,849,743 7,493,517 7,514,500 7,938,251 8,081,838 OTES:
ecured & Unsecured PropertyTaxes - Homes, businesses, and other taxable real and personal property are subject to levy of property taxes. The fixed statutory rate is 1% of assessed valuation. Assessed value is based on the 1975 property values with subsequent increases limited to 2% or CPI growth, whichever is less. Property tax is the biggest revenue source for the General Fund. Includes Marin Wildfire Prevention Authority (MWPA) tax of $96,000 for local efforts.
Real Estate Transfer Tax - The city levies a $0.55 fee for each $1,000 value of real property transferred in the City; the County Recorder imposes these fees and remits them to the City. Estimates are based on historical experience.
Sales taxes are the General Fund's second largest revenue source. The Town's 1% Bradley Burns Sales Tax is levied on II merchandise. These funds are received directly from the State on a monthly basis.Measure Dis the five year 1/2 cent ales tax passed in November, 2012 and expired April 2017. Measure C is the 10 yr renewal and increase of the add-on tax from 1/2 cent to 3/4 cent. Revenue estimates are based on projections from Avenu, the Town's sales tax sultant.
nchise Fees - Garbage, Gas & Electric, Cable: The Town receives franchise fees from various public utilities and corporations who furnish gas, electric, water, Cable TV, refuse or similar services to citizens living within town boundaries.
Town of Fairfax GENERAL FUND
REVENUE DETAIL FY 2019.20 FY 2020·21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected DRAFT
01-030-301 Business Licenses 118,430 133,184 120,000 120,000 120,000 01-040-401 Vehicle Code Fines 21,919 14,522 30,000 30,000 30,000 01-040-402 Parking & Other Fines 111,733 86,531 100,000 100,000 100,000 Total Fines & Licenses 252,082 234,236 250,000 250,000 250,000 01-050-501 Rents - Women's Club and Other 9,643 1,200 10,000 10,000 10,000 01-050-504 Rents - Pavilion weddings etc 1,150 0 2,000 2,000 2,000 01-050-506 Rents Pavilion - Other 11,778 3,800 2,000 2,000 2,000 01-050-507 Janitor.Maint fees 475 0 300 300 300
Total Rental & Maintenance Fees 23,046 5,000 14,300 14,300 14,300 01-050-500 Interest Earnings Bank 944 204 1,300 1,300 1,300 01-050-502 Interest Earnings - LAIF 138,213 3,423 20,000 18,000 20,000 Total Investment Earnings 139,157 3,627 21,300 19,300 21,300 01-060-602 Motor Vehicle License Fees 0 0 0
01-060-607 Homeowner's Property Tax Rebates (HOPTR) 12,826 12,829 13,000 13,000 13,000 01-060-614 State Aid 13,945 32 0
01-060-615 Police Training Reimbursement (POST) 7,241 2,482 7,000 7,000 7,000 01-060-xxx State Planning Grants 205,000 0
01-060-699 other & Miscellaneous Revenues & WC 9,732 7,173 15,000 15,000 15,000 01-070-702 Environmental Grants (e.g., ZWM, CalRecycle) 12,238 17,145 17,200 17,200 40,000 Total Revenues From Other Agencies 55,982 39,661 257,200 52,200 75,000 01-080-802 Sale Of Maps & Publications/Copies 1,194 1,475 1,500 1,500 1,500 01-080-803 Special Police Services (includes booking fees) 7,100 46,381 6,000 6,000 6,000 01-080-804 Police Dispatch Services 93,000 98,000 102,000 102,000 116,820 01-080-814 Miscellaneous - General 23,378 12,589 17,000 17,000 17,000 01-080-903 General Recreation 3,048 0 4,000 4,000 4,000 01-090-508 Recreation Rentals 5,575 0 6,000 6,000 6,000 01-090-790 Recreation Fundraising 10,816 1,310 14,000 14,000 14,000 01-090-822 Recreation Summer Camp Fees 10,455 15,420 15,420 15,420 01-090-904 Recreation Classes & Partnerships 51,326 39,820 21,788 21,788 21,788 Total Charges For Current Services 205,892 196,031 187,708 187,708 202,528 01 GENERAL FUND TAXES & FEES 6,849,743 7,493,517 7,514,500 7,938,251 8,081,838 01 - GENERAL FUND TOTAL 8,202,062 7,972,072 8,975,516 8,461,759 8,644,966 Business Licenses - For the privilege of doing business within Town Limits, all businesses are assessed a business license fee in accordance with Municipal Code. The Town charges business license tax in accordance with the provisions of Government Code 37101
Police Dispatch Services - The Town provides dispatch services to the Town of Ross and the College of Marin under an Intergovernmental Service Sharing agreement.
Town of Fairfax GENERAL FUND
APPROPRIATIONS SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected DRAFT
111 Town Council 19,603 21,337 40,441 30,057 31,019
112 Town Treasurer 4,170 3,969 4,824 3,926 4,962
116 Independent Auditor 32,546 43,220 66,000 66,000 69,300 121 Town Attorney 161,025 178,098 190,000 360,000 378,000 Total Town Council 217,344 246,624 301,265 459,983 483,281 211 Town Manager 214,424 213,542 218,854 224,413 263,321 221 Town Clerk 172,296 173,601 279,497 263,919 312,918
222 Elections 46,740 6,910 20,000
231 Personnel 72,804 83,946 133,130 103,210 209,957
241 Finance 297,900 362,061 381,088 381,388 418,968
Total General Administration 804,165 840,060 1,012,569 972,930 1,225,165 311 Planning 523,615 471,385 1,073,196 685,735 941,704
321 Building Inspection & Permits 202,291 225,670 247,995 223,929 264,472 Total Development Services 725,907 697,055 1,321,191 909,663 1,206,176 411 Police 3,579,925 3,371,137 3,519,028 3,531,819 3,816,572 418 Disaster Preparedness 140,225 30,943 24,000 4,067 25,020 421 Ross Valley Fire Service 2,529,875 2,485,316 2,659,923 2,657,403 2,799,690 Total Public Safety 6,250,025 5,887,396 6,202,951 6,193,289 6,641,282 510 Public Works Administration 216,422 260,300 406,947 362,716 560,719 511 Street Maintenance 358,254 362,303 375,697 399,986 448,657 512 Street Lighting & Traffic Signals 104,397 85,273 97,000 87,593 104,000 514 Climate & Environment 141,517
Total Public Works 679,073 707,876 879,645 850,295 1,254,893 616 Community Services 36,664 37,329 64,319 66,484 43,120 617 Recreation 61,764 66,784 65,654 63,043 75,955
621 Fairfax Recreation 115,452 178,162 107,981 128,436 134,106 622 Summer Camps 12,656 1,613 6,800 7,623 11,264
Total Recreation & Community Services 226,536 283,888 244,754 265,585 264,445 611 Park Maintenance 259,977 224,725 246,943 277,549 266,879 625 Rental Facilities-WC & Ballfield 66,734 58,133 79,915 60,300 85,617 911 Building Maintenence 2,136 45,313 3,736
Total Parks & Facility Maintenance 328,847 328,172 326,858 341,585 352,497 715 Non Departmental 831,335 728,394 1,093,468 1,043,280 1,450,987 TOTAL GENERAL FUND APPROPRIATIONS 10,063,230 9,719,465 11,382,701 11,036,611 12,878,726
Town of Fairfax GENERAL FUND
APPROPRIATIONS by Object Salaries & Benefits & Retirement Professional Supplies & Other FY 2022-23 Wages Payroll Cost Services Tools Operating DRAFT
111 Town Council 18,000 1,064 2,611 2,310 105 6,930 31,019 112 Town Treasurer 3,600 191 278 105 788 4,962
116 Independent Auditor 69,300 69,300
121 Town Attorney 378,000 378,000
10 Total Town Council 21,600 1,255 2,889 449,610 210 7,718 483,281 211 Town Manager 174,486 60,830 13,244 368 735 13,660 263,321 221 Town Clerk 219,029 46,720 14,433 26,250 105 6,381 312,918 222 Elections 20,000 20,000
231 Personnel 97,666 27,298 2,526 80,000 683 1,785 209,957 241 Finance 232,988 48,064 26,955 98,700 1,785 10,476 418,968 20 Total General Administration 724,169 182,911 57,158 225,318 3,308 32,302 1,225,165 311 Planning 338,286 101,458 77,547 390,973 3,675 29,765 941,704 321 Building Inspection & Permits 118,900 35,730 31,728 65,000 1,200 11,914 264,472 30 Total Development Services 457,186 137,188 109,275 455,973 4,875 41,679 1,206,176 411 Police 1,899,245 729,027 812,561 55,000 16,000 304,739 3,816,572 418 Disaster Preparedness 105 24,915 25,020
421 Ross Valley Fire Service 2,799,690 2,799,690
40 Total Public Safety 1,899,245 729,027 812,561 2,854,690 16,105 329,654 6,641,282 510 Public Works Administration 218,610 60,455 33,042 210,250 1,373 36,989 560,719 511 Street Maintenance 173,021 56,184 40,940 85,000 44,625 48,887 448,657 512 Street Lighting & Traffic Signals 44,000 60,000 104,000 514 Climate & Environment 85,000 29,203 6,545 20,769 141,517 50 Total Public Works 476,631 145,842 80,527 339,250 45,998 166,645 1,254,893 616 Community Services 27,216 4,932 3,675 5,775 1,523 43,120 617 Recreation 45,287 7,543 11,925 10,000 1,200 75,955
621 Fairfax Recreation 73,204 6,024 3,946 20,000 4,000 26,932 134,106 622 Summer Camps 4,130 71 183 5,380 1,500 11,264
60 Total Recreation & CommunityServices 149,838 18,569 19,729 35,380 11,275 29,655 264,445 611 Park Maintenance 115,826 53,057 24,043 36,750 11,050 26,153 266,879 625 Rental Facilities-WC & Ballfield 16,588 9,032 1,284 9,500 2,000 47,213 85,617 911 Building Maintenence 69,000 12,000 (81,000)
61 Total Parks & Facility Maintenance 132,414 62,089 25,327 115,250 25,050 (7,634) 352,497 715 Non Departmental 97,716 259,006 4,200 1,090,065 1,450,987 71 TOT AL GENERAL FUND APPROPRIATIONS 3,861,081 1,374,598 1,107,466 4,734,477 111,021 1,690,084 12,878,726
30.0% 10.7% 8.6% 36.8% 0.9% 13.1% 100.0%
TOWN MANAGER
INCLUDES TOWN COUNCIL TOWN TREASURER, TOWN ATTORNEY,
AND TOWN MANAGER BUDGET UNITS
ORGANIZATION:
This department is comprised of the following personnel:
• 5 elected Town Council Members (Council Members annually select a Mayor and Vice-Mayor) • 1 Elected Town Treasurer
• 1 Town Attorney appointed by the Town Council
• 1 Town Manager appointed by the Town Council
Total= 6 elected officials, 1.0 FTE benefited employee, 1 Contracted Town Attorney 2021-22 KEY ACCOMPLISHMENTS:
• Managed COVID-19's impacts on Town operations, staff, and facilities • Expanded communications efforts via weekly newsletters and revamped the Town website in response to COVID-19
• Assisted Council with the adoption of ordinances and resolutions • Hired Interim Public Works Directors
• See Public Works accomplishments
FY 2022-23 GOALS AND OBJECTIVES {in addition to Town Council Goals):
• Enhance Town climate and environmental efforts
• Hire on-going Public Works Director
• Complete road maintenance and repair projects
• Continue to work on the completion of outstanding FEMA projects from previous storm events • Begin the seismic retrofit of the Pavilion project
• Complete bridge projects
• Conduct organizational analysis
• Update Council, Committee, and Personnel Policies and Practices Page IO
Town Council Goals - Strategic Planning Categories
(Not in order of priority)
• Address Our Housing Needs
• Implement the Climate Action Plan - Achieve 2030 Decarbonization • Focus on Disaster Preparedness and Resiliency
• Invest in the Town's Aging Infrastructure
• Strengthen the Town Organization
Town Council Goals for Next Two Years
(Not in order of priority)
• Complete the Housing Element in the Fairfax way, enhance affordable housing • Focus on Climate and the Environment through implementation of a microgrid, decarbonization, electrification
• Complete Capital Improvement (CIP) projects and provide infrastructure maintenance • Review Town center (including traffic, parking, shared spaces) • Complete the Pavilion project
• Enhance fire resiliency and coordination for the community • Reduce vehicle miles travelled by residents and visitors • Onboard new staff and plan for staff succession
• Increase diversity, equity and inclusion (DEi) in Fairfax
Town Council Accomplishments
(Approximately April 2021 to April 2022- In no order of importance) • Council is working together well
• Effective COVID Response (for renters, businesses)
• Managed staff turnover, hired new Town Manager
• Approved new positions (Public Works Director, two positions using shared staffing model ) • Maintained Town financial strength
• Made progress in Housing Element compliance
• Established a plan for Diversity, Equity and Inclusion (DEi) work • Increased communications with public via weekly newsletter, social media, etc. • Used reclaimed water to preserve redwood trees
• Refurbished Parkade
• Addressed Sinkholes and storm drain emergencies
• Began EV fleet transition
• Climate Action Plan approved
• Implemented robust stakeholder engagement and work with Boards and Commissions • Adopted a new home electrification ordinance
• Approved a Skate Park in downtown
Town of Fairfax
2022� 23 0 · et
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
111 TOWN COUNCIL
The Town Council consists of five representatives elected at large by the citizens of Fairfax. Town Council is the policymaking legislative body of the Town and is responsible to the community for the implementation of all programs and services provided by the Town. The Council reviews proposals to meet community needs and initiates action for new programs. The Council also determines the ability of the Town to provide financing for various programs and services.
The Council appoints various members of the community to commissions, boards and committees. The Council acts to influence local, regional and state policies favorable to the Town, through various organizations.
DEPARTMENT SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
496 PERS UAL/SIDEFUND
SUBTOTAL PERSONNEL
OPERATING EXPENSES
813 OFFICE SUPPLIES
815 PRINTING
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS
SUBTOTAL OPERA TING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
COUNCILMEMBERS/MAYOR
Total Full Time Equivalent Employees
SEE NOTE
SEE NOTE
Actual
18,015
712
1,061
238
2,225
22,250
5 5
3,294
772
3,251
25 (10,000)
(2,648)
19,603
5.00 5.00
NOTES: 822 Includes State Lobbyist - Calif League of Cities Actual
18,014
745
1,096
236
20,091
-
-
750
246
250
-
-
1,246
21,337
5.00 5.00
861 LOCC - New Councilmember orientation I MCCMC events
Adopted
18,000
681
1,002
249
1,608
21,541
100
100
2,200
500
5,500
500
10,000
18,900
40,441
5.00 5.00
Projected
18,000
681
1,002
249
1,608
21,541
-
-
1,133
452
431
-
6,500
8,516
30,057
5.00 5.00
DRAFT
18,000
706
832
236
1,900
21,674
105
105
2,310
525
5,775
525
-
9,345
31,019
5.00 5.00
Town of Fairfax
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
112 TOWN TREASURER
The Treasurer is elected to provide assistance to the Town Council and Town staff regarding the Town's investments and assist in reviewing the overall management of the Town's finances and annual audit. Resolution 2571 adopted by the Council on August 6, 2008 established additional duties and authorized compensation for the Town Treasurer of $300 per month.
PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
461 OVERTIME
491 HEALTH INSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
495 FICNPTS
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT.
731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
TOWN TREASURER
Total Full Time Equivalent Employees
NOTES:
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual Actual Adopted Projected DRAFT
3,600
149
180
51 3,980
190
190
4,170
1.00 1.00
3,600
156
161
52 3,969
3,969
1.00 1.00
3,600
48 278
48 3,974
100
600
150
850
4,824
1.00 1.00
-
-
-
3,600
-
-
-
278
48 -
3,926
-
-
-
-
-
-
-
-
-
-
-
3,926
1.00 1.00
3,600
144
277
48 4,069
-
-
-
-
-
105
-
-
-
630
158
893
4,962
1.00 1.00
Town of Fairfax
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
116 INDEPENDENT AUDITOR
ln conformance with State regulations the Town is audited each year by a qualified CPA firm hired by the Town Council to ensure the Town financial statements conform to Generally Accepted Accounting Procedures (GMP).
The current auditors are Maze & Associates Accountancy Corporation of Pleasant Hill, CA
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
461 OVERTIME
491 HEALTH INSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT.
731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING
821 OUTSIDE SERVICES SEE NOTE
822 PROFESSIONAL SERVICES SEE NOTE
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
Total Full Time Equivalent Employees
NOTES:
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual
17,897
14,649
32,546
32,546
0.00 Actual
43,220
43,220
43,220
0.00 Adopted
18,000
48,000
66,000
66,000
0.00 Projected
18,000
48,000
66,000
66,000
0.00 DRAFT
18,900
50,400
69,300
69,300
0.00 821 Preparation of State Controller's Report, Single Audit, GASB 68 reports & third party reports 822 Auditor Contract - Maze & Associates
Town of Fairfax
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
121 TOWN ATTORNEY
The Town Attorney is appointed by the Town Council and is responsible for the administration of legal affairs of the Town.
The Attorney represents the Town in lawsuits, litigation and hearings, and reviews all ordinances, contracts and other legal documents and renders legal advice and opinions for the Town. The Town Attorney attends all Council Meetings.
The Town Attorney is Janet Coleson of Best, Best & Krieger in Walnut Creek.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
461 OVERTIME
491 HEALTH INSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT.
731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING
821 OUTSIDE SERVtCES SEE NOTE
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
Total Full Time Equivalent Employees
NOTES:
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual
161,025
161,025
161,025
0.00 Actual
178,098
178,098
178,098
0.00 Adopted
190,000
190,000
190,000
0.00 Projected
-
-
-
-
-
-
-
-
360,000
-
-
-
-
-
360,000
360,000
0.00 DRAFT
378,000
378,000
378,000
0.00 821 Corifract Town Attorney fees .:Additlonal assistance with planning issues; more robusfreview;-PERS issues; Emergencies
Town of Fairfax
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
211 TOWN MANAGER
The Town Manager is responsiblle for carrying out Town Council policy and directing all Town departments. Specific responsibilities include preparation of the annual budget, representing the Town in negotiations with employee groups, advising the Council on the financial condition and needs of the Town. The Town Manager prepares the agenda for each Town Council meeting and reviews and approves all staff reports in the agenda packet, attends all council meetings.
The Manager serves as Human Resource Director, and participates in various regional efforts including the Ross Valley Fire Department JPA.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
461 OVERTIME
491 HEALTH INSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
496 PERS UAL/SIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT.
731 BLDG-GROUNDS MAINT.
801 WATER
802 POWER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
822 PROFESSIONAL SERVICES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS SEE NOTE
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
TOWN MANAGER
INTERIM TOWN MANAGER
ADMINISTRATIVE ASSISTANT II
Total Full Time Equivalent Employees
NOTES:
862 ICMA/CMMF/+
FY 2019-20
Actual
201,967
.
.
2,389
650
1,011
2,128
367
446
98 1,827
3,540
12,457
214,424
0.60 0.25
0.85 FY 2020-21
Actual
201,005
-
-
1,627
767
804
2,031
715
1,275
-
250
5,067
12,537
213,542
0.60 0.25
0.85 FY 2021-22
Adopted
141,584
6,032
24,781
5,543
16,592
2,025
5,994
2,376
204,927
400
100
3,727
450
800
1,500
400
700
350
2,500
3,000
13,927
218,854
0.60 0.25
0.85 FY 2021-22
Projected
132,281
27,961
16,610
12,828
7,391
7,495
2,509
5,749
1,832
214,654
-
.
3,024
592
888
1,830
534
711
.
725
1,455
9,759
224,413
0.60 0.25
0.85 FY 2022-23
DRAFT
174,486
7,337
26,896
7,448
19,626
2,493
7,081
3,192
248,559
420
105
4,052
473
840
1,575
420
735
368
2,625
3,150
14,762
263,321
0.70 0.25
0.95 TOWN CLERK/ELECTIONS
In Fairfax, the Town Clerk is an elected position, with the elected Clerk responsible to the voters directly. Many of the duties of the Clerk are mandated by Government Code, and include conducting elections; recording, publication, filing, indexing, and safekeeping of Town Council proceedings; authenticating official records on behalf of the Town; maintaining the Town Code; serving as custodian of official Town records; publishing legal notices; filling public records requests; serving as filing officer for economic interest and campaign disclosure statements; and serving as the financial disclosure officer. This department also includes Communications, and is responsible for the Town website, newsletters, publications, social media, outreach, and surveys. The Department has two staff:
the Deputy Town Clerk/Assistant to the Town Manager and the Communications and Marketing Specialist.
Accomplishments in 2021-22
• Host more than double the usual number of Town Council meetings • Upgraded Women's Club to provide virtual capability to meetings • Launched/supported recruitment of Town Manager & Public Works Director
• Supported 2 Town Manager transitions - interim (July), permanent (March) • Supported 2 Interim Public Works Directors transitions (July and March) • Coordinated the online and print updates to the Town Code • Coordinated IT technical support
• Published weekly Town newsletters; increased subscription by 270+. • Increased reach of social media accounts by 590+, added quick links to lnstagram for access to newsletters, subscriptions, classes, meetings. • Sustained website postings for news, events, meetings, classes,& classes • Created 2 recreation catalog/brochures, 2 flyers, and postcard • Refined use of Survey Monkey to support various surveys Goals for 2022-23
• Prepare Council, Boards, Committees, and Commissions Handbook • Prepare Council Policy Manual
• Administer the November 8, 2022 local election
• Increase social media presence with "real time" updates • Support each department to keep their information current on the website • Support the Volunteer Board communications
• Maintain strong Town-wide communications to connect our community
Town of Fairfax
2022�23 0
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
221 TOWN CLERK
The Town Clerk's office is responsible for local elections; recording, publication, filing, indexing, and safekeeping of Town Council proceedings; preparation of Council meeting agendas and packets; updating and maintaining the Town Code; preparing, publishing, and posting legal notices; recording and certifying ordinances and resolutions; serving as custodian of and certifying official Town records; filling public records requests; serving as filing officer for economic interest and campaign disclosure statements under the Political Reform Act; and administering the Oath of Office. This department is also responsible for the Town website and communications. The Town Clerk is an elected position without compensation. The Department is comprised of two staff positions: the Deputy Town Clerk/Assistant to the Town Manager and the Communications & Marketing Specialist.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
491 HEALTH INSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
496 PERS UAUSIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
814 LEGAL ADS
821 OUTSIDE SERVICES SEE NOTE
822 PROFESSIONAL SERVICES SEE NOTE
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
DEPUTY TOWN CLERK / ASST TO TOWN MGR
MARKETING & COMMUNICATIONS SPECIALIST
PT DEPUTY TOWN CLERK/MGMT ANALYST
Total Full Time Equivalent Employees
NOTES:
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual Actual Adopted Projected DRAFT
74,797 113,575 122,038 122,038 142,433
26,174 - 64,676 64,676 69,749
1,586 5,867 2,484 6,848
448 . -
26,332 27,497 30,086 30,086 31,482
4,130 4,407 7,158 7,158 8,821
6,261 9,233 14,433 14,433 16,338
1,429 1,541 2,633 2,633 2,952
- - . - .
635 960 1,560 1,560 1,560
141,791 157,213 248,451 245,068 280,182
- -
2,415 1,627 3,746 3,746 4,071
- - . -
819 750 500 710 525
400 628 500 534 525
528 1,002 500 602 525
983 272 400 100 420
5,732 3,065 5,000 5,873 5,250
19,526 8,767 20,000 7,118 21,000
38 128 100 127 105
64 150 100 40 105
- . 200 . 210
30,505 16,388 31,046 18,850 32,736
172,296 173,601 279,497 263,919 312,918
0.75 0.75 1.00 1.00 1.00
0.50 0.50 0.50
0.25 0.25
1.00 1.00 1.50 1.50 1.50
821 Website platform (Proud City); Survey Monkey; Constant Contact I>------ ��
822 Town Code updates; Minutes Clerk
Town of Fairfax
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
222 ELECTIONS
The Town Clerk serves as the Town Elections Official and the Filing Officer for campaign finance statements. Local regular elections for Town offices (5 Councilmembers, 1 Treasurer, and 1 Clerk) are held every two years (to stagger the 4-year terms) in November of even-numbered years. The Town consolidates its local elections with the County of Marin, with costs shared by all the local agencies, school districts, and special districts. The cost is generally between $1. 75 and $3.00 per registered voter. Fairfax has approximately 6,054 registered voters. This year's election is for the following offices: Council Member (2), the Town Treasurer, and the Town Clerk.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
491 HEALTH INSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT.
731 BLDG-GROUNDS MAlNT
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
814 LEGAL ADS
815 PRINTING
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES SEE NOTE
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
DEPUTY TOWN CLERK / ASST TO TOWN MGR
TOWN CLERK
Total Full Time Equivalent Employees
NOTES:
822 Election consolidation cost
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual
46,740
-
46,740
46,740
0.00
Actual
6,910
-
6,910
6,910
0.00 Adopted Projected
-
-
0.00 0.00
DRAFT
20,000
20,000
20,000
0.00 Town of Fairfax
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
231 PERSONNEL
Personnel cost include contractual Human Resources (HR); legal and consulting services and other costs such as recruitment, testing, physical & psychological exams as required.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
461 OVERTIME
491 HEALTH INSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
495 FICA/PTS
496 PERS UAUSIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT.
731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
814 LEGAL ADS
815 PRINTING
821 OUTSIDE SERVICES SEE NOTE
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES SEE NOTE
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
TOWN MANAGER
FINANCE DIRECTOR
PART-TIME ACCOUNTANT
Total Full Time Equivalent Employees
NOTES:
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual Actual Adopted Projected DRAFT
34,152
11,335
1,424
-
-
746
1,704
4,709
303
-
.
123
54,495
-
-
-
-
-
-
-
1,020
16,752
517
20 -
18,308
72,804
0.10 0.10
0.10 0.30
35,473
20,448
658
-
1,996
5,282
1,883
5,988
772
-
1,540
173
74,212
-
-
-
-
-
-
.
7,488
-
84 2,162
.
-
9,734
83,946
0.10 0.10
0.10 0.30
34,808
11,900
1,673
6,257
1,837
4,089
674
450
592
62,280
500
18,500
50,000
650
800
400
70,850
133,130
0.10 0.10
0.10 0.30
29,108
12,835
7,127
-
2,661
2,400
1,837
2,526
755
.
-
176
59,424
-
-
-
-
-
-
.
-
-
18,500
25,000
286
-
-
-
43,786
103,210
0.10 0.10
0.10 0.30
81,308
12,495
3,863
12,629
4,020
10,266
1,345
-
1,564
127,490
-
-
-
-
-
525
-
30,000
50,000
683
840
420
-
82,468
209,957
0.30 0.10
0.10 0.50
821 Preemployment services, Attorney Fees & HR Consultant 822 Recruiting for key staff positions
842 Staff recognition
FINANCE DEPARTMENT
2021 w22 ACCOMPLISHMENTS:
• Continued implementation of Tyler lncode financial software which "went live" in July, 2020.
• Developed and issued timely new accounting statement for monthly financial reports
• Completed new budget documents for FY21-22 year (three documents of 125 pages each).
• Used new modules including General Ledger, Accounts Payable, Purchase Orders, Project Accounting, Payroll, Employee benefits and Fixed Assets. • Successfully automated CalPERS reporting.
• Used new software to accurately project and manage Town revenues and expenses.
• Completed and presented audit of FY21 financial statements with "clean" opinion.
