Item-6-Budget-Hearing-FY22-23 — Fairfax City Council, June 15, 2022

AGENDA ITEM #6

TOWN OF FAIRFAX

STAFF REPORT
June 15, 2022
TO: Mayor and Town Council
FROM: Heather Abrams, Town Manager and Michael Vivrette, Finance Director SUBJECT: Conduct Public Hearing for Fiscal Year 2022-23 Proposed Operating and Capital Improvement Budget
_________________________________________________________________________________ CONTINUED FROM THE JUNE 1, 2022 TOWN COUNCIL MEETING

RECOMMENDATION
Review and discuss the proposed budget for Fiscal Year (FY) 2022/2023.

BACKGROUND
The proposed budget was provided as a supplement to the May 4, 2022 Council Agenda Packet for advance review. The budget workshop on May 13, 2022 allowed the Council to discuss the draft budget and direct any changes before the budget hearing (originally scheduled on June 1, 2022 but continued to this meeting). At the hearing, the Council is expected to receive public input and to review the budget briefly. The adoption of the budget for the Fiscal Year beginning July 1, 2022 and ending June 30, 2023 (FY22/23) is scheduled for the July 6, 2022 Council meeting.

The attached proposed budget reflects the long-term strategic plan directed by the Council in March and the policy goals articulated by the Council. The town budget is a planning document that authorizes the use of public funds for staff and projects approved by the Council. It contains budgets by departments, staffing allocations, and the Capital Improvement Program (CIP). Although projects are authorized in the budget process, any agreements totaling more than $25,000 come to the Council for approval before signature by the Town Manager. Generally, municipal budgets should be managed to the bottom line, meaning that the expenditures by line are estimates and importance is placed on staying within the greater policy goals and guidelines of the Council.

For FY 21/22, the Council approved a budget that included hiring a Public Works Director and providing funds for major public works projects. Much of FY 21/22 has been spent working on emergencies and updating the status of several works long in process, thus many of the planned projects were not completed.

DISCUSSION
The attached proposed budget shows that the projected reserve at the end of FY 21/22 is

48.9% reserve. For FY 22/23, the budget at the budget workshop in May anticipated ending the year with a 26.9% reserve, still well above the 25% reserve policy established by Council.

Revenues are projected to increase over both actual and budgeted revenues for last fiscal year. Council and the community have voiced their desire to see projects completed and additional services provided. Council members expressed a desire to maintain a 30% 2 reserve, and the attached revised budget reflects that. This revision was accomplished by using CIP fund balance and a balance carried in the Town’s insurance pool, and by reduced salary costs in safety, public works and planning, due to the anticipation that open positions will not be filled immediately when the FY year begins. Additionally, smaller reductions were made to several other line items.

Please note that the Pavilion seismic and ADA retrofit project is shown as it was prior to the May Budget workshop; this is because discussions are on-going with the Federal Emergency Management Agency (FEMA) and California Governor’s Office of Emergency Services (CalOES) regarding grant funding. Depending on the outcome, this project may be canceled and the general funding would be saved (shown in the amount of $81,000 for FY 22/23), or the Council may allocate significantly more funding to the project in order to take advantage of the grant offered by FEMA/CalOES (that option could reduce reserves or require a shortterm loan). Staff anticipates bringing this specific item back to Council for decision making in July.

Over all, the proposed FY 22/23 budget reflects approximately 5% growth in allocations for all categories. Drawdown of some reserves is needed to complete the proposed projects, and the attached FY 22/23 budget maintains a robust 30% reserve, well above the Council’s prudent 25% reserve policy. Of particular note, several significant infrastructure projects are planned, including road repairs, bridge rehabilitations, beginning required interior work to the Fairfax Fire Station, seismic work and an all-electric kitchen for the Pavilion. American Rescue Plan Act (ARPA) funds are one-time monies in the amount of $1.8 million; staff is recommending that they be used for a significant eligible project, storm water handling to help prevent catastrophic flooding in downtown and at Town Hall. A full ARPA workshop may still eb held if the Council chooses; there are years left before expenditure of the recently received funds needs to be completed. In addition, the Housing Element and Safety Element will be completed in FY 22/23.

Modest growth in staff and consultants is funded and very much needed to deliver the projects requested of the Town. One new full-time Analyst would manage agreements for rent and eviction control, work on emergency preparedness, provide Brown Act support, and work on special projects as they arise via Council direction to the Town Manager. Approval of a job description and salary range will come to the Council under a separate action, and therefore is not reflected in the organizational chart included in this proposed budget.

To highlight the Town’s commitment to Climate and the Environment, a new fiscal department has been created, where salaries, supplies, and projects of the department can be seen clearly. There are several exciting projects planned here, in keeping with the Council and community’s desire to forward electrification in buildings and transportation, which are key to achieving Fairfax’s Climate Action Plan goals. Elsewhere in the budget, in the vehicle replacement section, electric vehicles are shown, and in the building and supply areas, electric equipment will replace the Town’s aging gas heaters and gas landscape equipment.

Police Department Budget Notes
The proposed FY 22/23 Police budget represents an 7.3% increase compared to the adopted FY 21/22 Budget. Out of the 7.3% total increase, approximately 2/3 is due to MOU-governed increases, federal law requirements, Insurance Pool fixed costs, and the Town’s refinance of 3 unfunded liability. Only 6.9% is due to Operational Expenses and 27% is for the addition of 1 FTE Police Dispatcher.

The Fairfax Police Department through their services to the community generates approximately $1.8 million of revenue that is allocated to Town General Fund and other Town accounts. It does not show as revenue to the police department. However, these funds should be considered as an offset to the overall cost of police operations when looking at the Police Department budget.

The following are examples of revenue streams generated by the Police Department annually. Please note that revenue totals vary on a yearly basis. $114,000 Dispatching Contracts (with Ross Police and College of Marin Police) $812,561 Pension Tax police portion (paid by residents on property tax bill) $170,000 COPS grant (Community Oriented Policing)
$7,000 Police Training Reimbursement (POST)
$30,000 Vehicle Code Fines / Miscellaneous Fees
$100,000 Parking and other fines
$106,200 Prop 172 Sales Tax Revenue (police)
$378,000 Measure F Police allocation
$12,000 Special Police Services (includes Booking fees) $5,000 Festival
$50,000 Vehicle Insurance Reimbursements
$1,788,081 TOTAL revenue generated by Fairfax Police Department

FISCAL IMPACT
The budget sets the resources available for Council priorities.

ATTACHMENT
Proposed FY 22/23 Budget

TOWN OF FAIRFAX
2022 - 2023
Operating and
Capital Improvement
PROPOSED Budget
MAYOR
Stephanie Hellman

VICE MAYOR
Chance Cutrano

COUNCIL MEMBERS
Barbara Coler
Renee Goddard
Bruce Ackerman
6/9/22 12:46 PM
Version 3.0

OPERATING BUDGET
Table of Contents
Budget Resolution

PROPOSED BUDGET
FY 2022-2023

TABLE OF CONTENTS
PAGE
Budget Message ....... .. ........................ ......... ........ .... .... ... ........ ....... .... ........ ................ ..... .. i-ix Summaries - All Funds (including budget comparisons) .... ................ ......... .. ... ... ... ........... . 1 A-D lnterfund Transfers - All Funds ......... ...... ............... ..... ... ............. ............. ..... .... ........ .... ..... 2 Appropriations - All Funds ...... ... ......................... .. .......... .... ........ ....... ..... .......... ................. 3 General Fund at a Glance (graphic) .. ...................... .. .. ... ..... ............ ............. ........ .. ..... ...... 4 General Fund Summary .... .......................................................... ............ .... ........... ...... ... .. 5 General Fund Revenue Detail. ........... .. ....................... .. ............. .. .. .. ............... .... .. ... ......... 6-7 General Fund Appropriations Summary .................. .... .... ............. ...... ... ................ .. ........ .. 8 General Fund Appropriations Summary by Object ........... ...... .......... .. ..... .. ...... ................. 9 DEPARTMENT/ ACTIVITY DETAIL FUND-DEPT. #
Town Manager Message ............ ....... .. ............ ... ... ......... .. ..... .. .. ... .. .... .. ....... .. .... ... .. ... ... .. 10-12 TownCouncil .................... .. ... .. .......... ............... 01-111 ......... .. ............. .. .. .. .................. 13 Town Treasurer .............. ... ...... ... .. ............... ..... 01-112 ... ...... ............. .... ... .. ........... .. .... 14 lndependentAuditor ......... ................................. 01-116 ............. ...... ........... .... ..... ......... 15 Town Attorney ..... .............. ... ....... .. .... .. .............. 01-121 .. .................... .. .......... .............. 16 Town Manager ..................................... ...... ....... 01-211 ............. ..... ... ................. .......... 17 Town Clerk/Elections Message ........... .... .. .. .......... ... ..... .......... ...... .. ... .......... ... ........ ....... 18 Town Clerk .... ...... .... ..... ........... ........... ...... .. ....... 01-221 .............. ... ............................... 19 Elections .. .. .. ..................................................... 01-222 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Personnel ............. .. .. .. ..... .. ................ ... ... ......... 01-231 ............ ...... ................. ..... ........ 21 Finance Message .............. ....... .... ........................... ..... .. ............... ................. .... ... ......... 22-23 Finance ........ ................................ .... ..... .... ........ 01-241 .... ..... ........ .................. .. ........... 24 Planning & Building Services Message ... ........... ..... .. ........ .... ...... .... .. .... ... .. ..... .... 25-26 Planning ... .... .... ......... ............. ......... .. ... ......... .... 01-311 ......... .................. ..... ..... ... ........ 27 Building Inspection & Permits ........... .... .... .... .... 01-321 ................... ... ... ............. ........ .. 28 Police Message ... .... ....... ............. .... ... .... .. .. ............. .... .. ..... ....... .... ................ ... ....... 29-30 Police ....... ....... ............ ..... .............. ....... ... ......... 01-411 ........ .. ...... .. ............ ................ .. 31-32 Disaster Prep & EOC ....... ..... ......... .. .... ............. 01-418 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Ross Valley Fire Message ........ ...... .. ..... .. ......... .. ..... ............. .. .... .. ... ........ ...... ..... .... 34 Ross Valley Fire ............ ... .... .......... .............. .. .. . 01-421 ......... ....... .............. .. .. ...... ........ 35 Public Works Administration Message ........ ......... .. ................ ... .. ... .. .... ..... ........... 36-37 Public Works Administration ... ....... ................... 01-510 ... .. ........ ... ............. ....... ...... ..... . 38 Street Maintenance & Public Works ......... ... .. .... 01-511 ................ ... .... ... ........... ........... 39 Street Lighting ... ..... .. ........... ....... .. ......... .. .. ..... ... 01-512 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40 Climate & Environment Message ... ............ ... .......... ....... ............ .. ... ................ ......... ...... 41 Climate & Environment ... ....... .................... ....... 01-514 .. ....... ....... .. ................ ...... .... .... 42 Park Maintenance Message .... ....................... .. ............... .. .. .......... ................ ... .. .. .. ........ 43 Park Maintenance .. ... ............................ ............ 01-611 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44

PROPOSED BUDGET
FY 2022-2023

TABLE OF CONTENTS
DEPARTMENT/ ACTIVITY DETAIL FUND-DEPT. # PAGE
Recreation & Community Services Message ... .. ...... .... ............ .................... ........ ......... 45-47 Community Services (Volunteers for Fairfax) ... . 01-616 .. .. ... ... .................. ... ..... ... ....... .. 48 Recreation Events .... .. .. ........... ..... ... ........... .... ... 01-617 .. ... ... .. .. .......... .. ........ .... ... ......... 49 Recreation Classes/ Activities .... .. ... ... ................ 01-621 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50 Summer Camps ........ .......... ..... ............. .. .......... 01-622 .......... ....... ............... ......... ....... 51 Rental Facilities .. .......... ....... .................... .... .. ....... 01-625 ........... .. .. .. ................. .. ... ......... 52 Non Departmental ....... ........................... ............ ... 01-715 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Building Maintenance ......... ... ............................... . 01-911 .. ................. ...... .............. .. ... .. .. 54 02 Dry Period ..... ........ ... .. .... .. .. .. ............................ 02-715 ..... ........ ......... .... .... ......... ......... . 55 03 Field Equip Replacement ...... ........ .......... ......... 03-923 ........ ........ ................... ............. 56 04 Building & Planning ... .... ..... ...... ............. ........... 04-715 ......... .......... .... ............. ...... .... .. 57 05 Town Facility Improvement .... .. .. ... ... ...... .. ........ 05-924 .......... .. .. .. ...... ....... .... ............ .. . 58 06 Retirement ....... .... ....................................... ... .. 06-715 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 07 Special Police .. ... ........ .... ........ ... ... ... ........ ........ 07-715 ............ ..... ......... .... .... ............. . 60 08 Office Equip Replacement .. ..... .. ... .. ......... .... .... 08-928 ... ..... .. ... ................... .. ........ ...... 61 12 Fairfax Festival ........................ .......... .... .... .... .. 12-622 ... ... ... .... ......... .. .. ......... ............ . 62 20 Measure F - Municipal Services ....................... 20-715 ........ ..... ... ..... ........... .... .... ........ 63 21 Gas Tax ............ ............. .... ......... ...... ............... 21-715 ........ .... .... ................ .. .... ... ..... .. 64 22 Measure A/AA Transportation ........ .. ... .. .. .. ....... 22-715 .. .. ..... ....... ........... ..................... 65 23 Measure A Parks ..... ...... .. ..... .. ...... .. .... ......... .... 23-715 ...... ...... .. .... .. .............. .. ............ 66 25 Federal Stimulus Funds .. .. ... .. ............. .... ......... 25-715 .... ... ......... ......... .. .. .............. ..... 67 4X Debt Service Measure K ...... ........................... .43 to 45-716 .... ...... ..... ......... ... ............. 68 48 Lease Agreement. ............ ............ ... .... ............ .48-715 . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . 69 51 CIP - Grants Capital Projects .. .... ..................... 51-XXX ... .. ............... ..................... ...... 70 52 CIP - Storm Recovery Capital Projects ............ 52-XXX ................. ...... ......... ........ ....... 71 53 CIP - Town Capital Projects ...... .. .. ........ .. .. .. ..... 53-XXX .......... ....................... ........ ...... 72 73 Open Space .... .. ...... ......... ...... ...... ... ... ............ .. 73-673 ............. .................. .... ... .......... 73

CAPITAL IMPROVEMENT BUDGET
Capital Projects Summary .. .. ........... ............. ..... .... 51 - 53 ................ ... .............. .... ..... ...... 74-77 Capital Projects Detail. ... ...... ......... ............ .. .......... 51 - 53 .............. .............. ..... ....... ........ 78-101

APPENDIX
Town of Fairfax Demographics ........... .. ..................... ................... .. .. ... ................ ... .... ...... A-1 Town of Fairfax Organizational Chart & Principal Officials . . . . . . .. . . . . . . .. . . .. . ..... ... . . . . .. ... .. . . . . .. .. A-2 Salary Schedule for FY 2022-23 ....... ......... .. .............. ................. .... ................. ......... ........ A-3 Allocation of Positions .............. .. .. ... ............ ....... ................................... ........................ .... A-4 Debt Service Schedules ....... ..... ........ ....................... .. .. .. .. ... .......... .......... ... ............... ........ A-5 Healthcare Rates... ... ... ........ ....... ...... .. ... .... .. ......... .................................. ........... .. ............. A-6 Measure A Workplan ..... ..... ... ..... ......... .. ...... ..... .. ...... .... .................. ......... .......... ........ ...... . A-7 Pavement Management Plan... .. ... ................. .. ......... ........ ........ ... ..... ... ... .. .. ..... .. ..... .... .. .. .. A-8 Resolutions & Ordinances... ..... ............. .... ............ .. ... ... ........ ................. .... .. ..................... A-9

TOWN OF FAIRFAX
142 BOLINAS ROAD, FAIRFAX, CALIFORNIA 94930
(4 1 5) 4 5 3 - 1 5 8 4 Fax (4 1 5) 4 5 3 - 161 8
June 15, 2022
Town of Fairfax Proposed Operating and Capital Budgets for Fiscal Year 2022-23 Dear Mayor and Town Council:

The proposed FY22-23 Operating and Capital Budget reflects the revisions made by the Council at its May 13th budget workshop and Council input based on the June 1, 2022 Agenda Packet.

The proposed overall Town budget is approximately $20.2M:
• $13,200,000 for General Fund operations
• $1,200,000 for debt service and other special funds
• $5,800,000 for capital improvement projects
Overall, this budget reflects an emphasis on completing projects needed to keep the town functioning well, including capital improvement projects, clearing some deferred maintenance, and adding staff-effort to the town's highest priority policy areas.

The town is projected to end FY 21-22 with a 48.9% reserve. In FY 22-23, the budget anticipates ending the year with a 30.0% reserve, still well above the 25% reserve policy established by Council. Staff believes this represents a prudent savings while also providing much needed services. The drawdown of reserves is focused on capital improvement and the funding for ongoing services is financially sustainable.

At its May budget workshop, the Council discussed and considered a proposed FY 22-23 budget with a reserve of 25.5%. The increase in reserve shown in this updated Proposed FY 22-23 budget reflects several revisions based on Council direction:

Carryover $95,000 from the Police Department Budget-This funding was unused and will be carried over to purchase new electric vehicles for the department. This carryover can be seen in Fund O 1-411 Police.

Add $108,000 to make upgrades to the pavilion kitchen. This funding will be set aside from general fund 53 for Capital Projects rather than from the Measure A Fund.

Reduce Department expenditures by $350,000 - This was accomplished by adjusting personnel costs in Planning, Public Works Administration and Police to reflect delays in hiring open positions ($180,000); reducing outside services ($93,500); reducing meetings, subscriptions and supplies ($11,500); reducing contingency funds ($20,000); and using our insurance reserve at BCJPIA to pay premiums ($45,000).

Adjustment of Sales tax projections from 20% to 10%.

Reduce Transfers from General Fund to CIP funds - use existing CIP fund balances for projects.

With regard to the American Rescue Plan Act (ARP A) funding, by July 2022, the Town will have received approximately $1.8 million. ARP A funds are placed in Fund 25, which is not included as part of the General Fund expenses so as not to skew the Town's operating budget. At the budget workshop, the Council discussed the concept of using the ARP A funds for one significant qualifying project, that will comply with Federal contracting and reporting standards.

The proposed budget allocates $150,000 of the ARPA funds to a significant stormwater project.

This project will map the town's stormwater system and assess its condition. The next step in this project would be to provide improved stormwater handling. The concept is to use this onetime APRA funding to provide relief from flooding for which Fairfax is famous and which has caused significant concerns for residents, damage to town hall and damage to downtown in previous storms. The Council will have the opportunity to refine the plan for ARP A funds as the project is further developed and will also have the opportunity to determine if the Council wishes to use the ARP A funds for a different significant and qualifying project, once the stormwater mapping and assessment is complete. The Town does not need to specify the use of funds prior to receiving the monies.

REVENUES
For FY22-23, overall General Fund revenues are projected to be approximately 3.7% higher than the FY21-22 budget, when you adjust for sales tax projections. Fairfax frequently compares the proposed budget to the previous adopted budget, for a more apples to apples comparison.

Pages IA and IB of the budget shows the comparison of general fund revenues between the adopted FY21-22 budget and the proposed FY22-23 budget. Below are the highlights.

Overall property taxes are expected to increase of 4.8% (approx. $240,000). Some items of note are:
• Revenues from the Marin Wildfire Prevention Authority (MWP A) reflect the local share of the tax ($96,000). In FY21-22, the Town received its share of the MWPA funds for regional defensible space inspections/mitigation activities while MWP A was getting its operating up and running. This revenue now goes directly to MWP A to provide the same service.
• It should be noted that property tax is based on assessed value of January 2022 and projections are based on Marin County projections of increases.

Sales taxes are projected to grow 10% from the FY 21-22 adopted budget (approximately $164,000).

User taxes consists of the Town's utility user tax of 4% and TOT (i.e., Hotel tax). Fairfax is projecting to receive the same amounts as the prior year. This can be seen by reviewing the information on page IA.

Franchise Fees include fees the Town receives for garbage, PG&E, and cable. The FY22-23 budget reflects a typical year projection (previous assumptions that COVID-19 would reduce franchise fees did not prove correct).
11 Fines and licenses are projected to remain the same as FY 21-22.

Rental and Maintenance fees for Town facilities are projected to remain the same as FY21-22.

Investment Earnings are expected to remain the same as FY21-22.

FY21-22 Revenue from other Agencies reflected an estimated one-time grant revenue for planning activities that did not materialize. Housing Element and related Planning consulting projects represent a significant expense in FY 21-22 and FY 22-23. The expenses, though not every year, are routine and cyclical, based on State requirements for updates.

Charge for Current Services are the revenues the Town receives for its services such recreation activities and dispatch services for the Town of Ross and Community College of Marin. These revenues reflect a temporary decrease in the use of the Pavilion and an increase in police dispatch services due to an updated agreement with College of Marin.

OTHER GENERAL AND SPECIAL FUNDS
The other major funds which contribute revenues towards operating expenses include:

Building & Planning (Fund 04)- Revenues ($625,500) are projected to be higher than FY 21-22 by about 17%. This is a reasonable projection, as actual FY 19-20, actual FY 20-21, and projected FY 21-22 were all above the previously adopted conservative FY 21-22 revenue for Building and Planning.

Retirement Fund (Fund 06)- Revenues are from a Pension Obligation Parcel Tax which was established in the 1960's. Property owners pay $.091 per $100 of assessed valuation. This revenue is to be approximately $1,900,000. These funds can only be used for retirement related costs.

Special Police (Fund 07)- This is the annual COPS grant received from the State. The Town is projected to receive $170,000 this year. This tracks well with the projected amount for FY 21-22.

Measure FIJ (Fund 20)- This is the special municipal service tax of $205/residential & commercial unit. It can be used for public safety, youth/senior programs, capital projects, and wildfire prevention activities. The estimated amount of approximately $744,000 reflects a $18,500 increase from last year.

Gas Tax (Fund 21 )- Gas tax revenue collected by the State is distributed to cities/towns based on population. Gas tax can used for road maintenance/repair and capital projects. The FY22-23 budget projects over $396,000, an approximate 12% increase in Gas Tax based on State projections, which primarily impacts capital projects.

Overall, the above funds combine to contribute approximately $3,835,500 to cover General Fund operating expenses.
1ll

EXPENDITURES
General Fund operational expenses are estimated to be approximately $1,172,000 higher (10.3%) than the adopted FY21-22 budget. The "Appropriations Budget Comparison Table" (Table) on page IC shows a comparison between the adopted FY21-22 budget and the proposed FY22-23 budget by department/division.

Below is a summary of the comparison by departmental categories.

A new department of Climate and Environment has been created to highlight the commitment to fund staff and projects in this area. The projects displayed with allocated funding are well aligned with the Climate Action Committee's (CAC) recommendations.

Town Council reflects the move of $10,000 from Town Council in FY 21-22 to the Climate and Environment budget for CAC related outreach activities.

General Administration reflects the Communication Specialist position previously moved from Recreation and Community Services to under Town Clerk, and $50,000 for a firm to recruit for a Director of Public Works and a Director of Planning, and election costs in FY22-23.

Development Services is the Planning and Building Services Department. The majority of the professional services projected is needed for the Housing Element and other studies such as objective development and design standards (ODDS), and the Eco-village concept.

Public Safety consist of Police, Ross Valley Fire Department (RVFD), and Disaster Preparedness. The Police budget reflects an increase related to the agency costs for the Marin Emergency Radio Authority (MERA) that will be used for system installations that increased as part of the Next Gen Project. The Town's contribution to the Fire Department JPA will increase by approximately $134,000 or 5.1%. The Town's contributions include the annual base contribution plus prior obligations of the JP A before Ross joined. The Fire budget also includes $15,000 for annual facility maintenance costs. This cost is not included in the Town's annual contribution to the JP A
Public Works reflects the inclusion of the cost of a Pubiic Works Director with a potential top salary of $185,000 which is nearer to competitive salary for the industry.

Recreation and Community Services reflects program costs, including minor adjustments suggested at the budget workshop. Please note that this department no longer includes the shared Climate Action staff with San Anselmo (this expense was moved to Climate and Environment), nor the Communications position that was previously moved to Town Clerk.

Parks & Facility Maintenance reflects some needed on-going maintenance, janitorial costs for cleaning of Town rental facilities 5 days/week and includes disinfecting Town facilities.

CAPITAL IMPROVEMENT PROGRAM (CIP)
The proposed FY22-23 CIP budget is an ambitious program with a significant number of road repair projects. The CIP budget is approximately $5,784,000:

IV
• $1,083,000 is for road maintenance and improvement projects, • $1,513,000 for bridges,
• $2,430,000 for the Pavilion Seismic Retrofit project and pavilion kitchen (which may be removed or changed during the budget adoption cycle, depending on pending FEMA decisions),
• $120,000 for sidewalk repair including the downtown area, • $170,000 for emergency storm repairs,
• $70,000 for park and trail and town facility improvements, and • $150,000 for storm drain improvements.

Special Thanks
I would like to specifically thank the Finance Director Michael Vivrette, Town Clerk Michele Gardner, and Analyst Lorena Barrera for their work on this year's budget.

I greatly appreciated the Council's, community's, and staffs support as I recently transitioned into the Fairfax Town Manager on March 1, 2022.

Respectfully Submitted,
Heather Abrams
Town Manager
V
Town of Fairfax
I
ALLFUNDSFY22PROJECTED
I I
ALL FUNDS FY23 DRAFT BUDGET
I 2022~ 23 Operating Budget
~ · FUND SUMMARY Balance I FY 2021-22 I FY 2021-22 I FY 2021-22 I Proj Balance FY 21/22 Balance I FY 2022-23 I FY 2022-23 I FY 2022-23 I PROPOSED FY 22/23 ~'j' 30-Jun-21 Revenues Approp Transfers 30-Jun-22 ACTIVITY 30-Jun-22 Revenues Approp Transfers 30-Jun-23 ACTIVITY 6/9/22 12:52 PM FY21 DRAFT

GENERAL FUNDS -
01 General Fund 4,655,017 8,611,959 (11,096,495) 1,483,150 3,653,631 (1,001,386) 3,653,631 8,509,886 (12,554,636) 2,656,000 2,264,881 (1,388,750) 02 Dry Period Fund 1,000,000 - - - 1,000,000 - 1,000,000 - - - 1,000,000 - 03 Equipment Replacement Fund 194,074 50,000 (21,600) 100,000 322,474 128,400 322,474 - (382,600) 100,000 39,874 (282,600) 04 Building & Planning Fund 60,018 599,325 - (500,000) 159,342 99,325 159,342 625,500 - (600,000) 184,842 25,500 05 Building Improvement Fund 66,421 - (22,230) 90,000 134,191 67,770 134,191 - (250,000) 125,000 9,191 (125,000) 06 Retirement Fund 130,996 1,871,096 - (1,800,000) 202,092 71,096 202,092 1,958,200 (O) (1,700,000) 460,292 258,200 08 Office Equip Replacement Fund (13,618) - (63,418) 80,000 2,964 16,582 2,964 - (30,000) 30,000 2,964 - Total General Funds 6,092,907 11,132,380 (11,203,743) (546,850) 5,474,693 (618,214) 5,474,693 11,093,586 (13,217,236) 611,000 3,962,043 (1,512,650)

48.9% 30.0%

SPECIAL REVENUE FUNDS
07 Special Police Fund 51,527 172,043 - (190,000) 33,570 (17,957) 33,570 170,000 - (200,000) 3,570 (30,000) 12 Fairfax Festival Fund (19,485) 41,000 (39,800) 20,000 1,715 21,200 1,715 41,000 (31,700) (5,000) 6,015 4,300 20 Measure F - Municipal Svs Tax Fund 6,588 722,811 - (725,000) 4,398 (2,189) 4,398 744,000 - (730,000) 18,398 14,000 21 Gas Tax Fund 171,609 358,076 - (488,347) 41,338 (130,271) 41,338 396,191 - (435,000) 2,529 (38,809) 22 Measure NAA - Transportation 161,128 143,220 - - 304,348 143,220 304,348 - - (294,240) 10,108 (294,240) 23 Measure A - Parks 138,765 60,877 - (10,404) 189,238 50,473 189,238 26,655 - (39,973) 175,920 (13,318) 25 Federal Stimulus Funds - 899,711 (33,373) - 866,338 866,338 866,338 899,711 - (150,000) 1,616,049 749,711 Total Special Revenue Funds 510,132 1,498,026 (39,800) (1,393,751) 574,608 64,475 1,440,946 2,277,557 (31,700) (1,854,213) 1,832,590 391,644 - -

DEBT SERVICE FUNDS - -
43-45 Measure K - Debt Service 640,034 511,300 (571,099) - 580,235 (59,799) 580,235 541,700 (580,969) - 540,966 (39,269) 48 Lease Agreement 4,409 551,640 (551,640) 4,409 - 4,409 625,101 (625,101) 4,409 - Total Debt Service Funds 644,443 1,062,940 (1,122,739) - 584,644 (59,799) 584,644 1,166,801 (1,206,070) - 545,375 (39,269) - -

CAPITAL PROJECTS - -
51 Capital Projects - Grants 853,956 361,871 (717,324) 233,751 732,255 (121,702) 732,255 3,470,978 (4,743,743) 649,213 108,703 (623,552) 52 Capital Projects - Storm Recovery (558,954) 361,871 (509,013) 750,000 43,904 602,858 43,904 - (170,000) 170,000 43,904 - 53 Capital Projects - Town (818,604) 254,975 (153,011) 955,000 238,360 1,056,964 238,360 250,000 {870,000) 420,000 38,360 (200,000) Total Capital Projects Funds (523,601) 978,717 (1,379,348) 1,938,751 1,014,519 1,538,120 1,014,519 3,720,978 (5,783,743) 1,239,213 190,967 (823,552) - -

FIDUCIARY FUNDS - -
73 Open Space 46,045 8,200 (1,850) 1,850 54,245 8,200 54,245 2,000 (4,000) 4,000 56,245 2,000 Total Fiduciary Funds 46,045 8,200 (1,850) 1,850 54,245 8,200 54,245 2,000 (4,000) 4,000 56,245 2,000 - -
TOTALS 6,769,926 15,579,974 (13,780,853) - 8,569,047 1,799,121 8,569,047 18,260,922 (20,242,749) - 6,587,220 (1,981,827)

Page 1 ends

.~·· Town of Fairfax ~ .... GENERAL FUND .. ~ 2022-23 Operating Budget REVENUE BUDGET COMPARISON FY 2021-22 FY 2022-23 BUDGET DIFFERENCE Adopted PROPOSED .&$ I .&%
01-010-101 Property Taxes - Secured 3,192,300 3,383,838 191 ,538 6.0% 01-010-102 Property Taxes - Unsecured 6,400 6,400 0.0%
01-010-103 Property Taxes - Prior 2,000 2,000 0.0%
01-010-104 Real Estate Transfer Tax 62,400 75,000 12,600 20.2% 01 -010-110 Supplemental Property Taxes 120,000 115,900 (4,100) -3.4% 01-010-112 ERAF Excess Distribution 650,000 650,000 0.0% 01-010-113 Storm Run-Off Fee 53,200 53,200 0.0%
01-010-xxx MWPA Wildfire Tax 96,000 96,000 0.0%
01-010-117 Property Tax In-Lieu of VLF 860,000 900,000 40,000 4.7% Total Property Taxes 5,042,300 5,282,338 240,038 4.8%
01-010-106 Sales Tax ("Bradley Burns") 672,000 739,200 67,200 10.0% 01-010-111 1 /2 cent Sales Tax - Prop. 172 106,200 116,820 10,620 10.0% 01-010-118 3/4 cent Sales Tax - Measure C 864,000 950,400 86,400 10.0% 01-010-118 1/2 cent Sales Tax - Measure D
Total Sales Taxes 1,642,200 1,806,420 164,220 10.0%
01-010-108 Utility Users Tax - Telecom 58,000 63,000 5,000 8.6% 01-010-109 Utility Users Tax - Energy 280,000 300,000 20,000 7.1% 01-010-114 Hotel Users Tax 12,000 17,000 5,000 41 .7%
Total User Taxes 350,000 380,000 30,000 8.6%
01 -020-201 Garbage 280,000 280,000 0.0%
01-020-202 Gas & Electric 80,000 80,000 0.0%
01-020-203 Cable 120,000 120,000 0.0%
Total Franchise Fees 480,000 480,000 0.0%
01 - GENERAL FUND TAXES & FEES 7,514,500 7,948,758 434,258 5.8%

Page 1 ends

·-·~ Town of Fairfax ~ 2022-23 Operating Budget .
., ..........

