AGENDA ITEM #1
TOWN OF FAIRFAX
STAFF REPORT
May 19, 2023
TO: Mayor and Town Council
FROM: Heather Abrams, Town Manager and Michael Vivrette, Finance Director SUBJECT: Conduct Workshop to Discuss Fiscal Year 2023-24 Proposed Operating and Capital Improvement Budget
_________________________________________________________________________________
RECOMMENDATION
Review and discuss the draft budget for Fiscal Year (FY) 2023/2024.
BACKGROUND
The purpose of the budget workshop on May 19, 2023 is to allow the Council to discuss the draft budget and direct any changes before the budget hearing scheduled for June 7, 2023; at that meeting, the Council is expected to review the budget briefly and allow the Town to continue operating, and adopt the FY 23/24 budget on July 12, 2023 for the Fiscal Year beginning July 1, 2023 and ending June 30, 2023 (FY23/24).
DISCUSSION
The attached draft budget reflects the long-term strategic plan directed by the Council in March and the policy goals articulated by the Council. The town budget is a planning document that authorizes the use of public funds for staff and projects approved by the Council. It contains budgets by departments, staffing allocations, and the Capital Improvement Program (CIP). Although projects are authorized in the budget process, any agreements totaling more than $25,000 come to the Council for approval before signature by the Town Manager. Generally, municipal budgets should be managed to the bottom line, meaning that the expenditures by line are estimates and importance is placed on staying within the greater policy goals and guidelines of the Council.
A Public Works Director was hired in August 2022, and he spent much of his time preparing for and responding to emergencies, completing several projects, and moving long-delayed projects forward, thus several planned larger projects were not completed. Because ambitions tend to be greater than staff capacity to implement programs, several other Fairfax departments spent less than anticipated as well, and revenues were higher than expected.
For FY 22/23 we planned the budget to end the year with a 30% reserve, and in fact, the projected FY 22/23 reserve is now approximately 45%.
The proposed FY 23/24 budget shows that the projected reserve at the end of FY 23/24 to be just above 25%, consistent with the Council policy of 25% reserve. Additionally, revenues are projected to increase by approximately 3.6%. The Council and the community have voiced their desire to see projects completed and additional services provided. The FY 23/24 draft 2 budget reflects this, showing $1 million in road repair work, and inflation escalation as appropriate for all categories. Drawdown of some reserves is needed to complete the proposed projects, and the FY 23/24 budget maintains a prudent 25.1% reserve, in alignment with Council policy. Of particular note, several significant infrastructure projects are planned, including road repairs, bridge rehabilitations, and beginning required interior work to the Fairfax Fire Station. ARPA funds are one-time monies in the amount of $1.8 million; staff recommends that they be used for a significant eligible project, storm water handling to help prevent catastrophic flooding in downtown and at Town Hall. Mapping of the storm water system, and improved storm water handling projects have been drafted in the past year, bringing Fairfax closer to completion of the ARPA storm water project. Certain one-time or infrequent expenses are also included in the FY 23/24 proposed budget, including the Housing Element, and associated re-zoning will be completed in FY 23/24, which are appropriate to use reserve funding to complete.
Modest growth in staff and consultants is funded and very much needed to deliver the projects requested of the Town. One new Dispatcher is needed in the police department, a current part-time Planner position will be made full-time and one additional full-time Planner will be added as a Housing Specialist, as referred to in the draft Housing Element.
FISCAL IMPACT
The budget sets the resources available for Council priorities.
ATTACHMENT
Draft budget
TOWN OF FAIRFAX
2023 - 2024
Operating and
Capital Improvement
DRAFT Budget
MAYOR
Chance Cutrano
VICE MAYOR
Barbara Coler
COUNCIL MEMBERS
Bruce Ackerman
Lisel Blash
Stephanie Hellman
5/ 12/ 23 1:10 PM
Version 1.2
OPERA TING BUDGET
Table of Contents
Budget Resolution
DRAFT BUDGET
FY 2023-2024
TABLE OF CONTENTS
PAGE
Budget Message ..... ..... ... .... .. .... ... .. ... ........ ... ........ ... .. .. .... ...... .... ............... ... ... .. .... .. .... ... .... i-ix Summaries - All Funds (including budget comparisons) .. .... .. ..... .... .. .. .. ......... ..... .. .. .... ... .. .. 1 A-D lnterfund Transfers - All Funds .. .... .. ...... .. .. .. .. .. .... .. .. .... .. .. ....... .. .. .... .. .... .............. .. ...... .. .. ... 2 Appropriations - All Funds .... ... .. ... ........ ....... .... .... .. ..... .. .. .. ..... .. ... ......... .. ... ........... ..... ... ... ... 3 General Fund at a Glance (graphic) .... .. .. .. .. ... ..... .... .. ... .. .... .... .. .. .. ... .. .. ........ .. .. .. ...... .. .. ...... 4 General Fund Summary ... ........ ........ ... .... .. ....... ... .. ........... .. ........ ....... ...... ... ... ........ ....... ..... 5 General Fund Revenue Detail .... ............ ........ ......... ... ..... ..... ...... .... .... ......... ...... ....... ... ..... . 6-7 General Fund Appropriations Summary ... ... ... ...... ......... .. ..... .... .. ....... .. ...... .. ....... ... ... ......... 8 General Fund Appropriations Summary by Object .. ... . .. .. .. .. .. .. .. .. .. .. .. .. .. . .. .. . .. .. .. .. .. .. .. . .. .. .. 9 DEPARTMENT/ ACTIVITY DETAIL FUND-DEPT. #
Town Manager Message .. ..... ..... .. ..... .. .. .. .. ....... ... ............... .... .. ...... .. .. ..... .. .... ... ... ... .. .. ... . 10-12 TownCouncil .. .. .. .. .. .. ..... .. .. ...... ..... .. .. .. ..... .. .. ..... 01-111 ............ .... .. ... .. .............. .. ... .. .. .. 13 Town Treasurer .. .. .... .. ....... .. ... ........ .. .. ... .. .... ..... 01-112 .. .. .... .. .. .... .. ......... .. ... .. ... ... .. .. .... 14 Independent Auditor .. .. .... ........ ...... ..... .... .. .. ..... .. 01-116 ........ .. .. .. .... ..... .... .. ..... .. .. .. .. .. .. .. 15 Town Attorney ...... ... .. ........... .... ..... ...... ..... ...... ... 01-121 ... ... ................... .... .... .. .. ...... ..... 16 Town Manager ... .. ....... ........... ...... ........ ... .. ...... .. 01-211 .. .. ... ........ ... ... .. .. ........... .. ........ .. 17 Town Clerk/Elections Message ... .. ................ ... .... .. ..... ..... ... ............ ... .... ...... ....... ...... ... .. 18 Town Clerk ... ...... .... ... .. .. .... ...... .... ... ... ....... ........ . 01-221 .. ....... ..... .... ... ...... ..... .... ............ 19 Elections .... ... .... ........... ... ... ....... .. ....... .............. . 01-222 ... .. .. .. ... ...... ... ..... ........ ...... ........ 20 Personnel .... .... ... ... .. ... .. .. .............. .. .. .. ........ ..... . 01-231 .... ......... ....... .. .... ... ....... .. ...... .... 21 Finance Message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 22-23 Finance ...... ............ ...... ...... .... .... .. .. ......... ........ .. 01-241 .......... .. ..... ... .... ................ ........ 24 Planning & Building Services Message .. .. ... ...... .. .. ........ ... .. .. .. .. .. .. .. ..... ......... ... .... 25-26 Planning ... .... ... ......... .. .. .. .. ... ... .... ... ...... .. .... ... .... . 01-311 .. ........ .. .... .. .... .... .. ... ..... .. .. .. ... ... 27 Building Inspection & Permits .......... .. .. ..... ........ 01-321 ..... .. .. .. .. .. ........ ... ......... .. ... ... ..... 28 Police Message ..... ..... ..... ..... .. .... .. ... ... ..... ..... ..... .... ......... ....... .... ..... .... ....... .... .......... 29-30 Police ... .......... .. .... ..... ...... ............. ...... .. ............. 01-411 .. .... ..... .... .. ... .... ............ ...... ...... 31 -32 Disaster Prep & EOC .. ... .. .... .. ........ .. .. .. .. ....... .. .. 01-418 ......... .. .......... ... .. ........... .. .. .. .. .. . 33 Ross Valley Fire Message .... .. ... .. .. ........ ... .. .. ... .. .. .. .. ... .... .. ... ... ... ..... .... .. .... ... .... .. ... .. 34 Ross Valley Fire ...... .. ....... ....... ...... .......... .... ..... . 01-421 .. .... ..... .... ...... ..... ... ...... ...... .. ... .. 35 Public Works Administration Message .. .. .. ... .... ...... ..... ... .... .. ..... .. ... ..... ... .... .. .... .... 36-37 Public Works Administration .... .. .......... ........ .... . 01-510 .. ... ........................ ...... .. ........... 38 Street Maintenance & Public Works .. .. ... .... .. .... . 01-511 .... .. ....... ...... ...... .. .... .. ........ ....... 39 Street Lighting ..... ... ...... ...... ..... .. ....... ....... .... .. .. .. 01-512 .... .... .... .. .. .. ......... .. ....... .. ... .. ... .. 40 Climate & Environment Message .. .. .. .. ........ .. .... .. .. .. .... ...... .. .... ... .... ........ ........... .. .. .... .. .. . 41-42 Climate & Environment .... .......... .... ... .. ....... .... ... 01-514 .. .. .. .......... .. .. .... ... .. .. .. ... ... .. ..... .. 43 Park Maintenance Message ...... ........... .. .... ... .... .... .. .. ...... ............................ .... ...... ......... 44 Park Maintenance .. .. .... ... .. .... .. .. ... ... .............. .. .. 01-611 .. .. ... .. .. .. ........... ... .. ... ..... .. .. .. .. ... 45
DRAFT BUDGET
FY 2023-2024
TABLE OF CONTENTS
DEPARTMENT/ ACTIVITY DETAIL FUND-DEPT. # PAGE Recreation & Community Services Message .. ...... ..... ... ..... ..... ...... ... ....... .... .. ... .... ... ...... 46-48 Community Services (Volunteers for Fairfax) .... 01-616 .... ..... ............................ ..... .. ... . 49 Recreation Events ..... .. ... .. ........ ... .. ..... ..... .......... 01-617 .................... .. .............. ....... .. ... 50 Recreation Classes/ Activities .. ................. .. .... ... 01-621 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Summer Camps ... ....... ...... .. ..... ............ ...... ..... .. 01-622 .... ... ............. .... .. .. ... .... .. ..... .... .. 52 Rental Facilities .... .. .. ....... ... ...... ....... ..... ... ..... .... .... 01-625 .... .... .. ... .... ..... ... ..... .. ...... .... .... .. 53 Non Departmental ................................ ................. 01-715 ... ....... ........ .. ...... ................. ..... 54 Building Maintenance .... .. ....... ..... ... ...... .. ......... .. .... 01-911 ... .. ..... ....... ............ ............. ...... 55 02 Dry Period ........ ........... ............. ........ .. .... .......... 02-715 .. ........ .... .... .. ...... ....... ..... ... ........ 56 03 Field Equip Replacement ... ........ .. ... .. ... .... .. ... ... 03-923 . . . . . . . .. . . . . .. .. . . . . . . .. . . . . . . . . . . .. .. .. . . .. .. . 57 04 Building & Planning .. .... .. ..... ........ .. ..... .... ...... .. .. 04-715 ...... .... .. .. ............. .. .... ............... 58 05 Town Facility Improvement .......... ................. ... 05-924 ..... ..... .. .... .......... ..... .. ... ............ 59 06 Retirement .. ..... ....... ... ... ...... .......... ...... ..... ...... .. 06-715 ..... .. .... .. .... ........... .. ........ .. ... ..... 60 07 Special Police ....... ..... .... ....... ... ....... .. .... ........... 07-715 .......... ................ .. ........ ............ 61 08 Office Equip Replacement ..... .................... ..... . 08-928 . . . . . . . . .. .. . .. . . . . .. .. .. . . . . .. . . . . .. . . . . . . . . .. . 62 12 Fairfax Festival ... ....... ... ....... ...... ... .... .... ..... ...... 12-622 ............... .... .. .. .. ... ... .. .. .. ... ... .... . 63 20 Measure F - Municipal Services .. ...... ..... ... ....... 20-715 .... ...... ...................................... 64 21 Gas Tax ... ..... ... .. .... ... ... ...... .. .. .. .......... ... .... ... ... . 21-715 ..... .. .... .. .. ....... ..... ...... ............. .. 65 22 Measure NAA Transportation ............ .. ............ 22-715 ........... .... .... .... ....... ...... ...... .. ... . 66 23 Measure A Parks ....... ... .. ..... .. .. ................. ...... . 23-715 .... ... ... ... .. ... ... .......... .. .... .. ......... 67 25 Federal Stimulus Funds ... ...... .. ..... ............. ..... . 25-715 .. ... ..... ....... ................ .. ....... ...... 68 4X Debt Service Measure K ........ ....... .......... ........ .43 to 45-716 ... .......... .... ....... ... ..... .... .... 69 48 Lease Agreement. .. ..... .......... .. ...... .... .... .. ........ .48-715 .. .. ... .. ..... ... ....... ... .. ....... ...... .. ... . 70 51 CIP - Grants Capital Projects .......... .... ............. 51-XXX .... ............... ....... ..................... 71 52 CIP - Storm Recovery Capital Projects ............ 52-XXX ..... .. .... ...... .. ....... .... ...... .. .. .. .. .. . 72 53 CIP - Town Capital Projects .... .... .. .... ..... .... .... .. 53-XXX ...... .. ..... .... .. ...... ........ .... ..... ... .. 73 73 Open Space ............. ..... ........ ... ......... .... ...... .... . 73-673 ....... .. ....... .. .... ............. ....... ...... 74
CAPITAL IMPROVEMENT BUDGET
Capital Projects Summary ...... ... ..... ..... ... .. .. ....... .. .. 51 - 53 ......... ... ...... ...... .... .. ...... .. ... .... .. . 75-78 Capital Projects Detail. ..... ...... ............. ........ .......... 51 - 53 .... ... .. ................... .... ... .. ...... ..... 79-102
APPENDIX
Town of Fairfax Demographics ... ........ ........... ......... .... ...... ....... ... ...... ... ............ ... .. .. .. ... .. ... A-1 Town of Fairfax Organizational Chart & Principal Officials . . . . . . . . . . . . .. . . .. .. .. . .. . .. . .. .. . . .. .. . . . .. . . . . A-2 Salary Schedule for FY 2022-23 ... .. ... ... .............. .. ..... ... ......... .... ......... .... ... .. ................. .. .. A-3 Allocation of Positions ...... ....... ... ........ ..... ... .... .. .... .... .. ... ..... .. .. ..... ..... ..... ...... ........ .... ...... ... . A-4 Debt Service Schedules .... ... .... ... ........ .. ..... .. .... .... ...... .. ... .... ... ... .... ... ... ............. ... .... ...... ... . A-5 Healthcare Rates ......... .. ....... ... ... ............................ ............. .. ..... ....... ... ......................... ... A-6 Measure A Workplan ... .......... .. .. ............. ..... ..... ....... ............ ........ .......... .......... ....... .. .. .... .. A-7 Pavement Management Plan .. ....... .... ........ ...... .. ............. .................................... ... ...... ..... A-8 Resolutions & Ordinances .. ....... .. ........ ... ................... ........ .... .......... ... .... .. ..... .. .. ... ....... ... ... A-9 ! Town of Fairfax
