AGENDA ITEM #8
TOWN OF FAIRFAX
STAFF REPORT
February 1, 2023
TO: Mayor and Town Council
FROM: Anne Mannes, Recreation and Community Services Manager SUBJECT: Receive Recreation and Community Services Department Quarterly Financial Report for October to December 2022
_______________________________________________________________________________________
RECOMMENDATION
Receive the report.
DISCUSSION
The attached summary report covers the October to December programs:
• Quarterly Financial (reviewed by Michael Vivrette)
• Revenue Detail and additional summary
This Fall, Fairfax Recreation hosted several classes and received rental income from its partnership with CYO, Futsal and our birthday party program. Donations and minimal tuition fees remain a favorable way to support and offset expenses for our offerings.
Additionally, we hosted several events including our annual 90 + event, Artist in Residence projects, and the Fairfax Craft Faire, our annual fundraising event.
On November 5, 2022, Age Friendly held its 90 & Better celebration – this is the 5th annual event, and as in 2020, due to the uncertainties of the Covid-19 pandemic, instead of a get-together, gift baskets were delivered to each of the participants (51 were identified; twenty participated). Included in the basket were several gifts sourced from local businesses and programs, including greeting cards from Fairfax Open Space Committee 2023.
On a rainy December 10, 2022, we hosted the 12th Annual Fairfax Holiday Craft Faire with incredible success and community turn out. We combined it with the annual Wreathmaking event to optimize staff time as we did in 2021. We had over 75 applications this year. We hosted 36 vendors and 11 youth vendors in the Pavilion space and partnered with the Fairfax Volunteers. We invited Pink Owl to provide hot beverages/snacks and continued the tradition of having musicians perform throughout the day.
FISCAL IMPACT
None
ATTACHMENTs
October to December 2022 Reports
Revenue Breakdown
October November
December 2022 FX REC
CLASSES - fee for service FX
Resident
s
Non
Residents
Total
Participants
Total
Infant CPR Class October 6 4 10 Families $550
Tot's Open Gym Nov - Dec 6 2 8 $368
Ballfax After School Club October 1 0 1 $100
November 8 0 8 $525
December 4 0 4 $180
Middle and High School
Programs
Dodgeball October 12 0 12 $60
Dodgeball November 12 2 14 $70
Dodgeball December 1 0 1 $5
Chi Gong October 6 0 6 $297
November 6 0 6 $217
December 4 0 4 $165
Full Body Fitness October 12 2 14 $255
November 8 2 10 $165
December 4 0 4 $130
Adult Dodgeball Night November 1 0 1 $5
Monday Night Adult
Basketball
October 4 10 14 $520
November 3 10 13 $390
December 3 2 5 $90
Total $4,092
PARTNERSHIP PROGRAMS
CYO Basketball N/a N/a N/a
November $165
December $165
Futsal - Kids group December $370
Birthday Party Rentals
October $165
November $0
December $1,045
Total $1,910
DONATIONS
* from Tamela and Veronica
classes
October Nov Dec $1,875
Total $1,875
EVENTS (Events @ 10 hours)
90 + Event November 20 0 20 $0
Craft Faire December 500 $3,710
Fairfax Photo Club -
Stephanie Mohan
October 7 25 32 $0
November 6 18 24 $0
FX Photo Club Art Show Dec
2 w/e
December 2, 3 and 4 250 $0
Art Workshops - Sharon
Virtue
October 6 2 8 $0
November 8 1 9 $0
Cosmic Country - Susan
Pascal
October 125 $0
Total $3,710
FREE RESOURCES
Family Days in Bolinas Park October 9 3 12 0
November 5 3 8 0
Teen Open Mic October 50 0
New Parents and Babies
Group
1.5 hour per week (10
sessions/15 hrs)
FX
Resident
Non
Resident
Total
Participants
Total
Oct 7 3 11 0
Nov 7 1 8 0
Dec 3 2 5 0
Outdoor Yoga (Winter
Indoor)
1 hour per wk (9 classes/hour
total)
Oct 5 1 6 above
Nov - Dec 4 4 8 above
Dance for Seniors October and November 9 0 9 0
1 hour per wk (5 classes/hour
total)
8 0 8 0
Chair and Mat Yoga Oct to Dec above
donations
Mat Yoga/Oct 12 Sessions @ 75 minute=15
hours total
22 6 28
Chair Yoga/Oct 12 Sessions @ 60 minutes= 12
hours total
8 4 12
Mat Yoga/Nov 12 Sessions @ 75 minute=15
hours total
25 6 31
Chair Yoga/Nov 12 Sessions @ 60 minutes= 12
hours total
9 3 12
Mat Yoga/Dec 12 Sessions @ 75 minute= 15
hrs
25 6 31
Chair Yoga/Dec 12 Sessions @ 60 minutes= 12
hrs
8 4 12
Hours FX
Resident
Non
Resident
Total
Participants
Total
Revenue
302 126 1354 $11,587
Town of Fairfax
Recreation & Community Services
Quarterly Financial Report - Camps & Classes
October November December 2022
3rdQ 22 4thQ 22
enue
Camp fees 18,325.00 -
Classes 2,135.00 4,092.00
Partnership rentals - 700.00
Birthday Party Rentals 1,210.00
Donations and Fundraising 3,588.00 5,585.00
Total Revenues 24,048.00 11,587.00
enses
sonnel
RCS Staff 22,308.88 21,594.24
AIR Collaborative Stipends 3,000.00 -
Camp Leader - James 3,400.00 -
Counselor - Darla 840.00 -
Counselor in Training (CIT) 550.00 -
Skate Camp - Steven 455.00 -
Art and Nature - Aura 850.00 -
Spanish Camp - Aura 1,250.00 -
Tennis Camp - Jonah 630.00 -
Special teacher CFX- Aura 1,200.00 -
Toddler Music - Dani 504.00 -
Age Friendly Yoga - Tamela 3,306.00 4,104.00
Age Friendly Dance - Sisi 450.00 150.00
Outdoor Yoga - Veronica 550.00 650.00
New Parents and Babies - Ali 350.00 400.00
Chi Gong 686.00 475.00
Full Body Fitness 510.00 426.00
Tot's Open Gym 600.00
Ballfax Sports Club 616.00
Teen Open Mic 500.00
Dodgeball Nights 400.00 800.00
Family Days/Misc/Other 1,570.00
Total Personnel 41,239.88 31,885.24
erials and Supplies
Art Supplies & Other 683.57 1,176.65
Event and Activity Costs 3,253.00 2,434.28
Camp FX t-shirts 561.00 -
Miscellanous - -
Active Net Fees (6.25%) 1,278.75 255.75
Total Materials & Supplies 5,776.32 3,866.68
Total Expenses 47,016.20 35,751.92
Net Revenue over Expenditure (22,968.20) (24,164.92)
Staff Rate 50.35 50.35
Hours for quarter 399 386
Gross Pay 20,089.65 19,435.10
PERS 1,552.93 1,502.33
Medicare 291.30 281.81
Health 375.00 375.00
Payroll & Benefits 22,308.88 21,594.24