REVENUE BUDGET COMPARISON FY 2021-22 FY 2022-23 BUDGET DIFFERENCE Adopted PROPOSED .A$ I .A.%
01-030-301 Business Licenses 120,000 120,000 0.0%
01-040-401 Vehicle Code Fines 30,000 30,000 0.0%
01-040-402 Parking & Other Fines 100,000 100,000 0.0%
Total Fines & Licenses 250,000 250,000 0.0%
01-050-501 Rents - Women's Club and Other 10,000 10,000 0.0% 01-050-504 Rents - Pavilion weddings etc 2,000 2,000 0.0% 01-050-506 Rents - Pavilion - Other 2,000 2,000 0.0%
01-050-507 Janitor.Maint fees 300 300 0.0%
Total Rental & Maintenance Fees 14,300 14,300 0.0%
01-050-500 Interest Earnings - Bank 1,300 1,300 0.0%
01-050-502 Interest Earnings - LAIF 20,000 20,000 0 0.0% Total Investment Earnings 21,300 21,300 0.0%
01-060-602 Motor Vehicle License Fees
01-060-607 Homeowner's Property Tax Rebates (HOPTR) 13,000 13,000 0.0% 01-060-614 State Aid 0
01-060-615 Police Training Reimbursement (POST) 7,000 9,000 2,000 28.6% 01-060-xxx SB 2 Planning Grant 205,000 0 (205,000) -100.0% 01-060-699 Other & Miscellaneous Revenues & WC 15,000 15,000 0.0% 01-070-702 Environmental Grants 17,200 40,000 22,800 132.6% Total Revenues From Other Agencies 257,200 77,000 (180,200) -70.1% 01-080-802 Sale Of Maps & Publications/Copies 1,500 1,500 0.0% 01-080-803 Special Police Services (includes booking fees) 6,000 6,820 820 13.7% 01-080-804 Police Dispatch Services 102,000 114,000 12,000 11.8% 01-080-814 Miscellaneous - General 17,000 17,000 0.0%
01-080-903 General Recreation 4,000 4,000 0.0%
01-090-508 Recreation Rentals 6,000 6,000 0.0%
01-090-790 Recreation Fundraising 14,000 14,000 0.0%
01-090-822 Recreation Summer Camp Fees 15,420 15,420 0.0% 01 -090-904 Recreation Classes & Partnerships 21,788 21,788 0.0% Total Charges For Current Services 187,708 200,528 12,820 6.8% 01 - GENERAL FUND TAXES & FEES 7,514,500 7,948,758 434,258 5.8% 01 - GENERAL FUND TOTAL 8,245,008 8,511,886 266,878 3.2%

Page 18 ends

163~ Town of Fairfax
I

GENERAL FUND
I ~ 2022~ 23 Operating Budget
APPROPRIATIONS BUDGET COMPARISON FY 2021-22 FY 2022-23 BUDGET DIFFERENCE Adopted PROPOSED A$ I A%
111 Town Council 40,441 29,019 (11,421) -28.2%
112 Town Treasurer 4,824 4,462 {363) -7.5%
116 Independent Auditor 66,000 69,300 3,300 5.0%
121 Town Attorney 190,000 368,000 178,000 93.7%
Total Town Council 301,265 470,781 169,516 56.3%
211 Town Manager 218,854 262,321 43,468 19.9%
221 Town Clerk 279,497 306,918 27,421 9.8%
222 Elections 20,000 20,000
231 Personnel 133,130 204,957 71,827 54.0%
241 Finance 381,088 398,128 17,040 4.5%
Total General Administration 1,012,569 1,192,325 179,756 17.8% 311 Planning 1,073,196 872,455 (200,741) -18.7%
321 Building Inspection & Permits 247,995 254,472 6,477 2.6% Total Development Services 1,321,191 1,126,927 (194,264) -14.7% 411 Police 3,519,028 3,776,572 257,544 7.3%
418 Disaster Preparedness 24,000 24,020 20 0.1%
421 Ross Valley Fire Service 2,659,923 2,799,690 139,767 5.3% Total Public Safety 6,202,951 6,600,282 397,331 6.4%
510 Public Works Administration 406,947 500,719 93,772 23.0% 511 Street Maintenance 375,697 442,657 66,960 17.8%
512 Street Lighting & Traffic Signals 97,000 94,000 (3,000) -3.1% 514 Climate & Environment 148,517 148,517
Total Public Works 879,645 1,037,376 157,732 17.9%
616 Community Services 64,319 42,120 (22,199) -34.5%
617 Recreation 65,654 75,955 10,301 15.7%
621 Fairfax Recreation 107,981 139,106 31,125 28.8%
622 Summer Camps 6,800 11,264 4,464 65.7%
Total Recreation & Community Services 244,754 268,445 23,691 9.7% 611 Park Maintenance 246,943 261,879 14,936 6.0%
625 Rental Facilities-WC & Ballfield 79,915 82,117 2,203 2.8% 911 Building Maintenence
Total Parks & Facility Maintenance 326,858 343,997 17,139 5.2% 715 Non Departmental 1,093,468 1,365,987 272,519 24.9%
TOTAL GENERAL FUND APPROPRIATIONS 11,382,701 12,554,636 1,171,936 10.3%

Page 1 ends

S Town of Fairfax ~ 2022~ 23 Operating Budget

STATEMENT OF ACTIVITIES
GOVERNMENT ACTIVITIES:
100 TOWN COUNCIL
200 GENERAL ADMINISTRATION
300 DEVELOPMENT SERVICES
411 POLICE
421 FIRE & DISASTER PREP
500 PUBLIC WORKS
514 CLIMATE & ENVIRONMENT
600 RECREATION & COMMUNITY SERVICES
600 PARKS & FACILITY MAINTENANCE
700 NON DEPARTMENTAL

SUBTOTAL APPROPRIATIONS

GENERAL REVENUES

PROPERTY TAXES

SALES TAXES

USER FEES (UUT/TOT)

FRANCHISE FEES

FINES & LICENSES

RENTS & INTEREST

REVENUES FROM OTHER AGENCIES

CHARGES FOR CURRENT SERVICES

TOTAL GENERAL REVENUES

NET TRANSFERS

CIP FUNDS

CHANGE TO NET POSITION

NET POSITION - BEGINNING

NET POSITION - ENDING
FY 2022-23 FUND 1,3,5

PROPOSED FINES/FEES
470,781
1,222,325
1,126,927
3,965,572 426,640
2,848,710
1,455,976
148,517 40,000
268,445
343,997 61,208
1,365,987
13,217,236 527,848

GENERAL FUND - FUNCTIONAL REVENUES

PROGRAM REVENUES
FUND4 FUNDS FUND7 FUND12 FUND 20

BLDG & PLAN RETIREMENT COPS FFX FEST MEAS F
2,732
80,266
490,500 110,908
812,561 170,000 5,000 368,000
564,340 269,000
72,677 55,000
23,264 38,000
24,043
490,500 1,690,791 170,000 5,000 730,000

Page 1 ends

FUND 21 NET

GAS TAX EXPENSE
(468,049)
(1,142,059)
(525,519)
(2,183,371)
(2,015,370)
120,000 (1,208,299)
(108,517)
(207,181)
(258,745)
(1,365,987)
120,000 (9,483,097)
5,282,338
1,689,600
380,000
480,000
120,000
33,600
28,000
18,500
8,032,038
311,591
(1,762,650)
5,474,693
3,712,043
Town of Fairfax
2022-23 Operating Budget

SUMMARY ALL FUNDS
TRANSFERS TO:
01 General Fund
03 Equipment Replacement
05 Communications Fund
08 Office Equipment Replacement
12 Fairfax Festival
51 CIP - Grants
52 CIP - Storm
53 CIP -Town
73 Open Space
TRANSFERS FROM:
01 General Fund
04 Building & Planning
06 Retirement Fund
07 Special Police Services
12 Fairfax Festiva I
20 Measure F - Municipal Services Tax
21 Gas Tax
22 Measure A/ AA - Transportation
23 Measure A - Parks
NOTES:

See Fund sheets for detail of transfers
I

INTERFUND TRANSFERS
I
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual Actual Adopted Projected PROPOSED
3,060,000 3,375,000 3,050,000 3,275,000 3,300,000
- - 100,000 100,000 100,000
25,000 10,000 75,000 90,000 125,000
- - 30,000 80,000 30,000
- - - 20,000 -
402,897 256,916 630,369 233,751 499,213
- - - 750,000 170,000
94,779 160,000 520,000 955,000 420,000
728 2,425 4,000 1,850 4,000
3,583,404 3,804,341 4,409,369 5,505,601 4,648,213
134,265 15,962 527,537 1,791 ,850 644,000
585,000 580,000 500,000 500,000 600,000
1,500,000 1,765,000 1,570,000 1,800,000 1,700,000
200,000 110,000 190,000 190,000 200,000
- - 5,000 - 5,000
700,000 785,000 725,000 725,000 730,000
193,000 324,000 488,347 488,347 435,000
253,139 211,360 294,240 - 294,240
18,000 13,019 109,245 10,404 39,973
3,583,404 3,804,341 4,409,369 5,505,601 4,648,213

Page 2 ends

1@.) Town of Fairfax ~ 2022-23 Operating Budget

FUND SUMMARY
6/9/22 12:37 PM

GENERAL FUNDS
01 General Fund
02 Dry Period Fund
03 Equipment Replacement Fund
04 Building & Planning Fund
05 Communication Equip Replace Fund
06 Retirement Fund
08 Office Equip Replacement Fund
Total General Funds

SPECIAL REVENUE FUNDS
07 Special Police Fund
12 Fairfax Festival Fund
20 Measure F - Municipal Svs Tax Fund
21 Gas Tax Fund
22 Measure A - Transportation
23 Measure A - Parks
Total Special Revenue Funds

DEBT SERVICE FUNDS
43-45 Measure K - Debt Service
48 Lease Agreement
Total Debt Service Funds

CAPITAL PROJECTS
51 Capital Projects - Grants
52 Disaster Fund
53 Capital Projects - Town
Total Capital Projects Funds

FIDUCIARY FUNDS
73 Open Space
Total Fiduciary Funds

TOTAL APPROPRIATIONS -ALL FUNDS
Percent of Total Appropriations (with CIP)
Percent ofTotal Appropriations (NO CIP)
I General
Government
1,663,106
-
-
-
-
-
30,000
1,693,106
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,693,106

8.4%

11.7%
I

APPROPRIATIONS -ALL FUNDS
Development
Services
1,126,927
-
-
-
-
-
-
1,126,927
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,126,927

5.6%

7.8%
I Public
Safety l
6,600,282
-
366,000
-
-
-
-
6,966,282
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
6,966,282

34.4%

48.2%

Page 3 ends

Public Works
& Streets
1,185,893
-
-
-
-
-
-
1,185,893
-
-
-
-
-
-
-
580,969
-
580,969
4,743,743
170,000
870,000
5,783,743
-
-
7,550,605

37.3%

52.2%
I Parks/Rec
& Facility
612,441
-
-
-
-
-
-
612,441
-
31,700
-
-
-
-
31,700
-
-
-
-
-
-
-
4,000
4,000
648,141

3.2%

4.5%
I Non
Departmental
1,365,987
-
16,600
-
250,000
-
-
1,632,587
-
-
-
-
-
-
-
-
625,101
-
-
-
-
-
-
-
2,257,688

11.2%

15.6%
I FY 2022-23

PROPOSED
12,554,636
-
382,600
-
250,000
-
30,000
13,217,236
-
31,700
-
-
-
-
31,700
580,969
625,101
580,969
4,743,743
170,000
870,000
5,783,743
4,000
4,000
20,242,749
100.0%

71.4%
I
Town of Fairfax GENERAL FUND AT A GLANCE
WHERE THE MONEY COMES FROM ... Sales Tax - Meas C

7.2% SOURCE OF FUNDS

FOR GENERAL FUNDS
TOTAL = $13.2 MILLION

EXPENDITURES BY CATEGORY

USE OF FUNDS

FOR GENERAL FUNDS
Insurance &
Claims

1.3%
Supplies &
Tools

0.9%
Sales Taxes - Other
Measure F

5.1%

6.5%
Rents/Interest & Other

0.3%
State Agencies

3.0%
Fines & Licenses

1.9%
Franchise Fees

3.7%
UUT Hotel Tax

2.9%
Parks & Facilities Main!

4.9%
Charges for Services

6.1%
____ General Admin

9.3%
Planning & Building

8.6%
Fund Balance

10.0%
WHERE THE MONEY GOES TO ...

Benefits &
Payroll Cost

11.6%

USE OF FUNDS

FOR GENERAL FUNDS
TOTAL= $13.2 MILLION

CONTRACT SERVICES

USE OF FUNDS

Page 4 ends

FOR GENERAL FUNDS
TOTAL= $4.8 MILLION
Non Departmental

5.1%
Public Works

8.6%
Planning & Building

9.5%
Parks & Rec

3.1%
Other

6.3%
Town Attorney

7.8%
&:::; Town of Fairfax ~ 2022 ✓ 23 Operating Budget
FUND
DEPT
01 GENERAL FUND
The General Fund is the primary fund for day-to-day operations. It is the largest portion of the budget and is used to account for all financial resources except those required to be accounted for in another fund.

The General Fund is one of seven funds (01,02,03,04,05,06,08) cumulatively referred to as the "General Funds".

FUND SUMMARY FY 2019-20
Actual
FY 2020-21
Actual
FY 2021-22
Adopted
FY 2021-22
Projected
FY 2022-23

PROPOSED

BEGINNING FUND BAL

REVENUES
2,681,919 1 3,069,325 I 4,655,011 I 3,653,631 1

PROPERTY TAXES

SALES TAXES

USER FEES (UUT/TOT)

FRANCHISE FEES

FINES & LICENSES

RENTS & INTEREST

REVENUES FROM OTHER AGENCIES

CHARGES FOR CURRENT SERVICES

SUBTOTAL REVENUES

APPROPRIATIONS
100 TOWN COUNCIL
200 GENERAL ADMINISTRATION
300 DEVELOPMENT SERVICES
400 PUBLIC SAFETY
500 PUBLIC WORKS
600 RECREATION & COMMUNITY SERVICES
600 PARKS & FACILITY MAINTENANCE
700 NON DEPARTMENTAL

SUBTOTAL APPROPRIATIONS

TRANSFERS
TRANSFERS TO 01-GENERAL FUND
TRANSFERS FROM 01-GENERAL FUND

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL
COMPONENTS OF FUND BALANCE:

Undesignated
NOTES:
4,533,115
1,517,220
350,233
449,176
252,082
162,203
55,982
205,892
7,525,902
218,344
804,165
725,907
6,250,025
679,073
226,536
328,847
831 ,335
10,064,230
3,060,000
(134,265)
2,925,735
387,407
3,069,325 I
3,069,325

Page 5 ends

4,948,053 5,042,300 5,182,058 5,282,338
1,707,401 1,642,200 2,054,200 1,806,420
347,115 350,000 374,777 380,000
490,948 480,000 480,417 480,000
234,236 250,000 250,000 250,000
8,627 35,600 30,600 33,600
39,661 257,200 52,200 77,000
196,031 187,708 187,708 200,528
7,972,072 8,245,008 8,611,959 8,509,886
247,245 301 ,265 500,582 470,781
865,392 1,012,569 988,949 1,192,325
697,055 1,321,191 909,663 1,126,927
5,887,396 6,202,951 6,193,289 6,600,282
707,876 879,645 850,295 1,185,893
283,888 244,754 268,851 268,445
328,172 326,858 341 ,585 343,997
728,394 1,093,468 1,043,280 1,365,987
9,745,418 11,382,701 11,096,495 12,554,636
3,375,000 3,050,000 3,275,000 3,300,000
(15,962) (527,537) (1,791 ,850) (644,000)
3,359,038 2,522,463 1,483,150 2,656,000
1,585,691 (615,230) (1,001,386) (1,388,750)
4,655,017 I 3,653,631 1 2,264,ss1 1
4,655,017 3,653,631 2,264,881
~ TownofFairfax GENERAL FUND ., 2022~23 0 · et
The Town's General Fund accounts for all unrestricted revenues and pays for the day-to-day operating costs of traditional municipal services like police, fire, planning, public works maintenance and administrative support services.

REVENUE DETAIL FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected PROPOSED
01-010-101 Property Taxes - Secured 2,852,173 3,025,089 3,192,300 3,142,956 3,383,838 01-010-102 Property Taxes - Unsecured 3,994 6,410 6,400 91,231 6,400 01-010-103 Property Taxes - Prior 2,147 1,438 2,000 18,604 2,000 01-010-104 Real Estate Transfer Tax 71,193 81,432 62,400 91,238 75,000 01-010-110 Supplemental Property Taxes 130,393 142,054 120,000 109,346 115,900 01-010-112 ERAF Excess Distribution 597,466 581,932 650,000 648,508 650,000 01-010-113 Storm Run-Off Fee 51,114 53,439 53,200 53,200 53,200 01-010-119 MWPA Wildfire Tax 186,120 96,000 107,983 96,000 01-010-117 Property Tax In-Lieu of VLF 824,635 870,140 860,000 918,991 900,000 Total Property Taxes 4,533,115 4,948,053 5,042,300 5,182,058 5,282,338 01-010-106 Sales Tax ("Bradley Burns") 692,311 741 ,732 672,000 847,000 739,200 01-010-111 1/2 cent Sales Tax - Prop. 172 69,443 61,512 106,200 117,200 116,820 01-010-118 3/4 cent Sales Tax - Measure C 755,465 904,156 864,000 1,090,000 950,400 Total Sales Taxes 1,517,220 1,707,401 1,642,200 2,054,200 1,806,420 01-010-108 Utility Users Tax - Telecom 53,774 57,363 58,000 61 ,599 63,000 01-010-109 Utility Users Tax - Energy 278,151 283,594 280,000 296,230 300,000 01-010-114 Hotel Users Tax 18,307 6,158 12,000 16,948 17,000 Total User Taxes 350,233 347,115 350,000 374,777 380,000 01-020-201 Garbage 248,626 260,244 280,000 246,765 280,000 01-020-202 Gas & Electric 73,156 116,782 80,000 79,652 80,000 01-020-203 Cable 127,393 113,922 120,000 154,000 120,000 Total Franchise Fees 449,176 490,948 480,000 480,417 480,000 01 - GENERAL FUND TAXES & FEES 6,849,743 7,493,517 7,514,500 8,091,451 7,948,758 NOTES:

Secured & Unsecured PropertyTaxes - Homes, businesses, and other taxable real and personal property are subject to levy of property taxes . The fixed statutory rate is 1 % of assessed valuation. Assessed value is based on the 1975 property values with subsequent increases limited to 2% or CPI growth, whichever is less. Property tax is the biggest revenue source for the General Fund. Includes Marin Wildfire Prevention Authority (MWPA) tax of $96,000 for local efforts.

Real Estate Transfer Tax - The city levies a $0.55 fee for each $1 ,000 value of real property transferred in the City; the County Recorder imposes these fees and remits them to the City. Estimates are based on historical experience.

Sales taxes are the General Fund's second largest revenue source. The Town's 1 % Bradley Burns Sales Tax is levied on all merchandise. These funds are received directly from the State on a monthly basis.Measure D is the five year 1 /2 cent sales tax passed in November, 2012 and expired April 2017. Measure C is the 10 yr renewal and increase of the add-on sales tax from 1/2 cent to 3/4 cent. Revenue estimates are based on projections from Avenu, the Town's sales tax consultant.

Franchise Fees - Garbage, Gas & Electric, Cable: The Town receives franchise fees from various public utilities and other corporations who furnish gas, electric, water, Cable 1V, refuse or similar services to citizens living within town boundaries.

Page 6 ends

Town of Fair£ ax GENERAL FUND
et
REVENUE DETAIL FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected PROPOSED
01-030-301 Business Licenses 118,430 133,184 120,000 120,000 120,000 01-040-401 Vehicle Code Fines 21,919 14,522 30,000 30,000 30,000 01-040-402 Parking & other Fines 111,733 86,531 100,000 100,000 100,000 Total Fines & Licenses 252,082 234,236 250,000 250,000 250,000 01-050-501 Rents - Women's Club and other 9,643 1,200 10,000 10,000 10,000 01-050-504 Rents - Pavilion weddings etc 1,150 0 2,000 2,000 2,000 01-050-506 Rents - Pavilion - other 11,778 3,800 2,000 2,000 2,000 01-050-507 Janitor.Maint fees 475 0 300 300 300
Total Rental & Maintenance Fees 23,046 5,000 14,300 14,300 14,300 01-050-500 Interest Earnings - Bank 944 204 1,300 1,300 1,300 01-050-502 Interest Earnings - LAIF 138,213 3,423 20,000 15,000 18,000 Total Investment Earnings 139,157 3,627 21,300 16,300 19,300 01-060-607 Homeowner's Property Tax Rebates (HOPTR) 12,826 12,829 13,000 13,000 13,000 01-060-614 State Aid 13,945 32 0
01-060-615 Police Training Reimbursement (POST) 7,241 2,482 7,000 7,000 9,000 01-060-xxx State Planning Grants 205,000 0
01-060-699 Other & Miscellaneous Revenues & WC 9,732 7,173 15,000 15,000 15,000 01-070-702 Environmental Grants (e.g., ZWM, CalRecycle) 12,238 17,145 17,200 17,200 40,000 Total Revenues From Other Agencies 55,982 39,661 257,200 52,200 77,000 01-080-802 Sale Of Maps & Publications/Copies 1,194 1,475 1,500 1,500 1,500 01-080-803 Special Police Services (includes booking fees) 7,100 46,381 6,000 6,000 6,820 01-080-804 Police Dispatch Services 93,000 98,000 102,000 102,000 114,000 01-080-814 Miscellaneous - General 23,378 12,589 17,000 17,000 17,000 01-080-903 General Recreation 3,048 0 4,000 4,000 4,000 01-090-508 Recreation Rentals 5,575 0 6,000 6,000 6,000 01-090-790 Recreation Fundraising 10,816 1,310 14,000 14,000 14,000 01-090-822 Recreation Summer Camp Fees 10,455 (3,544) 15,420 15,420 15,420 01-090-904 Recreation Classes & Partnerships 51,326 39,820 21,788 21,788 21,788 Total Charges For Current Services 205,892 196,031 187,708 187,708 200,528 01 - GENERAL FUND TAXES & FEES 6,849,743 7,493,517 7,514,500 8,091,451 7,948,758 01 - GENERAL FUND TOTAL 8,202,062 7,972,072 8,245,008 8,611,959 8,509,886 Business Licenses - For the privilege of doing business within Town Limits, all businesses are assessed a business license fee in accordance with Municipal Code. The Town charges business license tax in accordance with the provisions of Government Code 37101 .

Police Dispatch Services - The Town provides dispatch services to the Town of Ross and the College of Marin under an Intergovernmental Service Sharing agreement.

Page 7 ends

--·· Town of Fairfax
I I

11."" , .. m GENERAL FUND .
2022, 23 Operating Budget .,. ....

APPROPRIATIONS SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected PROPOSED
111 Town Council 20,603 21,958 40,441 25,208 29,019
112 Town Treasurer 4,170 3,969 4,824 3,974 4,462
116 Independent Auditor 32,546 43,220 66,000 66,000 69,300 121 Town Attorney 161,025 178,098 190,000 405,400 368,000 Total Town Council 218,344 247,245 301,265 500,582 470,781 211 Town Manager 214,424 213,542 218,854 234,108 262,321 221 Town Clerk 172,296 173,601 279,497 266,875 306,918
222 Elections 46,740 6,910 20,000
231 Personnel 72,804 109,277 133,130 117,706 204,957
241 Finance 297,900 362,061 381,088 370,260 398,128
Total General Administration 804,165 865,392 1,012,569 988,949 1,192,325 311 Planning 523,615 471,385 1,073,196 685,735 872,455
321 Building Inspection & Permits 202,291 225,670 247,995 223,929 254,472 Total Development Services 725,907 697,055 1,321,191 909,663 1,126,927 411 Police 3,579,925 3,371,137 3,519,028 3,531,819 3,776,572 418 Disaster Preparedness 140,225 30,943 24,000 4,067 24,020 421 Ross Valley Fire Service 2,529,875 2,485,316 2,659,923 2,657,403 2,799,690 Total Public Safety 6,250,025 5,887,396 6,202,951 6,193,289 6,600,282 510 Public Works Administration 216,422 260,300 406,947 362,716 500,719 511 Street Maintenance 358,254 362,303 375,697 399,986 442,657 512 Street Lighting & Traffic Signals 104,397 85,273 97,000 87,593 94,000 514 Climate & Environment 148,517
Total Public Works 679,073 707,876 879,645 850,295 1,185,893 616 Community Services 36,664 37,329 64,319 66,484 42,120 617 Recreation 61,764 66,784 65,654 63,043 75,955
621 Fairfax Recreation 115,452 178,162 107,981 131,702 139,106 622 Summer Camps 12,656 1,613 6,800 7,623 11,264
Total Recreation & Community Services 226,536 283,888 244,754 268,851 268,445 611 Park Maintenance 259,977 224,725 246,943 277,549 261,879 625 Rental Facilities-WC & Ballfield 66,734 58,133 79,915 60,300 82,117 911 Building Maintenence 2,136 45,313 3,736
Total Parks & Facility Maintenance 328,847 328,172 326,858 341,585 343,997 715 Non Departmental 831,335 728,394 1,093,468 1,043,280 1,365,987 TOTAL GENERAL FUND APPROPRIATIONS 10,064,230 9,745,418 11,382,701 11,096,495 12,554,636

Page 8 ends

. -. :--- . Town of Fairfax ·-. GENERAL FUND .. · "'2022 ✓ 23 Operating Budget APPROPRIATIONS by Object Salaries & Benefits & Professional Supplies & Other FY 2022-23 Retirement
Wages Payroll Cost Services Tools Operating PROPOSED
111 Town Council 18,000 1,096 2,579 2,310 105 4,930 29,019 112 Town Treasurer 3,600 191 278 105 288 4,462
116 Independent Auditor 69,300 69,300
121 Town Attorney 368,000 368,000
10 Total Town Council 21,600 1,287 2,857 439,610 210 5,218 470,781 211 Town Manager 174,486 59,860 14,213 368 735 12,660 262,321 221 Town Clerk 219,029 46,720 14,433 20,250 105 6,381 306,918 222 Elections 20,000 20,000
231 Personnel 97,666 26,023 3,801 75,000 683 1,785 204,957 241 Finance 232,988 48,064 26,955 78,700 1,785 9,636 398,128 20 Total General Administration 724,169 180,667 59,403 194,318 3,308 30,462 1,192,325 311 Planning 268,286 101,458 77,547 390,973 3,675 30,515 872,455 321 Building Inspection & Permits 118,900 35,730 31,728 55,000 1,200 11,914 254,472 30 Total Development Services 387,186 137,188 109,275 445,973 4,875 42,429 1,126,927 411 Police 1,899,245 714,027 812,561 30,000 16,000 304,739 3,776,572 418 Disaster Preparedness 105 23,915 24,020
421 Ross Valley Fire Service 2,799,690 2,799,690
40 Total Public Safety 1,899,245 714,027 812,561 2,829,690 16,105 328,654 6,600,282 510 Public Works Administration 178,610 40,455 33,042 210,250 1,373 36,989 500,719 511 Street Maintenance 173,021 56,184 40,940 85,000 38,625 48,887 442,657 512 Street Lighting & Traffic Signals 34,000 60,000 94,000 514 Climate & Environment 40,314 22,658 6,545 77,000 1,000 1,000 148,517 so Total Public Works 391,945 119,297 80,527 406,250 40,998 146,876 1,185,893 616 Community Services 27,216 4,932 3,675 4,775 1,523 42,120 617 Recreation 45,287 7,543 11,925 10,000 1,200 75,955
621 Fairfax Recreation 73,204 6,024 3,946 25,000 4,000 26,932 139,106 622 Summer Camps 4,130 71 183 5,380 1,500 11,264
60 Total Recreation & CommunityServices 149,838 18,569 19,729 40,380 10,275 29,655 268,445 611 Park Maintenance 115,826 53,057 24,043 31,750 11,050 26,153 261,879 625 Rental Facilities-WC & Ballfield 16,588 9,032 1,284 6,000 2,000 47,213 82,117 911 Building Maintenence 69,000 12,000 (81,000)
61 Total Parks & Facility Maintenance 132,414 62,089 25,327 106,750 25,050 (7,634) 343,997 715 Non Departmental 97,716 239,006 4,200 1,025,065 1,365,987 71 TOT AL GENERAL FUND APPROPRIATIONS 3,706,395 1,330,840 1,109,679 4,701,977 105,021 1,600,725 12,554,636

29.5% 10.6% 8.8% 37.5% 0.8% 12.8% 100.0%

Page 9 ends

TOWN MANAGER

ORGANIZATION
This department is comprised of the following personnel:
• 5 elected Town Council Members (Council Members annually select a Mayor and Vice-Mayor)
• 1 Elected Town Treasurer
• 1 Town Attorney appointed by the Town Council
• 1 Town Manager appointed by the Town Council
Total= 6 elected officials, 1.0 FTE benefited employee, 1 Contracted Town Attorney 2021 - 2022 ACCOMPLISHMENTS
• Managed COVID-19's impacts on Town operations, staff, and facilities • Expanded communications efforts via weekly newsletters and revamped the Town website in response to COVI D-19
• Assisted Council with the adoption of ordinances and resolutions • Hired Interim Public Works Directors
• See Public Works accomplishments
2022 - 2023 GOALS AND OBJECTIVES
The following are goals and objectives in addition to Town Council Goals:
• Enhance Town climate and environmental efforts
• Hire on-going Public Works Director
• Complete road maintenance and repair projects
• Continue to work on the completion of outstanding Federal Emergency Management Agency (FEMA) projects from previous storm events • Begin the seismic retrofit of the Pavilion project
• Complete bridge projects
• Conduct organizational analysis
• Update Council, Committee, and Personnel Policies and Practices

Page 10 ends

TOWN COUNCIL GOALS - STRATEGIC PLANNING CATEGORIES
The following are goals from the Strategic Planning Session and are not in order of priority.
• Address our housing needs
• Implement the climate action plan - achieve 2030 decarbonization • Focus on disaster preparedness and resiliency
• Invest in the town's aging infrastructure
• Strengthen the town organization

TOWN COUNCIL GOALS - NEXT TWO YEARS
The following are Council goals for the next two years and are not listed in order of priority.
• Complete the Housing Element in the Fairfax way, enhance affordable housing • Focus on Climate and the Environment through implementation of a microgrid, decarbonization, electrification
• Complete Capital Improvement (CIP) projects and provide infrastructure maintenance
• Review Town center (including traffic, parking, shared spaces) • Complete the Pavilion project
• Enhance fire resiliency and coordination for the community • Reduce vehicle miles travelled by residents and visitors • Onboard new staff and plan for staff succession
• Increase diversity, equity and inclusion (DEi) in Fairfax

Page 11 ends

TOWN COUNCIL ACCOMPLISHMENTS
The following are accomplishments from April 2021 to April 2022 - In no order of importance)
• Council is working together well
• Effective COVID Response (for renters, businesses)
• Managed staff turnover, hired new Town Manager
• Approved new positions (Public Works Director, two positions using shared staffing model)
• Maintained Town financial strength
• Made progress in Housing Element compliance
• Established a plan for Diversity, Equity and Inclusion (DEi) work • Increased communications with public via weekly newsletter, social media, etc. • Used reclaimed water to preserve redwood trees
• Refurbished Parkade
• Addressed Sinkholes and storm drain emergencies
• Began EV fleet transition
• Climate Action Plan approved
• Implemented robust stakeholder engagement and work with Boards and Commissions
• Adopted a new home electrification ordinance
• Approved a Skate Park in downtown

Page 12 ends

~\ Town of Fairfax FUND 01 GENERAL FUND
- . -..;,i;,...-· 2022-23 Operating Budget ACTIVITY 111 TOWN COUNCIL

ACTIVITY DESCRIPTION
The Town Council consists of five representatives elected at large by the citizens of Fairfax. Town Council is the policymaking legislative body of the Town and is responsible to the community for the implementation of all programs and services provided by the Town. The Council reviews proposals to meet community needs and initiates action for new programs. The Council also determines the ability of the Town to provide financing for various programs and services.

The Council appoints various members of the community to commissions, boards and committees. The Council acts to influence local, regional and state policies favorable to the Town, through various organizations.

DEPARTMENT SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23

PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
496 PERS UAL/SIDEFUND

SUBTOTAL PERSONNEL

OPERATING EXPENSES
813 OFFICE SUPPLIES
815 PRINTING
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

COUNCILMEMBERS/MAYOR
Total Full Time Equivalent Employees

SEE NOTE

SEE NOTE
Actual
18,015
712
1,061
238
2,225
22,250
5 5
3,294
772
3,251
25 (9,000)
(1,648)
20,603

5.00 5.00
NOTES: 822 Includes State Lobbyist - Calif League of Cities Actual
18,014
745
1,096
236
20,091
-
98 750
246
250
-
523
1,867
21,958

5.00 5.00
861 LOCC - New Councilmember orientation/ MCCMC events

Page 13 ends

Adopted
18,000
681
1,002
249
1,608
21,541
100
100
2,200
500
5,500
500
10,000
18,900
40,441

5.00 5.00
Projected
18,000
681
970
236
1,608
21,496
-
130
1,133
589
837
-
1,023
3,713
25,208

5.00 5.00

PROPOSED
18,000
706
832
236
1,900
21,674
105
105
2,310
525
2,775
525
1,000
7,345
29,019

5.00 5.00
C:J Town of Fairfax FUND 01 GENERAL FUND
~ 2022-23 Operating Budget ACTIVITY 112 TOWN TREASURER . . __..

ACTIVITY DESCRIPTION
The Treasurer is elected to provide assistance to the Town Council and Town staff regarding the Town's investments and assist in reviewing the overall management of the Town's finances and annual audit. Resolution 2571 adopted by the Council on August 6, 2008 established additional duties and authorized compensation for the Town Treasurer of $300 per month.

PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
461 OVERTIME
491 HEALTHINSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
495 FICA/PTS

SUBTOTAL PERSONNEL

OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT.
731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

TOWN TREASURER
Total Full Time Equivalent Employees
NOTES:

FY 2019-20
Actual

Page 14 ends

3,600
149
180
51 3,980
190
190
4,170

1.00 1.00
FY 2020-21
Actual
3,600
156
161
52 3,969
3,969

1.00 1.00
FY 2021-22
Adopted
3,600
48 278
48 3,974
100
600
150
850
4,824

1.00 1.00
FY 2021-22
Projected
-
-
-
3,600
-
-
48 278
48 -
3,974
-
-
-
-
-
-
-
-
-
-
-
-
3,974

1.00 1.00
FY 2022-23

PROPOSED
3,600
144
277
48 4,069
-
-
-
-
-
-
105
-
-
-
130
158
393
4,462

1.00 1.00
: _ > ~ ~ Town of Fairfax FUND 01 GENERAL FUND
... 'ti.ii ',':')"!.,..
-- 2022-23 Operating Budget ACTIVITY 116 INDEPENDENT AUDITOR

ACTIVITY DESCRIPTION
In conformance with State regulations the Town is audited each year by a qualified CPA firm hired by the Town Council to ensure the Town financial statements conform to Generally Accepted Accounting Procedures (GAAP), The current auditors are Maze & Associates Accountancy Corporation of Pleasant Hill, CA

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
461 OVERTIME
491 HEALTHINSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE

SUBTOTAL PERSONNEL

OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT
731 BLDG-GROUNDS MAINT
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING
821 OUTSIDE SERVICES SEE NOTE
822 PROFESSIONAL SERVICES SEE NOTE
842 SPECIAL DEPT SUPPLIES
861 BUS,MEET/CONF,
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

Total Full Time Equivalent Employees
NOTES:

FY 2019-20
Actual
17,897
14,649
32,546
32,546

0.00 FY 2020-21
Actual
43,220
43,220
43,220

0.00 FY 2021-22
Adopted
18,000
48,000
66,000
66,000

0.00 FY 2021-22
Projected
18,000
48,000
66,000
66,000

0.00 821 Preparation of State Controller's Report, Single Audit, GASB 68 reports & third party reports 822 Auditor Contract - Maze & Associates

Page 15 ends

FY 2022-23

PROPOSED
18,900
50,400
69,300
69,300

0.00 .. ~ ... ~
~ Town of Fairfax FUND 01 GENERAL FUND
~, 2022~ 23 Operating Budget ACTIVITY 121 TOWN ATTORNEY

ACTIVITY DESCRIPTION
The Town Attorney is appointed by the Town Council and is responsible for the administration of legal affairs of the Town.

The Attorney represents the Town in lawsuits, litigation and hearings, and reviews all ordinances, contracts and other legal documents and renders legal advice and opinions for the Town. The Town Attorney attends all Council Meetings.

The Town Attorney is Best, Best & Krieger (including Janet Coleson) in Walnut Creek.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
461 OVERTIME
491 HEALTHINSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE

SUBTOTAL PERSONNEL

OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT.
731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING
821 OUTSIDE SERVICES SEE NOTE
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

Total Full Time Equivalent Employees
NOTES:

FY 2019-20 I
Actual
161,025
161,025
161,025

0.00 FY 2020-21
Actual
178,098
178,098
178,098

0.00 I FY 2021-22 I FY 2021-22 I
Adopted Projected
190,000
190,000
190,000

0.00 -
-
-
-
-
-
-
-
405,400
-
-
-
-
-
405,400
405,400

0.00 821 Additional assistance with planning issues; more robust review; PERS issues; Emergencies

Page 16 ends

FY 2022-23

PROPOSED
368,000
368,000
368,000

0.00 ••••Ar~ Town of Fairfax ~ FUND 01 GENERAL FUND
-i.~~ 2022; 23 Operating Budget ACTIVITY 211 TOWN MANAGER

ACTIVITY DESCRIPTION
The Town Manager is responsiblle for carrying out Town Council policy and directing all Town departments. Specific responsibilities include preparation of the annual budget, representing the Town in negotiations with employee groups, advising the Council on the financial condition and needs of the Town. The Town Manager prepares the agenda for each Town Council meeting and reviews and approves all staff reports in the agenda packet, attends all council meetings.

The Manager serves as Human Resource Director, and participates in various regional efforts including the Ross Valley Fire Department JPA.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
461 OVERTIME
491 HEALTHINSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
496 PERS UAL/SIDEFUND
611 ALLOWANCES

SUBTOTAL PERSONNEL

OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT.
731 BLDG-GROUNDS MAINT.
801 WATER
802 POWER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
822 PROFESSIONAL SERVICES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS SEE NOTE

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

TOWN MANAGER

INTERIM TOWN MANAGER

ADMINISTRATIVE ASSISTANT II
Total Full Time Equivalent Employees
NOTES:
862 ICMA/CMMF/+
FY 2019-20
Actual
201,967
-
-
2,389
650
1,011
2,128
367
446
98 1,827
3,540
12,457
214,424

Page 17 ends

0.60 0.25

0.85 FY 2020-21
Actual
201,005
-
-
1,627
767
804
2,031
715
1,275
-
250
5,067
12,537
213,542

0.60 0.25

0.85 FY 2021-22
Adopted
141,584
6,032
24,781
5,543
16,592
2,025
5,994
2,376
204,927
400
100
3,727
450
800
1,500
400
700
350
2,500
3,000
13,927
218,854

0.60 0.25

0.85 FY 2021-22
Projected
143,522
27,961
15,230
10,095
5,543
8,219
2,903
5,994
1,667
221,134
-
-
3,024
592
1,474
2,333
555
1,612
-
975
2,409
12,974
234,108

0.60 0.25

0.85 FY 2022-23

PROPOSED
174,486
7,337
26,896
7,448
19,626
2,493
7,081
3,192
248,559
420
105
4,052
473
840
1,575
420
735
368
1,625
3,150
13,762
262,321

0.70 0.25

0.95 TOWN CLERK/ELECTIONS
In Fairfax, the Town Clerk is an elected position, with the elected Clerk responsible to the voters directly. Many of the duties of the Clerk are mandated by Government Code, and include conducting elections; recording, publication, filing, indexing, and safekeeping of Town Council proceedings; authenticating official records on behalf of the Town; maintaining the Town Code; serving as custodian of official Town records; publishing legal notices; filling public records requests; serving as filing officer for economic interest and campaign disclosure statements; and serving as the financial disclosure officer. This department also includes Communications, and is responsible for the Town website, newsletters, publications, social media, outreach, and surveys.

The Department has two staff: the Deputy Town Clerk/Assistant to the Town Manager and the Communications and Marketing Specialist.
2021 - 2022 ACCOMPLISHMENTS
• Host more than double the usual number of Town Council meetings • Upgraded Women's Club to provide virtual capability to meetings • Launched/supported recruitment of Town Manager & Public Works Director and supported 2 transitions for each position in July and March • Coordinated the online and print updates to the Town Code • Coordinated IT technical support
• Published weekly Town newsletters; increased subscription by 270+. • Increased reach of social media accounts by 590+, added quick links to lnstagram for access to newsletters, subscriptions, classes, meetings. • Sustained website postings for news, events, meetings, classes,& classes • Created 2 recreation catalog/brochures, 2 flyers, and postcard • Refined use of Survey Monkey to support various surveys 2022 - 2023 GOALS AND OBJECTIVES
• Prepare Council, Boards, Committees, and Commissions Handbook • Prepare Council Policy Manual
• Administer the November 8, 2022 local election
• Increase social media presence with "real time" updates • Support each department to keep their information current on the website • Support the Volunteer Board communications
• Maintain strong Town-wide communications to connect our community

Page 18 ends

Town of Fairfax 2022 ✓ 23 Operating Budget

ACTIVITY DESCRIPTION
FUND

ACTIVITY
01 GENERAL FUND
221 TOWN CLERK
The Town Clerk's office is responsible for local elections; recording, publication, filing, indexing, and safekeeping of Town Council proceedings; preparation of Council meeting agendas and packets; updating and maintaining the Town Code; preparing, publishing, and posting legal notices; recording and certifying ordinances and resolutions; serving as custodian of and certifying official Town records; filling public records requests; serving as filing officer for economic interest and campaign disclosure statements under the Political Reform Act; and administering the Oath of Office. This department is also responsible for the Town website and communications. The Town Clerk is an elected position without compensation. The Department is comprised of two staff positions: the Deputy Town Clerk/Assistant to the Town Manager and the Communications & Marketing Specialist.