I I I ALLFUNDSFY23PROJECTED ALLFUNDSFY24DRAFTBUDGET
2023~ 24 Operating Budget
@ FUND SUMMARY Balance I FY 2022-23 I FY 2022-23 I FY 2022-23 I Projected FY 22/23 Balance I FY 2023-24 I FY 2023-24 I FY 2023-24 I DRAFT FY 23124 JQ.Jun•22 Revenues Approp Transfers 30-Jun-23 ACTIVITY 30-Jun-23 Revenues Approp Transfers 30-Jun-24 ACTIVITY 5/12123 1:10 PM FY22 AUDIT
GENERAL FUNDS -
01 General Fund 4,745,754 9,030,626 (12,497,659) 2,641,681 3,920,402 (825,352) 3,920,402 8,827,840 (13,422,401) 2,421,097 1,746,937 (2,173,464) 02 Dry Period Fund 1,000,000 - - - 1,000,000 - 1,000,000 - - - 1,000,000 - 03 Equipment Replacement Fund 327,899 13,500 (196,397) 100,000 245,002 (82,897) 245,002 - (150,000) 100,000 195,002 (50,000) 04 Building & Planning Fund 249,551 685,938 - (800,000) 135,489 (114,062) 135,489 625,500 - (600,000) 160,989 25,500 05 Building Improvement Fund 150,561 - (36,275) 125,000 239,286 88,726 239,286 - (225,000) 125,000 139,286 (100,000) 06 Retirement Fund 186,266 1,987,366 - (2,000,000) 173,632 (12,634) 173,632 2,081,400 (O) (2,000,000) 255,032 81,400 08 Office Equip Replacement Fund 41,239 - (33,098) 30,000 38,142 (3,098) 38,142 - (38,500) 40,000 39,642 1,500 Total General Funds 6,701,269 11,717,430 (12,763,428) 96,681 5,751,952 (949,317) 5,751,952 11,534,740 (13,835,901) 86,097 3,536,888 (2,215,064)
45.1% 4.68% 25.6%
SPECIAL REVENUE FUNDS
07 Special Police Fund 30,625 187,567 - (200,000) 18,192 (12,433) 18,192 170,000 - (180,000) 8,192 (10,000) 12 Fairfax Festival Fund (34,040) 41,000 (31,700) - {24,740) 9,300 (24,740) 41,000 (31,700) - (15,440) 9,300 20 Measure F - Municipal Svs Tax Fund 7,266 750,041 - (730,000) 27,307 20,041 27,307 767,760 - (790,000) 5,067 (22,240) 21 Gas Tax Fund 12,917 396,191 - (405,000) 4,108 (8,809) 4,108 410,351 - (405,000) 9,459 5,351 22 Measure NM - Transportation 304,348 195,119 - (147,777) 351,690 47,342 351,690 200,000 - (331,360) 220,330 (131,360) 23 Measure A - Parks 66,686 32,745 - 20,484 119,915 53,229 119,915 70,873 - (40,000) 150,788 30,873 25 Federal Stimulus Funds 866,338 899,711 - - 1,766,049 899,711 1,766,049 - - (150,000) 1,616,049 (150,000) Total Special Revenue Funds 387,802 1,602,663 (31 ,700) (1,462,293) 496,472 108,670 2,262,521 1,659,984 (31,700) (1 ,896,360) 1,994,445 (268,076) - -
DEBT SERVICE FUNDS -
43-45 Measure K - Debt Service 596,867 538,453 (580,969) - 554,351 (42,516) 554,351 513,270 (599,803) - 467,818 (86,533) 48 Lease Agreement 4,410 625,101 (625,101) 4,410 (0) 4,410 668,198 (668,198) 4,410 0 Total Debt Service Funds 601,277 1,163,554 (1,206,070) - 558,760 (42,517) 558,760 1,181,468 (1,268,001) - 472,228 (86,533) -
CAPITAL PROJECTS - -
51 Capital Projects - Grants 916,665 401,345 {1,286,481) 292,293 323,822 (592,843) 323,822 1,589,978 (2,423,041) 533,063 23,822 (300,000) 52 Capital Projects - Storm Recovery (905,041) 361,871 (102,558) 650,000 4,272 909,313 4,272 - - - 4,272 - 53 Capital Projects - Town (227,461) - (5,349) 420,000 187,190 414,651 187,190 - (1,370,000) 1,270,000 87,190 (100,000) Total Capital Projects Funds (215,837) 763,216 (1,394,388) 1,362,293 515,284 731,121 515,284 1,589,978 (3,793,041) 1,803,063 115,284 (400,000) - 0.6558 -
FIDUCIARY FUNDS - -
73 Open Space 54,773 8,729 (3,319) 3,319 63,502 8,729 63,502 2,000 (4,000) 4,000 65,502 2,000 Total Fiduciary Funds 54,773 8,729 (3,319) 3,319 63,502 8,729 63,502 2,000 (4,000) 4,000 65,502 2,000 -
TOTALS 8,395,622 16,155,303 (15,398,905) - 9,152,021 756,398 9,152,020 15,968,170 (18,932,643) (3,200) 6,184,348 (2,967,673) incr -1.2% 22.9%
r:~-;J Town of Fairfax GENERAL FUND
·"" 2023~ 24 Operating Budget
REVENUE BUDGET COMPARISON FY 2022-23 FY 2023-24 BUDGET DIFFERENCE Adopted ADOPTED A$ I A%
01-010-101 Property Taxes - Secured 3,383,838 3,510,000 126,162 3.7% 01-010-102 Property Taxes - Unsecured 6,400 10,000 3,600 56.3% 01-010-103 Property Taxes - Prior 2,000 5,000 3,000 150.0% 01-010-104 Real Estate Transfer Tax 67,000 70,000 3,000 4.5% 01-010-110 Supplemental Property Taxes 115,900 100,000 (15,900) -13.7% 01-010-112 ERAF Excess Distribution 650,000 625,000 (25,000) -3.8% 01-010-113 Storm Run-Off Fee 53,200 53,200 0.0%
01-010-xxx MWPA Wildfire Tax 104,000 120,000 16,000 15.4% 01-010-117 Property Tax In-Lieu of VLF 900,000 900,000 0.0% Total Property Taxes 5,282,338 5,393,200 110,862 2.1%
01-010-106 Sales Tax ("Bradley Burns") 739,200 800,000 60,800 8.2% 01-010-111 1/2 cent Sales Tax - Prop. 172 116,820 124,400 7,580 6.5% 01-010-118 3/4 cent Sales Tax - Measure C 950,400 1,028,000 77,600 8.2% 01-010-118 1/2 cent Sales Tax - Measure D
Total Sales Taxes 1,806,420 1,952,400 145,980 8.1%
01-010-108 Utility Users Tax - Telecom 63,000 60,000 (3,000) -4.8% 01-010-109 Utility Users Tax - Energy 300,000 300,000 0.0% 01-010-114 Hotel Users Tax 17,000 18,000 1,000 5.9% Total User Taxes 380,000 378,000 (2,000) -0.5%
01-020-201 Garbage 280,000 260,000 (20,000) -7.1%
01-020-202 Gas & Electric 80,000 80,000 0.0% 01-020-203 Cable 120,000 128,477 8,477 7.1% Total Franchise Fees 480,000 468,477 (11,523) -2.4%
01 - GENERAL FUND TAXES & FEES 7,948,758 8,192,077 243,319 3.1% Page lA
e-~ Town of Fairfax GENERAL FUND
2023/ 24 Operating Budget
REVENUEBUDGETCOMPA~SON FY 2022-23 FY 2023-24 BUDGET DIFFERENCE ADOPTED ADOPTED •$ I •%
01-030-301 Business Licenses 120,000 100,000 (20,000) -16.7% 01-040-401 Vehicle Code Fines 30,000 20,000 (10,000) -33.3% 01-040-402 Parking & Other Fines 100,000 60,000 (40,000) -40.0% Total Fines & Licenses 250,000 180,000 (70,000) -28.0%
01-050-501 Rents - Women's Club and Other 10,000 10,000 0.0% 01-050-504 Rents - Pavilion weddings etc 2,000 2,000 0.0% 01-050-506 Rents - Pavilion - Other 2,000 2,000 0.0%
01-050-507 Janitor.Maint fees 300 200 (100) -33.3%
Total Rental & Maintenance Fees 14,300 14,200 (100) -0.7% 01-050-500 Interest Earnings - Bank 1,300 1,300 0.0%
01-050-502 Interest Earnings - LAIF 18,000 120,000 102,000 566.7% Total Investment Earnings 19,300 121,300 102,000 528.5% 01-060-602 Motor Vehicle License Fees 0
01 -060-607 Homeowner's Property Tax Rebates (HOPTR) 13,000 13,000 0.0% 01-060-614 State Aid 0 0 01-060-615 Police Training Reimbursement (POST) 9,000 9,000 0.0% 01-060-xxx SB 2 Planning Grant 0 0
01-060-699 Other & Miscellaneous Revenues & WC 15,000 15,000 0.0% 01-070-702 Environmental Grants 40,000 40,000 0.0%
Total Revenues From Other Agencies 77,000 77,000 0.0%
01-080-802 Sale Of Maps & Publications/Copies 1,500 1,500 0.0% 01-080-803 Special Police Services (includes booking fees) 6,820 6,820 0.0% 01-080-804 Police Dispatch Services 114,000 127,000 13,000 11.4% 01-080-814 Miscellaneous - General 17,000 17,000 0.0% 01-080-903 General Recreation 4,000 4,000 0.0% 01-090-508 Recreation Rentals 6,000 6,000 0.0%
01-090-790 Recreation Fundraising 14,000 14,000 0.0% 01-090-822 Recreation Summer Camp Fees 15,420 15,420 0.0% 01-090-904 Recreation Classes & Partnerships 21 ,788 40,000 18,212 83.6% Total Charges For Current Services 200,528 231,740 31,212 15.6% 01 - GENERAL FUND TAXES & FEES 7,948,758 8,192,077 243,319 3.1% 01 - GENERAL FUND TOTAL 8,509,886 8,816,317 306,431 3.6%
rt···~ Town of Fairfax I GENERAL FUND I .. 2023, 24 Operating Budget APPROPRIATIONS BUDGET COMPARISON FY 2022-23 FY 2023-24 BUDGET DIFFERENCE ADOPTED ADOPTED .l$ I •¾
111 Town Council 29,019 29,013 (6) 0.0%
112 Town Treasurer 4,462 4,475 14 0.3%
116 Independent Auditor 69,300 66,338 (2,962) -4.3%
121 Town Attorney 368,000 386,400 18,400 5.0%
Total Town Council 470,781 486,226 15,445 3.3%
211 Town Manager 262,321 274,142 11,820 4.5%
221 Town Clerk 306,918 366,947 60,029 19.6%
222 Elections 20,000 (20,000)
231 Personnel 204,957 198,907 (6,050) -3.0%
241 Finance 398,128 404,764 6,636 1.7%
Total General Administration 1,192,325 1,244,760 52,435 4.4% 311 Planning 872,455 1,045,727 173,272 19.9% 321 Building Inspection & Permits 254,472 262,335 7,863 3.1% Total Development Services 1,126,927 1,308,061 181,135 16.1% 411 Police 3,776,572 4,276,678 500,106 13.2%
418 Disaster Preparedness 24,000 14,078 (9,922) -41.3%
421 Ross Valley Fire Service 2,799,690 2,954,275 154,585 5.5% Total Public Safety 6,600,262 7,245,031 644,769 9.8%
510 Public Works Administration 500,719 368,451 (132,268) -26.4% 511 Street Maintenance 442,657 521,957 79,300 17.9% 512 Street Lighting & Traffic Signals 94,000 125,000 31,000 33.0% 514 Climate & Environment 148,517 262,106 113,589
Total Public Works 1,037,376 1,015,408 (21,968) -2.1%
616 Community Services 42,120 44,056 1,936 4.6% 617 Recreation 75,955 94,330 18,375 24.2% 621 Fairfax Recreation 139,106 122,227 (16,879) -12.1%
622 Summer Camps 11,264 13,642 2,378 21.1%
Total Recreation & Community Services 268,445 274,255 5,810 2.2% 611 Park Maintenance 261,879 281,055 19,176 7.3% 625 Rental Facilities-WC & Ballfield 82,117 71,664 (10,453) -12 .7% 911 Building Maintenence
Total Parks & Facility Maintenance 343,997 352,720 8,723 2.5% 715 Non Departmental 1,365,987 1,260,695 (105,292) -7.7% TOTAL GENERAL FUND APPROPRIATIONS 12,554,616 13,449,262 894,645 7.1% Page lC
~ - Town of Fairfax .,.., . ~ 2023~ 24 Operating Budget
STATEMENT OF ACTIVITIES
GOVERNMENT ACTIVITIES:
100 TOWN COUNCIL
200 GENERAL ADMINISTRATION
300 DEVELOPMENT SERVICES
411 POLICE
421 FIRE & DISASTER PREP
500 PUBLIC WORKS
514 CLIMATE & ENVIRONMENT
600 RECREATION & COMMUNITY SERVICES
600 PARKS & FACILITY MAINTENANCE
700 NON DEPARTMENTAL
SUBTOTAL APPROPRIATIONS
GENERAL REVENUES
PROPERTY TAXES
SALES TAXES
USER FEES (UUT/TOT)
FRANCHISE FEES
FINES & LICENSES
RENTS & INTEREST
REVENUES FROM OTHER AGENCIES
CHARGES FOR CURRENT SERVICES
TOTAL GENERAL REVENUES
NET TRANSFERS
CIP FUNDS & OPEN SPACE
CHANGE TO NET POSITION
NET POSITION - BEGINNING
NET POSITION - ENDING
FY 2022-23 FUND 1,3,5
PROPOSED FINES/FEES
486,226
1,283,260
1,308,061
4,276,678 347,220
2,993,353
1,365,408
262,106 40,000
274,255
352,720 79,420
1,260,695
13,862,762 466,640
GENERAL FUND - FUNCTIONAL REVENUES
PROGRAM REVENUES
FUND4 FUNDS FUND7 FUND12 FUND 20
BLDG & PLAN RETIREMENT COPS FFX FEST MEAS F
2,481
88,692
625,500 132,461
834,689 180,000 - 395,000
592,557 292,300
79,793
8,325
25,718 39,500
27,465
289,218
625,500 2,081,400 180,000 726,800
FUND 21 NET
GAS TAX EXPENSE
(483,745)
(1 ,194,568)
(550,100)
(2,519,769)
(2,108,496)
145,000 {1 ,140,615)
(213,781)
(209,037)
(245,835)
(971,477)
145,000 (9,637,422)
5,393,200
1,828,000
378,000
468,477
100,000
135,500
28,000
18,500
8,349,677
965,703
(2,253,448)
5,727,952
3,474,505
Town of Fairfax
2023-24 Operating Budget
SUMMARY ALL FUNDS
TRANSFERS TO:
01 General Fund 03 Equipment Replacement 05 Communications Fund 08 Office Equipment Replacement
12 Fairfax Festival
51 CIP - Grants
52 CIP - Storm 53 CIP - Town
73 Open Space
TRANSFERS FROM:
01 General Fund
04 Building & Planning
06 Retirement Fund
07 Special Police Services
12 Fairfax Festival
20 Measure F - Municipal Services Tax 21 Gas Tax
22 Measure A/AA- Transportation
23 Measure A - Parks
51 CIP - Grants
NOTES:
See Fund sheets for detail of transfers
I
INTERFUND TRANSFERS
I
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24
Actual Actual ADOPTED Projected DRAFT
3,375,000 3,280,000 3,300,000 3,765,000 3,651 ,800
- 100,000 100,000 100,000 100,000
10,000 90,000 125,000 125,000 125,000
- 80,000 30,000 30,000 40,000 - - - - -
256,916 233,751 499,213 349,311 383,063
- - 170,000 650,000 -
160,000 520,000 420,000 420,000 1,273,200
2,425 1,850 4,000 3,319 4,000
3,804,341 4,305,601 4,648,213 5,499,648 5,577,063
15,962 586,850 644,000 1,123,319 1,230,703
580,000 500,000 600,000 800,000 600,000
1,765,000 1,800,000 1,700,000 2,000,000 2,000,000
110,000 190,000 200,000 200,000 180,000
- 5,000 5,000 - -
785,000 725,000 730,000 730,000 790,000
324,000 488,347 435,000 405,000 405,000
211 ,360 - 294,240 147,777 331 ,360
13,019 10,404 39,973 36,534 40,000
57,018
3,804,341 4,305,601 4,648,213 5,499,648 5,577,063
t,~~ Town of Fairfax - ~ ... 2022-23 Operating Budget
FUND SUMMARY
5/12/23 1:10 PM
GENERAL FUNDS
01 General Fund
02 Dry Period Fund
03 Equipment Replacement Fund
04 Building & Planning Fund
05 Communication Equip Replace Fund
06 Retirement Fund
08 Office Equip Replacement Fund
Total General Funds
SPECIAL REVENUE FUNDS
07 Special Police Fund
12 Fairfax Festival Fund
20 Measure F - Municipal Svs Tax Fund
21 Gas Tax Fund
22 Measure A - Transportation
23 Measure A - Parks
Total Special Revenue Funds
DEBT SERVICE FUNDS
43-45 Measure K - Debt Service
48 Lease Agreement
Total Debt Service Funds
CAPITAL PROJECTS
51 Capital Projects - Grants
52 Disaster Fund
53 Capital Projects - Town
Total Capital Projects Funds
FIDUCIARY FUNDS
73 Open Space
Total Fiduciary Funds
TOTAL APPROPRIATIONS -ALL FUNDS
Percent ofTotal Appropriations (with CIP)
Percent of Total Appropriations (NO CIP)
I General
Government I
1,730,986
-
-
-
-
-
38,500
1,769,486
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,769,486
9.3%
11.7%
APPROPRIATIONS -ALL FUNDS
Development
Services I
1,308,061
-
-
-
-
-
-
1,308,061
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,308,061
6.8%
8.6%
Public
Safety I
7,230,430
-
150,000
-
-
-
-
7,380,430
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
7,380,430
38.6%
48.7%
Public Works
& Streets I
1,277,514
-
-
-
-
-
-
1,277,514
-
-
-
-
-
-
-
599,803
-
599,803
2,423,041
170,000
1,370,000
3,963,041
-
-
5,840,358
30.6%
38.6%
Parks/Rec
& Facility I
626,974
-
-
-
-
-
-
626,974
-
31,700
-
-
-
-
31,700
-
-
-
-
-
-
-
4,000
4,000
662,674
3.5%
4.4%
Non
Departmental
1,248,435
-
-
-
225,000
-
-
1,473,435
-
-
-
-
-
-
-
-
668,198
-
-
-
-
-
-
-
2,141,633
11.2%
14.1%
I
I FY 2022-23
ADOPTED
13,422,401
-
150,000
-
225,000
-
38,500
13,835,901
-
31,700
-
-
-
-
31 ,700
599,803
668,198
599,803
2,423,041
170,000
1,370,000
3,963,041
4,000
4,000
19,102,643
100.0%
79.3%
REVENUES
6.7% Other Sales Taxes
7.4% Measure C
5.2% Measure F
1 % Rents/Interest & Other
2.9% State Aqencies
1.3% Fines & Licenses
3.4% Franchise Fees
2.7% UUT & Hotel Tax
6% Charges for services
9.9% Fund Balance
EXPENDITURES
0.8% Tools & Supplies
1.2% Insurance & Claims
11.3% Other Operating
12.1 % Benefits & Payroll
$13.9
million
DEPARTMENT BREAKDOWN
4.2% Parks & Facilities Maintenance
9.1 % Non-Departmental
3.5% Town council
9.1% General Admin
9.5% Planning & Building
10.3% Public Works
53.4%
Property Taxes
40.1%
Contract Services
34.4% Salaries
8.6% Public Works
9.9% Planning & Building
5.6% Other
7.9% Town Attorney
$13.9
million
$4.9
million
31%
Police Department
21.4%
Fire Department
CONTRACTS
60.2%
Fire Contracts
~ :;J Town of Fairfax
I
FUND 01 GENERAL FUND
I 2023-24 Operating Budget DEPT -~
The General Fund is the primary fund for day-to-day operations. It is the largest portion of the budget and is used to account for all financial resources except those required to be accounted for in another fund.
