Item-13-Reso-purchase-police-patrol-hybrid-vehicle — Fairfax City Council, October 6, 2022

AGENDA ITEM #13

TOWN OF FAIRFAX

STAFF REPORT
October 6, 2022
TO: Mayor and Town Council
FROM: Rico Tabaranza, Chief of Police
SUBJECT: Adopt a Resolution Authorizing the Town Manager to Purchase and Outfit One Police Vehicle (Hybrid) for an amount not to exceed $85,000. __________________________________________________________________________________

RECOMMENDATION

1. Adopt Resolution authorizing the Town Manager to purchase and outfit one police vehicle for an amount not to exceed $85,000.

2. Appropriate $85,000 from the Field Equipment/Vehicle Replacement Fund (03-923-921) for this purchase.

BACKGROUND
The Town Council approved in the adopted FY22-23 Town Budget funds for the purchase of a police vehicle as shown in the Field Equipment/Vehicle Replacement Fund 03-923-921.

DISCUSSION
To support the Town Council in achieving the goal of reaching 100% Zero Emissions Vehicle Sales in California by the year 2030 (as adopted in resolution in November of 2022), Staff identified the 2022 Ford Mach E as a viable option for a fully Electric Police Vehicle serving in an Undercover/Administrative function in February of 2022. The 2022 Ford Mach E was acquired using insurance reimbursement money, and received by the Town of Fairfax in late July 2022 through and is currently evaluated in a pilot program to test its functionality for Administrative, Undercover, and for potential Patrol use.

As of September 2022, the 2022 Ford Mach E is not recommended for Fairfax Police Patrol use.

Staff recommends the 2022 Ford Mach E for Administrative and Undercover Operations only.

Staff recommendations result from the discovery of observations though the 2022 Mach E Pilot Program. Some findings are listed below but not limited to:

1. Lack of internal cabin space for essential police equipment.

2. Lack of rear cabin space for arrested person transport and detention.

3. Lack of rear cabin space for arrested person modified transport and detention. (Transport with use of applied WRAP restraint device)

4. Lack of trunk (and frunk) space to carry essential police emergency equipment, police electronic equipment and emergency medical equipment.

5. Identified the height of the 2022 Ford Mach E (vehicle stance) to be lower than the currently used 2017 and 2018 Ford Patrol Interceptor SUV and can potentially impact the health of staff.

6. Lowered vehicle stance can increase potential medical claims.

7. Lack of Town employee-designated 3 charging stations.

Most importantly, as of September 2022, the Fairfax Corporation Yard is not equipped with any designated Electric Vehicle Chargers (zero). The Town of Fairfax only has one designated employee Level 2 Chargepoint Charger located in Fairfax Park outside of the Fairfax Police Corporation Yard. The current lack of a designated Electrification Structure for the Town of Fairfax Fleet cannot support the demands for the 24/7/365 Quick Charging requirements for Emergency Police Patrol Function.

Staff recommends the purchase of a 2023/24 Ford Interceptor Utility Hybrid while waiting for the future release of additional fully Electrified Patrol Vehicles options and the Electrification Upgrade of the Fairfax Police Corporation Yard.

The 2023/24 Ford Interceptor Hybrid will be purchased through government and state bid pricing through our outfitting vendor. The quote for the new vehicle, police equipment and outfitting is approximately $73,360. While not anticipated, staff is requesting authority for a not to exceed amount of $85,000 to account for any unforeseen pricing or installation charge changes.

The purchase of a 2023/24 Ford Interceptor Hybrid will replace a fully gas-operated 2014 Ford Taurus that has about 90,000 miles of patrol service. This 2014 Ford Taurus has reached high mileage and is experiencing increased vehicle maintenance costs exceeding its current value.

The outgoing 2014 Ford Taurus will not be surplused at this time so it can be used for other non-patrol Town of Fairfax use.

FISCAL IMPACT
The Field Equipment/Vehicle Replacement Fund 03-923-921 has an available total amount of $214,000 ($64,000 Police Car plus $150,000 Fleet Electrification) as approved by the Town Council in the adopted FY22-23 Town Budget.

ATTACHMENTS
A. Price Quote from Priority 1 Public Safety Equipment Installation Inc.