DEPARTMENT SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23

PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
491 HEALTHINSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
496 PERS UAUSIDEFUND
611 ALLOWANCES

SUBTOTAL PERSONNEL

OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
814 LEGAL ADS
821 OUTSIDE SERVICES SEE NOTE
822 PROFESSIONAL SERVICES SEE NOTE
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

DEPUTY TOWN CLERK/ ASST TO TOWN MGR

MARKETING & COMMUNICATIONS SPECIALIST

PT DEPUTY TOWN CLERK/MGMT ANALYST
Total Full Time Equivalent Employees
NOTES:

Actual Actual
74,797 113,575
26,174 -
1,586 -
448 -
26,332 27,497
4,130 4,407
6,261 9,233
1,429 1,541
- -
635 960
141,791 157,213
2,415 1,627
- - 819 750
400 628
528 1,002
983 272
5,732 3,065
19,526 8,767
38 128
64 150
- -
30,505 16,388
172,296 173,601

0.75 0.75

0.25 0.25

1.00 1.00
821 Website platform (Proud City); Survey Monkey; Constant Contact ,1-------~8~22~Town Code updates; Minutes Clerk

Page 19 ends

Adopted Projected PROPOSED
122,038 122,038 142,433
64,676 64,676 69,749
5,867 2,484 6,848
-
30,086 30,086 31,482
7,158 7,158 8,821
14,433 14,433 16,338
2,633 2,633 2,952
- - -
1,560 1,560 1,560
248,451 245,068 280,182
- -
3,746 3,746 4,071
- -
500 906 525
500 555 525
500 1,024 525
400 239 420
5,000 6,353 5,250
20,000 8,774 15,000
100 167 105
100 40 105
200 - 210
31,046 21,806 26,736
279,497 266,875 306,918

1.00 1.00 1.00

0.50 0.50 0.50

1.50 1.50 1.50
... ~c... Town of Fairfax t~-~1 FUND 01 GENERAL FUND
~,... 2022; 23 Operating Budget ACTIVITY 222 ELECTIONS

ACTIVITY DESCRIPTION
The Town Clerk serves as the Town Elections Official and the Filing Officer for campaign finance statements. Local regular elections for Town offices (5 Council members, 1 Treasurer, and 1 Clerk) are held every two years (to stagger the 4-year terms) in November of even-numbered years. The Town consolidates its local elections with the County of Marin, with costs shared by all the local agencies, school districts, and special districts. The cost is generally between $1. 75 and $3.00 per registered voter. Fairfax has approximately 6,054 registered voters. This year's election is for the following offices: Council Member (2), the Town Treasurer, and the Town Clerk.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
491 HEALTHINSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE

SUBTOTAL PERSONNEL

OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT.
731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
814 LEGAL ADS
815 PRINTING
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES SEE NOTE
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

DEPUTY TOWN CLERK/ ASST TO TOWN MGR

TOWN CLERK
Total Full Time Equivalent Employees
NOTES:
822 Election consolidation cost
FY 2019-20
Actual
46,740
-
46,740
46,740

0.00

Page 20 ends

FY 2020-21
Actual
6,910
-
6,910
6,910

0.00 FY 2021-22 FY 2021-22
Adopted Projected
-
-
-

0.00 0.00
FY 2022-23

PROPOSED
20,000
20,000
20,000

0.00 ,.,.~ Town of Fairfax
I~ FUND 01 GENERAL FUND _,.;-_ - -
~ > 2022~ 23 Operating Budget ACTIVITY 231 PERSONNEL

ACTIVITY DESCRIPTION
Personnel cost include contractual Human Resources (HR); legal and consulting services and other costs such as recruitment, testing, physical & psychological exams as required.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
461 OVERTIME
491 HEALTHINSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
495 FICA/PTS
496 PERS UAUSIDEFUND
611 ALLOWANCES

SUBTOTAL PERSONNEL

OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT.
731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
814 LEGAL ADS
815 PRINTING
821 OUTSIDE SERVICES SEE NOTE
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES SEE NOTE
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

TOWN MANAGER

FINANCE DIRECTOR

PART-TIME ACCOUNTANT
Total Full Time Equivalent Employees
NOTES:

FY 2019-20
Actual
34,152
11,335
1,424
-
-
746
1,704
4,709
303
-
-
123
54,495
-
-
-
-
-
-
-
1,020
16,752
-
517
20 -
18,308
72,804

0.10 0.10

0.10 0.30
FY 2020-21
Actual
35,473
20,448
658
-
2,327
5,282
1,883
5,988
772
-
1,540
173
74,544
-
-
-
-
-
-
-
7,488
25,000
84 2,1 62
-
-
34,734
109,277

0.10 0.10

0.10 0.30
821 Preemployment services, Special attorney fees & HR Consultant 822 Recruiting for key staff positions
842 Staff recognition

Page 21 ends

FY 2021-22
Adopted
34,808
11,900
1,673
6,257
1,837
4,089
674
450
592
62,280
500
18,500
50,000
650
800
400
70,850
133,130

0.10 0.10

0.10 0.30
FY 2021-22
Projected
37,546
16,161
7,127
-
3,103
3,088
1,837
3,801
922
-
-
335
73,920
-
-
-
-
-
-
-
-
-
18,500
25,000
286
-
-
-
43,786
117,706

0.10 0.10

0.10 0.30
FY 2022-23

PROPOSED
81,308
12,495
3,863
12,629
4,020
10,266
1,345
-
1,564
127,490
-
-
-
-
-
-
525
-
25,000
50,000
683
840
420
-
77,468
204,957

0.30 0.10

0.10 0.50

FINANCE DEPARTMENT
2021-22 ACCOMPLISHMENTS:
• Continued implementation of Tyler lncode financial software • Developed and issued timely new accounting statement for monthly financial reports
• Completed new budget documents for FY21-22 year (three documents of 125 pages each).
• Used new modules including General Ledger, Accounts Payable, Purchase Orders, Project Accounting, Payroll, Employee benefits and Fixed Assets. • Successfully automated CalPERS reporting .
• Used new software to accurately project and manage Town revenues and expenses.
• Completed and presented audit of FY21 financial statements with "clean" opinion.
• Hired and trained new PT Accountant to replace retiring PT accountant; transitioned previous PT Accountant to Special Project accountant position (1 day per week).
• Hired and trained student Office Assistant.
• Kept low number of liability and workers comp claims. • Worked with other departments to manage FEMA COVID and other activities during personnel transitions
• Added 401 (a) deferred compensation plan
• Expanded investment options for 457 TPS deferred compensation plan • Worked with Fairfax Festival organizers to bring back the Festival after COVID.

Page 22 ends

FINANCE DEPARTMENT
FY 2022-23 GOALS AND OBJECTIVES:
• Continue implementing Tyler lncode accounting software program to expand access and end-user training to all departments including cash receipts, fixed assets, permits, project accounting, CAFR software (for financial reports), and budgeting. • Work with Building & Planning Department to implement systems for buildingdeposits and revenue tracking. • Renegotiate MOUs.
• Continue with electronic document management system of current and historical documents with the goal to archive, as well as to make them available for ease of research and public information
• Continue update of personnel rules with Town Manager. • Continue restructuring the budget to create a cohesive articulating document including five-year Capital Improvement projections and additional exhibits for demographics and personnel
• Continue research for new revenue streams & cost saving measures • Add web-based process for permitting to extend Social Distancing measures • Explore web based business license applications

Page 23 ends

_._:,;.:.::: I!~ Town of Fairfax ~. , \ FUND 01 GENERAL FUND .. :~f ' .. t ' ! 2022-23 Operating Budget ,~:;•{:,-~:>""~¢; ::t~~ ACTIVITY 241 FINANCE

ACTIVITY DESCRIPTION
The Finance Department is responsible for all the Town financial and accounting operations, payables, receivables, retirement, payroll, and managing portions of the insurance requirements for the town. They oversee business license collection, prepare monthly revenue & expenditure reports, and maintain the fixed asset inventories on an annual basis. The department prepares financial reports mandated by the State, the County of Marin, and other agencies.

Tile Finance Department also prepares and oversees budget preparation.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
491 HEALTHINSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
495 FICA/PTS
496 PERS UAL/SIDEFUND
611 ALLOWANCES

SUBTOTAL PERSONNEL

OPERATING EXPENSES
711 OFFICE EQUIP MAINT.
731 BLDG-GROUNDS MAINT.
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

FINANCE DIRECTOR
PART-TIME ACCOUNTANT (2)

PART-TIME OFFICE ASST
Total Full Time Equivalent Employees

SEE NOTE

SEE NOTE
FY 2019-20
Actual
122,610
60,009
5,895
6,605
24,289
7,408
16,845
1,055
1,140
6,742
797
253,394
2,415
819
392
1,887
-
6,638
31,961
-
360
35 44,506
297,900

0.90 0.50

0.10 1.50
FY 2020-21 FY 2021-22 FY 2021-22
Actual Adopted Projected
131,075 144,176 133,531
99,833 59,500 71,013
- 6,013 6,163
1,093 5,000 3,483
24,466 25,207 25,207
8,037 7,972 7,972
20,839 14,912 20,474
3,239 2,937 3,033
- 2,988 3,049
- 4,873 8,960
1,238 1,964 1,703
289,819 275,542 284,589
300 -
1,627 3,746 3,051
750 1,000 906
612 800 555
2,959 1,700 2,904
- 500 -
3,666 9,000 9,000
61,816 85,000 67,281
79 500 633
315 1,000 779
418 2,000 562
72,242 105,546 85,671
362,061 381,088 370,260

0.90 0.90 0.90

0.50 0.70 0.70

0.10 0.10 0.10

1.50 1.70 1.70
NOTES: 821 Bank charges/analysis, GASB 34 compliance, tax audits, actuarial study, CPA review, --- -- -- - Assistance with implementaion of accounting software - -- -- -- 822 Merchant fees, bank analysis; Contract revenue analysis (sales & property tax; TOT) - -------- Software licenses; Govlnvest (GASB 75 actuarial) - --- -

Page 24 ends

FY 2022-23

PROPOSED
153,424
74,564
6,471
5,000
26,173
9,347
21,198
3,128
981
5,757
1,964
308,007
-
4,071
1,050
840
1,785
-
9,450
69,250
525
1,050
2,100
90,121
398,128

0.90 0.70

0.10 1.70

PLANNING & BUILDING SERVICES
2021 - 2022 ACCOMPLISHMENTS
• COVID-19 crisis response, including:
o Issuing Temporary Outdoor Use business permits
o Publishing public information
o Adopting and implementing a virtual meetings platform o Enforced COVID-19 complaints
o Providing Town Hall in-person services under COVID protocols • Permits and Zoning Enforcement Mid 2021-to-date
o Issued 13 Use Permits, 15 Variances, 5 Design Reviews, 2 Hill Area Residential Developments, 1 Encroachment Permits, 2 Excavation Permits, 5 Tree Permits, 1 Ridgeline Scenic Corridor permit o Approved 14 Accessory Dwelling Units (ADUs) /Junior Accessory Dwelling Units (JADUs)
o Issued 499 construction permits with $12,003,529.00 in valuation o Reviewed, and issued permits for 96 solar systems
o Reviewed, and issued permits for 78 battery back-up systems o Wrote 87 Residential Resale Inspection Reports
o Worked on 35-50+ requests for information and planning services per day. • GIS digitization and georeferencing:
o Worked on diagrammatic products including public parcels, fire hazard, historic study areas, spotted owl protection, roads and trails, zoning • Planning Commission
o Worked on the Objective Design and Development Standards (ODDS):
draft toolkit pending, public outreach, historic (held 2 meetings and 1 subcommittee review)
o Conducted public hearings and reviews on 20 projects involving 44 discretionary permit applications, including 2 new houses • Housing Element Work Program:
o Continued to gather public input from the Housing Element interactive website, and continue to post informational articles
o Hired a historic consultant
o Initiated a promotional program for ADUs/JADUs
o Initiated the lnclusionary Housing program

Page 25 ends

2022 - 2023 GOALS AND OBJECTIVES
• Complete updates of Housing, Safety, and Land Use Elements. • Complete adoption of ODDS process
• Improve public services functionality of Tyler Technologies for Planning and Building
• Work towards creating full time Assistant Planner and Building Inspector positions.

Page 26 ends

.~ ... (: Town of Fairfax ~ FUND 01 GENERAL FUND
2022 ✓ 23 Operating Budget ACTIVITY 311 PLANNING ,,, ...........

ACTIVITY DESCRIPTION
The Department of Building & Planning Services provides staff services to the public at the front counter at Town Hall, to the Town Council, Planning Commission/Design Review Board, related to the creation and implementation of planning and land use policies and regulations in Fairfax. Department staff also oversees the contracted work of a Town Civil Engineer, the work of a planning consultant and sub-consultants assisting in the General Plan-related work programs and/or the Zoning Ordinance update as well as special environmental review (CEQA) tasks. The Planning Division processes "entitlement" permit applications, and oversees the enforcement of Town ordinances that govern the development and use of property within the community.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
491 HEALTHINSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
495 FICA/PTS
496 PERS UAUSIDEFUND
611 ALLOWANCES

SUBTOTAL PERSONNEL

OPERATING EXPENSES
731 BLDG-GROUNDS MAINT.
802 POWER
804 TELEPHONE
811 POSTAGE
812 REPRODUCTION
813 OFFICE SUPPLIES
814 LEGAL ADS
815 PRINTING
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

PLANNING DIRECTOR

PRINCIPAL PLANNER

ADMIN ASSISTANT II

PLANNING INTERN

ZONING TECH/ ASST PLANNER
Total Full Time Equivalent Employees

SEE NOTE

SEE NOTE
FY 2019-20 FY 2020-21
Actual Actual
268,283 241,920
35,027 63,106
2,798
- -
49,383 51,733
11,959 12,765
30,498 35,809
4,121 4,068
1,191 -
50,695
3,518 720
457,473 410,119
2,514 1,628
505 402
1,801 1,721
538 767
47 743
2,021 2,948
449 158
- -
45,542 50,057
4,847 1,815
- 27
2,281 1,000
5,595 -
66,142 61,265
523,615 471,385

1.00 1.00

0.25 0.25

0.10 0.10

0.50 0.50

2.85 2.85
NOTES: 411 Planning Commission minutes/ Zoning Tech & Intern 814 Housing Element & zone changes updates
FY 2021-22
Adopted
274,895
30,000
9,880
5,000
50,804
11,901
29,902
4,266
1,222
56,456
720
475,046
3,000
450
1,500
2,000
10,000
2,000
1,500
2,000
552,200
15,000
1,500
2,000
5,000
598,150
1,073,196

1.00 1.00

0.25 0.10

0.50 2.85
821 Includes outside services for HE update, ODDS, lnclusionary Hsg, and ADUs 822 Televise, Zoom Planning Commission & Housing Element mtgs, GIS 862 Marin Maps

Page 27 ends

FY 2021-22 FY 2022-23
Projected PROPOSED
228,107 225,398
95,935 42,888
9,880 13,333
5,000
50,804 65,548
11,901 14,272
29,902 35,885
4,266 4,777
1,222 1,608
56,456 41,662
720 1,920
494,193 447,291
3,171 4,093
444 473
1,549 1,575
612 2,100
- 10,500
3,131 2,100
133 1,575
2,301 2,100
176,977 375,223
3,224 15,750
- 1,575
- 2,100
- 6,000
191,541 425,163
685,735 872,455

1.00 1.00

0.25 0.25

0.10 0.10

0.50 0.50

2.85 2.85
~ Town of Fairfax FUND 01 GENERAL FUND
~., 2022~ 23 Operating Budget ACTIVITY 321 BUILDING INSPECTION & PERMITS

ACTIVITY DESCRIPTION
The Building Inspection Division provides "building" permits for construction activity and and code enforcement related to the California Building Code.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
491 HEALTHINSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
496 PERS UAUSIDEFUND
611 ALLOWANCES

SUBTOTAL PERSONNEL

OPERATING EXPENSES
711 OFFICE EQUIP MAINT.
722 VEHICLE MAINTENANCE
731 BLDG-GROUNDS MAINT.
802 POWER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

BUILDING OFFICIAL

ASST BUILDING OFFICIAL

ADMIN ASSISTANT II
Total Full Time Equivalent Employees

SEE NOTE

SEE NOTE
FY 2019-20
Actual
107,506

4.416
20,802
4,284
12,399
1,511
19,887
664
171,468
-
3,718

2.428
505
1,801
496
620
19,145
1,120
665
325
30,823
202,291

0.75 0.25

1.00 NOTES: 722 Fuel & upkeep on Building Official Vehicle 821 Coastland Engineering plan check, Town Engineer
FY 2020-21
Actual
109,812
4,504
21,390
4,578
14,273
1,555
15,000
720
171,832
-
3,496
1,627
402
1,701
653
1,055
43,653
301
951
53,838
225,670

0.75 0.25

1.00 FY 2021-22
Adopted
109,812
4,504

22.425
5,006
13,595
1,536
14,376
720
171,974
321
3,500
2,000
500
1,500
500
1,200
60,000
5,000
1,000
500
76,021
247,995

0.75 0.25

1.00 822 Janitorial allocation; scanning building plans /relief building inspector 861 Building official/lCBO meetings
862 Professional membership renewals for Building Official

Page 28 ends

FY 2021-22
Projected
112,638
-

22.425
5,006
12,396
1,427
16,661
720
171,273
-
4,169
3,075
444
1,550
534
720
36,556
3,704
-
1,904
52,655
223,929

0.75 0.25

1.00 FY 2022-23

PROPOSED
118,900
4,848
23,604
4,902
14,744
1,656
16,984
720
186,358
321
3,500
4,093
500
1,500
500
1,200
50,000
5,000
1,000
500
68,114
254,472

0.75 0.25

1.00 POLICE DEPARTMENT
The Fairfax Police Department (FPO) has the overall responsibility for all criminal investigations, criminal apprehension, crime prevention, traffic enforcement and safety, parking enforcement and related programs, public safety awareness programs, computer aided 9-1-1 dispatch center (which also serves the communities of Ross and the College of Marin). It operates a staffed police lobby open to the public 24 hours a day; comprehensive records management; information technology within the police network; property and evidence management; special event management; ABC (alcoholic beverage control) evaluations and approvals; emergency management/disaster planning; personnel services, including payroll management, recruitment and departmental training.

MISSION
Preventing Crime; Enforcing laws; Resolving community problems; Improving the quality of life.

ORGANIZATION
The department is budgeted for 17 full time positions. 11 sworn Police Officers and 6 non-sworn employees (5 Dispatchers and 1 Police Service Technician), and 6 part time employees. (1 Police Reserve, 1 Police Services Technician, and 4 part time Dispatchers) The department is comprised of the following full and part time Classifications which in this fiscal year are intended to be filled as follows:
• 1 Police Chief
• 0 Lieutenant
• 3 Sergeants
• 1 Corporal
• 6 Patrol Officers
• 1 Frozen Police Officer position (unfilled since 10/2005) • 5 Dispatchers
• 1 Police Service Technician
• 1 reserve Police Officers (part time /hourly as needed) • 2 reserve Dispatchers (part time/hourly as needed)
• 1 part time Police Services Technician
• 2 Police Cadets
Total: 17 full time employees (FTE's)
6 part time reserve employees
As classifications remain the same, the filling of those positions is fluid based on the needs of the organization and qualifications and capabilities of employees to fill these classifications.

The Fairfax Police Department by nature through our services to the community generates approximately $1.8 million of revenue that is allocated to Town General Fund and other Town Accounts.

Page 29 ends

2021 - 2022 ACCOMPLISHMENTS
• Appointed a permanent Police Chief and brought the department to full staffing levels. • Attend mandatory and elective training for police staff despite COVID-19 constraints. • Continued to receive a high rating on Peace Officer Standards and Training (POST) related Audits on Background Hiring Documents and Training Records. • Maintained healthy staffing levels and 24/7 operation throughout COVID-19 Pandemic. • Continued progress for the installation of the Office of Emergency Services (OES) Next- Gen 9-1-1 Project in compliance with new Department of Justice (DOJ) Regulations and Requirements.
• Implemented Sunridge RIMS & Internal Procedural process for collecting Racial and Identity Profiling Act (RIPA) Stop Data. Conduct and complete RIPA Stop Data Test Phase and get DOJ Approval. Formalize RIPA Collecting and Reporting process through Sunridge RIMS Computer Aided Dispatch (CAD) System. Implemented a FPO RIPA Stop Data Dashboard. • Completed department wide daily policy training using Nixie KMS Daily Training Bulletin. • Updated the FPO Website.
• Worked with Racial Equity and Social Justice Committee (RESJ) and RESJ Practices and Public Safety Alternatives Subcommittee (PPSA).
• Re-implemented Coffee with a Cop Community Outreach effort. • Collaborated on a proposal to develop a diversity, equity and inclusion proposal with programs and initiatives for Town Council consideration.
• Replaced two vehicles with Hybrids SUVs and obtained the first Electric Vehicle (EV) for FPO • Completed National Incident-Based Reporting System (NIBRS) migration. • Amend dispatch contract for College of Marin Police for four years (FY 25-26). 2022 - 2023 GOALS AND OBJECTIVES
• Add 1 full time employee (FTE) Non-Sworn Dispatcher Position • Add to and expand the EV Fleet for the FPO.
• Complete POST mandated training for all full and part time personnel as of 12/31/2022. • Bring new 9-1-1 dispatch phone system online (100% paid for by State 911 funding). • Continue to work on implementing Next Gen Marin Emergency Radio Authority (MERA) project for FPO and public works.
• Continue to implement RIPA with submissions to DOJ and evolve the presentation of that data on the RIPA "Dashboard" on the website.
• Upgrade Mobile Data Terminal (MDT) for patrol vehicle fleet. • Migrate to Rapid Deploy Text to 9-1-1 solution.