The General Fund is one of seven funds (01,02,03,04,05,06,08) cumulatively referred to as the "General Funds".
FUND SUMMARY FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 Actual Actual ADOPTED Projected DRAFT
BEGINNING FUND BAL REVENUES
3,111,021 1 4,519,401 1 4,946,884 I 4,097,532 I
PROPERTY TAXES
SALES TAXES
USER FEES (UUT/TOT)
FRANCHISE FEES
FINES & LICENSES
RENTS & INTEREST
REVENUES FROM OTHER AGENCIES
CHARGES FOR CURRENT SERVICES
SUBTOTAL REVENUES
APPROPRIATIONS
100 TOWN COUNCIL
200 GENERAL ADMINISTRATION
300 DEVELOPMENT SERVICES
400 PUBLIC SAFETY
500 PUBLIC WORKS
600 RECREATION & COMMUNITY SERVICES
600 PARKS & FACILITY MAINTENANCE
700 NON DEPARTMENT AL
SUBTOTAL APPROPRIATIONS
TRANSFERS
TRANSFERS TO 01-GENERAL FUND TRANSFERS FROM 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
COMPONENTS OF FUND BALANCE:
Undesignated
NOTES:
4,948,053
1,707,401
347,115
490,948
234,236
8,627
39,661
196,031
7,972,072
247,245
954,798
697,055
5,996,677
707,876
283,888
312,795
728,394
9,928,729
3,375,000
(15,962)
3,359,038
1,402,380
4,s19,401 1
4,519,401
5,235,268 5,282,338 5,489,068 5,393,200
2,037,809 1,806,420 2,079,500 1,952,400
430,200 380,000 374,777 378,000 457,184 480,000 487,278 468,477 171 ,219 250,000 145,922 180,000
44,918 33,600 133,987 135,500
58,191 77,000 77,000 77,000
141 ,332 200,528 219,094 231 ,740
8,576,122 8,509,886 9,006,626 8,816,317
548,840 470,781 463,793 486,226
897,168 1,192,325 1,190,145 1,244,760
961 ,546 1,126,927 1,337,472 1,308,061
6,038,136 6,600,262 6,594,430 7,245,031
941 ,132 1,185,893 1,237,256 1,277,514
329,785 268,445 251 ,678 274,255 344,776 343,997 354,906 352,720 780,406 1,365,987 1,067,980 1,260,695
10,841,789 12,554,616 12,497,659 13,449,262
3,280,000 3,300,000 3,765,000 3,651 ,800
(586,850) (644,000) (1 ,123,319) (1 ,230,703)
2,693,150 2,656,000 2,641,681 2,421,097
427,483 (1,388,730) (849,352) (2,211,848)
4,946,884 I 4,097,532 1 1,885,684 I 4,946,884 4,097,532 1,885,684 C:-'~ Town of Fairfax GENERAL FUND
., 2023~24 0 et
The Town's General Fund accounts for all unrestricted revenues and pays for the day-to-day operating costs of traditional municipal services like police, fire , planning, public works maintenance and administrative support services.
REVENUE DETAIL FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 Actual Actual ADOPTED Projected DRAFT
01-010-101 Property Taxes - Secured 3,025,089 3,121,562 3,383,838 3,412,382 3,510,000 01-010-102 Property Taxes - Unsecured 6,410 50,177 6,400 115,500 10,000 01-010-103 Property Taxes - Prior 1,438 10,232 2,000 5,423 5,000 01-010-104 Real Estate Transfer Tax 81,432 95,099 67,000 86,704 70,000 01-010-110 Supplemental Property Taxes 142,054 107,569 115,900 102,171 100,000 01-010-112 ERAF Excess Distribution 581,932 690,674 650,000 632,305 625,000 01-010-113 Storm Run-Off Fee 53,439 53,612 53,200 53,200 53,200 01-010-119 MWPA Wildfire Tax 186,120 196,013 104,000 120,154 120,000 01 -010-117 Property Tax In-Lieu of VLF 870,140 910,329 900,000 961 ,229 900,000 Total Property Taxes 4,948,053 5,235,268 5,282,338 5,489,068 5,393,200 01-010-106 Sales Tax ("Bradley Burns") 741 ,732 863,204 739,200 879,000 800,000 01-010-111 1/2 cent Sales Tax- Prop. 172 61 ,512 84,043 116,820 122,500 124,400 01-010-118 3/4 cent Sales Tax - Measure C 904,156 1,090,561 950,400 1,078,000 1,028,000 Total Sales Taxes 1,707,401 2,037,809 1,806,420 2,079,500 1,952,400 01-010-108 Utility Users Tax - Telecom 57,363 57,363 63,000 61 ,599 60,000 01-010-109 Utility Users Tax - Energy 283,594 355,008 300,000 296,230 300,000 01-010-1 14 Hotel Users Tax 6,158 17,830 17,000 16,948 18,000 Total User Taxes 347,115 430,200 380,000 374,777 378,000 01-020-201 Garbage 260,244 251,337 280,000 277,626 260,000 01-020-202 Gas & Electric 116,782 79,652 80,000 79,652 80,000 01 -020-203 Cable 113,922 126,196 120,000 130,000 128,477 Total Franchise Fees 490,948 457,184 480,000 487,278 468,477 01 - GENERAL FUND TAXES & FEES 7,493,517 8,160,461 7,948,758 8,430,623 8,192,077 NOTES:
Secured & Unsecured PropertyTaxes - Homes, businesses, and other taxable real and personal property are subject to levy of property taxes. The fixed statutory rate is 1 % of assessed valuation. Assessed value is based on the 1975 property values with subsequent increases limited to 2% or CPI growth, whichever is less. Property tax is the biggest revenue source for the General Fund. Includes Marin Wildfire Prevention Authority (MWPA) tax of $96,000 for local efforts.
Real Estate Transfer Tax - The city levies a $0.55 fee for each $1,000 value of real property transferred in the City; the County Recorder imposes these fees and remits them to the City. Estimates are based on historical experience.
Sales taxes are the General Fund's second largest revenue source. The Town's 1 % Bradley Burns Sales Tax is levied on all merchandise. These funds are received directly from the State on a monthly basis.Measure Dis the five year 1/2 cent sales tax passed in November, 2012 and expired April 2017. Measure C is the 1 O yr renewal and increase of the add-on sales tax from 1/2 cent to 3/4 cent. Revenue estimates are based on projections from Avenu, the Town's sales tax consultant.
Franchise Fees - Garbage, Gas & Electric, Cable: The Town receives franchise fees from various public utilities and other corporations who furnish gas, electric, water, Cable TV, refuse or similar services to citizens living within town boundaries.
Town of Fairfax GENERAL FUND
REVENUE DETAIL FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 Actual Actual ADOPTED Projected DRAFT
01-030-301 Business Licenses 133,184 102,108 120,000 97,044 100,000 01-040-401 Vehicle Code Fines 14,522 21 ,739 30,000 16,045 20,000 01-040-402 Parking & Other Fines 86,531 47,372 100,000 32,833 60,000 Total Fines & Licenses 234,236 171,219 250,000 145,922 180,000 01-050-501 Rents - Women's Club and Other 1,200 10,597 10,000 10,000 10,000 01-050-504 Rents - Pavilion weddings etc 0 0 2,000 2,000 2,000 01-050-506 Rents - Pavilion - Other 3,800 6,155 2,000 2,865 2,000 01-050-507 Janitor.Maint fees 0 200 300 113 200
Total Rental & Maintenance Fees 5,000 16,952 14,300 14,978 14,200 01-050-500 Interest Earnings - Bank 204 0 1,300 1,300 1,300 01-050-502 Interest Earnings - LAIF 3,423 27,966 18,000 117,709 120,000 Total Investment Earnings 3,627 27,966 19,300 119,009 121,300 01-060-607 Homeowner's Property Tax Rebates (HOPTR) 12,829 12,664 13,000 13,000 13,000 01-060-614 State Aid 32 160 0
01-060-615 Police Training Reimbursement (POST) 2,482 4,262 9,000 9,000 9,000 01-060-xxx State Planning Grants 0
01-060-699 Other & Miscellaneous Revenues & WC 7,173 8,242 15,000 15,000 15,000 01-070-702 Environmental Grants (e.g., ZWM, CalRecycle) 17,145 32,863 40,000 40,000 40,000 Total Revenues From Other Agencies 39,661 58,191 77,000 77,000 77,000 01 -080-802 Sale Of Maps & Publications/Copies 1,475 2,053 1,500 1,500 1,500 01 -080-803 Special Police Services (includes booking fees) 46,381 61,883 6,820 6,820 6,820 01-080-804 Police Dispatch Services 98,000 114,000 114,000 127,000 01-080-814 Miscellaneous - General 12,589 7,110 17,000 17,000 17,000 01-080-903 General Recreation 0 0 4,000 4,000 4,000
01-090-508 Recreation Rentals 0 165 6,000 6,000 6,000
01-090-790 Recreation Fundraising 1,310 3,586 14,000 14,000 14,000 01-090-822 Recreation Summer Camp Fees (3,544) (602) 15,420 15,420 15,420 01-090-904 Recreation Classes & Partnerships 39,820 67,137 21 ,788 40,354 40,000 Total Charges For Current Services 196,031 141,332 200,528 219,094 231,740 01 - GENERAL FUND TAXES & FEES 7,493,517 8,160,461 7,948,758 8,430,623 8,192,077 01 - GENERAL FUND TOTAL 7,972,072 8,576,122 8,509,886 9,006,626 8,816,317 Business Licenses - For the privilege of doing business within Town Limits, all businesses are assessed a business license fee in accordance with Municipal Code. The Town charges business license tax in accordance with the provisions of Government Code 37101.
Police Dispatch Services - The Town provides dispatch services to the Town of Ross and the College of Marin under an Intergovernmental Service Sharing agreement.
t:~:~ Town of Fairfax
I
GENERAL FUND
I ·" 24 Operating Budget
APPROPRIATIONS SUMMARY FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 Actual Actual ADOPTED Projected DRAFT
111 Town Council 21,958 28,249 29,019 31,006 29,013
112 Town Treasurer 3,969 3,718 4,462 4,069 4,475
116 Independent Auditor 43,220 59,103 69,300 69,300 66,338 121 Town Attorney 178,098 457,771 368,000 359,418 386,400 Total Town Council 247,245 548,840 470,781 463,793 486,226 211 Town Manager 213,542 222,550 262,321 265,969 274,142 221 Town Clerk 266,875 203,198 306,918 321,192 366,947 222 Elections 6,910 20,000 7,800 231 Personnel 105,410 125,094 204,957 202,776 198,907
241 Finance 362,061 346,326 398,128 392,408 404,764
Total General Administration 954,798 897,168 1,192,325 1,190,145 1,244,760 311 Planning 471,385 723,277 872,455 1,090,857 1,045,727 321 Building Inspection & Permits 225,670 238,269 254,472 246,615 262,335 Total Development Services 697,055 961,546 1,126,927 1,337,472 1,308,061 411 Police 3,371,137 3,295,817 3,776,572 3,748,183 4,276,678 418 Disaster Preparedness 140,225 7,604 24,000 8,627 14,078 421 Ross Valley Fire Service 2,485,316 2,734,716 2,799,690 2,837,620 2,954,275 Total Public Safety 5,996,677 6,038,136 6,600,262 6,594,430 7,245,031 510 Public Works Administration 260,300 396,832 500,719 492,679 368,451 511 Street Maintenance 362,303 424,801 442,657 461,858 521,957 512 Street Lighting & Traffic Signals 85,273 119,499 94,000 130,798 125,000 514 Climate & Environment 148,517 151,920 262,106
Total Public Works 707,876 941,132 1,185,893 1,237,256 1,277,514 616 Community Services 37,329 57,497 42,120 43,072 44,056 617 Recreation 66,784 63,043 75,955 67,855 94,330
621 Fairfax Recreation 178,162 200,705 139,106 129,574 122,227 622 Summer Camps 1,613 8,541 11,264 11,177 13,642
Total Recreation & Community Services 283,888 329,785 268,445 251,678 274,255 611 Park Maintenance 224,725 268,723 261,879 300,484 281,055 625 Rental Facilities-WC & Ballfield 58,133 76,053 82,117 54,422 71,664 911 Building Maintenence 29,937 (O)
Total Parks & Facility Maintenance 312,795 344,776 343,997 354,906 352,720 715 Non Departmental 728,394 780,406 1,365,987 1,067,980 1,260,695 TOTAL GENERAL FUND APPROPRIATIONS 9,928,729 10,841,789 12,554,616 12,497,659 13,449,262
r:-~~ Town of Fairfax
' "" GENERAL FUND
24 Operating Budget
APPROPRIATIONS by Object Salaries & I Benefits & I Retirement I Professional I Supplies & I Other I FY 2022-23 Wages Payroll Cost Services Tools Operating ADOPTED 111 Town Council 18,000 1,018 2,543 2,426 100 4,926 29,013 112 Town Treasurer 3,600 173 277 100 325 4,475
116 Independent Auditor 66,338 66,338
121 Town Attorney 386,400 386,400
10 Total Town Council 21,600 1,191 2,820 455,164 200 5,251 486,226 211 Town Manager 180,244 47,864 26,707 5,000 700 13,627 274,142 221 Town Clerk 257,125 66,320 16,338 20,513 110 6,541 366,947 222 Elections
231 Personnel 115,185 19,865 10,266 51,000 717 1,874 198,907 241 Finance 240,757 47,929 30,006 74,450 3,000 8,621 404,764 20 Total General Administration 793,312 181,978 83,318 150,963 4,527 30,664 1,244,760 311 Planning 389,398 105,223 84,298 432,538 3,859 30,411 1,045,727 321 Building Inspection & Permits 123,849 36,581 34,616 55,000 1,200 11,089 262,335 30 Total Development Services 513,247 141 ,804 118,914 487,538 5,059 41,500 1,308,061 411 Police 2,166,941 841,245 874,753 55,000 16,000 322,739 4,276,678 418 Disaster Preparedness 110 13,968 14,078
421 Ross Valley Fire Service 2,954,275 2,954,275
40 Total Public Safety 2,166,941 841,245 874,753 3,009,275 16,110 336,707 7,245,031 510 Public Works Administration 184,735 42,592 31,790 68,000 1,340 39,994 368,451 511 Street Maintenance 203,690 62,850 48,002 120,000 35,500 51,914 521,957 512 Street Lighting & Traffic Signals 40,000 85,000 125,000 514 Climate & Environment 36,442 22,852 8,325 192,487 1,000 1,000 262,106 so Total Public Works 424,867 128,294 88,118 420,487 37,840 177,908 1,277,514 616 Community Services 27,900 4,743 4,262 5,551 1,599 44,056 617 Recreation 61,396 8,751 12,983 10,000 1,200 94,330
621 Fairfax Recreation 56,907 4,043 4,553 25,000 4,000 27,725 122,227 622 Summer Camps 4,130 75 192 8,245 1,000 0 13,642
60 Total Recreation & CommunityServices 150,333 17,611 21,990 43,245 10,551 30,524 274,255 611 Park Maintenance 124,594 53,609 26,815 32,000 14,500 29,538 281,055 625 Rental Facilities-WC & Ballfield 17,228 8,681 1,378 6,000 2,000 36,377 71,664 911 Building Maintenence 53,000 6,000 (59,000)
61 Total Parks & Facility Maintenance 141,822 62,290 28,193 91,000 22,500 6,915 352,720 715 Non Departmental 102,602 251,266 4,410 902,417 1,260,695 71 TOTAL GENERAL FUND APPROPRIATIONS 4,212,122 1,477,015 1,218,106 4,908,937 101,197 1,531,886 13,449,262
31.3% 11.0% 9.1% 36.5% 0.8% 11.4% 100.0%
TOWN MANAGER
ORGANIZATION
This department is comprised of the following personnel:
• 5 elected Town Council Members (Council Members annually select a Mayor and Vice-Mayor)
• 1 Elected Town Treasurer • 1 Town Attorney appointed by the Town Council • 1 Town Manager appointed by the Town Council
Total= 6 elected officials, 1.0 FTE benefited employee, 1 Contracted Town Attorney 2022 - 2023 ACCOMPLISHMENTS • Hired on-going Public Works and Interim Planning Directors • Completed MOUS with all Fairfax employees and labor groups • Enhanced Town climate and environmental efforts
• Assisted Council with the adoption of ordinances and resolutions • Completed DEi training for all staff
• Provided more than 300 detailed staff reports at more than 29 Council Meetings 2023 - 2024 GOALS AND OBJECTIVES
The following are goals and objectives in addition to Town Council Goals:
• Hire on-going Planning and Building Services Director and Housing Specialist Planner
• Complete significant road maintenance and repair projects • Complete bridge projects in 2024
• Provide DEi training to Committees, Commissions, Council • Support Council's Strategic Goals with analysis, implementation, and communication
• Continue organizational analysis, consider new technologies, and space planning, to maximize staff productivity
• Update Council, Committee, and Personnel Policies and Practices
TOWN COUNCIL GOALS -STRATEGIC PLANNING CATEGORIES
The following are goals from the Strategic Planning Session and are not in order of priority.