• Hired and trained new PT Accountant to replace retiring PT accountant; transitioned previous PT Accountant to Special Project accountant position (1 day per week).
• Hired and trained student Office Assistant.
• Kept low number of liability and workers comp claims. • Worked with other departments to manage FEMA COVID and other activities during personnel transitions
• Added 401 (a) deferred compensation plan
• Expanded investment options for 457 TPS deferred compensation plan • Worked with Fairfax Festival organizers to bring back the Festival after COVID.
FINANCE DEPARTMENT
FY 2022-23 GOALS AND OBJECTIVES:
• Continue implementing Tyler lncode accounting software program to expand access and end-user training to all departments including cash receipts, fixed assets, permits, project accounting, CAFR software (for financial reports), and budgeting. • Work with Building & Planning Department to implement systems for buildingdeposits and revenue tracking. • Renegotiate MOUs.
• Continue with electronic document management system of current and historical documents with the goal to archive, as well as to make them available for ease of research and public information
• Continue update of personnel rules with Town Manager. • Continue restructuring the budget to create a cohesive articulating document including five-year Capital Improvement projections and additional exhibits for demographics and personnel
• Continue research for new revenue streams & cost saving measures • Add web-based process for permitting to extend Social Distancing measures
Town of Fairfax
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
241 FINANCE
The Finance Department is responsible for all the Town financial and accounting operations, payables, receivables, retirement, payroll, and managing portions of the insurance requirements for the town. They oversee business license collection, prepare monthly revenue & expenditure reports, and maintain the fixed asset inventories on an annual basis. The department prepares financial reports mandated by the State, the County of Marin, and other agencies.
The Finance Department also prepares and oversees budget preparation.
DEPARTMENT SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected DRAFT
PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
491 HEALTH INSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
495 FICA/PTS
496 PERS UAUSIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
711 OFFICE EQUIP MAINT.
731 BLDG-GROUNDS MAINT.
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
FINANCE DIRECTOR
MANAGEMENT ANALYST (VACANT)
PART-TIME ACCOUNTANT (2)
PART-TIME OFFICE ASST
Total Full Time Equivalent Employees
NOTES:
SEE NOTE
SEE NOTE
122,610
60,009
5,895
6,605
24,289
7,408
16,845
1,055
1,140
6,742
797
253,394
2,415
819
392
1,887
-
6,638
31,961
-
360
35 44,506
297,900
0.90 0.50
0.10 1.50
131,075 144,176 128,189
99,833 59,500 70,496
- 6,013 9,245
1,093 5,000 2,203
24,466 25,207 22,758
8,037 7,972 7,972
20,839 14,912 20,407
3,239 2,937 3,084
. 2,988 4,574
- 4,873 8,960
1,238 1,964 1,362
289,819 275,542 279,250
300 -
1,627 3,746 3,051
750 1,000 710
612 800 534
2,959 1,700 2,518
- 500 -
3,666 9,000 9,000
61,816 85,000 85,000
79 500 546
315 1,000 779
418 2,000 -
72,242 105,546 102,138
362,061 381,088 381,388
0.90 0.90 0.90
0.50 0.70 0.70
0.10 0.10 0.10
1.50 1.70 1.70
821 Bank charges/analysis, GASB 34 compliance, tax audits, actuarial study, CPA review, Assistance with implementaion of accounting software
822 Merchant fees, bank analysis; Contract revenue analysis (sales & property tax; TOT) Software licenses; Govlnvest (GASB 75 actuarial)
Pa g e L4
153,966
74,021
6,471
5,000
26,173
9,347
21,198
3,128
981
5,757
1,964
308,007
315
4,071
1,050
840
1,785
525
9,450
89,250
525
1,050
2,100
110,961
418,968
0.90 0.70
0.10 1.70
PLANNING & BUILDING SERVICES
2021-2022 ACCOMPLISHMENTS
• Covid-19 crisis response, including:
o Temporary Outdoor Use business permitting
o Public information
o Virtual meeting platform adoption and implementation
o Covid-19 complaint enforcement
o Town Hall in-person services under Covid protocols
• Permits and Zoning Enforcement Mid 2021-to-date
o 13 Use Permits, 15 Variances, 5 Design Reviews, 2 Hill Area Residential Developments, 1 Encroachment Permits, 2 Excavation Permits, 5 Tree Permits, 1 Ridgeline Scenic Corridor permit
o Approved 14 ADU's/JADU's
o 499 construction permits, $12,003,529.00 in valuation o Reviewed, and issued permits for 96 solar systems.
o Reviewed, and issued permits for 78 battery back-up systems. o 87 Residential Resale Inspection reports
o 35-50+ requests for information and planning services per day. • GIS digitization and georeferencing:
o Diagrammatic products including public parcels, fire hazard, historic study areas, spotted owl protection, roads and trails, zoning • Planning Commission
o Objective Design and Development Standards: draft toolkit pending, public outreach, historic (2 meetings and subcommittee review) o Conducted public hearings and reviewed on 20 projects involving 44 discretionary permit applications, including 2 new houses • Housing Element Work Program:
o Continue to gather public input from the website Housing Element interactive website, and to post informational articles • Historic consultant hired
o Accessory Dwelling Units/Junior Accessory Dwelling Units promotional program initiated
o lnclusionary Housing program initiated
2022 - 2023 GOALS
• Complete updates of Housing, Safety, and Land Use Elements. • Complete adoption Objective Design and Development Standards process • Improve public services functionality of Tyler Technologies for Planning and Building
• Work towards creating full time Assistant Planner and Building Inspector positions.
Town of Fairfax FUND
ACTIVITY
01 GENERAL FUND
311 PLANNING
ACTIVITY DESCRIPTION
The Department of Building & Planning Services provides staff services to the public at the front counter at Town Hall, to the Town Council, Planning Commission/Design Review Board, related to the creation and implementation of planning and land use policies and regulations in Fairfax. Department staff also oversees the contracted work of a Town Civil Engineer, the work of a planning consultant and sub-consultants assisting in the General Plan-related work programs and/or the Zoning Ordinance update as well as special environmental review (CEQA) tasks. The Planning Division processes "entitlement" permit applications, and oversees the enforcement of Town ordinances that govern the development and use of property within the community.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
491 HEALTH INSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
495 FICA/PTS
496 PERS UAUSIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
731 BLDG-GROUNDS MAINT.
802 POWER
804 TELEPHONE
811 POSTAGE
812 REPRODUCTION
813 OFFICE SUPPLIES
814 LEGAL ADS
815 PRINTING
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
PLANNING DIRECTOR
PRINCIPAL PLANNER
ADMIN ASSISTANT II
PLANNING INTERN
ZONING TECH / ASST PLANNER
Total Full Time Equivalent Employees
SEE NOTE
SEE NOTE
SEE NOTE
SEE NOTE
SEE NOTE
FY 2019-20 FY 2020-21
Actual Actual
268,283 241,920
35,027 63,106
2,798
- -
49,383 51,733
11,959 12,765
30,498 35,809
4,121 4,068
1,191 -
50,695
3,518 720
457,473 410,119
2,514 1,628
505 402
1,801 1,721
538 767
47 743
2,021 2,948
449 158
-
45,542 50,057
4,847 1,815
- 27
2,281 1,000
5,595 -
66,142 61,265
523,615 471,385
1.00 1.00
1.00 1.00
0.25 0.25
0.10 0.10
0.50 0.50
2.85 2.85
NOTES: 411 Planning Commission minutes / Zoning Tech & Intern 814 Housing Element & zone changes updates
FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected DRAFT
274,895 228,107 295,398
30,000 95,935 42,888
9,880 9,880 13,333
5,000 5,000
50,804 50,804 65,548
11,901 11,901 14,272
29,902 29,902 35,885
4,266 4,266 4,777
1,222 1,222 1,608
56,456 56,456 41,662
720 720 1,920
475,046 494,193 517,291
3,000 3,171 4,093
450 444 473
1,500 1,549 1,575
2,000 612 2,100
10,000 - 10,500
2,000 3,131 2,100
1,500 133 1,575
2,000 2,301 2,100
552,200 176,977 375,223
15,000 3,224 15,750
1,500 - 1,575
2,000 - 2,100
5,000 - 5,250
598,150 191,541 424,413
1,073,196 685,735 941,704
1.00 1.00 1.00
1.00 1.00 1.00
0.25 0.25 0.25
0.10 0.10 0.10
0.50 0.50 0.50
2.85 2.85 2.85
821 Includes outside services for HE update, ODDS, lnclusionary Hsg, and ADUs 822 Televise, Zoom Planning Commission & Housing Element mtgs, GIS 861 Marin Maps and MCEP fees
Town of Fairfax
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
321 BUILDING INSPECTION & PERMITS
The Building Inspection Division provides "building" permits for construction activity and and code enforcement related to the California Building Code.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
491 HEALTH INSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
496 PERS UAUSIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
711 OFFICE EQUIP MAINT.
722 VEHICLE MAINTENANCE
731 BLDG-GROUNDS MAINT.
802 POWER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
BUILDING OFFICIAL
ASST BUILDING OFFICIAL
ADMIN ASSISTANT II
Total Full Time Equivalent Employees
SEE NOTE
SEE NOTE
SEE NOTE
SEE NOTE
SEE NOTE
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual
107,506
4,416
20,802
4,284
12,399
1,511
19,887
664
171,468
-
3,718
2,428
505
1,801
496
620
19,145
1,120
665
325
30,823
202,291
0.75 0.25
1.00 Actual
109,812
4,504
21,390
4,578
14,273
1,555
15,000
720
171,832
-
3,496
1,627
402
1,701
653
1,055
43,653
301
951
53,838
225,670
0.75 0.25
1.00 Adopted
109,812
4,504
22,425
5,006
13,595
1,536
14,376
720
171,974
321
3,500
2,000
500
1,500
500
1,200
60,000
5,000
1,000
500
76,021
247,995
0.75 0.25
1.00 Projected
112,638
-
22,425
5,006
12,396
1,427
16,661
720
171,273
4,169
3,075
444
1,550
534
720
36,556
3,704
-
1,904
52,655
223,929
0.75 0.25
1.00 DRAFT
118,900
4,848
23,604
4,902
14,744
1,656
16,984
720
186,358
321
3,500
4,093
500
1,500
500
1,200
60,000
5,000
1,000
500
78,114
264,472
0.75 0.25
1.00 NOTES: 722 Fuel & upkeep on Building Official Vehicle 821 Coastland Engineering plan check, Town Engineer
822 Janitorial allocation; scanning building plans /relief building inspector 861 Building official/lCBO meetings
862 Professional membership renewals for Building Official
POLICE BUDGET MESSAGE
ORGANIZATION
The department is budgeted for 17 full time positions. 11 sworn Police Officers and 6 non-sworn employees (5 dispatchers and 1 Police Service Technician), and 6 part time employees. (1 Police Reserve, 1 Police Services Technician, and 4 part time dispatchers) The department is comprised of the following full and part time Classifications which in this fiscal year are intended to be filled as follows
• 1 Police Chief
• 0 Lieutenant
• 3 Sergeants
• 1 Corporal
• 6 Patrol Officers
• 1 Frozen Police Officer position (unfilled since 10/2005) • 5 dispatchers
• 1 Police Service Technician
• 1 reserve Police Officers (part time /hourly as needed) • 2 reserve Dispatchers (part time/hourly as needed)
• 1 part time Police Services Technician
• 2 Police Cadets
Total: 17 full time employees (FTE's)
6 part time reserve employees
While the classifications always remain the same, the filling of those positions is always fluid based on the needs of the organization and qualifications and capabilities of employees to fill these classifications.
THE DEPARTMENT
The police department has the overall responsibility for all criminal investigations, criminal apprehension, crime prevention, traffic enforcement and safety, parking enforcement and related programs, public safety awareness programs, computer aided 911 dispatch center (which also serves the communities of Ross and the College of Marin). We operate a staffed police lobby open to public 24 hours a day; comprehensive records management; information technology within the police network; property and evidence management; special event management; ABC evaluations and approvals; emergency managemenUdisaster planning; personnel services, including payroll management, recruitment and departmental training.
MISSION
Preventing Crime; Enforcing laws; Resolving community problems; Improving the quality of life.
2021 - 2022 ACCOMPLISHMENTS
• Appointed a permanent Police Chief and brought the department to full staffing levels. • Attend mandatory and elective training for police staff despite COVID-19 constraints. • Continued to receive a high rating on POST related Audits on Background Hiring Documents and Training Records.
• Maintained healthy staffing levels and 24/7 operation throughout COVID-19 Pandemic. • Continued progress for the installation of the OES NG 9-1-1 Project in compliance with new Department of Justice (DOJ) Regulations and Requirements. • Implemented Sunridge RIMS & Internal Procedural process for collecting RIPA Stop Data. ;11 Conduct and complete RIPA Stop Data Test Phase and get DOJ Approval. • Formalize RIPA Collecting and Reporting process through Sunridge RIMS CAD System. • Completed department wide daily policy training using Nixie KMS Daily Training Bulletin. • Implemented a Fairfax PD RIPA Stop Data Dashboard.
• Update Fairfax Police Department Website.
• Worked with RESJ and RESJ PPSA.
o Re-implemented Coffee with the Cop Community Outreach effort. 1111 Collaborated with Lorena Barrera in her proposal to develop a Racial Equity and Social Justice programs and initiatives for Town Council.
• Replaced two vehicles with Hybrids SUVs and first Electric Vehicle for Fairfax Police • Completed National Incident-Based Reporting System (NIBRS) migration. 2022 - 2023 GOALS AND OBJECTIVES
• Add to and expand the Electric Vehicle Fleet for the Fairfax Police Department. o Amended dispatch contract for College of Marin Police for four years (FY 25-26). • Add 1 FTE Non-Sworn Dispatcher Position.
• Complete POST mandated training for all full and part time personnel as of 12/31/2022. • Bring new 911 dispatch phone system online (100% paid for by State 911 funding). • Continue to work on implementing Next Gen MERA (Marin Emergency Radio Authority) project for police and public works.
• Continue to implement RIPA (Racial Identify Profiling Act) with submissions to DOJ and evolve our presentation of that data on the RIPA "Dashboard" on our web site. • Upgrade Mobile Data Terminal (MDT) for patrol vehicle fleet. • Migrate to Rapid Deploy Text to 911 solution.
Town of Fairfax
2022-23 0 · et
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
411 POLICE
The police department has the overall responsibility for all criminal investigations, criminal apprehension, crime prevention, traffic enforcement and safety, parking enforcement and related programs, public safety awareness programs, computer aided 911 dispatch center, which also serves the communities of Ross and the College of Marin. We operate a staffed police lobby open to public 24 hours a day; comprehensive records management; information technology within the police network; property and evidence management; special event management; ABC evaluations and approvals; emergency management/disaster planning; personnel services, including payroll management, recruitment and departmental training.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
402 SAFETY SALARIES
415 ACCRUED LEAVE PAYOUT
421 TEMP EMPLOYEES
461 OVERTIME
481 HOLIDAY PAY
491 HEALTH INSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
495 FICNPTS
496 PERS UAL/SIDEFUND
497 OVERTIME REIMB
498 TUITION REIMB
499 OTHER
611 ALLOWANCES
SUBTOTAL PERSONNEL
Allocation of Positions:
POLICE CHIEF
POLICE LIEUTENANT
SERGEANT
DETECTIVE / JUVENILE OFFICER
CORPORAL
POLICE OFFICER
DISPATCHER
POLICE SERVICES TECH / CSO
Total Full Time Equivalent Employees
DISPATCHER, RESERVE
POLICE OFFICER, RESERVE
POLICE CADET
POLICE SERVICE TECH
NOTES:
SEE NOTE
SEE NOTE
FY 2019-20 FY 2020-21
Actual Actual
373,730 321,989
1,230,154 1,191,240
70,167 145,174
94,223 134,624
180,963 128,672
85,873 82,091
234,700 196,425
73,598 73,598
227,537 238,600
26,188 26,628
681
638,219 550,000
4,000 (482)
7,774
3,960 3,765
3,243,994 3,100,099
1.00 1.00
3.00 3.00
2.00 2.00
4.00 4.00
4.00 4.00
1.00 1.00
17.00 17.00
4.00 4.00
2.00 2.00
1.00 1.00
1.00 1.00
FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected DRAFT
381,118 361,000 471,057
1,324,717 1,260,000 1,328,188
50,000 50,000 50,000
100,000 143,662 100,000
150,000 170,000 175,000
78,908 83,::sotl 95,019
261,907 224,000 285,471
69,892 69,942 85,337
257,719 240,200 267,508
27,881 26,302 29,209
- - 1,991
461,345 461,345 545,053
(15,000) - (15,000)
10,000 11,344 16,000
62,650
6,000 3,565 6,000
3,164,487 3,167,378 3,440,833
1.00 1.00 1.00
1.00 1.00 1.00
2.00 2.00 2.00
1.00 1.00 1.00
6.00 6.00 6.00
4.00 4.00 4.00
1.00 1.00 1.00
16.00 16.00 16.00
4.00 4.00 4.00
1.00 1.00 1.00
1.00 1.00 1.00
1.00 1.00 1.00
496 See Fund 6 - Retirement for details; The Town refinanced the UAL which resulted in significant reduction in interest costs.
497 Reimbursible Overtime - Fairfax Festival and various special events
I
I
Town of Fairfax
et
DEPARTMENT SUMMARY
FUND
ACTIVITY
01 GENERAL FUND
411 POLICE
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual Actual Adopted Projected DRAFT
OPERATING EXPENSES
631 COMM EQUIP REPLACE 999 7,000 7,000 7,000
711 OFFICE EQUIP MAINTENANCE - - 1,500 1,500 1,500
712 COMPUTER EQUIP MAINTENANCE SEE NOTE 37,558 28,975 68,000 60,000 68,000 721 FIELD EQUIP MAINTENANCE 1,146 716 1,000 1,000 1,000 722 VEHICLE MAINTENANCE 34,122 23,679 24,000 34,000 24,000 723 COMMUNICATION EQUIP MAINT 1,991 2,636 3,000 3,000 3,000 725 MERA DEBT SERVICE SEE NOTE 38,340 34,707 3,659 3,659 - 726 MERA MEMBERSHIP FEE 32,379 37,698 38,882 38,882 44,089 731 BLDG-GROUNDS MAINTENANCE 22,002 12,223 26,000 26,000 26,000 801 WATER 1,580 1,677 1,900 1,900 1,900
802 POWER 2,022 1,624 2,000 2,000 2,000
804 TELEPHONE 22,797 25,811 27,000 27,000 35,000
806 FUEL 21,017 16,755 18,000 22,000 24,000
811 POSTAGE 1,227 608 2,000 2,000 2,000
812 REPRODUCTION 3,282 1,274 4,000 4,000 4,000
813 OFFICE SUPPLIES 1,554 2,988 3,000 3,000 3,000
815 PRINTING 2,639 2,685 4,000 5,000 4,000
822 PROFESSIONAL SERVICES SEE NOTE 65,229 32,665 55,000 55,000 55,000 841 SMALL TOOLS 423 11 500 500 500
842 SPECIAL DEPT SUPPLIES 5,798 10,376 12,500 12,500 12,500 851 UNIFORM 22,711 19,102 19,200 23,000 19,850
861 BUS.MEET/CONF. 463 342 5,000 5,000 5,000
862 DUES & SUBSCRIPTIONS SEE NOTE 10,255 10,322 11,400 9,500 11,400 883 P.O.S.T. 6,398 4,164 13,000 14,000 18,000
889 BOOKING FEES . 3,000 3,000 3,000
SUBTOTAL OPERATING 335,931 271,038 354,541 364,441 375,739 TOTAL DEPARTMENT APPROPRIATION 3,579,925 3,371,137 3,519,028 3,531,819 3,816,572 NOTES:
712 Includes Records Management System maintenance contract and maintenance and repair of extensive in-house and mobile computer network and body cams. 725 Marin Emergency Services - Costs are split with Public Works Dept 511 Note: MERA system debt paid off in FY21.
822 Firing range costs, blood analysis, website maintenance, evidence room alarm security, routine janitorial services, and the Prandi Childrens Center (forensic interview for child victims of violent crimes). External Investigation professional services; Body cam maintenenace 804 Increase of $5,000 in pre MERA fiber system installation.
Town of Fairfax
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
418 DISASTER PREP & EOC
The Disaster Council (DC) was created by resolution and was activated as a result of the 2005/06 flood. The Mayor reconvenes the DC as needed. It is charged with reviewing the Town policies and procedures for emergencies and providing outreach and education to the residents & businesses of Fairfax. The Council is made up of representatives of local public safety agencies including the Sheriffs Office of Emergency Services, and disaster relief agencies such as the American Red Cross. The Emergency Operations Center (EOG) is located in the Firehouse and is manned by key Town staff in the event of declared emergencies.
DEPARTMENT SUMMARY
PERSONNEL
FY 2019-20 FY 2020-21
Actual Actual
FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected DRAFT
411 REGULAR PT SALARIES
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
496 PERS UAL/SIDEFUND I I I I -1 I
SUBTOTAL PERSONNEL
OPERATING EXPENSES
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
821 OUTSIDE SERVICES
842 SPECIAL DEPT SUPPLIES
881 SPECIAL SERVICES
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
Total Full Time Equivalent Employees
NOTES:
SEE NOTE
SEE NOTE
SEE NOTE
-
7,470
129,755
3,000
140,225
140,225
0.00 -
27,632
3,311
30,943
30,943
0.00 100
19,300
1,000
3,600
24,000
24,000
0.00 -
-
-
467
-
3,600
4,067
4,067
0.00 105
20,265
1,050
3,600
25,020
25,020
0.00 821 Marin County Sheriff OES ($4,300); disaster preparedness materials ($5,000); and Neighborhood Resource Group (NRG) Coordinator ($10,000); other
842 Update data equipment in EOG
881 Agility Insurance Recovery $3,600/yr. In event Town facilities become inoperable due to disaster, insurance provider will bring in trailer with equipment (e.g, computers) for Town Hall to get up and running again.
ROSS VALLEY FIRE DEPARTMENT
BACKGROUND
July 1, 1982, the Fairfax Fire Department merged with the San Anselmo Fire Department to form the Ross Valley Fire Department (RVFD), which is administered under joint powers agreement (JPA) to provide fire protection to Fairfax, San Anselmo, and the unincorporated county area known as Sleepy Hollow. Through June 30, 2010, the Department provided service to Sleepy Hollow through a contract for service with the Town of San Anselmo.
July 1, 2010, the Sleepy Hollow Fire Protection District became a full member of the joint powers agreement. With the addition of Sleepy Hollow, the percentage shares of the Fire Department budget for the three members were set at: Fairfax 30.4%, San Anselmo 52.9%, and Sleepy Hollow 16.7%.
July 1, 2012, the joint powers agreement was amended to include the Town of Ross. With the addition of the Town of Ross the percentage shares of the Fire Department budget for the four members are: Fairfax 23.95%, San Anselmo 41.68%, Ross 21.21 % and Sleepy Hollow 13.6%.
ORGANIZATION
The JPA is governed by a Board of Directors consisting of eight (8) Directors, two from each agency. An Executive Officers position rotates between the Town Managers of each of the towns. The Executive Officer and the Fire Chief report directly to the Board of Directors.
The department is comprised of the following personnel:
1 Fire Chief (shared services model)
3 Battalion Chiefs
12 Captains
15 Engineers
1 Administrative Assistant
2 Fire Inspectors
Total: 34 full time employees plus volunteers
In FY18-19, the JPA contacted with Marin County Fire to provide the Fire Chief functions under contract with the JPA for a five year term. San Anselmo currently provides the financial services to the JPA under a service agreement.
2022 - 2023 BUDGET
The Ross Valley Fire Department operating budget for FY 2022-23 is approximately $12.06M.
The budget is primarily funded through member contributions (approx. $10.8M), outside revenues in the form of contracts for service provided to County of Marin, fees for service related to plan checks and inspections, and reimbursement by Ross Valley Paramedic Authority for costs associated with paramedic services.
Additional information regarding the Ross Valley Department is available at www.rossvalleyfire.org.
Town of Fairfax
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
421 ROSS VALLEY FIRE
The Fairfax Fire Department was merged with the San Anselmo Fire Department to form the Ross Valley Fire Authority In July 1982. The Sleepy Hollow Fire Protection District subsequently joined, as did the The Town of Ross in July, 2012.
The Authority is governed by a eight person board consisting of two representatives from each area. The annual budget is formulated by the Fire Chief and the Executive Officer. Funding for the Ross Valley Fire Dept operation budget is divided between the participating agencies. Fairfax's share is approximately 23.9% of the total. Each town owns and maintains their fire stations and is responsible for budgeting equipment replacement reserves and insurance on the station houses.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
491 HEALTH INSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
SUBTOTAL PERSONNEL
OPERA TING EXPENSES (TOWN SHARE)
493 RVFS RETIREMENT SEE NOTE
721 FIELD EQ MAINT
724 RVFS OPEB LIAB
725 MERA DEBT SERVICE
881 RVFS CONTRACT
SUBTOTAL TOWN'S JPA CONTRIBUTION
730 INSPECTION/PREVENTION SEE NOTE
731 BUILDINGS & GROUNDS MAINT
FY 2019-20 FY 2020-21
Actual Actual
246,887 286,528
- -
138,114 126,290
- -
2,046,153 2,092,330
2,431,154 2,505,148
73,500 (20,856)
25,221 1,024
FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected DRAFT
342,301 342,301 395,767
79,535 79,535 82,716
29,656 29,656 14,852
- - -
2,153,431 2,153,431 2,251,355
2,604,923 2,604,923 2,744,690
40,000 37,480 40,000
15,000 15,000 15,000
SUBTOTAL OPERATING 2,529,875 2,485,316 2,659,923 2,657,403 2,799,690 TOTAL DEPARTMENT APPROPRIATION 2,529,875 2,485,316 2,659,923 2,657,403 2,799,690 NOTES: 493 The Ross Valley Fire Department participates in CalPERS with two plans in effect. 730 Includes one time MWPA 20% funds for defensible space inspections/mitigations in yr 1; these funds will be passed thru to RVFD
Funding for Wildfire management is provided by grants in revenues NOTE: See Fund 5 for Fire Station improvements
Our JPA contribution consists of: FY19 FY20 FY21 FY22 Iner (Deer) FY23 BUD - Contract payment 1,943,947 2,046,153 2,092,330 2,153,431 97,924 2,251,355 - Side Fund - - -
- Retirement Unfunded Liability 193,370 246,887 286,528 342,301 53,466 395,767 - Apparatus Replacement
�rior
- 79,535 3,181 82,716
[ia61hty 201,546 138,114 126,290 29.o5o (14,llU4} 14,852 - Mera Bond - - - - -
Total 2,338.863 2,431.154 2,505 148 2,604.923 139,767 2,744,690 % Change 4.67% 3.95% 3.04% 3.98% 5.37%
PUBLIC WORKS ADMINISTRATION
ORGANIZATION
The Public Works Director position is filled with a combination of Town and consultants' staff. The budget reflects the time the Interim Public Works Director and Building Official/PW Manager spend to perform duties of the position. The Town also retains an engineering consultant to assist with the management of capital projects.
The budget provides funding for Public Works Director to coordinate and manage the Capital Improvement Projects (CIP). Below are the accomplishments and goals for the entire Public Works Department which consist of Street Maintenance, Parks, and Street Lighting divisions.
2021 - 2022 ACCOMPLISHMENTS
• Completed emergency $420,000 repairs after Sir Francis Drake landslide and applied to Federal Emergency Management Agency (FEMA) for reimbursement funding.