B. Resolution.

27.1.20 27 Circuit Power Distribution Center 1 730.00T
Z3 Code 3 Z3 siren controller 1 1,049.99T
BK2019ITU20 Setina Aluminum Pushbumper for 2020-2023 Police Interceptor Utility with Red/Blue/White Whelen ION LED's.
1 985.00T
ELUC3H010 R Sound Off Hide-a-Way L.E.D, RED 1 85.00T
ELUC3H010 B Sound Off Hide-a-Way L.E.D, BLUE 1 85.00T
QK0566ITU20 Setina Full Replacement Prisoner Seat with Center Pull Seatbelt System. Includes #12VS Stationary Window Polycarbonate Cargo Partition
1 1,370.00T
PK0374ITU20TM Setina #6VS RP Coated Polycarbonate, Recessed Panel Partition (tall man)
1 718.00T
WK0514ITU20 Setina Window Barrier VS Steel Vertical 1 241.50T AC-LL-12-LED Troy 12" LED Map Light Side Mount 1 89.00T

Page 1 ends

Estimate
Date
9/20/2022
Estimate #
3324
Name / Address
Fairfax Police Dept
144 Bolinas Rd
Fairfax, CA 94930
Attention
Rico Tabaranza
Priority 1 Public Safety
Equipment Installation Inc.
425 Harbor Blvd. #6
Belmont, CA 94002-4048
TEL: (650) 654-9900
FAX: (650) 654-9947
Vehicle#
2024 Utility
Terms
Net 30
Rep
Marc
Total
Subtotal
Sales Tax (8.75%)
Item Description Qty Total
CW0410-WR L.E.D interior flush mount light R/W 1 41.86T GK10301S1U Setina partition mounted dual gun rack with T-Rail. One universal and one shotgun lock
1 386.50T
C-1800 Havis Shield 18" console 1 260.60T
AC-BH95 Troy dual external cup holder 1 48.60T
C-DMM-3015 Havis flip up dash mount for 2020 Utility 1 406.95T C-MD-202 Havis tilt/swivel adaptor for laptops and keyboards 1 66.56T ULF44 Whelen four outlet, four channel L.E.D flasher 1 80.20T EMPS2STS4D Sound Off Mpower red/white stud mount 1 125.00T EMPS2STS4E Sound Off Mpower blue/white stud mount 1 125.00T 22051 Cigarette charger cord for flashlight sleeve 1 8.05T 22052 Flashlight charger sleeve 1 8.50T
INV-FF-ELETRAY-I... False Floor with Electronics Tray W/Wings Polyurea Finish for 2020 Utility
1 890.75T
INV-FF-BIRCHBOA... Birch board for false floor 1 40.00T 933-0683A D&R Single Drawer Cabinet Used with Laguna Ready Buckle Seat System
1 1,400.00T
PT47-EVE-P1 47" Pursuit bar 1 2,250.00T
Misc Install Fairfax PD vehicle graphics 1 480.00T
Labor Install and wire emergency equipment 1 4,800.00T
Freight Freight 1 430.00T

Page 2 ends

$73,360.37
$67,457.81
$5,902.56
RESOLUTION 22-__

A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX

AUTHORIZING THE TOWN MANAGER TO PURCHASE AND OUTFIT ONE POLICE VEHICLE (HYBRID) FOR AN AMOUNT NOT TO EXCEED $85,000
WHEREAS, the Town owns a 2014 Ford Taurus purchased for use by the Police Department; and
WHEREAS, the 2014 Ford Taurus has reached high mileage and is experiencing increased vehicle maintenance costs exceeding its current value; and WHEREAS, the Town finds it necessary to replace the vehicle for its operations; NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Town Council of the Town of Fairfax authorizes the Town Manager to purchase and outfit one police hybrid vehicle for a total not-to-exceed amount of $85,000.

The foregoing resolution was adopted at a regular meeting of the Town Council of the Town of Fairfax held in said Town on the 6th day of October 2022 by the following vote, to wit:

AYES:

NOES:

ABSENT:
________________________________
Stephanie Hellman, Mayor
Attest:
_____________________________
Michele Gardner, Town Clerk

ATTACHMENT B

Fairfax City CouncilOctober 6, 2022

Fairfax City Council
October 6, 2022