Page 30 ends

<t"::"~ Town of Fairfax t,~ FUND 01 GENERAL FUND
~~~~~'- 2022 ✓ 23 Operating Budget ACTIVITY 411 POLICE

ACTIVITY DESCRIPTION
The police department has the overall responsibility for all criminal investigations, criminal apprehension, crime prevention, traffic enforcement and safety, parking enforcement and related programs, public safety awareness programs, computer aided 911 dispatch center, which also serves the communities of Ross and the College of Marin. We operate a staffed police lobby open to public 24 hours a day; comprehensive records management; information technology within the police network; property and evidence management; special event management; ABC evaluations and approvals; emergency management/disaster planning; personnel services, including payroll management, recruitment and departmental training.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
402 SAFETY SALARIES
415 ACCRUED LEAVE PAYOUT
421 TEMP EMPLOYEES
461 OVERTIME
481 HOLIDAY PAY
491 HEALTHINSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
495 FICNPTS
496 PERS UAL/SIDEFUND
497 OVERTIME REIMB
498 TUITION REIMB
499 OTHER
611 ALLOWANCES

SUBTOTAL PERSONNEL
Allocation of Positions:

POLICE CHIEF

POLICE LIEUTENANT

SERGEANT

DETECTIVE/ JUVENILE OFFICER

CORPORAL

POLICE OFFICER

DISPATCHER

POLICE SERVICES TECH/ CSO
Total Full Time Equivalent Employees

DISPATCHER, RESERVE

POLICE OFFICER, RESERVE

POLICE CADET

POLICE SERVICE TECH

SEE NOTE

SEE NOTE
FY 2019-20 FY 2020-21
Actual Actual
373,730 321,989
1,230,154 1,191,240
70,167 145,174
94,223 134,624
180,963 128,672
85,873 82,091
234,700 196,425
73,598 73,598
227,537 238,600
26,188 26,628
681
638,219 550,000
4,000 (482)
7,774
3,960 3,765
3,243,994 3,100,099

1.00 1.00

3.00 3.00

2.00 2.00

4.00 4.00

1.00 1.00

17.00 17.00

4.00 4.00

2.00 2.00

1.00 1.00

1.00 1.00
NOTES: 401 Additon of one FTE non sworn Dispatcher to meet staffing needs.

FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected PROPOSED
381,118 361,000 471,057
1,324,717 1,260,000 1,278,188
50,000 50,000 50,000
100,000 143,662 100,000
150,000 170,000 175,000
78,908 83,368 95,019
261,907 224,000 285,471
69,892 69,942 85,337
257,719 240,200 267,508
27,881 26,302 29,209
- - 1,991
461,345 461,345 545,053
(15,000) - (5,000)
10,000 11,344 16,000
62,650
6,000 3,565 6,000
3,164,487 3,167,378 3,400,833

1.00 1.00 1.00

1.00 1.00

2.00 2.00 3.00

1.00 1.00 1.00

6.00 6.00 6.00

4.00 4.00 5.00

1.00 1.00 1.00

16.00 16.00 17.00

4.00 4.00 2.00

1.00 1.00 1.00

1.00 1.00 2.00

1.00 1.00 1.00
496 See Fund 6 - Retirement for details; The Town refinanced the UAL which resulted in significant reduction in interest costs. ··-··-----·--·------------------------------------- 11 497 Reimbursible Overtime - Fairfax Festival and various special events

Page 31 ends

,·~·~ ~. Town of Fairfax I, .
·i/'!:·",4 t ~~ -1
·---~ )-~~ 2022-23 Operating Budget '<':;•:../# ......... ;.,t,.~~

DEPARTMENT SUMMARY

OPERATING EXPENSES
631 COMM EQUIP REPLACE
711 OFFICE EQUIP MAINTENANCE
712 COMPUTER EQUIP MAINTENANCE SEE NOTE
721 FIELD EQUIP MAINTENANCE
722 VEHICLE MAINTENANCE
723 COMMUNICATION EQUIP MAINT
725 MERA DEBT SERVICE SEE NOTE
726 MERA MEMBERSHIP FEE
731 BLDG-GROUNDS MAINTENANCE
801 WATER
802 POWER
804 TELEPHONE SEE NOTE
806 FUEL
811 POSTAGE
812 REPRODUCTION
813 OFFICE SUPPLIES
815 PRINTING
822 PROFESSIONAL SERVICES SEE NOTE
841 SMALL TOOLS
842 SPECIAL DEPT SUPPLIES
851 UNIFORM
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
883 P.O.S.T. SEE NOTE
889 BOOKING FEES
FUND

ACTIVITY
FY 2019-20
Actual
999
-
37,558
1,146
34,122
1,991
38,340
32,379
22,002
1,580
2,022
22,797
21 ,017
1,227
3,282
1,554
2,639
65,229
423
5,798
22,711
463
10,255
6,398
-
01 GENERAL FUND
411 POLICE
FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual Adopted Projected PROPOSED
- 7,000 7,000 7,000
- 1,500 1,500 1,500
28,975 68,000 60,000 68,000
716 1,000 1,000 1,000
23,679 24,000 34,000 24,000
2,636 3,000 3,000 3,000
34,707 3,659 3,659 - 37,698 38,882 38,882 44,089
12,223 26,000 26,000 26,000
1,677 1,900 1,900 1,900
1,624 2,000 2,000 2,000
25,811 27 ,000 27,000 35,000
16,755 18,000 22,000 24,000
608 2,000 2,000 2,000
1,274 4,000 4,000 4,000
2,988 3,000 3,000 3,000
2,685 4,000 5,000 4,000
32,665 55,000 55,000 55,000
11 500 500 500
10,376 12,500 12,500 12,500
19,102 19,200 23,000 19,850
342 5,000 5,000 5,000
10,322 11,400 9,500 11 ,400
4,164 13,000 14,000 18,000
- 3,000 3,000 3,000
SUBTOTAL OPERATING 335,931 271,038 354,541 364,441 375,739 TOTAL DEPARTMENT APPROPRIATION 3,579,925 3,371,137 3,519,028 3,531,819 3,776,572 NOTES: --· -·----
712 Includes Records Management System maintenance contract and maintenance and repair of - ----- -- extensive in-house and mobile computer network and body cams . -- .. --- ·-· ·- ··--
725 Marin Emergency Radio Authority (MERA) - Costs are split with Publ ic Works Dept 511 ··- . - ---- Note: MERA system debt paid off in FY21 . -- -- ·- -·· ---- - -- -- ------ 804 Increase of $5,000 in pre MERA fiber system installation. 822 Firing range costs, blood analysis, website maintenance, evidence room alarm security, - - - -- routine janitorial services, and the Prandi Childrens Center (forensic interview for child victims -- of violent crimes). External Investigation professional services; Body cam maintenenace ... ... -- - . - 883 Police Olf1cer Stanaaras TraininglP_O_STY:-Part,ally state re1m6ursea (SEE 0~ -060-6T5)

Page 32 ends

·-·
~ Town of Fairfax FUND 01 GENERAL FUND
~ .... 2022~23 Operating Budget ACTIVITY 418 DISASTER PREP & EOC

ACTIVITY DESCRIPTION
The Disaster Council (DC) was created by resolution and was activated as a result of the 2005/06 flood. The Mayor reconvenes the DC as needed. It is charged with reviewing the Town policies and procedures for emergencies and providing outreach and education to the residents & businesses of Fairfax. The Council is made up of representatives of local public safety agencies including the Sheriff's Office of Emergency Services, and disaster relief agencies such as the American Red Cross. The Emergency Operations Center (EOC) is located in the Firehouse and is manned by key Town staff in the event of declared emergencies.

DEPARTMENT SUMMARY

PERSONNEL
411 REGULAR PT SALARIES
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
496 PERS UAUSIDEFUND

SUBTOTAL PERSONNEL

OPERATING EXPENSES
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
821 OUTSIDE SERVICES
842 SPECIAL DEPT SUPPLIES
881 SPECIAL SERVICES

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

Total Full Time Equivalent Employees
NOTES:

SEE NOTE

SEE NOTE
FY 2019-20
Actual
-
7,470
129,755
3,000
140,225
140,225

0.00 FY 2020-21
Actual
-
27,632
3,311
30,943
30,943

0.00 FY 2021-22
Adopted
100
19,300
1,000
3,600
24,000
24,000

0.00 FY 2021-22
Projected
-
-
-
467
-
3,600
4,067
4,067

0.00 FY 2022-23

PROPOSED
105
19,265
1,050
3,600
24,020
24,020

0.00 821 Marin County Sheriff OES ($4,300); disaster preparedness materials ($5,000); and Neighborhood Resource Group (NRG) Coordinator ($10,000); other
842 Update data equipment in EOC
881 Agility Insurance Recovery $3,600/yr. In event Town facilities become inoperable due to disaster, insurance provider will bring in trailer with equipment (e.g, computers) for Town Hall to get up and running again.

Page 33 ends

ROSS VALLEY FIRE DEPARTMENT
July 1, 1982, the Fairfax Fire Department merged with the San Anselmo Fire Department to form the Ross Valley Fire Department (RVFD), which is administered under joint powers agreement (JPA) to provide fire protection to Fairfax, San Anselmo, and the unincorporated county area known as Sleepy Hollow. Through June 30, 2010, the Department provided service to Sleepy Hollow through a contract for service with the Town of San Anselmo.

July 1, 2010, the Sleepy Hollow Fire Protection District became a full member of the joint powers agreement. With the addition of Sleepy Hollow, the percentage shares of the Fire Department budget for the three members were set at: Fairfax 30.4%, San Anselmo 52.9%, and Sleepy Hollow

16.7%.

July 1, 2012, the joint powers agreement was amended to include the Town of Ross. With the addition of the Town of Ross the percentage shares of the Fire Department budget for the four members are: Fairfax 23.95%, San Anselmo 41 .68%, Ross 21.21% and Sleepy Hollow 13.6%.

ORGANIZATION
The JPA is governed by a Board of Directors consisting of eight (8) Directors, two from each agency. An Executive Officers position rotates between the Town Managers of each of the towns.

The Executive Officer and the Fire Chief report directly to the Board of Directors.

The department is comprised of the following personnel:
• 1 Fire Chief (shared services model)
• 3 Battalion Chiefs
• 12 Captains
• 15 Engineers
• 1 Administrative Assistant
• 2 Fire Inspectors
Total: 34 full time employees plus volunteers
In FY18-19, the JPA contacted with Marin County Fire to provide the Fire Chief functions under contract with the JPA for a five-year term . San Anselmo currently provides the financial services to the JPA under a service agreement.
2022 - 2023 BUDGET
The Ross Valley Fire Department operating budget for FY 2021-22 is approximately $12.06M. The budget is primarily funded through member contributions (approx. $10.9M), outside revenues in the form of contracts for service provided to County of Marin, fees for service related to plan checks and inspections, and reimbursement by Ross Valley Paramedic Authority for costs associated with paramedic services.

Overall, the Town's contribution to the JPA will increase by approximately $134,000 or 5.1 % from $2,601,413to $2,735,033. The Town's contributions include the annual base contribution plus prior obligations of the JPA before Ross joined. The Fire budget also includes $15,000 for annual facility maintenance costs. This cost is not included in the Town's annual contribution to the JPA.

Additional information regarding the Ross Valley Department is available at www.rossvalleyfire.org.

Page 34 ends

~ Town of Fairfax FUND 01 GENERAL FUND
-....;;,... 2022~ 23 Operating Budget ACTIVITY 421 ROSS VALLEY FIRE

ACTIVITY DESCRIPTION
The Fairfax Fire Department was merged with the San Anselmo Fire Department to form the Ross Valley Fire Authority in July 1982. The Sleepy Hollow Fire Protection District subsequently joined, as did the The Town of Ross in July, 2012.

The Authority is governed by a eight person board consisting of two representatives from each area. The annual budget is formulated by the Fire Chief and the Executive Officer. Funding for the Ross Valley Fire Dept operation budget is divided between the participating agencies. Fairfax's share is approximately 23.9% of the total. Each town owns and maintains their fire stations and is responsible for budgeting equipment replacement reserves and insurance on the station houses.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
491 HEALTHINSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE

SUBTOTAL PERSONNEL

OPERATING EXPENSES (TOWN SHARE)
493 RVFS RETIREMENT SEE NOTE
721 FIELD EQ MAINT
724 RVFS OPES LIAS
725 MERA DEBT SERVICE
881 RVFS CONTRACT

SUBTOTAL TOWN'S JPA CONTRIBUTION
730 INSPECTION/PREVENTION SEE NOTE
731 BUILDINGS & GROUNDS MAINT

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
FY 2019-20 FY 2020-21
Actual Actual
246,887 286,528
- -
138,114 126,290
- -
2,046,153 2,092,330
2,431,154 2,505,148
73,500 (20,856)
25,221 1,024
2,529,875 2,485,316
2,529,875 2,485,316
FY 2021-22 FY 2021-22 I FY 2022-23
Adopted Projected PROPOSED
342,301 342,301 395,767
79,535 79,535 82,716
29,656 29,656 14,852
- - -
2,153,431 2,153,431 2,251,355
2,604,923 2,604,923 2,744,690
40,000 37,480 40,000
15,000 15,000 15,000
2,659,923 2,657,403 2,799,690
2,659,923 2,657,403 2,799,690
NOTES: 493 The Ross Valley Fire Department participates in .CalPERS with two plans in effect. 730 Includes one time MWPA 20% funds for defensible space inspections/mitigations in yr 1; these funds will be passed thru to RVFD
Funding for Wildfire management is provided by grants in revenues NOTE: See Fund 5 for Fire Station improvements
Our JPA contribution consists of: FY19 FY20 FY21 FY22 Iner (Deer) FY23 BUD - Contract payment 1,943,947 2,046,153 2,092,330 2,153,431 97,924 2,251,355 - Side Fund - - - -
- Retirement Unfunded Liability 193,370 246,887 286,528 342,301 53,466 395,767 - Apparatus Replacement - 79,535 3,181 82,716
- Ul-'t:t:5 Pnor uao11Ity 201,546 138,114 126,290 29,656 (14,~U4) 14,852 - Mera Bond - - - - -
Total 2,338,863 2,431,154 2,505,148 2,604,923 139,767 2,744,690 % Change 4.67% 3.95% 3.04% 3.98% 5.37%

Page 35 ends

PUBLIC WORKS ADMINISTRATION

ORGANIZATION
The Public Works Director position is filled with a combination of Town and consultants' staff. The budget reflects the time the Interim Public Works Director and Building Official/Public Works Manager spend to perform duties of the position. The Town also retains an engineering consultant to assist with the management of capital projects.

The budget provides funding for the Public Works Director to coordinate and manage the Capital Improvement Projects (CIP). Below are the accomplishments and goals for the entire Public Works Department which consist of Street Maintenance, Parks, and the Street Lighting divisions.
2021 - 2022 ACCOMPLISHMENTS
• Completed $420,000 in emergency repairs after the Sir Francis Drake landslide and applied for reimbursement funding through the Federal Emergency Management Agency (FEMA).
• Worked with a consultant on the Community Rating System (CRS) audit to remain in the program saving the residents, and town 5% off the normal cost of flood insurance.
• Set up tanks and pumps to use recycled water to water park trees. • Established guidelines for Outdoor Dining construction. • Conducted road reparations (patching) in various locations around town. • Installed accessible curb ramps on Park Road and Solinas Road. • Issued 230 encroachment permits primarily for maintenance by PG&E, Marin Water, Ross Valley Sanitary District (RVSD), Comcast, and AT&T. • Completed repairs to the Peri Park path of travel, ramp, and stairs to the bathroom. • Successfully applied to the Metropolitan Transportation Commission (MTC) for updating the Town of Fairfax's Pavement Management System. • Submitted a letter to CalOES (Office of Emergency Services) and FEMA requesting additional funding and a time extension for the Pavilion Project. • Submitted the Quarterly Report to FEMA and CalOES for the Pavilion Project. • Submitted application for the Per Capita Grant Funding to California State Parks for $177,952.00. to be used to build a new electric kitchen inside the Pavilion. • Declared an emergency on Pine Drive due to the collapse of roadway caused by unpermitted work. The Town took immediate action to design and reconstruct the roadway.

Page 36 ends

2022 - 2023 GOALS AND OBJECTIVES
• Hire a full-time Public Works Director.
• Develop a plan for appropriate department staffing.
• Plan vehicle and equipment replacement schedule.
• Develop a Town Hall Master Plan.
• Develop Park Master Plan.
• Develop ADA Transition Plan.
• Keep CIP projects on schedule:

1. Start construction of the Pavilion Seismic Retrofit Project, ADA Improvements and Electric Kitchen.

2. Continue progress on all six Bridges under design for repair or replacement.

3. Design and construct roadway improvements based on the MTC's Guidelines, PCI Ratings, and the Director's judgement.

4. Embark on Storm Water Mapping and Inventory Assessment using American Rescue Plan Act (ARPA) Funds.

5. Town Hall and Community Center Remodel.

6. Various listed roadway stabilization projects.

Page 37 ends

~ Town of Fairfax FUND 01 GENERAL FUND
~ ~ .. ~ 2022;23 Operating Budget ACTIVITY 510 PUBLIC WORKS ADMIN

ACTIVITY DESCRIPTION
Administration is responsible for oversight of all maintenance divisions, encroachment permits, contract administration, and capital projects. Staff participates in community and multiple joint-agency coordination efforts including neighborhood traffic calming, MCSTOPPP, MarinMap, ICLEI and others. Staff is responsible for writing grant proposals and submitting required documentation and invoices, and corresponding with FEMA and Caltrans.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
461 OVERTIME
491 HEALTHINSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
495 FICA/PTS
496 PERS UAUSIDEFUND
611 ALLOWANCES

SUBTOTAL PERSONNEL

OPERATING EXPENSES
711 OFFICE EQUIP MAINTENANCE
731 BLDG-GROUNDS MAINTENANCE
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING

SEE NOTES
821 OUTSIDE SERVICES SEE NOTES
822 PROFESSIONAL SERVICES SEE NOTES
823 STORMWATER POLLUTION SEE NOTES
842 SPECIAL DEPT SUPPLIES
861 MTGS/TRAVEL
890 MISCELLANEOUS SEE NOTES

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

PUBLIC WORKS DIRECTOR

TOWN MANAGER/PW DIRECTOR

CONSUL TING ENGINEER/PROJ MGR (PT)

BUILDING OFFICIAUPW MANAGER
Total Full Time Equivalent Employees
FY 2019-20 FY 2020-21
Actual Actual
87,962 123,870
6,641
3,669 4,564
- 838
14,402 16,639
5,494 5,321
9,172 17,561
1,226 1,725
- -
7,290 6,000
198 240
136,054 176,757
- -
136 50
- -
571 550
- -
- -
45,885 35,675
5,677 16,398
27,361 30,871
715
24 - -
80,369 83,543
216,422 260,300

0.30 0.30

0.42 0.42

0.25 0.25

0.97 0.97
FY 2021-22 FY 2021-22
Adopted Projected
258,957 205,904
- -
4,517 15,741
-
8,633
16,774 10,511
3,677 5,516
11,164 8,690
1,346 3,445
-
6,042 5,672
1,428 2,198
303,905 266,308
100 -
134 908
500 255
400 600
308 454
100 -
45,000 18,141
21,500 22,296
32,000 47,322
1,000 1,286
-
2,000 5,145
103,042 96,408
406,947 362,716

1.00 1.00

0.30 0.42 0.42

0.25 0.25

1.97 1.67
NOTES: 401 For FY21-22, the full cost of a DPW director is allocated to DPW admin; est. costs $185k FY 2022-23

PROPOSED
178,610
-
5,510
21,488
9,162
25,903
3,095
7,139
1,200
252,107
105
134
525
420
323
105
207,250
3,000
33,600
1,050
-
2,100
248,612
500,719

1.00 0.42

0.25 1.67
821 Consulting PW Project Mgr, Outside Eng services; MTC-PTAP ($3,000), IWOQ, StreetSaver 822 one-half Fairfax share of annual Marin Map ($3,000) 823 MCSTOPPP Fee ($25,000) , SWRCB Fee ($7,000)
890 PW Office clean up/renovation

Page 38 ends

....... Town of Fairfax FUND 01 GENERAL FUND
~ ~ .... , 2022-23 Operating Budget ACTIVITY 511 STREET MAINT & PUBLIC WORKS

ACTIVITY DESCRIPTION
The street maintenance division is responsible for preventive maintenance of storm water systems, traffic signs, streets, sidewalk and bike path maintenance. Routine activities include responding to citizen requests, patching pot holes, sweeping the downtown area and changing advertising and holiday banners weekly, and repainting the street markings and lane lines annually. Many hours are spent responding to emergency flooding and felled trees during the winter months while summer months are used to freshen up the town.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
461 OVERTIME
491 HEALTHINSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
495 FICA/PTS
496 PERS UAUSIDEFUND
499 OTHER PAYMENTS
611 ALLOWANCES

SUBTOTAL PERSONNEL

OPERATING EXPENSES
641 EQUIPMENT RENTAL
721 FIELD EQUIP MAINTENANCE
722 VEHICLE MAINTENANCE
723 COMMUNICATION EQUIP MAINT
725 MERA DEBT SERVICE
726 MERA MEMBERSHIP FEE
731 BLDG-GROUNDS MAINTENANCE
802 POWER
803 DUMP FEES
804 TELEPHONE
806 FUEL
813 OFFICE SUPPLIES
821 OUTSIDE SERVICES SEE NOTE
841 SMALL TOOLS
842 SPECIAL DEPT SUPPLIES SEE NOTE
851 UNIFORM
861 TRAVELfTOLLS

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

CONSUL TING PW DIRECTOR PT

SENIOR MAINTENANCE WORKER
MAINT. WORKER Ill
MAINT. WORKER I
Total Full Time Equivalent Employees
FY 2019-20 I
Actual
143,553
-
1,718
32,171
6,941
16,020
2,008
-
23,595
-
1,331
227,336
-
1,140
9,677
-
8,777
7,492
13,034
-
96 1,259
16,491
305
35,744
1,208
34,737
956
-
130,918
358,254

0.125

1.00 1.00

0.25 2.38
NOTES: 497 Overtime charged to Festival Fund for annual festival.

Maint Worker I - 50% of full-time worker + part-timer
FY 2020-21
Actual
159,983
1,707
3,261
32,319
7,459
20,497
2,290
-
20,000
-
1,425
248,940
-
24,071
-
7,937
8,722
115
-
1,290
15,755
686
28,217
1,008
24,589
956
18 113,364
362,303

0.125

1.00 1.00

0.25 2.38
I FY 2021-22 I
Adopted
FY 2021-22 I FY 2022-23
Projected PROPOSED
152,996 152,996 173,021
3,377 8,318
- 1,573 2,000
33,273 21,820 34,700
5,810 5,810 7,298
18,961 17,714 20,790
2,144 2,317 2,443
- . -
17,056 17,056 20,151
7,875
1,425 1,567 1,425
231,665 232,105 270,145
500 - 525
500 - 525
12,500 9,654 13,125
500 - 525
846 1,128 888
8,997 11,996 9,447
733 52 798
1,500 - 1,575
300 1,182 315
1,000 1,093 1,050
18,000 19,140 18,900
500 49 525
55,000 85,315 85,000
- 1,725 .
42,000 34,747 38,100
956 1,799 1,004
200 - 210
144,032 167,881 172,512
375,697 399,986 442,657

1.00 1.00 1.00

0.25 0.25 0.25

2.25 2.25 2.25
821 Outside labor for right-of-way clearing & Biennial street markings; Engineering Services; tree trimming inhouse contract services for maint of pavement sections (digouts), retaining walls,drainage, Center Blvd maint 842 Main! materials including pipe, asphalt, concrete and hardware; required Hazardous Materials response, street signs, and paint for curbs, crosswalks, street markings, replacing barracades etc .. . .

Page 39 ends

~ Town of Fairfax FUND 01 GENERAL FUND
-;')'!
~- 2022 ✓ 23 Operating Budget ACTIVITY 512 STREET LIGHTING

ACTIVITY DESCRIPTION
Provides for the ongoing operation, PG&E payments, and maintenance of street lights & traffic signals through contractual services. The Marin General Services Authority has a master contract for street light maintenance that the The Town replaced all residential cobrahead lights with LED streetlights.

The energy savings from the new LED fixtures will finance the replacement lights under the PG&E financing program The Town will also save in maintenance costs.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP. EMPLOYEES
461 OVERTIME
491 HEALTHINSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE

SUBTOTAL PERSONNEL

OPERATING EXPENSES
802 POWER
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

MAINT. LEADWORKER

SENIOR MAINTENANCE WORKER
Total Full Time Equivalent Employees

SEE NOTE

SEE NOTE
FY 2019-20
Actual
73,763
13,115
17,519
104,397
104,397

0.00 NOTES: 802 Street lighting and signal charges by PG&E FY 2020-21
Actual
56,370
23,543
5,360
85,273
85,273

0.00 FY 2021-22
Adopted
52,000
25,000
20,000
97,000
97,000

0.00 821 Contract with MGSA and DC Electric to provide maintenance of light poles for traffic signal maintenance costs, respectively.

Basic agreement: Streetlights, traffic
822 Additional costs to repair traffic signals and crosswalk systems

Page 40 ends

FY 2021-22
Projected
59,368
22,225
6,000
87,593
87,593

0.00 FY 2022-23

PROPOSED
60,000
24,000
10,000
94,000
94,000

0.00 CLIMATE & ENVIRONMENT DEPARTMENT
The Climate & Environment Department is a newly created department for FY 2022-23.

It is currently comprised of a half-time Climate Action Coordinator position that is shared with the Town of San Anselmo.

Department staff work with the Climate Action Committee (CAC), external partners such as the Marin Climate & Energy Partnership (MCEP), and other Town staff on coordination and prioritization of climate and environmental initiatives, as well as identify and apply for funding sources for these initiatives.
2022 - 2023 GOALS AND OBJECTIVES
• Implement an all-electric landscape equipment ordinance and associated trade-in and rebate program for residents and landscapers
• Investigate and pursue innovative technologies such as microgrids, distributed solar generation, and distributed battery storage for Town facilities • Implement electrification and energy efficiency upgrades of Town facilities • Identify and apply for climate-related funding opportunities • Provide content for Town newsletters and social media to educate residents about climate-related ordinances, incentives, programs, events, and resources • Continue implementation of SB 1383 requirements including outreach to businesses, updates to procurement policies, waste characterization studies, training of staff, and development of enforcement procedures and processes • Develop and implement a fleet electrification policy and fleet conversion strategy • Provide guidance, direction, and updates to the CAC on climate action priorities • Manage and complete reporting for all climate-related grants • Collaborate with external partners such as MCEP to discuss and develop policy and program initiatives to reduce emissions and build resilient communities • Develop, implement resident rebate programs to buy E-bikes and electric appliances
• Pursue pilot programs (ie - with Orange Charger to install Orange Outlets at public locations and multi-family dwellings to provide equitable EV charging access and install additional public and staff-only EV chargers • Develop initiatives and programs to help reduce vehicle miles traveled (VMT) for both residents and Town staff
• Conduct education, outreach, and enforcement of the Town's single-use foodware ordinance

Page 41 ends

ti Town of Fairfax FUND 01 GENERAL FUND
-........... 2022/ 23 Operating Budget ACTIVITY 514 CLIMATE & ENVIRONMENT

ACTIVITY DESCRIPTION
The Climate & Environment Department oversees the implementation and monitoring of the Town's Climate Action Plan (CAP).

This includes the development of policies and programs that work towards meeting the CAP goals for greenhouse gas (GHG) emissions reductions and that provide community resiliency through climate adaptation strategies. Department staff work with the Climate Action Committee (CAC), external partners such as the Marin Climate & Energy Partnership (MCEP), and other Town staff on coordination and prioritization of climate and environmental initiatives, as well as identify and apply for funding sources for these initiatives.

DEPARTMENT SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected PROPOSED

PERSONNEL
401 REGULAR SALARIES SEE NOTE 85,000
415 ACCRUED LEAVE CASHOUT 3,029
491 HEALTHINSURANCE 14,216
492 WORKERS COMP 3,331
493 RETIREMENT 6,545
494 MEDICARE 1,122
611 ALLOWANCES 960
LESS: REIMBURSEMENT (44,686)
SUBTOTAL PERSONNEL 69,517

OPERATING EXPENSES
813 OFFICE SUPPLIES 500
821 OUTSIDE SERVICES SEE NOTE 33,200
822 PROGRAM IMPLEMENTATION SEE NOTE 43,800
842 SPECIAL DEPT SUPPLIES 500
861 MEETING/CONF & TRAVEL 1,000
SUBTOTAL OPERATING 79,000
TOTAL DEPARTMENT APPROPRIATION 148,517
Allocation of Positions:

SUSTAINABILITY COORDINATOR 0.50
Total Full Time Equivalent Employees 0.50
NOTES: This activity was included in Dept 616 previously 401 This position is shared with the Town of San Anselmo for three years. Fairfax will be reimbursed for 50% 821 Outside Services includes:
$2,446 - Waste characterization study (Zero Waste Grant carryover from FY 2021-22) $10,000 - Assistance with outreach and education of single-use foodware ordinance $20,737 - Assistance with SB 1383 implementation (funded by Cal Recycle SB 1383 Local Assistance Grant) 822 Program Implementation includes:
$10,000 - Electric landscape equipment rebate program
$1,000 - EV & E-bike show
$1,500 - Orange Outlet pilot program
$500 - No idling program
$5,000 - E-bike incentive/rebate program
$2,400 - Outreach materials
$6,000 - CAC Film Project (carryover from FY 2021-22)
$2,400 - CAC website maintenance
$10,000 - Electric appliance rebate program
$5,000 - Internal price on carbon (carryover from FY 2021-22)

Page 42 ends

PARKS MAINTENANCE
ORGANIZATION:

This division is comprised of the following personnel:
• 1 Senior Maintenance Worker
• .25 Maintenance Worker I
Total= 1.25 FTE
Staff maintains all the Town owned parks, parking lots, and landscaped areas. Repairs park equipment as needed. Assists with Town sponsored events such as the Fairfax Festival. Provides assistance to the streets division as needed.

ACCOMPLISHMENTS/GOALS
See the DPW administration narrative

Page 43 ends

~u~ Town of Fairfax it-~
FUND 01 GENERAL FUND
x: "'.~ "'l- ~~ 2022-23 Operating Budget ACTIVITY 611 PARK MAINTENANCE

ACTIVITY DESCRIPTION
The Park Maintenance Division responsibilities include the oversight of the Town-owned parks including Peri Park, Solinas Park, and several pocket parks in the neighborhoods. This position is responsible for turf maintenance, irrigation management, weed abatement, trash removal and general clean-up of the downtown.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
461 OVERTIME
491 HEAL TH INSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
495 FICA/PTS
496 PERS UAL/SIDEFUND
611 ALLOWANCES

SUBTOTAL PERSONNEL

OPERATING EXPENSES
641 EQUIPMENT RENTAL
721 FIELD EQUIP MAINT.
722 VEHICLE MAINTENANCE
801 WATER
802 POWER
821 OUTSIDE SERVICES
841 SMALL TOOLS
842 SPECIAL DEPT SUPPLIES
851 UNIFORM
881 SPECIAL SERVICES

SUBTOTAL OPERA TING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

CONSUL TING PW DIRECTOR

SENIOR MAINTENANCE WORKER
MAINT. WORKER I
Total Full Time Equivalent Employees

SEE NOTE

SEE NOTE
FY 2019-20
Actual
102,680
-
194
34,732
4,581
10,622
1,401
-
13,078
713
168,000
-
-
-
29,245
2,084
51 ,539
8,471
638
-
91,977
259,977

0.125

1.00 0.50

1.63 NOTES: 821 Tree trimming and replacement of sidewalk trees.

Maintenance of Peri park redwoods
Trail Maintenance

Page 44 ends

FY 2020-21
Actual
107,097
200
-
431
36,603
4,928
12,498
1,467
-
10,000
750
173,974
341
-
-
22,264
1,707
21,414
538
3,850
638
-
50,752
224,725

0.125

1.00 0.50

1.63 FY 2021-22 FY 2021-22
Adopted Projected
104,870 106,225
- -
3,792
- 1,746
37,829 35,549
3,869 5,589
11,627 11,814
1,433 1,681
574 - 9,454 8,545
1,350 8,522
171,006 183,463
500 444
500 -
1,000 602
20,000 51,127
2,300 1,182
35,000 30,774
1,000 - 15,000 9,122
638 834
- -
75,938 94,086
246,943 277,549

1.00 1.00

0.50 0.50

1.50 1.50
FY 2022-23

PROPOSED
115,826
-
5,569
- 39,609
4,892
12,874
1,637
11 ,169
1,350
192,926
525
525
1,050
21,000
2,415
31,750
1,050
10,000
638
-
68,953
261,879

1.00 0.50

1.50 RECREATION AND COMMUNITY SERVICES

ORGANIZATION
This department is comprised of the following personnel who are part-time hourly staff:
• 1 Recreation and Community Service (RCS) Manager (.5 FTE) • 1 Events & Volunteers (E&V) Coordinator (.5 FTE)
= 1.5 FTE hourly/ part-time employees.
• The Communication & Marketing Specialist has been transferred to the Town Clerk Department
Fairfax Recreation and Community Services Department brings together the resources of town staff who all focus on community services, classes and events.

The RCS Manager oversees the department including classes, Pavilion rentals and programs, park projects, and youth and senior recreational programs/activities. The E&V Coordinator focuses on coordinating Town events/activities and supporting the Parks and Recreation Commission (PARC) and Volunteer Board activities.

Fairfax Recreation has appreciated the ability to improve local community services, enhance utilization of our buildings and parks, and increase revenue for the Town of Fairfax. With the help of the Measure F and the General Fund we are able to establish high quality and affordable events and programs for the community.

Page 45 ends

2021 - 2022 ACCOMPLISHMENTS
• Developed content and oversaw Town of Fairfax Recreation catalogs reaching all Fairfax households and 150 out of Fairfax households
• Created and delivered Age Friendly Fairfax 90 + better celebration gift baskets to 19 residents in 2021.
• Staff Support for the Small Business Recovery Fund supporting 25 Fairfax businesses
• Staff Support for the Racial Equity and Social Justice (RESJ) Committee and the Policing subcommittee of the RESJ - both Brown Act committees with monthly and special meetings - total of approximately 25 agenized meetings • Managed rental partnerships and secured approximately $35,000 in revenue from July 2021 - February 2022
• Expanded summer camps to include Skate, Spanish, Art and Nature camps and two weeks of Camp Fairfax
• Supported and coordinated Artist in Residence Collaborative efforts, including pop up exhibitions, Portraits of Protest exhibit, Fairfax Photo Club and more • Continued to maintain and enhance approximately 25 new and ongoing regularly programed classes and events across all age groups
• Provided Quarterly Reports to Town Council with financials • Brought back the Craft Faire and combined it with wreathmaking - hosting 36 vendors and 10 youth vendors
• Organized return of Town-wide picnic last September with animal show, teen bands and dance party
• Combined wreath making with Crafts Faire for first time ever last December in effort to collaborate with Volunteers and Recreation Department • Helped to create temporary skate park in the Pavilion parking lot under the purview of the Parks & Recreation Commission
• Oversaw the installation of 3 rotating art exhibits in the Parkade • Hosted Tom Finch concert in the ball field last August in an effort to bring back inperson events following lifting of COVI D-19 restrictions • Sponsored menorah lighting ceremony in the Parkade in December with the support of the Volunteer Board
• Organized mural re-painting along Merwin Street across from Fairfax Lumber last May with Volunteers
• Brought new playground equipment to Peri Park as part of playground renovation • Issued RFP to hire a third Artist-in-Resident to replace outgoing artist • Oversaw the Volunteer 1: 1 Match Program in response to COVI D-19

Page 46 ends

• Managed Vegetation Management grant and issued 30 grants to residents in August 2021
2022 - 2023 GOALS AND OBJECTIVES
• Develop content and oversee two seasonal brochures for community (with reduced size and cost)
• Continue to offer year-round programming with in-person and online options, including summer camps
• Expand youth programs and budget for middle and high school students with Music series, Open Mic Nights, Movie Nights on ballfield and more • Continue to help advance Age Friendly Fairfax with expanded budget to meet the needs and growth of this program
• Continue to support Artist in Residence Collaborative programming by increasing budget to support Art Walk, Pop Up events and other
• Establish permanent Skate Park in Town under the Parks & Recreation Commission leadership
• Build outdoor stationary fitness equipment in Peri Park under the Parks & Recreation Commission leadership
• Finish installing playground structures in Peri Park as part of the Peri Park Playground Renovation project
• Re-paint mural on Merwin Street near Bank Street with the Volunteer Board oversight • Re-visit the protocols for the Rotating Art Exhibit in the Parkade with the guidance of the Artists-in-Residents
• Continue to offer Special Events, such as the Spring Egg Hunt, Town-wide picnic, Holiday Caroling & Wreathmaking event, and support special projects that come before the Parks & Recreation Commission or the Volunteer Board for sponsorship

Page 47 ends

._..'--&.
~ <I. • •• - Town of Fairfax FUND 01 GENERAL FUND m 2022~ 23 Operating Budget ACTIVITY 616 COMMUNITY SERVICES ~· .,,

ACTIVITY DESCRIPTION
Formerly "Volunteers for Fairfax", program is designed to accomplish a variety of community involvement projects through a program of recruiting community volunteers. The Volunteer Board consitis of five community members appointed by Council.

The activities include creek cleanup for flood prevention, and community service, annual town-wide picnic, and the holiday caroling & wreath making event are funded under this division.The Volunteers also provide support to the Fairfax Food Pantry and the Community Garden.

DEPARTMENT SUMMARY

PERSONNEL
411 REGULAR PT SALARIES
491 HEAL TH/LIFE INS
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
495 FICA/PTS
496 PERS UAL/SIDEFUND
611 ALLOWANCES

SUBTOTAL PERSONNEL

OPERATING EXPENSES
711 OFFICE EQUIP MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
822 TAM SERVICES
842 SPECIAL DEPT SUPPLIES

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

SEE NOTE

EVENTS & VOLUNTEER COORDINATOR

SUSTAINABILITY COORD SEE NOTE
Total Full Time Equivalent Employees
NOTES: This department was formerly 216
801 Water for Community Garden
FY 2019-20
Actual
21,966
1,500
819
2,533
288
-
3,201
263
30,570
-
199
285
482
717
4,412
6,094
36,664

0.30 0.30
FY 2020-21
Actual
23,900
750
873
3,109
323
-
3,000
300
32,255
-
271
550
979
3,275
5,074
37,329

0.30 0.30
842 Includes Volunteer recognition expenses; $1200 for Food Pantry FY 2021-22
Adopted
50,286
750
923
3,130
341
-
2,314
300
57,369
150
200
700
400
500
5,000
6,950
64,319

0.30 0.50

0.80 411 Shared sustainability coordinator with San Anselmo now is Dept 514

Page 48 ends

FY 2021-22
Projected
50,286
750
923
3,130
341
-
1,931
300
57,661
-
-
235
438
152
2,997
5,000
8,823
66,484

0.30 0.50

0.80 FY 2022-23

PROPOSED
27,216
750
1,084
3,375
363
-
2,734
300
35,823
158
210
735
420
525
-
4,250
6,298
42,120

0.30 0.30
~~
~ Town of Fairfax FUND 01 GENERAL FUND
.... ~- .~ '":,_..,
~- 2022~ 23 Operating Budget ACTIVITY 617 RECREATION EVENTS

ACTIVITY DESCRIPTION
The Recreation Department provides recreational activities and events for the citizens of Fairfax. Staff works with the Parks & Recreation Commission (PARC) on programs and projects such as the Peri Park renovation and Artist Collaboration. Special Events include music festivals, the Spring Egg hunt, monthly senior lunch gatherings and park clean-up days.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
411 REGULAR PT SALARIES
415 ACCRUED LEAVE CASHOUT
491 HEALTHINSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
496 PERS UAUSIDEFUND
611 ALLOWANCES

SUBTOTAL PERSONNEL

OPERATING EXPENSES
811 POSTAGE
813 OFFICE SUPPLIES
821 OUTSIDE SERVICES
878 FFX ARTS & CULTURE COLLAB
881 SPECIAL SERVICES

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

SEE NOTE

RECREATION & COMM SERV DIRECTOR

ADMIN ASST II
Total Full Time Equivalent Employees
NOTES:
878 Fairfax Arts & Culture Collaborative
- Artist in Residence
- Fairfax Theater Co
- Art Collaboration Activities
881 Special Services
