AGENDA ITEM #21
TOWN OF FAIRFAX
STAFF REPORT
July 6, 2022
TO: Mayor and Town Council
FROM: Heather Abrams, Town Manager
SUBJECT: Adopt the resolution amending the salary schedule reflecting an adjustment to the Planning & Building Services Director and Public Works Director ___________________________________________________________________________
RECOMMENDATION
Adopt the resolution amending the salary schedule reflecting an adjustment to the Planning & Building Services Director to a maximum of $14,583 per month and to the Public Works Director to a maximum of $15,417 per month.
BACKGROUND
The Town is recruiting to fill two open positions: a full-time on-going Public Works Director, and a full-time on-going Planning & Building Services Director.
DISCUSSION
In order to increase the likelihood of a successful recruitment, staff recommends amending the salary to within the range of other similar local jurisdictions. Qualified candidates are in extremely high demand and many professional positions in Marin jurisdictions remain unfilled. The Town of Fairfax salary range for the Planning & Building Services Director position is currently capped at $142,432 annually or $11,869 monthly, and the Public Works Director position is currently capped at $165,000 annually or $13,750 monthly. As indicated in the Table on the next page, the average of the maximum salaries this fiscal year for Planning Directors in seven towns in Marin County similar in size to the Town of Fairfax is $175,502 and the average of the maximum salaries for Public Works Directors is $190,8651. Please keep in mind, the salaries below for other jurisdictions may be increased during the budget season which all California cities are in now. Staff recommends that the Town of Fairfax amend its salary range for the Planning Director to a maximum of $175,000 or $14,583 monthly and amend its salary range for the Public Works Director to a maximum of $185,000 or $15,417 monthly.
1 Data from each Town or City website/budget.
2 Town Planning
Director Annual
Salary
Planning
Director
Monthly Salary
Public Works
Director Annual
Salary
Public Works
Director
Monthly
Salary
Sausalito $183,221 $15,268 $201,324 $16,777
Tiburon $177,480 $14,790 $200,208 $16,684
Larkspur $168,084 $14,007 $203,868 $16,989
Corte Madera $202,152 $16,846 $202,152 $16,846
San Anselmo $162,420 $13,535 $183,528 $15,294
Ross $165,936 $13,828 $180,564 $15,047
Fairfax (Proposed) $175,000 $14,583 $185,000 $15,417
Belvedere $169,224 $14,102 $164,412 $13,701
CalPERS requires the Town Council to adopt a salary schedule by resolution. Each time salaries change, or positions are added, the Town must adopt a new resolution amending the salary schedule to reflect the changes.
FISCAL IMPACT
The proposed budget for FY22-23 includes funding to for the Public Works Director and the Planning & Building Services Director. The FY 22-23 budget assumes that the Public Works Director and the Planning & Building Services Director will likely be hired in the second quarter of the Fiscal Year. Director level positions typically have a salary range, and Directors are hired by the Town Manager at the appropriate point within the range base on the incoming Director’s level of experience and expertise.
ATTACHMENT
Proposed Resolution
RESOLUTION 22-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX AMENDING ANNUAL SALARY SCHEDULE FOR FISCAL YEAR 2021-22 ADOPTED PURSUANT TO RESOLUTION NOS. 21-34, 21-46, and 22-11
WHEREAS, CalPERS regulations require the Town Council to adopt a salary schedule; and
WHEREAS, at a duly noticed public meeting held on July 7, 2021, the Town Council adopted Resolution No. 21-34 Adopting an Annual Salary Schedule for Fiscal Year 2021-2022, and subsequently amended it with Resolution Nos. 21-46 and 22-11; and
WHEREAS, at a duly noticed public meeting July 6, 2022, the Town Council considered and approved changes to the salary range for the positions of Public Works Director and Planning and Building Services Director; and WHEREAS, the Town Council now wishes to amend the Adopted Salary Schedule to reflect said changes;
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Town Council of the Town of Fairfax adopts the salary schedule attached hereto and incorporated herein as Exhibit ‘A’.