• Address our housing needs
• Implement the climate action plan - achieve 2030 decarbonization • Focus on disaster preparedness and resiliency • Invest in the town's aging infrastructure
• Strengthen the town organization
TOWN COUNCIL GOALS - NEXT TWO YEARS
The following are Council goals for the next two years and are not listed in order of priority.
• Complete the Housing Element in the Fairfax way, enhance affordable housing • Focus on Climate and the Environment through implementation of a microgrid, decarbon ization, electrification
• Complete Capital Improvement (CIP) projects and provide infrastructure maintenance
• Review Town center (including traffic, parking, shared spaces) • Complete the Pavilion project
• Enhance fire resiliency and coordination for the community • Reduce vehicle miles travelled by residents and visitors • Onboard new staff and plan for staff succession • Increase diversity, equity and inclusion (DEi) in Fairfax
TOWN COUNCIL ACCOMPLISHMENTS
The following are accomplishments from approximately April 2022 to April 2023 - In no order of importance)
• Council is working together well
A. Address Our Housing Needs
• Selected new contractor and made progress on Housing Element • Implemented on-going parklet program • Adopted short term rental regulations • Adopted rent stabilization and just cause eviction ordinances • Adopted COVID eviction prevention • Adopted permit fee schedule B. Climate Action and Decarbonization by 2030
• Adopted green building reach codes
• Implemented all electric landscape equipment, including rebates for public • Foodware ordinance updated • 1st in Marin to adopt new building electrification, Ready Set Replace for residents • Actions taken to electrify Town buildings water heaters, stoves, and Town vehicles C. Disaster Preparedness and Resiliency
• Effective preparation for storms/Atmospheric Rivers
• Strengthened regional coordination via MWPA, Ready Marin, MMA, MCCMC • Communication regarding water resiliency
D. Invest in Aging Infrastructure
• Work to complete Meadow Way Bridge and other bridges
• Work on pavement program based on best available PCI data • Working on storm drain infrastructure
• Significant repairs completed on Pine Dr, Wreden, Scenic, SFD, etc. • Park improvements: Peri Park Swing Set, Repaired Fence in Solinas Park E. Strengthen the Town Organization
• Hired Town Manager, Public Works Director (and previous interims), Interim Planning Director, Climate Action Coordinator and Fellow • Completed MOUs with FPOA, SEIU and updated unrepresented group • Hired Deputy Clerk/Admin Analyst
F. Commitment to Diversity, Equity, and Inclusion
• Completed DEi training for all staff • DEi subcommittee meetings • 1st town in CA to support AB2282 anti-hate-symbol policy. • Town Picnic featured Spahr Center vaccinations and Drag show • Menorah lighting
rt-~ Town of Fairfax FUND 01 GENERAL FUND
-
.,,,
-
2023-24 Operating Budget ACTIVITY 111 TOWN COUNCIL
ACTIVITY DESCRIPTION
The Town Council consists of five representatives elected at large by the citizens of Fairfax. Town Council is the policymaking legislative body of the Town and is responsible to the community for all programs and services it provides. The Council reviews proposals to meet community needs and initiates action for new programs. The Council also determines the ability of the Town to provide financing for various programs and services. The Council appoints various members of the community to commissions, boards and committees. The Council acts to influence local, regional and state policies favorable to the Town, through various organizations.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES 411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
492 WORKERS COMP 493 RETIREMENT 494 MEDICARE 496 PERS UAL/SIDEFUND
SUBTOTAL PERSONNEL
OPERATING EXPENSES
813 OFFICE SUPPLIES 815 PRINTING 822 PROFESSIONAL SERVICES 842 SPECIAL DEPT SUPPLIES 861 BUS.MEET/CONF. 862 DUES & SUBSCRIPTIONS 890 MISCELLANEOUS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
COUNCILMEMBERS/MAYOR
Total Full Time Equivalent Employees
SEE NOTE SEE NOTE SEE NOTE
FY 2020-21
Actual
18,014
745
1,096
236
20,091
-
98 750
246
250
-
523
1,867
21,958
5.00 5.00
NOTES: 822 Includes State Lobbyist - Calif League of Cities FY 2021-22
Actual
17,250
681
930
226
1,579
20,666
72 98
4,972
871
1,047
-
523
7,583
28,249
5.00 5.00
861 LOCC - New Councilmember orientation/ MCCMC events
862 Zoom (for meetings)
FY 2022-23
ADOPTED
18,000
706
832
236
1,900
21,674
105 105
2,310
525
2,775
525
1,000
7,345
29,019
5.00 5.00
FY 2022-23
Projected
18,018
941 916
241
1,627
21,744
96 -
4,109
843
3,714
-
500
9,262
31,006
5.00 5.00
FY 2023-24
DRAFT
18,000
569
846
241
1,905
21,561
100 100
2,426
551
2,775
500
1,000
7,452
29,013
5.00 5.00
¢ ~-~ Town of Fairfax FUND 01 GENERAL FUND 24 Operating Budget 112 TOWN TREASURER ... ACTIVITY
ACTIVITY DESCRIPTION
The Treasurer is elected to provide assistance to the Town Council and Town staff regarding the Town's investments and assist in reviewing the overall management of the Town's finances and annual audit. Resolution 2571 adopted by the Council on August 6, 2008 established additional duties and authorized compensation for the Town Treasurer of $300 per month.
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24
PERSONNEL
401 REGULAR SALARIES 411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES 461 OVERTIME 491 HEALTHINSURANCE
492 WORKERS COMP 493 RETIREMENT 494 MEDICARE 495 FICA/PTS
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT. 731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING 822 PROFESSIONAL SERVICES 842 SPECIAL DEPT SUPPLIES 861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
TOWN TREASURER
Total Full Time Equivalent Employees
NOTES:
Actual Actual
-
-
-
3,600 3,450
48 -
156
161 170
52 51
-
3,969 3,718
3,969 3,718
1.00 1.00
1.00 1.00
ADOPTED Projected DRAFT
---
3,600 3,600 3,600
--
144 144 114
277 277 288
48 48 48
-
4,069 4,069 4,050
105 100 130 125 158 200
393 425
4,462 4,069 4,475
1.00 1.00 1.00
1.00 1.00 1.00
Town of Fairfax FUND 01 GENERAL FUND
2023~ 24 Operating Budget ACTIVITY 116 INDEPENDENT AUDITOR
ACTIVITY DESCRIPTION
In conformance with State regulations the Town is audited each year by a qualified CPA firm hired by the Town Council to ensure the Town financial statements conform to Generally Accepted Accounting Procedures (GAAP).
The current auditors are Maze & Associates Accountancy Corporation of Pleasant Hill, CA.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES 411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
461 OVERTIME 491 HEALTHINSURANCE
492 WORKERS COMP
493 RETIREMENT 494 MEDICARE
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT. 731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING
821 OUTSIDE SERVICES SEE NOTE
822 PROFESSIONAL SERVICES SEE NOTE 842 SPECIAL DEPT SUPPLIES 861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
Total Full Time Equivalent Employees
NOTES:
FY 2020-21
Actual
43,220
43,220
43,220
0.00 FY 2021-22
Actual
10,833
48,270
59,103 59,103
0.00 FY 2022-23
ADOPTED
18,900
50,400
69,300
69,300
0.00 FY 2022-23
Projected
18,900
50,400
69,300 69,300
0.00 821 Preparation of State Controller's Report, Single Audit, GASS 68 reports & third party reports 822 Auditor Contract - Maze & Associates
FY 2023-24
DRAFT
16,000
50,338
66,338
66,338
0.00 c:~-~ Town of Fairfax FUND 01 GENERAL FUND
2023~ 24 Operating Budget ACTIVITY 121 TOWN ATTORNEY
ACTIVITY DESCRIPTION
The Town Attorney is appointed by the Town Council and is responsible for the administration of legal affairs of the Town.
The Attorney represents the Town in lawsuits, litigation and hearings, and reviews all ordinances, contracts and other legal documents and renders legal advice and opinions for the Town. The Town Attorney attends all Council Meetings.
The Town Attorney is Best, Best & Krieger (including Janet Coleson) in Walnut Creek.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES 411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES
461 OVERTIME 491 HEALTHINSURANCE
492 WORKERS COMP 493 RETIREMENT 494 MEDICARE
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT. 731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING
821 OUTSIDE SERVICES SEE NOTE
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
Total Full Time Equivalent Employees
NOTES:
FY 2020-21
Actual
178,098
178,098
178,098
0.00 FY 2021-22
Actual
457,771
457,771 457,771
0.00 FY 2022-23 I
ADOPTED
368,000
368,000 368,000
0.00 FY 2022-23
Projected
-
-
-
-
--
-
-
359,418
--
-
-
-
359,418 359,418
0.00 821 Additional assistance with planning issues; more robust review; PERS issues; Emergencies
FY 2023-24
DRAFT
386,400
386,400 386,400
0.00 Town of Fairfax FUND 01 GENERAL FUND
2023~ 24 Operating Budget ACTIVITY 211 TOWN MANAGER
ACTIVITY DESCRIPTION
The Town Manager is responsiblle for carrying out Town Council policy and directing all Town departments. Specific responsibilities include preparation of the annual budget, representing the Town in negotiations with employee groups, advising the Council on the financial condition and needs of the Town. The Town Manager prepares the agenda for each Town Council meeting and reviews and approves all staff reports in the agenda packet, attends all council meetings.
The Manager seNes as Human Resource Director, and participates in various regional efforts including the Ross Valley Fire Department JPA.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
461 OVERTIME 491 HEALTHINSURANCE
492 WORKERS COMP 493 RETIREMENT 494 MEDICARE 496 PERS UAL/SIDEFUND 611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT. 731 BLDG-GROUNDS MAINT.
801 WATER
802 POWER 804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES 822 PROFESSIONAL SERVICES
861 BUS.MEET/CONF.
FY 2020-21
Actual
201,005
-
-
1,627
767
804
2,031
715
1,275
-
250
862 DUES & SUBSCRIPTIONS SEE NOTE 5,067
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
TOWN MANAGER
INTERIM TOWN MANAGER
ADMINISTRATIVE ASSISTANT II
Total Full Time Equivalent Employees
NOTES:
862 ICMA/CMMF/+ 822 Consulting seNices
12,537
213,542
0.60 0.25
0.85 FY 2021-22
Actual
207,282
-
-
4,404
632
1,246
2,123
488
1,390
-
975
4,010
15,268
222,550
0.60 0.25
0.85 FY 2022-23
ADOPTED
174,486
7,337
26,896
7,448
19,626
2,493
7,081
3,192
248,559
420
105
4,052
473
840
1,575
420
735
368
1,625
3,150
13,762
262,321
0.70 0.25
0.95 FY 2022-23
Projected
174,486
7,337
26,896
7,448
19,626
2,493
7,081
3,192
248,559
-
-
1,838
1,565
1,689
2,037
599 505
6,670
1,552
955
17,410
265,969
0.70 0.25
0.95 FY 2023-24
DRAFT
180,244
7,593
25,245
7,773
21,094
2,574
7,100
3,192
254,815
2,927
1,600 1,700
2,100
600
700
5,000
1,700
3,000
19,327
274,142
0.70 0.25
0.95 TOWN CLERK/ELECTIONS
In Fairfax, the Town Clerk is an elected position, with the elected Clerk responsible to the voters directly. Many of the duties of the Clerk are mandated by Government Code, and include conducting elections; recording , publication, filing, indexing, and safekeeping of Town Council proceedings; authenticating official records on behalf of the Town; maintaining the Town Code; serving as custodian of official Town records; publishing legal notices; filling public records requests; serving as filing officer for economic interest and campaign disclosure statements; and serving as the financial disclosure officer. This department is also responsible for managing the Town website, newsletters, publications, social media, outreach, surveys, and the IT program. The Department has two staff members: the Town Clerk/Deputy Town Clerk/Assistant to the Town Manager and the Deputy Town Clerk/Administrative Analyst. 2022 - 2023 ACCOMPLISHMENTS
• Implemented hybrid meetings with CMCM TV for Town Council and Planning Commission
• Hosted and supported 27 Town Council meetings
• Conducted successful recruitment for Deputy Town Clerk/Administrative Analyst • Administered the 2022 General Municipal Election, with six candidates and one measure
• Received and processed four "Intent to File Initiative" documents and one referendum petition
• Transitioned from in-house Communication Coordinator to contractual interim provider; coordinated all Town communication efforts (website, newsletter, social media) • Supported IT needs of staff including onboarding/offboarding of multiple staff members; acquired hardware, licenses, email boxes; provided training and support; coordinated contractual IT support, including software and equipment upgrades, network refresh and upgrades to cyber security • Negotiated new leases for copiers and coordinated installation • Coordinated the online and print updates to the Town Code 2023 - 2024 GOALS AND OBJECTIVES
• Adopt electronic signatures ordinance
• Update the records retention schedule
• Deploy records digitization project
C:·:J Town of Fairfax FUND 01 GENERAL FUND
- -~ 2023-24 Operating Budget ACTIVITY 221 TOWN CLERK
ACTIVITY DESCRIPTION
The Town Clerk's office is responsible for local elections; recording, publication, filing, indexing, and safekeeping of Town Council proceedings; preparation of Council meeting agendas and packets; updating and maintaining the Town Code; preparing, publishing, and posting legal notices; recording and certifying ordinances and resolutions ; serving as custodian of and certifying official Town records; filling public records requests; serving as filing officer for economic interest and campaign disclosure statements under the Political Reform Act; and administering the Oath of Office. This department is also responsible for the Town website and newsletter. The Town Clerk is an elected position without compensation. As of May 2023, the department is comprised of two staff positions: the Deputy Town Clerk/Assistant to the Town Manager and the Deputy Town Clerk/Admin Analyst.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES 411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES 491 HEALTHINSURANCE 492 WORKERS COMP 493 RETIREMENT 494 MEDICARE 496 PERS UAUSIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
731 BLDG-GROUNDS MAINT.
801 WATER 804 TELEPHONE 811 POSTAGE
813 OFFICE SUPPLIES 814 LEGAL ADS
821 OUTSIDE SERVICES SEE NOTE 822 PROFESSIONAL SERVICES SEE NOTE 842 SPECIAL DEPT SUPPLIES 861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
DEPUTY TOWN CLERK/ ASST TO TOWN MGR
MARKETING & COMMUNICATIONS SPECIALIST
DEPUTY TOWN CLERK/ADM IN ANALYST
Total Full Time Equivalent Employees
NOTES:
FY 2020-21 FY 2021-22
Actual Actual
122,038 124,006
64,676 -
2,484 2,484
- -
30,086 28,283
7,158 8,821
14,433 9,570
2,633 1,768
- -
1,560 920
245,068 175,853
- -
3,746 4,443
- -
906 826 555 488
1,024 898
239 648
6,353 5,565
8,774 14,242
167 185
40 51
- -
21,806 27,345
266,875 203,198
0.75 1.00
0.50 0.25
1.00 1.50
821 Website platform (Proud City); Survey Monkey; Constant Contact f--------~~ 822 Town Code updates; Minutes Clerk
FY 2022-23 FY 2022-23 FY 2023-24
ADOPTED Projected DRAFT
142,433 142,433 249,754
69,749 69,749
6,848 - 7,371
-
31,482 31,482 50,054
8,821 8,821 8,199
16,338 16,338 19,980
2,952 2,952 3,465
- - -
1,560 1,560 960
280,182 273,334 339,783
- - -
4,071 4,071 2,946
- - -
525 738 551
525 598 551
525 564 551
420 423 441
5,250 6,444 5,513
15,000 34,722 15,000
105 255 110 105 42 1,000
210 - 500
26,736 47,858 27,164
306,918 321,192 366,947
1.00 1.00 1.00
0.50 0.10
1.00 1.50 1.10 2.00
Town of Fairfax FUND 01 GENERAL FUND
.