- Spring Egg Hunt
- Alice in Wonderland Tea
- Special Events
FY 2019-20
Actual
18,936
21,966
-
3,402
1,416
4,339
505
2,789
263
53,615
-
-
-
7,008
1,141
8,149
61,764

0.30 0.25

0.55 FY 2019-20
Actual
2,146
3,522
1,340
1,141
FY 2020-21
Actual
16,127
23,899
-
4,268
1,517
5,204
546
3,000
300
54,861
-
-
-
10,779
1,145
11,923
66,784

0.30 0.25

0.55 FY 2020-21
Actual
2,146
3,522
1,340
1,141
FY 2021-22
Adopted
22,791
18,622
-
4,460
1,511
5,127
557
4,386
57,454
7,000
1,200
8,200
65,654

0.30 0.25

0.55 FY 2021-22
Adopted
3,000
3,500
500
400
400
400
Recreation program costs are offset by participant fees charged in 01-080-903

Page 49 ends

FY 2021-22
Projected
15,592
22,188
-
3,339
1,511
4,480
536
2,745
2,913
53,303
-
-
-
7,601
2,139
9,739
63,043

0.30 0.25

0.55 FY 2021-22
Projected
4,000
3,177
423
FY 2022-23

PROPOSED
25,734
19,553
-
4,835
1,804
6,743
604
5,182
300
64,755
10,000
1,200
11,200
75,955

0.10 0.25

0.35 FY 2022-23
DRAFT
3,000
3,500
3,500
400
400
400
~ Town of Fairfax FUND 01 GENERAL FUND
........... 2022, 23 Operating Budget ACTIVITY 621 RECREATION CLASSES/ACTIVITIES

ACTIVITY DESCRIPTION
Fairfax Recreation and Community Services Department (formerly FOCAS and Volunteers) is a department formed in 2011 (after the split from San Anselmo) that brings together and better coordinates the resources of town staff who all focus on community services, classes, recreational activities, events and committee work for the town/community. Fairfax Recreation and Community Services's (RCS) mission is to improve community services and activities for youth, adults, and seniors as well as enhance utilization of Town buildings and parks within budgetary resources.

DEPARTMENT SUMMARY

PERSONNEL
411 REGULAR PT SALARIES
415 ACCRUED LEAVE CASHOUT
491 HEAL TH/LIFE INS
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
495 FICNPTS
611 ALLOWANCES

SUBTOTAL PERSONNEL

OPERATING EXPENSES
804 TELEPHONE
805 CABLE
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
843 SENIOR PROGRAMS
861 MEETING/CONF & TRAVEL
881 SPECIAL SERVICES
890 MISCELLANEOUS

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

SEE NOTE

REC & COMM SERVICES DIRECTOR

MARKETING & COMMUNICATION SPECIALIST
Total Full Time Equivalent Employees
NOTES:

FY 2019-20
Actual
65,809
-
2,998
2,464
-
973
2,206
-
74,451
2,735
6,921
400
9,412
12,750
-
8,453
330
41,001
115,452

1.00 1.00
FY 2020-21
Actual
116,047
-
3,000
4,419
14,409
1,584
1,200
-
140,659
2,087
2,775
134
841
21,475
-
9,083
1,108
37,503
178,162

1.00 0.50

1.50 FY 2021-22
Adopted
62,975
-
1,500
2,336
4,868
862
-
600
73,141
840
5,000
-
3,000
15,000
200
10,000
800
34,840
107,981

0.63 0.63
821 Includes class/program instructors for newborn, toddlers, and school aged/teens. lnstuctors are compensated based on a 70/30 split of class revenues.

Classes are held outdoors, at Womens Club.and online
FY23 programing includes Youth Coordinator, music series, free programs to youth FY 2021-22 FY 2022-23
Projected PROPOSED
66,641 73,204
- -
3,867 1,500
2,336 2,940
9,445 3,946
1,793 984
- - 10,400 600
94,482 83,174
2,126 882
- - 9,000 20,000
1,758 -
3,000 4,000
15,000 25,000
- 210
4,206 5,000
2,130 840
37,220 55,932
131,702 139,106

1.00 0.70

1.00 0.70
Recreation program costs are offset by participant fees charged in 01-090-904 & fundraising 01-090-790 843 Senior programs are free to participants with priority to Fairfax residents (through Special Purposes Tax)

Page 50 ends

~~u~...,
~ Town of Fairfax FUND 01 GENERAL FUND _,,_, ~ ~
·' ~-.. .... ..,,, ·-- 2022/ 23 Operating Budget ACTIVITY 622 SUMMER CAMPS

ACTIVITY DESCRIPTION
Summer Camps in Fairfax started with one week of Camp Earth in 2009 and expande~ to Camp Fairfax offering consecutive weeks towards the end of summer. Since then, it has expanded to include summer camps all summer long with a variety of offerings, such as, Skate Camp, Art and Nature, Spanish, Counselor in Training program and more.

DEPARTMENT SUMMARY

PERSONNEL
411 REGULAR PT SALARIES
492 WORKERS COMP.
494 MEDICARE
495 FICA/PTS
492 WORKERS COMP.

SUBTOTAL PERSONNEL

OPERATING EXPENSES
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
890 MISCELLANEOUS

SUBTOTAL OPERA TING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

SEE NOTE

RECREATION & COOM SERV DIRECTOR

SUMMER CAMP COUNCILORS
Total Full Time Equivalent Employees
NOTES:
821 Expenses are offset by tuition fees and donations.

FY 2019-20
Actual
7,039
102
264
7,405
2,350
425
2,476
-
5,251
12,656
FY 2020-21
Actual
1,613
-
1,613
1,613
FY 2021-22
Adopted
4,650
-
67 174
-
4,892
300
1,474
134
1,908
6,800

0.00 Summer Camp staffing, RCS Manager, Camp Director, Counselors and Specialty teachers.

Recreation program costs are offset by participant fees charged in 01-090-904 Skate Camp (2 weeks): 8 campers @ $150
Art and Nature Camp: 8 campers @ @ $250
Spanish Camp: 10 campers@ $375
Camp Fairfax (2 weeks, 5 hours/day): 12 campers@ $450 x 2 Total: $18,950

Page 51 ends

FY 2021-22 FY 2022-23
Projected PROPOSED
6,448
1,175
7,623
7,623
; .. .u·..,
-~ ""'
4,130
-
71 183
-
4,384
5,380
-
1,500
-
6,880
11,264

0.20 0.10

0.30 --z;Q_:_ g\ '
' • 1-;
~<d ,\- - ;'
>·- ·. ,
t£~ Town of Fairfax FUND 01 GENERAL FUND
·~ ~~ 2022~ 23 Operating Budget ACTIVITY 625 RENTAL FACILITIES

ACTIVITY DESCRIPTION
Formerly separated in two departments: 625-Rental Facilities-Women's Club & Ballpark and 626-Rental Facilities-Pavilion This division is responsible for the care and maintenance of the Women's Club, Ballfield and Pavilion.

Duties include setting up for all Town meetings including the Town Council and Planning Commission.

DEPARTMENT SUMMARY

PERSONNEL
401 REGULAR SALARIES
421 TEMP LABOR
415 ACCRUED LEAVE CASHOUT
461 OVERTIME
491 HEAL TH INSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE
611 ALLOWANCES

SUBTOTAL PERSONNEL

OPERATING EXPENSES
731 BLDG-GROUNDS MAINT.
801 WATER
802 POWER
803 SANITARY
804 TELEPHONE
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
841 SMALL TOOLS
842 SPECIAL DEPT SUPPLIES
851 UNIFORM

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

MAINT. WORKER I
Total Full Time Equivalent Employees
NOTES:

SEE NOTE

SEE NOTE
FY 2019-20
Actual
14,222
-
97 5,927
555
1,006
186
206
22,200
25,747
3,314
2,056
-
571
605
9,625
-
2,509
106
44,534
66,734

0.50 FY 2020-21
Actual
15,318
-
6,499
598
1,245
200
225
24,084
19,138
1,314
2,504
-
340
-
9,350
-
1,297
106
34,048
58,133

0.50 FY 2021-22
Adopted
15,318
6,613
572
1,192
200
212
24,107
36,001
800
3,000
-
400
500
9,000
6,000
106
55,808
79,915

0.25 0.25
FY 2021-22
Projected
14,024
-
-
228
5,595
572
1,084
204
1,400
23,107
29,770
1,562
810
3,393
438
-
-
-
1,078
142
37,193
60,300

0.25 0.25
731 Increased janitorial costs due to Covid-19 and increase from 3 days to 5 days per week service 822 Includes alarm, pest control. Janitor moved to 731 (alloc from 911) 842 Supplies necessary for the upkeep of the rental buildings including cleaning supplies.

Repainting and exterior repairs - Includes landscaping

Page 52 ends

FY 2022-23

PROPOSED
16,588
796
6,966
703
1,284
236
331
26,904
39,121
1,600
2,500
3,400
450
500
5,500
2,000
142
55,213
82,117

0.25 0.25

1.-!U ,;.._ Town of Fairfax I~ FUND 01 GENERAL FUND .-- -_ . .... -. 2022✓ 23 Operating Budget ACTIVITY 715 NON DEPARTMENTAL , ... ,,,. ~

ACTIVITY DESCRIPTION
This activity is to cover General Fund expenditures for items not funded directly by another department.

DEPARTMENT SUMMARY

PERSONNEL
491 RETIREE HEALTH BENEFITS
492 WORKERS COMP ADJ
493 RETIREMENT/PARS

SUBTOTAL PERSONNEL

OPERATING EXPENSES

SEE NOTE
822 PROFESSIONAL SERVICES SEE NOTE
842 SPECIAL DEPT SUPPLIES
871 LIAB & PROP INSURANCE SEE NOTE
881 SPECIAL SERVICES SEE NOTE
890 MISCELLANEOUS SEE NOTE
891 CLAIMS - WC/ SETTLEMENTS SEE NOTE
895 COUNTY LOANS SEE NOTE
896 CERTB/OPEB
FY 2019-20
Actual
68,810
(3,202)
8,834
74,442
230,999
953
151 ,324
134,169
449
12,114
106,885
120,000
FY 2020-21 FY 2021-22 FY 2021-22
Actual Adopted Projected
65,531 81 ,063 81,063
(1,742)
2,554 12,000 12,000
66,343 93,063 93,063
170,631 259,772 201,268
834 4,000 4,000
190,251 216,500 224,816
21 ,345 96,000 96,000
67,392 50,000 50,000
1,214 160,000 160,000
110,385 114,133 114,133
100,000 100,000 100,000
FY 2022-23

PROPOSED
85,116
12,600
97,716
239,006
4,200
258,135
100,800
250,000
148,000
118,130
150,000

SUBTOTAL OPERATING

TOTAL DEPARTMENT APPROPRIATION
756,892
831,335
662,052 1,000,405 950,217 1,268,271
728,394 1,093,468 1,043,280 1,365,987
NU It:~: FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected DRAFT
822 ASSOC OF BAY AREA GOVTS (ABAG) NOW > MCC 2,528 . 2,459 2,603 CHARGE POINT, Inc 3,260
COMMUNITY MEDIA OF MARIN (CMCM) (WEBCAST) 4,641 3,960 9,000 4,452 9,000 COUNTY OF MARIN MIDAS ACCOUNT (ETHERNET) 13,925 18,090 16.716 16,743 16,716 COUNTYWIDE HOMELESS PROGRAM (SAN RAFAEL) 11,781 11 ,781 11,781 11.781 FAIRFAX CHAMBER OF COMMERCE 500 500
LEAGUE OF CALIFORNIA CITIES (MEMBERSHIP) 5,486 4,429 5,000 4,912 5,000 MANDATORY MEDIATION 3,500 3,500 3,500
MARIN COUNTY TAX COLLECTOR (LAFCO) 5,649 5,616 8,000 4,770 8,000 MARIN COUNTY TRANSIT DIST (YELLOW BUS) 30,500 30,500 30,500 35,500 MARIN GENERAL SERVICES (Humane Society, General, Mediation ) 98,674 106,717 101,406 104,003 117,406 MARIN IT, INC (IT MAINT & EQUIP) 13,680 18,031 24,000 16,648 24,000 R3 CONSULTING (SOLID WASTE RATE REVIEW) 15,419 10,000 SEE 514 SUSTAINABLE FAIRFAX (ZERO WASTE GRANT ADM) 12,323 20,000 SEE 514 OTHER (FY 20-21 Small Business Rec.Fund MARILINK.lnc) 18,922 8.000 19,369 1,500 5,000 230,999 170,631 259,772 201,268 239,006
491 includes CalPERS PEMHCA payments and OPEB retiree payments 471 Insurance is provided through Bay Cities Joint Powers Insurance Agency. Premiums shown are net of $45K from reserves 881 $96,000 for chipper & pickup services; vegetation management; lower income grants Portion of costs are offset by MSS franchise agreement which provides $10,000/yr (debris boxes) 890 Includes funding for Compensation study and equity adjustment & Racial Equity & Social Justice (RESJ) committee 891 Allocation for Worker's Comp claims and settlements 895 Repayment of Feb 2018 $500K County Loan (See appendix for detail)

Page 53 ends

i1 Town of Fairfax FUND 01 GENERAL FUND
~~ 2022-23 Operating Budget ACTIVITY 911 BUILDING MAINTENANCE

ACTIVITY DESCRIPTION
Provide daily maintenance of buildings, set up for public meetings, and respond to citizen complaints.

Also responsible for minor building repairs including but not limited to plumbing, lighting, doors and windows.

DEPARTMENT SUMMARY FY 2019-20

PERSONNEL
401 REGULAR SALARIES
421 TEMP EMPLOYEES
415 ACCRUED LEAVE CASHOUT
461 OVERTIME
491 HEAL TH INSURANCE
492 WORKERS COMP.
494 MEDICARE
495 FICA/PTS
497 PAYROLL TSFR

SUBTOTAL PERSONNEL

OPERATING EXPENSES
803 SANITARY/DUMP
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
851 CLOTHING

SUBTOTAL OPERATING

SUBTOTAL APPROPRIATION

ALLOCATION TO DEPARTMENTS
731 BLDG-GROUNDS MAINT.

TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:

MAINT. LEADWORKER
Total Full Time Equivalent Employees

ALLOCATION OF BUILDING MAINTENANCE
TO DEPARTMENTS:

SEE NOTE

SEE NOTE
Actual
-
373
36,572
13,109
-
50,053
50,053
(47,917)!
2,136
211 TOWN MANAGER
221 TOWN CLERK
241 FINANCE
311 PLANNING
321 BUILDING INSP
411 POLICE
510 PUBLIC WORKS ADM
511 STREET MAI NT/PW
625 RENTAL· W/C PAVILION
NOTES: 822 Repairs & maintenance
Increased Janitorial costs due to Covid-19
FY 2020-21
Actual
-
2,673
67,223
7,959
-
77,854
77,854
(32,541)!
45,313
FY 21
2,872
2,872
2,872
2,872
2,872
14,359
574
574
27,569
57,436
842 Supplies/materials needed for upkeep of town-owned buildings

Page 54 ends

FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected PROPOSED
500 3,736 500
3,000 1,300 3,000
66,000 41,000 66,000
5,500 11,400 12,000
-
75,000 57,436 81,500
75,000 57,436 81,500
(75,000)! (53,700)! (81,500)!
3,736
JANITOR OTHER FY 22
3,450 625 4,052
3,450 625 4,071
3,450 625 4,071
3,450 625 4,106
3,450 625 4,093
17,250 3,125 20,367
690 125 819
690 125 798
33,120 6,000 39,121
69,000 12,500 81,500
~' Town of Fairfax FUND 02 DRY PERIOD
~ 2022~ 23 Operating Budget DEPT 715 MISCELLANEOUS .. ,, The -· Dry Period fund is a reserve account of the General Fund used to provide for emergencies or economic downturns.

Town policy (Resolution 11-9 adopted 3/2/11) is to maintain a reserve balance 25% of General Funds expenditures.

Council identified the optimal balance to be $1,000,000. This reserve is part of the overall reserves for General Funds.

Use of this fund requires Town Council approval.

FUND SUMMARY

BEGINNING FUND BAL

REVENUES
050 502 INVESTMENT EARNINGS

SUBTOTAL REVENUES

APPROPRIATIONS

SUBTOTAL APPROPRIATIONS

TRANSFERS
725 901 TSFR TO 01-GENERAL FUND
100 931 TSFR FROM 01-GENERAL FUND

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL
COMPONENTS OF FUND BALANCE:

Nu I 1::;:,:

FY 2019-20 FY 2020-21
Actual Actual
1,000,000 1 1,000,000 1
1,000,000 1 1,000,000 1

CALCULATION OF GENERAL FUND RESERVE BALANCE
General Funds Appropriations 13,217,236
Fund# DescriQtion
02 Dry Period Reserve Undesignated 1,000,000
01 General Fund Undesignated 2,264,881
03 Equipment Replacement Designated 39,874
04 Building & Planning Fees Designated 184,842
05 Building Reserve Designated 9,191
06 Retirement Designated 460,292
08 Office Equipment Designated 2,964
Total General Fund Reserves 3,962,043
Designated 697,162
Undesignated 3,264,881
Designated means 1dentlf1ed for tuture, specit1c use

Page 55 ends

FY 2021 -22 FY 2021-22 FY 2022-23
Adopted Projected PROPOSED
1,000,000 1 1,000,000 1
1,000.000 1 1,000,000 1
100.0%
AQQroQ.

7.6%

17.1%

0.3%

1.4%

0.1%

3.5%

0.0%

30.0%

5.3%

24.7%
....... Town of Fairfax
I~ FUND 03 FIELD EQUIPNEHICLE REPLACEMENT --~ ":"':
... 2022~ 23 Operating Budget .. , ,,, DEPT 923 EQUIP REPLACEMENT The Field EquipmenWehicle Replacement fund is a component of the General Fund used to provide financing for major equipmentpurchases and leases. Fund Balance represents reserves for future equipment/vehicle purchases.

In FY19, Fund 05 - Communications Equip Replacement has been rolled into this fund In 2007, the Town received $249,000 in Clean Renewable Energy Bonds (CREBS) to install Solar Panels at the Pavilion capable of generating 25 kW AC. Estimated energy savings were $1,888 per year for the 25 year life.

FUND SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected PROPOSED
BEGINNING FUND BAL 363,025 I 266,993 I 194,074 I 322,474 I

REVENUES
050 502 INVESTMENT EARNINGS
090 901 SALE OF ASSETS 50,000 I
SUBTOTAL REVENUES 50,000

APPROPRIATIONS
903 920 SOLAR PANEL LEASE SEE NOTE 16,600 16,600 16,600 16,600 16,600 923 921 FIELD EQUIPMENT SEE NOTE 79,432 56,319 100,000 5,000 366,000 SUBTOTAL APPROPRIATIONS 96,032 72,919 116,600 21,600 382,600

TRANSFERS
100 910 CAPITAL LEASE FINANCING
100 931 TSFR FROM 01-GEN FUND SEE NOTE 100.000 I 100.000 I 100.000 I SUBTOTAL TRANSFER 100,000 100,000 100,000
NET DEPARTMENT ACTIVITY (96,032) (72,919) (16,600) 128,400 (282,600) ENDING FUND BAL 266,993 I 194,074 I 322,474 I 39,874 I
COMPONENTS OF FUND BALANCE:

VEHICLE REPLACEMENT RESERVE 39,874
NOTES: ORIGINAL LAST PMT I FY 2019-20 I FY 2020-21 FY 2021-22 FY 2022-23 921 FIELD EQUIPMENT
RADIOS 5,000
MOBILE COMPUTING 30,000
Note Maintenance costs for equipment is charged to the specific department using the equipment.

VEHICLE LEASE/PURCHASES
FY17 POLICE CAR & (6) MDC 83,514 08/01/19 22,579
FY18 POLICE CAR (2) 93,657 02/19/21 24,489 24,489
POLICE CAR 27,364 31,830
FY20 BUCKET TRUCK 5,000
FY21 POLICE CARS (2) CARRYOVER 95,000
FY23 POLICE CAR 64,000
FY23 FLEET ELECTRIFICATION 150,000
REPLACE GAS POWERED EQ 27,000
TOTAL 96,032 56,319 5,000 366,000
931 Vehicle replacement reserve to (1 )replace vehicles subject to environmental legislation; and (2) police vehicles 996 FY09 SOLAR PANEL LEASE 249,000 8/28/2022 16,600 16,600 16,600 16,600

Page 56 ends

--·· \t~~ Town of Fairfax FUND 04 BUILDING & PLANNING
~ .... 2022, 23 Operating Budget DEPT 715 MISCELLANEOUS The Building & Planning Fund is used to collect all Building and Planning fees for transfer to the General Fund FUND SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected PROPOSED

BEGINNING FUND BAL

REVENUES
26,969 1 333 I 60,018 1 159,342 1
030 311 BUILDING PERMITS
030 312 GENERAL PLAN MAINTENANCE FEES
030 313 TECHNOLOGY IMPROVEMENT FEES
030 314 ENCROACHMENT FEES
030 315 HOUSING INSPECTIONS
030 316 STATE GREEN FEES
030 317 SEISMIC FEES
030 318 PLAN RETENTION
030 319 STREET UTILITY ENCROACHMENT PERMITS
030 320 ROAD IMPACT FEES
030 321 INFRASTRUCTURE IMPROV FEES

TOTAL PERMITS AND FEES
080 801 ZONING & FILING FEES
080 805 BUILDING PLAN CHECK FEES
080 806 ENGINEERING PLAN CHECKS
080 814 MISCELLANEOUS

TOTAL CURRENT CHARGES

SUBTOTAL REVENUES

APPROPRIATIONS

SUBTOTAL APPROPRIATIONS

TRANSFERS
725 971 TSFR TO 01-GENERAL FUND

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL
COMPONENTS OF FUND BALANCE:

UNRESERVED

RESERVED - PLANNING DEPOSITS
NU I t:::i:
202,751
8,215
10,139
5,819
31 ,045
(1,687)
(4,476)
325
38,806
194,126
10,379
495,441
857
41,412
20,654
62,923
558,365
(585,000)
(585,000)
(26,635)
333 I
(11,608)
11,941
172,373
7,360
8,428
- 48,530
887
1,264
346
78,202
163,022
9,311
489,723
76,414
41,267
18,171
14,110
149,962
639,684
(580,000)
(580,000)
59,684
60,018 1
32,897
27,121
Reserves are for economic downturns and deposits from developers. 175,000
8,000
9,000
5,000
30,000
-
-
1,000
45,000
150,000
8,000
431,000
50,000
30,000
25,000
105,000
536,000
(500,000)
(500,000)
36,000
Victory Village reimbursement agreement defers $200,000 of revenues for five years Street Opening is encroachment permits for road work (e.g., PG&E, utilities)

Page 57 ends

165,452
5,658
8,250
-
43,649
705
1,407
280
68,336
168,981
8,249
470,966
52,328
47,606
28,425
128,358
599,325
(500,000)
(500,000)
99,325
159,342 1
132,222
27,121
170,000
6,000
8,500
-
46,000
750
1,450
300
72,000
177,000
8,500
490,500
55,000
50,000
30,000
135,000
625,500
(600,000)
(600,000)
25,500
184,842 1
92,901
91,941
Town of Fairfax
2022/ 23 Operating Budget
FUND
DEPT
05 BUILDING IMPROVEMENT
905 TOWN FACILITY IMPROVEMENT
Formerly the Communication Equipment Replacement fund, which has been consoldated with Fund 05-Field Equipment.

The Building Improvement Fund is a component of the General Fund used to provide financing for major improvements to Town Facilities including Town Hall, Police Department, Fire Department, Community Center and the Women's Club.

FUND SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected PROPOSED

BEGINNING FUND BAL

REVENUES
050 502 INVESTMENT EARNINGS

SUBTOTAL REVENUES

APPROPRIATIONS
924 921 FIELD EQUIPMENT
905 932 ENERGY IMPROVEMENTS SEE NOTE
905 821 OUTSIDE SERVICES SEE NOTE

SUBTOTAL APPROPRIATIONS

TRANSFERS
40,000 1 61,395 I
3,605 4,975 25,000
75,000
3,605 4,975 100,000
725 971 TSFR TO 03-EQUIPMENT REPLACEMENT I
100 931 TSFR FROM 01-GENERAL FUND ..... _ --==,...,,-:-=-t------,-,::--::-,,,..,,...,t-----==-=-=--=- SUBTOTAL TRANSFER ...___,,,,...,.....,...,,....,,_.___.....,....,,.....,,....,,.=--""--=-=-=.,,...,,.... 25,000 I 10.000 I 75,000 I

NET DEPARTMENT ACTIVITY

ENDING FUND BAL
COMPONENTS OF FUND BALANCE:
25,000
21,395
61,395 I

DESIGNATED FOR BUILDING IMPROVEMENT

UN DESIGNATED
CURRENT PROJECTS:

COMMUNITY CENTER UPGRADE/PHONES/SEWER LINES

TOWN HALL- OFFICE MODIFICATIONS/PHONE

FIRE STATION MODIFICATIONS
10,000 75,000
5,025 (25,000)
66,421 I

WOMEN'S CLUB/TOWN HALL ELECTRIFICATION & ENERGY IMPROVEMENTS

PAVILION MICROGRID DESIGN & DEVELOPMENT
NUIE~:
932 Based on Energy audit recommendations to reduce green house gases Funding for Pavillion battery backup storage system
and additional energy improvements if grant funding is received. 66,421 I 134,191 I
- 75,000
22,230 175,000
22,230 250,000
90,000 I 125.000 I
90,000 125,000
67,770 (125,000)
134,191 I 9,191 I
9,191
TOTAL FY23
80,000 80,000
70,000 70,000
325,000 25,000
50,000 50,000
25,000 25,000
550,000 250,000
821 Firestation -modify to accomodate 3 on an engine of all genders; satelite EOC ; kitchen modifications

Page 58 ends

--·~ Town of Fairfax '~~! FUND 06 RETIREMENT
2022 ✓ 23 Operating Budget DEPT 715 MISCELLANEOUS ....__ ....

The Retirement Fund is the repository for retirement funds collected from the Pension Obligation Parcel Tax. The Pension Obligation Tax of $.091 per $100 of Assessed Valuation was established in the 1960's. Proceeds are transferred as needed to the General Fund to offset retirement expenses. The Town participates in the California Public Employee Retirement System (PERS) and has two plans: Safety, for sworn Police and Fire and Miscellaneous for those working over half time.

To address rising pension costs, the Town adopted a second lower tier for employees hired after July 1, 2009.

In 2012, The state created a third lower tier (PEPRA) for employees hired after January 1, 2013 As of FY14, Town employees contribute their full employee share of pension ranging from 6.5% to 9% of salary.

As of FY18, Tier 1 Safety employees are contributing 1 /3 (3% of 9%) of employer share of cost

FUND SUMMARY

BEGINNING FUND BAL

REVENUES
010 101 PROPERTY T AA - CURRENT SEC
010 102 PROPERTY T AA - CURRENT UNSEC
010 103 PROPERTY T AA - PRIOR YEARS
010 110 SUPPLEMENTAL PROPERTY TM
050 607 SECURED HOPTR
050 500 MISC INTEREST

SUBTOTAL REVENUES
incr (deer)

TRANSFERS
725 971 TSFR TO 01-GENERAL FUND

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL
Retirement Costs - Recap by Department
111 Town Council
211 Town Manager
221 Town Clerk
231 Personnel
241 Finance
311 Planning & Building Services
321 Building Inspection & Permits
411 Police
510 Public Works Administration
511 Street Maintenance
611 Park Maintenance
616 Community Services
617 Recreation - Events
621 Recreation - Class/Activities
625 Rental - Womens Club
Subtotal Retirement
421 Ross Fire*
Total Retirement
NOTES:

SEE NOTE
FY 2019-20 FY 2020-21
Actual Actual
24,582 I 167,010 I
1,519,342 1,668,859
891 1,032
611 26
112,249 48,179
9,334 10,890
1,642,428 1,728,986

3.63% 5.27%
1 (1,500,000) I (1,765,000)!
(1,500,000) (1,765,000)
142,428 (36,014)
167,010 I 130,996 I

ALLOCATION UALPAYMT I

0.29% 118

1.06% 439

0.00% -

0.86% 357

6.50% 2,686

2.55% 1,054

81.79% 33,813

1.07% 443

3.02% 1,250

1.68% 693

0.41% 170

0.78% 321

0.00% -

0.00% -
100.00% 41,344
342,301
383,645
421 Ross Fire Contribution calculated from Town share of JPA costs (23.3%) The Town also contributes retirement funds to the PARS Benefit Trust

Page 59 ends

FY 2021-22
Adopted
1,693,900
66,700
10,400
1,771,000

2.43%
(1,570,000) 1
(1,570,000)
201,000
FY L.:S

REFI PMT I
1,782
6,642
-
-
5,400
40,609
15,930
511,240
6,696
18,901
10,476
2,565
4,861
-
-
625,101
-
625,101
FY 2021-22
Projected
130,996 I
1,777,943
10,571
13,198
59,311
10,073
-
1,871,096

8.22%
(1,800,000) I
(1,800,000)
71,096
202,092 I

ER PERS
832
19,626
16,338
10,266
21,198
35,885
14,744
267,508
24,598
20,790
12,874
3,375
6,743
3,946
1,284
460,006
222,039
682,045
FY 2022-23

PROPOSED
202,092 I
1,884,600
-
-
62,900
10,700
-
1,958,200

4.66%
(1,700,000) I
(1,700,000)
258,200
460,292 I
TOTAL
2,732
26,707
16,338
10,266
26,955
79,180
31,728
812,561
31,737
40,940
24,043
6,109
11,925
3,946
1,284
1,126,451
564,340
1,690,791
4-1...,,,.,__f".-1, Town of Fairfax ~ FUND 07 SPECIAL POLICE ~~. .cl "" 2022~ 23 Operating Budget DEPT 715 MISCELLANEOUS The Special Police Fund is the repository for special police revenues which are transferred to the General Fund to offset related police expenses.

COPS (Citizens' Option for Public Safety) is part of the state SLESF (Supplemental Law Enforcement Services Fund).

FUND SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected PROPOSED
BEGINNING FUND BAL ss,402 I 1a,a37 I s1,s27 I 33,s7o I

REVENUES
070 733 COPS GRANT 163,435 142,690 190,000 172,043 170,000 SUBTOTAL REVENUES 163,435 142,690 190,000 172,043 170,000

APPROPRIATIONS
741 842 SPECIAL DEPT SUPPLIES

SUBTOTAL APPROPRIATIONS

TRANSFERS
725 971 TSFR TO 01-GENERAL FUND (200,000) (110,000) (190,000) (190,000) (200,000) 100 931 TSFR FROM 01-GENERAL FUND
SUBTOTAL TRANSFER (200,000) (110,000) (100,000) (190,000) (200,000) NET DEPARTMENT ACTIVITY (36,565) 32,690 90,000 (17,957) (30,000) ENDING FUND BAL 1a,a31 1 s1.s27 I 33,s7o I 3,s7o I
COMPONENTS OF FUND BALANCE:

N011=::;:

COPS funds are distributed by the state to counties

Page 60 ends

,Ao~"'\-
I~ Town of Fairfax FUND 08 OFFICE EQUIP REPLACEMENT
.. ,.., --..;;;-... 2022/ 23 Operating Budget DEPT 928 OFFICE EQUIP REPLACEMENT The Office Equipment Replacement fund is a component of the General Fund used to provide financing for major office equipment purchase, computers, and software licenses.

FUND SUMMARY

BEGINNING FUND BAL

REVENUES
050 502 INVESTMENT EARNINGS

SUBTOTAL REVENUES

APPROPRIATIONS
822 PROFESSIONAL SERVICES SEE NOTE
911 OFFICE EQUIPMENT SEE NOTE
912 FINANCIAL SOFTWARE SEE NOTE

SUBTOTAL APPROPRIATIONS

TRANSFERS
725 971 TSFR TO 01-GENERAL FUND
100 931 TSFR FROM 01-GENERAL FUND

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL
COMPONENTS OF FUND BALANCE:

DESIGNATED FOR FINANCIAL SOFTWARE

COMPUTER/SOFTWARE

UN DESIGNATED
NUI t:::S:
822 Copier service contract & charges
FY 2019-20
Actual
152,399 I
8,890
12,345
75,329
96,563
(96,563)
55,836 1
60,000
40,000
(44,164)
FY 2020-21
Actual
55,836 !
25,004
17,644
26,806
69,454
(69,454)
(13,618)!
25,000
30,000
(68,618)
FY 2021-22
Adopted
30,000
30,000

30.000 I
30,000
911 Copier leases /Docstar license; Computer & Software replacement & updates 912 Tyler lncode Saas (Software as a service) Financial Software

Page 61 ends

FY 2021 -22
Projected
(13,618) 1
22,302
16,710
24,406
63,418

80.000 I
80,000
16,582
2,964 I
2,964
FY 2022-23

PROPOSED
2,964 !
30,000
30,000
30,000 I
30,000
2,964 I
2,964
~u,. Town of Fairfax
I~ FUND 12 FAIRFAX FESTIVAL --; :- -
.-~ .. ~~· 2022~ 23 Operating Budget DEPT 623 FAIRFAX FESTIVAL The Fairfax Festival fund is a special revenue fund which raises funds to support the production of the annual festival.

The Fairfax Festival reimburses au Police and Public Works overtime associated with Festival activities.

The festival was cancelled in FY20 and FY21 due to COVID. This budget anticipates a festival in June 2022

FUND SUMMARY

BEGINNING FUND BAL

REVENUES
090 882 FESTIVAL REVENUE
090 823 SPONSORS
090 824 VENDORS/BOOTH
090 825 MERCHANDISE SALES
070 699 OTHER

SUBTOTAL REVENUES

APPROPRIATIONS

SEE NOTE

SEE NOTE
497 OVERTIME REIMB SEE NOTE
814 ADVERTISING
815 PRINTING SEENOTE
821 OUTSIDE SERVICES SEE NOTE
822 PROFESSIONAL SERVICES
882 FAIRFAX FESTIVAL - OTHER
890 MISCELLANEOUS

SUBTOTAL APPROPRIATIONS

TRANSFERS
725 971 TSFR TO 01-GENERAL FUND
100 931 TSFR FROM 01-GENERAL FUND

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL
NOTES:

FY 2019-20 FY 2020-21 FY 2021-22
Actual Actual Adopted
(17,676)1 (19,485)1
830 - - - 3,000
- - 35,000
3,000
830 41,000
- 5,000
- - 2,500
113 - 300
971 - 2,500
- - 7,000
1,522 - 4,000
33 - 10,400
2,638 31,700
(5,000)1
(5,000)
(1,808) 4,300
(19,485)1 (19,485)1
090 Fairfax Festival was cancelled for June, 2020 and 2021 due to COVID-19.

Revenues shown in FY20 are from prior year collections
825 Shirts, food & drinks
497 Reimburse Town for Police & Public Works overtime
815 Posters/Tee shirts
821 Music, Performers, Website
!:!!:JU t::.quIpment rental, 1::3MI, A~CAI-'

Page 62 ends

FY 2021-22
Projected
(19,485)1
-
3,000
35,000
3,000
41,000
5,000
1,000
300
2,500
7,000
4,000
20,000
39,800

20.000 I
20,000
21,200
1,715 1
FY 2022-23

PROPOSED
1,715 1
3,000
35,000
3,000
41,000
5,000
2,500
300
2,500
7,000
4,000
10,400
31,700
(5,000)1
(5,000)
4,300
6,015 1
.... ~
. iS Town of Fairfax FUND 20 MEASURE F · MUNICIPAL SERVICES . 2022✓ 23 Operating Budget .., DEPT 715 MISCELLANEOUS ,..

Measure F "Municipal Services Tax" is a voter approved Municipal Services tax providing funding for:
(1) extended 24/7 staffing of Police and Fire department, (2) Provides funding for Public Works projects,
(3) providing matching funds for state and federal grants, (4) revitalizing Youth & Senior Programs, and
(5) Provide for Wildfire Prevention efforts and Pedestrian Evacuation Trails.

Passed in November 2019, Measure Fis an eleven-year tax effective July 2020 initially assessing $195 per unit.

After the first year, there is a modest increase of $5 per year. The tax replaces Measure J, expired June 2020.

Oversight of Measure F expenditures is by a citizen committee.

FUND SUMMARY

BEGINNING FUND BAL

REVENUES
FY 2019-20
Actual
71,280 1
FY 2020-21 FY 2021-22 FY 2021-22
Actual Adopted Projected
78,657 I 6,588 I
FY 2022-23

PROPOSED
4,398 I
010 120 MUNICIPAL SERVICES TAX 707,377 1 712,931 1 725,515 1 722,811 1 744.ooo 1

SUBTOTAL REVENUES

APPROPRIATIONS
715 996 DEBT SERVICE

SUBTOTAL APPROPRIATIONS

TRANSFERS
725 971 TSFR TO FUND 01 - GENERAL FUND
725 951 TSFR TO FUND 51 - CIP GRANTS
725 953 TSFR TO FUND 53 - CIP TOWN

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL
ALLOCATION OF REVENUES:
50% POLICE SERVICES
37% FIRE SERVICES
5% YOUTH & SENIOR PROGRAMS
0% PUBLIC WORKS IMPROVEMENTS
0% WILDFIRE PREVENTION/TRAIL IMPROV
8% MATCHING FUNDS FOR GRANTS
100% TOTAL
DESIGNATION OF FUND BALANCE:

NUlt::~:
707,377 712,931 725,515 722,811 744,000
(600,000) (745,000) (665,000) (665,000) (675,000)
(60,000) (20,000) (30,000) (30,000) (25,000)
(40,000) (20,000) (30,000) (30,000) (30,000)
(700,000) (785,000) (725,000) (725,000) (730,000)
7,377 (72,069) 515 (2,189) 14,000
78,657 I 6,588 I 4,398 I 1s.398 I
300,000 378,000 358,000 358,000 368,000
262,000 289,000 269,000 269,000 269,000
38,000 38,000 38,000 38,000 38,000
40,000 20,000 30,000 30,000
40,000 30,000 30,000
60,000 20,000 55,000
700,000 785,000 725,000 725,000 730,000
Measure F funds are transferred and spent from other funds

Page 63 ends

..--. Town of Fairfax ~ FUND 21 GAS TAX ; ;,.. ;-· ·-.
... 2022~ 23 Operating Budget DEPT 715 MISCELLANEOUS -- This fund is required by State law to account for gas tax revenues received from the State and expended for construction and maintenance of City streets. Gas tax is collected by the state through taxes on fuel sales and distributed to local agencies monthly on a per capita basis. Cities receive 15.9% of the tax collected, which is currently 18 cents per gallon, Effective 11 /1 /17 the base excise tax increased to 30 cents per gallon.

FUND SUMMARY

BEGINNING FUND BAL

REVENUES
060 604 Gas Tax - Section 2106
060 605 Gas Tax - Section 2107
060 606 Gas Tax - Section 2107.5
060 608 Gas Tax - Section 2105
060 609 Gas Tax - Loan Repayment SEE NOTE
060 610 Gas Tax - Road Main & Rehab SEE NOTE
060 611 Gas Tax - Section 2103 (Prop 42) SEE NOTE

ESTIMATED COVID IMPACT

TOTAL REVENUES

APPROPRIATIONS

SUBTOTAL

TRANSFERS
725 971 TSFR TO FUND 01 - GENERAL FUND
725 951 TSFR TO FUND 51 - CIP GRANTS
725 953 TSFR TO FUND 53 - CIP TOWN

SUBTOTAL

NET DEPARTMENT ACTIVITY

ENDING FUND BAL

GAS TAX- CIP APPROPRIATIONS
51 810 SS&R SELECTED STREETS
51 813 SS&R SEL ROADS (SCENIC@RIDGE)
51 856 MEADOW WAY BRIDGE
51 871 SPRUCE, MARIN, CANYON
53 804 SIDEWALK REPLACE/REPAIR
53 887 STREET RESUFACING & REPAIR
53 894 PARKADE
NOi t:;:,:

FY 2019-20 FY 2020-21
Actual Actual
64,394 I 192,591 1
30,197 33,943
49,732 46,293
2,000 2,000
39,385 37,909
2,492
137,963 133,229
59,428 49,644
321,197 303,018
(175,000) (175,000)
(149,000)
(18,000)
(193,000) (324,000)
128,191 I (20,982)!
192,591 1 111,609 1
FY 2019-20 FY 2020-21
Actual Actual
129,000 129,000
20,000 20,000
149,000 149,000
FY 2021-22
Adopted
31,631
53,572
2,000
42,123
-
142,944
57,341
329,611
(120,000)
(193,347)
(175,000)
(488,347)
(158,736)!
FY 2021-22
Adopted
100,000
66,967
26,380
175,000
368,347
NOTE 1 Revenue projections provided by California Transportation Commission for SB 1

Page 64 ends

FY 2021-22 FY 2022-23
Projected PROPOSED
171,609 ! 41,338 !
32,406 34,964
60,436 66,089
2,000 2,000
44,348 48,376
155,302 170,914
63,584 73,848
358,076 396,191
(120,000) (120,000)
(193,347) (140,000)
(175,000) (175,000)
(488,347) (435,000)
(130,211 > I (38,809)!
41 ,338 I 2,529 !
FY 2021-22 FY 2022-23
Projected DRAFT
100,000 100,000
66,967 40,000
26,380
175,000 175,000
368,347 315,000
-~~
~ Town of Fairfax FUND 22 MEASURE A/AA-TRANSPORTATION
. ,I' 2022~ 23 Operating Budget DEPT 715 MISCELLANEOUS
Measure A/AA transportation funds are generated from a 20 year 1/2 cent sales tax passed in Nov. 2004 and 2018.

The Transportation Authority of Marin (TAM) adminsters the tax. TAM is a joint powers agency (JPA) consisting of the 11 cities and towns in the County of Marin. Additional funding was added in November 2010 with the passing of Measure B which added $10 per vehicle to the annual Vehicle Licence Fee to fund transportation programs.

Funds are allocated to Town based 50% on road miles and 50% on population.

FUND SUMMARY

BEGINNING FUND BAL

REVENUES
FY 2019-20 FY 2020-21
Actual Actual
319,018 ! 237,658 !
FY 2021-22 FY 2021-22
Adopted Projected
161,128 !
060 920 MEASURE A&B FUNDS 171,779 I 134,830 1 143,220 1 143,220 1 SUBTOTAL REVENUES 171,779 134,830 143,220 143,220

APPROPRIATIONS
715 893 VARIOUS

SUBTOTAL APPROPRIATIONS

TRANSFERS
725 951 TSFR TO FUND 51 - CIP GRANTS
725 953 TSFR TO FUND 53 - CIP TOWN
725 971 TSFR TO FUND 01 - GENERAL FUND

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL

MEASURE A TRANSPORTATION -APPROPRIATIONS
51 810 SS&R SELECTED ROADS
51 812 TAMALPAIS REPAVEMENT
51 813 SS&R SCENIC RD
51 814 MOUNTAIN VIEW RD REPAVING
51 816 CANYON RD STABILIZATION
53 887 STREET RESURFACING & REPAIR
53 894 PARKADE IMPR
NU I t:.::i:
(221 ,360) (71,360) (294,240)
(31,779) (140,000)
(253,139) (211,360) (294,240)
(81,360) (76,530) (151,020)
237,658 1 161,128 1
FY 2019-20 FY 2020-21 FY 2021-22
Actual Actual Adopted
134,830 78,050
140,000 134,830
81,360 71,360 81,360
31,779 140,000
253,139 346,190 294,240
Funds are transferred to Capital Improvement funds for expenditure Measure A expenses will be charged directly to Measure A funds and transfered to CIP SEE APPENDIX A-7 FOR MEASURE A WORKPLAN)

Page 65 ends

-
143,220
304,348 1
FY 2021-22
Projected
FY 2022-23

PROPOSED
304,348 I
(294,240)
(294,240)
(294,240)
10,108 I
FY 2022-23
DRAFT
78,050
134,830
81,360
294,240
,dU <
,_~ Town of Fairfax FUND 23 MEASURE A- PARKS
~ 2022-23 Operating Budget DEPT 715 MISCELLANEOUS
Measure A funds are generated from a 1/4 cent sales tax passed in November 2012 to care for Marin's existing parks and open spaces, support regional community parks projects and programs, and further farmland preservation. 15% of the revenue generated is available to the cities and towns to enhance and manage their parks, nature preserves, recreation programs, and vegetation to reduce wildfire risk. A Measure A committee consisting of councilmembers and representatives of FOSC, PARC and the Volunteer Board make annual workplan recommendations to the council for the use of funds. The council must approve and submit a workplan to the county each year.

FUND SUMMARY

BEGINNING FUND BAL

REVENUES
060 920 MEASURE A FUNDS

SUBTOTAL REVENUES

APPROPRIATIONS
715 893 VARIOUS

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 941 TSFR FROM FUND 51 - CIP GRANTS
725 951 TSFR TO FUND 51 - CIP GRANT
725 972 TSFR TO FUND 73 - OPEN SPACE

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL

MEASURE A PARKS - APPROPRIATIONS
51-820 RENOVATION OF WOMENS CLUB
51-841 OUTDOOR FURNITURE
51-841 VEGETATION MANAGEMENT
51-841 REPLC OF PERI PARK EQUIPMENT
51-841 TRAIL REPAIR & IMPROVEMENT
51-841 PERI PARK EXERCISE EQUIP.
51-841 PAVILION LIGHTING & WATER HEATER
51-841 PERI PARK PUMP TRACK
51-841 PERI PARK SWING REPLACEMENT
73-673 PARKLAND ACQUISITION
NU le;:,:

FY 2019-20
Actual
192,010 I
31,959 I
31,959
24,6851
24,685
-
(18,000)
-
(18,000)
(10,726)
181,284 !
FY 2019-20
Budget
24,685
24,685
FY 2020-21 FY 2021-22
Actual Adopted
181,284 !
61,000 1 6o,8n 1
61,000 60,877

90.501
1 90,501
(13,019) (109,245)
(13,019) (109,245)
(42,519) (48,368)
138,765 1
FY 2020-21 FY 2021-22
Budget Adopted
19,973
80,000
10,501 89,272
90,501 109,245
FY 2021-22 FY 2022-23
Projected PROPOSED
138,765 1 189,238 I
60,877 ! 26,655 I
60,877 26,655
-
(10,404) (39,973)
(10,404) (39,973)
50,473 (13,318)
189,238 ! 175,920 I
FY 2021-22 FY 2022-23
Projected DRAFT
19,973
10,404 20,000
10,404 39,973
The County requires that Measure A funds be spent from within a single fund and not transferred to different funds for expenditure on a project. For example, the funds allocated to open space/parkland acquisition cannot be transferred to the Open Space Fund. The funds must remain in Fund 23 until expended.

Funding for Pavilion is reallocated to pay for Peri Park playground equipment See Appendix for Measure A Parks annual workplan

Page 66 ends

~ Town of Fairfax FUND 25 FEDERAL STIMULUS FUNDS
. .,,
~.- 2022 ✓ 23 Operating Budget DEPT 715 MISCELLANEOUS
Funding of approx. $1 .8 million in Federal assistance . Eligible uses include, but are not limited to, business & renter assistance; water & sewer infrastructure, equity programs, reimbursement for loss Town revenue, and homelessness. The Council will conduct a special workshop to discuss the allocation of funding. The funds do NOT need to be allocated prior to receiving the funds from the State (State distibutes funds on behalf of the Feds). However, the Town can only use the funds for eligible expenses. Funds must be obligated in 3 yrs and spent within 5 yrs. The funds are distributed by the State in two even traunches: July 2021 and July 2022.

FUND SUMMARY FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23 Actual Actual Adopted Projected PROPOSED
BEGINNING FUND BAL 866,338 I

REVENUES
070 711 FEDERAUSTATE GRANT REVENUE 900.000 1 899,711 I 899,711 I SUBTOTAL REVENUES 900,000 899,711 899,711

APPROPRIATIONS
715 893 VARIOUS 33,373 I
SUBTOTAL APPROPRIATIONS 33,373

TRANSFERS
725 951 TSFR TO FUND 51 - CIP GRANT (150,000)1
SUBTOTAL TRANSFER (150,000)
NET DEPARTMENT ACTIVITY 900,000 866,338 749,711
ENDING FUND BAL 866,338 I 1,616.049 I
FY 2019-20 FY 2020-21 FY 2021-22 FY 2021-22 FY 2022-23
Actual Actual Adopted Projected DRAFT

FEDERAL STIMULUS FUNDS - APPROPRIATIONS
Countywide Homeless voucher program (3-5
