AGENDA ITEM #11
TOWN OF FAIRFAX
STAFF REPORT
May 3, 2023
TO: Mayor and Town Council
FROM: Anne Mannes, Recreation and Community Services Manager SUBJECT: Receive Fairfax Department of Recreation and Community Services Quarterly Financial report for the January - March 2023 period
__________________________________________________________________________________
RECOMMENDATION
Receive the report.
DISCUSSION
The attached summary report covers the January to March programs:
• Quarterly Financial (reviewed by Michael Vivrette)
• Revenue Detail and additional summary
The Recreation and Community Services Department serves the Fairfax population and beyond and provides all age groups affordable, fun programs, events, and opportunities to use Town facilities for gatherings and cultural events.
This Winter quarter, Fairfax Recreation and Community Services Manager:
- Planned for the upcoming spring and summer season, produced, and distributed a Spring/Summer 2023 brochure to all Fairfax residents and approximately 150 nonresidents.
- Hired spring and summer staff and independent contractors for our classes and campsincluding handling paperwork, schedules, registration, and budget. - Hosted several ongoing classes, including a new partnership within Harmony Music to provide toddler and family music classes.
- We received rental income from our partnerships with CYO and Futsal groups, and birthday party rentals.
- Supported Age Friendly Fairfax committee by providing staff support for agenda, minutes and other.
2 - Met with and supported our Artist in Residence Collaborative with logistics and administrative guidance for current and upcoming events and offerings. - Worked on budget, goals, and accomplishments for RCS department.
Additionally, Fairfax Recreation’s Events and Volunteer Coordinator:
- Returned to in-person meetings for PARC in March now in the Women’s Club for the first time since COVID.
- Recruited and received new Volunteer Board applicant to fill vacancy. - Ordered and replaced No Smoking signs on Age Friendly benches throughout town. - Met with Sean Youra, Paul Whang, Allison Ritter-Fitzpatrick and Larry Bragman to pursue “Rock the Bike” powered music amplification for Eco Fest stage at Fairfax Festival in June.
- Received event application from Archie Williams High School students Eco Action Club to host clothing swap in Bolinas Park on March 25th.
- Hosted the “Alice in Wonderland” Tea Party at the Women’s Club on Sunday, March 19th 2-4 pm courtesy of PARC and the Fairfax Theater Company
FISCAL IMPACT
None
ATTACHMENT
January to March Reports 2023
Town of Fairfax
Recreation & Community Services
Quarterly Financial Report - Camps & Classes
1st Q 23 (January-March 2023)
3rdQ 22 4thQ 22 1st Q 23 2nd Q 23 TOTAL
Revenue
Camp fees 18,325.00 - - - 18,325.00
Classes 2,135.00 4,092.00 3,629.00 9,856.00
Partnership rentals - 700.00 1,980.00 2,680.00
Birthday Party Rentals 1,210.00 1,980.00 3,190.00
Donations and Fundraising 3,588.00 5,585.00 1,940.00 11,113.00 Total Revenues 24,048.00 11,587.00 9,529.00 - 45,164.00 Expenses
Personnel
RCS Staff 22,308.88 21,594.24 20,164.97 - 64,068.09
AIR Collaborative Stipends 3,000.00 - 3,000.00
Camp Leader 3,400.00 - 3,400.00
Counselor 840.00 - 840.00
Counselor in Training (CIT) 550.00 - 550.00
Skate Camp 455.00 - 455.00
Art and Nature 850.00 - 850.00
Spanish Camp 1,250.00 - 1,250.00
Tennis Camp 630.00 - 630.00