... 24 Operating Budget ACTIVITY 222 ELECTIONS
ACTIVITY DESCRIPTION
The Town Clerk serves as the Town Elections Official and the Filing Officer for campaign finance statements. Local regular elections for Town offices (5 Councilmembers, 1 Treasurer, and 1 Clerk) are held every two years (to stagger the 4-year terms) in November of even-numbered years. The Town consolidates its local elections with the County of Marin, with costs shared by all the local agencies, school districts, and special districts. The cost is generally between $1.75 and $3.00 per registered voter. Fairfax has approximately 5,877 registered voters. There is no election in 2023.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES 411 REG PART-TIME SALARIES 415 ACCRUED LEAVE CASHOUT 421 TEMP EMPLOYEES 491 HEALTHINSURANCE
492 WORKERS COMP
493 RETIREMENT 494 MEDICARE
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT. 731 BLDG-GROUNDS MAINT.
801 WATER 804 TELEPHONE
811 POSTAGE 813 OFFICE SUPPLIES 814 LEGAL ADS 815 PRINTING 821 OUTSIDE SERVICES 822 PROFESSIONAL SERVICES SEE NOTE 842 SPECIAL DEPT SUPPLIES 861 BUS.MEET/CONF. 862 DUES & SUBSCRIPTIONS 890 MISCELLANEOUS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
DEPUTY TOWN CLERK/ ASST TO TOWN MGR
TOWN CLERK
Total Full Time Equivalent Employees
NOTES:
822 Election consolidation cost
FY 2020-21
Actual
6,910
-
6,910 6,910
0.00 FY 2021-22
Actual
-
-
0.00 FY 2022-23
ADOPTED
20,000
20,000 20,000
0.00 FY 2022-23
Projected
-
7,800
-
7,800 7,800
0.00 FY 2023-24
DRAFT
0.00 c,:;: Town of Fairfax FUND 01 GENERAL FUND
... 2023, 24 Operating Budget ACTIVITY 231 PERSONNEL
ACTIVITY DESCRIPTION
Personnel cost include contractual Human Resources (HR); legal and consulting services and other costs such as recruitment, testing, physical & psychological exams as required .
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES 461 OVERTIME 491 HEALTHINSURANCE
492 WORKERS COMP 493 RETIREMENT 494 MEDICARE 495 FICA/PTS 496 PERS UAUSIDEFUND 611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
636 OFFICE EQUIP REPLACEMENT
711 OFFICE EQUIP MAINT. 731 BLDG-GROUNDS MAINT.
801 WATER
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES 814 LEGAL ADS 815 PRINTING
821 OUTSIDE SERVICES SEE NOTE
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES SEE NOTE
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
TOWN MANAGER
FINANCE DIRECTOR
PART-TIME ACCOUNTANT
Total Full Time Equivalent Employees
NOTES:
FY 2020-21
Actual
35,473
20,448
658
--
5,282
1,883
5,988
772
--
173
70,677
-----
-
-
7,488
25,000
84 2,162
--
34,734
105,410
0.10 0.10 0.10
0.30 FY 2021-22
Actual
32,665
13,764
5,345
-
2,327
3,669
1,837
3,556
775
-
1,540
340
65,819
------
-
--
58,898
-
377
-
-
-
59,275
125,094
0.10 0.10 0.10
0.30 821 Preemployment services, Special attorney fees & HR Consultant 822 Recruiting for key staff positions
842 Staff recognition
FY 2022-23
ADOPTED
81,308
12,495
3,863
12,629
4,020
10,266
1,345
-
1,564
127,490
--
-
-
--
525
-
25,000
50,000
683
840
420
-
77,468
204,957
0.30 0.10 0.10
0.50 FY 2022-23
Projected
81 ,308
12,495
3,863
-
-
12,629
4,020
10,266
1,345
--
1,564
127,490
-
--
-
-----
25,000
50,000
286
-
-
-
75,286
202,776
0.30 0.10 0.10
0.50 FY 2023-24
DRAFT
98,699
12,495
3,991
11,875
4,199
11 ,102
1,391
-
1,564
145,316
------
551
-
25,000
26,000
717
882
441
-
53,591
198,907
0.30 0.10
0.10 0.50
FINANCE DEPARTMENT
2022-23 ACCOMPLISHMENTS:
• Renegotiated multiyear MOUs with three bargaining units within the budgeted goal of 5%
• Completed new budget documents for FY22-23 year (three documents of 125 pages each) with added departments. Kept with in Gann limitations and reserve goals with inflation increases built in.
• Completed and presented audit of FY21 financial statements with "clean" opinion. Worked with auditors to finish 2022 audit with no changes required. • Worked with Fairfax Festival organizers to bring back the Festival with better financial controls.
• Worked with planning to implement short term rental tracking system including online application and payment process.
FINANCE DEPARTMENT
FY 2023-24 GOALS AND OBJECTIVES:
• Continue implementing Tyler lncode accounting software program to expand access and end-user training to all departments including cash receipts, fixed assets, permits, project accounting, CAFR software (for financial reports), and budgeting. • Continue with electronic document management system of current and historical documents with the goal to archive, as well as to make them available for ease of research and public information.
• Continue restructuring the budget to create a cohesive articulating document including five-year Capital Improvement projections and additional exhibits for demographics and personnel
• Continue research for new revenue streams & cost saving measures • Explore web based business license applications • Continue update of personnel rules with Town Manager.
Town of Fairfax FUND 01 GENERAL FUND
·
-
-
2023/ 24 Operating Budget .. ACTIVITY 241 FINANCE
ACTIVITY DESCRIPTION
The Finance Department is responsible for all the Town financial and accounting operations, payables, receivables, retirement, payroll, and managing portions of the insurance requirements for the town. They oversee business license collection, prepare monthly revenue & expenditure reports, and maintain the fixed asset inventories on an annual basis. The department prepares financial reports mandated by the State, the County of Marin, and other agencies.
The Finance Department also prepares and oversees budget preparation.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES 411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES 491 HEALTHINSURANCE
492 WORKERS COMP
493 RETIREMENT
494 MEDICARE
495 FICA/PTS 496 PERS UAL/SIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERA TING EXPENSES
711 OFFICE EQUIP MAINT. 731 BLDG-GROUNDS MAINT.
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
815 PRINTING
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
890 MISCELLANEOUS
SUBTOTAL OPERA TING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
FINANCE DIRECTOR
PART-TIME ACCOUNTANT (2) PART-TIME OFFICE ASST
Total Full Time Equivalent Employees
SEE NOTE SEE NOTE
FY 2020-21
Actual
131 ,075
99,833
-
1,093
24,466
8,037
20,839
3,239
--
1,238
289,819
1,627
750
612
2,959
-
3,666
61 ,816
79 315
418
72,242
362,061
0.90 0.50
0.10 1.50
FY 2021-22 FY 2022-23 FY 2022-23
Actual ADOPTED Projected
122,848 153,424 153,424
67,202 74,564 74,564
6,163 6,471 6,471
2,892 5,000 5,000
25,265 26,173 26,173
7,972 9,347 9,347
19,591 21,198 21 ,198
2,865 3,128 3,128
- 981 981
13,744 5,757 5,757
1,305 1,964 1,964
269,847 308,007 308,007
- -
4,443 4,071 1,847
826 1,050 738
488 840 1,043
2,619 1,785 2,410
- - -
2,156 9,450 9,450
64,696 69,250 65,800
475 525 509
715 1,050 990
62 2,100 1,614
76,479 90,121 84,402
346,326 398,128 392,408
0.90 0.90 0.90 0.70 0.70 0.70 0.10 0.10 0.10
1.70 1.70 1.70
NOTES: 821 Bank charges/analysis, GASB 34 compliance, tax audits, actuarial study, CPA review, Assistance with implementaion of accounting software
822 Merchant fees, bank analysis; Contract revenue analysis (sales & property tax; TOT) Software licenses; Govlnvest (GASB 75 actuarial)
FY 2023-24
DRAFT
158,583
77,174
6,634
5,000
27,434
7,652
24,234
3,234
1,011
5,772
1,964
318,692
-
2,946
900
1,100
3,000
-
9,450
65,000
525
1,050
2,100
86,071
404,764
0.90 0.70
0.10 1.70
PLANNING & BUILDING SERVICES
2022 - 2023 ACCOMPLISHMENTS
• COVID-19 crisis response, including:
o Issuing Temporary Outdoor Use business permits
o Publishing public information o Adopting and implementing a virtual meetings platform o Enforced COVID-19 complaints o Providing Town Hall in-person services under COVID protocols • Permits and Zoning Enforcement Mid 2022-to-date
o Issued 14Use Permits, 27 Variances, 14 Design Reviews, 10 Hill Area Residential Developments, 10 Encroachment Permits, 5 Excavation Permits, 6 Tree Permits,
o Approved 11 Accessory Dwelling Units (ADUs) /Junior Accessory Dwelling Units (JADUs)
o Issued 464 construction permits with $13,980,062.00 in valuation o Reviewed, and issued permits for 71 solar systems o Reviewed, and issued permits for 33 battery back-up systems o Wrote 48 Residential Resale Inspection Reports o Worked on 35-50+ requests for information and planning services per day. o Implemented outdoor dining program
• Planning Commission
o Worked on the Objective Design and Development Standards (ODDS):
draft toolkit pending, public outreach, historic (held 2 meetings and 1 subcommittee review)
o Conducted public hearings and reviews on 25 projects involving 91 discretionary permit applications, including 2 new houses o Made recommendations to the Town Council on the following Town Code and Zoning Ordinance amendments:
o SB 9 Ordinance
o Town Code Chapter 12.32 amendments and Zoning Code amendments to accommodate parklets
o Short Term Rentals Ordinance o Two Unit Projects Ordinance • Housing Element Work Program:
o Continued to gather public input about the Housing Element, and continue to post informational articles to Town Newsletter and Website o Initiated a promotional program for ADUs/JADUs
2023 - 2024 GOALS AND OBJECTIVES
• Complete updates of Housing, Safety, and Land Use Elements. • Complete adoption of ODDS process
• Complete Re-zoning process as described in the draft 6th Cycle Town's Housing Element
• Improve public services functionality of Tyler Technologies for Planning and Building
• Convert current part-time Assistant Planner position to full-time, and hire a Housing Specialist in the Assistant Planner category
• Work towards adding a Building Inspector position.
• Launch the Short Term Rental licensing program.
Special Note for Planning and Building Services Department Rent Stabilization and Just Cause Eviction Ordinances were adopted in November 2022, which are in effect, but the programs have not been implemented at the direction of Town Council. The following estimated costs have not been included in this budget, nor have estimated revenues from the associated permit fees been included in this budget. To begin the program, Town Council Resolution authorizing implementation is needed.
Registration system platform $25,000 set up costs, $25,000 annual service
Staff to review/approve registration platform New staff is needed for this submissions, manage program contractors, program, but it is unclear how provide Town expertise many staff are needed at this time Landlord/Tenant Informational Service Estimates not yet received Legal Aid of Marin $0 for first 18 months Berkeley Rent Board for Hearings $40,000 annually (not to exceed) Mailings, enforcement, office furniture and Estimates not yet known supplies
g:::~ Town of Fairfax FUND 01 GENERAL FUND
,,. 2023-24 Operating Budget ACTIVITY 311 PLANNING
ACTIVITY DESCRIPTION
The Department of Building & Planning Services provides staff services to the public at the front counter at Town Hall, to the Town Council, Planning Commission/Design Review Board, related to the creation and implementation of planning and land use policies and regulations in Fairfax. Department staff also oversees the contracted work of a Town Civil Engineer, the work of a planning consultant and sub-consultants assisting in the General Plan-related work programs and/or the Zoning Ordinance update as well as special environmental review (CEQA) tasks. The Planning Division processes "entitlement" permit applications, and oversees the enforcement of Town ordinances that govern the development and use of property within the community.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES 411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES 491 HEALTHINSURANCE
492 WORKERS COMP.
493 RETIREMENT 494 MEDICARE
495 FICA/PTS
496 PERS UAUSIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
731 BLDG-GROUNDS MAINT.
802 POWER 804 TELEPHONE
811 POSTAGE
812 REPRODUCTION 813 OFFICE SUPPLIES
814 LEGAL ADS
815 PRINTING
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
PLANNING & BUILDING DIRECTOR
PRINCIPAL PLANNER
ASSISTANT PLANNER ADMIN ASSISTANT II
INTERIM PLANNING DIRECTOR
PLANNING INTERN
Total Full Time Equivalent Employees
SEE NOTE
SEE NOTE
SEE NOTE
SEE NOTE
SEE NOTE
NOTES: 411 Planning Commission minutes
FY 2020-21
Actual
241 ,920
63,106
-
51 ,733
12,765
35,809
4,068
-
720
410,119
1,628
402
1,721
767 743
2,948
158
-
50,057
1,815
27 1,000
-
61,265
471,385
1.00 1.00
0.50 0.25 0.10
2.85 814 Housing Element & zone changes updates
FY 2021-22 FY 2022-23 I FY 2022-23 I
Actual ADOPTED Projected
171,237 225,398 178,610
103,706 42,888 52,901
19,328 13,333 13,333
252 -
50,502 65,548 65,548
14,272 14,272 14,272
30,398 35,885 35,885
4,069 4,777 4,777
- 1,608 1,608
35,973 41,662 41 ,662
8,498 1,920 1,920
438,235 447,291 410,516
4,618 4,093 1,862
623 473 844
1,798 1,575 1,712
745 2,100 738
645 10,500 860
2,808 2,100 917
262 1,575 329
1,726 2,100 81
266,083 375,223 669,350
4,639 15,750 3,249
4 1,575 397
1,092 2,100 -
- 6,000 -
285,042 425,163 680,341
723,277 872,455 1,090,857
0.80 1.00
1.00 1.00 1.00
0.50 0.50 0.50
0.25 0.25 0.25
0.50 0.10 0.10 0.10
2.65 2.85 2.35
821 Includes outside services for HE update, ODDS, lnclusionary Hsg, and ADUs 822 Televise, Zoom Planning Commission & Housing Element mtgs, GIS 862 Marin Maps
FY 2023-24
DRAFT
386,998
2,400
15,354
69,626
12,880
40,890
5,443
-
43,408
1,920
578,919
2,968
496
1,654
2,205
11 ,025
2,205
1,654
2,205
416,000
16,538
1,654
2,205
6,000
466,808
1,045,727
1.00 1.00
2.00 0.25
4.25 Town of Fairfax FUND 01 GENERAL FUND
"• 2023~ 24 Operating Budget ACTIVITY 321 BUILDING INSPECTION & PERMITS
ACTIVITY DESCRIPTION
The Building Inspection Division provides "building" permits for construction activity and and code enforcement related to the California Building Code.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
491 HEALTHINSURANCE
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE 496 PERS UAUSIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
711 OFFICE EQUIP MAINT.
722 VEHICLE MAINTENANCE
731 BLDG-GROUNDS MAINT.
802 POWER 804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
861 BUS.MEET/CONF.
862 DUES & SUBSCRIPTIONS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
BUILDING OFFICIAL
ASST BUILDING OFFICIAL ADMIN ASSISTANT II
Total Full Time Equivalent Employees
SEE NOTE
SEE NOTE SEE NOTE SEE NOTE SEE NOTE
FY 2020-21
Actual
109,812
4,504
21,390
4,578
14,273
1,555
15,000
720
171,832
-
3,496
1,627
402
1,701
653
1,055
43,653
301 951
53,838
225,670
0.75 0.25
1.00 NOTES: 722 Fuel & upkeep on Building Official Vehicle 821 Coastland Engineering plan check, Town Engineer
FY 2021-22
Actual
107,945
4,617
22,302
5,006
13,364
1,583
14,112
4,190
173,118
-
4,531 4,478
623
1,798
509
1,311
46,101
2,778
399
2,623
65,151
238,269
0.75 0.25
1.00 FY 2022-23
ADOPTED
118,900
4,848
23,604
4,902
14,744
1,656
16,984
720
186,358
321
3,500
4,093
500
1,500
500
1,200
50,000
5,000
1,000
500
68,114
254,472
0.75 0.25
1.00 822 Janitorial allocation; scanning building plans /relief building inspector 861 Building official/lCBO meetings
862 Professional membership renewals for Building Official
FY 2022-23
Projected
118,900
4,848
23,604
4,902
14,744
1,656
16,984
1,415
187,053
-
3,061
1,857
844
1,713
623 689
46,791
3,520
-
464
59,562
246,615
0.75 0.25
1.00 FY 2023-24
DRAFT
123,849
4,969
25,089
4,079
17,587
1,724
17,029
720
195,046
321
3,500
2,968
900
1,800
600
1,200
50,000
5,000
500 500
67,289
262,335
0.90 0.25
1.15 POLICE DEPARTMENT
The Fairfax Police Department (FPO) has the overall responsibility for all criminal investigations, criminal apprehension, crime prevention, traffic enforcement and safety, parking enforcement and related programs, public safety awareness programs, computer aided 9-1-1 dispatch center (which also serves the communities of Ross and the College of Marin). It operates a staffed police lobby open to the public 24 hours a day; comprehensive records management; information technology within the police network; property and evidence management; special event management; ABC (alcoholic beverage control) evaluations and approvals; emergency management/disaster planning; personnel services, including payroll management, recruitment, and departmental training .
