The Pavilion Project
Additional Funding Request
Seismic Upgrade and ADA Improvements
RECOMMENDATION
• Staff recommends that the Town Council review the information provided and decide whether to allocate additional funding towards the Project. • Look at the site sensitivity and dealing with the unknown tribal issue, building condition, construction period, timing, and budget shortfall.
• The Pavilion Project will be competitive and have good chance for future grant funding opportunities. The Project is fully designed and is ready to go to construction. • We have not yet received approval for our request for additional $200,000 funding and 6 months’ time extension.
DESCRIPTION
• This project has been in process since 2008.
• Along with the ADA improvements, the project’s scope includes seismic work and the upgraded roof diaphragm.
• The roof work is structured as an additive alternative bid item, its approximate cost is $720,000.
• The proposed budget change description below details a three-pronged approach:
1) Proposing a reduction of the roof from the (Scope Of Work) SOW, 2) Requesting additional funds, and
3) Committing an overmatch to the required 25% local match. • The budget change is an increase of $435,000, of which $200,000 is requested from the Hazard Mitigation Grant Program (not approved yet), and the additional $235,000 is from Town funds as a program overmatch.
FISCAL IMPACT & COUNCIL DECISION
Based on the existing budget, the current total project budget is:
• $2,547,951, of which $1,921,964 is the Federal (75%) share, and $626,987 is the local (25%) share.
• Phase I billings (which have already been paid) totaled $262,420, of which $196,815 was the Federal (75%) share, and $65,605 was the local (25%) share. • Remaining funds are presently $1,714,148 Federal (75%) share and $571,382 local (25%) share.
1. Commitment for Additional $571,382 during construction, local (25%) share
2. Commitment of Additional $235,000 now, Overmatch required by CalOES & FEMA.
3. Commitment of additional $100,000 to $350,000 during the construction for the potential unexpected discoveries, cost increases and change orders.