AGENDA ITEM #5
TOWN OF FAIRFAX
STAFF REPORT
November 16, 2022
TO: Mayor and Town Council
FROM: Loren Umbertis, Director of Public Works
SUBJECT: Adopt a Resolution Declaring the Town-owned Street Sweeper, Air Compressor and Oil Spreader as Surplus to the Needs of the Town and Authorizing Disposal by Public Auction
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RECOMMENDATION
Adopt the resolution declaring the Public Works 2001 Freightliner Tymco Street Sweeper and the Ingersoll Rand Air Compressor and Diamond Bilt Oil Spreader as Surplus and Authorize the disposal of the vehicle and the equipment through public auction.
DISCUSSION
The Town owns a 2001 Freightliner Tymco Street Sweeper, a towable Ingersoll Rand Air Compressor and a towable Diamond Bilt Oil Spreader that are no longer useful to the Department of Public Works’ (DPW) activities.
The Tymco Street Sweeper was purchased in 2001 with the intent that DPW Staff would operate the Street Sweeper in town. The Sweeper has been non-operational since the beginning of 2022 due to issues with the collection bin, and the repair costs would be significant.
Due to a small staff size, the unit was only periodically used during its lifetime. The vehicle shows a work time usage of 2670 hours, or 120 hours per year, or 15 days per year. The unit is fueled by diesel and given the age of the engine, it currently does not comply with California Air Resources Board (CARB) requirements for diesel vehicles. CARB requires that vehicles of this age be retrofitted with an engine newer than 2010, which would be prohibitively expensive and potentially impossible due to the age and space limitations of the old chassis and equipment configuration. CARB does allow for some exemptions to this rule and one which may apply to Fairfax would be that the vehicle is limited to under 1000 miles per year, which would be 20 miles per week, however if used regularly as desired, the Town might exceed this limitation thereby negating qualification for the exemption. It should be noted that utilizing this exemption would still result in the operation of on older engine releasing unfiltered and significant emissions which may conflict with Fairfax’s adopted Climate Action Plan.
Staff will engage the services of a third-party street sweeping vendor to perform the service, and the Town will benefit by having CARB compliant vehicles perform this service rather than relying on its own outdated equipment. Staff does not recommend replacing the vehicle, as costs for purchase would be approximately $500,000. An electric street sweeping vehicles would be difficult to source and would still present the expense, still require Class B licensed staff to operate, and still be used only roughly 15 days per year.
The Ingersoll Rand Air Compressor and the Diamond Bilt Oil Spreader are two pieces of equipment that have not been used by the Department of Public Works in over 10 years. The type of work that the Department currently performs does not require this types of equipment.
The air compressor might be used for operating jackhammers or other similar equipment which the Department does not perform currently. The oil spreader would typically be used to apply oils and slurry as part of an asphalt repaving project. The Department does not have a crew trained or sufficiently experienced or staffed to perform this type of work, so the equipment is not practical to retain.
FISCAL IMPACT
Fiscal Impact to the Town would be minimal. Staff will coordinate with Public Auction services to collect and auction the vehicles. There may be costs associated with towing and delivery of the vehicles and equipment to an auction site that would likely not exceed $2000. If the vehicles and equipment are succesfully auctioned, any proceeds will be returned to the Town. Given the age of the street sweeper and current CARB regulations, it is difficult to ascertain an auction value at this time.
ATTACHMENT
Proposed Resolution
RESOLUTION 22-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX
DECLARING THE TOWN TYMCO STREET SWEEPER VEHICLE, INGERSOLL
RAND COMPRESSOR, AND DIAMOND BILT OIL SPREADER AS SURPLUS, AND
AUTHORIZING THE DISPOSAL OF THE VEHICLE AND EQUIPMENT BY PUBLIC
AUCTION
WHEREAS, the Town owns a 2001 Freightliner Tymco Street Sweeper VIN 1FVABTBV32HJ86120, an Ingersoll Rand XP185 towable air compressor, and a Diamond Bilt Oil Spreader; and
WHEREAS, said 2001 Freightliner Tymco Street Sweeping vehicle is no longer needed for Town purposes due to current inoperability, high cost of repairs historically and currently to bring back into operation and limited usage; and WHEREAS, the Ingersoll Rand compressor is no longer used and Staff does not foresee any future use and it currently occupies valuable space in the Corporation Yard; and
WHEREAS, the Diamond Bilt Oil Spreader is no longer used and Staff does not foresee any future use and it currently occupies valuable space in the Corporation Yard; and
NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Town Council of Fairfax declares the 2001 Tymco Street Sweeper, Ingersoll Rand Compressor and Diamon Bilt Oil Spreader surplus to the needs of the Town, and the Public Works Department is hereby directed to dispose of said vehicle and equipment by public auction.
The foregoing resolution was adopted at a regular meeting of the Town Council of the Town of Fairfax held in said Town on the 16th day of November 2022 by the following vote:
AYES:
NOES:
ABSENT:
______________________________
Stephanie Hellman, Mayor
Attest: __________________________
Michele Gardner, Town Clerk