yr funding) 33,000 33,373
Storm drain pollution control imp 100,000
51-827 STORM WATER IMPROVEMENTS 1,700,000
133,000 33,373 1,700,000
i

Page 67 ends

.~iA
~ Town of Fairfax ~ FUND 44-46 DEBT SERVICE MEASURE K
..:i.~ 2022~ 23 Operating Budget DEPT 716 DEBT SERVICE
The Measure K Debt serivce fund exists to handle the debt payments on the Measure K General Obligation bonds issued between FY2000-2006 to fund capital improvements to community facilities, streets, and storm drains within the Town. Borrowed funds were spent from the Fund 54 Measure K capital Improvement fund. Revenues are raised property taxes designated for debt service at a rate adopted by council annually suffient to pay principal and interest on the bond issues. The 2000 series bonds were refinanced in 2008 which provided $158,050 of additional project funds.The 2002 series bonds were refunded in 2012 which provided $193,726 of additional capital for Measure K street purposes. The Town refunded the 2006 issue in May, 2016 reducing debt service (interest) costs to ratepayers (See Fund 46). The rate charged to ratepayers was .0265 per $100 of Assessed valuation (AV) in FY21-22. The rate in FY22-23 will drop to .0250 per $100 of AV.

FUND SUMMARY FY 2019-20
Actual

BEGINNING FUND BAL

REVENUES
768,467 I
010 101 PROPERTY TAX - CURRENT SEC
010 102 PROPERTY TAX - CURRENT UNSEC
010 103 PROPERTY TAX - PRIOR YEARS
010 110 SUPPLEMENTAL PROPERTY TAX
050 607 SECURED HOPTR

SUBTOTAL REVENUES

APPROPRIATIONS
412,936
267
237
40,622
3,015
457,078
FUND 44 - 2008 GENERAL OBLIGATION REFUNDING BONDS
716 995 PRINCIPAL 132,400
716 996 INTEREST 67,598
199,998
FUND 45 - 2012 GENERAL OBLIGATION REFUNDING BONDS
716 995 PRINCIPAL 161,800
716 996 INTEREST 45,988
207,788
FUND 46 - 2016 GENERAL OBLIGATION BONDS
716 995 PRINCIPAL 107,000
716 996 INTEREST 20,633
127,633

ADMIN FEES
821 CONTRACT SERVICES SEE NOTE 1,800
871 INSURANCE & FEES 1,550
SUBTOTAL APPROPRIATIONS 538,768
NET DEPARTMENT ACTIVITY (81,689)
ENDING FUND BAL 686,777 I
NOTES: Summary of the Town's portion of Measure K I Original Debt Service Payments I Issue I
Fund 44 2008 Refunding General Obligation Bonds $ 1,977,600 Fund 45 2012 Refunding General Obligation Bonds $ 2,772,800 Fund 46 2016 General Obligation Bonds $ 1,239,000
821 Disclosure & dissemination compliance services (Urban Futures)

Page 68 ends

FY 2020-21
Actual
686,777 I
458,852
293
8 13,055
3,200
511,300
142,300
59,613
201,913
174,300
49,606
223,906
109,000
18,365
127,365
4,860
558,043
(46,743)
640,034 I
Final I
Payment I
8/1/2025
8/1/2027
8/1/2027
TOTALS
FY 2021-22 FY 2021-22 FY 2022-23
Adopted Projected PROPOSED
640,034 I 580,235 I
496,200 496,200 526,000
300 300 300
- - -
11 ,500 11,500 12,000
3,300 3,300 3,400
511300 511,300 541,700
157,100 157,100 171,800
50,949 50,949 41,411
208,049 208,049 213,211
186,400 186,400 198,100
34,963 44,285 38,614
221,363 230,685 236,714
110,000 110,000 111,000
16,065 16,065 13,745
126,065 126,065 124,745
2,700 2,700 2,700
3,600 3,600 3,600
561,776 571,099 580,969
(50,476) (59,799) (39,269)
I 580,235 I 540,966 I
Principal Balance
6/30/2021 I 6t3ot2022 I 6/30/2023
$ 956,200 $ 799,100 $ 627,300
$ 1,594,400 $ 1,408,000 $ 1,209,900
$ 820,000 $ 710,000 $ 599,000
$ 3,370,600 $ 2,917,100 $ 2,436,200

4.•~ ... c~ Town of Fairfax tt~ FUND 48LEASEAGREEMENT
~ 2022~ 23 Operating Budget DEPT 716 DEBT SERVICE
On January 18, 2017, the Town entered into a lease financing agreement with Capital One Public Funding, LLC to refinance a significant portion of its Unfunded Accrued Liability (UAL) owed to CalPERS for Miscellaneous and Safety pensions. The Lease was in the amount of $3,860,000 which covered payoff in full of the Town's Retirement Side Funds and Pre-2013 UAL for both Miscellaneous and Safety employees. The lease was refinanced September 29, 2020 with the existing lease holder, which waived all prepayment provisions and agreed to add $6,460,955 of additional UAL to lease debt increasing the issue to $9,402,000. The refinanced UAL included the balances of the three highest PERS tiers, Public Safety Tiers 1 &2, and Miscellaneous Employees Tier 1 at June 30, 2021. The "Taxable Lease Revenue Bond, Series 2020" holds an all-in interest cost of 3.66% resulting in an estimated total cash flow savings of $4,280,615 and maturing on August 1,2036. By comparison, the refinanced lease issue had an interest rate of 5.4% and the UAL with CalPERS was 7.0%. The issue began paying semiannual principal and interest payments on February 1, 2021 and will continue 15 years to 7/15/36.

FUND SUMMARY

BEGINNING FUND BAL

REVENUES

INTERDEPARMENTAL CHARGES

SUBTOTAL REVENUES

APPROPRIATIONS
716 994 DEBT ISSUE/ADMIN
716 997 LEASE PAYMENT

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FROM 01-GENERAL FUND

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL
ALLOCATION OF LEASE PAYMENT TO DEPARTMENTS (496)
01- 111 Town Council
01- 211
01- 241
01- 311
01- 321
01- 411
01- 510
01- 511
01- 611
01- 616
01- 617
NU It:.~:

Town Manager
Finance
Planning & Building Services
Building Inspection & Permits
Police
Public Works Administration
Street Maintenance
Park Maintenance
Volunteers for Fairfax
Recreation
UAUSide Fund charge to departments
FY 2019-20 FY 2020-21
Actual Actual
1,294 ! 1,294 I
481,182 455,469
3,115
481,182 458,584
481,182 455,469
481,182 455,469
3,115
1,294 ! 4,409 I
Allocation based on prior year Side Fund expense percentage See the debt service exhibit in the APPENDIX

Page 69 ends

FY 2021-22
Adopted
551,640
551,640
551,640
551,640
PRIOR
1,850
6,894
5,605
42,150
16,535
530,644
6,950
19,618
10,874
2,662
5,045
648,827
FY 2021-22 FY 2022-23
Projected PROPOSED
4,409 1 4,409 I
551,640 625,101
551,640 625,101
551,640 625,101
551,640 625,101
4,409 ! 4,409 I

0.29% 1,782

1.06% 6,642

0.86% 5,400

6.50% 40,609

2.55% 15,930

81.79% 511,240

1.07% 6,696

3.02% 18,901

1.68% 10,476

0.41% 2,565

0.78% 4,861
625,101
l --·· Town of Fair£ ax FUND 51 CIP - GRANTS
~
-
~.,.. .. 2022 ✓ 23 Operating Budget DEPT CAPITAL PROJECTS This activity encompasses the costs of capital projects partially or fully funded by federal and state grants.

Additional funding is provided by transfers from Measure A - Parks & Transportation, Measure F and Gas Tax funds.

FUND SUMMARY

BEGINNING FUND BAL

REVENUES
070 695 COUNTY
70 864 STATE PARK BOND REVENUE
070 711 FEDERAL/STATE GRANT REVENUE
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
070 600 FED/STATE FINANCING
070 699 OTHER

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FROM FUND 01 - GENERAL FUND
100 941 TSFR FROM FUND 20 - MEASURE F
100 942 TSFR FROM FUND 21 - GAS TAX
100 956 TSFR FROM FUND 22 - MEAS A TRANS
100 957 TSFR FROM FUND 23 - MEAS A PARK
100 TSFR FROM FUND 25 - FEDERAL STIM
725 971 TSFR TO FUND 01 - GENERAL FUND
725 976 TSFR TO FUND 23 - MEAS A PARK
725 953 TSFR TO FUND 53 - CIP TOWN

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL
ALLOCATION OF APPROPRIATIONS:
51- 810 ST RESURF & REPAIR - SELECTED SFD
51- 813 ST RESURF & REPAIR - 378 SCENIC RD
51- 816 ST RESURF & REPAIR -145 CANYON RD STAB
51- 820 WOMENS CLUB REHABILITATION
51- 827 STORM WATER IMPROVEMENTS
51- 841 MISC PARK & TRAIL IMPROVEMENTS
51- 843 AZALEA AVENUE BRIDGE
51- 856 MEADOW WAY BRIDGE
51- 871 BPMP - SPRUCE, MARIN, CANYON BRIDGE
51- 873 CREEK ROAD BRIDGE
51- 909 PAVILION SEISMIC RETROFIT
51- 195 PINE ST
51- 521 PAVILION KITCHEN
51- NEW 2378 SFD SINKHOLE
Totals
FY 2019-20 FY 2020-21 FY 2021-22
Actual Actual Adopted
466,472 I 601 ,085 1
214,308
49,107
263,414
531,698
103,537
60,000
-
221,360
18,000
402,897
134,614
601 ,085 I
3,480
145,343
21,216
818
109,155
173,962
11 ,724
25,873
40,126
531,697

Page 70 ends

-
200,000
158,236 100,000
193,208 1,073,833
1,885,000
357,060
351,445 3,615,893
80,000
29,700
1,428,850
3,043,605
-
355,489 4,660,155
3,537
20,000
149,000
71,360
13,019
256,916
252,871
853,956 1
4,360
405
32,970
67,111
114,084
28,928
28,316
79,315
355,489
3,537
30,000
193,347
294,240
109,245
630,369
(413,893)
178,050
200,000
81,360
27,973
100,000
114,272
361 ,000
583,800
203,440
202,260
2,608,000
4,660,155
I
FY 2021-22
Projected
853,956 1
-
-
361,871
-
-
-
361,871
717,324
-
30,000
193,347
-
10,404
233,751
(121,702)
732,255 I
735
755
9,446
7,700
1,875
10,404
26,982
253,392
15,122
31 ,380
29,533
330,000
717,324
FY 2022-23

PROPOSED
732,255 I
-
177,952
-
1,408,220
1,884,806
3,470,978
-
108,106
1,600,510
2,585,052
450,075
4,743,743
-
25,000
140,000
294,240
39,973
150,000
649,213
(623,552)
1 o8,7o3 I
178,050
220,000
185,000

19.973
150,000
50,000
303,806
776,600
242,000
190,000
2,142,679
285,635
-
4,743,743
~ Town of Fairfax FUND 52 CIP - STORM RECOVERY
~ 2022~ 23 Operating Budget DEPT CAPITAL PROJECTS
This activity encompasses the costs of capital projects partially or fully funded by federal and state grants.

FEMA and Cal OES are reviewing storm related expenditures and reimbursements from 2005-2011 which may result in the town refunding a portion of the $1.6m of funds received through 2011.

FUND SUMMARY

BEGINNING FUND BAL

REVENUES
070 600 FEDERAUSTATE GRANT REVENUE
070 695 COUNTY
070 720 FEMA

OTHER/OES

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
699 OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 941 TSFR FROM FUND 01 - GENERAL FUND
100 941 TSFR FROM FUND 20 - MEASURE F
100 941 TSFR FROM FUND 51 - CIP TOWN

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL
ALLOCATION OF APPROPRIATIONS:
52- 532 REPAIR/REPLACE PICNIC TABLES
52- 534 HEADWALL SCOUR (6 Bridge Cl)
52- 544 35 BERRY TRAIL
52- 556 STORMS JAN/FEB 2019
52- 560 30 ACACIA
52- 562 111 FRUSTUCK
52- 564 78 WREDEN
52- 566 378 SCENIC
52- 815 COVID 2020
52- 825 AZALEA @ SFD (NOW FUND 53)
Totals
FY 2019-20 FY 2020-21
Actual Actual
(278,567)1 (445,131)1
60,9041
60,904

DETAIL DETAIL

IN NOTES IN NOTES
166,564 174,727
(166,564) (113,823)
(445,131)1 (558,954)1
906
75,169
10,945
- 2,258
7,439
9,656
15,928 3,572
9,600 2,486
36,922 166,411
166,564 174,727
FY 2021-22
Adopted
NOTES: Projects reference FEMA categories and projects; Upwards of 90% FHWA funding FY 2021-22
Projected
(558,954)1
361.~71 I
361,871
DETAIL

IN NOTES
509,013
750.~00 I
750,000
602,858
43,904 I
-
30,438
-
-
-
-
-
-
39,791
438,784
509,013
FY 2022-23

PROPOSED
43,904 1
100,000
5,000
65,000
-
-
170,000
170.~00 I
170,000
43,904 I
170,000
170,000
FEMA pays 75% of eligible costs - Cal-OES pays 75% of remaining 25% - Town pays approx. 6.5%

Page 71 ends

·""~ Town of Fairfax FUND 53 CIP -TOWN I~
.....;,.~-;.<- 2022~ 23 Operating Budget DEPT CAPITAL PROJECTS This activity encompasses the costs of capital projects funded by Town General Fund revenue Additional sources include Measure A (TAM Transportation tax) and Measure F.

FUND SUMMARY

BEGINNING FUND BAL

REVENUES
070 695 COUNTY
060 920 MEASURE A TAM TRANSP TAX
070 711 FEDERAUSTATE GRANT REVENUE
070 699 OTHER SEE NOTE

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
814 OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FROM FUND 01 - GENERAL FUND
100 941 TSFR FROM FUND 20 - MEASURE F
100 942 TSFR FROM FUND 21 - GAS TAX
100 946 TSFR FROM FUND 22 - MEAS A TRANS
100 949 TSFR FROM FUND 51 - CIP GRANTS

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL
ALLOCATION OF APPROPRIATIONS:
53- 804 SIDEWALK REPLACE/REPAIR & TREE TRIM
53- 825 AZALEA/SDF INTERSECTION
53- 830 DOWNTOWN IMPROVEMENTS
53- 887 STREET RESURFACING/REPAIR
53- 894 PARKADE IMPROVEMENTS
Totals
NOTES:
699 In-kind contribution (Staff Time)
FY 2019-20 FY 2020-21
Actual Actual
(767,666) 1 (952,411) 1
-
- -
7,136 10,000
7,136 10,000

DETAIL DETAIL

IN NOTES IN NOTES
286,660 36,193
5,000 -
40,000 20,000
18,000 -
31 ,779 140,000
- -
94,779 160,000
(184,745) 133,807
(952,411)! (818,604)1
4,500 14,350
64,700 -
103,777 17,484
113,683 4,359
286,660 36,193

Page 72 ends

FY 2021-22
Adopted
-
250,000
-
-
250,000
-
-
100,000
670,000
-
-
770,000
315,000
30,000
175,000
-
-
520,000
40,000
250,000
80,000
400,000
-
770,000
FY 2021-22
Projected
(818,604)1
-
254,975
-
-
254,975
DETAIL

IN NOTES
153,011
750,000
30,000
175,000
-
-
955,000
1,056,964
238,360 1
1,600
10,445
32,340
108,626
-
153,011
FY 2022-23

PROPOSED
238,360 1
-
250,000
-
-
250,000
-
-
100,000
770,000
-
-
870,000
215,000
30,000
175,000
-
-
420,000
(200,000)
38,360 1
40,000
250,000
80,000
500,000
-
870,000
,..., ..... ~ Town of Fairfax I~ FUND 73 OPEN SPACE
2022~ 23 Operating Budget DEPT 673 OPEN SPACE
The Open Space Fund was established in June 2004. It is a fiduciary type fund whose activities are managed by the Open Space Committee.

FUND SUMMARY

BEGINNING FUND BAL

REVENUES
070 815 COUNTY OPEN SPACE GRANT
070 816 DONATIONS
070 923 COUNTY MEASURE A PARK

SUBTOTAL REVENUES

APPROPRIATIONS

COMMITTEE
811 POSTAGE
812 REPRODUCTION
815 PRINTING
879 FUNDRAISING COST
890 MISCELLANEOUS
931 SLOGS & LAND

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FROM GENERAL FUND
100 TSFR FROM FUND 23 - MEAS A PARK
100 699 LOAN FROM GENERAL FUND

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY

ENDING FUND BAL
ALLOCATION OF FUND BALANCE:

Designated for Capital Acquisition
Undesignated Balance
Property Acquisitions
2005 Melvin Property (APN: 197-070-05)
2009 Tax Default (Toyon) (APN: 03-673-931)
2013 Upper Ridgeway (APN #001 -193-07)
2014 Skyranch (contribution)
FY 2019-20
Actual
37,474 I
4,4151
4,415
728
-
728
728 I
728
4,415
41,888 !
300
41,588
41,888
200,000
6,100
48,283
60,000
FY 2020-21
Actual
41,888 I
4,1571
4,157
2,426
-
2,426
2,4251
2,425
4,157
46,045 1
300
45,745
46,045
FY 2021-22 I FY 2021-22 I FY 2022-23
Adopted Projected PROPOSED

2.000 I
2,000
2,000
-
-
2,000
-
4,000
•. ooo I
4,000
2,000
46,045 1
B.200 I
8,200
1,850
1,850
,.~50 I
1,850
8,200
54,245 I
10,000
44,245
54,245
54,245 I

2.000 I
2,000
2,000
-
-
2,000
-
4,000
•. ooo I
4,000
2,000
56,245 I
10,000
46,245
56,245
NOTES: Previous policy has been that whatever is not spent during the fiscal year is then allocated to the FOSC fund balance and another $4,000 is budgeted for the next year. This has been revised so that the Town will replenish the funds used each year, but the unused funds will not rollover into the FOSC fund balance.

Page 73 ends

TOWN OF FAIRFAX
FY2022-23 TO FY2026-27
PROPOSED Five Year
Capital Improvement Program
MAYOR
Stephanie Hellman

VICE MAYOR
Chance Cutrano

COUNCIL MEMBERS
Barbara Coler
Renee Goddard
Bruce Ackerman
Vers ion 1.0
6/9/ 2022 12:46

TOWN OF FAIRFAX
CAPITAL IMPROVEMENT PROGRAM BUDGET FY 2021/22

EXPENDITURES --------------------------------------- FUN DI NG SOURCE ---------------------------------------- Fund 20 Fund 22
Estimated Gen Fund Measure F Meas
PROJECT Project Phase FY22 Total (Meas C) Match Federal/ A/B TAM Fund 23 Account Project Transfers & Grant Fund 21 State Transport Measure A Fed/State County No: Costs Other Funds Gas Tax Funding Tax Parks Financing Loan 51-810 STREET RESURFACING & REPAIR Design & Const 178,050 100,000 78,050 SELECTED STREET LOCATIONS - - - 51-813 STREET RESURFACING & REPAIR Design & Const 200,000 200,000 SCENIC RD 51-816 STREET RESURFACING & REPAIR Design & Const 81,360 81,360 CANYON RD STABILIZATION - 51-820 PARK FACILITY IMPROVEMENTS: Design & Const 27,973 8,000 19,973 WOMEN'S CLUB REHABILITATION - 51-827 STORM DRAIN IMPPROVEMENTS Design & Const 100,000 - - - 100,000 - - - 51-841 MISC PARK & TRAIL IMPROVEMENTS Design & Const 114,272 25,000 89,272 - 51-843 AZALEA AVENUE BRIDGE Design & Const 361,000 4,000 357,000 51-856 MEADOW WAY BRIDGE Design & Const 583,800 - - 66,967 516,833 - - 51-871 BRIDGE PREVENTIVE MAINT PROG - Design & Const 203,440 26,380 177,060 SPRUCE, MARIN CANYON BRIDGES - - - - 51-873 CREEK ROAD BRIDGE Design & Const 202,260 2,260 200,000 51-909 PAVILION SEISMIC RETROFIT Design & Const 2,608,000 2,408,000 - - - 200,000 152-ALL I DISASTER REPAIRS I Design & Const I I I I I I I I I I 53-804 SIDEWALK REPLACE & REPAIR Annual Program 40,000 30,000 10,000 - 53-830 DOWNTOWN SIDEWALK Design & Const 80,000 60,000 20,000 - - - IMPROVEMENTS 53-887 STREET RESURFACING & REPAIR Annual Program 400,000 225,000 - 175,000 - - TOTALS $5,180,155 $ 2,737,260 $ 55,000 $ 368,347 $1,350,893 $359,410 $ 109,245 $200,000 $ -

Page 75 ends

TOWN OF FAIRFAX
CAPITAL IMPROVEMENT PROGRAM BUDGET FY 2022/23
EXPENDITURES --------------------------------------- FUN DI NG SOURCE --------------------- -- Fund 20 Fund 22 Meas F Meas
PROJECT Project Phase Estimated Gen Fund Match A/8 TAM Fund 23 Account FY23 Project (Meas C) Grant Fund 21 Transport Measure A Federal/ State State Park Other No: Costs Transfers Funds Gas Tax Tax Parks Funding Bond Financing 51-810 SR&R - BOLINAS/SFD Design & Const 178,050 - - 100,000 78,050 - 51-813 SR&R - 378 SCENIC RD Design & Const 220,000 20,000 200,000 51-816 SR&R - 145 CANYON RD STABILIZE Design & Const 185,000 103,640 - 81,360 51-820 PARK FACILITY IMPR: WC REHAB Design & Const 19,973 - - 19,973 51-827 STORMWATER IMPPROVEMENTS Design & Const 150,000 - - - - - 150,000 - 51-841 MISC PARK & TRAIL IMPROVEMENTS Design & Const 50,000 - 30,000 20,000 - 51-843 AZALEA AVENUE BRIDGE Design & Const 303,806 - 300,000 3,806 51-856 MEADOW WAY BRIDGE Design & Const 776,600 13,770 - 40,000 - 722,830 - 51-871 BRIDGE PREVENTIVE MAINT PROG -SPRUCE, Design & Const 242,000 36,610 - - - 205,390 - MARIN CANYON BRIDGES 51-873 CREEK ROAD BRIDGE Design & Const 190,000 10,000 180,000 51-909 PAVILION SEISMIC RETROFIT Design & Const 2,142,679 81,679 - - 1,881,000 180,000 51-521 PAVILION KITCHEN Design & Const 285,635 107,683 - 177,952 NEW ROAD STABILIZATION - 2678 SFD Design & Const - -
52-534 HEADSCOUR - 6 BRIDGE CT Design & Const 170,000 170,000 53-804 SIDEWALK REPLACE & REPAIR Annual Program 40,000 30,000 10,000 - 53-825 AZALEA AVE@ SFD Design & Const 250,000 - 250,000 53-830 DOWNTOWN SIDEWALK IMPROVEMENTS Design & Const 80,000 60,000 20,000 - - - 53-887 STREET RESURFACING & REPAIR Annual Program 500,000 325,000 - 175,000 - - TOTALS $ 5,783,743 $ 958,382 $ 60,000 $ 315,000 $ 609,410 $ 39,973 $ 3,439,220 $177,952 $183,806

Page 76 ends

Town of Fairfax
2022~ 23 Ca ital Bud et

PROJECT SUMMARY- CURRENT YEAR

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 711 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN
OTHER

RESERVES

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
100 TSFR FUND 25 - FEDERAL STIMULUS

SUBTOTAL TRANSFER

NET DEPARTMENT ACTIVITY
NOTES:

CAPITAL IMPROVEMENTS

TOTAL TOTAL TOTAL PROPOSED
FUND 51 FUND 52 FUND 53 FY 2022/23
- - 250,000 250,000
- - - -
205,390 - - 205,390
177,952 - - 177,952
- - - - 1,202,830 - - 1,202,830
- - - - 1,884,806 - - 1,884,806
180,000 - - 180,000
3,650,978 250,000 3,900,978
- - - - 108,106 100,000 - 208,106
1,600,510 5,000 100,000 1,705,510
2,585,052 65,000 770,000 3,420,052
284,075 - - 284,075
166,000 - - 166,000
4,743,743 170,000 870,000 5,783,743
373,382 170,000 415,000 958,382
30,000 - 30,000 60,000
140,000 - 175,000 315,000
359,410 - - 359,410
39,973 - - 39,973
150,000 - - 150,000
1,092,765 170,000 620,000 1,882,765

Page 77 ends

~) Town of Fairfax
~:., 2022~ 23 Capital Budget
Repaving and repair for selected streets in Town

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN

OTHER SEE NOTE

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY
PROJECT 51-810

ESTIMATED PRIOR YEARS

TOTAL ACTUAL
-
-
-
-
-
-
60,000 60,000
-
60,000 60,000
-
-
28,050
210,000 60,000
-
-
238,050 - - - - 60,000
100,;
78,050
178,050
NUlt:.;:,: Portions of Solinas Rd. from approx. Broadway south to the Town Limits.

Portions of Sir Francis Drake from approx. Oak Manor Dr. west to the town limits

STREET RESURFACING & REPAIR
SELECTED ST.- SOLINAS RD. & SIR FRANCIS DRAKE
FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27

PROPOSED ESTIMATED ESTIMATED ESTIMATED ESTIMATED
-
-
28,050
150,000
178,050
N0.~00 I
78,050
178,050

Page 78 ends

19 Town of Fairfax PROJECT 51-813 STREET RESURFACING & REPAIR ~ 2022/ 23 Capital Budget 378 SCENIC RD. STABILIZATION
Repave/repair selected portions of streets: FY22 - Scenic Rd Retaining Wall (Ridge at Scenic)

PROJECT SUMMARY

REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN

OTHER SEE NOTE

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS FY 2022-23

TOTAL ACTUAL PROPOSED
7,500 7,500
- -
12,000 12,000
200,000 - 200,000
20,000 20,000
-
239,500 ~ - --- 19,500 220,000
29,500 9,500 20,000
- -
- -
210,000 10,000 200,000
-
239,500 19,500 220,000
NUll:::::i: Reallocate FY20-21 TAM Measure A/AA $134,830, plus $65,170 of FY21 -22 TAM funds TAM (Transportation Authority of Marin)

Page 79 ends

FY 2023-24 FY 2024-25

ESTIMATED ESTIMATED
-
FY 2025-26 FY 2026-27

ESTIMATED ESTIMATED
,Q Town of Fairfax PROJECT 51-816 STREET RESURFACING & REPAIR ~ ~:; 2022~ 23 Capital Budget 145 CANYON RD STABILIZATION Stabilization of the roadway and existing retaining wall located approximately at 145 Canyon Road

PROJECT SUMMARY

REVENUES
060 920 MEASURE AJB TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN

OTHER SEE NOTE

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

ESTIMATED
TOTAL
-
40,000
20,000
150,000
15,000
-
225,000
133,640
-
-
91,360
-
225,000
PRIOR YEARS FY 2022-23 FY 2023-24 FY 2024-25

ACTUAL PROPOSED ESTIMATED ESTIMATED
10,000 10,000 5,000 5,000
10,000 10,000
150,000
15,000
- - - - 20,000 185,000 - 5,000 - - 5,000
10,000 103,640 5,000 5,000
-
10,000 81 ,360
- - - 20,000 185,000 --- 5,000 - --- 5,000
FY 2025-26 FY 2026-27

ESTIMATED ESTIMATED
5,000 5,000
- - 5,000 -- - 5,000
5,000 5,000
5,000 5,000
IND I ES, u,;og FY19-20 TAM Measo,e A foods II

Page 80 ends

s Town of Fairfax PROJECT 51-820 PARK FACILITY IMPROVEMENTS ~ 2022~ 23 Capital Budget WOMEN'S CLUB REHABILITATION
Improvements to the Women's Club: 1) Improve lighting and 2) energy improvements to replace furnace and water heater.

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN
OTHER

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

ESTIMATED
TOTAL
-
-
-
27,973
-
-
27,973
8,000
-
-
-
19,973
27,973
PRIOR YEARS FY 2022-23 FY 2023-24 FY 2024-25

ACTUAL PROPOSED ESTIMATED ESTIMATED
-
8,000 19,973
- - - 8,000 . - - 19,973
8,000
-
19,973
8,000 19,973
FY 2025-26 FY 2026-27

ESTIMATED ESTIMATED
'
!NOTES: MEASURE A- Pack f,ods I

Page 81 ends

---~ Town of Fairfax PROJECT 51-827 STORM WATER IMPROVEMENTS ~ j ~ 2022/ 23 Capital Budget
(1) Stormwater mapping and inventory assessment. (2) Installation of pollution control devices on storm drain inserts per state requirements.

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN
OTHER see note

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
100 TSFR FUND 25 - FEDERAL STIMULUS

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

ESTIMATED PRIOR YEARS

TOTAL ACTUAL
-
-
150,000
1,500,000
50,000
-
1,700,000
-
-
-
-
-
1,700,000
1,700,000
NOTES: Eligible infrastructure expense under the American Rescue Plan Act (ARPA).

FY 2022-23 FY 2023-24 FY 2024-25

PROPOSED ESTIMATED ESTIMATED
150,000
750,000 750,000
50,000
- -
150,000 750,000 800,000
150,000 750,000 800,000
150,000 750,000 800,000

Page 82 ends

FY 2025-26 FY 2026-27

ESTIMATED ESTIMATED
~ ) Town of Fairfax PROJECT 51-841 MISC PARK & TRAIL IMPROVEMENTS ~ 2022~ 23 Capital Budget
Park improvements & pedestrian trail improvements funded by Measure A Park & Measure F funding including park improvements.

Projects include: 1) Reimbursement of costs for Peri Park Playground equipment (in FY21) and pedestrian trail repair.

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN
OTHER [AARP Grant]

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

ESTIMATED PRIOR YEARS

TOTAL ACTUAL
58,000 58,000
-
-
-
-
-
-
-
- - 58,000 - --- 58,000
-
-
-
424,000 174,000
-
-
424,000 174,000
-
186,000 36,000
-
-
180,000 80,000
366,000 116,000
NUI c:;:,: For trail maintenance/repair: funded by Measure Park and Measure F.

FY 2022-23 FY 2023-24

PROPOSED ESTIMATED
-
-
50,000 50,000
-
50,000 50,000
30,000 30,000
20,000 20,000
- - - - 50,000 - - -- 50,000
See FUND 23 for funding detail on park improvements for the use of Measure A Park funds (approx. $89,000).

Page 83 ends

FY 2024-25

ESTIMATED
50,000
- - - 50,000
30,000
20,000
- --- 50,000
FY 2025-26 FY 2026-27

ESTIMATED ESTIMATED
50,000 50,000
- - - - 50,000 - - - - 50,000
30,000 30,000
20,000 20,000 -- --- 50,000 50,000
~ Town of Fairfax
I
~ PROJECT 51-843 AZALEA AVENUE BRIDGE
~ 2022; 23 Capital Budget
The Azalea Avenue Bridge is eligible for replacement under the Federal Highway Bridge Program (HBP) administered by CalTrans. The total project costs and funding includes construction, ROW, and design costs. Phase I design will include preliminary environmental assessments, community outreach, conceptual design, and cost estimates. Phase II is engineering design and ROW. Overall Ph 1&11 would be complete in 18-24 months. The project is 100% funded by State and Federal grants with the exception of CEQA costs. The County of Marin will cover up to $60,000 of the Town's CEQA and other out-of-pocket expenses.

PROJECT SUMMARY

REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN
OTHER

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY
NOTES:

ESTIMATED
TOTAL
-
-
-
-
-
5,494,120
-
41 ,806
- 5,535,926
-
41 ,806
1,494,120
4,000,000
-
-
5,535,926
PRIOR YEARS FY 2022-23 FY 2023-24 FY 2024-25

ACTUAL PROPOSED ESTIMATED ESTIMATED
-
695,500 300,000 300,000 2,198,620
28,000 3,806 10,000
723,500 303,806 310,000 2,198,620
28,000 3,806 10,000
695,500 300,000 300,000 198,620
- 2,000,000
723,500 303,806 310,000 2,198,620
Engineering & design costs include NEPA. Environmental & permits is for CEQA costs. 1------ -The County Flood Zone 9(shown as "other" revenue) will reimburse up to $60,000 for costs (e.g., CEQA) not eligible for HBP funding.

Page 84 ends

FY 2025-26 FY 2026-27

ESTIMATED ESTIMATED
2,000,000
2,000,000
2,000,000
2,000,000
I
~ Town of Fairfax
I
PROJECT 51-856 MEADOW WAY BRIDGE ' - :- ·j
~ 2022~ 23 Capital Budget
The Meadow Way Bridge project is the replacement of the dilapidated existing bridge with a new concrete bridge. The project is funded by the Federal Highway Bridge Program (HBP) administered by Caltrans. The HBP covers 88.5% of design and environmental costs except for CEQA related costs. HBP covers 100% of right-of-way, construction and construction management costs. Caltrans approved NEPA in October 2019. The Town approved the Initial Study/Mitigated Negative Declaration for CEQA in June 2020.

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN
OTHER

TO BE DETERMINED SEE NOTE

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS FY 2022-23 FY 2023-24 FY 2024-25

TOTAL ACTUAL PROPOSED ESTIMATED ESTIMATED
-
-
-
-
-
6,291,504 1,368,674 722,830 4,200,000
28,000 28,000
- -
- -
6,319,504 1,396,674 722,830 4,200,000
-
194,000 184,000 10,000
1,927,600 1,546,000 381,600
4,585,000 385,000 4,200,000
- -
-
6,706,600 1,730,000 776,600 4,200,000
278,935 265,165 13,770
10,000 10,000
98,161 58,161 40,000
-
-
387,096 333,326 - 53,770
NOTES: Engineering & design costs include NEPA. Environmental & permits is for CEQA costs. CEQA costs are not covered by HBP funding.

Page 85 ends

FY 2025-26 FY 2026-27

ESTIMATED ESTIMATED
I
'~ } Town of Fairfax PROJECT 51-871 BRIDGE PREVENTIVE MAINTENANCE PROGRAM ~ 2022~ 23 Capital Budget SPRUCE, MARIN, CANYON
This project is the repair of the Spruce, Marin and Canyon Rd bridges under the Federal Bridge Preventive Maintenance Program administered by Caltrans. The project has been funded for Phase I and all design work. Phase I includes preliminary engineering, environmental, and community outreach works for the project.The Federal BPMP program has a matching requirement of 11.5% and does not cover CEQA costs.

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN
OTHER

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

ESTIMATED PRIOR YEARS

TOTAL ACTUAL
88,628
-
1,542,225 421,668
-
-
-
15,000 15,000
-
-
1,645,853 436,668
-
48,600 28,600
908,637 476,300
833,400
-
-
1,790,637 504,900
137,672 61,120
- -
7,112 7,112
-
-
144,784 68,232
FY 2022-23

PROPOSED
-
205,390
205,390
10,000
232,000
-
242,000
36,610
36,610
NOTES: Engineering & design costs include NEPA. Environmental & permits is for CEQA costs

Page 86 ends

FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27

ESTIMATED ESTIMATED ESTIMATED ESTIMATED
54,218 34,410
558,037 357,130
612,255 391,540
10,000
200,337
430,000 403,400
-
640,337 403,400
28,082 11,860
- - 28,082 .. - - 11,860
~ 1- Town of Fairfax
I
PROJECT 51-873 CREEK ROAD BRIDGE
~ 2022~ 23 Capital Budget
The Creek Road Bridge is eligible for seismic retrofit work under the Federal Highway Bridge Program (HBP) administered by Caltrans. The total project costs and funding includes construction and design costs. Design will take about 18-24 months to complete. The Creek Road Bridge is almost 100% covered by the HBP funding, but does not cover CEQA and a minor portion of preliminary design costs

PROJECT SUMMARY

REVENUES
060 920 MEASURE AJB TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED see note

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

ESTIMATED
TOTAL
-
-
-
-
-
2,790,150
14,397
-
-
2,804,547
-
48,600
1,220,650
1,569,500
-
-
2,838,750
34,203
-
-
-
-
34,203
PRIOR YEARS FY 2022-23

ACTUAL PROPOSED
878,400 180,000
14,397
892,797 180,000
28,600 10,000
878,400 180,000
-
907,000 190,000
14,203 10,000
-
-
14,203 10,000
NOTES: Engineering & design costs include NEPA. Environmental & permits is for CEQA costs

Page 87 ends

FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27

ESTIMATED ESTIMATED ESTIMATED ESTIMATED
162,250 1,569,500 -
162,250 1,569,500
10,000
162,250
1,569,500 -
-
172,250 1,569,500
10,000
10,000
I
~ Town of Fairfax PROJECT 51-909 PAVILION SEISMIC RETROFIT ::,::" -:,I"· ~--i;..."' 2022~ 23 Capital Budget
Funds for this project will be used to provide seismic retrofit improvements including ADA improvements at the Pavilion including restrooms and path of travel.

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN

OTHER FEMA

RESERVES

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

ESTIMATED PRIOR YEARS

TOTAL ACTUAL
-
90,000 90,000
-
-
-
-
-
3,195,391
200,000 20,000
3,485,391 110,000
110,000 110,000
24,000
356,446 262,421
3,362,100
249,075
166,000
4,267,621 372,421
782,230 262,421
-
-
-
-
782,230 262,421
FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26

PROPOSED ESTIMATED ESTIMATED ESTIMATED
- - -
-
1,881,000 1,314,391
180,000 - -
2,061,000 1,314,391
- -
24,000
94,025 -
1,609,579 1,752,521 - 249,075 - -
166,000
2,142,679 1,752,521
81,679 438,130
-
-
81,679 438,130
(0)
NOTES: Funding includes FEMA Grant of 1,881,100 approved in 2019 which should be used by May 2023. FEMA funds 25% of the eligible project costs Additional FEMA funds of $1,314,391 have been requested.

Reserves includes funds transferred from Fund 54 - Pavilion Restoration.

Page 88 ends

FY 2026-27

ESTIMATED
~ ) Town of Fairfax
I

PROJECT
~ 2022~ 23 Capital Budget ..-,
Design and building all electric energy eggicient kitchen at Pavilion.

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN

OTHER SEE NOTE

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

ESTIMATED
TOTAL
-
-
-
177,952
-
-
-
-
-
177,952
-
40,300
224,835
20,500
-
-
285,635
107,§
107,683
I\IUlc:::i: Revenue from State Park and Rec per capita grant (Prop 68) Required match from Town $44,488
51-521 PAVILION KITCHEN NEW
I
PRIOR YEARS FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27

ACTUAL PROPOSED ESTIMATED ESTIMATED ESTIMATED ESTIMATED -
177,952
-
177,952
40,300
224,835
20,500
285,635 ,~l
107,683

Page 89 ends

~) Town of Fairfax PROJECT 51-__ ROAD STABILIZATION NEW ~ 2022~ 23 Capital Budget 2378 SFD In October 2021, rains caused a sinkhole on Sir Frances Drake. Emergency repairs were performed. Ongoing expenses are for investigation of the condition of the roadway condition and retaining wall.

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN

OTHER - FEMA SEE NOTE

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

ESTIMATED
TOTAL
-
-
-
-
-
-
330,587
330,587
-
-
-
450,783
-
-
450,783
120:196
-
-
-
-
120,196
0 NUii::~: Funded by Council emergency authorization March 2022 FEMA reimbursement expected for 75%
PRIOR YEARS FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27

ACTUAL PROPOSED ESTIMATED ESTIMATED ESTIMATED ESTIMATED -
330,587 -
330,587
440,783 10,000
440,783 . - - - - 10,000
110,196 10,000
110,196 - 10,000
0

Page 90 ends

~) Town of Fairfax ~ ... 2022; 23 Capital Budget

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN

OTHER SEE NOTE

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

PROJECT

ESTIMATED
TOTAL
7,500
100,000
15,000
270,000
25,000
-
417,500
417,500
417,500
NU It:~: Phase 1 construction completed 2021 on emergency basis 52-534

PRIOR YEARS
ACTUAL
7,500
10,000
60,000
- - 77,500
77,500
77,500
Phase 2 needs environmental permitting and 100% bid plans for construction

HEADWALL/CULVERT STABILIZATION
6 BRIDGE CT
FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27

PROPOSED ESTIMATED ESTIMATED ESTIMATED ESTIMATED
100,000
5,000
65,000 145,000
25,000
170,000 170,000
170,000 170,000
170,000 170,000

Page 91 ends

~ ) Town of Fairfax PROJECT 53-804 SIDEWALK REPLACEMENT & REPAIR ~s:P 2022~ 23 Capital Budget
This project is for the sidewalk grant program and miscellaneous annual sidewalk repair /replacement in Town.

PROJECT SUMMARY

REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN
OTHER

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES SEE NOTE
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION SEE NOTE
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS FY 2022-23

TOTAL ACTUAL PROPOSED
-
-
- 245,931 45,931 40,000
-
-
245,931 ·- -- .. 45,931 ·- --- 40,000
195,931 45,931 30,000
50,000 10,000
- -
-
-
245,931 45,931 40,000
NUlt:::i: 827 - $15.000 for misc sidewalk replacement & repair. $25,000 for sidewalk & replacement program FISCAL YEAR 15/16 16/17 17/18
NUMBER OF HOMEOWNERS 6 3 6
TOTAL REIMBURSED $ 3,000 $ 1,500 $ 4,000 $
Program approved by TC 9/2015

Page 92 ends

FY 2023-24

ESTIMATED
40,000
40,000
30,000
10,000
-
40,000
18/19
6 5,533
FY 2024-25

ESTIMATED
40,000
40,000
30,000
10,000
40,000
19/20
5 $ 4,500
FY 2025-26 FY 2026-27

ESTIMATED ESTIMATED
40,000 40,000
40,000 40,000
30,000 30,000
10,000 10,000
-
- - - 40,000 . - - - - 40,000
20/21 21/22
4 4
$ 14,350 13048
~) Town of Fairfax ~ 2022~ 23 Capital Budget

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED see note

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY
NOTES:

PROJECT

ESTIMATED
TOTAL
250,000
-
-
-
-
-
-
-
-
250,000
-
-
50,000
200,000
-
-
250,000
-
53-825 AZALEA/SFD INTERSECTION
PRIOR YEARS FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27

ACTUAL PROPOSED ESTIMATED ESTIMATED ESTIMATED ESTIMATED 250,000
-
250,000
50,000
200,000
- - 250,000

Page 93 ends

e Town of Fairfax PROJECT 53-830 DOWNTOWN SIDEWALK IMPROVEMENTS ~ 2022; 23 Capital Budget
This project for ADA improvements in downtown including new sidewalk (e.g., north side of Sir Francis Drake between Taylor and Claus) and curb ramps.

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN
OTHER [AARP Grant]

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY
NOTES:

ESTIMATED PRIOR YEARS

TOTAL ACTUAL
-
-
-
320,000 80,000
-
-
320,000 80,000
150,000 50,000
170,000 30,000
-
-
-
320,000 80,000
FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26

PROPOSED ESTIMATED ESTIMATED ESTIMATED
- - -
-
80,000 40,000 40,000 40,000
80,000 40,000 - - 40,000 - - 40,000
60,000 10,000 10,000 10,000
20,000 30,000 30,000 30,000
80,000 40,000 - 40,000 - - - - - 40,000
827 Downtown sidewalk reconstruction and repair; the Council may allocate additional funding depending on the construction quotes received.

Page 94 ends

FY 2026-27

ESTIMATED
-
40,000
- - 40,000
10,000
30,000
. - - - 40,000
,~, Town of Fairfax PROJECT 53-887 STREET RESURFACING & REPAIR 't.(" ~-- .. ~ ~ 2022/ 23 Capital Budget
This project is for street repair based on the recommendations of the pavement management study. Detail is in the appendices.

The work will vary from maintenance (IE slurry seal at Napa & Dominga), repair of selected streets. Some of the work may be performed in-house.

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN SEE NOTE

OTHER SEE NOTE

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES SEE NOTE
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN SEE NOTE
827 CONSTRUCTION SEE NOTE
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY
NOTES: 821 - construction management services

ESTIMATED
TOTAL
-
-
-
-
-
-
-
20,370
- - - - 20,370
-
- 90,000
1,330,370
-
-
1,420,370
825,000
-
575,000
-
-
1,400,000
826 - engineering design for street resurfacing work
PRIOR YEARS FY 2022-23

ACTUAL PROPOSED
20,370
- - - - 20,370
50,000
20,370 450,000
20,370 500,000
325,000
-
175,000
-
500,000
827 - Includes preventive maintenance activities to improve average road quality rating (currently 63) See appendix for Pavement Management Plan

Page 95 ends

FY 2023-24 FY 2024-25 FY 2025-26

ESTIMATED ESTIMATED ESTIMATED
- - -
10,000 10,000 10,000
590,000 90,000 90,000
600,000 100,000 100,000
500,000
100,000 100,000 100,000
600,000 100,000 100,000
FY 2026-27

ESTIMATED
-
10,000
90,000
100,000
100,000
100,000
~) Town of Fairfax ~ 2022-23 Capital Budget

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN

OTHER SEE NOTE

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

PROJECT

ESTIMATED
TOTAL
7,500
-
25,000
267,500
30,000
-
330,000
330,§
330,000
NU It:;:,: Funded by Council emergency authorization March 2022 51-__ ROAD STABILIZATION UNFUNDED
195 PINE
PRIOR YEARS FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27

ACTUAL PROPOSED ESTIMATED ESTIMATED ESTIMATED ESTIMATED 7,500
25,000
267,500
30,000
330,000
330.000 I
330,000

Page 96 ends

~ 1 Town of Fairfax ~ 2022~ 23 Capital Budget

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN

OTHER SEE NOTE

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY
PROJECT 51-__

ESTIMATED PRIOR YEARS

TOTAL ACTUAL
-
-
10,000 10,000
20,000 20,000
-
1,500 - 31,500 30,000
~~~00 I ,o.ooo I
31,500 30,000
INU I t=S: Emergency repairs installed installed in 2019. Permanent repairs necessary.