• Worked with a consultant on our Community Rating System (CRS) audit to remain in the program saving the residents, and town 5% off the normal cost of flood insurance.
• Set up tanks and pumps to use recycled water to water park trees. • Established guidelines for Outdoor Dining construction. • Road repair (patching) in various locations around town. • Installed accessible curb ramps on Park Road and Solinas Road. • Issued 230 encroachment permits primarily for maintenance by PG&E, Marin Water, Ross Valley School District (RVSD), Comcast, and AT&T. • Completed repairs to the Peri Park path of travel, ramp, and stairs to the bathroom. • Successfully applied to Metropolitan Transportation Commission (MTC) for updating the Town of Fairfax's Pavement Management System. • Submitted a letter to CalOES (Office of Emergency Services) and FEMA requesting additional funding and a time extension for the Pavilion Project.
Submitted the Quarterly Report to FEMA and CalOES for the Pavilion Project. • Submitted application for the Per Capita Grant Funding to California State Parks for $177,952.00. to be used to build a new electric kitchen inside the Pavilion. • Declared an emergency on Pine Drive for collapse of roadway due to unpermitted work. Town took immediate action to design and reconstruct roadway.
2022 - 2023 GOALS AND OBJECTIVES
• Hire a full-time Public Works Director.
• Develop a plan for appropriate department staffing.
• Plan vehicle and equipment replacement schedule.
• Develop a Town Hall Master Plan.
• Develop Park Master Plan.
• Develop ADA Transition Plan.
• Keep CIP projects on schedule:
1. Start construction of the Pavilion Seismic Retrofit Project, ADA Improvements and Electric Kitchen.
2. Continue progress on all six Bridges under design for repair or replacement.
3. Design and construct roadway improvements based on the MTC's Guidelines, PCI Ratings, and the Director's judgement.
4. Embark on Storm Water Mapping and Inventory Assessment using ARPA Funds.
5. Town Hall and Community Center Remodel.
6. Various listed roadway stabilization projects.
Town of Fairfax
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
510 PUBLIC WORKS ADMIN
Administration is responsible for oversight of all maintenance divisions, encroachment permits, contract administration, and capital projects. Staff participates in community and multiple joint-agency coordination efforts including neighborhood traffic calming, MCSTOPPP, MarinMap, ICLEI and others. Staff is responsible for writing grant proposals and submitting required documentation and invoices, and corresponding with FEMA and Caltrans.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
461 OVERTIME
491 HEALTH INSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
495 FICA/PTS
496 PERS UAL/SIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
711 OFFICE EQUIP MAINTENANCE
731 BLDG-GROUNDS MAINTENANCE
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING
SEE NOTES
821 OUTSIDE SERVICES SEE NOTES
822 PROFESSIONAL SERVICES SEE NOTES
823 STORMWATER POLLUTION SEE NOTES
842 SPECIAL DEPT SUPPLIES
861 MTGS/TRAVEL
890 MISCELLANEOUS SEE NOTES
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
PUBLIC WORKS DIRECTOR
TOWN MANAGER/PW DIRECTOR
CONSUL TING ENGINEER/PROJ MGR (PT)
BUILDING OFFICIAL/PW MANAGER
Total Full Time Equivalent Employees
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual Actual Adopted Projected DRAFT
87,962 123,870 258,957 205,904 218,610
6,641 - - -
3,669 4,564 4,517 15,741 10,510
- 838 -
8,633
14,402 16,639 16,774 10,511 36,488
5,494 5,321 3,677 5,516 9,162
9,172 17,561 11,164 8,690 25,903
1,226 1,725 1,346 3,445 3,095
- - -
7,290 6,000 6,042 5,672 7,139
198 240 1,428 2,198 1,200
136,054 176,757 303,905 266,308 312,107
- - 100 - 105
136 50 134 908 134
- - 500 255 525
571 550 400 600 420
- 308 454 323
- - 100 - 105
45,885 35,675 45,000 18,141 207,250
5,677 16,398 21,500 22,296 3,000
27,361 30,871 32,000 47,322 33,600
715 1,000 1,286 1,050
24 - -
- - 2,000 5,145 2,100
80,369 83,543 103,042 96,408 248,612
216,422 260,300 406,947 362,716 560,719
1.00 1.00 1.00
0.30 0.30 0.30
0.42 0.42 0.42 0.42 0.42
0.25 0.25 0.25 0.25 0.25
0.97 0.97 1.97 1.67 1.67
NOTES: 401 For FY21-22, the full cost of a DPW director is allocated to DPW admin; est. costs $185k 821 Consulting PW Project Mgr, Outside Eng services; MTC-PTAP ($3,000), IWOQ, StreetSaver 822 one-half Fairfax share of annual Marin Map ($3,000) 823 MCSTOPPP Fee ($25,000) , SWRCB Fee ($7,000)
890 PW Office clean up/renovation
STREET MAINTENANCE BUDGET MESSAGE
ORGANIZATION
This division is comprised of the following personnel:
• 1 Senior Maintenance Worker
• 1 Maintenance Worker Ill
• .50 Maintenance Worker I
Total= 2.5 FTE
This Division is responsible for maintenance and repair of streets including storm drains, sidewalks, parking lots, and trees. The Division also maintains all Town facilities such as Town Hall, Pavilion, and Women's Club.
ACCOMPLISHMENTS/GOALS
See DPW Administration narrative.
Town of Fairfax
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
511 STREET MAINT & PUBLIC WORKS
The street maintenance division is responsible for preventive maintenance of storm water systems. traffic signs, streets, sidewalk and bike path maintenance. Routine activities include responding to citizen requests, patching pot holes, sweeping the downtown area and changing advertising and holiday banners weekly, and repainting the street markings and lane lines annually. Many hours are spent responding to emergency flooding and felled trees during the winter months while summer months are used to freshen up the town.
DEPARTMENT SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
461 OVERTIME
491 HEAL TH INSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
495 FICA/PTS
496 PERS UAL/SIDEFUND
499 OTHER PAYMENTS
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERA TING EXPENSES
641 EQUIPMENT RENTAL
721 FJELD EQUIP MAINTENANCE
722 VEHICLE MAINTENANCE
723 COMMUNICATION EQUIP MAINT
725 MERA DEBT SERVICE
726 MERA MEMBERSHIP FEE
731 BLDG-GROUNDS MAINTENANCE
802 POWER
803 DUMP FEES
804 TELEPHONE
806 FUEL
813 OFFICE SUPPLIES
821 OUTSIDE SERVICES SEE NOTE
841 SMALL TOOLS
842 SPECIAL DEPT SUPPLIES SEE NOTE
851 UNIFORM
861 TRAVEL/TOLLS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
CONSUL TING PW DIRECTOR PT
SENIOR MAINTENANCE WORKER
MAINT. WORKER Ill
MAINT. WORKER I
Total Full Time Equivalent Employees
Actual
143,553
-
1,718
32,171
6,941
16,020
2,008
-
23,595
-
1,331
227,336
-
1,140
9,677
-
8,777
7,492
13,034
-
96 1,259
16,491
305
35,744
1,208
34,737
956
-
130,918
358,254
0.125
1.00 1.00
0.25 2.38
NOTES: 497 Overtime charged to Festival Fund for annual festival.
Maint Worker I - 50% of full-time worker + part-timer
Actual Adopted Projected
159,983 152,996 152,996
1,707 3,377
3,261 - 1,573
32,319 33,273 21,820
7,459 5,810 5,810
20,497 18,961 17,714
2,290 2,144 2,317
- -
20,000 17,056 17,056
- 7,875
1.425 1,425 1,567
248,940 231,665 232,105
500 -
500 -
24,071 12,500 9,654
- 500 -
7,937 846 1,128
8,722 8,997 11,996
115 733 52
. 1,500 -
300 1,182
1,290 1,000 1,093
15,755 18.000 19,140
686 500 49
28,217 55,000 85,315
1,008 . 1,725
24,589 42,000 34,747
956 956 1,799
18 200 -
113,364 144,032 167,881
362,303 375,697 399,986
0.125
1.00 1.00 1.00
1.00 1.00 1.00
0.25 0.25 0.25
2.38 2.25 2.25
821 Outside labor for right-of-way clearing & Biennial street markings; Engineering Services; tree trimming DRAFT
173,021
8,318
2,000
34,700
7,298
20,790
2,443
20,151
1,425
270,145
525
525
13,125
525
888
9,447
798
1,575
315
1,050
18,900
525
85,000
44,100
1,004
210
178,512
448,657
1.00 1.00
0.25 2.25
inhouse contract services for main! of pavement sections (digouts}, retaining walls.drainage, Center Blvd maint 842 Maint materials including pipe, asphalt, concrete and hardware: required Hazardous Materials response, street signs. and paint for curbs, crosswalks. street markings, replacing barracades etc._.
Town of Fairfax
2022, 23 0 · et
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
512 STREET LIGHTING
Provides for the ongoing operation, PG&E payments, and maintenance of street lights & traffic signals through contractual services. The Marin General Services Authority has a master contract for street light maintenance that the The Town replaced all residential cobrahead lights with LED streetlights.
The energy savings from the new LED fixtures will finance the replacement lights under the PG&E financing program The Town will also save in maintenance costs.
DEPARTMENT SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP.EMPLOYEES
461 OVERTIME
491 HEALTH INSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
SUBTOTAL PERSONNEL
OPERATING EXPENSES
802 POWER
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
MAINT. LEADWORKER
SENIOR MAINTENANCE WORKER
Total Full Time Equivalent Employees
SEE NOTE
SEE NOTE
SEE NOTE
Actual
73,763
13,115
17,519
104,397
104,397
0.00 NOTES: 802 Street lighting and signal charges by PG&E Actual
56,370
23,543
5,360
85,273
85,273
0.00 Adopted
52,000
25,000
20,000
97,000
97,000
0.00 821 Contract with MGSA and DC Electric to provide maintenance of light poles for traffic signal maintenance costs, respectively.
Basic agreement: Streetlights, traffic
822 Additional costs to repair traffic signals and crosswalk systems
Projected
59,368
22,225
6,000
87,593
87,593
0.00 DRAFT
60,000
24,000
20,000
104,000
104,000
0.00 Town of Fairfax
2022� 23 0 · et
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
514 CLIMATE & ENVIRONMENT
The Climate & Environment Department oversees the implementation and monitoring of the Town's Climate Action Plan (CAP).
This includes the development of policies and programs that work towards meeting the CAP goals for greenhouse gas (GHG) emissions reductions and that provide community resiliency through climate adaptation strategies. Department staff work with the Climate Action Committee (CAC), external partners such as the Marin Climate & Energy Partnership (MCEP), and other Town staff on coordination and prioritization of climate and environmental initiatives, as well as identify and apply for funding sources for these initiatives.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
491 HEALTH INSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
496 PERS UAL/SIDEFUND
611 ALLOWANCES
LESS: REIMBURSEMENT
SUBTOTAL PERSONNEL
OPERATING EXPENSES
813 OFFICE SUPPLIES
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
PROGRAM IMPLEMENTATION
842 SPECIAL DEPT SUPPLIES
861 MEETING/CONF & TRAVEL
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
SUSTAINABILITY COORDINATOR
Total Full Time Equivalent Employees
SEE NOTE
NOTES: This activity was included in Dept 616 previously FY 2019-20 FY 2020-21
Actual Actual
..
0.00 0.00
FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected DRAFT
'
- · ..
. .
·.
-·-
. .
0.00 0.00
85,000
3,029
14,216
3,331
6,545
1,122
960
(44,686)
69,517
500
30,000
40,000
500
1,000
72,000
141,517
0.50 0.50
401 This position is shared withfhe Town ofsan Anselrno for three years. Fairfax will be reimbursed for 50% - - Program implemenfatron Tndudes: Tandsc:apEf equ1 pmenfrebates; EV & -F-bike snOw; D'range·ouflef pilot program; No idling program; electric appliarice rebate program ---- - Grants include: Zero Wasfo Marin; SB 1383Tocal Assisfal lce Grarif
PARKS MAINTENANCE BUDGET MESSAGE
ORGANIZATION:
This division is comprised of the following personnel:
• 1 Senior Maintenance Worker
• .25 Maintenance Worker I
Total= 1.25 FTE
Staff maintains all the Town owned parks, parking lots, and landscaped areas. Repairs park equipment as needed. Assists with Town sponsored events such as the Fairfax Festival. Provides assistance to the streets division as needed.
ACCOMPLISHMENTS/GOALS
See the DPW administration narrative
Town of Fairfax
2022-23 0 · et
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
611 PARK MAINTENANCE
The Park Maintenance Division responsibilities include the oversight of the Town-owned parks including Peri Park, Solinas Park, and several pocket parks in the neighborhoods. This position is responsible for turf maintenance, irrigation management, weed abatement, trash removal and general clean-up of the downtown.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
461 OVERTIME
491 HEAL TH INSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
495 FICNPTS
496 PERS UAL/SIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERA TING EXPENSES
641 EQUIPMENT RENTAL
721 FIELD EQUIP MAINT.
722 VEHICLE MAINTENANCE
801 WATER
802 POWER
821 OUTSIDE SERVICES
841 SMALL TOOLS
842 SPECIAL DEPT SUPPLIES
851 UNIFORM
881 SPECIAL SERVICES
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
CONSUL TING PW DIRECTOR
SENIOR MAINTENANCE WORKER
MAINT. WORKER I
Total Full Time Equivalent Employees
SEE NOTE
SEE NOTE
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual Actual Adopted Projected DRAFT
102,680 107,097 104,870 106,225 115,826
- 200 - - -
- 3,792 5,569
194 431 - 1,746 -
34,732 36,603 37,829 35,549 39,609
4,581 4,928 3,869 5,589 4,892
10,622 12,498 11,627 11,814 12,874
1,401 1,467 1,433 1,681 1,637
- - 574 -
13,078 10,000 9,454 8,545 11,169
713 750 1,350 8,522 1,350
168,
000 173,
974 171,006 183,
463 192,926
- 341 500 444 525
- - 500 - 525
- 1,000 602 1,050
29,245 22,264 20,000 51,1:.U 21,000
2,084 1,707 2,300 1,182 2,415
51,539 21,414 35,000 30,774 36,750
538 1,000 - 1,050
8,471 3,850 15,000 9,122 10,000
638 638 638 834 638
- - - - -
91,977 50,
752 75,
938 94,
086 73,953
259,977 224,725 246,943 277,
549 266,
879
0.125 0.125
1.00 1.00 1.00 1.00 1.00
0.50 0.50 0.50 0.50 0.50
1.63 1.63 1.50 1.50 1.50
NOTES: 821 Tree trimming and replacement of sidewalk trees.
Maintenance of Peri park redwoods
Trail Maintenance
FAIRFAX RECREATION AND COMMUNITY SERVICES
ORGANIZATION
This department is comprised of the following personnel who are part-time hourly staff:
• 1 Recreation and Community Service (RCS) Manager (.5 FTE) • 1 Events & Volunteers (E&V) Coordinator (.5 FTE)
= 1.5 FTE hourly/ part-time employees.
• The Communication & Marketing Specialist has been transferred to the Town Clerk Department
Fairfax Recreation and Community Services Department brings together the resources of town staff who all focus on community services, classes and events.
The RCS Manager oversees the department including classes, Pavilion rentals and programs, park projects, and youth and senior recreational programs/activities. The E&V Coordinator focuses on coordinating Town events/activities and supporting the Parks and Recreation Commission (PARC) and Volunteer Board activities.
Fairfax Recreation has appreciated the ability to improve local community services, enhance utilization of our buildings and parks, and increase revenue for the Town of Fairfax.
With the help of the Measure F and the General Fund we are able to establish high quality and affordable events and programs for the community.
2021 - 2022 ACCOMPLISHMENTS
• Developed content and oversaw Town of Fairfax Recreation catalogs reaching all Fairfax households and 150 out of Fairfax households
• Created and delivered Age Friendly Fairfax 90 + better celebration gift baskets to 19 residents in 2021.
• Staff Support for the Small Business Recovery Fund supporting 25 Fairfax businesses
• Staff Support for the Racial Equity and Social Justice (RESJ) Committee and the Policing subcommittee of the RESJ - both Brown Act committees with monthly and special meetings - total of approximately 25 agenized meetings • Managed rental partnerships and secured approximately $35,000 in revenue from July 2021 - February 2022
• Expanded summer camps to include Skate, Spanish, Art and Nature camps and two weeks of Camp Fairfax
• Supported and coordinated Artist in Residence Collaborative efforts, including pop up exhibitions, Portraits of Protest exhibit, Fairfax Photo Club and more • Continued to maintain and enhance approximately 25 new and ongoing regularly programed classes and events across all age groups
• Provided Quarterly Reports to Town Council with financials • Brought back the Craft Faire and combined it with wreath making - hosting 36 vendors and 10 youth vendors
• Organized return of Town-wide picnic last September with animal show, teen bands and dance party
• Combined wreath making with Crafts Faire for first time ever last December in effort to collaborate with Volunteers and Recreation Department • Helped to create temporary skate park in the Pavilion parking lot under the purview of the Parks & Recreation Commission
• Oversaw the installation of 3 rotating art exhibits in the Parkade • Hosted Tom Finch concert in the ball field last August in an effort to bring back inperson events following lifting of COVID-19 restrictions • Sponsored menorah lighting ceremony in the Parkade in December with the support of the Volunteer Board
• Organized mural re-painting along Merwin Street across from Fairfax Lumber last May with Volunteers
• Brought new playground equipment to Peri Park as part of playground renovation • Issued RFP to hire a third Artist-in-Resident to replace outgoing artist • Oversaw the Volunteer 1 :1 Match Program in response to COVID-19
• Managed Vegetation Management grant and issued 30 grants to residents in August 2021
2022 - 2023 GOALS AND OBJECTIVES
• Develop content and oversee two seasonal brochures for community (with reduced size and cost)
• Continue to offer year-round programming with in-person and online options, including summer camps
• Expand youth programs and budget for middle and high school students with Music series, Open Mic Nights, Movie Nights on ballfield and more • Continue to help advance Age Friendly Fairfax with expanded budget to meet the needs and growth of this program
• Continue to support Artist in Residence Collaborative programming by increasing budget to support Art Walk, Pop Up events and other
• Establish permanent Skate Park in Town under the Parks & Recreation Commission leadership
• Build outdoor stationary fitness equipment in Peri Park under the Parks & Recreation Commission leadership
• Finish installing playground structures in Peri Park as part of the Peri Park Playground Renovation project
• Re-paint mural on Merwin Street near Bank Street with the Volunteer Board oversight • Re-visit the protocols for the Rotating Art Exhibit in the Parkade with the guidance of the Artists-in-Residents
• Continue to offer Special Events, such as the Spring Egg Hunt, Town-wide picnic, Holiday Caroling & Wreathmaking event, and support special projects that come before the Parks & Recreation Commission or the Volunteer Board for sponsorship
Town of Fairfax
2022 ✓23 0 ·
et
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
616 COMMUNITY SERVICES
Formerly "Volunteers for Fairfax", program is designed to accomplish a variety of community involvement projects through a program of recruiting community volunteers. The Volunteer Board consitis of five community members appointed by Council.
The activities include creek cleanup for flood prevention, and community service, annual town-wide picnic, and the holiday caroling & wreath making event are funded under this division.The Volunteers also provide support to the Fairfax Food Pantry and the Community Garden.
DEPARTMENT SUMMARY
PERSONNEL
411 REGULAR PT SALARIES
491 HEAL TH/LIFE INS
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
495 FICA/PTS
496 PERS UAL/SIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERA TING EXPENSES
711 OFFICE EQUIP MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
822 TAM SERVICES
842 SPECIAL DEPT SUPPLIES
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
SEE NOTE
SEE NOTE
SEE NOTE
EVENTS & VOLUNTEER COORDINATOR
SUSTAINABILITY COORD SEE NOTE
Total Full Time Equivalent Employees
NOTES: This department was formerly 216
801 Water for Community Garden
FY 2019-20 FY 2020-21
Actual Actual
21,966
1,500
819
2,533
288
-
3,201
263
30,570
-
199
285
482
717
4,412
6,094
36,664
0.30 0.30
23,900
750
873
3,109
323
-
3,000
300
32,255
-
271
550
979
3,275
5,074
37,329
0.30 0.30
842 Includes Volunteer recognition expenses; $1200 for Food Pantry FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected DRAFT
50,286
750
923
3,130
341
-
2,314
300
57,369
150
200
700
400
500
5,000
6,950
64,319
0.30 0.50
0.80 50,286
750
923
3,130
341
-
1,931
300
57,661
-
-
235
438
152
2,997
5,000
8,823
66,484
0.30 0.50
0.80 27,216
750
1,084
3,375
363
-
2,734
300
35,823
158
210
735
420
525
-
5,250
7,298
43,120
0.30 0.30
411 Shared sustainability coordinator with San Anselmo now is Dept 514
Town of Fairfax
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
617 RECREATION EVENTS
The Recreation Department provides recreational activities and events for the citizens of Fairfax. Staff works with the Parks & Recreation Commission (PARC) on programs and projects such as the Peri Park renovation and Artist Collaboration. Special Events include music festivals, the Spring Egg hunt, monthly senior lunch gatherings and park clean-up days.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
411 REGULAR PT SALARIES
415 ACCRUED LEAVE CASHOUT
491 HEALTH INSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
496 PERS UAUSIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
811 POSTAGE
813 OFFICE SUPPLIES
821 OUTSIDE SERVICES
878 FFX ARTS & CULTURE COLLAB
881 SPECIAL SERVICES
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
SEE NOTE
SEE NOTE
RECREATION & COMM SERV DIRECTOR
ADMIN ASST II
Total Full Time Equivalent Employees
NOTES:
878 Fairfax Arts & Culture Collaborative
- Artist in Residence
- Fairfax Theater Co
Art Collaboration Activities
881 Special Services
- Spring Egg Hunt
- Alice in Wonderland Tea
- Special Events
FY 2019-20 FY 2020-21
Actual Actual
18,936
21,966
-
3,402
1,416
4,339
505
2,789
263
53,615
-
-
-
7,008
1,141
8,149
61,764
0.30 0.25
0.55 FY 2019-20
Actual
2,146
3,522
1,340
1,141
16,127
23,899
-
4,268
1,517
5,204
546
3,000
300
54,861
-
-
10,779
1,145
11,923
66,784
0.30 0.25
0.55 FY 2020-21
Actual
2,146
3,522
1,340
1,141
FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected DRAFT
22,791
18,622
-
4,460
1,511
5,127
557
4,386
57,454
7,000
1,200
8,200
65,654
0.30 0.25
0.55 FY 2021-22
Adopted
3,000
3,500
500
400
400
400
I
15,592
22,188
-
3,339
1,511
4,480
536
2,745
2,913
53,303
-
-
-
7,601
2,139
9,739
63,043
0.30 0.25
0.55 FY 2021-22
Projected
4,000
3,177
423
25,734
19,553
-
4,835
1,804
6,743
604
5,182
300
64,755
10,000
1,200
11,200
75,955
0.10 0.25
0.35 FY 2022-23
DRAFT
3,000
3,500
3,500
400
400
400
Recreation program costs are offset by participant fees charged in 01-080-903
Town of Fairfax
2022/ 23 0 · et
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
621 RECREATION CLASSES/ACTIVITIES
Fairfax Recreation and Community Services Department (formerly FOCAS and Volunteers) is a department formed in 2011 (after the split from San Anselmo) that brings together and better coordinates the resources of town staff who all focus on community services, classes, recreational activities, events and committee work for the town/community. Fairfax Recreation and Community Services's (RCS) mission is to improve community services and activities for youth, adults, and seniors as well as enhance utilization of Town buildings and parks within budgetary resources.
DEPARTMENT SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
PERSONNEL
411 REGULAR PT SALARIES
415 ACCRUED LEAVE CASHOUT
491 HEAL TH/LIFE INS
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
495 FICNPTS
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERA TING EXPENSES
804 TELEPHONE
805 CABLE
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
843 SENIOR PROGRAMS
861 MEETING/CONF & TRAVEL
881 SPECIAL SERVICES
890 MISCELLANEOUS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
SEE NOTE
SEE NOTE
REC & COMM SERVICES DIRECTOR
MARKETING & COMMUNICATION SPECIALIST
Total Full Time Equivalent Employees
Actual
65,809
-
2,998
2,464
-
973
2,206
-
74,451
2,735
6,921
400
9,412
12,750
-
8,453
330
41,001
115,452
1.00 1.00
Actual
116,047
-
3,000
4,419
14,409
1,584
1,200
-
140,659
2,087
2,775
134
841
21,475
-
9,083
1,108
37,503
178,162
1.00 0.50
1.50 Adopted
62,975
-
1,500
2,336
4,868
862
-
600
73,141
840
5,000
-
3,000
15,000
200
10,000
800
34,840
107,981
0.63 0.63
I NOTES:
821 Includes class/program instructors for newborn, toddlers, and school aged/teens. lnstuctors are compensated based on a 70/30 split of class revenues.
Classes are held outdoors, at Womens Club.and online
FY23 programing includes Youth Coordinator, music series, free programs to youth Projected DRAFT
66,641 73,204
- -
3,867 1,500
2,336 2,940
9,445 3,946
1,793 984
- -
10,400 600
94,482 83,174
2,126 882
- -
5,734 15,000
1,758 -
3,000 4,000
15,000 25,000
- 210
4,206 5,000
2,130 840
33,954 50,932
128,436 134,106
1.00 0.70
1.00 0.70
Recreation program costs are offset by participant fees charged in 01-090-904 & fundraising 01-090-790 843 Senior programs are free to participants with priority to Fairfax residents (through Special Purposes Tax)
Town of Fairfax
2022�23 0
FUND
ACTIVITY
01 GENERAL FUND
622 SUMMER CAMPS
ACTIVITY DESCRIPTION
Summer Camps in Fairfax started with one week of Camp Earth in 2009 and expanded to Camp Fairfax offering consecutive weeks towards the end of summer. Since then, it has expanded to include summer camps all summer long with a variety of offerings, such as, Skate Camp, Art and Nature, Spanish, Counselor in Training program and more.
DEPARTMENT SUMMARY
PERSONNEL
411 REGULAR PT SALARIES
492 WORKERS COMP.
494 MEDICARE
495 FICA/PTS
492 WORKERS COMP.
SUBTOTAL PERSONNEL
OPERA TING EXPENSES
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
890 MISCELLANEOUS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
SEE NOTE
RECREATION & COOM SERV DIRECTOR
SUMMER CAMP COUNCILORS
Total Full Time Equivalent Employees
NOTES:
821 Expenses are offset bv tuition fees and donations.
FY 2019-20 FY 2020-21
Actual Actual
7,039
102
264
7,405
2,350
425
2,476
-
5,251
12,656
1,613
-
1,613
1,613
FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected DRAFT
4,650
-
67 174
-
4,892
300
1,474
134
1,908
6,800
0.00 6,448
1,175
7,623
7,623
4,130
71 183
-
4,384
5,380
-
1,500
-
6,880
11,264
0.20 0.10
0.30 Summer Camp staffing, RCS Manager, Camp Director, Counselors and Specialty teachers.
Recreation program costs are offset by participant fees charged in 01-090-904 Skate Camp (2 weeks): 8 campers @ $150
Art and Nature Camp: 8 campers @ @ $250 ...
Spanish Camp: 10 campers @ $375 ..
Camp Fairfax (2 weeks, 5 hours/day): 12 campers @ $450 x 2 ' i Total: $18,950 ,,',~
"'
Town of Fairfax
2022� 23 0 · et
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
625 RENTAL FACILITIES
Formerly separated in two departments: 625-Rental Facilities-Women's Club & Ballpark and 626-Rental Facilities-Pavilion This division is responsible for the care and maintenance of the Women's Club, Ballfield and Pavilion.