MISSION
Preventing Crime; Enforcing laws; Resolving community problems; Improving the quality of life.
ORGANIZATION
The department is budgeted for 17 full time positions. 11 sworn Police Officers and 6 non-sworn employees (5 dispatchers and 1 Police Service Technician), and 7 part time employees. (1 Police Reserve, 1 Police Cadet, and 5 part time dispatchers)
The department is comprised of the following full and part time Classifications which in this fiscal year are intended to be filled as follows:
• 1 Police Chief
• 0 Lieutenant • 3 Sergeants • 1 Corporal • 6 Patrol Officers • 1 Frozen Police Officer position (unfilled since 10/2005) • 5 Dispatchers • 1 Police Service Technician • 1 reserve Police Officer (part time /hourly as needed) • 4 reserve Dispatchers (part time/hourly as needed) • 1 Police Services Technician (part time hourly) • 1 Police Cadet (part time hourly)
Total: 17 full time employees (FTE's)
7 part time reserve employees
As classifications remain the same, the filling of those positions is fluid based on the needs of the organization and qualifications and capabilities of employees to fill these classifications The Fairfax Police Department by nature through our services to the community generates approximately $1.8 million of revenue that is allocated to Town General Fund and other Town Accounts.
2021 - 2022 ACCOMPLISHMENTS
• Completed POST Mandated training for all full-time and part-time personnel. • Completed NIBRS transition and DOJ reporting .
• Continue implementing the Next Gen Marin Emergency Radio Authority (MERA) project for FPD and Public Works.
• Continue implementing the New 9-1-1 Dispatch Online Phone System (100% paid for by State 911 funding)
• Continue migration to Rapid Deploy Text to 9-1-1 solution. • Continue RIPA Reporting to DOJ and RIPA Dashboard transparency efforts on FPD Website.
• Continue website updating for police transparency efforts and offer more web services. • Continue to upgrade Police Vehicle Fleet to low emissions Hybrid/EV options. • Acquired additional resources for specialized investigative matters through SIU MOU agreement/partnership.
• Provided patrol support for Ross Police Department through shared services MOU. 2023 - 2024 GOALS AND OBJECTIVES
• Expand electric vehicle and hybrid fleet for Fairfax PD and phase out existing gas powered vehicles.
• Obtain an EV charging infrastructure for Fairfax PD Fleet and Staff. • Complete POST mandated training for all employees. • Successfully pass all POST background and training audits. • Expand training opportunities to include Peace Officer Wellness and obtain additional grants.
• Continue to work on implementing Next Gen Marin Emergency Radio Authority (MERA) project for FPD and public works.
• Continue to implement RIPA with submissions to DOJ and evolve the presentation of that data on the RIPA "Dashboard" on the website.
• Upgrade Mobile Data Terminal (MDT) for patrol vehicle fleet. • Migrate to Rapid Deploy Text to 9-1-1 solution.
f!t:.-... Town of Fairfax FUND 01 GENERAL FUND
... - ~ 24 Operating Budget ACTIVITY 411 POLICE
ACTIVITY DESCRIPTION
The police department has the overall responsibility for all criminal investigations, criminal apprehension, crime prevention , traffic enforcement and safety, parking enforcement and related programs, public safety awareness programs, computer aided 911 dispatch center, which also serves the communities of Ross and the College of Marin. We operate a staffed police lobby open to public 24 hours a day; comprehensive records management; information technology within the police network; property and evidence management; special event management; ABC evaluations and approvals; emergency management/disaster planning; personnel services, including payroll management, recruitment and departmental training.
DEPARTMENT SUMMARY FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 Actual Actual ADOPTED Projected DRAFT
PERSONNEL
401 REGULAR SALARIES SEE NOTE 321 ,989 361,943 471,057 469,000 544,715 402 SAFETY SALARIES 1,191 ,240 1,154,586 1,278,188 1,250,000 1,502,226 415 ACCRUED LEAVE PAYOUT 145,174 32,757 50,000 50,000 70,000 421 TEMP EMPLOYEES 134,624 128,733 100,000 144,000 120,000 461 OVERTIME 128,672 145,874 175,000 230,000 200,000 481 HOLIDAY PAY 82,091 85,517 95,019 122,000 107,111 491 HEAL TH INSURANCE 196,425 237,850 285,471 247,471 325,484 492 WORKERS COMP. 73,598 69,942 85,337 85,337 90,389
493 RETIREMENT 238,600 220,601 267,508 250,508 320,716
494 MEDICARE 26,628 27,460 29,209 29,209 32,261
495 FICNPTS - 1,991 -
496 PERS UAL/SIDEFUND SEE NOTE 550,000 452,876 545,053 545,053 554,037 497 OVERTIME REIMB SEE NOTE (482) - (5,000) (35,000) (6,000) 498 TUITION REIMB 7,774 7,345 16,000 8,000 16,000
499 OTHER 62,650
611 ALLOWANCES 3,765 3,680 6,000 5,000 6,000
SUBTOTAL PERSONNEL 3,100,099 2,991,814 3,400,833 3,400,578 3,882,939 Allocation of Positions:
POLICE CHIEF 1.00 1.00 1.00 1.00 1.00 POLICE LIEUTENANT SERGEANT 3.00 3.00 3.00 3.00 3.00
CORPORAL 2.00 2.00 1.00 1.00 1.00
POLICE OFFICER 4.00 4.00 6.00 6.00 6.00 DISPATCHER 4.00 4.00 5.00 5.00 5.00 POLICE SERVICES TECH / CSO 1.00 1.00 1.00 1.00 1.00 Total Full Time Equivalent Employees 17.00 17.00 17.00 17.00 17.00 DISPATCHER, RESERVE 4.00 4.00 2.00 2.00 4.00
POLICE OFFICER, RESERVE 2.00 2.00 1.00 1.00 1.00
POLICE CADET 1.00 1.00 2.00 2.00 1.00 POLICE SERVICE TECH 1.00 1.00 1.00 1.00 1.00 NOTES: 401 Additon of one FTE non sworn Dispatcher to meet staffing needs. 496 See Fund 6 - Retirement for details; The Town refinanced the UAL which resulted in significant reduction in interest costs.
497 Reimbursible Overtime - Fairfax Festival and various special events
f!._: ._.; Town of Fairfax FUND 01 GENERAL FUND
-- :&. - 2023, 24 Operating Budget ACTIVITY 411 POLICE
DEPARTMENT SUMMARY FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 Actual Actual ADOPTED Projected DRAFT
OPERATING EXPENSES
631 COMM EQUIP REPLACE - 585 7,000 7,000 7,000
711 OFFICE EQUIP MAINTENANCE - 1,484 1,500 1,500 1,500
712 COMPUTER EQUIP MAINTENANCE SEE NOTE 28,975 43,900 68,000 58,000 72,000 721 FIELD EQUIP MAINTENANCE 716 467 1,000 1,000 1,000
722 VEHICLE MAINTENANCE 23,679 27,843 24,000 30,000 30,000 723 COMMUNICATION EQUIP MAINT 2,636 1,374 3,000 3,000 3,000 725 MERA DEBT SERVICE SEE NOTE 34,707 3,659 - - -
726 MERA MEMBERSHIP FEE 37,698 38,882 44,089 43,955 44,089 731 BLDG-GROUNDS MAINTENANCE 12,223 35,590 26,000 36,000 26,000 801 WATER 1,677 2,155 1,900 1,900 1,900
802 POWER 1,624 2,491 2,000 2,000 2,000
804 TELEPHONE SEE NOTE 25,811 26,695 35,000 25,000 35,000 806 FUEL 16,755 23,025 24,000 20,000 24,000
811 POSTAGE 608 1,387 2,000 2,000 2,000
812 REPRODUCTION 1,274 3,403 4,000 4,000 4,000
813 OFFICE SUPPLIES 2,988 2,161 3,000 3,000 3,000
815 PRINTING 2,685 3,252 4,000 4,000 4,000
822 PROFESSIONAL SERVICES SEE NOTE 32,665 26,884 55,000 30,000 55,000 841 SMALL TOOLS 11 93 500 500 500
842 SPECIAL DEPT SUPPLIES 10,376 11 ,868 12,500 12,500 12,500 851 UNIFORM 19,102 19,790 19,850 19,850 19,850
861 BUS.MEET/CONF. 342 1,980 5,000 5,000 5,000
862 DUES & SUBSCRIPTIONS 10,322 8,979 11,400 11,400 11 ,400 883 P.O.S.T. SEE NOTE 4,164 15,604 18,000 26,000 26,000 889 BOOKING FEES - 452 3,000 - 3,000
SUBTOTAL OPERA TING 271,038 304,003 375,739 347,605 393,739 TOTAL DEPARTMENT APPROPRIATION 3,371,137 3,295,817 3,776,572 3,748,183 4,276,678 NOTES:
712 Includes Records Management System maintenance contract and maintenance and repair of extensive in-house and mobile computer network and body cams. 725 Marin Emergency Radio Authority (MERA) - Costs are split with Public Works Dept 511 Note: MERA system debt paid off in FY21 .
804 Increase of $5,000 in pre MERA fiber system installation. 822 Firing range costs, blood analysis, website maintenance, evidence room alarm security, routine janitorial services, and the Prandi Childrens Center (forensic interview for child victims of violent crimes). External Investigation professional services; Body cam maintenenace 883 1-'ollce OttIcer ~tandards I raining wu~ I) - Partially state reimbursed (~EE 01-060-615)
Town of Fairfax FUND 01 GENERAL FUND
. ~·· 2023~ 24 Operating Budget ACTIVITY 418 DISASTER PREP & EOC
ACTIVITY DESCRIPTION
The Disaster Council (DC) was created by resolution and was activated as a result of the 2005/06 flood . The Mayor reconvenes the DC as needed. It is charged with reviewing the Town policies and procedures for emergencies and providing outreach and education to the residents & businesses of Fairfax. The Council is made up of representatives of local public safety agencies including the Sheriffs Office of Emergency Services, and disaster relief agencies such as the American Red Cross. The Emergency Operations Center (EOC) is located in the Firehouse and is manned by key Town staff in the event of declared emergencies.
DEPARTMENT SUMMARY
PERSONNEL
411 REGULAR PT SALARIES
492 WORKERS COMP 493 RETIREMENT 494 MEDICARE 496 PERS UAUSIDEFUND
SUBTOTAL PERSONNEL
OPERATING EXPENSES
804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES
821 OUTSIDE SERVICES
842 SPECIAL DEPT SUPPLIES
881 SPECIAL SERVICES
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
Total Full Time Equivalent Employees
NOTES:
SEE NOTE SEE NOTE
SEE NOTE
FY 2020-21
Actual
-
27,632
3,311
140,225 140,225
0.00 FY 2021-22
Actual
--
4,004
-
3,600
7,604 7,604
0.00 FY 2022-23
ADOPTED
I I
105
19,265
1,050
3,600
24,000 24,000
0.00 821 Marin County Sheriff OES ($4,300); disaster preparedness materials ($5,000) 842 Update data equipment in EOC
FY 2022-23
Projected
-
-
-
5,027
-
3,600
8,627
8,627
0.00 FY 2023-24
DRAFT
110
9,265
1,103
3,600
14,078 14,078
0.00 881 Agility Insurance Recovery $3,600/yr. In event Town facilities become inoperable due to disaster, insurance provider will bring in trailer with equipment (e.g, computers) for Town Hall to get up and running again.
Town of Fairfax
2023~ 24 Operating Budget
ACTIVITY DESCRIPTION
FUND
ACTIVITY
01 GENERAL FUND
421 ROSS VALLEY FIRE
The Fairfax Fire Department was merged with the San Anselmo Fire Department to form the Ross Valley Fire Authority in July 1982. The Sleepy Hollow Fire Protection District subsequently joined, as did the The Town of Ross in July, 2012.
The Authority is governed by a eight person board consisting of two representatives from each area. The annual budget is formulated by the Fire Chief and the Executive Officer. Funding for the Ross Valley Fire Dept operation budget is divided between the participating agencies. Fairfax's share is approximately 23.9% of the total. Each town owns and maintains their fire stations and is responsible for budgeting equipment replacement reserves and insurance on the station houses.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES 415 ACCRUED LEAVE CASHOUT 491 HEALTHINSURANCE 492 WORKERS COMP. 493 RETIREMENT 494 MEDICARE
SUBTOTAL PERSONNEL
OPERA TING EXPENSES (TOWN SHARE)
493 RVFS RETIREMENT SEE NOTE
721 FIELD EQ MAINT
724 RVFS OPEB LIAB
725 MERA DEBT SERVICE
881 RVFS CONTRACT
SUBTOTAL TOWN'S JPA CONTRIBUTION
730 INSPECTION/PREVENTION SEE NOTE 731 BUILDINGS & GROUNDS MAINT
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
FY 2020-21
Actual
286,528
-
126,290
-
2,092,330
2,505,148
(20,856)
1,024
2,485,316 2,485,316
FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24
Actual ADOPTED Projected DRAFT
342,301 395,767 395,767 388,453
72,907 82,716 82,716 85,198
11 ,944 14,852 14,852 15,662
- - - -
2,174,261 2,251,355 2,251,355 2,407,212
2,601,413 2,744,690 2,744,690 2,896,525
133,303 40,000 77,930 42,000
15,000 15,000 15,750
2,734,716 2,799,690 2,837,620 2,954,275
2,734,716 2,799,690 2,837,620 2,954,275
NOTES: 493 The Ross Valley Fire Department participates in CalPERS with two plans in effect. 730 Includes one time MWPA 20% funds for defensible space inspections/mitigations in yr 1; these funds will be passed thru to RVFD
Funding for Wildfire management is provided by grants in revenues NOTE: See Fund 5 for Fire Station improvements
Our JPA contribution consists of: FY19 FY20 FY21 FY22 Iner (Deer) FY23 BUD - Contract payment 1,943,947 2,092,330 2,174,261 2,251 ,355 155,857 2,407,212 - Side Fund - - - -- Retirement Unfunded Liability 193,370 286,528 342,301 395,767 (7,314) 388,453 - Apparatus Replacement 72,907 82,716 2,482 85,198 - O1-'t::B Prior Liability 201,546 126,L~U 11 ,944 14,ts5L tsl U 15,ooL - Mera Bond - - - - -
Total 2,338,863 2,505,148 2,601,413 2,744,690 151 ,835 2,896,525 % Change 4.67% 7.11% 3.84% 5.51% 5.53%
PUBLIC WORKS ADMINISTRATION
ORGANIZATION
The Public Works Director position was filled permanently in August 2022. The budget is for one full-time Director and .25 FTE of Building Inspector's hours. The Town also retains an engineering consultant to assist with the management and design of capital projects.
The budget provides funding for the Public Works Director to coordinate and manage the Capital Improvement Projects (CIP) program and to respond to general maintenance requests and needs throughout Town and assist with Encroachment Permits and Plan Review. Below are the accomplishments and goals for the entire Public Works Department for Street Maintenance; Other DPW tasks for Parks will be addressed in their section.
2022 - 2023 ACCOMPLISHMENTS
• A Full-Time Director of Public Works was hired in August of 2022 • Completed emergency repairs to roadway collapse at 195 Pine Drive after it was undermined by unauthorized work. Town has turned over reimbursement to its insurance company.
• Installed pole mounted Traffic Detection Devices at Sir Francis Drake and Claus Road to improve traffic flow and replace old failing in-ground traffic detection loops.
• Received Pavement Condition Index and PTAP report on condition of streets and roads in Fairfax and presented to Council a plan to seek bids for over $500,000 in street repair work in 2022-2023. DPW will prepare and submit to Town Council a 5-year program for on-going street and roadway improvements.
• Completed Roadway Repairs at 378 Scenic Road and 78 Wreden under budget for a total amount of $343,228. FEMA reimbursement is available for the Wreden portion of the project.
• Repaired/Replaced portions of the dilapidated and dangerous fence at Solinas Park adjacent to Fairfax Creek culvert.
• Executed contract for replacement of sanitary sewer lateral at Town Hall that also services the Pavilion.