The foregoing Resolution was duly passed and adopted at a Regular Meeting of the Town Council of the Town of Fairfax held in said Town on the 6th day of July 2022, by the following vote, to wit:
AYES:
NOES:
ABSENT:
________________________________
STEPHANIE HELLMAN, Mayor
Attest:
________________________
Michele Gardner, Town Clerk
Exhibit A
TOWN OF FAIRFAX
SALARY-SCHEDULE
FULL TIME EMPLOYEES: FTE UNIT LOW HIGH LOW HIGH
TOWN MANAGER note 1 1.00 CONTR 18,167 18,167 218,000 218,000 ADMINISTRATIVE ASSISTANT II 1.00 SEIU 4,244 5,416 50,926 64,995 DEP TOWN CLERK/ASST TO THE TOWN MGR 1.00 MGMT 10,253 11,869 123,039 142,432 FINANCE DIRECTOR 1.00 MGMT 10,253 11,869 123,039 142,432 PLANNING & BUILDING DIRECTOR **1.00 MGMT 12,598 14,583 151,172 175,000 PUBLIC WORKS DIRECTOR **1.00 MGMT 13,318 15,417 159,810 185,000 CHIEF BUILDING OFFICIAL/PW MGR 1.00 MGMT 9,217 10,670 110,603 128,037 PRINCIPAL PLANNER 1.00 MGMT 8,760 10,141 105,119 121,688 MAINTENANCE WORKER I 1.00 SEIU 4,121 5,259 49,447 63,109 MAINTENANCE WORKER III 1.00 SEIU 4,587 5,854 55,042 70,249 SENIOR MAINTENANCE WORKER 2.00 SEIU 5,142 6,563 61,707 78,756 POLICE CHIEF note 1 1.00 CONTR 15,149 15,149 181,787 181,787 POLICE LIEUTENANT - POA 10,191 13,007 122,294 156,081
POLICE SERGEANT 3.00 POA 9,706 12,387 116,470 148,649
POLICE CORPORAL 2.00 POA 6,581 8,400 78,975 100,795
POLICE OFFICER 5.00 POA 6,268 8,000 75,215 95,995
POLICE SERVICES TECH/CSO 1.00 POA 5,069 6,469 60,825 77,630 DISPATCHER 4.00 POA 5,069 6,469 60,825 77,630
MANAGEMENT ANALYST - MGMT 6,738 7,800 80,854 93,599
DEPUTY TOWN CLERK - MGMT 5,707 7,284 68,483 87,404
ASSISTANT PLANNER - MGMT 5,755 6,662 69,054 79,939
ASSOCIATE PLANNER - MGMT 6,300 7,294 75,605 87,523
SENIOR PLANNER - MGMT 7,878 9,120 94,534 109,435
ADMINISTRATIVE ASSISTANT - SEIU 4,244 5,416 50,926 64,995 MAINTENANCE WORKER II - SEIU 4,329 5,525 51,945 66,297
TOTAL FULL TIME (FTE) 28.00
PART TIME EMPLOYEES: LOW HIGH
FINANCE OFFICE ASSISTANT 0.10 15.00 15.94
PLANNING TECH 0.10 36.60
POLICE CADET (2) 0.25 16.83 29.24
ACCOUNTANT I/II(2) 0.80 40.62 49.37
DISPATCHER (4) 1.00 27.71 35.37
RESERVE POLICE OFFICER 0.25 44.83
RESERVE POLICE LIEUTENANT 0.50 67.91
ASSISTANT PLANNER 0.50 33.20 38.43
RECREATION & COMMUNITY SERVICES MGR 0.63 46.11
EVENTS & VOLUNTEER COORDINATOR 0.60 36.00
MARKETING & COMMUNICATION SPECIALIST 0.50 46.13
TOTAL PART TIME (FTE) 5.23
TOTAL FTE 33.23
NOTE: Certain elected positions: (5) COUNCILMEMBERS and (1) TREASURER are paid $300/mo Table includes all authorized positions including those which are frozen or vacant Salaries shown are "Base Wages" and do not include incentive, overtime, premium pay note 1 - Employment Agreement
ANNUAL
HOURLY
MONTHLY