Duties include setting up for all Town meetings including the Town Council and Planning Commission.
DEPARTMENT SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
PERSONNEL
401 REGULAR SALARIES
421 TEMP LABOR
415 ACCRUED LEAVE CASHOUT
461 OVERTIME
491 HEALTH INSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
731 BLDG-GROUNDS MAINT.
801 WATER
802 POWER
803 SANITARY
804 TELEPHONE
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
841 SMALL TOOLS
842 SPECIAL DEPT SUPPLIES
851 UNIFORM
SUBTOTAL OPERA TING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
MAINT. WORKER I
Total Full Time Equivalent Employees
NOTES:
SEE NOTE
SEE NOTE
SEE NOTE
Actual
14,222
.
97 5,927
555
1,006
186
206
22,200
25,747
3,314
2,056
.
571
605
9,625
.
2,509
106
44,534
66,734
0.50 Actual
15,318
-
6,499
598
1,245
200
225
24,084
19,138
1,314
2,504
-
340
-
9,350
-
1,297
106
34,048
58,133
0.50 Adopted
15,318
6,613
572
1,192
200
212
24,107
36,001
800
3,000
-
400
500
9,000
6,000
106
55,808
79,915
0.25 0.25
Projected
14,024
.
.
228
5,595
572
1,084
204
1,400
23,107
29,770
1,562
810
3,393
438
-
-
-
1,078
142
37,193
60,300
0.25 0.25
731 Increased janitorial costs due to Covid-19 and increase from 3 days to 5 days per week service 822 Includes alarm, pest control. Janitor moved to 731 (alloc from 911) 842 Supplies necessary for the upkeep of the rental buildings including cleaning supplies.
Repainting and exterior repairs - Includes landscaping
DRAFT
16,588
796
6,966
703
1,284
236
331
26,904
39,121
1,600
2,500
3,400
450
500
9,000
2,000
142
58,713
85,617
0.25 0.25
Town of Fairfax
2022� 23 0 · et
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
715 NON DEPARTMENTAL
This activity is to cover General Fund expenditures for items not funded directly by another department.
DEPARTMENT SUMMARY
PERSONNEL
491 HEALTH INSURANCE
491 RETIREE HEAL TH BENEFITS
492 WORKERS COMP ADJ
493 RETIREMENT/PARS
SUBTOTAL PERSONNEL
OPERATING EXPENSES
821 OUTSIDE SERVICES
SEE NOTE
822 PROFESSIONAL SERVICES SEE NOTE
842 SPECIAL DEPT SUPPLIES
871 LIAB & PROP INSURANCE
881 SPECIAL SERVICES SEE NOTE
890 MISCELLANEOUS SEE NOTE
891 CLAIMS WC / SETTLEMENTS SEE NOTE
895 COUNTY LOANS SEE NOTE
896 CERTB/OPEB
FY 2019-20
Actual
68,810
(3,202)
8,834
74,442
230,999
953
151,324
134,169
449
12,114
106,885
120,000
FY 2020-21
Actual
65,531
(1,742)
2,554
66,343
170,631
834
190,251
21,345
67,392
1,214
110,385
100,000
FY 2021-22
Adopted
81,063
12,000
93,063
259,772
4,000
216,500
96,000
50,000
160,000
114,133
100,000
FY 2021-22
Projected
-
81,063
12,000
93,063
-
201,268
4,000
224,816
96,000
50,000
160,000
114,133
100,000
FY 2022-23
DRAFT
85,116
12,600
97,716
259,006
4,200
303,135
100,800
250,000
168,000
118,130
150,000
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
756,892
831,335
662,052 1,000,405 950,217 1,353,271
728,394 1,093,468 1,043,280 1,450,987
NU It:;): FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected DRAFT
822 ASSOC OF BAY AREA GOVTS (ABAG) NOW> MCC 2,528 . 2,459 2,603 CHARGE POINT, Inc 3,260
COMMUNITY MEDIA OF MARIN (CMCM) (WEBCAST) 4,641 3,960 9,000 4,452 9,000 COUNTY OF MARIN MIDAS ACCOUNT (ETHERNET) 13,925 18,090 16,716 16,743 16SI COUNTYWIDE HOMELESS PROGRAM (SAN RAFAEL) 11,781 11,781 11,781 11, FAIRFAX CHAMBER OF COMMERCE 500 500
LEAGUE OF CALIFORNIA CITIES (MEMBERSHIP) 5,486 4,429 5,000 4,912 5,000 MANDATORY MEDIATION 3,500 3,500 3,500
MARIN COUNTY TAX COLLECTOR (LAFCO) 5,649 5,616 8,000 4,770 8,000 MARIN COUNTY TRANSIT DIST (YELLOW BUS) 30,500 30,500 30,500 35,500 MARIN GENERAL SERVICES (Humane Society, General, Mediation) 98,674 106,717 101,406 104,003 117,406 MARIN IT, INC (IT MAINT & EQUIP) 13,680 18,031 24,000 16,648 24,000 R3 CONSUL TING (SOLID WASTE RATE REVIEW) 15,419 10,000 SEE 514 SUSTAINABLE FAIRFAX (ZERO WASTE GRANT ADM) 12,323 20,000 SEE 514 OTHER (FY 20-21 Small Business Rec.Fund MARILINK.lnc) 18,922 8,000 19,369 1,500 25,000 230,999 170,631 259,772 201,268 259,006
491 includes CalPERS PEMHCA payments and OPEB retiree payments 881 $96,000 for chipper & pickup services; vegetation management; lower income grants Portion of costs are offset by MSS franchise agreement which provides $10,000/yr (debris boxes) 890 Includes funding for Includes Compensation study and equity adjustment & Racial Equity & Social Justice (RESJ) committee �
891 Allocation for Worker's Comp claims and settlements Repayment of Feb 2018 $500K County Loan (See appendix for detail)
Town of Fairfax
2022, 23 0 · et
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
911 BUILDING MAINTENANCE
Provide daily maintenance of buildings, set up for public meetings, and respond to citizen complaints.
Also responsible for minor building repairs including but not limited to plumbing, lighting, doors and windows.
DEPARTMENT SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
PERSONNEL
401 REGULAR SALARIES
421 TEMP EMPLOYEES
415 ACCRUED LEAVE CASHOUT
461 OVERTIME
491 HEALTH INSURANCE
492 WORKERS COMP.
494 MEDICARE
495 FICAJPTS
497 PAYROLL TSFR
SUBTOTAL PERSONNEL
OPERATING EXPENSES
803 SANITARY/DUMP
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
851 CLOTHING
SUBTOTAL OPERATING
SUBTOTAL APPROPRIATION
ALLOCATION TO DEPARTMENTS
731 BLDG-GROUNDS MAINT.
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
MAINT. LEADWORKER
Total Full Time Equivalent Employees
ALLOCATION OF BUILDING MAINTENANCE
TO DEPARTMENTS:
SEE NOTE
SEE NOTE
Actual
-
373
36,572
13,109
-
50,053
50,053
(47,917)!
2,136
211 TOWN MANAGER
221 TOWN CLERK
241 FINANCE
311 PLANNING
321 BUILDING INSP
411 POLICE
510 PUBLIC WORKS ADM
511 STREET MAINT/PW
625 RENTAL - W/C PAVILION
NOTES: 822 Repairs & maintenance
Increased Janitorial costs due to Covid-19
Actual
-
2,673
67,223
7,959
-
77,854
77,854
(32,541)!
45,313
FY 21
2,872
2,872
2,872
2,872
2,872
14,359
574
574
27,569
57,436
842 Supplies/materials needed for upkeep of town-owned buildings
Adopted Projected
500 3,736
3,000 1,300
66,000 41,000
5,500 11,400
-
75,000 57,436
75,000 57,436
(75,000)! (53,700)!
3,736
JANITOR OTHER
3,450 625
3,450 625
3,450 625
3,450 625
3,450 625
17,250 3,125
690 125
690 125
33,120 6,000
69,000 12,500
DRAFT
500
3,000
66,000
12,000
81,500
81,500
(81,500)1
FY 22
4,052
4,071
4,071
4,106
4,093
20,367
819
798
39,121
81,500
Town of Fairfax FUND
DEPT
02 DRY PERIOD
715 MISCELLANEOUS
The Dry Period fund is a reserve account of the General Fund used to provide for emergencies or economic downturns.
Town policy (Resolution 11-9 adopted 3/2/11) is to maintain a reserve balance 25% of General Funds expenditures.
Council identified the optimal balance to be $1,000,000. This reserve is part of the overall reserves for General Funds.
Use of this fund requires Town Council approval.
FUND SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
BEGINNING FUND BAL
REVENUES
050 502 INVESTMENT EARNINGS
SUBTOTAL REVENUES
APPROPRIATIONS
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 901 TSFR TO 01-GENERAL FUND
100 931 TSFR FROM 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
COMPONENTS OF FUND BALANCE:
Actual Actual
1.000,000 1 1,000,000 1
1,000,000 1 1,000,000 I
CALCULATION OF GENERAL FUND RESERVE BALANCE
General Funds Appropriations
Fund # Description
.. 02 . Dry Period Reserve
o1 General Fund
03 Equipment Replacement
04 Building & Planning Fees
05 Building Reserve ·· ··
06 Retirement
08 Office Equipment
Total General Fund Reserves
Undesignated
Undesignated
Designated
Designated
Designated
Designated
Designated
Designated
Undesignated
Designated means identified for tutu re, specific use
13,446,326
1,000,000
1,735,555
39,874
184,842
9,191
460,292
2,964
3,432,718
697,162
2,735,555
Adopted Projected DRAFT
1,000,000 1 1.000,000 I
1,000,000 1 1,000,000 I
100.0%
Approp.
7.4%
12.9%
0.3%
1.4%
0.1%
3.4%
0.0%
25.5%
5.2%
21l3%
Town of Fairfax
2022� 23 0 · et
FUND
DEPT
03 FIELD EQUIPNEHICLE REPLACEMENT
923 EQUIP REPLACEMENT
The Field EquipmenWehicle Replacement fund is a component of the General Fund used to provide financing for major equipmentpurchases and leases. Fund Balance represents reserves for future equipment/vehicle purchases.
In FY19, Fund 05 - Communications Equip Replacement has been rolled into this fund In 2007, the Town received $249,000 in Clean Renewable Energy Bonds (CREBS) to install Solar Panels at the Pavilion capable of generating 25 kW AC. Estimated energy savings were $1,888 per year for the 25 year life.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
050 502 INVESTMENT EARNINGS
090 901 SALE OF ASSETS
SUBTOTAL REVENUES
APPROPRIATIONS
903 920 SOLAR PANEL LEASE SEE NOTE
923 921 FIELD EQUIPMENT SEE NOTE
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 910 CAPITAL LEASE FINANCING
100 931 TSFR FROM 01-GEN FUND SEE NOTE
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
COMPONENTS OF FUND BALANCE:
VEHICLE REPLACEMENT RESERVE
FY 2019-20
Actual
363,025 I
16,600
79,432
96,032
(96,032)
266,993 i
FY 2020-21 FY 2021-22
Actual Adopted
266,993 1
16,600 16,600
56,319 100,000
72,919 116,600
100.000 I
100,000
(72,919) (16,600)
194,014 I
NOTES: ORIGINAL LAST PMT FY 2019-20 FY 2020-21
921 FIELD EQUIPMENT
RADIOS
VEHICLE LEASE/PURCHASES
~•• ~-•~-• • • • •- • •-�• •~•• • •~•~w••
FY17 POLICE CAR & (6) MDC
. FY1Bt6�Ig'�_�A.�(2)······· .....
POLICE CAR
FY20 BUCKET TRUCK
FY21 POLICE CARS (2)
.... . - ·• . ··-
FY23 POLICE CAR
FY23 FLEET ELECTRIFICATION
REPLACE GAS POWERED EQ
TOTAL
83,514 08/01/19
93,657 02/19/21
-. --·--..... .
FY 2021-22 FY 2022-23
Projected DRAFT
194,074 1 221,414 I
50,000 I
50,000
16,600 16,600
100,000 271,000
116,600 287,600
100.000 I 100.000 I
100,000 100,000
33,400 (187,600)
227,474 l 39,874 I
39,874
FY 2021-22 FY 2022-23
Town of Fairfax FUND
DEPT
04 BUILDING & PLANNING
715 MISCELLANEOUS
The Building & Planning Fund is used to collect all Building and Planning fees for transfer to the General Fund
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
030 311 BUILDING PERMITS
030 312 GENERAL PLAN MAINTENANCE FEES
030 313 TECHNOLOGY IMPROVEMENT FEES
030 314 ENCROACHMENT FEES
030 315 HOUSING INSPECTIONS
030 316 STATE GREEN FEES
030 317 SEISMIC FEES
030 318 PLAN RETENTION
030 319 STREET UTILITY ENCROACHMENT PERMITS
030 320 ROAD IMPACT FEES
030 321 INFRASTRUCTURE IMPROV FEES
TOTAL PERMITS AND FEES
080 801 ZONING & FILING FEES
080 805 BUILDING PLAN CHECK FEES
080 806 ENGINEERING PLAN CHECKS
080 814 MISCELLANEOUS
TOTAL CURRENT CHARGES
SUBTOTAL REVENUES
APPROPRIATIONS
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 971 TSFR TO 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
COMPONENTS OF FUND BALANCE:
UNRESERVED
RESERVED - PLANNING DEPOSITS
NUlt:::S:
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual
26,969 i
202,751
8,215
10,139
5,819
31,045
(1,687)
(4,476)
325
38,806
194,126
10,379
495,441
857
41,412
20,654
62,923
558,365
(585,000)
(585,000)
(26,635)
333 I
(11,608)
11,941
Actual
333 I
172,373
7,360
8,428
-
48,530
887
1,264
346
78,202
163,022
9,311
489,723
76,414
41,267
18,171
14,110
149,962
639,684
(580,000)
(580,000)
59,684
eo,018 1
32,897
27,121
Adopted
175,000
8,000
9,000
5,000
30,000
-
-
1,000
45,000
150,000
8,000
431,000
50,000
30,000
25,000
105,000
536,000
(500,00
36,000
Projected DRAFT
eo,01a I 15s,342 I
165,452
5,658
8,250
-
43,649
705
1,407
280
68,336
168,981
8,249
470,966
52,328
47,606
28,425
128,358
599,325
(500,000)
,000)
99,325
159,342 I
132,222
27,121
170,000
6,000
8,500
-
46,000
750
1,450
300
72,000
177,000
8,500
490,500
55,000
50,000
30,000
135,000
625,500
(600,000)
(600,000)
25,500
184,842 I
92,901
91,941
Reserves are for economic downturns and deposits from developers.
Victory Village reimbursement agreement defers $200,000 of revenues for five years Street Opening is for encroachments permits for road work (e.g., PG&E, utilities)
Town of Fairfax 05 BUILDING IMPROVEMENT
2022/ 23 0 · et
FUND
DEPT 905 TOWN FACILITY IMPROVEMENT
Formerly the Communication Equipment Replacement fund, which has been consoldated with Fund 05-Field Equipment.
The Building Improvement Fund is a component of the General Fund used to provide financing for major improvements to Town Facilities including Town Hall, Police Department, Fire Department, Community Center and the Women's Club,
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
050 502 INVESTMENT EARNINGS
SUBTOTAL REVENUES
APPROPRIATIONS
924 921 FIELD EQUIPMENT
905 932 ENERGY IMPROVEMENTS SEE NOTE
905 821 OUTSIDE SERVICES SEE NOTE
SUBTOTAL APPROPRIATIONS
TRANSFERS
FY 2019-20
Actual
40,000 I
3,605
3,605
FY 2020-21 FY 2021-22
Actual Adopted
61,395 1
4,975 25,000
75,000
4,975 100,000
725 971 TSFR TO 03-EQUIPMENT REPLACEMENT
100 931 TS FR FROM O 1-GEN ERAL FUND 1-_ I --,,,-,,-=-:,.,,,...+----,-,,,,...,,.,:=-l,----==-==- SUBTOTAL TRANSFER 1-___,,...,.:..,,.,,.,.....1--..,.,,.,;.,,,..,,.,,,-1,----=-�- 25,000 I 10.000 I 75.000 I
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
COMPONENTS OF FUND BALANCE:
25,000
21,395
61,395 1
DESIGNATED FOR BUILDING IMPROVEMENT
UNDESIGNATED
CURRENT PROJECTS:
COMMUNITY CENTER UPGRADE/PHONES/SEWER LINES
TOWN HALL - OFFICE MODIFICATIONS/PHONE
FIRE STATION MODIFICATIONS
10,000 75,000
5,025 (25,000)
66,421 I
WOMEN'S CLUB/TOWN HALL ELECTRIFICATION & ENERGY IMPROVEMENTS
PAVILION MICROGRID DESIGN & DEVELOPMENT
932 Based on Energy audit recommendations to reduce green house gases Funding for Pavillion battery backup storage system
and additional energy improvements if grant funding is received.
FY 2021-22 FY 2022-23
Projected DRAFT
66,421 I 134,191 1
-
I
- 75,000
22,230 175,000
22,230 250,000
90,000 I 125,000 I
90,000 125,000
67,770 (125,000)
134,191 I 9,191 I
9,191
TOTAL FY23
80,000 80,000
70,000 70,000
325,000 25,000
50,000 50,000
25,000 25,000
550,000 250,000
821 Firestation -modify to accomdate 3 on an engine of all genders; satelite EOC ; kitchen modifications
Town of Fairfax FUND
DEPT
06 RETIREMENT
715 MISCELLANEOUS
The Retirement Fund is the repository for retirement funds collected from the Pension Obligation Parcel Tax. The Pension Obligation Tax of $.091 per $100 of Assessed Valuation was established in the 1960's. Proceeds are transferred as needed to the General Fund to offset retirement expenses. The Town participates in the California Public Employee Retirement System (PERS) and has two plans: Safety, for sworn Police and Fire and Miscellaneous for those working over half time.
To address rising pension costs, the Town adopted a second lower tier for employees hired after July 1, 2009.
In 2012, The state created a third lower tier (PEPRA) for employees hired after January 1, 2013 As of FY14, Town employees contribute their full employee share of pension ranging from 6.5% to 9% of salary.
As of FY18, Tier 1 Safety employees are contributing 1 /3 (3% of 9%) of employer share of cost
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
010 101 PROPERTY TAX - CURRENT SEC
010 102 PROPERTY TAX - CURRENT UN SEC
010 103 PROPERTY TAX - PRIOR YEARS
010 110 SUPPLEMENTAL PROPERTY TAX
050 607 SECURED HOPTR
050 500 MISC INTEREST
SUBTOTAL REVENUES
incr (deer)
TRANSFERS
725 971 TSFR TO 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
Retirement Costs - Recap by Department
111 Town Council
211 Town Manager
221 Town Clerk
231 Personnel
241 Finance
311 Planning & Building Services
321 Building Inspection & Permits
411 Police
510 Public Works Administration
511 Street Maintenance
611 Park Maintenance
616 Community Services
617 Recreation - Events
621 Recreation - Class/Activities
625 Rental - Womens Club
Subtotal Retirement
421 Ross Fire*
Total Retirement
NOTES:
SEE NOTE
FY 2019-20
Actual
24,582 j
1,519,342
891
611
112,249
9,334
1,642,428
3.63%
1 c1,soo,ooo)I
(1,500,000)
142,428
1e1,010 I
ALLOCATION
0.29%
1.06%
0.00%
0.00%
0.86%
6.50%
2.55%
81.79%
1.07%
3.02%
1.68%
0.41%
0.78%
0.00%
0.00%
100.00%
FY 2020-21
Actual
1e1,010 1
1,668,859
1,032
26 48,179
10,890
1,728,986
5.27%
c1,1s5,ooo)I
(1,765,000)
(36,014)
130,996 I
UALPAYMT I
118
439
.
-
357
2,686
1,054
33,813
443
1,250
693
170
321
-
-
41,344
342,301
383,645
421 Ross Fire Contribution calculated from Town share of JPA costs (23.3%) The Town also contributes retirement funds to the PARS Benefit Trust
FY 2021-22
Adopted
1,693,900
66,700
10,400
1,771,000
2.43%
c1.s10,ooo>I
(1,570,000)
201,000
tU:.:)
REFI PMT I
1,782
6,642
-
-
5,400
40,609
15,930
511,240
6,696
18,901
10,476
2,565
4,861
-
-
625,101
625,101
FY 2021-22
Projected
130,996 1
1,777,943
10,571
13,198
59,311
10,073
-
1,871,096
8.22%
(1,800,000)j
{1,800,000)
71,096
202,092 I
ER PERS
832
19,626
16,338
10,266
21,198
35,885
14,744
267,508
24,598
20,790
12,874
3,375
6,743
3,946
1,284
460,006
222,039
682,045
FY 2022-23
DRAFT
202,092 1
1,884,600
-
-
62,900
10,700
-
1,958,200
4.66%
(1,100,000) I
(1,700,000)
258,200
460,292 I
TOTAL
2,732
26,707
16,338
10,266
26,955
79,180
31,728
812,561
31,737
40,940
24,043
6,109
11,925
3,946
1,284
1,126,451
564,340
1,690,791
Town of Fairfax FUND 07 SPECIAL POLICE
2022�23 0 et DEPT 715 MISCELLANEOUS
The Special Police Fund is the repository for special police revenues which are transferred to the General Fund to offset related police expenses.
COPS (Citizens' Option for Public Safety) is part of the state SLESF (Supplemental Law Enforcement Services Fund).
FUND SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected DRAFT
BEGINNING FUND BAL 55,402 j 1a,a37 I 51,527 I 33,570 I
REVENUES
070 733 COPS GRANT 163,435 142,690 190,000 172,043 170,000 SUBTOTAL REVENUES 163,435 142,690 190,000 172,043 170,000
APPROPRIATIONS
741 842 SPECIAL DEPT SUPPLIES
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 971 TSFR TO 01-GENERAL FUND (200,000) (110,000) (190,000 (190,000) (200,000) 100 931 TSFR FROM 01-GENERAL FUND
SUBTOTAL TRANSFER (200,000) (110,000) (100,000) (190,000) (200,000) NET DEPARTMENT ACTIVITY {36,565) 32,690 90,000 (17,957) (30,000) ENDING FUND BAL 18,837 I 51,s27 I 33,570 I 3
,
570 I
COMPONENTS OF FUND BALANCE:
NU! t:�:
COPS funds are distributed by the state to counties
Town of Fairfax
2022/ 23 0 · et
FUND
DEPT
08 OFFICE EQUIP REPLACEMENT
928 OFFICE EQUIP REPLACEMENT
The Office Equipment Replacement fund is a component of the General Fund used to provide financing for major office equipment purchase, computers, and software licenses.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
050 502 INVESTMENT EARNINGS
SUBTOTAL REVENUES
APPROPRIATIONS
822 PROFESSIONAL SERVICES SEE NOTE
911 OFFICE EQUIPMENT SEE NOTE
912 FINANCIAL SOFTWARE SEE NOTE
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 971 TSFR TO 01-GENERAL FUND
100 931 TSFR FROM 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
COMPONENTS OF FUND BALANCE:
DESIGNATED FOR FINANCIAL SOFTWARE
COMPUTER/SOFTWARE
UNDESIGNATED
NVI cc;:
822 Copier service contract & charges
FY 2019-20
Actual
152,399 j
8,890
12,345
75,329
96,563
-
I
(96,563)
55,836 j
60,000
40,000
(44,164)
FY 2020-21
Actual
55,836 I
25,004
17,644
26,806
69,454
-
I
(69,454)
(13,618)1
25,000
30,000
(68,618)
FY 2021-22
Adopted
30,000
30,000
30.000 I
30,000
911 Copier leases /Docstar license; Computer & Software replacement & updates 912 Tyler lncode Saas (Software as a service) Financial Software
FY 2021-22
Projected
(13,618)1
-
I
22,302
16,710
24,406
63,418
80.000 I
80,000
16,582
2,964 j
2,964
FY 2022-23
DRAFT
2,964 I
30,000
30,000
30.000 I
30,000
2,964 I
2,964
Town of Fairfax
2022/ 23 0 · et
FUND
DEPT
12 FAIRFAX FESTIVAL
623 FAIRFAX FESTIVAL
The Fairfax Festival fund is a special revenue fund which raises funds to support the production of the annual festival.
The Fairfax Festival reimburses all Police and Public Works overtime associated with Festival activities.
The festival was cancelled in FY20 and FY21 due to COVID. This budget anticipates a festival in June 2022 FUND SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
BEGINNING FUND BAL
REVENUES
090 882 FESTIVAL REVENUE
090 823 SPONSORS
090 824 VENDORS/BOOTH
090 825 MERCHANDISE SALES
070 699 OTHER
SUBTOTAL REVENUES
APPROPRIATIONS
SEE NOTE
SEE NOTE
497 OVERTIME REIMB SEE NOTE
814 ADVERTISING
815 PRINTING SEE NOTE
821 OUTSIDE SERVICES SEE NOTE
822 PROFESSIONAL SERVICES
882 FAIRFAX FESTIVAL - OTHER
890 MISCELLANEOUS
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 971 TSFR TO 01-GENERAL FUND
100 931 TSFR FROM 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
NOTES:
Actual Actual Adopted
(17,676)! (19,485)!
830 -
- - 3,000
- - 35,000
3,000
830 41,000
- 5,000
- - 2,500
113 - 300
971 - 2,500
- 7,000
1,522 - 4,000
33 - 10,400
2,638 31,700
-
I
(5,000)
1 (5,000)
(1,808) 4,300
(19,485)1 (19,485)!
090 Fairfax Festival was cancelled for June, 2020 and 2021 due to COV!D-19.
Revenues shown in FY20 are from prior year collections
825 Shirts, food & drinks
497 Reimburse Town for Police & Public Works overtime
815 Posters/Tee shirts
821 Music, Performers, Website
tsl:IU 1::quIpment rental, BMI, A!::>CAI-'
Projected DRAFT
(19,485)1 1,715 I
3,000 3,000
35,000 35,000
3,000 3,000
41,000 41,000
5,000 5,000
1,000 2,500
300 300
2,500 2,500
7,000 7,000
4,000 4,000
20,000 10,400
39,800 31,700
20.000 I
(5,000)
1 20,000 (5,000)
21,200 4,300
1,715 I 6,015 I
Town of Fairfax
2022� 23 0 · et
FUND
DEPT
20 MEASURE F • MUNICIPAL SERVICES
715 MISCELLANEOUS
Measure F "Municipal Services Tax" is a voter approved Municipal Services tax providing funding for:
( 1) extended 24/7 staffing of Police and Fire department, (2) Provides funding for Public Works projects,
(3) providing matching funds for state and federal grants, (4) revitalizing Youth & Senior Programs, and
(5) Provide for Wildfire Prevention efforts and Pedestrian Evacuation Trails.
Passed in November 2019, Measure F is an eleven-year tax effective July 2020 initially assessing $195 per unit.
After the first year, there is a modest increase of $5 per year. The tax replaces Measure J, expiring June 2020.
