AGENDA ITEM #12
TOWN OF FAIRFAX
STAFF REPORT
August 3, 2022
TO: Mayor and Town Council
FROM: Anne Mannes, Recreation and Community Services Manager SUBJECT: Receive Quarterly Financial report on Department of Recreation and Community Services from April to June 2022
_______________________________________________________________________________________
RECOMMENDATION
Receive the report.
DISCUSSION
The attached summary report covers the April to June programs:
• Quarterly Financial (reviewed by Michael Vivrette)
• Revenue Detail and additional summary
The Recreation and Community Services Department serves the Fairfax population and beyond and provides all age groups affordable, fun programs, events, and opportunities to use Town facilities for gatherings and cultural events.
This Spring quarter, Fairfax Recreation:
- Hosted and managed its ongoing classes and prepared for summer staffing and camps. - Expanded programming by including new programs, such as, Teen Open Mic, After School Basketball Club and Full Body Fitness classes.
- Worked with the Artist in Residence Collaborative to interview a new candidate and hosted meet and greet for newly appointed Artist in Residence. - Helped support several pop-up and ongoing events, including Earth Day activities and the Fairfax Photo Club.
- Worked on the FY 2022-23 budget.
- Organized Spring Egg Hunt with over 300 families in attendance. - Approved Earth Day temporary art installation on Elsie Lane through PARC. - Recruited and vetted new candidate for PARC vacancy.
- Staffed table at Fairfax Festival to promote PARC and Volunteer related projects.
FISCAL IMPACT
None
ATTACHMENT
A. Revenue Detail April to June 2022
B. Expense Breakdown April to June 2022
Revenue Breakdown April May June 2022 FX REC
CLASSES ‐ 0‐18 yr old, fee for service 1 sessions @ 30 minutes (5 hours total) FX Residents Non Residents Total Participants Total Toddler Music Session 1 @ $90 6 weeks
April 20 ‐ May 25 4 3 7 $630
June 4 weeks @ $60 5 3 8 $480
Spring Break Skate Camp 10 hours
April 0 3 3 $450
After School Basketball Pilot 1 x per week for 2 hours (12 hours) May ‐ June 6 0 6 $900
Middle and High School Programs April ‐ Teen Open Mic (3 hours) FREE 75 $0ADULT programs, fee for serviceCoach Kristina Fitness 1 x per week (5 hours) June $525
Chi Gong 1 hour/week (4 hours)
April 10 3 13 $645
May 5 3 8 $435
June 6 3 9 $420
PARTNERSHIP PROGRAMSDONATIONS
* from Tamela class April $530
May $525June $545
EVENTS, FREEEgg Hunt April 16 morning 500 $0
Earth Day Activites ‐ AIR April 23 12 ‐5pm 200 $0
Merchandise/Donation/Other April May June 0 $900
Movie Night with WMLL May 21 Sandlot 250 0
New Artist in Residence Reception May 13 6‐8pm 50 0FREE RESOURCES FX Resident Non Resident Total Participants Total Fairfax Photo Club ‐ AIR project April 7 3 10 0
May ‐pulitzer winner special guest 10 14 24 0June 12 3 15 0 New Parents and Babies Group 1.5 hour per week (13 sessions/15 hrs)
ATTACHMENT A
April 12 2 14 0
May 72 9 0June 14 2 16 0
Outdoor Yoga (Winter Indoor) 1 hour per wk (10 classes/hour total) April 9 5 14 $10May 7 3 10 $39June 2 3 5 $39
Dance for Seniors June 70 7 0Chair and Mat Yoga April to June above donations Mat Yoga/April 12 Sessions @ 75 minute =18 23 7 30 $165 ckChair Yoga/April 12 Sessions @ 60 minutes =12 13 5 18 Mat Yoga/May 12 Sessions @ 75 minute = 18 23 7 30 $355 ck Chair Yoga/May 12 Sessions @ 60 minutes= 12 11 6 17
Mat Yoga/June 12 Sessions @ 75 minute=18 15 5 20 $95 ckChair Yoga/June 12 Sessions @ 60 minutes= 12 11 5 16 Hours FX Resident Non Resident Total Participants Total Revenue 219 90 1384 $7,688
Town of Fairfax
Recreation & Community Services
Quarterly Financial Report - Camps & Classes
July 2021 - June 2022
Q1 Q2 Q3 Q4 TOTALS
Revenue
Camp fees 12,780.00 12,780.00
Classes 2,626.00 5,110.00 1,942.00 4,485.00 14,163.00
Parnership rentals (FDG) 8,370.00 10,951.00 9,186.00 28,507.00 Birthday Parties Rental 2,055.00 315.00 2,370.00
Donations & Fundraising 3,123.00 7,024.00 2,565.00 3,203.00 15,915.00 Total Revenues 26,899.00 25,140.00 14,008.00 7,688.00 73,735.00 Expenses
Personnel
RCS Staff 20,512.16 16,535.07 18,599.13 17,793.64 73,440.00 Counselors (Harry, Naomi) 1,750.00 1,750.00
Councilor in Training (CIT) 250.00 250.00
Artist in Residence Collaborative Stipend 2,000.00 2,000.00 After School Baskerball Club 756.00 756.00
After School Skate Club (Steven) 705.00 788.00 1,493.00 Age Friendly Dance (Sisi) 650.00 250.00 300.00 150.00 1,350.00 Age Friendly Yoga (Tamela) 4,690.00 4,070.00 3,960.00 3,300.00 16,020.00 Art and Nature - Olga 1,250.00 1,250.00
Chi Gong (Susan E) 410.00 1,208.00 1,618.00
Dodgeball Night 500.00 500.00
New Parents and Babies (Ali) 450.00 500.00 650.00 550.00 2,150.00 Outdoor/Indoor Yoga (Veronica) 605.00 550.00 660.00 660.00 2,475.00 Parent & Me (Steven) 610.00 428.40 1,038.40
Skate Camp (Steven) 1,456.00 1,456.00
Special teacher CFX (Aura) 1,250.00 1,250.00
Tennis (Xeres) 150.00 150.00
Toddler Music (Dani) 945.00 350.00 420.00 702.00 2,417.00 Total Personnel 34,663.16 24,153.07 27,427.53 25,119.64 111,363.40 Materials and Supplies
Art Supplies & Other 600.00 575.46 73.19 16.06 1,264.71 Event & Activity Cost 250.00 3,103.23 1,785.03 456.68 5,594.94 Camp FX t-shirts 125.00 125.00
Miscellaneous 470.59 625.00 293.46 1,389.05
Active Net Fees (6.25%) 962.88 319.38 121.38 280.31 1,683.94 Total Materials & Supplies 1,937.88 4,468.66 2,604.60 1,046.51 10,057.64 Grand Total Expenses 36,601.03 28,621.73 30,032.13 26,166.16 121,421.04 Revenue over Expenditure (3,481.73) (9,702.03) (16,024.13) (18,478.16) (47,686.04) Anne
Rate 46.11 46.11 46.11 46.11 46.11
Hours 400 321 362 346 1447
total 18,444.00 14,801.31 16,691.82 15,954.06 66,721.17 PERS 1,425.72 1,144.14 1,290.28 1,233.25 5,157.55
medicare 267.44 214.62 242.03 231.33 967.46
medical 375.00 375.00 375.00 375.00 375.00
20,512.16 16,535.07 18,599.13 17,793.64 73,440.00
ATTACHMENT B