ROAD STABILIZATION UNFUNDED
46 CANYON RD
FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27

PROPOSED ESTIMATED ESTIMATED ESTIMATED ESTIMATED
1,500
1,500
I
,.soo I
1,500

Page 97 ends

~, Town of Fairfax ~ )
~~ 2022~ 23 Capital Budget

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN

OTHER SEE NOTE

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY
PROJECT 51-__ ROAD STABILIZATION
111 FRUSTUCK AVE
ESTIMATED PRIOR YEARS FY 2022-23 FY 2023-24

TOTAL ACTUAL PROPOSED ESTIMATED
4,600 4,600
-
15,000 5,000 10,000
125,000 125,000
15,000 15,000
-
159,600 9,600 150,000
159m0 I 9,600 I
I
150.000 I
1ss--;-soo 9,600 150,000
NU It:::>: Funding for geotech consultation re: development of stabilization options and eventual design of preferred option.

Outside services includes topo/ROW survey.

Page 98 ends

UNFUNDED
FY 2024-25 FY 2025-26 FY 2026-27

ESTIMATED ESTIMATED ESTIMATED
~ ) Town of Fairfax . PROJECT
~ 2022~ 23 Capital Budget
Landslide undermined retaining wall in 2019 storms.

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN

OTHER SEE NOTE

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

ESTIMATED
TOTAL
7,500
-
26,000
150,000
15,000
-
198,500
198,500
-
-
-
-
198,500
51-__ ROAD STABILIZATION UNFUNDED
78 WREDEN AVE
PRIOR YEARS FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27

ACTUAL PROPOSED ESTIMATED ESTIMATED ESTIMATED ESTIMATED 7,500
20,000 6,000
150,000
15,000
- --- 27,500 171,000
27,500 171,000
27,500 171,000
INOl ES, De,;g, mostly complete II

Page 99 ends

~) Town of Fairfax ~ 2022~ 23 Capital Budget

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN

OTHER SEE NOTE

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

PROJECT

ESTIMATED
TOTAL
7,500
-
10,000
150,000
15,000
-
182,500
182,500
-
-
-
-
182,500
51-__ SCENIC ROAD STABILIZATION UNFUNDED
454 SCENIC RD
PRIOR YEARS FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27

ACTUAL PROPOSED ESTIMATED ESTIMATED ESTIMATED ESTIMATED 7,500
10,000
150,000
15,000
- - 17,500 165,000
17,500 165,000
17,500 165,000
!NOTES: Desiga partially complete II

Page 100 ends

~ Town of Fairfax PROJECT
~ 2022~ 23 Capital Budget
Roadway settlement . Inclinometer has been installed

PROJECT SUMMARY

REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)

COUNTY FINANCING LOAN

OTHER SEE NOTE

TO BE DETERMINED

SUBTOTAL REVENUES

APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER

SUBTOTAL APPROPRIATIONS

TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK

SUBTOTAL TRANSFER

NET PROJECT ACTIVITY

ESTIMATED
TOTAL
7,500
-
15,000
100,000
15,000
-
137,500
137,§
137,500
51-__ ROAD STABILIZATION
103 ROCCA AVE
PRIOR YEARS FY 2022-23 FY 2023-24

ACTUAL PROPOSED ESTIMATED
7,500
15,000
100,000
15,000
137,500
131
137,500
NOii::~: Funding for geotech consultation re: development of stabilization options and eventual design of preferred option.

Outside services includes topo/ROW survey.

Page 101 ends

UNFUNDED
FY 2024-25 FY 2025-26 FY 2026-27

ESTIMATED ESTIMATED ESTIMATED

TOWN OF FAIRFAX
2022 - 2023
Operating and
Capital Improvement
PROPOSED Budget
Appendices
Page Description
A-1 Town of Fairfax Demographics
A-2 Town of Fairfax Organizational Chart
A-3 Salary Schedule
A-4 Allocation of Positions
A-5 Financing loan from County
A-6 Heathcare Rates
A-7 Measure A Workplan
A-8 Street Maintenance Projects
A-9 Ordinances & Resolutions - April 2020 to April 2021 Town of Fairfax, California

DEMOGRAPHICS
I
Incorporated
Area
Elevation
Population
Registered Voters
CENSUS
Census Year
Population
Households
(2020)
(2019)
(11/3/2020)
(02/18/20)
Average Household Size
Number of Families
Average Family Size
Household Average Income
Average Age
---
2020
7,605
3,326

2.28 1,967

2.75 $119,166

47.6 March 2, 1931
2,204 sq mi (5.707 km2
)
115 ft (35m)
7,629
7,578
6,054
5,774
2010 2000
7,441 7,319
3,379 3,238

2.31 2.20
1,937 1,811

2.87 2.76
$109,225 $58,465

42.6 41.6
From the US Census Bureau https://data.census.gov/cedsci/all?g=fairfax%20california; Marin County Elections Department, Bay Area Census Data
Page A-1
"'C
QI
OQ
(1)
1'
N
Town Organization for FY 2022/2023
Town Manager Town Attorney
'.A·a.rriinistration .
..,.,.,__~c,.__,___,_,,, •··'-
-
~ -F-~ - ------------~~--, ..
. . . . .
..

Climate
Action
Coordinator*
Administrative
Analyst*
Deputy Town
Clerk/
Assistant to
the Town
Mana_ger
Marketing
Communications
Specialist**
Administrative
Assistant 11 ** **
* Employed through Shared Service Agreement
** P/T Employee
*** P/T or hourly as needed
Accountant II**
**** F/T Employee Serving more than 1 Department (listed under each department served and color coded differently to show this is a single individual with that title)
Director
Building
Official/
Public Works
Manager
••••
Senior
Maintenance
Worker{2)
Maintenance
Worker Ill
Maintenance
Worker I
Planning & Building
Director
Building
Official/
Public Works
Manager
••••
Principal
Planner
Assistant
Planner**
Administrative
Assistant II ** **
Recreation
&
Community
Service
Manager
**
Events &
Volunteer
Coordinator
**
Administrative
Assistant II ****
Patrol Officers (6)
Dispatchers
(5) & {2***)
Service Technician
{1)& {1**)
Reserve Officer***
Police Cadet (2) **
This chart is a representation of the positions in each department, funded for FY 2022-23. Some positions serve two or more departments.

TOWN OF FAIRFAX

SALARY SCHEDULE
FOR FISCAL YEAR 2021/22 AS OF 6/1/22
AS OF 6/1/22 MONTHLY
FULL TIME EMPLOYEES: FTE UNIT LOW HIGH
TOWN MANAGER note 1 1.00 CONTR 18,167 18,167
ADMINISTRATIVE ASSISTANT II 1.00 SEIU 4,244 5,416
DEP TOWN CLERK/ASST TO THE TOWN MGR 1.00 MGMT 10,253 11,869 FINANCE DIRECTOR 1.00 MGMT 10,253 11,869
PLANNING & BUILDING DIRECTOR 1.00 MGMT 10,253 11,869
PUBLIC WORKS DIRECTOR NEW 1.00 MGMT 13,318 15,417
CHIEF BUILDING OFFICIAL/PW MGR 1.00 MGMT 9,217 10,670
PRINCIPAL PLANNER 1.00 MGMT 8,760 10,141
MAINTENANCE WORKER I 1.00 SEIU 4,121 5,259
MAINTENANCE WORKER Ill 1.00 SEIU 4,587 5,854
SENIOR MAINTENANCE WORKER 2.00 SEIU 5,142 6,563
POLICE CHIEF note 1 1.00 CONTR 15,149 15,149
POLICE LIEUTENANT - POA 10,191 13,007
POLICE SERGEANT 3.00 POA 9,706 12,387
POLICE CORPORAL 2.00 POA 6,581 8,400
POLICE OFFICER 5.00 POA 6,268 8,000
POLICE SERVICES TECH/CSO 1.00 POA 5,069 6,469
DISPATCHER 4.00 POA 5,069 6,469
MANAGEMENT ANALYST - MGMT 6,738 7,800
DEPUTY TOWN CLERK - MGMT 5,707 7,284
ASSISTANT PLANNER - MGMT 5,755 6,662
ASSOCIATE PLANNER - MGMT 6,300 7,294
SENIOR PLANNER - MGMT 7,878 9,120
ADMINISTRATIVE ASSISTANT - SEIU 4,244 5,416
MAINTENANCE WORKER II - SEIU 4,329 5,525
TOTAL FULL TIME (FTE) 28.00
PART TIME EMPLOYEES:

HOURLY

FINANCE OFFICE ASSISTANT

PLANNING TECH
POLICE CADET (2)
ACCOUNTANT 1/11(2)
DISPATCHER (4)

RESERVE POLICE OFFICER

RESERVE POLICE LIEUTENANT

ASSISTANT PLANNER

RECREATION & COMMUNITY SERVICES MGR

EVENTS & VOLUNTEER COORDINATOR

MARKETING & COMMUNICATION SPECIALIST

TOTAL PART TIME (FTE)

TOTALFTE

0.10 0.10

0.25 0.80

1.00 0.25

0.50 0.50

0.63 0.60

0.50 5.23

33.23 LOW

15.00 16.83

40.62 27.71

33.20 NOTE: Certain elected positions: (5) COUNCILMEMBERS and (1) TREASURER are paid $300/mo Table includes all authorized positions including those which are frozen or vacant Salaries shown are "Base Wages" and do not include incentive, overtime, premium pay note 1 - Employment Agreement
Page A-3
HIGH

15.94 36.60

29.24 49.37

35.37 44.83

67.91 38.43

46.11 36.00

46.13 ANNUAL

LOW HIGH
218,000 218,000
50,926 64,995
123,039 142,432
123,039 142,432
123,039 142,432
159,810 185,000
110,603 128,037
105,119 121,688
49,447 63,109
55,042 70,249
61,707 78,756
181,787 181,787
122,294 156,081
116,470 148,649
78,975 100,795
75,215 95,995
60,825 77,630
60,825 77,630
80,854 93,599
68,483 87,404
69,054 79,939
75,605 87,523
94,534 109,435
50,926 64,995
51,945 66,297
)>
.J:,.

TOWN OF FAIRFAX

SALARY SCHEDULE
FOR FISCAL YEAR 2021/22
AS OF 7/1/21
FULL TIME EMPLOYEES:

TOWN MANAGER

ADMINISTRATIVE ASSISTANT II

DEP TOWN CLERK/ ASST TO THE TOWN MGR

FINANCE DIRECTOR

PLANNING & BUILDING DIRECTOR

PUBLIC WORKS DIRECTOR

CHIEF BUILDING OFFICIAL/PW MGR

PRINCIPAL PLANNER

SUSTAINABILITY COORDINATOR

MAINTENANCE WORKER I
MAINTENANCE WORKER Ill

SENIOR MAINTENANCE WORKER

POLICE CHIEF

POLICE LIEUTENANT

POLICE SERGEANT

POLICE CORPORAL

POLICE OFFICER

POLICE SERVICES TECH/CSO

DISPATCHER

MANAGEMENT ANALYST

DEPUTY TOWN CLERK

PUBLIC WORKS DIRECTOR

ASSISTANT PLANNER

ASSOCIATE PLANNER

SENIOR PLANNER

ADMINISTRATIVE ASSISTANT

MAINTENANCE WORKER II

TOTAL FULL TIME (FTE)
PART TIME EMPLOYEES:

ADMINISTRATIVE ASSISTANT

DEPUTY TOWN CLERK

FINANCE OFFICE ASSISTANT

PLANNING TECH
POLICE CADET (2)
ACCOUNTANT 1/11(2)
DISPATCHER (4)
RESERVE POLICE OFFICER (2)

ASSISTANT PLANNER

CONSULTING PUBLIC WORKS DIRECTOR

RECREATION & COMMUNITY SERVICES MGR

EVENTS & VOLUNTEER COORDINATOR

MARKETING & COMMUNICATION SPECIALIST
TOTAL PART TIME {FTE)

TOTAL FTE
note 1
NEW
note 1
FTE

1.00 1.00

0.50 1.00

1.00 2.00

1.00 1.00

2.00 2.00

5.00 1.00

4.00 -
-
-
-
-
-
-
-

28.50 0.10

0.10 0.25

0.80 1.00

0.25 0.50

0.67 0.93

0.30 0.50

5.40 33.90
UNIT
CONTR
SEIU
MGMT
MGMT
MGMT
MGMT
MGMT
MGMT
MGMT
SEIU
SEIU
SEIU
CONTR
POA
POA
POA
POA
POA
POA
MGMT
MGMT
MGMT
MGMT
MGMT
MGMT
SEIU
SEIU
~
I
e:,"-' ~ .... ~~ c.,S ~◊ 0~ 0~ ~~ ,<; ...,o <{<<f?,
211 221 231