Oversight of Measure F expenditures is by a citizen committee.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
010 120 MUNICIPAL SERVICES TAX
SUBTOTAL REVENUES
APPROPRIATIONS
715 996 DEBT SERVICE
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 971 TSFR TO FUND 01 - GENERAL FUND
725 951 TSFR TO FUND 51 - CIP GRANTS
725 953 TSFR TO FUND 53 - CIP TOWN
FY 2019-20 FY 2020-21
Actual Actual
71,2801 78,657 I
707,377 I 712,931 I
707,377 712,931
(600,000) (745,000)
(60,000) (20,000)
(40,000) (20,000)
FY 2021-22 FY 2021-22
Adopted Projected
6,588 I
725,515 I 722,811 I
725,515 722,811
-
I
(665,000) (665,000)
(30,000) (30,000)
{30,000) {30,000)
FY 2022-23
DRAFT
4,398 I
744,ooo I
744,000
(675,000)
{25,000)
(30,000)
SUBTOTAL TRANSFER (700,000) (785,000) (725,000) (725,000) (730,000)
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
7,377 (72,069) 515 (2,189) 14,000
ALLOCATION OF REVENUES:
50% POLICE SERVICES
37% FIRE SERVICES
5% YOUTH & SENIOR PROGRAMS
0% PUBLIC WORKS IMPROVEMENTS
0% WILDFIRE PREVENTION/TRAIL IMPROV
8% MATCHING FUNDS FOR GRANTS
100% TOTAL
DESIGNATION OF FUND BALANCE:
I\IU 11:.:::i:
78.657 1
300,000
262,000
38,000
40,000
60,000
700,000
Measure F funds are transferred and spent from other funds
6,588 I 4,398 l 18,398 1
378,000 358,000 358,000 368,000
289,000 269,000 269,000 269,000
38,000 38,000 38,000 38,000
20,000 30,000 30,000
40,000 30,000 30,000
20,000 55,000
785,000 725,000 725,000 730,000
Town of Fairfax FUND
DEPT
21 GAS TAX
715 MISCELLANEOUS
This fund is required by State law to account for gas tax revenues received from the State and expended for construction and maintenance of City streets. Gas tax is collected by the state through taxes on fuel sales and distributed to local agencies monthly on a per capita basis. Cities receive 15.9% of the tax collected, which is currently 18 cents per gallon, Effective 11/1/17 the base excise tax increased to 30 cents per gallon.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
060 604 Gas Tax - Section 2106
060 605 Gas Tax - Section 2107
060 606 Gas Tax- Section 2107.5
060 608 Gas Tax - Section 2105
060 609 Gas Tax- Loan Repayment SEE NOTE
060 610 Gas Tax· Road Main & Rehab SEE NOTE
060 611 Gas Tax - Section 2103 (Prop 42) SEE NOTE
ESTIMATED COVID IMPACT
TOTAL REVENUES
APPROPRIATIONS
SUBTOTAL
TRANSFERS
725 971 TSFR TO FUND 01 - GENERAL FUND
725 951 TSFR TO FUND 51 - CIP GRANTS
725 953 TSFR TO FUND 53 - CIP TOWN
SUBTOTAL
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
GAS TAX· CIP APPROPRIATIONS
NUll:::::i:
51 810 SS&R SELECTED STREETS
51 813 SS&R SH ROADS (SCENIC@RIDGE)
51 856 MEADOW WAY BRIDGE
51 871 SPRUCE, MARIN, CANYON
53 804 SIDEWALK REPLACE/REPAIR
53 887 STREET RESUFACING & REPAIR
53 894 PARKADE
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual Actual Adopted Projected DRAFT
64,394 I 192,591 1 171,609 I 41,338 I
30,197 33,943 31,631 32,406 34,964
49,732 46,293 53,572 60,436 66,089
2,000 2,000 2,000 2,000 2,000
39,385 37,909 42,123 44,348 48,376
2,492 -
137,963 133,229 142,944 155,302 170,914
59,428 49,644 57,341 63,584 73,848
321,197 303,018 329,611 358,076 396,191
(175,000) (175,000) (120,000) (120,000) (120,000)
(149,000) (193,347) (193,347) (140,000)
(18,000) (175,000) (175,000) {175,000)
(193,000) (324,000) (488,347) (488,347) (435,000)
128,197 ! (20,982)1 (158,736)1 (130,271)1 (38,809)1
192,591 1 171,609 I 41,338 I 2,529 i
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual Actual Adopted Projected DRAFT
100,000 100,000 100,000
129,000 129,000
66,967 66,967 40,000
26,380 26,380
20,000 20,000
175,000 175,000 175,000
149,000 149,000 368,347 368,347 315,000
NOTE 1 Revenue projections provided by California Transportation Commission for SB 1
Town of Fairfax FUND
DEPT
22 MEASURE A/AA- TRANSPORTATION
715 MISCELLANEOUS
Measure NAA transportation funds are generated from a 20 year 1/2 cent sales tax passed in Nov. 2004 and 2018.
The Transportation Authority of Marin (TAM) adminsters the tax. TAM is a joint powers agency (JPA) consisting of the 11 cities and towns in the County of Marin. Additional funding was added in November 2010 with the passing of Measure B which added $10 per vehicle to the annual Vehicle Licence Fee to fund transportation programs.
Funds are allocated to Town based 50% on road miles and 50% on population.
FUND SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
BEGINNING FUND BAL
REVENUES
060 920 MEASURE A&B FUNDS
SUBTOTAL REVENUES
APPROPRIATIONS
715 893 VARIOUS
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 951 TSFR TO FUND 51 - CIP GRANTS
725 953 TSFR TO FUND 53 - CIP TOWN
725 971 TSFR TO FUND 01 - GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
MEASURE A TRANSPORTATION-APPROPRIATIONS
51 810 SS&R SELECTED ROADS
51 812 TAMALPAIS REPAVEMENT
51 813 SS&R SCENIC RO
51 814 MOUNTAIN VIEW RD REPAVING
51 816 CANYON RD STABILIZATION
53 887 STREET RESURFACING & REPAIR
53 894 PARKADE IMPR
NUlt::::i:
Actual Actual Adopted
319,018 I 237,658 !
171,779 j 134,830 1 143,220 I
171,779 134,830 143,220
(221,360) (71,360) (294,240)
(31,779) (140,000)
(253,139) (211,360) (294,240)
(81,360) (76,530) (151,020)
237,658 ! 161,128 I
FY 2019-20 FY 2020-21 FY 2021-22
Actual Actual Adopted
134,830 78,050
140,000 134,830
81,360 71,360 81,360
31,779 140,000
253,139 346,190 294,240
Funds are transferred to Capital Improvement funds for expenditure Measure A expenses will be charged direcly to Measure A funds and transfered to CIP
Projected
161,128 !
143,2201
143,220
-
143,220
304,348 I
FY 2021-22
Projected
DRAFT
304,348 j
(294,240)
(294,240)
(294,240)
10,108 !
FY 2022-23
DRAFT
78,050
134,830
81,360
294,240
Town of Fairfax FUND
DEPT
23 MEASURE A - PARKS
715 MISCELLANEOUS
Measure A funds are generated from a 1 /4 cent sales tax passed in November 2012 to care for Marin's existing parks and open spaces, support regional community parks projects and programs, and further farmland preservation. 15% of the revenue generated is available to the cities and towns to enhance and manage their parks, nature preserves, recreation programs, and vegetation to reduce wildfire risk. A Measure A committee consisting of councilmembers and representatives of FOSC, PARC and the Volunteer Board make annual workplan recommendations to the council for the use of funds. The council must approve and submit a workplan to the county each year.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
060 920 MEASURE A FUNDS
SUBTOTAL REVENUES
APPROPRIATIONS
715 893 VARIOUS
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 941 TSFR FROM FUND 51 - CIP GRANTS
725 951 TSFR TO FUND 51 - CIP GRANT
725 972 TSFR TO FUND 73 - OPEN SPACE
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
MEASURE A PARKS -APPROPRIATIONS
51-820 RENOVATION OF WOMENS CLUB
51-841 OUTDOOR FURNITURE
51-841 VEGETATION MANAGEMENT
51-841 REPLC OF PERI PARK EQUIPMENT
51-841 TRAIL REPAIR & IMPROVEMENT
51-841 PERI PARK EXERCISE EQUIP.
51-841 PAVILION LIGHTING & WATER HEATER
51-841 PERI PARK PUMP TRACK
51-841 PERI PARK SWING REPLACEMENT
51-NEW PAVILION KITCHEN
73-673 PARKLAND ACQUISITION
IINVlt:�:
FY 2019-20 FY 2020-21
Actual Actual
192.010 I 181,284 !
31,959 I 61,0001
31,959 61,000
24,685 1 90.501 1
24,685 90,501
.
(18,000) (13,019)
.
(18,000) (13,019)
(10,726) (42,519)
181,284 ! 138,765 I
FY 2019-20 FY 2020-21
Budget Budget
24,685
80,000
10,501
24,685 90,501
FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected DRAFT
138,765 j 189,238 j
60,877 ! 60,877 I 26,655 !
60,877 60,877 26,655
(109,245) (10,404) (147,656)
(109,245) (10,404) (147,656)
(48,368) 50,473 (121,001)
189,238 I 68,231 I
FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected DRAFT
19,973 19,973
89,272 10,404 20,000
107,683
109,245 10,404 147,656
The County requires that Measure A funds be spent from within a single fund and not transferred to different funds for expenditure on a project. For example, the funds allocated to open space/parkland acquisition cannot be transferred to the Open Space Fund. The funds must remain in Fund 23 until expended.
Funding for Pavilion is reallocated to pay for Peri Park playground equipment See Appena,x tor Measure A t-'arKs annual workplan
-- -
r:.).:;} Town of Fairfax
� .. ::J· 2022� 23 Operating Budget
FUND
DEPT
-- ---
25 FEDERAL STIMULUS FUNDS
715 MISCELLANEOUS
Funding of approx. $1.8 million in Federal assistance . Eligible uses include, but are not limited to, business & renter assistance; water & sewer infrastructure, equity programs, reimbursement for loss Town revenue, and homelessness. The Council will conduct a special workshop to discuss the allocation of funding. The funds do NOT need to be allocated prior to receiving the funds from the State (State distibutes funds on behalf of the Feds). However, the Town can only use the funds for eligible expenses. Funds must be obligated in 3 yrs and spent within 5 yrs. The funds are distributed by the State in two even traunches: July 2021 and July 2022.
FUND SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected DRAFT
BEGINNING FUND BAL 866,338 1
REVENUES
070 711 FEDERAL/STATE GRANT REVENUE 900,000 1 899,711 899,711 SUBTOTAL REVENUES 900,000 899,711 899,711
APPROPRIATIONS
715 893 VARIOUS 33,373 1
SUBTOTAL APPROPRIATIONS 33,373
TRANSFERS
725 951 TSFR TO FUND 51 • CIP GRANT (150,000)1
SUBTOTAL TRANSFER (150,000)
NET DEPARTMENT ACTIVITY 900,000 866,338 749,711
ENDING FUND BAL 866,338 1 1,616,049 1
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual Actual Adopted Projected DRAFT
FEDERAL STIMULUS FUNDS - APPROPRIATIONS
Countywide Homeless voucher program (3-5
yr funding) 33,000 33,373
Storm drain pollution control imp 100,000
51-827 STORM WATER IMPROVEMENTS 1,700,000
133,000 33,373 1,700,000
Town of Fairfax
2022� 23 0 · et
FUND
DEPT
44-46 DEBT SERVICE MEASURE K
716 DEBT SERVICE
he Measure K Debt serivce fund exists to handle the debt payments on the Measure K General Obligation bonds issued between FY2000-2006 to fund capital improvements to community facilities, streets, and storm drains within the Town. Borrowed funds were spent from the Fund 54 Measure K capital Improvement fund. Revenues are raised property taxes designated for debt service at a rate adopted by council annually suffient to pay principal and interest on the bond issues. The 2000 series bonds were refinanced in 2008 which provided $158,050 of additional project funds.The 2002 series bonds were refunded in 2012 which provided $193,726 of additional capital for Measure K street purposes. The Town refunded the 2006 issue in May, 2016 reducing debt service (interest) costs to ratepayers (See Fund 46). The rate charged to ratepayers was .0265 per $100 of Assessed valuation in FY21-22. The rate in FY22-23 will remain the same.
FUND SUMMARY FY 2019-20
Actual
BEGINNING FUND BAL
REVENUES
768,467 1
010 101 PROPERTY TAX - CURRENT SEC
010 102 PROPERTY TAX - CURRENT UNSEC
010 103 PROPERTY TAX - PRIOR YEARS
010 110 SUPPLEMENT AL PROPERTY TAX
050 607 SECURED HOPTR
SUBTOTAL REVENUES
APPROPRIATIONS
412,936
267
237
40,622
3,015
457,078
FUND 44 - 2008 GENERAL OBLIGATION REFUNDING BONDS
716 995 PRINCIPAL 132,400
716 996 INTEREST 67,598
199,998
FUND 45 - 2012 GENERAL OBLIGATION REFUNDING BONDS
716 995 PRINCIPAL 161,800
716 996 INTEREST 45,988
207,788
FUND 46 - 2016 GENERAL OBLIGATION BONDS
716 995 PRINCIPAL 107,000
716 996 INTEREST 20,633
127,633
ADMIN FEES
821 CONTRACT SERVICES SEE NOTE 1,800
871 INSURANCE & FEES 1,550
SUBTOTAL APPROPRIATIONS 538,768
NET DEPARTMENT ACTIVITY (81,689)
ENDING FUND BAL 686,778 I
NOTES: Summary of the Town's portion of Measure K I Original Debt Service Payments I Issue I
Fund 44 2008 Refunding General Obligation Bonds $ 1,977,600 Fund 45 2012 Refunding General Obligation Bonds $ 2,772,800 Fund 46 2016 General Obligation Bonds $ 1,239,000
821 Disclosure & dissemination compliance services (Urban Futures)
FY 2020-21
Actual
686,778 I
458,852
293
8 13,055
3,200
511,300
142,300
59,613
201,913
174,300
49,606
223,906
109,000
18,365
127,365
4,860
558,043
(46,743)
640,034 I
(0)
Final I
Payment I
8/1/2025
8/1/2027
8/1/2027
TOTALS
$
$
$
$
FY 2021-22
Adopted
496,200
300
-
11,500
3,300
511300
157,100
50,949
208,049
186,400
34,963
221,363
2,700
3,600
561,776
(50,476)
I
FY 2021-22
Projected
640,034 l
496,200
300
-
11,500
3,300
511,300
157,100
50,949
208,049
186,400
44,285
230,685
110,000
16,065
126,065
2,700
3,600
571,099
(59,799)
580,235 I
FY 2022-23
DRAFT
sso,235 1
526,000
300
-
12,000
3,400
541,700
171,800
41,411
213,211
198,100
38,614
236,714
111,000
13,745
124,745
2,700
3,600
580,969
(39,269)
540,966 I
Principal Balance
6/30/2021 I 6/3012022 I 6/30/2023
956,200 $ 799,100 $ 627,300
1,594,400 $ 1,408,000 $ 1,209,900
820,000 $ 710,000 $ 599,000
3,370,600 $ 2,917,100 $ 2,436,200
Town of Fairfax FUND
DEPT
48 LEASE AGREEMENT
716 DEBT SERVICE
On January 18, 2017, the Town entered into a lease financing agreement with Capital One Public Funding, LLC to refinance a significant portion of its Unfunded Accrued Liability (UAL) owed to CalPERS for Miscellaneous and Safety pensions. The Lease was in the amount of $3,860,000 which covered payoff in full of the Town's Retirement Side Funds and Pre-2013 UAL for both Miscellaneous and Safety employees. The lease was refinanced September 29, 2020 with the existing lease holder, which wauved all prepayment provisions and agreed to add $6,460,955 of additional UAL to lease debt increasing the issue to $9,402,000. The refinanced UAL included the balances of the three highest PERS tiers, Public Safety Tiers 1 &2, and Miscellaneous Employees Tier 1 at June 30, 2021. The "Taxable Lease Revenue Bond, Series 2020" holds an all-in interest cost of 3.66% resulting in an estimated total cash flow savings of $4,280,615 and maturing on August 1,2036. By comparison, the refinanced lease issue had an interest rate of 5.4% and the UAL with CalPERS was 7.0%. The issue began paying semiannual principal and interest payments on February 1, 2021 and will continue 15 years to 7/15/36.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
INTERDEPARMENTAL CHARGES
SUBTOTAL REVENUES
APPROPRIATIONS
716 994 DEBT ISSUE/ADMIN
716 997 LEASE PAYMENT
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FROM 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
FY 2019-20 FY 2020-21
Actual Actual
1,294 j 1,294 I
481,182 455,469
3,115
481,182 458,584
481,182 455,469
481,182 455,469
3,115
1,294 l 4,409 I
ALLOCATION OF LEASE PAYMENT TO DEPARTMENTS (496)
01- 111 Town Council
01- 211
01- 241
01- 311
01 321
01 411
01- 510
01- 511
01- 611
01- 616
01 617
Town Manager
Finance
Planning & Building Services
Building Inspection & Permits
Police
Public Works Administration
Street Maintenance
Park Maintenance
Volunteers for Fairfax
Recreation
UAUSide Fund charge to departments
Allocation based on prior year Side Fund expense percentage See the debt service exhibit in the APPENDIX
FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected DRAFT
4,409 1 4,409 !
551,640 551,640 625,101
551,640 551,640 625,101
551,640 551,640
551,640 551,640 625,101
4,409 1 4,409 !
PRIOR
1,850 0.29% 1,782
6,894 1.06% 6,642
5,605 0.86% 5,400
42,150 6.50% 40,609
16,535 2.55% 15,930
530,644 81.79% 511,240
6,950 1.07% 6,696
19,618 3.02% 18,901
10,874 1.68% 10,476
2,662 0.41% 2,565
5,045 0.78% 4,861
648,827 625,101
Town of Fairfax FUND
DEPT
51 CIP - GRANTS
CAPITAL PROJECTS
This activity encompasses the costs of capital projects partially or fully funded by federal and state grants.
Additional funding is provided by transfers from Measure A - Parks & Transportation, Measure F and Gas Tax funds.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
070 695 COUNTY
70 864 STATE PARK BOND REVENUE
070 711 FEDERAUSTATE GRANT REVENUE
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
070 600 FED/STATE FINANCING
070 699 OTHER
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
·100 931 TSFR FROM FUND 01 - GENERAL FUND
100 941 TSFR FROM FUND 20- MEASURE F
'100 942 TSFR FROM FUND 21 - GAS TAX
100 956 TSFR FROM FUND 22 - MEAS A TRANS
100 957 TSFR FROM FUND 23 - MEAS A PARK
100 TSFR FROM FUND 25 - FEDERAL STIM
725 971 TSFR TO FUND 01 - GENERAL FUND
725 976 TSFR TO FUND 23 • MEAS A PARK
725 953 TSFR TO FUND 53 - CIP TOWN
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
ALLOCATION OF APPROPRIATIONS:
51- 810 ST RESURF & REPAIR· SELECTED SFD
51- 813 ST RESURF & REPAIR 378 SCENIC RD
51- 816 ST RESURF & REPAIR 145 CANYON RD STAB
51- 820 WOMENS CLUB REHABILITATION
51- 827 STORM WATER IMPROVEMENTS
51- 841 MISC PARK & TRAIL IMPROVEMENTS
51- 843 AZALEA AVENUE BRIDGE
51- 856 MEADOW WAY BRIDGE
51 871 BPMP - SPRUCE, MARIN, CANYON BRIDGE
51- 873 CREEK ROAD BRIDGE
51- 909 PAVILION SEISMIC RETROFIT
51- 195 PINE ST
51- NEW PAVILION KITCHEN
51- NEW 2378 SFD SINKHOLE
Totals
FY 2019-20 FY 2020·21
Actual Actua I
466,472 1 601,085 1
214,308 158,236
49,107 193,208
FY 2021·22
Adopted
-
200,000
100,000
1,073,833
1,885,000
357,060
263,414 351,445 3,615,893
531,698
103,537
60,000
-
221,360
18,000
402,897
134,614
so1,oas I
3,480
145,343
21,216
818
109,155
173,962
11,724
25,873
40,126
531,697
80,000
29,700
1,428,850
3,043,605
-
355,489 4,660,155
3,537
20,000
149,000
71,360
13,019
256,916
252,871
as3,es6 1
4,360
405
32,970
67,111
114,084
28,928
28,316
79,315
355,489
3,537
30,000
193,347
294,240
109,245
630,369
(413,893)
178,050
200,000
81,360
27,973
100,000
114,272
361,000
583,800
203,440
202,260
2,608,000
4,660,155
I
FY 2021-22
Projected
853,956 I
-
-
361,871
-
-
-
361,871
717,324
-
30,000
193,347
.
10,404
233,751
(121,702)
732,255 j
735
755
9,446
7,700
1,875
10,404
26,982
253,392
15,122
31,380
29,533
330,000
717,324
FY 2022-23
DRAFT
732.255 I
.
177,952
.
1,408,220
1,884,806
3,470,978
-
108,106
1,600,510
2,585,052
450,075
4,743,743
50,000
25,000
140,000
294,240
147,656
150,000
806,896
(465,869)
266,386 1
178,050
220,000
185,000
19,973
150,000
50,000
303,806
776,600
242,000
190,000
2,142,679
285,635
.
4,743,743
Town of Fairfax FUND
DEPT
52 CIP - STORM RECOVERY
CAPITAL PROJECTS
This activity encompasses the costs of capital projects partially or fully funded by federal and state grants.
FEMA and Cal OES are reviewing storm related expenditures and reimbursements from 2005-2011 which may result in the town refunding a portion of the $1.6m of funds received through 2011.
FUND SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
BEGINNING FUND BAL
REVENUES
070 600 FEDERAL/STATE GRANT REVENUE
070 695 COUNTY
070 720 FEMA
OTHER/OES
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
699 OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 941 TSFR FROM FUND 01 - GENERAL FUND
100 941 TSFR FROM FUND 20 - MEASURE F
100 941 TSFR FROM FUND 51 - CIP TOWN
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
ALLOCATION OF APPROPRIATIONS:
52- 532 REPAIR/REPLACE PICNIC TABLES
52- 534 HEADWALL SCOUR (6 Bridge Ct)
52- 544 35 BERRY TRAIL
52- 556 STORMS JAN/FEB 2019
52- 560 30 ACACIA
52- 562 111 FRUSTUCK
52- 564 78 WREDEN
52- 566 378 SCENIC
52- 815 COVID 2020
52- 825 AZALEA @ SFD (NOW FUND 53)
Totals
Actual Actual Adopted
(278,567)1 (445, 131)1
6 0,9041
60,904
DETAIL DETAIL
IN NOTES IN NOTES
166,564 174,727
(166,564) (113,823)
(445,131)1 (558,954)1
906
75,169
10,945
. 2,258
7,439
9,656
15,928 3,572
9,600 2,486
36,922 166,411
166,564 174,727
NOTES: Projects reference FEMA categories and projects; Upwards of 90% FHWA funding Projected DRAFT
(558,954)1 43,904 I
3 6
1r I
361,871
DETAIL
IN NOTES
100,000
5,000
65,000
-
-
509,013 170,000
750.�
00 I ,10.�oo I
750,000 170,000
602,858
43,904 I 43,904 1
-
30,438 170,000
-
.
.
.
.
.
39,791
438,784
509,013 170,000
FEM/\ p�y� !��--()f_�!igible costs ·_ _ _<:�l:2��
-
P�Y�_75% of remaini119.�?o/o __ "J"_own pays
-
approx. 6.5%
Town of Fairfax FUND
DEPT
53 CIP-TOWN
CAPITAL PROJECTS
This activity encompasses the costs of capital projects funded by Town General Fund revenue Additional sources include Measure A (TAM Transportation tax) and Measure F.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
070 695 COUNTY
060 920 MEASURE A TAM TRANSP TAX
070 711 FEDERAL/STATE GRANT REVENUE
070 699 OTHER SEE NOTE
SUBTOTAL REVENUES
1\PPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
814 OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FROM FUND 01 - GENERAL FUND
100 941 TSFR FROM FUND 20 - MEASURE F
100 942 TSFR FROM FUND 21 - GAS TAX
100 946 TSFR FROM FUND 22 - MEAS A TRANS
100 949 TSFR FROM FUND 51 - GIP GRANTS
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
ALLOCATION OF APPROPRIATIONS:
53- 804 SIDEWALK REPLACE/REPAIR & TREE TRIM
53- 825 AZALEA/SDF INTERSECTION
53- 830 DOWNTOWN IMPROVEMENTS
53- 887 STREET RESURFACING/REPAIR
53- 894 PARKADE IMPROVEMENTS
NOTES:
Totals
699 ln�kindcontr16utiorHSfaff
Time)
- - --- ---,-----·
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22
Actual Actual
(767,666)! (952,411)!
-
7,136
7,136
DETAIL
IN NOTES
286,660
5,000
40,000
18,000
31,779
-
94,779
(184,745)
-
-
10,000
10,000
DETAIL
IN NOTES
36,193
-
20,000
-
140,000
-
160,000
133,807
(952,411)1 (818,604)1
4,500 14,350
64,700 -
103,777 17,484
113,683 4,359
286,660 36,193
Adopted
-
250,000
-
-
250,000
-
-
100,000
670,000
-
-
770,000
315,000
30,000
175,000
-
-
520,000
40,000
250,000
80,000
400,000
770,000
Projected
(818,604)1
-
254,975
-
-
254,975
DETAIL
IN NOTES
153,011
750,000
30,000
175,000
-
-
955,000
1,056,964
238,360 I
1,600
10,445
32,340
108,626
.
153,011
FY 2022-23
DRAFT
238,360 1
-
250,000
-
-
250,000
-
-
100,000
770,000
-
-
870,000
415,000
30,000
175,000
-
-
620,000
238,360 I
40,000
250,000
80,000
500,000
.
870,000
Town of Fairfax FUND
DEPT
73 OPEN SPACE
673 OPEN SPACE
The Open Space Fund was established in June 2004. It is a fiduciary type fund whose activities are managed by the Open Space Committee.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
070 815 COUNTY OPEN SPACE GRANT
070 816 DONATIONS
070 923 COUNTY MEASURE A PARK
SUBTOTAL REVENUES
APPROPRIATIONS
COMMITTEE
811 POSTAGE
812 REPRODUCTION
815 PRINTING
879 FUNDRAISING COST
890 MISCELLANEOUS
931 BLDGS & LAND
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FROM GENERAL FUND
100 TSFR FROM FUND 23 - MEAS A PARK
100 699 LOAN FROM GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
ALLOCATION OF FUND BALANCE:
Designated for Capital Acquisition
Undesignated Balance
Property Acquisitions
2005 Melvin Property (APN: 197-070-05)
2009 Tax Default (Toyon) (APN: 03-673-931)
2013 Upper Ridgeway (APN #001-193-07)
2014 Skyranch (contribution)
FY 2019-20
Actual
37,474 I
4,415 1
4,415
728
-
728
728 I
728
4,415
41,888 I
300
41,588
41,888
200,000
6,100
48,283
60,000
FY 2020-21
Actual
41,888 I
4 ,
157 1
4,157
2,426
-
2,426
2,425 1
2,425
4,157
46,045 1
300
45,745
46,045
FY 2021-22
Adopted
2.000 I
2,000
2,000
-
-
2,000
-
4,000
•. ooo I
4,000
2,000
FY 2021-22
Projected
46,045 I
B,200 I
8,200
1,850
1,850
,.�50 I
1,850
8,200
54,245 i
10,000
44,245
54,245
FY 2022-23
DRAFT
54,245 I
2.000 I
2,000
2,000
-
-
2,000
4,000
•. ooo I
4,000
2,000
56,245 1
10,000
46,245
56,245
NOTES: Previous policy has been that whatever is not spent during the fiscal year is then allocated to the FOSC fund balance and another $4,000 is budgeted for the next year. This has been revised do that the Town will replenish the funds used each year, but the unused funds will not rollover into the FOSC fund balance.
