AGENDA ITEM #10
TOWN OF FAIRFAX
STAFF REPORT
April 5, 2023
TO: Mayor and Town Council
FROM: Loren Umbertis, Public Works Director
SUBJECT: Adopt a Resolution Directing the Issuance of a Notice of Completion for the Wreden Ave and Scenic Road Repair and Road Stabilization Projects ________________________________________________________________________________
RECOMMENDATION
Adopt a Resolution Directing the Issuance of a Notice of Completion for the Wreden Ave and Scenic Road Repair and Road Stabilization Projects .
DISCUSSION
On September 21, 2022, the Town Council awarded the Wreden Ave and Scenic Road Repair and Restabilization construction contract to RWR, Inc in the amount of $344,956. The Council also approved a project contingency of $34,495 to raise total projected cost up to $379,451.
Staff approved $33,880.46 in additive change orders but negotiated a change in scope for the project that resulted in a deductive change order of $44,609.00 resulting in a net credit of $10,728 from the original contract. RWR’s project scope was completed by the end of February 2023 for a total cost of $334,228.
At the Town Council meeting of February 1, 2023, an additional appropriation had been approved by Council, however, through additional discussion and negotiation between Town staff, our consulting engineers and the Contractor, the additional money was ultimately not needed in order to complete the project.
There is a small scope of work for storm drain pipe lining totaling $9,000 with Miksis Services Inc. under separate contract that remains but shall be completed when weather improves.
The deductive scope change was made after staff discovered that the storm drain pipe was damaged but in good enough condition to line rather than replace. RWR does not do pipe lining, but a different contractor Miksis does lining.
Upon the recordation of the Notice of Completion, staff will make final payments to RWR, Inc for their work.
Town staff wishes to thank RWR, Inc for their diligent work and cooperation on this project and looks forward to future projects.
FISCAL IMPACT
2 A total of $379,451 was authorized by Council in September 2022 from Fund 53-887 “Street Resurfacing and Repair” and Fund 51-826 “78 Wreden” for this project. After initially anticipating that additional funds would be needed, staff was able to keep the total project cost to just $334,228 paid to RWR Inc. Pipe lining with a separate contractor to repair existing storm drain pipe at the site for $9,000 will be completed for an anticipated grand total $343,228, which is $1,728 under original contract price. No contingency funds were used.
ATTACHMENT
Resolution
RESOLUTION 23-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX
DIRECTING THE ISSUANCE OF A NOTICE OF COMPLETION FOR THE WREDEN AVE
AND SCENIC ROAD REPAIR AND ROAD STABILIZATION PROJECTS
WHEREAS, On September 21, 2022, the Town Council awarded the Wreden Ave and Scenic Road Repair and Restabilization construction contract to RWR, Inc for the total price of $344,956 and the Council also approved a project contingency of $34,495 to raise the projected cost up to $379,451; and
WHEREAS, Staff approved $33,880.46 in additive change orders but negotiated a change in scope for the project that resulted in a deductive change order of $44,609.00 resulting in a net credit of $10,728 from the original contract; and
WHEREAS, RWR’s project scope was completed by the end of February 2023 for a total cost of $334,228; and
WHEREAS, Staff has received, reviewed and approved all invoices associated with said work by RWR, Inc for payment in full;
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Fairfax hereby accepts the Work as complete and directs that a Notice of Completion be issued.
The foregoing resolution was duly passed and adopted by the Town Council of the Town of Fairfax at a duly noticed meeting held in said Town on the 5th fay of April 2023 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Chance Cutrano, Mayor
Attest: ___________________________
Michele Gardner, Town Clerk