• Issued 322 encroachment permits primarily for maintenance by PG&E, Marin Water, Ross Valley Sanitary District (RVSD), Comcast, and AT&T (230 encroachment permits were issued the year prior).
• Ford F-150 Lightning Electric Vehicle was ordered for use by DPW, pending delivery and older vehicles including Sweeper were decommissioned. • Managed rain and storm season in Fairfax by preemptively clearing out creeks of loose debris prior to storms and managed downed trees and other debris within Town limits during storm with help from outside contractors. • Submitted to FEMA and CalOES applications for reimbursement for storm related damages that occurred in 22-23 winter season. Continuing reporting and submittals with FEMA for previous year storm events. • Added Bicycle Sharrows on Solinas Road between Broadway and Park Road • Designed and planned for installation of painted Pride Crosswalk on Broadway with scheduled installation of late May 2023, which DPW believes is a first by any municipality in Marin County.
• Continue conceptualization and implementation for microgrid at Town campus and facilities and continue improvements to Town Facilities • Completed Sidewalk Trip Hazard Condition Assessment.
2023- 2024 GOALS AND OBJECTIVES
• Develop a plan for appropriate department staffing.
• Plan vehicle and equipment replacement schedule. • Develop a Town Hall Master Plan for long term maintenance and improvement program and Continue conceptualization and implementation for microgrid at Town campus and facilities.
• Develop ADA Transition Plan.
• Continue Storm Drain Mapping project that will identify locations of Town Storm Drain inlets and assets as part of a long-range storm drain master plan; Initial identification of assets has begun as of Spring 2023
• Various listed roadway stabilization projects, including identifying other areas and locations
• Continuing work with CalTrans and other relevant agencies on repairs to Fairfax bridges, including Meadow Way, Creek, Marin and Azalea Bridges. • Continue progress on renovation of interior of Station 21 to accommodate additional first responder; Design is currently approved, Request for bids to be issued in Fall 2023
• Initiated upgrade to electrical service at Corporation Yard in anticipation of adding three (3) additional charging stations for use by existing and future Town Electric Vehicles. In conjunction with Climate Action Coordinator, submitted grant application to Bay Area Air Quality Management District for funding of charger installations.
• Following review of Sidewalk Trip Hazard Condition assessment, implement rehabilitation program.
Town of Fairfax FUND 01 GENERAL FUND
2023~ 24 Operating Budget ACTIVITY 510 PUBLIC WORKS ADMIN
ACTIVITY DESCRIPTION
Administration is responsible for oversight of all maintenance divisions, encroachment permits, contract administration, and capital projects. Staff participates in community and multiple joint-agency coordination efforts including neighborhood traffic calming, MCSTOPPP, MarinMap, ICLEI and others. Staff is responsible for writing grant proposals and submitting required documentation and invoices , and corresponding with FEMA and Caltrans.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES
411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
421 TEMP EMPLOYEES 461 OVERTIME 491 HEALTHINSURANCE
492 WORKERS COMP. 493 RETIREMENT 494 MEDICARE
495 FICA/PTS
496 PERS UAUSIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
711 OFFICE EQUIP MAINTENANCE 731 BLDG-GROUNDS MAINTENANCE 804 TELEPHONE
811 POSTAGE
813 OFFICE SUPPLIES 815 PRINTING
SEE NOTES
821 OUTSIDE SERVICES SEE NOTES
822 PROFESSIONAL SERVICES SEE NOTES 823 STORMWATER POLLUTION SEE NOTES 842 SPECIAL DEPT SUPPLIES 861 MTGS/TRAVEL
890 MISCELLANEOUS SEE NOTES
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
PUBLIC WORKS DIRECTOR
INTERIM PW DIRECTOR
TOWN MANAGER/PW DIRECTOR
CONSUL TING ENGINEER/PROJ MGR (PT)
BUILDING OFFICIAUPW MANAGER
Total Full Time Equivalent Employees
FY 2020-21
Actual
123,870
4,564
838
16,639
5,321
17,561
1,725
-
6,000
240
176,757
-
50 -
550
-
-
35,675
16,398
30,871
-
83,543
260,300
0.30 0.42 0.25
0.97 FY 2021-22
Actual
222,414
-
17,280
-
35,759
12,345
3,677
10,863
3,924
-
5,931
2,022
314,215
-
673
558
488
303
-
15,339 14,864
31,548
1,199
-
17,645
82,617
396,832
1.00 0.42 0.25
1.67 FY 2022-23
ADOPTED
178,610
-
5,510
21,488
9,162
25,903
3,095
7,139
1,200
252,107
105 134
525
420
323
105
207,250
3,000
33,600
1,050
-
2,100
248,612
500,719
1.00 0.42 0.25
1.67 FY 2022-23
Projected
280,072
-
1,036
-
8,854
37,674
13,743
33,304
3,988
-
6,875
2,927
388,473
-
582
-
816
214
-
49,598
16,497
34,943
200
-
1,358
104,206
492,679
FY 2023-24
DRAFT
184,735
-
8,869
24,155
5,991
24,633
2,617
7,157
960
259,117
-
594 800 340
50,000
18,000
36,000
1,000
500
2,100
109,334
368,451
1.00 0.90
0.25 0.10
1.25 1.00
NOTES: 401 For FY21-22, the full cost of a DPW director is allocated to DPW admin; est. costs $185k 821 Consulting PW Project Mgr, Outside Eng services; MTC-PTAP ($3,000), IWOQ, StreetSaver 822 one-half Fairfax share of annual Marin Map ($3,000); Congestion Mgmt Fee (TAM) 823 MCSTOPPP Fee ($25,000) , SWRCB Fee ($7,000)
890 PW Office clean up/renovation
Town of Fairfax FUND 01 GENERAL FUND
... 24 Operating Budget ACTIVITY 511 STREET MAINT & PUBLIC WORKS
ACTIVITY DESCRIPTION
The street maintenance division is responsible for preventive maintenance of storm water systems, traffic signs, streets, sidewalk and bike path maintenance. Routine activities include responding to citizen requests, patching pot holes, sweeping the downtown area and changing advertising and banners weekly, and repainting the street markings and lane lines annually. Many hours are spent responding to emergency flooding and felled trees during the winter months while summer months are used to freshen up the town.
DEPARTMENT SUMMARY FY 2020-21 I FY 2021-22 I FY 2022-23 I FY 2022-23 I Actual Actual ADOPTED Projected
PERSONNEL
401 REGULAR SALARIES
415 ACCRUED LEAVE CASHOUT
461 OVERTIME
491 HEAL TH INSURANCE
492 WORKERS COMP.
493 RETIREMENT 494 MEDICARE 495 FICA/PTS 496 PERS UAL/SIDEFUND 499 OTHER PAYMENTS 611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
641 EQUIPMENT RENTAL
721 FIELD EQUIP MAINTENANCE
722 VEHICLE MAINTENANCE
723 COMMUNICATION EQUIP MAINT
725 MERA DEBT SERVICE 726 MERA MEMBERSHIP FEE
731 BLDG-GROUNDS MAINTENANCE
802 POWER 803 DUMP FEES 804 TELEPHONE 806 FUEL 813 OFFICE SUPPLIES 821 OUTSIDE SERVICES SEE NOTE 841 SMALL TOOLS
842 SPECIAL DEPT SUPPLIES SEE NOTE
851 UNIFORM 861 TRAVEL/TOLLS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
PUBLIC WORKS DIRECTOR
SENIOR MAINTENANCE WORKER
MAINT. WORKER Ill MAINT. WORKER I
CONSUL TING PW DIRECTOR PT
Total Full Time Equivalent Employees
159,983
1,707
3,261
32,319
7,459
20,497
2,290
-
20,000
-
1,425
248,940
-
24,071
-
7,937
8,722
115
-
1,290
15,755
686
28,217
1,008
24,589
956
18 113,364
362,303
1.00 1.00
0.25 0.125
2.38 NOTES: 497 Overtime charged to Festival Fund for annual festival.
Maint Worker I - 50% of full-time worker + part-timer
159,754 173,021 173,021
3,377 8,318 -
2,588 2,000 4,064
32,756 34,700 34,700
5,810 7,298 7,298
19,021 20,790 21,132
2,418 2,443 2,649
- - -
16,743 20,151 20,151
7,875 7,875
1,394 1,425 1,650
251,736 270,145 272,540
26 525 -
- 525 -
14,448 13,125 13,127
411 525 -
846 888 -
8,997 9,447 10,164
76 798 1,145
- 1,575 -
886 315 -
1,242 1,050 1,355
20,749 18,900 13,777
48 525 -
89,468 85,000 119,231
1,481 - 453
33,036 38,100 28,526
1,350 1,004 1,540
- 210 -
173,065 172,512 189,318
424,801 442,657 461,858
1.00 1.00 1.00 1.00 1.00 1.00
0.25 0.25 0.25
2.25 2.25 2.25
821 Outside labor for right-of-way clearing & Biennial street markings; Engineering Services; tree trimming FY 2023-24
DRAFT
203,690
9,563
4,000
38,318
6,576
27,799
2,873
-
20,204
1,521
314,543
500 500
15,000
-
10,201
573 500
1,400
20,000
500
120,000
1,500
35,000
1,540
200
207,414
521,957
0.10 1.00
1.00 0.25
2.35 inhouse contract services for maint of pavement sections (digouts), retaining walls.drainage, Center Blvd main! 842 Maint materials including pipe, asphalt, concrete and hardware; required Hazardous Materials response, street signs, and paint for curbs, crosswalks, street markings, replacing barracades etc ...
~--~:J Town of Fairfax FUND 01 GENERAL FUND
2023/ 24 Operating Budget ACTIVITY 512 STREET LIGHTING ...
ACTIVITY DESCRIPTION
Provides for the ongoing operation, PG&E payments, and maintenance of street lights & traffic signals through contractual services. The Marin General Services Authority has a master contract for street light maintenance.
The Town replaced all residential cobrahead lights with LED streetlights.
The energy savings from the new LED fixtures will finance the replacement lights under the PG&E financing program The Town will also save in maintenance costs.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES 415 ACCRUED LEAVE CASHOUT 421 TEMP. EMPLOYEES 461 OVERTIME 491 HEALTHINSURANCE 492 WORKERS COMP. 493 RETIREMENT 494 MEDICARE
SUBTOTAL PERSONNEL
OPERATING EXPENSES
802 POWER
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
MAINT. LEADWORKER
SENIOR MAINTENANCE WORKER
Total Full Time Equivalent Employees
SEE NOTE SEE NOTE SEE NOTE
FY 2020-21
Actual
56,370
23,543
5,360
85,273 85,273
0.00 NOTES: 802 Street lighting and signal charges by PG&E FY 2021-22
Actual
82,880
32,119
4,500
119,499 119,499
0.00 FY 2022-23
ADOPTED
60,000
24,000
10,000
94,000 94,000
0.00 821 Contract with MGSA and DC Electric to provide maintenance of light poles for traffic signal maintenance costs, respectively.
Basic agreement: Streetlights, traffic
822 Additional costs to repair traffic signals and crosswalk systems
FY 2022-23
Projected
83,915
29,709
17,175
130,798 130,798
0.00 FY 2023-24
DRAFT
85,000
30,000
10,000
125,000 125,000
0.00 CLIMATE & ENVIRONMENT DEPARTMENT
The Climate & Environment Department is comprised of a half-time Climate Action Coordinator and a Climate Action Fellow position that are shared with the Town of San Anselmo, to create full time positions.
Department staff work with the Climate Action Committee (CAC), external partners such as the Marin Climate & Energy Partnership (MCEP), and other Town staff on coordination and prioritization of climate and environmental initiatives, as well as identify and apply for funding sources for these initiatives.
FY 2022-23 ACCOMPLISHMENTS:
• Replaced gas water heaters in the Public Works, Police Station, Women's Club, Pavilion, and Ross Valley Fire Station 21 buildings with more energy efficient electric heat pump water heaters through Willdan's electrification program at zero net cost to the Town. The gas stove in the Women's Club was also replaced with an electric induction stove. • Developed and implemented an ordinance prohibiting the use of gas-powered landscape equipment in the Town, as well as a landscape equipment trade-in and rebate program in partnership with Fairfax Lumber & Hardware. Additionally, Public Works also replaced their gaspowered landscape equipment with electric models. • Participated in Green Building Steering Committee meetings led by the County's Sustainability staff to develop a model green building reach code, which was subsequently adopted by the Town Council and will help reduce emissions from the transportation and building sectors. • Partnered with ReadySetReplace (RSR) to develop and launch a water heater electrification campaign program to support residents in both Fairfax and San Anselmo to get electric-ready and install heat pump water heaters.
• Replaced landfill/recycling waste receptacles along Broadway and Sir Francis Drake Blvd. with new multi-stream landfill, recycling, and compost waste receptacles using Cal Recycle and Zero Waste Marin grant funds.
• Applied for the BAAQMD Charge! grant program and reserved rebates from MCE and TAM to cover most of the costs associated with installing EV chargers for PW & PD use. • Promoted the Ride and Drive Clean Marin Campaign, Marin Green Home Tour, and Resilient Neighborhoods Climate Action Workshops in the Town's newsletter, social media, and website. • Participated in the development of the Marin Countywide EV Acceleration Strategy. • Joined the Fairfax Library's Community Resiliency Center team and supported their application to BayREN's Resilient Libraries Network Pilot program.
• Hired the Town's first shared Climate Action Fellow with San Anselmo through the Climate Corps AmeriCorps program.
• Ensured all businesses and multi-family buildings in the Town were compliant with AB 1826 and made progress in implementing SB 1383 including submittal of the Cal Recycle Electronic Annual Report.
• Joined the Marin Countywide Building Electrification Plan Steering Committee to develop a building electrification implementation plan with community stakeholders. • Conducted outreach to food vendors in the Town on the County's model foodware ordinance, which was adopted by the Town Council and replaced the existing ordinance. • Applied for the CalAPP grant program and was awarded $40,000 to implement SolarAPP+ with the Town's existing permitting software.
• Organized and coordinated activities for Take Back Day held on Earth Day.
FY 2023-24 GOALS AND OBJECTIVES:
• Continue implementation of the all-electric landscape equipment ordinance and associated trade-in and rebate program for residents and landscapers • Develop a Pavilion Resilience Hub project plan and work with an outside service on a feasibility study for installing a microgrid system with solar PV and battery backup. • Continue implementation of electrification and energy efficiency upgrades of Town facilities. • Identify and apply for climate-related funding opportunities. • Provide content for Town newsletters, website, and social media to educate and inform residents about climate-related regulations, incentives, programs, events, and resources • Continue implementation of SB 1383 requirements including outreach to businesses, updates to purchasing policies, identifying opportunities for procurement and application of compost/mulch, training of staff, development of recordkeeping procedures, and ongoing reporting to Cal Recycle.
• Develop and implement a fleet electrification policy and fleet conversion plan. • Provide guidance, direction, and updates to the CAC on climate action priorities. • Manage and complete reporting for all climate-related grants. • Collaborate with external partners such as MCEP to develop policy and program initiatives to reduce emissions and build resilient communities including the development of a Countywide Building Electrification Implementation Plan
• Develop and implement rebate programs for residents to purchase E-bikes and electric appliances (e.g., heat pump space and water heaters)
• Pursue EV charging pilot programs such as with Orange Charger or streetlight-connected chargers near multi-family dwellings and public locations to provide equitable EV charging access.
• Develop and implement projects and programs including a micromobility charging network to help reduce vehicle miles traveled (VMT) for both residents and Town staff • Implement SolarAPP+ to provide an automated online permitting platform for residential solar energy systems.
• Host EV /E-bike show in collaboration with San Anselmo and Ride and Drive Clean • Implement prioritized strategies from the Marin Countywide EV Acceleration Strategy
Town of Fairfax FUND 01 GENERAL FUND
--
2023-24 Operating Budget ... ACTIVITY 514 CLIMATE & ENVIRONMENT
ACTIVITY DESCRIPTION
The Climate & Environment Department oversees the implementation and monitoring of the Town's Climate Action Plan (CAP).