THIS PAGE
INTENTIONALLY OMITTED
Dedicated to ''Root Beer''
TOWN OF FAIRFAX
FY2022-23 TO FY2026-27
DRAFT Five Year
Capital Improvement Program
MAYOR
Stephanie Hellman
VICE MAYOR
Chance Cutrano
COUNCIL MEMBERS
Barbara Coler
Renee Goddard
Bruce Ackerman
TOWN OF FAIRFAX
CAPITAL IMPROVEMENT PROGRAM BUDGET FY 2021/22
EXPENDITURES ----------------------------·········- FUN DING SOURCE •••••······· ................................. _______ Fund 20 Fund 22
Estimated Gen Fund Measure F Meas
PROJECT Project Phase FY22 Total (Meas C) Match Federal I A/B TAM Fund 23 Account Project Transfers & Grant Fund 21 State Transport Measure A Fed/State County No: Costs Other Funds Gas Tax Funding Tax Parks Financing Loan
STREET RESURFACING & REPAIR UIIU --
51-810 SELECTED STREET LOCATIONS Design & Const 178,050 - . 100,000 I6:I14Meas - ··-
STREET RESURFACING & REPAIR 51-813 SCENIC RD Design & Const 200,000 200,000
STREET RESURFACING & REPAIR '
51•816 CANYON RD STABILIZATION Design & Const 81,360 . 81,360 51-820 PARK FACILITY IMPROVEMENTS
WOMEN'S Design & Const 27,973 8,000 19,973 CLUB REHABILITATION . 51-827 STORM DRAIN IMPPROVEMENTS Design & Const 100,000 - - 100,000 - 51-841 MISC PARK & TRAIL IMPROVEMENTS Design & Const 114,272 25,000 89,272 - 51-843 AZALEA AVENUE BRIDGE Design & Const 361,000 4,000 357,000 51-856 MEADOW WAY BRIDGE Design & Const 583,800 - . 66,967 516,833 - 51-871 BRIDGE PREVENTIVE MAINT PROG -
Design & Const 203,440 26,380 177,060 - . SPRUCE, MARIN CANYON BRIDGES 51-873 CREEK ROAD BRIDGE Design & Const 202,260 2,260 200,000 51-909 PAVILION SEISMIC RETROFIT Design & Const 2,608,000 2,408,000 - - - 200,000 DISASTER REPAIRS Design & Const I
53-804 :SIDEWALK REPLACE & REPAIR Annual Program 40,000 30,000 10.000 I 53-830 DOWNTOWN SIDEWALK Design & Const 80,000 60,000 20,000 - - -
IMPROVEMENTS
53-887 STREET RESURFACING & REPAIR Annual Program 400,000 225,000 - 175,000 - - I
TOTALS $ 5,180,1551 $ 2,737,260 $ 55,000 I $ 368,347 $1,350,893 $359,410 j $ 109,245 $ 200.000 I $ .
TOVVi\l OF FAI
CAPITAL IMPROVEMENT PROGRAM BUDGET FY 2022/23
EXPENDITURES
PROJECT Project Phase
Account
No:
51-810 SR&R BOLINAS/SFD
51-813 . SR&R 378 SCENIC RD
51-816 SR&R 145 CANYON RD STABILIZE Design & Const
51-820
-- ; __
51_871 !BRIDGE PREVENTIVE MAINT PROG-SPRUCE, Design & Const :MARIN CANYON BRIDGES 51-873 :cREEK ROAD BRIDGE Design & Const
51-909
NEW PAVILION KITCHEN
NEW ROAD STABILIZATION - 2678 SFD
CT
53-804
53-825 AZALEA AVE @SFD
Design & Const
Design & Const
185,000
242,000
190,000
Gen Fund
(Meas C)
20,000
103,640.
81,679
170,000;
Fund 20
Meas F
Match
Grant
Funds
10,000
Fund 22
Meas
A/BTAM
Fund 21
Gas Tax
... ---� ----
Fund 23
Federal / State State Park.
Funding Bond
177,952
Other
Financing
Town of Fairfax
2021" 22 Ca ital Bud et
PROJECT SUMMARY- CURRENT YEAR
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 711 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
RESERVES
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND01-GEN FUND(MeasC)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
100 TSFR FUND 25 - FEDERAL STIMULUS
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
NOTES:
CAPITAL IMPROVEMENTS
TOTAL TOTAL TOTAL ADOPTED
FUND 51 FUND 52 FUND 53 FY 2021/22
- - 250,000 250,000
- - - -
205,390 - - 205,390
177,952 - - 177,952
- - - -
1,202,830 - - 1,202,830
- - - -
1,884,806 - - 1,884,806
180,000 - - 180,000
3,650,978 250,000 3,900,978
- - - -
108,106 100,000 - 208,106
1,600,510 5,000 100,000 1,705,510
2,585,052 65,000 770,000 3,420,052
284,075 - - 284,075
166,000 - - 166,000
4,743,743 170,000 870,000 5,783,743
265,699 170,000 415,000 850,699
30,000 - 30,000 60,000
140,000 - 175,000 315,000
359,410 - - 359,410
147,656 - 147,656
150,000 - - 150,000
1,092,765 170,000 620,000 1,882,765
Town of Fairfax PROJECT 51-810 STREET RESURFACING & REPAIR SELECTED ST.- SOLINAS RD. & SIR FRANCIS DRAKE
PROJECT SUMMARY
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
own
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS FY 2022-23
TOTAL ACTUAL DRAFT
-
- -
-
-
-
-
60,000 60,000
- -
60,000 60,000
-
-
28,050 28,050
210,000 60,000 150,000
-
-
238,050 60,000 178,050
78,050 78,050
178,050 178,050
NUii::.::;: Portions of Solinas Rd. from approx. Broadway south to the Town Limits.
Portions of Sir Francis Drake from approx. Oak Manor Dr. west to the town limits
FY 2023-24
ESTIMATED
FY 2024-25
ESTIMATED
FY 2025-26
ESTIMATED
FY 2026-27
ESTIMATED
Town of Fairfax
2022✓23 Ca
Repave/repair selecte
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
PROJECT 51-813 STREET RESURFACING & REPAIR
378 SCENIC RD. STABILIZATION
cenic Rd Retaining Wall (Ridge at Scenic)
ESTIMATED PRIOR YEARS FY 2022-23
TOTAL ACTUAL DRAFT
FY 2023-24
ESTIMATED
FY 2024-25
ESTIMATED
7,500 7,500
- -
12,000 12,000
200,000 - 200,000
20,000 20,000
-
239 500 19,500 220 ooo - -
29,500 9,500 20,000
- -
- -
210,000 10,000 200,000
-
239,500 19,500 220,000
NUlt:.:::>: Reallocate FY20-21 TAM Measure NAA $134,830, plus $65,170 of FY21-22 TAM funds TAM (Transportation Authority of Marin)
FY 2025-26
ESTIMATED
-
FY 2026-27
ESTIMATED
-
Town of Fair£ ax
2022 ✓23 C
PROJECT SUMMARY
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
Using FY19-20 TAM Measure A funds
PROJECT 51-816 STREET RESURFACING & REPAIR
145 CANYON RD STABILIZATION
ESTIMATED PRIOR YEARS FY 2022·23
TOTAL ACTUAL DRAFT
-
40,000 10,000 10,000
20,000 10,000 10,000
150,000 150,000
15,000 15,000
.
225,000 20,000 185,000
133,640 10,000 103,640
-
. .
91,360 10,000 81,360
.
225,000 20,000 185,000
FY 2023-24
ESTIMATED
5,000
5,000
5,000
5,000
FY 2024-25
ESTIMATED
5,000
5,000
5,000
5,000
FY 2025-26
ESTIMATED
5,000
5,000
5,000
5,000
FY 2026-27
ESTIMATED
5,000
5,000
5,000
5,000
i
Town of Fairfax
et
PROJECT 51-820 PARK FACILITY IMPROVEMENTS
WOMEN'S CLUB REHABILITATION
Improvement ove lighting an energy improvements to replace furnace and water heater.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/8 TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 • GEN FUND (Meas C)
100 941 TSFR FUND 20 • MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 · MEAS A TRANPORT
100 957 TSFR FUND 23 · MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
NOTES: MEASURE A Park funds
ESTIMATED PRIOR YEARS FY 2022-23
TOTAL ACTUAL DRAFT
. .
.
.
27,973 8,000 19,973
.
27,973 8,000 19,973
8.000 I
19,�73 19,9731
27,973 19,973
FY 2023-24
ESTIMATED
FY 2024-25
ESTIMATED
FY 2025-26
ESTIMATED
FY 2026-27
ESTIMATED
Town of Fairfax PROJECT 51-827 STORM WATER IMPROVEMENTS
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER see note
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 GEN FUND (Meas C)
100 941 TSFR FUND 20 • MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
100 TSFR FUND 25 - FEDERAL STIMULUS
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS FY 2022-23
TOTAL ACTUAL DRAFT
-
.
150,000 150,000
1,500,000
50,000
- -
1,700,000 150,000
.
-
-
-
-
1,700,000 150,000
1,700,000 150,000
NOTES: Eligible infrastructure expense under the American Rescue Plan Act (ARPA).
FY 2023-24
ESTIMATED
750,000
-
750,000
750,000
750,000
FY 2024-25
ESTIMATED
750,000
50,000
800,000
800,000
800,000
FY 2025-26
ESTIMATED
FY 2026-27
ESTIMATED
Town of Fairfax PROJECT 51-841 MISC PARK & TRAIL IMPROVEMENTS Park improvements & pedestrian trail improvements funded by Measure A Park & Measure F funding including park improvements.
Projects include: 1) Reimbursement of costs for Peri Park Playground equipment (in FY21) and pedestrian trail repair.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER [AARP Grant]
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
58,000 58,000
-
-
-
-
-
-
-
58,000 58,000
-
-
424,000 174,000
-
-
424,000 174,000
-
186,000 36,000
-
-
180,000 80,000
366,000 116,000
NUlc:;:;,: For trail maintenance/repair: funded by Measure Park and Measure F.
FY 2022-23
DRAFT
-
-
50,000
-
50,000
30,000
20,000
50,000
FY 2023-24
ESTIMATED
50,000
50,000
30,000
20,000
50,000
See FUND 23 for funding detail on park improvements for the use of Measure A Park funds (approx. $89,000).
FY 2024-25
ESTIMATED
50,000
50,000
30,000
20,000
50,000
FY 2025-26
ESTIMATED
50,000
50,000
30,000
20,000
50,000
FY 2026-27
ESTIMATED
50,000
50,000
30,000
20,000
50,000
Town of Fairfax PROJECT 51-843 AZALEA AVENUE BRIDGE
The Azalea Avenue Bridge is e 191 e r replacement under the ederal Highway Bridge Program (HBP) administered by CalTrans. The total project costs and funding includes construction, ROW, and design costs. Phase I design will include preliminary environmental assessments, community outreach, conceptual design, and cost estimates. Phase II is engineering design and ROW. Overall Ph 1&11 would be complete in 18-24 months. The project is 100% funded by State and Federal grants with the exception of CEQA costs. The County of Marin will cover up to $60,000 of the Town's CEQA and other out-of-pocket expenses.
PROJECT SUMMARY
REVENUES
060 920 MEASURE AJB TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 · GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
-
-
-
-
. .
5,494,120 695,500
-
41,806 28,000
-
5,535,926 723,500
-
41,806 28,000
1,494,120 695,500
4,000,000
-
5,535,926 723,500
FY 2022-23
DRAFT
300,000
3,806
303,806
3,806
300,000
-
303,806
FY 2023-24
ESTIMATED
300,000
10,000
310,000
10,000
300,000
310,000
FY 2024-25
ESTIMATED
2,198,620
2,198,620
198,620
2,000,000
2,198,620
,
_N_O_T_E_S_: ___ Engineering & design costs include NEPA Environmental & permits is for CEQA costs.
The County Flood Zone 9(shown as "other" revenue) will reimburse up to $60,000 for costs (e.g., CEQA) not eligible for HBP funding.
FY 2025-26
ESTIMATED
2,000,000
2,000,000
2,000,000
2,000,000
FY 2026-27
ESTIMATED
Town of Fairfax PROJECT 51-856 MEADOW WAY BRIDGE
ay e project 1s e replacement o e ated existing bridge with a new concrete bridge. The project is funded by the Federal Highway Bridge Program (HBP) administered by Caltrans. The HBP covers 88.5% of design and environmental costs except for CEQA related costs. HBP covers 100% of right-of-way, construction and construction management costs. Caltrans approved NEPA in October 2019. The Town approved the Initial Study/Mitigated Negative Declaration for CEQA in June 2020.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED SEE NOTE
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
-
-
-
-
6,291,504 1,368,674
28,000 28,000
6,319,504 1,396,674
-
194,000 184,000
1,927,600 1,546,000
4,585,000
-
6,706,600 1,730,000
278,935 265,165
10,000 10,000
98,161 58,161
-
-
387,096 333,326
FY 2022·23
DRAFT
722,830
-
-
722,830
10,000
381,600
385,000
776,600
13,770
40,000
53,770
FY 2023-24
ESTIMATED
4,200,000
4,200,000
4,200,000
-
4,200,000
FY 2024-25
ESTIMATED
NOTES: Engineering & design costs include NEPA. Environmental & permits is for CEQA costs. CEQA costs are not covered by HBP funding.
FY 2025-26
ESTIMATED
FY 2026-27
ESTIMATED
Town of Fairfax PROJECT 51-871 BRIDGE PREVENTIVE MAINTENANCE PROGRAM
SPRUCE, MARIN, CANYON
Is proiect Is t e repair of the pruce, arin and anyon Rd bridges under the Federal Bridge Preventive Maintenance Program administered by Caltrans. The project has been funded for Phase I and all design work. Phase I includes preliminary engineering, environmental, and community outreach works for the project.The Federal BPMP program has a matching requirement of 11.5% and does not cover CEOA costs.
PROJECT SUMMARY
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
88,628
.
1,542,225 421,668
-
-
-
15,000 15,000
-
-
1,645,853 436,668
.
48,600 28,600
908,637 476,300
833,400
-
-
1,790,637 504,900
137,672 61,120
- .
7,112 7,112
-
-
144,784 68,232
FY 2022-23
DRAFT
-
205,390
205,390
10,000
232,000
-
242,000
36,610
36,610
NOTES: Engineering & design costs include NEPA Environmental & permits is for CEQA costs
FY2023-24
ESTIMATED
54,218
558,037
612,255
10,000
200,337
430,000
-
640,337
28,082
28,082
FY 2024-25
ESTIMATED
34,410
357,130
391,540
403,400
403,400
11,860
11,860
FY 2025-26
ESTIMATED
FY 2026-27
ESTIMATED
Town of Fairfax PROJECT 51#873 CREEK ROAD BRIDGE
The Creek Road Bridge is eligible for seismic retr work un er the e eral H way n ge rogram ( rnstered by Caltrans. The total project costs and funding includes construction and design costs. Design will take about 18-24 months to complete. The Creek Road Bridge is almost 100% covered by the HBP funding, but does not cover CEQA and a minor portion of preliminary design costs
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED see note
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22- MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
-
-
-
-
-
2,790,150 878,400
14,397 14,397
-
2,804,547 892,797
-
48,600 28,600
1,220,650 878,400
1,569,500
-
-
2,838,750 907,000
34.n 14.�03
34,203 14,203
I
FY 2022-23
DRAFT
180,000
180,000
10,000
180,000
-
190,000
,o.ooo
10,000
I
NOTES: Engineering & design costs include NEPA. Environmental & permits is for CEQA costs
FY 2023-24
ESTIMATED
162,250
162,250
10,000
162,250
-
172,250
,o.ooo
10,000
I
FY 2024-25
ESTIMATED
1,569,500
1,569,500
1,569,500
1,569,500
FY 2025-26
ESTIMATED
-
-
FY 2026-27
ESTIMATED
Town of Fairfax PROJECT 51-909 PAVILION SEISMIC RETROFIT Funds for this project will be used to provide seismic retrofit improvements including ADA improvements at the Pavilion including restrooms and path of travel.
PROJECT SUMMARY
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER FEMA
RESERVES
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
-
90,000 90,000
-
-
-
-
-
3,195,391
200,000 20,000
3,485,391 110,000
110,000 110,000
24,000
356,446 262,421
3,362,100
249,075
166,000
4,267,621 372,421
782.
1 30 I
262.421
782,230 262,421
I
FY 2022-23
DRAFT
-
1,881,000
180,000
2,061,000
24,000
94,025
1,609,579
249,075
166,000
2,142,679
81 ,679 1
81,679
(0)
FY 2023-24
ESTIMATED
-
-
1,314,391
1,314,391
-
-
1,752,521
-
1,752,521
438.1 30
438,130
I
FY 2024-25
ESTIMATED
-
-
-
-
-
FY 2025-26
ESTIMATED
NOTES: Funding includes FEMA Grant of 1,881,100 approved in 2019 which should be used by May 2023. FEMA funds 25% of the eligible project costs Additional FEMA funds of $1,314,391 have been requested.
Reserves includes funds transferred from Fund 54 - Pavilion Restoration.
FY 2026-27
ESTIMATED
Town of Fairfax
PROJECT SUMMARY
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS AT AM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
PROJECT 51- PAVILION KITCHEN
ESTIMATED PRIOR YEARS FY 2022-23
TOTAL ACTUAL DRAFT
-
. -
-
177,952 177,952
-
-
-
- -
-
177,952 - 177,952
-
40,300 40,300
224,835 224,835
20,500 20,500
-
-
285,635 285,635
107.183 I 107,6831
107,683 107,683
FY 2023-24
ESTIMATED
.
!'IV It:.::>: Revenue from State Park and Rec per capita grant (Prop 68) Required match from Town $44,488
FY 2024-25
ESTIMATED
.
FY 2025-26
ESTIMATED
.
NEW
FY 2026-27
ESTIMATED
-
Town of Fairfax PROJECT 51-__ ROAD STABILIZATION
2378 SFD
In October 2021, rains caused a sinkhole on Sir Frances Drake. Emergency repairs were performed. Ongoing expenses are for investigation o roadway condition and retaining wall.
PROJECT SUMMARY
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER - FEMA SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS FY 2022-23
TOTAL ACTUAL DRAFT
-
- -
-
-
-
330,587 330,587 -
330,587 330,587
-
-
-
460,783 440,783 10,000
-
-
460,783 440,783 10,000
130.
n 110, 1961 10.000
130,196 110,196 10,000
I
0 0
Nu11:::s: Funded by Council emergency authorization March 2022 FEMA reimbursement expected for 75%
FY 2023-24
ESTIMATED
10,000
10,000
10.000
10,000
I
FY 2024-25
ESTIMATED
FY 2025-26
ESTIMATED
NEW
nd1
FY 2026-27
ESTIMATED
Town of
2022�23 Ca
PROJECT 52-534 HEADWALL/CULVERT STABILIZATION
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20- MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
7,500 7,500
100,000
15,000 10,000
270,000 60,000
25,000
-
417,500 77,500
417.500 I
77.500
417,500 77,500
I
Phase 1 construction completed 2021 on emergency basis
Phase 2 needs environmental permitting and 1 00% bid plans for construction ,--- ------ --- - "" """"" """" -------·-··-·----- ·- ----· ---- -------·- ----·-----·--- . ··-······---------------------- 6 BRIDGE CT
FY 2022-23
DRAFT
100,000
5,000
65,000
170,000
170.000
170,000
I
FY 2023-24
ESTIMATED
145,000
25,000
170,000
170.000
170,000
I
FY 2024-25
ESTIMATED
FY 2025-26
ESTIMATED
FY 2026-27
ESTIMATED
Town of Fairfax PROJECT 53-804 SIDEWALK REPLACEMENT & REPAIR This project is for the sidewalk grant program and miscellaneous annual sidewalk repair /replacement in Town.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES SEE NOTE
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION SEE NOTE
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
.
.
.
240,000 40,000
.
.
240,000 40,000
190,000 40,000
50,000
-
-
240,000 40,000
FY 2022-23
DRAFT
40,000
40,000
30,000
10,000
-
40,000
NU It:;:,: 827 - $15.000 for misc sidewalk replacement & repair. $25,000 for sidewalk & replacement program FISCAL YEAR 15/16 16/17 17/18
NUMBER OF HOMEOWNERS 6 3 6
TOTAL REIMBURSED $ 3,000 $ 1,500 $ 4,000 $
Program approved by TC 9/2015
FY 2023-24
ESTIMATED
40,000
40,000
30,000
10,000
-
40,000
18/19
6 5,533 $
FY 2024-25
ESTIMATED
40,000
40,000
30,000
10,000
40,000
19/20
5 4,500
FY 2025-26
ESTIMATED
40,000
40,000
30,000
10,000
40,000
20/21
FY 2026-27
ESTIMATED
40,000
40,000
30,000
10,000
-
40,000
21/22
Town of Fairfax
PROJECT SUMMARY
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED see note
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
NOTES:
PROJECT 53-825 AZALEA/SFD INTERSECTION
ESTIMATED PRIOR YEARS FY 2022-23
TOTAL ACTUAL DRAFT
250,000 250,000
-
-
-
-
-
-
-
-
250,000 250,000
-
-
50,000 50,000
200,000 200,000
- -
250,000 250,000
FY 2023-24
ESTIMATED
-
FY 2024-25
ESTIMATED
FY 2025-26
ESTIMATED
-
FY 2026-27
ESTIMATED
Town of Fairfax
PROJECT SUMMARY
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER [AARP Grant]
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
NOTES:
PROJECT 53-830 DOWNTOWN SIDEWALK IMPROVEMENTS
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
-
.
320,000 80,000
.
320,000 80,000
150,000 50,000
170,000 30,000
-
.
.
320,000 80,000
FY 2022-23
DRAFT
-
.
80,000
80,000
60,000
20,000
80,000
FY 2023-24
ESTIMATED
40,000
40,000
10,000
30,000
40,000
FY 2024-25
ESTIMATED
-
40,000
40,000
10,000
30,000
40,000
FY 2025-26
ESTIMATED
.
40,000
40,000
10,000
30,000
40,000
827 Downtown sidewalk reconstruction and repair; the Council may allocate additional funding depending on the construction quotes received.
FY 2026-27
ESTIMATED
-
40,000
40,000
10,000
30,000
40,000
Town of Fairfax PROJECT 53-887 STREET RESURFACING & REPAIR This project is for street repair based on the recommendations of the pavement management study. Detail is in the appendices.
The work will vary from maintenance (IE slurry seal at Napa & Dominga), repair of selected streets. Some of the work may be performed in-house.
PROJECT SUMMARY ESTIMATED PRIOR YEARS
TOTAL ACTUAL
FY 2022-23
DRAFT
FY 2023-24
ESTIMATED
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN SEE NOTE
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES SEE NOTE
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN SEE NOTE
827 CONSTRUCTION SEE NOTE
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
OTES: 821 - construction management services
1--------�----�----•----·•"-�'---" -----,, .. ···---- ····- 826 - engineering design for street
-
-
-
-
-
-
-
20,370
-
20,370
-
-
90,000
1,330,370
-
1,420,370
825,000
-
575,000
-
1,400,000
w•-••--•--•••~••--••--,--��• ••�•-~~••e.,•~-•-~••--•-• •••·• •••, "'-""'""'-"'"'""' �,,_,,,_,,,,,,,, '""" "'"'"" · ...
20,370
20,370
50,000
20,370 ·.·.·
··
..... 450,000
20,370 500,000
325,000
-
.. 175,000
-
500,000
-- 827 Includes preventive maintenance activities to improve average road quality rating (currently 63) -- _,,.,_,,,,_,__,_,_ .. ,,,., ,,,,,,,,, ____ ,, __ _ _
-
10,000
590,000
600,000
500,000
100,000
600,000
FY 2024-25
ESTIMATED
-
10,000
90,000
100,000
100,000
100,000
FY 2025-26
ESTIMATED
-
10,000
90,000
100,000
100,000
100,000
FY 2026-27
ESTIMATED
-
10,000
90,000
100,000
100,000
100,000
Town of Fair£ ax
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUST ATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
PROJECT 51-__ ROAD STABILIZATION
195 PINE
ESTIMATED PRIOR YEARS FY 2022-23
TOTAL ACTUAL DRAFT
7,500 7,500
-
25,000 25,000
267,500 267,500
30,000 30,000
-
330,000 330,000
330.000
330,000 330,000
I
FY 2023-24
ESTIMATED
Nu1t:::i: Funded by Council emergency authorization March 2022
FY 2024-25
ESTIMATED
FY 2025-26
ESTIMATED
UNFUNDED
FY 2026-27
ESTIMATED
Town of Fairfax
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 • MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
PROJECT 51- ROAD STABILIZATION
46 CANYON RD
ESTIMATED PRIOR YEARS FY 2022-23
TOTAL ACTUAL DRAFT
.
.
10,000 10,000
20,000 20,000
.
1,500
31,500 30,000
30.000
31,500 30,000
I
FY 2023-24
ESTIMATED
1,500
1,500
NUlt::::i: Emergency repairs installed installed in 2019. Permanent repairs necessary.
FY 2024-25
ESTIMATED
FY 2025-26
ESTIMATED
UNFUNDED
FY 2026-27
ESTIMATED
Town of Fairfax
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
PROJECT 51- ROAD STABILIZATION
111 FRUSTUCK AVE
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
4,600 4,600
-
15,000 5,000
125,000
15,000
-
159,600 9,600
159.1
00 I
9,600 1
159,600 9,600
FY 2022-23
DRAFT
FY 2023-24
ESTIMATED
10,000
125,000
15,000
150,000
150 .000
150,000
I
NUlt::�: Funding for geotech consultation re: development of stabilization options and eventual design or preferred option.
Outside services includes topo/ROW survey.
FY 2024-25
ESTIMATED
FY 2025-26
ESTIMATED
UNFUNDED
FY 2026-27
ESTIMATED
Town of Fairfax
2022-23 C
Landslide undermin storms.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
NUlt:t:i: Design mostly complete
PROJECT 51- ROAD STABILIZATION
78 WREDEN AVE
ESTIMATED PRIOR YEARS FY 2022-23
TOTAL ACTUAL DRAFT
7,500 7,500
-
26,000 20,000
150,000
15,000
-
198,500 27,500
198,lOO I
27,500 1
198,500 27,500
FY 2023-24
ESTIMATED
6,000
150,000
15,000
171,000
171.000
171,000
I
FY 2024-25
ESTIMATED
FY 2025-26
ESTIMATED
UNFUNDED
FY 2026-27
ESTIMATED
Town of Fairfax
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 • GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
NUll::i'.:>: Design partially complete
PROJECT 51- SCENIC ROAD STABILIZATION
454 SCENIC RD
ESTIMATED PRIOR YEARS FY 2022-23
TOTAL ACTUAL DRAFT
7,500 7,500
-
10,000 10,000
150,000
15,000
-
182,500 17,500
17.500
182,500 17,500
I
FY 2023-24
ESTIMATED
150,000
15,000
165,000
165.000
165,000
I
FY 2024-25
ESTIMATED
FY 2025-26
ESTIMATED
UNFUNDED
FY 2026-27
ESTIMATED
Town of Fairfax
PROJECT SUMMARY
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
PROJECT 51-__ ROAD STABILIZATION
103 ROCCA AVE
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
7,500
-
15,000
100,000
15,000
-
137,500
137,500
FY 2022-23
DRAFT
FY 2023-24
ESTIMATED
7,500
15,000
100,000
15,000
137,500
137.500
137,500
I
NU I c:-::>: Funding for geotech consultation re: development of stabilization options and eventual design of preferred option.
