AGENDA ITEM #9
TOWN OF FAIRFAX
STAFF REPORT
November 2, 2022
TO: Mayor and Town Council
FROM: Anne Mannes, Recreation and Community Services Manager SUBJECT: Receive Fairfax Recreation and Community Services Department Quarterly Financial Report for July – September 2022
_______________________________________________________________________________________
RECOMMENDATION
Receive the report.
DISCUSSION
Every quarter the Council receives a report on the Town’s recreational activities. The attached summary report covers the July – September programs:
• Quarterly Financial (reviewed by Michael Vivrette)
• Revenue Detail and additional summary
The Recreation and Community Services Department continues to serve the Fairfax population and beyond and provides all age groups affordable, fun programs, and opportunities to use Town facilities for gatherings and cultural events.
This quarter Fairfax Recreation hosted several camps throughout the summer and continued its ongoing classes. Through the Parks and Recreation Commission, we expanded by offering music series and concerts. Our Artist in Residence Collaborative helped support these groups and our newest AIR member, Sharon Virtue, offered an Art Workshop in the Pavilion that will become part of an ongoing series this fiscal year. Donations and our hybrid model of fee for service remain a favorable way to support and offset expenses for our free resources and senior class offerings.
The Pavilion is now open to support cultural events like the Town Picnic, birthday party rentals and more.
FISCAL IMPACT
None
ATTACHMENT
July – September 2022 Reports
Revenue Breakdown July ‐
September 2022 FX REC
CAMPS ‐ fee for service
1 sessions @10 hours (10
hours total) FX residents Non resident
Total
Participants Total
Skate Camp $150 per child 1 3 4 $600
Tennis Camp
1 sessions @10 hours (10
hours total)
$150 per child 3 3 $900
Art and Nature (K kids) 1 session @ 12 hours FX Residents Non
Residents
Total
Participants Total
$250 per child 6 4 10 $2,750
Spanish Camp 1 session @ 20 hours
$375 per child 9 2 11 $4,725
Camp Fairfax (2 wks)
2 sessions @ 25 hours (50
hours total) FX Residents
Non
Residents
Total
Participants
$450 per child 15 5 20 $8,200
Counselors in Training $100 per child (reg fee) 8 2 10 $1,150 $18,325
CLASSES ‐ fee for service
1 sessions @ 30 minutes (3
hours total) FX Residents
Non
Residents
Total
Participants
Toddler Music August 18 ‐ Sept 22 (6 wks) 6 0 6 $720
Chi Gong July (4 hours total) 5 0 5 $300
August (4 hours total) 6 0 6 $360
September (4 hours total) 3 0 3 $180
Full Body Fitness July (4 hours total) 2 0 2 $120
September (4 hours total) 3 1 4 $225
Dodgeball ‐ Middle and High
School September (2 hours total) 23 23 46 $230
$2,135
PARTNERSHIP PROGRAMS None $0
DONATIONS *Tamela Yoga July $0
August $575
September $340
DONATIONS *Outdoor Yoga July $31
August $112
September $30
Good Earth Donation for
Camps $800
$1,888
$22,348
FREE EVENTS
Fairfax Photo Club July (1.5 hours) 5 8 13 $0
August (1.5 hours) 6 9 15 $0
September (1.5 hours) 6 14 20 $0
Stoking the Creative Coals ‐
Art Workshop September (2 hours) 8 0 8 $0
Devon Harvey concert August (2 hours) 50 $0
Mads Tolling concert August (2 hours) 175 $0
Town Picnic September (5 hours) 100 $1,700
FREE CLASSES
New Parents and Babies
Group FX Resident Non Resident
Total
Participants Total
July (6 hours total) 10 3 13 0
August (6 hours total) 9 3 12 0
September (6 hours total) 7 4 11 0
Outdoor Yoga July (4 hours total) 4 15 see above
August (4 hours total) 6 17
September (4 hours total) 8 3 11
Dance for Seniors July 6 060
August 9 090
September 7 070
Chair and Mat Yoga July ‐ September see above
Mat Yoga/July
10 Sessions @ 75 minute=10
hours total 16 6 22
Chair Yoga/Juy
10 Sessions @ 60 minutes= 8
hours total 10 4 14
Mat Yoga/August
9 Sessions @ 75 minute=11.25
hours total 17 5 22
Chair Yoga/August
9 Sessions @ 60 minutes= 9
hours total 11 3 14
Mat Yoga/September
12 Sessions @ 75 minute=15
hours total 17 20 28
Chair Yoga/September
12 Sessions @ 60 minutes=
12hours total 17 16 33
Hours FX Resident Non Resident
Total
Participants
Total
Revenue
250 269 140 725 $24,048
Town of Fairfax
Recreation & Community Services
Quarterly Financial Report - Camps & Classes
July - September 2022
Total
Revenue
Camp fees 18,325.00
Classes 2,135.00
Partnership rentals -
Birthday Party Rentals
Donations and Fundraising 3,588.00
Total Revenues 24,048.00
Expenses
Personnel
RCS Staff 22,308.88
AIR Collaborative Stipends 3,000.00
Camp Leader - James 3,400.00
Counselor - Darla 840.00
Counselor in Training (CIT) 550.00
Skate Camp - Steven 455.00
Art and Nature - Aura 850.00
Spanish Camp - Aura 1,250.00
Tennis Camp - Jonah 630.00
Special teacher CFX- Aura 1,200.00
Toddler Music - Dani 504.00
Age Friendly Yoga - Tamela 3,306.00
Age Friendly Dance - Sisi 450.00
Outdoor Yoga - Veronica 550.00
New Parents and Babies - Ali 350.00
Chi Gong 686.00
Full Body Fitness 510.00
Tot's Open Gym
Ballfax Sports Club
Teen Open Mic
Dodgeball Nights 400.00
Family Days/Misc/Other
Total Personnel 41,239.88
Materials and Supplies
Art Supplies & Other 683.57
Event and Activity Costs 3,253.00
Camp FX t-shirts 561.00
Miscellanous
Active Net Fees (6.25%) 1,278.75
Total Materials & Supplies 5,776.32
Grand Total Expenses 47,016.20
Revenue over Expenditure (22,968.20)