0.70 0.30

0.25 1.00

0.10 0.95 1.00 0.40

0.10 I 0.50 I

0.50 0.10

0.95 1.50 0.50
~<.,"-
'<~'?'
241

0.90 0.90

0.10 0.70

0.80 1.70
~,SJ(:,
<l.. i'
311

0.25 1.00

1.00 2.25

0.10 0.50
-
I

0.60 2.85
~'-,<I.
6~
~"<J
321

0.25 0.75
,c.,"-
o" <I.
411

1.00 1.00

2.00 2.00

5.00 1.00

4.00 1.00 16.00

0.25 1.00

0.25 1.50

1.00 17.50
I
~~ '?-<J
<I.~
510

0.10 1.00

0.25 1.35

0.42 I

0.42 1.77
~~~ "
'<,0 4-~
,;:.~ " .... ~ "'"'"'"" _,,.~ "'~ <l.v- ~o"
511 611 616

0.25 0.50

1.00 1.00 1.00

2.25 1.50

0.125 0.125

0.30 I I I

0.13 0.13 0.30

2.38 1.63 0.30
...,,o~
.,_.<,,,'?-
'<,G
~
c.,"'"' '<o
617 621

0.25 0.25

0.30 0.63
I

0.30 0.63

0.55 0.63
I
,<,.'?-~
,,_,,.,~
625

0.25 0.25

0.25 oc., '?-v
911
-
-
J

TOWN OF FAIRFAX

DEBT SERVICE SCHEDULES

1. 2/1/18 - COUNTY OF MARIN - CAPITAL IMPROVEMENT LOAN 5 YEAR LOAN Note# Issue Date Due Date Principal
Note 1 2/13/2018 2/1/2019 3.5% $ 100,000
Note 2 2/13/2018 2/1/2020 3.5% 100,000
Note 3 2/13/2018 2/1/2021 3.5% 100,000
Note 4 2/13/2018 2/1/2022 3.5% - 3.75% 100,000
Note 5 2/13/2018 2/1/2023 3.5% -4.0% 100,000
TOTAL PAYMENTS: $ 500,000
PROJECT DESCRIPTION (approximate amounts)
51-810 STREET RESURFACING & REPAIR - MONO ALLEY
51-856 MEADOW WAY BRIDGE
Interest
$ 3,385
6,885
10,385
14,133
18,130
$ 52,918
51-871 BRIDGE PREVENTATIVE MAINT- SPRUCE MARIN CANYON BRIDGES 51-873 CREEK ROAD BRIDGE
53-887 SELECTED STREET RESURFACING
53-894 PARKADE IMPROVEMENTS
TOTAL
Total Payment
$ 103,385
106,885
110,385
114,133
118,130
$ 552,918
County Loan
$ 60,000
$
57,000
34,000
14,000
143,000
192,000
500,000

2. 2017 LEASE REVENUE BONDS (REFUNDING PERS SIDEFUND AND PRE-2013 UAL) $3,860,000

PRINCIPAL RATE INTEREST PAYMENT
FY17 $ 113,000 5.40% $ 85,113 $ 198,113
FY18 254,000 5.40% 198,909 452,909
FY19 282,000 5.40% 184,842 466,842
FY20 312,000 5.40% 169,182 481,182
FY21 151,000 5.40% 78,273 229,273
REFINANCED 9/29/20
TOTALS $1,112,000 $ 716,319 $ 1,828,319

3. 2020 LEASE REVENUE BONDS (REFINANCING 2017 LEASE AND UAL AT 6-30-21) $9,402,000

PRINCIPAL RATE INTEREST PAYMENT
FY21 $ 185,000 3.45% $ 109,925 $ 294,925
FY22 237,000 3.45% 314,640 551,640
FY23 320,000 3.45% 305,101 625,101
FY24 375,000 3.45% 293,198 668,198
FY25 435,000 3.45% 279,312 714,312
FY26 472,000 3.45% 263,770 735,770
FY27 515,000 3.45% 246,848 761,848
FY28 557,000 3.45% 228,459 785,459
FY29 601,000 3.45% 208,587 809,587
FY30 649,000 3.45% 187,145 836,145
FY31 699,000 3.45% 164,013 863,013
FY32 751 ,000 3.45% 139,121 890,121
FY33 766,000 3.45% 113,091 879,091
FY34 781,000 3.45% 86,543 867,543
FY35 777,000 3.45% 59,806 836,806
FY36 752,000 3.45% 33,586 785,586
FY37 530,000 3.45% 9,143 539,143
TOTALS $9,402,000 $ 3,042,287 $ 12,444,287
Page A-5

TABLE F

TOWN OF FAIRFAX

HEALTHCARE RATES (MONTHLY)
2012 TO 2022

KAISER (HMO)
1 2
3+ (BENCHMARK)

PERS PLATINUM/CHOICE (PPO)
1 2
3+
BLUE SHIELD ACCESS+ (HMO)
1 2
3+

PERS GOLD/SELECT (PPO)
1 2
3+

PORAC (ASSOC)
1 2
3+

PERS CARE (PPO)
1 2
3+

ANTHEM BLUE CROSS TRADITIO
1 2
3+

ANTHEM BLUE CROSS SELECT (H
1 2
3+
2012
610.44
1,220.88
1,587.14
574.15
1,148.30
1,492.79
711.10
1,422.20
1,848.86
487.39
974.78
1,267.21
556.00
1,041.00
1,323.00
1,029.23
2,058.46
2,676.00

NAL (HMO)
MO)
2017
733.39
1,466.78
1,906.81
830.30
1,660.60
2,158.78
1,024.85
2,049.70
2,664.61
736.27
1,472.54
1,914.30
699.00
1,467.00
1,876.00
932.39
1,864.78
2,424.21
990.05
1,980.10
2,574.13
783.46
1,566.92
2,037.00
Page A-6
A chg A chg A chg
2021 2022 1 YR 5 YR lOYR
813.64 857.06 5.3% 16.9% 40.4%
1,627.28 1,714.12 5.3% 16.9% 40.4%
2,115.46 2,228.36 5.3% 16.9% 40.4%
935.84 1,057.01 12.9% 27.3% 84.1%
1,627.28 2,114.02 29.9% 27.3% 84.1%
2,115.46 2,748.23 29.9% 27.3% 84.1%
1,170.08 1,116.01 -4.6% 8.9% 56.9%
2,340.16 2,232.02 -4.6% 8.9% 56.9%
3,042.21 2,901.63 -4.6% 8.9% 56.9%
566.67 701.23 23.7% -4.8% 43.9%
1,133.34 1,402.46 23.7% -4.8% 43.9%
1,473.34 1,823.20 23.7% -4.8% 43.9%
799.00 799.00 0.0% 14.3% 43.7%
1,725.00 1,725.00 0.0% 17.6% 65.7%
2,199.00 2,199.00 0.0% 17.2% 66.2%
1,294.69
2,589.38
3,366.19
1,307.86 1,304.00 -0.3% 31.7%
2,615.72 2,608.00 -0.3% 31.7%
3,400.44 3,390.40 -0.3% 31.7%
925.60 1,015.81 9.7% 29.7%
1,851.20 2,031.62 9.7% 29.7%
2,406.56 2,641.11 9.7% ~9.7%

MEASURE A WORKPLAN
MEASURE A- PARKS is detailed in Fund 23 (on page 67)
DESCRIPTION:

Measure A is the one-quarter of one-percent sales tax approved by County voters in 2012. As a condition of receiving the funds, the Town must submit a work plan to the County of Marin detailing the proposed uses of the funds.

Each year the Town's Measure A Advisory Committee (Committee) meets to recommend allocations for the upcoming year. For FY22-23, the County estimates Fairfax will receive approximately $61,000 in Measure A sales tax revenue.

The Measure A Advisory Committee will meeting June 2022 to discuss the allocation of funds.

Below is the Measure A Parks budget from FY21-22, which will be updated after the committee meets in June.

MEASUREA PARK FUNDS ALLOCATION FY21-22 - ..

Project/Program
Parkland/Open Space Acquisition
Maint/Repair Ped Trail Improvements
Replace Pavilion Lighting & Hot Water Heater
Women's Club I mprov. (e.g., stage, roof, bathrooms, lighting) Replace Peri Park Equipment
Reallocate Pavilion to Peri Park to reimb for costs
Replace wooden 2 seat swing with new BEARS 2-3 seat swing Peri Park exercise equipment
Bicvcle cum o track
A
Estimated
B
Proposed
C
Proposed
Allocation
_Ellpenditures Carryover . FY21-22
· Add.Sales Tax received
: _C<Junty Est.
. _ ·-- ~47,000
, FY20-21
$ -
$ 2,000.65
$
$10,672.65
$ 80,000.00
$ -
$ .
. r. _$ . _1'!,000.28
s T
_T_!)tal Availablf!!: __ L ~
FY20-21 \
$ 70,000 $
$ 22,524 $
s 19,371 $
$ 9,973 $
s - $
s
$
$
$
s
s . s
Cou111yEsr
~ 0,877.18
?~,877.46
FY21-22
17,500
22,500
10,000
-
-
6,000
8,877
10,000
.
-
D
P~oposed
Recommended
Allocation
w/Carryover
FY21-22
$ 87,500
$ 45,024
s -
s 19,973
s -
$ 19,371
$ 6,000
s 8,877
s 10.000
$ -
Total : $ 92,67:3 \ $ 121,869 I ~ 74,877 $ 196,746 I
Column A ("Est. Expenditures") reflects the estimated year end expenditures for projects.

Column B ("Carry-Over") represents the funding allocated to a project in a previous year(s), but not spent in FY20-21 . Column D ("Proposed Recommended Allocation") is the combination of funds from Column Band Column C. The County requires the Town to reallocate carryover funds each year.

The Measure A Advisory Committee consists of:
• Councilmember Goddard and Councilmember Coler
• 2 Fairfax Open Space members: Susan Pascal Beran, Brad Handel • Fairfax Parks and Rec Commissioner: Chris Borjian
• Fairfax Volunteer Board member: Marcia Custer
Page A-7

PAVEMENT MANAGEMENT PLAN
The Pavement Management Program (PMP) is a strategy designed to assist the Town with the maintenance and rehabilitation of its roads. The PMP focuses on maintenance treatments to extend the life cycle of roads. The PMP is developed based on a software system designed to take into account the overall condition of the Town's road network and annual street capital budget. The PMP recommends the most cost effective approach for the Town to undertake to maintain its roads.

The following list identifies the road sections and maintenance treatment for the Town to undertake based on a budget of $400,000 which also includes design costs. The list is intended to be guide for staff as field conditions may dedicate revisions to the type of road treatment (e.g., slurry seal, asphalt overlays) and which portions of the road to repair. The Town will be trying an asphalt rubber product which has a higher rubber content and may allow us to treat more roads for the same costs as rubberized asphalt.

Attached is the road detail for fiscal year 2022 - 2023.

Page A-8
Town of Fairfax Scenarios - Sections Selected for Treatment Interest: 3.00% Inflation: 3.00% Printed: 6/10/2021
Scenario: $400K Scenario .... -,~•.,_._'-""'~~~ .,~------· "·--"'--~......-=------~····•·..-.,........;--~ .,..,,...,._~------·~-----.... =--~ ...... ____ :,-1...i,~ ....... [JV.=-··---.:i=.... =:.a -~ .... ~-.-.......... ~ .. ...-.....---•·~~--· ----~ Year Budget PM Year Budget PM Year Budget PM
2020 $400,000 10% 2022 $400,000 10% 2024 $400,000 10%
2021 $400,000 10% 2023 $400,000 10%
Year: 2020
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment BELMONT AVENUE PASTOR! AVENUE KENT AVENUE BELMON 10 271 24 6,504 R AC/AC 56 61 71 $3,614 23,101 MICROSURFACING BOTHIN ROAD 1041' WEST OF TOWN LIMITS BOTHIN 30 1,031 25 25,775 C AC/AC 65 66 77 $14,320 33,667 MICROSURFACING

OLEMAROAD
BROADWAY CLAUS BANK BROADW 10b 155 60 9,300 C AC/AC 65 66 77 $5,167 26,367 MICROSURFACING CANYON ROAD 1017' WEST OF 2454' WEST OF CANYON 20 1,437 17

CASCADE DRIVE CASCADE
24,429 C AC/AC 57 60 71 $13,572 24,120 MICROSURFACING
DRIVE
CASCADE DRIVE 690' WEST OF- CANYON ROAD CASCAD 50 19,593 R AC/AC --· --- -•·•-- 933 21 64 67 76 $10,665 22,760 MICROSURFACING

MEADOWWAY
-· CENTER BOULEVARD 727' NORTH OF PACHECO CENTER 30 599 54

PASTORIAVENUE AVENUE
32,346 R AC/AC 63 66 75 $17,970 22,624 MICROSURFACING
FORREST AVENUE 1230' EAST OF 2230' EAST OF FORREA 30 1,000 14 14,000 C AC/PCC 65 66 77 $7,776 33,053 MICROSURFACING

SUMMER AVENUE SUMMER
AVENUE
FRUSTUCKAVENUE MANZANITA ROAD WILLIS LANE FRUSTU 30 1,029 14 14,406 C AC 64 66 77 $6,004 20,437 MICROSURFACING LIVE OAK AVENUE MAPLEAVENU 1027' WEST OF LIVEOA 10 1,027 18 16,486 R AC/AC 67 69 78 $10,270 25,834 MICROSURFACING

MAPLE AVENUE
MANZANITA ROAD 991 FRM FRUSTUCK MANZAR 20 594 14 8,316 R AC/AC 59 62 72 $4,620 22,268 MICROSURFACING

WRENDEN AVENUE
FRUSTRUCK INT ------- OAK TREE LANE SIR FRANCIS DEAD END OAKTRE 10 494 29 14,326 R AC/AC 61 64 74 $7,959 23,678 MICROSURFACING DRAKE
BOULEVARD ·------------- - OLEMAROAD SIR FRANCIS MARIN ROAD OLEMAR 10 1,050 24 25,200 C AC 62 66 76 $14,000 19,617 MICROSURFACING DRAKE
BOULEVARD --- --•--·-· -··· OLEMAROAD MARIN ROAD TOWN LIMITS OLEMAR 20 1,480 23 34,040 C AC 65 69 78 $18,912 20,754 MICROSURFACING ·- - - ··-- PINE DRIVE 635'WESTOF 1900' WEST OF PINEDR 20 1,265 14 17,710 C AC/AC 65 68 77 $9,839 31,042 MICROSURFACING

LAUREL DRIVE LAUREL DRIVE
SCENIC ROAD BAY ROAD 200 FTW. BAY SCENIC 20B 200 14 2,800 A AC/AC 57 60 71 $1,556 33,654 MICROSURFACING ROAD
SCENIC ROAD 200' WEST OF BAY 400' NORTH OF SCENIC 30 922 15 13,830 A AC/AC 60 63 73 $7,664 34,669 MICROSURFACING

ROAD REDWOOD
ROAD
SEQUOIA ROAD LOWER SCENIC SPRUCE ROAD SEQUOI 10 974 19 16,506 R AC/AC 66 69 76 $10,262 24,474 MICROSURFACING ROAD
SIR FRANCIS DRAKE TOWN LIMITS PACHECO SIRFRA 10 1,526 36 54,936 A AC/AC 65 68 77 $30,520 44,289 MICROSURFACING BOULEVARD AVENUE .. •--------- ------·------··-- SIR FRANCIS DRAKE PACHECO BANK STREET SIRFRA 20 819 35 26,665 A AC 57 61 72 $15,925 28,775 MICROSURFACING

BOULEVARD AVENUE
TAMALPAIS ROAD 1050' SOUTH OF BERRY TRAIL TAMALP 30 812 16 12,992 A AC/AC 58 61 72 $7,218 34,436 MICROSURFACING SCENIC ROAD ---- -- -------·-------·-···-·-----•-- ~---~-.. ..,. .... ,_,_.,.....,._..,._,. __ ~---- ____ .,._,. •• - Treatment from Project Selection 1 MTC StreetSaver Scenarios Criteria:

Town of Fairfax
Year: 2020
Street Name Begin Location End Location Street ID Section ID Length Width WESTBRAE DRIVE OLEMAROAD OLEMAROAD WESTBR 10 760 25
WREDEN AVENUE FRUSTUCK MANZANITA WREDEN 20 543 15
AVENUE ROAD ·- -- ---~•··-.. - -----··-----·-·---
-----·-- -·-- -·-···--· ------•--- --- ·--- SCENIC ROAD 400' NORTH OF REDWOOD SCENIC 40 458 14

REDWOOD ROAD ROAD
-----------~- -----·----·--•--·· ·-·------•-·· ------- --- TAMALPAIS ROAD BERRY TRAIL MOUNTAIN VIEWTAMALP 40 835 15 ROAD
ALDER COURT LANDSDALE AVE DEAD END ALDERC 10 195 12
HICKORY ROAD CASADEDR CYPRESS DR HICKOR 05 178 20
TAMALPAIS ROAD SPRUCE ROAD INT. 60 FT W. OF TAMALP 10B 370 16 SCENIC ---·-----·· -----· ·----- ·-------. ..

TAMALPAIS ROAD SCENIC ROAD 1050' SOUTH OF TAMALP 20 1,050 15

SCENIC ROAD
- - -------------- ------- REDWOOD ROAD 1240' WEST OF 1800' WEST OF REDWOO · 30 560 14 SCENIC ROAD SCENIC ROAD -·-··-• ____ _____ ,. ________ SHERMAN AVENUE BOLINAS ROAD DOMINGA SHERMA 10 262 18 AVENUE
-- --- ·--·-··· IVY LANE PORTEOUS MEERNA IVYLAN 10 118 18

AVENUE AVENUE
Scenarios - Sections Selected for Treatment
Interest: 3.00% Inflation: 3.00% Printed: 6/10/2021
Scenario: $400K Scenario 4"1a.,~ ~ .-,,;'.1,!.. ,.,.,..,. ,,,..,_._ .... . ~.-.... -.-..... ~~- ..... .. ........ .....-~-~... . ..,,.......,.___. .... ., .. ...... .,=~,. ...... -~ ----- Treatment
Surface Current PCI PCI
Area FC Type Area ID PCI Before After Cost Rating Treatment 19,000 R AC/AC 57 60 70 $10,556 21,966 MICROSURFACING
8,145 R AC/AC 62 65 74 $4,525 23,605 MICROSURFACING
Treatment Total $235,176
6,412 A AC/AC 64 67 100 $22,799 16,298 THICK AC

OURUBBERIZED
_____ _.,,.,___ ASPHALT _______ ___________ ____ ·•·•------- 12,525 A AC/AC 66 69 100 $44,534 15,652 THICKAC

OURUBBERIZED
ASPHALT ----·-------··--·--------- --- Treatment Total $67,333 2,340 R AC/AC 81 83 90 $910 28,827 SLURRY SEAL
3,560 R AC 78 80 88 $1,385 41,329 SLURRY SEAL
5,920 A AC/AC 78 80 87 $2,303 80,964 SLURRY SEAL
15,750 A AC/AC 83 84 91 $6,125 91,420 SLURRY SEAL
Treatment Total $10,723
7,840 C AC/AC 59 61 100 $27,876 13,055 MILL AND THIN
OVERLAY - 4,716 R AC/AC 61 64 100 $16,768 11 ,089 MILL AND THIN

OVERLAY
Treatment Total $44,644
2,124 R AC/AC 42 45 100 $11,328 9,192 MILL AND THICK

OVERLAY
Treatment Total $11 ,328
Year 2020 Area Total 484,492 Year 2020 Total $369,204 ~ - ·-------~- -------·--- Year: 2021
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment CENTER BOULEVARD PASTOR! AVENUE 727' NORTH OF CENTER 20 727 51 37,077 R AC 67 68 77 $21,217 20,319 MICROSURFACING PASTOR!
______ .. ___ AVENUE
---·--- --·---· FORREST AVENUE SUMMER AVENUE 1230' EAST OF FORREA 20 1,230 14 17,220 C AC/PCC 68 69 78 $9,854 34,051 MICROSURFACING SUMMER
AVENUE ---- --------··-
··----'"•·' ' " ........ , ... ---.-
** - Treatment from Project Selection 2 MTC StreetSaver Scenarios Criteria:

Town of Fairfax Scenarios - Sections Selected for Treatment Interest: 3.00% Inflation: 3.00% Printed: 6/10/2021
Scenario: $400K Scenario ,.,,_.:, ~ - - w • •- -•, • · ......... --- -•~ . ........... ..... ---- $ - - p - ~~~.,.- _,. , _ ____ ..,..,,._..., c,• c:; . ..: ,..,._,..._. _ _ _____ ..... ,-.....::...=...._..,.,, ..---• ,._,;:.....; - -=-'",-•I•__,~,~ ..... ---==:..,,_., ... ~------•-~..,,.,,_.,,.., .--==~~-•-... =~U:.....,.,.0:.._.._,_,~----0,-=-•--~•-....... d .. , Year: 2021
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment GLEN DRIVE SIR FRANCIS 1260' NORTH GLENDR 10 1,260 35 44,100 C AC/AC 68 69 78 $25,235 34,451 MICROSURFACING

DRAKE OF SFD BLVD

BOULEVARD
·----------- KENT AVENUE BELMONT SIR FRANCIS KENTAV 10 481 24 11,544 R AC 68 69 78 $6,606 20,509 MICROSURFACING AVENUE DRAKE BLVD ·---- PINE DRIVE 1900' WEST OF 2760' WEST OF PINEDR 30 860 14 12,040 C AC/AC 68 69 78 $6,890 32,051 MICROSURFACING

LAUREL DRIVE LAUREL DRIVE
SPRING LANE HILLSIDE DRIVE DEAD END SPRING 10 1,376 15 20,640 R AC/AC 68 69 78 $11 ,811 20,757 MICROSURFACING Treatment Total $81,613
··---- ------~------ CASCADE DRIVE SOLINAS DRIVE 1285' WEST OF CASCAD 10 1,285 32 41,120 C AC/AC 74 75 83 $16,471 57,143 SLURRY SEAL SOLINAS DRIVE --------- --- MAIN COURT PACHECO DEAD END MAINC 10 208 20 4,160 R AC/AC 79 BO 87 $1,667 39,195 SLURRY SEAL AVENUE
MEERNA AVENUE IVY LANE HILLSIDE DRIVE MEERNA 20 942 18 16,956 C AC/AC 77 78 86 $6,792 63,455 SLURRY SEAL -------------·-- SIR FRANCIS DRAKE GLEN DRIVE TOWN LIMITS SIRFRA 100 1,302 45 58,590 A AC/AC 79 80 87 $23,469 71,124 SLURRY SEAL

BOULEVARD
------ .. -- ··--•-------·--- __ .,
Treatment Total $48,399
-----------·-----······ TAMALPAIS ROAD SCENIC ROAD DEAD END TAMALP 60 1,135 10 11,350 A AC/AC 77 78 80 $121 491,928 SEAL CRACKS Treatment Total $121
SOLINAS ROAD BROADWAY PARK ROAD SOLINA 10 962 34 32,708 A AC 39 41 100 $179,676 14,896 MILL AND THICK

OVERLAY
SCENIC ROAD ACACIA ROAD TAMALPIAS SCENIC 10 625 24 15,000 A AC 44 46 100 $82,400 14,494 MILL AND THICK

ROAD OVERLAY
Treatment Total $262,076
Year 2021 Area Total 322,505 Year 2021 Total $392,209 ------- ----- - Year: 2022 Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment CASCADE DRIVE 1285' WEST OF LAUREL DRIVE CASCAD 20 853 21 17,913 C AC/AC 70 69 78 $10,558 33,139 MICROSURFACING SOLINAS DR - -------------- ------ MURIEL PLACE LOWER SCENIC DEAD END MURIEL 10 485 21 10,185 R AC/AC 70 69 78 $6,003 26,200 MICROSURFACING ROAD -----·----------·------···-·- - --· SIR FRANCIS DRAKE BANK STREET BROADWAY SIRFRA 30 939 36 33,804 A AC 69 68 77 $19,924 28,789 MICROSURFACING

BOULEVARD
WREDEN AVENUE PARK ROAD FRUSTUCK WREDEN 10 576 16 9,216 R AC/AC 70 69 78 $5,432 25,648 MICROSURFACING AVENUE
Treatment Total $41,917
---
..... .,. .. " ____ ,.___ ___ ,.._,.. _ ___ _ _...,~.,.,,. __ -·- ---- ** - Treatment from Project Selection 3 MTC StreetSaver Scenarios Criteria:

Town of Fairfax Scenarios - Sections Selected for Treatment Interest: 3.00% Inflation: 3.00% Printed: 6/10/2021
Scenario: $400K Scenario ~•------••..A,•_.,-•-..~~•=~="'-~"' ,. __ ~ ·-=~~--· --•• -~ ... .--• - -.. ~..,,.rzn,,;:::,,v,,,.__,._~ .,___,_.. .. ""-".,.._ -~ __ ,. _ •-=•:.-..--n-.~~-i.=,-:..::..-.-~ ✓..- ~--~--,--=-~.,__., ____ _ Year: 2022
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment FORREST AVENUE MEERNM SUMMER FORREA 10 1,080 14 15,120 C AC/AC 72 71 80 $6,239 50,530 SLURRY SEAL AVENUE AVENUE -------- -------•-···--···-· ------- GLEN DRIVE 1260' NORTH OF TOWN LIMIT GLENDR 20 1,200 40 48,000 C AC/AC 73 72 81 $19,804 52,814 SLURRY SEAL

SFD BLVD
MANZANITA COURT MANZANITA ROAD DEAD END MANZAC 10 123 10 1,230 R AC 79 79 86 $508 27,267 SLURRY SEAL SCENIC ROAD REDWOOD ROAD TAMALPIAS SCENIC 50 580 14 8,120 ROAD
A AC/AC 85 84 91 $3,351 58,828 SLURRY SEAL
Treatment Total $29,902
SCENIC ROAD TAMALPIAS ROAD BAY ROAD SCENIC 20A 535 14 7,490 A AC/AC 88 87 88 $13 1,305,666 SEAL CRACKS ----~-----•-------- TAMALPAIS ROAD MOUNTAIN VIEW SCENIC ROAD TAMALP 50 590 12 7,080 A AC/AC 88 87 88 $13 1,305,666 SEAL CRACKS ROAD ------· ···------ -----· ------------·---·-·· ----- ........ -------- Treatment Total $26 ---- BARKER AVENUE PORTEOUS DEAD END BARKER 10 345 18 6,210 R AC/AC 64 63 100 $23,425 10,186 MILL AND THIN

AVENUE OVERLAY
BROADWAY AZALEA AVENUE 50 FT. NW BROADW 35A 50 22 1,100 C AC/AC 70 69 100 $4,150 9,936 MILL AND THIN AZALEA AVE. OVERLAY ------------ - CASCADE DRIVE 890'WESTOF 1770' WEST OF CASCAD 70 880 15 13,200 R AC/AC 62 61 100 $49,792 10,916 MILL AND THIN CANYON ROAD CANYON ROAD OVERLAY ---·-- - CYPRESS DRIVE 1700' NORTH OF 935' NORTH OF CYPRES 40 765 16 12,240 C AC/AC 69 68 100 $46,171 10,536 MILL AND THIN

LAUREL DRIVE LAUREL DRIVE OVERLAY
LAUREL DRIVE CASCADE DRIVE PINE ROAD LAUREL 10 950 14 13,300 C AC 69 68 100 $50,169 12,358 MILL AND THIN

OVERLAY
PINE DRIVE LAUREL DRIVE 635'WESTOF PINEDR 10 635 16 10,160 C AC/AC 63 62 100 $38,325 12,312 MILL AND THIN

LAUREL DRIVE OVERLAY
Treatment Total $212,032
----------- SCENIC ROAD TAMALPIAS ROAD UPPER SCENIC SCENIC 60 1,145 15 17,175 A AC 46 44 100 $97,179 14,241 MILL AND THICK ROAD OVERLAY ·----------- Treatment Total $97,179
--- Year 2022 Area Total 231,543 Year 2022 Total $381,056 -- --·------- -·- -----·------ . -· --- Year: 2023
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment BOTHIN ROAD OLEMA ROAD 1041' WEST OF BOTHIN 20 1,041 26 27,066 C AC/AC 71 68 78 $16,431 32,657 MICROSURFACING OLEMAROAD -- Treatment Total $16,431
SIR FRANCIS DRAKE BROADWAY SANMIGUEL SIRFRA 40 939 47 44,133 A AC 71 68 100 $171,468 15,553 THICK AC

BOULEVARD COURT OURUBBERIZED
ASPHALT . ~--·--------------------···-- ·----·---- - _____ ,_......,.,,, .. ~ .... -~--,.-.,-..... r,-,,...,.,.,. --··-------·-----·=· ** - Treatment from Project Selection 4 MTC StreetSaver Scenarios Criteria:

Town of Fairfax Scenarios - Sections Selected for Treatment Interest: 3.00% Inflation: 3.00% Printed: 6/10/2021
Scenario: $400K Scenario T,.;,-~-.....,..,_..,._.., ___ •-~ • · ...... ~ ...... .,,___,,_ •-~~- . . ,....,.,,.._,._..,.,,__.,d,,i..'l~·.w·-.____...._ ~- ----•~~ "''t'T"f ,..-.._•· , ~_,,...__ --~ _.._,-.-.- ~............. ._,, • .,,•~~~"""-.._ . ... ...,,4ty-..,oc.--•• ,_ .......-....,. __ •----• _,. ____ ..........,..______.._...,.,.-=.->u:...,;,o,::-c=_,,....-,-,....._ ......

Year: 2023
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment SIR FRANCIS DRAKE SAN MIGUEL OAK TREE LANE SIRFRA 50 870 35 30,450 A AC 71 68 100 $118,306 15,553 THICKAC

BOULEVARD COURT OURUBBERIZED
·------ ---- ·--··-- ----·-- ASPHALT
Treatment Total $289,774
BOTHIN ROAD MARIN AVENUE OLEMAROAD BOTHIN 10 460 26 11,960 C AC/AC 79 77 85 $5,083 39,183 SLURRY SEAL CANYON ROAD CASCADE DRIVE 1017' WEST OF CANYON 10 1,017 14

CASCADE
14,238 C AC/AC 76 74 82 $6,051 48,008 SLURRY SEAL
DRIVE
COOLIDGE AVENUE BELMONT BELLE AVENUE COOLID 10 227 14 3,178 AVENUE
--------------- R AC/AC 90 88 93 $1,351 18,858 SLURRY SEAL ------ ·•-------·--·---------- CYPRESS DRIVE 935' NORTH OF LAUREL DRIVE CYPRES 50 1,700 16 27,200 C AC/AC 76 73 82 $11,559 47,889 SLURRY SEAL LAUREL
IRON SPRINGS ROAD ROCK RIDGE DEAD END IRONSP 10 886 12 10,632 R AC/AC 77 75 83 $4,519 42,431 SLURRY SEAL ROAD
SCHOOL STREET PARK ROAD DEAD END SCHOOL 20 150 25 3,750 R AC 79 77 85 $1 ,594 32,400 SLURRY SEAL SPRUCE ROAD PARK ROAD 610FTWESTOF SPRUCE 15 610 12 7,320 C AC/AC 73 70 79 $3,111 47,669 SLURRY SEAL PARK ROAD --------------· -·-- ·-·· SPRUCE ROAD 610 FT WEST OF TAMALPIAS SPRUCE 25 765 12 9,180 C AC/AC 78 76 84 $3,902 39,607 SLURRY SEAL

PARK ROAD ROAD
TAMALPAIS ROAD SCENIC ROAD DEAD END TAMALP 60 1,135 10 11,350 A AC/AC 77 77 85 $4,824 50,899 SLURRY SEAL Treatment Total $41,994
-- ------ SCENIC ROAD 400' NORTH OF REDWOOD SCENIC 40 458 14 6,412 A AC/AC 64 86 87 $20 850,296 SEAL CRACKS REDWOOD ROAD ROAD - -------- SIR FRANCIS DRAKE TOWN LIMITS PACHECO SIRFRA 10 1,526 36 54,936 A AC/AC 65 73 76 $769 604,515 SEAL CRACKS

BOULEVARD AVENUE
TAMALPAIS ROAD SPRUCE ROAD INT. 60 FT W. OF TAMALP 10B 370 16 5,920 A AC/AC 78 85 86 $29 1,473,513 SEAL CRACKS SCENIC ---- ------------- TAMALPAIS ROAD BERRY TRAIL MOUNTAIN VIEWTAMALP 40 835 15 12,525 A AC/AC 66 86 87 $38 850,296 SEAL CRACKS ROAD ---- Treatment Total $856
BROADWAY 50 FT NW AZALEA SIR FRANCIS BROADW 35B 340 22 7,480 C AC 47 41 100 $43,593 10,144 MILLANDTHICK AVE. DRAKE BLVD. OVERLAY
Treatment Total $43,593
--- Year 2023 Area Total 287,730 Year 2023 Total $392,648 -------~ --- Year: 2024
Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment CASCADE DRIVE LAUREL DRIVE MEADOWWAY CASCAD 30 1,295 20 25,900 R AC/AC 72 68 78 $16,195 23,237 MICROSURFACING ---------- ~~·-·---·-·· --- ·-------- , .. ------------- ** - Treatment from Project Selection 5 MTC StreetSaver Scenarios Criteria:

Town of Fairfax Scenarios - Sections Selected for Treatment Interest: 3.00% Inflation: 3.00% Printed: 6/10/2021
Scenario: $400K Scenario ~ -..-...---"...,.-J,.._.._.__.. ___ ._ . ---....<loO>~r..::;.u__._.,.-.~-"""'~..,_,...,..,. """-~--,-l"l ~<t~--.-=---•-•,.~..-=..-r- ...,.~~u:a..-----••~--'-='- ~ "" .. ✓'-" .............. _ ____ ,1~ ·-.1'<· --· ·--~=-~-, Year: 2024 Treatment
Surface Current PCI PCI
Street Name Begin Location End Location Street ID Section ID Length Width Area FC Type Area ID PCI Before After Cost Rating Treatment MARIN ROAD MANOR ROAD SIR FRANCIS MARINR 20 140 46 6,720 C AC 75 66 76 $4,202 20,699 MICROSURFACING (TOP OF CIRC~~) DRAKE BLVD
RIDGEWAY AVENUE LIVE OAK AV END RIDGEW 10 1,350 16 21,600 R AC/AC 72 69 76 $13,507 24,963 MICROSURFACING ------ ------ ---- Treatment Total $33,904 -- ···- -· ·------------·------ ... ---·-····-·-----·-- - -- ----------· CASCADE DRIVE 1770' WEST OF DEAD END CASCAD 60 633 15 12,495 R AC/AC 76 73 62 $5,470 37,266 SLURRY SEAL CANYON ROAD - ------.,. _____ ________ --- ---- --- MARIN ROAD OLEMAROAD MANOR ROAD MARINR 10 396 25 (AROUND
9,950 C AC/AC 79 75 63 $4,356 36,549 SLURRY SEAL
CIRCLE) -·-·----------- ·----- SIR FRANCIS DRAKE 455' NORTH OF GLEN DRIVE SIRFRA 90 795 60 47,700 A AC/AC 65 61 66 $20,679 49,697 SLURRY SEAL BOULEVARD JUNE COURT ---- ---------·---- Treatment Total $30,705 --------··· ---- SOLINAS ROAD BROADWAY PARK ROAD SOLINA 10 962 34 32,706 A AC 39 66 67 $103 625,530 SEAL CRACKS ---·--··-· ------ ---·-··· - BRIDGE COURT DOMINGA AVENUE DEAD END BRIDGE 10 97 16 1,552 R AC/AC 90 66 67 $6 464,206 SEAL CRACKS - ----···------- - ----·-·------ -- -- COURT LANE DOMINGA AVENUE DEAD END COURTL 10 141 14 1,974 R AC/AC 90 66 67 $7 464,206 SEAL CRACKS MONO AVENUE SOLINAS RD PACHECO AV MONOAV 10 525 16 6,400 R AC/AC 90 66 67 $29 464,206 SEAL CRACKS -----·-·--- . -·-··-•----·- MOUNTAIN VIEW ROAD MANZANITA ROAD TAMALPIAS MOUNTA 10 1,035 14 14,490 R AC/AC 66 63 64 $111 295,657 SEAL CRACKS ROAD --.--·-·-···--·-- SCENIC ROAD ACACIA ROAD TAMALPIAS SCENIC 10 625 24 15,000 A AC 44 66 67 $47 625,530 SEAL CRACKS ROAD . ----· SIR FRANCIS DRAKE GLEN DRIVE TOWN LIMITS SIRFRA 100 1,302 45 56,590 A AC/AC 79 64 65 $344 1, 152, 164 SEAL CRACKS

BOULEVARD
TAMALPAIS ROAD·--•---SCENIC ROAD 1050' SOUTH OF TAMALP 20 1,050 15 15,750 A AC/AC 63 66 89 $12 9,436,610 SEAL CRACKS

SCENIC ROAD
Treatment Total $659
---·--- VALLEY ROAD WILLIS LANE DEAD END VALLEY 10 330 14 4,620 R AC/AC 67 63 100 $16,469 9,593 MILL AND THIN

OVERLAY
Treatment Total $18,489
SOLINAS ROAD . PARK ROAD CASCADE SOLINA 20 1,227 36 44,172 A AC 50 42 100 $265,152 13,555 MILL AND THICK

DRIVE OVERLAY
FRUSTUCKAVENUE 500'WESTOF SOLINAS ROAD FRUSTU 50 500 14 7,000 C AC 54 44 100 $42,019 9,732 MILL AND THICK

SOLINAS ROAD OVERLAY
Treatment Total $307,171
--- Year 2024 Area Total 328,621 Year 2024 Total $390,928 ---·-·-· -- -- Grand Total Section Area: 1,654,891 Grand Total $1,926,045 ........ -___.... .. ..... ·-- .- - -------- -- ·- -- - - ------------·-- . ·----~--- ---- .,_, ____ ----- ....... .._ ,.------·-···--·.,..,
** - Treatment from Project Selection 6 MTC StreetSaver Scenarios Criteria:

Ordinance Titles

ORDINANCES AND RESOLUTIONS
APRIL 2021 TO APRIL 2022

1. URGENCY Ordinance Temporarily Prohibiting Residential Evictions Without Cause Through September 30, 2021. Adopted June 16, 2021.

2. Amending Chapter 17.020 and Adding Section 17.020.030(C) to Include the Requirement of a Design Review Permit for Changes in the Exterior Color of a Structure or the Alteration of a Significant Design Element which is a Part of the Design of the Building in Limited Commercial CL, Highway Commercial CH, Central Commercial CC, Service Commercial CS, Commercial Recreation CR, Planned Development District POD, Multiple Family Residential RM and Multiple Family Residential-Senior Residential RM-S Zones. Adopted July 7, 2021 .

3. Removing Subsection (B) from Section 2.12.030, "Residency Requirement." Adopted July 7, 2021 .

4. Adding Chapter 15.05 Entitled "All-Electric Construction in Newly Constructed Buildings" To Title 15 of the Fairfax Municipal Code. Adopted September 1, 2021.

5. Establishing Paid Sick Leave Requirements for All Employers in the Town With 25 Or Fewer Employees for Covid-19 Related Reasons. Adopted September 1, 2021 .

6. Amending Chapter 8.44 (Clean Indoor and Outdoor Air and Health Protection - Smoking Regulations) of Title 8 (Health and Safety) of the Fairfax Municipal Code to Address Smoking in Multi-Unit Residences. Adopted November 3, 2021.

7. Amending Chapter 8.08 of the Fairfax Municipal Code Relating to Solid Waste, Recyclables, and Organic Waste. Adopted December 1, 2021.

8. Adding Chapter 16.22 Urban Lot Splits and Chapter 17.049 Two-Unit Projects to the Town of Fairfax Town Code and Determining the Ordinance to Be Exempt From CEQA. Adopted December 1, 2021.

9. Amending Section 17.048.010 of the Fairfax Municipal Code Regarding Accessory Dwelling Units and Determining the Ordinance to Be Exempt From CEQA. Adopted January 19, 2022.

Resolution Tltles

1. Establishing a Community Emergency Preparedness Committee. Adopted 05-05-21.

2. Extending the Expiration Date to May 8, 2022, Of Temporary Outdoor Use Permits A-9 (1)
to Allow Restaurants and Other Businesses to Provide Outdoor Dining, Other Retail/Commercial Uses, And Curbside Pickup. Adopted 05-05-21.

3. Extending the Terms of Certain Right-Of-Way Use Agreements for Temporary Outdoor Uses to May 8, 2022. Adopted 05-05-21 .

4. Upholding the Planning Commission Action Approving Hill Area Residential Development, Design Review, Tree Removal and Excavation Permits and A Retaining Wall Height Variance, Application 21-03, For the Construction of A 23 Foot Tall, 2,511 Square-Foot, Three Bedroom, Two and A Half Bathroom, Single-Family Residence and Access Driveway At 64 Spring Lane, Assessor's Parcel No. 002-174-

05. Adopted 06-02-21 .

5. Approving a List of Projects Funded by SB 1: The Road Repair and Accountability Act For FY 21-22. Adopted 06-02-21 .

6. Proclaiming June as "Lesbian, Gay, Bisexual, Transgender, Questioning+ Pride Month". Adopted 06-02-21.

7. Setting the Amount of $200 for the Special Municipal Services Tax for Fiscal Year 2021-22. Adopted 06-16-21.

8. Setting the Utility Users' Tax Rate of 4% for Fiscal Year 2021-22. Adopted 06-16-21 .

9. Setting the Pension Tax Rate of $.091 per $100 of assessed valuation to Support Fairfax Pension Obligations for Fiscal Year 2021-22. Adopted 06-16-21.

10. Setting a Fee of $15 per run-off unit for the Purpose of Funding Local Stormwater Pollution Prevention Activities for Fiscal Year 2021-22. Adopted 06-16-21. 11 . Setting a Fee of $15 per run-off unit for the Purpose of Funding Local Stormwater Pollution Prevention Activities for Fiscal Year 2021-22. Adopted 06-16-21.

12. Confirming and Levying the Ross Valley Paramedic Authority (RVPA) Tax in the amount of $87.50 for Fiscal Year 2021-22. Adopted 06-16-21.

13.Authorizing the Town Manager to Execute Grant Funding Contracts/Agreements with Caltrans. Adopted 06-16-21.

14. Continuing Expenditures and Revenues in Accordance with the Fiscal Year 2020-21 Town Budget and Continuing the Fiscal Year 2021-22 Town Budget Adoption.

Adopted 06-16-21.

15.Appointing Adam Politzer as Town Manager on An Interim Basis and Approving Employment Contract. Adopted 07-07-21.

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16.Adopting the Climate Action Plan. Adopted 07-07-21.

17.Adopting the Town of Fairfax Operating and Capital Improvement Budgets for Fiscal Year July 1, 2021 Through June 30, 2022 and Providing for The Appropriation of Expenditures in Said Budgets and Repealing All Resolutions In Conflict Herewith.

Adopted 07-07-21.

18. Making Certain Findings and Determinations in Compliance with Section XIIIB Of the California Constitution (Gann Initiative) And Setting the Appropriations Limit for Fiscal Year 2021-22. Adopted 07-07-21 .

19. Extending the Marin County Abandoned Vehicle Service Authority Vehicle Registration Fee Until April 2032. Adopted 07-07-21.

20. Setting the Living Wage Pursuant to the Annual Review Requirements of Section

8.56.020 Of the Town Code. Adopted 08-04-21 .
21 .Approving a Side Letter to Amend and Extend the Memorandum of Understanding (MOU) With the Service Employees International Union Local 1021 Miscellaneous Unit (SEIU) For the Period of July 1, 2018 Through June 30, 2021 for a Period of One Year, Through and Including June 30, 2022. Adopted 08-04-21 .

22. Approving a Side Letter to Amend the Memorandum of Understanding (MOU) With the Fairfax Police Officers Association (POA) for the Period of July 1, 2018 Through June 30, 2022. Adopted 08-04-21 .

23. Further Amending and Extending Resolution 18-31 (management wages and benefits). Adopted 08-04-21 .

24.Adopting an Annual Salary Schedule. Adopted 08-04-21 .

25. Modifying the Composition of and Extending the Term for The Members of The Racial Equity and Social Justice Committee ("RESJ"). Adopted 08-04-21.

26. Promoting Voluntary Water Conservation Efforts. Adopted 9-01-21.

27.Appointing Jonathon Goldman as Public Works Director on an Interim Basis and Approving Employment Contract. Adopted 9-22-21 .

28. Authorizing the Town Manager to Negotiate and Execute Up to Five Separate Contracts for Public Work Capital Repairs, each in an Amount Not-To-Exceed $60,000, Without Any Supplemental Appropriations (I.E., Within Adopted Budgets) For Projects Deemed Urgent by the Interim Public Works Director. Adopted 9-22-21.

29.Accepting Land Donation from Pellolio Family and Authorizing Interim Town Manager to Execute Property Donation Agreement and Take Actions Necessary to A-9 (3)
Effectuate the Donation. Adopted 10-06-21.

30. Making Findings and Determinations Under AB 361 for the Continuation of Virtual Meetings. Adopted 10-06-21.
31 .Authorizing the Town Manager to Purchase and Outfit Two Police Vehicles for an Amount Not to Exceed $130,000 and Declare One Vehicle as Surplus. Adopted 10- 06-22.

32. Establishing Its Regular Meeting Dates in The Months of January and July in Calendar Year 2022. Adopted 11 -06-21.

33. Supporting the Goal of Reaching 100% Zero Emission Vehicle Sales in California by 2030. Adopted 11-06-21.

34. Making Findings and Determinations under AB 361 for the Continuation of Virtual Meetings. Adopted 11-06-21.

35. Making Findings and Determinations under AB 361 for the Continuation of Virtual Meetings. Adopted 12-01-21.

36.Amending Annual Salary Schedule for Fiscal Year 2021-22 Adopted Pursuant to Resolution No. 21-34. Adopted 12-01-21.

37. Authorizing Issuance of Notices of Completion for Three Urgent Projects: Upper Bay Road Pavement; Broadway Underground Storm Drain Repairs and Paving of a 300- Foot Segment of Oak Road. Adopted 12-01-21.

38.Authorizing a Professional Services Agreement with Pavement Engineering, Inc. for Paving Project Design. Adopted 12-01-21 .

39. Authorizing Notice Inviting Bids for Construction of the 145 Canyon Roadway Repair Project.

40.Authorizing Notice Inviting Bids for Construction of the Trail Improvement Project.

Adopted 12-01-21.

41. Amending the General Plan to Replace the Terms "Community Character" and "Neighborhood Character" with More Specific Descriptions of the Intended Meaning of Those Phrases. Adopted 12-01-21.

42. Appointing Heather Abrams as Town Manager and Approving Employment Contract with Heather Abrams. Adopted 12-15-21.

43. Declaring the Existence of a Local Emergency at or Near 2378 Sir Francis Drake Boulevard, Fairfax, And Authorizing the Emergency Procurement of Materials and A-9 (4)
Labor Without Competitive Bidding. Adopted 12-15-21.

44. Establishing Maximum Rates to Be Collected by Marin Sanitary Service for Solid Waste Services Effective January 1, 2022, in the Town of Fairfax and Approving the Third Amendment to the Franchise Agreement with Marin Sanitary Service. Adopted 12-15-21.

45. Making Findings and Determinations Under Ab 361 For the Continuation of Virtual Meetings. Adopted 01-19-22.

46.Authorizing Amendment No. 2 To the Professional Services Agreement with Tom Origer & Associates for Archeology Associated with The Pavilion Seismic Retrofit Project. Adopted 01-19-22.

47.Authorizing an Agreement with The Federated Indians of Graton Rancheria for Treatment of Tribal Cultural Resources and Tribal Monitoring for The Pavilion Project. Adopted 01-19-22.

48. Authorizing a Professional Services Agreement with SPI Consulting Engineers, Inc.

For Advice on Constructability and Bid Document Preparation Associated with The Pavilion Seismic Retrofit Project. Adopted 01-19-22.

49. Setting the Date of The Regular Monthly Meeting of The Fairfax Planning Commission and Repealing and Replacing All Prior Resolutions Re Same. Adopted 01-19-22.

50. Confirming the Continued Existence of a Local Emergency at or Near 2378 Sir Francis Drake Boulevard, Fairfax, and Continuing Authorization for the Emergency Procurement of Materials and Labor Without Competitive Bidding. Adopted 01-19-

22. 51. Making Findings and Determinations Under Ab 361 For the Continuation of Virtual Meetings. Adopted 02-02-22.

52. Confirming the Continued Existence of a Local Emergency at or Near 2378 Sir Francis Drake Boulevard, Fairfax, and Continuing Authorization for the Emergency Procurement of Materials and Labor Without Competitive Bidding. Adopted 02-02-

22. 53.Approving Job Classification for The Climate Action Coordinator. Adopted 02-02-22.

54. Further Amending "Exhibit A - Salary Range" to Resolution 18-31 . Adopted 02-02-

22. 55.Amending Annual Salary Schedule for Fiscal Year 2021-22 Adopted Pursuant to Resolution Nos. 21-34 and 21-46. Adopted 02-02-22.

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56.Authorizing the Interim Town Manager to Execute an lnteragency Agreement to Provide Climate Action Coordinator Services to the Town of San Anselmo. Adopted 02-02-22.

57.Authorizing the Interim Town Manager to Execute an lnteragency Agreement with the Town of Corte Madera for the Provision of Administrative Analyst Services.

Adopted 02-02-22.

58.Authorizing the Town Manager to: (A) Negotiate Public Work Up To $25,000 For Improvements to The Photovoltaic System at The Pavilion to Provide Level 3 EV Charging Capability Without Ground Disturbance; (B) Purchase One (1) Beam Global Solar EV Arc™ With Chargepoint Dual Port J-1772 Plug Mobile Solar Panel Electric Vehicle Charger System at California State Department of General Services Contract Id 1-18-61-16 Prices; and (C) Sole-Source Purchase One (1) 2022 Ford F150 Lightning Crew Cab 4x4 Lightning Pro EV from Downtown Ford Sales. Adopted 02-02-22.

59. Denying a Commercial Cannabis Business Permit, Design Review Permit and Sign Exception Permit for a Medical Cannabis Dispensary/Adult Retail Delivery Only Business at 1930 Sir Francis Drake Boulevard. Adopted 03-02-22.

60. Dismissing as Moot an Appeal of a Planning Commission denial of a Conditional Use Permit and Formula Business Conditional Use Permit for a Medical Cannabis Storefront Retailer/Adult-Use Retail Delivery-Only Business located at 1930 Sir Francis Drake Boulevard. Adopted 03-02-22.

61. Making Findings and Determinations Under Ab 361 For the Continuation of Virtual Meetings. Adopted 03-02-22.

62. Proclaiming the Termination of The Local Emergency at Or Near 2378 Sir Francis Drake Boulevard First Declared on December 15, 2021 and Then Confirmed and Continued January 19, 2022 and Again February 2, 2022. Adopted 03-02-22.

63. Making a Supplemental Budget Appropriation, Authorizing Payment, Accepting the Work as Complete and Directing the Issuance of a Notice of Completion for the Temporary Repairs Made to the Roadway at or near 2378 Sir Francis Drake Boulevard in Response to the Local Emergency Declared December 15, 2021.

Adopted 03-02-22.

64.Appointing Hamid Shamsapour as Public Works Director on an Interim Basis and Approving Employment Contract. Adopted 03-02-22.

65. Declaring the Existence of A Local Emergency At Or Near 195 Pine Drive, Fairfax, And Authorizing The Emergency Procurement Of Materials And Labor Without Competitive Bidding. Adopted March 30, 2022.

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66. Making Findings and Determinations Under AB 361 tor the Continuation of Virtual Meetings. Adopted April 6, 2022.

67.Authorizing the Town Manager to Establish a 401 (A) Governmental Money Purchase Deferred Compensation Plan. Adopted April 6, 2022.

68. In Support of the Digital Marin Strategic Plan. Adopted April 6, 2022.

69. Confirming the Continued Existence of a Local Emergency at or Near 195 Pine Drive, Fairfax, and Continuing Authorization for the Emergency Procurement of Materials and Labor without Competitive Bidding. Adopted April 6, 2022.

70. Extending the Terms of Certain Right-of-Way Use Agreements for Temporary Outdoor Uses and Temporary Outdoor Use Permits to Allow Restaurants and Other Businesses to Provide Outdoor Dining, Other Retail/Commercial Uses, and Curbside Pickup to November 1, 2022. Adopted April 6, 2022.

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Fairfax City CouncilJune 15, 2022

Fairfax City Council
June 15, 2022