Outside services includes topo/ROW survey.
FY 2024-25
ESTIMATED
FY 2025-26
ESTIMATED
UNFUNDED
FY 2026-27
ESTIMATED
TOWN OFF AX
2022 - 2023
Operating and
Capital Improvement
DRAFT Budget
Appendices
Page Description
A-1 Town of Fairfax Demographics
A-2 Town of Fairfax Organizational Chart
A-3 Salary Schedule
A-4 Allocation of Positions
A-5 Financing loan from County
A-6 Heathcare Rates
A-7 Measure A Workplan
A-8 Street Maintenance Projects
A-9 Ordinances & Resolutions - April 2020 to April 2021 Town of f= airfax, California
Demographics
Incorporated March 2, 1931
Area 2,204 sq mi (5.707 km2
)
Elevation 115ft(35m)
Population (2020) 7,629
(2019) 7,578
Registered Voters (11/3/2020) 6,054
(02/18/20) 5,774
Census
Census Year 2020 2010 2000
Population 7,605 7,441 7,319
Households 3,326 3,379 3,238
Average Household Size 2.28 2.31 2.20
Number of Families 1,967 1,937 1,811
Average Family Size 2.75 2.87 2.76
Household Average Income $119,166 $109,225 $58,465
Average Age 47.6 42.6 41.6
From the US Census Bureau https://data.census.gov/cedsci/all?q=faitiax%20califomia; Marin County Elections Department, Bay Area Census Data
Page A-1
ORGANIZATIONAL CHART & PRINCIPAL OFFICIALS 2023
ADVISORY BODIES
Affordable Housing Committee
Citizens' Disaster Council
Climate Action Committee
Community Emergency Preparedness Committee
Fairfax OpenSpace Committee
TOWN
MANAGER &
TOWN CLERK
Human
Resources
General Admin
Elections
Risk
Management
Fire JPA
Records
Management
Communications
Climate &
Environment
Park & Recreation Commission
Planning Commission
Tree Advisory Committee
Volunteer Board
FINANCE
Cash Management &
Investments
Financial Services
General Accounting
Personnel & Benefit
Administration
Payroll Administration
Budget Management
Debt Management
Audit
RECREATION &
COMMUNITY
SERVICES
Classes &
Partnerships
Events
Summer Camps
Senior & Youth
Programs
Artist in Residence
Fairfax Volunteers
PLANNING &
BUILDING
SERVICES
Environmental;
Assessment:
Design Review
Planning
Permits and
Inspections
Zoning
Building:
General Plan
Page A-2
POLICE PUBLIC WORKS
Neighborhood Project
Services Management
Investigation Streets
Dispatch Parks & Facilities
Alarm Program Storm Drainage
Patrol Water Wastewater
Traffic Safety Municipal Services
4/15/22
TOWN OF FAIRFAX
SALARY SCHEDULE
FOR FISCAL VEAR 2021/22 TO BE UPDATED
AS OF 7/1/21 MONTHLY
FULL TIME EMPLOYEES: FTE UNIT LOW HIGH
TOWN MANAGER note 1 1.00 CONTR 17,425 17,425
ADMINISTRATIVE ASSISTANT II 1.00 SEIU 4,212 5,376
DEP TOWN CLERK/ASST TO THE TOWN MGR 1.00 MGMT 10,003 11,580 FINANCE DIRECTOR 1.00 MGMT 10,003 11,580
PLANNING & BUILDING DIRECTOR 1.00 MGMT 10,003 11,580
PUBLIC WORKS DIRECTOR NEW 1.00 MGMT 10,003 11,580
CHIEF BUILDING OFFICIAL/PW MGR 1.00 MGMT 8,992 10,409
PRINCIPAL PLANNER 1.00 MGMT 8,546 9,893
MAINTENANCE WORKER I 1.00 SEIU 4,001 5,106
MAINTENANCE WORKER Ill 1.00 SEIU 4,453 5,684
SENIOR MAINTENANCE WORKER 2.00 SEIU 4,993 6,372
POLICE CHIEF note 1 1.00 CONTR 14,946 14,946
POLICE LIEUTENANT 1.00 POA 9,223 11,771
POLICE SERGEANT 2.00 POA 7,605 9,706
POLICE CORPORAL 2.00 POA 6,581 8,400
POLICE OFFICER 5.00 POA 6,268 8,000
POLICE SERVICES TECH/CSO 1.00 POA 5,069 6,469
DISPATCHER 4.00 POA 5,069 6,469
MANAGEMENT ANALYST MGMT 6,738 7,800
DEPUTY TOWN CLERK - MGMT 5,541 7,072
PUBLIC WORKS DIRECTOR - MGMT 10,003 11,580
ASSISTANT PLANNER - MGMT 5,614 6,499
ASSOCIATE PLANNER - MGMT 6,147 7,116
SENIOR PLANNER MGMT 7,686 8,897
ADMINISTRATIVE ASSISTANT - SEIU 4,120 5,259
MAINTENANCE WORKER II - SEIU 4,203 5,364
TOTAL FULL TIME (FTE) 28.00
PART TIME EMPLOYEES:
HOURLY
FINANCE OFFICE ASSISTANT
PLANNING TECH
POLICE CADET (2)
ACCOUNTANT 1/11(2)
DISPATCHER (4)
RESERVE POLICE OFFICER (2)
ASSISTANT PLANNER
CONSULTING PUBLIC WORKS DIRECTOR
RECREATION & COMMUNITY SERVICES MGR
EVENTS & VOLUNTEER COORDINATOR
MARKETING & COMMUNICATION SPECIALIST
TOTAL PART TIME (FTE)
TOTAL FTE
0.10 0.10
0.25 0.80
1.00 0.25
a.so
0.67 0.63
0.60 a.so
5.40 33.40
LOW
15.30 15.30
16.83 -
27.71 -
31.45 -
33.12 25.50
37.74 NOTE: Certain elected positions: (5) COUNCILMEMBERS and (1) TREASURER are paid $300/mo Table includes all authorized positions including those which are frozen or vacant Salaries shown are "Base Wages" and do not include incentive, overtime, premium pay note 1 - Employment Agreement
Page A-3
HIGH
15.56 31.45
17.85 43.69
35.37 43.74
36.40 60.00
34.10 26.01
37.74 LOW HIGH
209,095 209,095
50,544 64,508
120,038 138,958
120,038 138,958
120,038 138,958
120,038 138,958
107,905 124,914
102,555 118,720
48,007 61,271
53,439 68,203
59,910 76,462
179,348 179,348
110,672 141,249
91,257 116,470
78,975 100,795
75,215 95,995
60,825 77,630
60,825 77,630
80,854 93,599
66,489 84,858
120,038 138,958
67,370 77,989
73,761 85,388
92,229 106,766
49,442 63,102
50,432 64,366
TOWN OF FAIRFAX
SALARY SCHEDULE
FOR FISCAL YEAR 2021/22
AS OF 7/1/21
FULL TIME EMPLOYEES:
TOWN MANAGER
ADMINISTRATIVE ASSISTANT II
DEP TOWN CLERK/ASST TO THE TOWN MGR
FINANCE DIRECTOR
PLANNING & BUILDING DIRECTOR
PUBLIC WORKS DIRECTOR
CHIEF BUILDING OFFICIAL/PW MGR
PRINCIPAL PLANNER
SUSTAINABILITY COORDINATOR
MAINTENANCE WORKER I
MAINTENANCE WORKER Ill
SENIOR MAINTENANCE WORKER
POLICE CHIEF
POLICE LIEUTENANT
POLICE SERGEANT
POLICE CORPORAL
POLICE OFFICER
POLICE SERVICES TECH/CSO
DISPATCHER
MANAGEMENT ANALYST
DEPUTY TOWN CLERK
PUBLIC WORKS DIRECTOR
ASSISTANT PLANNER
ASSOCIATE PLANNER
SENIOR PLANNER
ADMINISTRATIVE ASSISTANT
MAINTENANCE WORKER II
TOTAL FULL TIME (FTE)
PART TIME EMPLOYEES:
ADMINISTRATIVE ASSISTANT
DEPUTY TOWN CLERK
FINANCE OFFICE ASSISTANT
PLANNING TECH
POLICE CADET (2)
ACCOUNTANT 1/11(2)
DISPATCHER (4)
RESERVE POLICE OFFICER (2)
ASSISTANT PLANNER
CONSULTING PUBLIC WORKS DIRECTOR
RECREATION & COMMUNITY SERVICES MGR
EVENTS & VOLUNTEER COORDINATOR
MARKETING & COMMUNICATION SPECIALIST
TOTAL PART TIME (FTE)
TOTALFTE
note 1
NEW
note 1
211 221 231
FTE UNIT
1.00 CONTR 0.70 0.30
1.00 SEIU 0.25
1.00 MGMT 1.00
1.00 MGMT 0.10
1.00 MGMT
1.00 MGMT
1.00 MGMT
1.00 MGMT
0.50 MGMT
1.00 SEIU
1.00 SEIU
2.00 SEIU
1.00 CONTR
1.00 POA
2.00 POA
2.00 POA
5.00 POA
1.00 POA
4.00 POA
MGMT
- MGMT
. MGMT
- MGMT
- MGMT
. MGMT
. SEIU
- SEIU
28.50 0.95 1.00 0.40
0.10 a.so
5.40 0.50 0.10
33.90 0.95 1.50 0.50
241 311
0.25 0.90
1.00 1.00
0.90 2.25
0.10 0.10
0.70 0.50
0.80 0.60
1.70 2.85
321 411 I
0.25 0.75
1.00 1.00
2.00 2.00
5.00 1.00
4.00 1.00 16.00
0.25 1.00
0.25 1.50
1.00 17.50
510 511
0.10 1.00
0.25 0.25
1.00 1.00
1.35 2.25
0.42 0.125
0.42 0.13
1.77 2.38
611 616 617 621 625 911
0.25 a.so 025
1.00 1.50 0.25 0.25
0.125
0.30 0.63
0.30 0.13 0.30 0.30 0.63
1.63 0.30 0.55 0.63 0.25
TOWN OF FAIRFAX
DEBT SERVICE SCHEDULES
1. 2/1/18 - COUNTY OF MARIN - CAPITAL IMPROVEMENT LOAN 5 YEAR LOAN Note# Issue Date Due Date Principal
Note 1 2/13/2018 2/1/2019 3.5% $ 100,000
Note 2 2/13/2018 2/1/2020 3.5% 100,000
Note 3 2/13/2018 2/1/2021 3.5% 100,000
Note 4 2/13/2018 2/1/2022 3.5% - 3.75% 100,000
Note 5 2/13/2018 2/1/2023 3.5%- 4.0% 100,000
TOTAL PAYMENTS: $ 500,000
PROJECT DESCRIPTION (approximate amounts)
51-810 STREET RESURFACING & REPAIR- MONO ALLEY
51-856 MEADOW WAY BRIDGE
Interest
$ 3,385
6,885
10,385
14,133
18,130
$ 52,918
51-871 BRIDGE PREVENTATIVE MAINT - SPRUCE MARIN CANYON BRIDGES 51-873 CREEK ROAD BRIDGE
53-887 SELECTED STREET RESURFACING
53-894 PARKADE IMPROVEMENTS
TOTAL
Total Payment
$ 103,385
106,885
110,385
114,133
118,130
$ 552,918
County Loan
$ 60,000
57,000
34,000
14,000
143,000
192,000
$ 500,000
2. 2017 LEASE REVENUE BONDS (REFUNDING PERS SIDEFUND AND PRE-2013 UAL) $3,860,000
PRINCIPAL RATE INTEREST PAYMENT
FY17 $ 113,000 5.40% $ 85,113 $ 198,113
FY18 254,000 5.40% 198,909 452,909
FY19 282,000 5.40% 184,842 466,842
FY20 312,000 5.40% 169,182 481,182
FY21 151,000 5.40% 78,273 229,273
REFINANCED 9/29/20
TOTALS $1,112,000 $ 716,319 $ 1,828,319
3. 2020 LEASE REVENUE BONDS (REFINANCING 2017 LEASE AND UAL AT 6-30-21) $9,402,000 FY21
FY22
FY23
FY24
FY25
FY26
FY27
FY28
FY29
FY30
FY31
FY32
FY33
FY34
FY35
FY36
FY37
PRINCIPAL RATE INTEREST PAYMENT
$ 185,000 3.45% $ 109,925 $ 294,925
237,000 3.45% 314,640 551,640
320,000 3.45% 305,101 625,101
375,000 3.45% 293,198 668,198
435,000 3.45% 279,312 714,312
472,000 3.45% 263,770 735,770
515,000 3.45% 246,848 761,848
557,000 3.45% 228,459 785,459
601,000 3.45% 208,587 809,587
649,000 3.45% 187,145 836,145
699,000 3.45% 164,013 863,013
751,000 3.45% 139,121 890,121
766,000 3.45% 113,091 879,091
781,000 3.45% 86,543 867,543
777,000 3.45% 59,806 836,806
752,000 3.45% 33,586 785,586
530,000 3.45% 9,143 539,143
TOTALS $9,402,000 $ 3,042,287 $ 12,444,287
Page A-5
TABLE F
TOWN OF FAIRFAX
HEALTHCARE RATES (MONTHLY}
2012 TO 2022
l<AISER (HMO)
1 2
3+ (BENCHMARK)
PERS PLATINUM/CHOICE (PPO)
1 2
3+
BLUE SHIELD ACCESS+ (HMO)
1 2
3+
PERS GOLD/SELECT (PPO)
1 2
3+
PORAC (ASSOC)
1 2
3+
PERS CARE (PPO)
1 2
3+
ANTHEM BLUE CROSS TRADITIO
1 2
3+
ANTHEM BLUE CROSS SELECT (H
1 2
3+
2012
610.44
1,220.88
1,587.14
574.15
1,148.30
1,492.79
711.10
1,422.20
1,848.86
487.39
974.78
1,267.21
556.00
1,041.00
1,323.00
1,029.23
2,058.46
2,676.00
NAL (HMO}
MO)
2017
733.39
1,466.78
1,906.81
830.30
1,660.60
2,158.78
1,024.85
2,049.70
2,664.61
736.27
1,472.54
1,914.30
699.00
1,467.00
1,876.00
932.39
1,864.78
2,424.21
990.05
1,980.10
2,574.13
783.46
1,566.92
2,037.00
Page A-6
.A. chg .A. chg .A. chg
2021 2022 1 YR 5 YR 10 YR
813.64 857.06 5.3% 16.9% 40.4%
1,627.28 1,714.12 5.3% 16.9% 40.4%
2,115.46 2,228.36 5.3% 16.9% 40.4%
935.84 1,057.01 12.9% 27.3% 84.1%
1,627.28 2,114.02 29.9% 27.3% 84.1%
2,115.46 2,748.23 29.9% 27.3% 84.1%
1,170.08 1,116.01 -4.6% 8.9% 56.9%
2,340.16 2,232.02 -4.6% 8.9% 56.9%
3,042.21 2,901.63 -4.6% 8.9% 56.9%
566.67 701.23 23.7% -4.8% 43.9%
1,133.34 1,402.46 23.7% -4.8% 43.9%
1,473.34 1,823.20 23.7% -4.8% 43.9%
799.00 799.00 0.0% 14.3% 43.7%
1,725.00 1,725.00 0.0% 17.6% 65.7%
2,199.00 2,199.00 0.0% 17.2% 66.2%
1,294.69
2,589.38
3,366.19
1,307.86 1,304.00 -0.3% 31.7%
2,615.72 2,608.00 -0.3% 31.7%
3,400.44 3,390.40 -0.3% 31.7%
925.60 1,015.81 9.7% 29.7%
1,851.20 2,031.62 9.7% 29.7%
2,406.56 2,641.11 9.7% 29.7%
MEASURE A WORKPLAN
MEASURE A- PARKS is detailed in Fund 23 (on page 67)
DESCRIPTION:
Measure A is the one-quarter of one-percent sales tax approved by County voters in 2012. As a condition of receiving the funds, the Town must submit a work plan to the County of Marin detailing the proposed uses of the funds.
Each year the Town's Measure A Advisory Committee (Committee) meets to recommend allocations for the upcoming year. For FY21-22, the County estimates Fairfax will receive approximately $61,000 in Measure A sales tax revenue.
The Measure A Advisory Committee met in June 2021 to discuss the allocation of funds including the surplus sales tax revenue received in FY20-21 and carryover of funds from previous years.
MEASURE A PARKFUNOSALLOCATION FY21·22 A B C 0
Proposed Proposed
Estimated Proposed
Expenditures Carryover
County Est
$47,000 Total Available:
Project/Program FY20·21 FV20·21
I Parkland/Open Space ,'\cquisitian $ $ 70,000
lv1aint/Repair Ped T mill mprovements $ 2,000.6S $ 22,524 �epiace Pavilion Ughtinf< & Hot Water Heater $
. $ 19,371
_:.\/omen's Club lmero11. (e.Ji:• stai:e, roof, bathrooms, lighting) $10,672.65 $ 9,973 ! Replace Peri Park Equipment $80,000.00 $ .
Reallocate Pavilion ta Peri Park to reim b for casts $
.
Replace wooden 2 seat swing with new BEARS 2-3 seat swing Peri Park exercise equ]_pment
Bicvde ovmo track
$ . s
.
Allocation
FY21-22
Add. Soles Tax received
$ 14,000.28
CoumyEst
$ 60,877.18
$ 74,877.46
FY21·22
$ 17,500
$ 22,500
s
.
$ 10,000
s
$
.
$ 6,000
$ 8,877
$ 10,000
s
-
s
.
Recommended
s
$
$
$
$
$
s
s
$
s
Allocation
w/Carryover
FYZl-22
87,500
45,024
19,973
19,371
6,000
8,877
10 000
Total $ 92,673 $ 121,869 $ 74,877 $ 196,746
Column A ("Est. Expenditures") reflects the estimated year end expenditures for projects.
Column B ("Carry-Over") represents the funding allocated to a project in a previous year(s), but not spent in FY20-21. Column D ("Proposed Recommended Allocation") is the combination of funds from Column B and Column C. The County requires the Town to reallocate carryover funds each year.
The Measure A Advisory Committee consists of:
• Councilmember Goddard and Councilmember Coler
• 2 Fairfax Open Space members: Susan Pascal Beran, Brad Handel • Fairfax Parks and Rec Commissioner: Chris Borjian
• Fairfax Volunteer Board member: Marcia Custer
Page A-7
PAVEMENT MANAGEMENT PLAN
The Pavement Management Program (PMP) is a strategy designed to assist the Town with the maintenance and rehabilitation of its roads. The PMP focuses on maintenance treatments to extend the life cycle of roads. The PMP is developed based on a software system designed to take into account the overall condition of the Town's road network and annual street capital budget. The PMP recommends the most cost effective approach for the Town to undertake to maintain its roads.
The following list identifies the road sections and maintenance treatment for the Town to undertake based on a budget of $400,000 which also includes design costs. The list is intended to be guide for staff as field conditions may dedicate revisions to the type of road treatment (e.g., slurry seal, asphalt overlays) and which portions of the road to repair. The Town will be trying an asphalt rubber product which has a higher rubber content and may allow us to treat more roads for the same costs as rubberized asphalt.
Attached is the road detail for FY21-22.
Page A-8
Town of Fairfax Scenarios - Sections Selected for Treatment Interest: 3.00% Inflation: 3.00% Printed: 6/10/2021
Scenario: $400K Scenario
Year Budget PM Year Budget PM Year Budget PM
2020 $400,000 10% 2022 $400,000 10% 2024 $400,000 10%
2021 $400,000 10% 2023 $400,000 10%
Year: 2020
Treatment
Surface Current PC! PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment BELMONT AVENUE PASTORI AVENUE KENT AVENUE SELMON 10 271 24 6,504 R AC/AC 58 61 71 $3,614 23,101 MICROSURFACING BOTHIN ROAD 1041'WEST OF TOWN LIMITS BOTHIN 30 1,031 25 25,775 C AC/AC 65 68 77 $14,320 33,667 MICROSURFACING
OLEMA ROAD
BROADWAY CLAUS BANK BROADW 10b 155 60 9,300 C AC/AC 68 77 $5,167 28,387 MICROSURFACING CANYON ROAD 1017' WEST OF 2454' WEST OF CANYON 20 1,437 17 24,429 C ACIAC 60 71 $13,572 24,120 MICROSURFACING
CASCADE DRIVE CASCADE
DRIVE
CASCADE DRIVE 690'WEST OF CANYON ROAD CASCAD 50 933 21 19,593 R AC/AC 64 67 76 $10,885 22,760 MICROSURFACING
MEADOW WAY
CENTER BOULEVARD 727' NORTH OF PACHECO CENTER 30 599 54 32,346 R AC/AC 63 66 75 $17,970 22,824 MICROSURFACING
PASTORI AVENUE AVENUE
FORREST AVENUE 1230' EAST OF 2230' EAST OF FORREA 30 1,000 14 14,000 C AC/PCC 65 68 77 $7,778 33,053 MICROSURFACING
SUMMER AVENUE SUMMER
AVENUE
FRUSTUCK AVENUE MANZANITA ROAD WILLIS LANE FRUSTU 30 1,029 14,406 C AC 64 68 77 $8,004 20,437 MICROSURFACING LIVE OAK AVENUE MAPLE AVENU 1027' WEST OF LIVEOA 10 1,027 18,486 R AC/AC 67 69 78 $10,270 25,834 MICROSURFACING
MAPLE AVENUE
MANZANITA ROAD 991 FRM FRUSTUCK MANZAR 20 594 14 8,316 R AC/AC 59 62 72 $4,620 22,268 MICROSURFACING
WRENDEN AVENUE
FRUSTRUCK INT
OAK TREE LANE SIR FRANCIS DEAD END OAKTRE 10 494 29 14,326 R AC/AC 61 64 74 $7,959 23,678 MICROSURFACING DRAKE
BOULEVARD
OLEMA ROAD SIR FRANCIS MARIN ROAD OLEMAR 62 66 76 $14,000 19,617 MICROSURFACING DRAKE
BOULEVARD
OLEMA ROAD MARIN ROAD TOWN LIMITS OLEMAR 20 1,480 23 34,040 C AC 65 78 $18,912 20,754 MICROSURFACING PINE DRIVE 635'WEST OF 1900' WEST OF PINEDR 20 1,265 14 17,710 C AC/AC 65 77 $9,839 31,042 MICROSURFACING
LAUREL DRIVE LAUREL DRIVE
SCENIC ROAD 200 14 2,800 A AC/AC 57 60 71 $1,556 33,654 MICROSURFACING SCENIC ROAD 200' WEST OF BAY 400' NORTH OF SCENIC 30 922 15 13,830 A AC/AC 60 63 73 $7,684 34,689 MICROSURFACING
ROAD REDWOOD
ROAD
SEQUOIA ROAD LOWER SCENIC SPRUCE ROAD SEQUOI 10 974 19 18,506 R AC/AC 66 69 78 $10,282 24,474 MICROSURFACING ROAD
SIR FRANCIS DRAKE TOWN LIMITS PACHECO SIRFRA 10 1,526 36 54,936 A AC/AC 65 68 77 $30,520 44,289 MICROSURFACING
BOULEVARD AVENUE
SIR FRANCIS DRAKE PACHECO BANK STREET SIRFRA 20 819 35 28,665 A AC 57 61 72 $15,925 28,775 MICROSURFACING
BOULEVARD AVENUE
TAMALPAIS ROAD 1050' SOUTH OF BERRY TRAIL TAMALP 30 812 16 12,992 A AC/AC 58 61 72 $7,218 34,436 MICROSURFACING
SCENIC ROAD
** - Treatment from Project Selection 1 MTC StreetSaver Scenarios Criteria:
Town of Fairfax Scenarios - Sections Selected for Treatment Interest: 3.00% Inflation: 3.00% Printed: 6/10/2021
Scenario: $400K Scenario
Year: 2020
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment WESTBRAE DRIVE OLEMA ROAD OLEMA ROAD WESTBR 10 760 25 19,000 R AC/AC 57 60 70 $10,556 21,966 MICROSURFACING WREDEN AVENUE FRUSTUCK MANZANITA WREDEN 20 543 15 8,145 R AC/AC 62 65 74 $4,525 23,605 MICROSURFACING
AVENUE ROAD
Treatment Total $235,176
SCENIC ROAD 400' NORTH OF REDWOOD SCENIC 40 458 14 6,412 A AC/AC 64 67 100 $22,799 16,298 THICK AC
REDWOOD ROAD ROAD OURUBBERIZED
ASPHALT
TAMALPAIS ROAD BERRY TRAIL MOUNTAIN VIEW TAMALP 40 835 15 12,525 A AC/AC 66 69 100 $44,534 15,652 THICK AC
ROAD OURUBBERIZED
ASPHALT
Treatment Total $67,333
ALDER COURT LANDSDALE AVE DEAD END ALDERC 10 195 12 2,340 R AC/AC 81 83 90 $910 28,827 SLURRY SEAL HICKORY ROAD CASADE DR CYPRESS DR HICKOR 05 178 20 3,560 R AC 78 80 88 $1,385 41,329 SLURRY SEAL TAMALPAIS ROAD SPRUCE ROAD INT. 60 FT W. OF TAMALP 10B 370 16 5,920 A AC/AC 78 80 87 $2,303 80,964 SLURRY SEAL SCENIC
TAMALPAIS ROAD SCENIC ROAD 1050' SOUTH OF TAMALP 20 1,050 15 15,750 A AC/AC 83 84 91 $6,125 91,420 SLURRY SEAL
SCENIC ROAD
Treatment Total $10,723
REDWOOD ROAD 1240' WEST OF 1800' WEST OF
SCENIC ROAD SCENIC ROAD
SHERMAN AVENUE BOLINAS ROAD DOMINGA SHERMA 10 262 18 4,716 R AC/AC 61 64 100 $16,768 11,089 MILL AND THIN
AVENUE OVERLAY
Treatment Total $44,644
IVY LANE PORTEOUS MEERNA IVYLAN 10 118 18 2,124 R AC/AC 42 45 100 $11,328 9,192 MILL AND THICK
AVENUE AVENUE OVERLAY
Treatment Total $11,328
Year 2020 Area Total 484,492 Year 2020 Total $369,204
Year: 2021
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment CENTER BOULEVARD PASTOR! AVENUE 727' NORTH OF CENTER 20 727 51 37,077 R AC 67 68 77 $21,217 20,319 MICROSURFACING
PASTORI
AVENUE
--
FORREST AVENUE SUMMER AVENUE 1230' EAST OF FORREA 20 1,230 14 17,220 C AC/PCC 68 69 78 $9,854 34,051 MICROSURFACING SUMMER
AVENUE
** - Treatment from Project Selection 2 MTC StreetSaver Scenarios Criteria:
Town of Fairfax Scenarios - Sections Selected for Treatment Interest: 3.00% Inflation: 3.00% Printed: 6/10/2021
Scenario: $400K Scenario
Year: 2021
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment GLEN DRIVE SIR FRANCIS 1260' NORTH GLENDR 10 1,260 35 44,100 C AC/AC 68 69 78 $25,235 34,451 MICROSURFACING
DRAKE OF SFD BLVD
BOULEVARD
KENT AVENUE BELMONT SIR FRANCIS KENTAV 10 481 24 11,544 R AC 68 69 78 $6,606 20,509 MICROSURFACING
AVENUE DRAKE BLVD
PINE DRIVE 1900' WEST OF 2760' WEST OF PINEDR 30 860 14 12,040 C AC/AC 68 69 78 $6,890 32,051 MICROSURFACING
LAUREL DRIVE LAUREL DRIVE
SPRING LANE HILLSIDE DRIVE DEAD END SPRING 10 1,376 15 20,640 R AC/AC 68 69 78 $11,811 20,757 MICROSURFACING Treatment Total $81,613
CASCADE DRIVE SOLINAS DRIVE 1285' WEST OF CASCAD 10 1,285 32 41,120 C AC/AC 74 75 83 $16,471 57,143 SLURRY SEAL
SOLINAS DRIVE
MAIN COURT PACHECO DEAD END MAINC 10 208 20 4,160 R AC/AC 79 80 87 $1,667 39,195 SLURRY SEAL AVENUE
MEERNA AVENUE IVY LANE HILLSIDE DRIVE MEERNA 20 942 18 16,956 C AC/AC 77 78 86 $6,792 63,455 SLURRY SEAL SIR FRANCIS DRAKE GLEN DRIVE TOWN LIMITS SIRFRA 100 1,302 45 58,590 A AC/AC 79 80 87 $23,469 71,124 SLURRY SEAL
BOULEVARD
Treatment Total $48,399
TAMALPAIS ROAD SCENIC ROAD DEAD END TAMALP 60 1,135 10 11,350 A AC/AC 77 78 80 $121 491,928 SEAL CRACKS Treatment Total $121
SOLINAS ROAD BROADWAY PARK ROAD SOLINA 10 962 34 32,708 A AC 39 41 100 $179,676 14,896 MILL AND THICK
OVERLAY
SCENIC ROAD ACACIA ROAD TAMALPIAS SCENIC 10 625 24 15,000 A AC 44 46 100 $82,400 14,494 MILL AND THICK
ROAD OVERLAY
Treatment Total $262,076
Year 2021 Area Total 322,505 Year 2021 Total $392,209
Year: 2022
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment CASCADE DRIVE 1285' WEST OF LAUREL DRIVE CASCAD 20 853 21 17,913 C AC/AC 70 69 78 $10,558 33,139 MICROSURFACING
SOLINAS DR
MURIEL PLACE LOWER SCENIC DEAD END MURIEL 10 485 21 10,185 R AC/AC 70 69 78 $6,003 26,200 MICROSURFACING ROAD
SIR FRANCIS DRAKE BANK STREET BROADWAY SIRFRA 30 939 36 33,804 A AC 69 68 77 $19,924 28,789 MICROSURFACING
BOULEVARD
WREDEN AVENUE 70 69 78 $5,432 25,648 MICROSURFACING
Treatment Total $41,917
** - Treatment from Project Selection 3 MTC StreetSaver Scenarios Criteria:
Town of Fairfax Scenarios - Sections Selected for Treatment Interest: 3.00% Inflation: 3.00% Printed: 6/10/2021
Scenario: $400K Scenario
Year: 2022