Special teacher 1,200.00 - 1,200.00
Toddler Music 504.00 - 504.00
Age Friendly Yoga 3,306.00 4,104.00 3,990.00 11,400.00
Age Friendly Dance 450.00 150.00 400.00 1,000.00
Outdoor Yoga 550.00 650.00 605.00 1,805.00
New Parents and Babies 350.00 400.00 400.00 1,150.00
Chi Gong 686.00 475.00 339.00 1,500.00
Full Body Fitness 510.00 426.00 420.00 1,356.00
Dodgeball Nights 400.00 800.00 1,200.00
Tot's Open Gym 600.00 600.00 1,200.00
Ballfax Sports Club 616.00 980.00 1,596.00
Family Days/Misc/Other 1,570.00 1,299.00 2,869.00
Teen Open Mic 500.00 500.00
Total Personnel 41,239.88 31,885.24 29,197.97 - 102,323.09 Materials and Supplies
Art Supplies & Other 683.57 1,176.65 1,860.22
Event and Activity Costs 3,253.00 2,434.28 2,085.00 7,772.28 Camp FX t-shirts/other costs 561.00 - 685.00 1,246.00
Miscellanous - - -
Active Net Fees (6.25%) 1,278.75 255.75 226.81 - 1,761.31 Total Materials & Supplies 5,776.32 3,866.68 2,996.81 - 12,639.81 Total Expenses 47,016.20 35,751.92 32,194.78 - 114,962.90 Net Revenue over Expenditure (22,968.20) (24,164.92) (22,665.78) - (69,798.90) Revenue Breakdown January February March 2023 FX REC
CLASSES for fee 1 sessions @ 30 minutes (5 hours total) FX Residents Non Residents Total Participants Total Toddler Music w In Harmony Session 1 = 10 weeks 5 0 5 $195 Ballfax Sports Club January 0 2 2 $120
2 hours x 12 sessions/24 hours February 0 8 8 $640
March 0 8 8 $640
Tot's Open Gym January (2 hours x 4 sessions/8 hrs) 6 0 6 $100 Family Days with Good Fun Stuff January 4 0 4 $0
2 hrs/month/6 hours February (donations) 9 7 16 $186
March (donations) 6 7 13 $95
Middle and High School Programs 0 0 0 $0
ADULT programs (for fee)
Full Body Fitness January 4 0 4 $150
1 hour x 12 sessions/12 hrs February 7 0 7 $225
March 7 0 7 $224
Chi Gong January 5 0 5 $165
1 hour x 12 sessions/12 hrs February 4 0 4 $194
March 4 0 4 $125
Monday Night Basketball January 6 10 16 $320
1.5 hours x 12 sessions/18 hours February 4 10 14 $60
March 4 10 14 $190
PARTNERSHIP PROGRAMS
CYO, Futsal, other groups N/a N/a N/a
January - March (36 hours) $1,980
Birthday Party Rentals
Jan - March - Pavilion (38hrs) $1,980
DONATIONS
* from Tamela class January - March $1,510
EVENTS
Fairfax Photo Club - AIR project January (1 hr) 8 18 26 Fairfax Photo Club - AIR project February (1 hr) 7 11 18 Fairfax Photo Club - AIR project March (1 hr) 10 14 24
Art Workshop by Sharon January (2 hrs) 4 8 12
February (2 hrs) 5 7 12
AR Exhibition by Susan January 28 and 29 (8 hours) 450 $300 Alice in Wonderland Tea Party - FTC March (3 hours) 65
FREE RESOURCES
New Parents and Babies Group 1.5 hour per week (8 sessions/12 hrs) FX Resident Non Resident Total Participants January 5 0 5
February 1 2 3
March 2 1 3
Outdoor Yoga (Winter Indoor) 1 hour per wk (11 classes/hour total) January 6 0 6 $45
February 6 1 7 $38
March 5 0 5 $47
Dance for Seniors January (1 hr per week/8 classes) 7 1 8 February 7 0 7
March 6 0 6
Chair and Mat Yoga Jan to March *above donations
Mat Yoga/Jan 11 sessions @ 75 minutes = 13.75 hrs 20 zoom/10 8 30 Chair Yoga/Jan 11 sessions @ 60 minutes = 11hrs 11 4 15 Mat Yoga/Feb 11 sessions @75 minutes = 13.75 hrs 20zoom/11 8 31 Chair Yoga/Feb 11 sessions @ 60 minutes = 11hrs 11 3 14 Mat Yoga/March 13 sessions @75 minutes = 16.25hrs 20zoom/13 9 33 Chair Yoga/March 13 sessions @60 minutes = 13 hrs 10 4 14 Hours FX Resident Non Resident Total Participants Total Revenue 287 169 136 889 $9,529