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PC! Before After Cost Rating Treatment FORREST AVENUE MEERNM SUMMER FORREA 10 1,080 14 15,120 C AC/AC 72 71 80 $6,239 50,530 SLURRY SEAL
AVENUE AVENUE
GLEN DRIVE 1260' NORTH OF TOWN LIMIT GLENDR 20 1,200 40 48,000 C AC/AC 73 72 81 $19,804 52,814 SLURRY SEAL
SFD BLVD
MANZANITA COURT MANZANITA ROAD DEAD END MANZAC 10 10 1,230 R AC 79 86 $508 27,267 SLURRY SEAL SCENIC ROAD REDWOOD ROAD TAMALPIAS SCENIC 50 14 8,120 A ACIAC 85 91 $3,351 58,828 SLURRY SEAL ROAD
Treatment Total $29,902
SCENIC ROAD TAMALPIAS ROAD BAY ROAD SCENIC 20A 535 14 7,490 AC/AC 87 88 $13 1,305,666 SEAL CRACKS TAMALPAIS ROAD MOUNTAIN VIEW SCENIC ROAD TAMALP 50 590 12 7,080 AC/AC 87 88 $13 1,305,666 SEAL CRACKS ROAD
Treatment Total $26
BARKER AVENUE PORTEOUS DEAD END BARKER 10 345 18 6,210 R AC/AC 64 63 100 $23,425 10,186 MILL AND THIN
AVENUE OVERLAY
BROADWAY AZALEA AVENUE 50 FT. NW BROADW 35A 50 22 1,100 C AC/AC 70 69 100 $4,150 9,936 MILL AND THIN AZALEA AVE. OVERLAY
CASCADE DRIVE 890'WEST OF 1770' WEST OF CASCAD 70 880 15 13,200 R AC/AC 62 61 100 $49,792 10,916 MILL AND THIN
CANYON ROAD CANYON ROAD OVERLAY
CYPRESS DRIVE 1700' NORTH OF 935' NORTH OF CYPRES 40 765 16 12,240 C AC/AC 69 68 100 $46,171 10,536 MILL AND THIN
LAUREL DRIVE LAUREL DRIVE OVERLAY
LAUREL DRIVE CASCADE DRIVE PINE ROAD LAUREL 10 950 14 13,300 C AC 69 68 100 $50,169 12,358 MILL AND THIN
OVERLAY
PINE DRIVE LAUREL DRIVE 635'WEST OF PINEDR 10 635 16 10,160 C AC/AC 63 62 100 $38,325 12,312 MILL AND THIN
LAUREL DRIVE OVERLAY
Treatment Total $212,032
SCENIC ROAD TAMALPIAS ROAD UPPER SCENIC SCENIC 60 1,145 15 17,175 A AC 46 44 100 $97,179 14,241 MILL AND THICK
ROAD OVERLAY
Treatment Total $97,179
Year 2022 Area Total 231,543 Year 2022 Total $381,056
Year: 2023
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment BOTHIN ROAD OLEMA ROAD 1041' WEST OF BOTHIN 20 1,041 26 27,066 C AC/AC 71 68 78 $16,431 32,657 MICROSURFACING
OLEMAROAD
Treatment Total $16,431
SIR FRANCIS DRAKE BROADWAY SAN MIGUEL SIRFRA 40 939 47 44,133 A AC 71 68 100 $171,468 15,553 THICK AC
BOULEVARD COURT OURUBBERIZED
ASPHALT
** - Treatment from Project Selection 4 MTC StreetSaver Scenarios Criteria:
Town of Fairfax Scenarios - Sections Selected for Treatment Interest: 3.00% Inflation: 3.00% Printed: 6/10/2021
Scenario: $400K Scenario
Year: 2023
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment SIR FRANCIS DRAKE SAN MIGUEL OAK TREE LANE SIRFRA 50 870 35 30,450 A AC 71 68 100 $118,306 15,553 THICK AC
BOULEVARD COURT OURUBBERIZED
ASPHALT
Treatment Total $289,774
BOTHIN ROAD MARIN AVENUE OLEMA ROAD BOTHIN 10 460 26 11,960 C AC/AC 79 77 85 $5,083 39,183 SLURRY SEAL CANYON ROAD CASCADE DRIVE 1017' WEST OF CANYON 10 1,017 14 14,238 C AC/AC 76 74 82 $6,051 48,008 SLURRY SEAL
CASCADE
DRIVE
COOLIDGE AVENUE BELMONT BELLE AVENUE COOLID 10 227 14 3,178 R ACIAC 90 88 93 $1,351 18,858 SLURRY SEAL AVENUE
CYPRESS DRIVE 935' NORTH OF LAUREL DRIVE CYPRES 50 1,700 16 27,200 C ACIAC 76 73 82 $11,559 47,889 SLURRY SEAL LAUREL
IRON SPRINGS ROAD ROCK RIDGE DEAD END IRONSP
ROAD
SCHOOL STREET PARK ROAD DEAD END SCHOOL 20 150 25 3,750 R AC 79 77 85 $1,594 32,400 SLURRY SEAL SPRUCE ROAD PARK ROAD 610 FT WEST OF SPRUCE 15 610 12 7,320 C AC/AC 73 70 79 $3,111 47,669 SLURRY SEAL
PARK ROAD
SPRUCE ROAD 61 0 FT WEST OF TAMALPIAS SPRUCE 25 765 12 9,180 C AC/AC 78 76 84 $3,902 39,607 SLURRY SEAL
PARK ROAD ROAD
TAMALPAIS ROAD SCENIC ROAD DEAD END TAMALP 60 1,135 10 11,350 A AC/AC 77 77 85 $4,824 50,899 SLURRY SEAL Treatment Total $41,994
SCENIC ROAD 400' NORTH OF REDWOOD SCENIC 40 458 14 6,412 A AC/AC 64 86 87 $20 850,296 SEAL CRACKS
REDWOOD ROAD ROAD
SIR FRANCIS DRAKE TOWN LIMITS PACHECO SIRFRA 10 1,526 36 54,936 A AC/AC 65 73 76 $769 604,515 SEAL CRACKS
BOULEVARD AVENUE
TAMALPAIS ROAD SPRUCE ROAD INT. 60 FT W. OF TAMALP 10B 370 16 5,920 A AC/AC 78 85 86 $29 1,473,513 SEAL CRACKS SCENIC
TAMALPAIS ROAD BERRY TRAIL MOUNTAIN VIEW TAMALP 40 835 15 12,525 A AC/AC 66 86 87 $38 850,296 SEAL CRACKS ROAD
Treatment Total $856
BROADWAY 50 FT NW AZALEA SIR FRANCIS 7,480 C AC 47 41 100 $43,593 10,144 MILL AND THICK AVE. DRAKE BLVD. OVERLAY
Treatment Total $43,593
Year 2023 Area Total 287,730 Year 2023 Total $392,648
Year: 2024
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment CASCADE DRIVE LAUREL DRIVE MEADOW WAY CASCAD 30 1,295 20 25,900 R AC/AC 72 68 78 $16,195 23,237 MICROSURFACING ** Treatment from Project Selection 5 MTC StreetSaver
Scenarios Criteria:
Town of Fairfax Scenarios - Sections Selected for Treatment Interest: 3.00% Inflation: 3.00% Printed: 6/10/2021
Scenario: $400K Scenario
Year: 2024
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment MARIN ROAD MANOR ROAD SIR FRANCIS MAR!NR 20 140 48 6,720 C AC 75 68 7B $4,202 20,899 MICROSURFACING (TOP OF CIRCLE) DRAKE BLVD
RIDGEWAY AVENUE LIVE OAK AV END RIDGEW 10 1,350 16 21,600 R AC/AC 72 69 7B $13,507 24,983 MICROSURFACING Treatment Total $33,904
CASCADE DRIVE 1770' WEST OF DEAD END CASCAD 80 833 15 12,495 R AC/AC 76 73 82 $5,470 37,268 SLURRY SEAL
CANYON ROAD
MARIN ROAD OLEMA ROAD MANOR ROAD MARINR 10 398 25 9,950 C AC/AC 79 75 83 $4,356 38,549 SLURRY SEAL (AROUND
CIRCLE)
SIR FRANCIS DRAKE 455' NORTH OF GLEN DRIVE SIRFRA 90 795 60 47,700 A AC/AC 85 81 88 $20,879 49,897 SLURRY SEAL
BOULEVARD JUNE COURT
Treatment Total $30,705
BOLINAS ROAD BROADWAY PARK ROAD BOLINA 10 962 34 32,708 A AC 39 86 87 $103 825,530 SEAL CRACKS BRIDGE COURT DOMINGA AVENUE DEAD END BRIDGE 10 97 16 1,552 R AC/AC 90 87 $6 464,208 SEAL CRACKS COURT LANE DOMINGA AVENUE DEAD END COURTL 10 141 14 1,974 R AC/AC 90 87 $7 464,208 SEAL CRACKS MONO AVENUE SOLINAS RD PACHECO AV MONOAV 10 525 16 8,400 MOUNTAIN VIEW ROAD MANZANITA ROAD TAMALPIAS MOUNTA 10 1,035 14 14,490 R AC/AC 83 84 $111 295,857 SEAL CRACKS ROAD
SCENIC ROAD ACACIA ROAD TAMALPIAS SCENIC 10 625 24 15,000 A AC 44 86 87 $47 825,530 SEAL CRACKS ROAD
SIR FRANCIS DRAKE GLEN DRIVE TOWN LIMITS SIRFRA 100 1,302 45 58,590 A AC/AC 79 84 85 $344 1,152,184 SEAL CRACKS
BOULEVARD
TAMALPAIS ROAD SCENIC ROAD 1050' SOUTH OF TAMALP 20 1,050 15 15,750 A AC/AC 83 88 89
SCENIC ROAD
Treatment Total $659
67 63 100 $18,489 9,593 MILL AND THIN
OVERLAY
Treatment Total $18,489
SOLINAS ROAD PARK ROAD CASCADE BOLINA 20 1,227 36 44,172 A AC 50 42 100 $265,152 13,555 MILL AND THICK
DRIVE OVERLAY
FRUSTUCK AVENUE 500'WEST OF SOLINAS ROAD FRUSTU 50 500 14 7,000 C AC 54 44 100 $42,019 9,732 MILL AND THICK
SOLINAS ROAD OVERLAY
Treatment Total $307,171
Year 2024 Area Total 328,621 Year 2024 Total $390,928
Grand Total Section Area: 1,654,891 Grand Total $1,926,045 ** - Treatment from Project Selection 6 MTC StreetSaver Scenarios Criteria:
Ordinance Titles
TOWN OF FAIRFAX
ORDINANCES AND RESOLUTIONS
APRIL 2021 TO APRIL 2022
1. URGENCY Ordinance Temporarily Prohibiting Residential Evictions Without Cause Through September 30, 2021. Adopted June 16, 2021.
2. Amending Chapter 17.020 and Adding Section 17.020.030(C) to Include the Requirement of a Design Review Permit for Changes in the Exterior Color of a Structure or the Alteration of a Significant Design Element which is a Part of the Design of the Building in Limited Commercial CL, Highway Commercial CH, Central Commercial CC, Service Commercial CS, Commercial Recreation CR, Planned Development District POD, Multiple Family Residential RM and Multiple Family Residential-Senior Residential RM-S Zones. Adopted July 7, 2021.
3. Removing Subsection (B) from Section 2.12.030, "Residency Requirement." Adopted July 7, 2021.
4. Adding Chapter 15.05 Entitled "All-Electric Construction in Newly Constructed Buildings" To Title 15 of the Fairfax Municipal Code. Adopted September 1, 2021.
5. Establishing Paid Sick Leave Requirements for All Employers in the Town With 25 Or Fewer Employees for Covid-19 Related Reasons. Adopted September 1, 2021.
6. Amending Chapter 8.44 (Clean Indoor and Outdoor Air and Health Protection - Smoking Regulations) of Title 8 (Health and Safety) of the Fairfax Municipal Code to Address Smoking in Multi-Unit Residences. Adopted November 3, 2021.
7. Amending Chapter 8.08 of the Fairfax Municipal Code Relating to Solid Waste, Recyclables, and Organic Waste. Adopted December 1, 2021.
8. Adding Chapter 16.22 Urban Lot Splits and Chapter 17.049 Two-Unit Projects to the Town of Fairfax Town Code and Determining the Ordinance to Be Exempt From CEQA. Adopted December 1, 2021.
9. Amending Section 17.048.010 of the Fairfax Municipal Code Regarding Accessory Dwelling Units and Determining the Ordinance to Be Exempt From CEQA. Adopted January 19, 2022.
Resolutions
1. Establishing a Community Emergency Preparedness Committee. Adopted 05-05-21.
2. Extending the Expiration Date to May 8, 2022, Of Temporary Outdoor Use Permits to Allow Restaurants and Other Businesses to Provide Outdoor Dining, Other A-9 ( )
Retail/Commercial Uses, And Curbside Pickup. Adopted 05-05-21.
3. Extending the Terms of Certain Right-Of-Way Use Agreements for Temporary Outdoor Uses to May 8, 2022. Adopted 05-05-21.
4. Upholding the Planning Commission Action Approving Hill Area Residential Development, Design Review, Tree Removal and Excavation Permits and A Retaining Wall Height Variance, Application 21-03, For the Construction of A 23 Foot Tall, 2,511 Square-Foot, Three Bedroom, Two and A Half Bathroom, Single-Family Residence and Access Driveway At 64 Spring Lane, Assessor's Parcel No. 002-174-
05. Adopted 06-02-21.
5. Approving a List of Projects Funded by SB 1: The Road Repair and Accountability Act For FY 21-22. Adopted 06-02-21.
6. Proclaiming June as "Lesbian, Gay, Bisexual, Transgender, Questioning+ Pride Month". Adopted 06-02-21.
7. Setting the Amount of $200 for the Special Municipal Services Tax for Fiscal Year 2021-22. Adopted 06-16-21.
8. Setting the Utility Users' Tax Rate of 4% for Fiscal Year 2021-22. Adopted 06-16-21.
9. Setting the Pension Tax Rate of $.091 per $100 of assessed valuation to Support Fairfax Pension Obligations for Fiscal Year 2021-22. Adopted 06-16-21.
10. Setting a Fee of $15 per run-off unit for the Purpose of Funding Local Stormwater Pollution Prevention Activities for Fiscal Year 2021-22. Adopted 06-16-21.
11. Setting a Fee of $15 per run-off unit for the Purpose of Funding Local Stormwater Pollution Prevention Activities for Fiscal Year 2021-22. Adopted 06-16-21.
12. Confirming and Levying the Ross Valley Paramedic Authority (RVPA) Tax in the amount of $87.50 for Fiscal Year 2021-22. Adopted 06-16-21.
13.Authorizing the Town Manager to Execute Grant Funding Contracts/Agreements with Caltrans. Adopted 06-16-21.
14. Continuing Expenditures and Revenues in Accordance with the Fiscal Year 2020-21 Town Budget and Continuing the Fiscal Year 2021-22 Town Budget Adoption.
Adopted 06-16-21.
15.Appointing Adam Politzer as Town Manager on An Interim Basis and Approving Employment Contract. Adopted 07-07-21.
16.Adopting the Climate Action Plan. Adopted 07-07-21.
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17.Adopting the Town of Fairfax Operating and Capital Improvement Budgets for Fiscal Year July 1, 2021 Through June 30, 2022 and Providing for The Appropriation of Expenditures in Said Budgets and Repealing All Resolutions In Conflict Herewith.
Adopted 07-07-21.
18. Making Certain Findings and Determinations in Compliance with Section XIIIB Of the California Constitution (Gann Initiative) And Setting the Appropriations Limit for Fiscal Year 2021-22. Adopted 07-07-21.
19. Extending the Marin County Abandoned Vehicle Service Authority Vehicle Registration Fee Until April 2032. Adopted 07-07-21.
20. Setting the Living Wage Pursuant to the Annual Review Requirements of Section
8.56.020 Of the Town Code. Adopted 08-04-21.
21. Approving a Side Letter to Amend and Extend the Memorandum of Understanding (MOU) With the Service Employees International Union Local 1021 Miscellaneous Unit (SEIU) For the Period of July 1, 2018 Through June 30, 2021 for a Period of One Year, Through and Including June 30, 2022. Adopted 08-04-21.
22.Approving a Side Letter to Amend the Memorandum of Understanding (MOU) With the Fairfax Police Officers Association (POA) for the Period of July 1, 2018 Through June 30, 2022. Adopted 08-04-21.
23. Further Amending and Extending Resolution 18-31 (management wages and benefits). Adopted 08-04-21.
24. Adopting an Annual Salary Schedule. Adopted 08-04-21.
25. Modifying the Composition of and Extending the Term for The Members of The Racial Equity and Social Justice Committee ("RESJ"). Adopted 08-04-21.
26. Promoting Voluntary Water Conservation Efforts. Adopted 9-01-21.
27.Appointing Jonathon Goldman as Public Works Director on an Interim Basis and Approving Employment Contract. Adopted 9-22-21.
28.Authorizing the Town Manager to Negotiate and Execute Up to Five Separate Contracts for Public Work Capital Repairs, each in an Amount Not-To-Exceed $60,000, Without Any Supplemental Appropriations (I.E., Within Adopted Budgets) For Projects Deemed Urgent by the Interim Public Works Director. Adopted 9-22-21.
29.Accepting Land Donation from Pellolio Family and Authorizing Interim Town Manager to Execute Property Donation Agreement and Take Actions Necessary to Effectuate the Donation. Adopted 10-06-21.
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30. Making Findings and Determinations Under AB 361 for the Continuation of Virtual Meetings. Adopted 10-06-21.
31.Authorizing the Town Manager to Purchase and Outfit Two Police Vehicles for an Amount Not to Exceed $130,000 and Declare One Vehicle as Surplus. Adopted 10- 06-22.
32. Establishing Its Regular Meeting Dates in The Months of January and July in Calendar Year 2022. Adopted 11-06-21.
33. Supporting the Goa! of Reaching 100% Zero Emission Vehicle Sales in California by 2030. Adopted 11-06-21.
34. Making Findings and Determinations under AB 361 for the Continuation of Virtual Meetings. Adopted 11-06-21.
35. Making Findings and Determinations under AB 361 for the Continuation of Virtual Meetings. Adopted 12-01-21.
36.Amending Annual Salary Schedule for Fiscal Year 2021-22 Adopted Pursuant to Resolution No. 21-34. Adopted 12-01-21.
37.Authorizing Issuance of Notices of Completion for Three Urgent Projects: Upper Bay Road Pavement; Broadway Underground Storm Drain Repairs and Paving of a 300- Foot Segment of Oak Road. Adopted 12-01-21.
38. Authorizing a Professional Services Agreement with Pavement Engineering, Inc. for Paving Project Design. Adopted 12-01-21.
39.Authorizing Notice Inviting Bids for Construction of the 145 Canyon Roadway Repair Project.
40. Authorizing Notice Inviting Bids for Construction of the Trail Improvement Project.
Adopted 12-01-21.
41.Amending the General Plan to Replace the Terms "Community Character" and "Neighborhood Character" with More Specific Descriptions of the Intended Meaning of Those Phrases. Adopted 12-01-21.
42.Appointing Heather Abrams as Town Manager and Approving Employment Contract with Heather Abrams. Adopted 12-15-21.
43. Declaring the Existence of a Local Emergency at or Near 2378 Sir Francis Drake Boulevard, Fairfax, And Authorizing the Emergency Procurement of Materials and Labor Without Competitive Bidding. Adopted 12-15-21.
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44. Establishing Maximum Rates to Be Collected by Marin Sanitary Service for Solid Waste Services Effective January 1, 2022, in the Town of Fairfax and Approving the Third Amendment to the Franchise Agreement with Marin Sanitary Service. Adopted 12-15-21.
45. Making Findings and Determinations Under Ab 361 For the Continuation of Virtual Meetings. Adopted O 1-19-22.
46.Authorizing Amendment No. 2 To the Professional Services Agreement with Tom Origer & Associates for Archeology Associated with The Pavilion Seismic Retrofit Project. Adopted 01-19-22.
47.Authorizing an Agreement with The Federated Indians of Graton Rancheria for Treatment of Tribal Cultural Resources and Tribal Monitoring for The Pavilion Project. Adopted 01-19-22.
48.Authorizing a Professional Services Agreement with SP! Consulting Engineers, Inc.
For Advice on Constructability and Bid Document Preparation Associated with The Pavilion Seismic Retrofit Project.' Adopted 01-19-22.
49. Setting the Date of The Regular Monthly Meeting of The Fairfax Planning Commission and Repealing and Replacing All Prior Resolutions Re Same. Adopted 01-19-22.
50. Confirming the Continued Existence of a Local Emergency at or Near 2378 Sir Francis Drake Boulevard, Fairfax, and Continuing Authorization for the Emergency Procurement of Materials and Labor Without Competitive Bidding. Adopted 01-19-
22. 51. Making Findings and Determinations Under Ab 361 For the Continuation of Virtual Meetings. Adopted 02-02-22.
52. Confirming the Continued Existence of a Local Emergency at or Near 2378 Sir Francis Drake Boulevard, Fairfax, and Continuing Authorization for the Emergency Procurement of Materials and Labor Without Competitive Bidding. Adopted 02-02-
22. 53.Approving Job Classification for The Climate Action Coordinator. Adopted 02-02-22.
54. Further Amending "Exhibit A- Salary Range" to Resolution 18-31. Adopted 02-02-
22. 55.Amending Annual Salary Schedule for Fiscal Year 2021-22 Adopted Pursuant to Resolution Nos. 21-34 and 21-46. Adopted 02-02-22.
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56.Authorizing the Interim Town Manager to Execute an lnteragency Agreement to Provide Climate Action Coordinator Services to the Town of San Anselmo. Adopted 02-02-22.
57.Authorizing the Interim Town Manager to Execute an lnteragency Agreement with the Town of Corte Madera for the Provision of Administrative Analyst Services.
Adopted 02-02-22.
58.Authorizing the Town Manager to: (A) Negotiate Public Work Up To $25,000 For Improvements to The Photovoltaic System at The Pavilion to Provide Level 3 EV Charging Capability Without Ground Disturbance; (B) Purchase One (1) Beam Global Solar EV Arc™ With Chargepoint Dual Port J-1772 Plug Mobile Solar Panel Electric Vehicle Charger System at California State Department of General Services Contract Id 1-18-61-16 Prices; and (C) Sole-Source Purchase One (1) 2022 Ford F150 Lightning Crew Cab 4x4 Lightning Pro EV from Downtown Ford Sales. Adopted 02-02-22.
59. Denying a Commercial Cannabis Business Permit, Design Review Permit and Sign Exception Permit for a Medical Cannabis Dispensary/Adult Retail Delivery Only Business at 1930 Sir Francis Drake Boulevard. Adopted 03-02-22.
60. Dismissing as Moot an Appeal of a Planning Commission denial of a Conditional Use Permit and Formula Business Conditional Use Permit for a Medical Cannabis Storefront Retailer/Adult-Use Retail Delivery-Only Business located at 1930 Sir Francis Drake Boulevard. Adopted 03-02-22.
61. Making Findings and Determinations Under Ab 361 For the Continuation of Virtual Meetings. Adopted 03-02-22.
62. Proclaiming the Termination of The Local Emergency at Or Near 2378 Sir Francis Drake Boulevard First Declared on December 15, 2021 and Then Confirmed and Continued January 19, 2022 and Again February 2, 2022. Adopted 03-02-22.
63. Making a Supplemental Budget Appropriation, Authorizing Payment, Accepting the Work as Complete and Directing the Issuance of a Notice of Completion for the Temporary Repairs Made to the Roadway at or near 2378 Sir Francis Drake Boulevard in Response to the Local Emergency Declared December 15, 2021.
Adopted 03-02-22.
64.Appointing Hamid Shamsapour as Public Works Director on an Interim Basis and Approving Employment Contract. Adopted 03-02-22.
65. Declaring the Existence of A Local Emergency At Or Near 195 Pine Drive, Fairfax, And Authorizing The Emergency Procurement Of Materials And Labor Without Competitive Bidding. Adopted March 30, 2022.
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66. Making Findings and Determinations Under AB 361 tor the Continuation of Virtual Meetings. Adopted April 6, 2022.
67.Authorizing the Town Manager to Establish a 401(A) Governmental Money Purchase Deferred Compensation Plan. Adopted April 6, 2022.
68. In Support of the Digital Marin Strategic Plan. Adopted April 6, 2022.
69. Confirming the Continued Existence of a Local Emergency at or Near 195 Pine Drive, Fairfax, and Continuing Authorization for the Emergency Procurement of Materials and Labor without Competitive Bidding. Adopted April 6, 2022.
70. Extending the Terms of Certain Right-of-Way Use Agreements for Temporary Outdoor Uses and Temporary Outdoor Use Permits to Allow Restaurants and Other Businesses to Provide Outdoor Dining, Other Retail/Commercial Uses, and Curbside Pickup to November 1, 2022. Adopted April 6, 2022.
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