This includes the development of policies and programs that work towards meeting the CAP goals for greenhouse gas (GHG) emissions reductions and that provide community resiliency through climate adaptation strategies. Department staff work with the Climate Action Committee (CAC), external partners such as the Marin Climate & Energy Partnership (MCEP), and other Town staff on coordination and prioritization of climate and environmental initiatives, as well as identify and apply for funding sources for these initiatives.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES SEE NOTE 415 ACCRUED LEAVE CASHOUT 491 HEALTHINSURANCE 492 WORKERS COMP 493 RETIREMENT 494 MEDICARE
611 ALLOWANCES
LESS: REIMBURSEMENT
SUBTOTAL PERSONNEL
OPERATING EXPENSES
813 OFFICE SUPPLIES
821 OUTSIDE SERVICES SEE NOTE
822 PROGRAM IMPLEMENTATION SEE NOTE
842 SPECIAL DEPT SUPPLIES
861 MEETING/CONF & TRAVEL
SUBTOTAL OPERA TING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
CLIMATE ACTION COORDINATOR
Total Full Time Equivalent Employees
NOTES: This activity was included in Dept 616 previously FY 2020-21 FY 2021-22
Actual Actual
FY 2022-23
ADOPTED
85,000
3,029
14,216
3,331
6,545
1,122
960
(44,686)
69,517
500
33,200
43,800
500
1,000
79,000
148,517
0.50 0.50
FY 2022-23
Projected
74,084
-
16,490
-
6,634
1,163
960
-
99,331
42 28,000
23,909
240
398
52,589
151,920
0.50 0.50
401 This position is shared with the Town of San Anselmo for three years. Fairfax will be reimbursed for 50% 821 uutsIae Services includes:
$40,000 - Assistance with implementation of Solar APP+ (funded by CalAPP Grant) $25,000 - Pavilion Resilience Hub feasibility study (transfer from Fund 05, Dept 905, Pavilion Microgrid Design & Development)
$20,737 - Assistance with SB 1383 implementation (carryover from FY 2022-23; funded by CalRecycle SB 1383 Local Assistance Grant)
822 Program Implementation includes:
$10,000 - Electric landscape equipment rebate program (carryover from FY 2022-23) $ 7,000 - Reusable cups for Fairfax Festival or other events (funded by Zero Waste Grant) $15,000 - Water bottle refill station in Peri Park (funded by CalRecycle and Zero Waste Grants) FY 2023-24
DRAFT
104,061
5,003
12,516
3,250
8,325
1,122
960
(67,619)
67,619
500
85,737
106,750
500
1,000
194,487
262,106
0.50 0.50
$ 7,750 - EV & E-bike show ($5K); Orange Outlet pilot program ($2.SK); Marin Green Home Tour sponsorship $15,000 - Streetlight EV charging pilot (approximately $13,000 available in TAM & MCE rebates) $12,000 - Micromobility charging network ($1,500 available per level 1 charger from TAM) $10,000 - Outreach materials ($2,400 carryover from FY 2022-23) $10,000 - E-bike incentive/rebate program ($5,000 carryover from FY 2022-23) $:lU,uuu - t::lectnc appliance rebate program ($10,uuu carryover tram rY :l0:l:l-:l3)
PARKS MAINTENANCE
ORGANIZATION:
This division is comprised of the following personnel:
• 1 Senior Maintenance Worker
• .25 Maintenance Worker
Total= 1.25 FTE
Staff maintains all the Town owned parks including Peri, Solinas, "Doc" Edgar and Frank Lawrence, parking lots, and landscaped areas. Repairs park equipment as needed . Assists with Town sponsored events such as the Fairfax Festival. Provides assistance to the Streets Division as needed.
ACCOMPLISHMENTS AND GOALS
• New Swing Set Installed at Perl Park • Two new Redwood Trees planted in Peri Park • New Split Rail Fence to be installed along Fairfax Creek • Initiated conceptual project to add debris catcher along Fairfax Creek and make flood control improvements and stabilize creek banks
• Installed annual holiday lights in Parkade
• Installed new 'triplet' cart garages for Compost, Recycling and Landfill at multiple locations in town with assistance from Street Division • Purchased new electric sit-down mower for use by Parks Department for use at all town parks and fields .
• Implement Tree Maintenance Plan approved in FY 2020/21
Town of Fairfax FUND 01 GENERAL FUND
2023~ 24 Operating Budget ... ACTIVITY 611 PARK MAINTENANCE
ACTIVITY DESCRIPTION
The Park Maintenance Division responsibilities include the oversight of the Town-owned parks including Peri Park, Solinas Park, and several pocket parks in the neighborhoods. This department is responsible for turf maintenance, irrigation management, weed abatement, trash removal and general clean-up of the downtown.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES 411 REG PART-TIME SALARIES
415 ACCRUED LEAVE CASHOUT
461 OVERTIME 491 HEALTHINSURANCE
492 WORKERS COMP.
493 RETIREMENT 494 MEDICARE 495 FICA/PTS 496 PERS UAL/SIDEFUND 611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
641 EQUIPMENT RENTAL
721 FIELD EQUIP MAINT.
722 VEHICLE MAINTENANCE
801 WATER
802 POWER
821 OUTSIDE SERVICES 841 SMALL TOOLS
842 SPECIAL DEPT SUPPLIES
851 UNIFORM 881 SPECIAL SERVICES
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
CONSULTING PW DIRECTOR
SENIOR MAINTENANCE WORKER
MAINT. WORKER I
Total Full Time Equivalent Employees
SEE NOTE
SEE NOTE
FY 2020-21
Actual
107,097
200
-
431
36,603
4,928
12,498
1,467
-
10,000
750
173,974
341
-
-
22,264
1,707
21,414
538
3,850
638
-
50,752
224,725
0.125
1.00 0.50
1.63 NOTES: 821 Tree trimming and replacement of sidewalk trees.
Maintenance of Peri park redwoods
Trail Maintenance
FY 2021-22
Actual
105,714
-
3,792
2,533
36,986
3,869
11 ,734
1,610
-
9,280 5,988
181,505
333
-
452
47,514
1,196
25,834
3,172 7,883
834
-
87,218
268,723
1.00 0.50
1.50 FY 2022-23 FY 2022-23
ADOPTED Projected
115,826 127,883
- -
5,569 4,091
- 2,343
39,609 46,479
4,892 7,066
12,874 14,271
1,637 1,994
-
11 ,169 10,359
1,350 7,583
192,926 222,071
525 900 525 -
1,050 -
21 ,000 30,494
2,415 1,815
31 ,750 29,926
1,050 5,636
10,000 9,005
638 638
- -
68,953 78,413
261,879 300,484
1.00 1.00
0.50 0.50
1.50 1.50
FY 2023-24
DRAFT
124,594
-
5,791
-
40,685
4,024
15,616
1,758
11,199
1,350
205,017
900 500 500
25,000
2,000
32,000
4,500
10,000
638
-
76,038
281,055
1.00 0.50
1.50 RECREATION AND COMMUNITY SERVICES
ORGANIZATION
This department is comprised of the following personnel who are part-time hourly staff:
• 1 Recreation and Community Service (RCS) Manager (.7 FTE) • 1 Events & Volunteers (E&V) Coordinator (.5 FTE)
= 1.2 FTE hourly/ part-time employees.
Fairfax Recreation and Community Services Department brings together the resources of town staff who all focus on community services, classes and events.
The RCS Manager oversees the department including classes, Pavilion rentals and programs, park projects, and youth and senior recreational programs/activities. The E&V Coordinator focuses on coordinating Town events/activities and supporting the Parks and Recreation Commission (PARC) and Volunteer Board activities.
Fairfax Recreation has appreciated the ability to improve local community services, enhance utilization of our buildings and parks, and increase revenue for the Town of Fairfax. With the help of the Measure F and the General Fund we are able to establish high quality and affordable events and programs for the community.
2022 - 2023 ACCOMPLISHMENTS
• Developed content and oversaw Town of Fairfax Recreation catalogs reaching all Fairfax households and 150 out-of-Fairfax households
• Created and delivered Age Friendly Fairfax 90 + better celebration gift baskets to 20 residents in 2022.
• Expanded summer camps to include Skate, Spanish, Art and Nature camps and two weeks of Camp Fairfax
• Supported and coordinated Artist in Residence Collaborative efforts, including pop up exhibitions, Fairfax Photo Club and art cart cargo bike in Fairfax Festival parade • Continued to maintain and enhance approximately 25 new and ongoing regularly programed classes and events across all age groups
• Provided Quarterly Reports to Town Council with financials • Brought back the Craft Faire and combined it with wreathmaking - hosting 45 vendors and 10 youth vendors
• Organized Town-wide picnic and collaborated with Spahr Center of Marin for drag show performance
• Sponsored 2nd annual menorah lighting ceremony in the Solinas Park in December with the support of the Volunteer Board
• Hosted annual Spring Egg Hunt in Solinas Park
• Arranged for donation of rainbow flags for display on downtown lamp posts during Pride Month
• Sponsored Rock the Bike booth to include spin art and charging station at Fairfax Festival
2023 - 2024 GOALS AND OBJECTIVES
• Develop content and oversee two seasonal brochures for community (with reduced size and cost)
• Continue to offer year-round programming with in-person and online options, including summer camps
• Expand youth programs and budget for middle and high school students with Music series, Open Mic Nights, Movie Nights on ballfield and more • Continue to help advance Age Friendly Fairfax with expanded budget to meet the needs and growth of this program
• Continue to support Artist in Residence Collaborative programming by increasing budget to support Art Walk, Pop Up events and other activities • Pursue outdoor fitness stations for recreational activities • Upgrade cement pad of Rotating Art Exhibit in the Parkade • Continue to offer Special Events, such as the Spring Egg Hunt, Town-wide picnic, Holiday Craft Faire & Wreathmaking event, and support special projects that come before the Parks & Recreation Commission or the Volunteer Board for sponsorship
tit~ Town of Fairfax FUND 01 GENERAL FUND
- 2023-24 Operating Budget ... ACTIVITY 616 COMMUNITY SERVICES
ACTIVITY DESCRIPTION
Formerly "Volunteers for Fairfax", program is designed to accomplish a variety of community involvement projects through a program of recruiting community volunteers. The Volunteer Board consists of five community members appointed by Council.
The activities include creek cleanup for flood prevention, and community service, annual town-wide picnic, and the holiday craftes fair & wreath making event are funded under this division.The Volunteers also provide support to the Fairfax Food Pantry and the Community Garden.
DEPARTMENT SUMMARY
PERSONNEL
411 REGULAR PT SALARIES 491 HEAL TH/LIFE INS 492 WORKERS COMP 493 RETIREMENT 494 MEDICARE
495 FICA/PTS 496 PERS UAL/SIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
711 OFFICE EQUIP MAINT.
801 WATER
804 TELEPHONE 811 POSTAGE
813 OFFICE SUPPLIES 822 TAM SERVICES 842 SPECIAL DEPT SUPPLIES
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
SEE NOTE
SEE NOTE
SEE NOTE
EVENTS & VOLUNTEER COORDINATOR
SUSTAINABILITY COORD SEE NOTE
Total Full Time Equivalent Employees
NOTES: This department was formerly 216
801 Water for Community Garden
FY 2020-21
Actual
23,900
750
873
3,109
323
-
3,000
300
32,255
-
271
550
979
3,275
5,074
37,329
0.25 0.25
FY 2021-22
Actual
29,559
5,748
923
4,516
625
-
2,272 2,335
45,978
--
271
488
662
4,495
5,603
11,519
57,497
0.25 0.50
0.75 FY 2022-23
ADOPTED
27,216
750
1,084
3,375
363
-
2,734
300
35,823
158
210
735
420
525
-
4,250
6,298
42,120
0.25 0.25
FY 2022-23
Projected
28,495
1,777 1,084
3,378
386
-
2,341
353
37,814
-
-
276
599
133
-
4,250
5,258
43,072
0.25 0.25
842 Includes Volunteer recognition expenses & picnic expenses; $1200 for Food Pantry 411 Shared sustainability coordinator (FY22) with San Anselmo now is Dept 514
FY 2023-24
DRAFT
27,900
750
880
3,962
372
-
2,741
300
36,906
165
221
772
441
551
-
5,000
7,150
44,056
0.25 0.25
~:'-:J Town of Fairfax FUND 01 GENERAL FUND
24 Operating Budget ACTIVITY 617 RECREATION EVENTS
ACTIVITY DESCRIPTION
The Recreation Department provides recreational activities and events for the citizens of Fairfax. Staff works with the Parks & Recreation Commission (PARC) on programs and projects such as the Peri Park renovation and Artist Collaboration. Special Events include music festivals, the Spring Egg hunt, monthly senior lunch gatherings and park clean-up days.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES 411 REGULAR PT SALARIES
415 ACCRUED LEAVE CASHOUT
491 HEALTHINSURANCE 492 WORKERS COMP 493 RETIREMENT
494 MEDICARE 496 PERS UAUSIDEFUND
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
811 POSTAGE
813 OFFICE SUPPLIES
821 OUTSIDE SERVICES
878 FFXARTS & CULTURE COLLAB 881 SPECIAL SERVICES
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions (FTE):
SEE NOTE SEE NOTE
RECREATION & COMM SERV DIRECTOR
EVENTS & VOLUNTEER COORDINATOR
ADMINASST II
Total Full Time Equivalent Employees
NOTES:
878 Fairfax Arts & Culture Collaborative
- Artist in Residence
- Fairfax Theater Co
- Art Collaboration Activities
881 Special Services
- Spring Egg Hunt - Alice in Wonderland Tea
- Special Events
FY 2020-21
Actual
16,127
23,899
-
4,268
1,517
5,204
546
3,000
300
54,861
-
-
-
10,779
1,145
11,923
66,784
0.21 0.25
0.55 FY 2020-21
Actual
2,146
3,522
1,340 1,141
FY 2021-22
Actual
15,592
22,188
-
3,339
1,511
4,480
536
2,745 2,913
53,303
---
7,601
2,139
9,739
63,043
0.21 0.25
0.46 FY 2021-22
Actual
4,000
3,177
423
FY 2022-23
ADOPTED
25,734
19,553
-
4,835
1,804
6,743
604
5,182
300
64,755
10,000
1,200
11,200
75,955
0.14 0.25 0.25
0.64 FY 2022-23
ADOPTED
3,000 3,500
500
400 400 400
Recreation program costs are offset by participant fees charged in 01-080-903
FY 2022-23
Projected
17,608
25,162
-
4,480
1,804
5,303
600
3,327
1,100
59,384
-
--
8,109
362
8,471
67,855
0.14 0.25 0.25
0.64 FY 2022-23
Projected
3,000
3,500
409 400 400 400
FY 2023-24
DRAFT
36,234
25,162
-
5,569
1,941
7,788
820
5,196
420
83,130
10,000
1,200
11,200
94,330
0.14 0.25 0.25
0.64 FY 2023-24
DRAFT
4,500
3,500 3,500
400 400 400
Town of Fairfax FUND 01 GENERAL FUND
,. 2023/ 24 Operating Budget ACTIVITY 621 RECREATION CLASSES/ACTIVITIES
ACTIVITY DESCRIPTION
Fairfax Recreation and Community Services Department (formerly FOCAS and Volunteers) is a department formed in 2011 (after the split from San Anselmo) that brings together and better coordinates the resources of town staff who all focus on community services, classes, recreational activities, events and committee work for the town/community. Fairfax Recreation and Community Services's (RCS) mission is to improve community services and activities for youth, adults, and seniors as well as enhance utilization of Town buildings and parks within budgetary resources .
DEPARTMENT SUMMARY
PERSONNEL
411 REGULAR PT SALARIES
415 ACCRUED LEAVE CASHOUT
491 HEAL TH/LIFE INS
492 WORKERS COMP.
493 RETIREMENT
494 MEDICARE 495 FICA/PTS
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
804 TELEPHONE 805 CABLE
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES 843 SENIOR PROGRAMS
861 MEETING/CONF & TRAVEL 881 SPECIAL SERVICES
890 MISCELLANEOUS
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions (FTE) :
SEE NOTE
SEE NOTE
REC & COMM SERVICES MANAGER
MARKETING & COMMUNICATION SPECIALIST
Total Full Time Equivalent Employees
NOTES:
FY 2020-21
Actual
116,047
-
3,000
4,419
14,409
1,584 1,200
-
140,659
2,087
2,775
134
841
21,475
-
9,083
1,108
37,503
178,162
0.80 0.50
1.30 FY 2021-22
Actual
133,057
-
3,040
2,336
10,285
1,907
-
8,150
158,775
2,266
-
8,155
178
5,002
18,890
-
5,840
1,597
41,929
200,705
0.44 0.50
0.63 FY 2022-23
ADOPTED
73,204
-
1,500
2,940
3,946
984
-
600
83,174
882
-
20,000
-
4,000
25,000
210
5,000
840
55,932
139,106
0.49 0.20
0.69 821 Includes class/program instructors for newborn, toddlers , and school aged/teens. lnstuctors are compensated based on a 70/30 split of class revenues.
Classes are held outdoors, at Womens Club & Pavilion ,and online FY 2022-23 FY 2023-24
Projected DRAFT
70,436 56,907
2,768 -
1,500 1,050
2,940 1,808
3,946 4,553
984 765
- -
600 420
83,174 65,502
840 900
- -
17,540 20,000
72 -
3,724 4,000
18,470 25,000
- 225
4,122 5,000
1,633 1,600
46,401 56,725
129,574 122,227
0.49 0.49 0.20
0.69 0.49
Recreation programs are offset by participant fees charged in 01-090-904 & fundraising 01-090-790 843 Senior programs are free to participants with priority to Fairfax residents (through Special Purpose Tax)
e~ Town of Fairfax FUND 01 GENERAL FUND
,., 2023-24 Operating Budget ACTIVITY 622 SUMMER CAMPS
ACTIVITY DESCRIPTION
Summer Camps in Fairfax started with one week of Camp Earth in 2009 and expanded to Camp Fairfax offering consecutive weeks towards the end of summer. Since then, it has expanded to include summer camps all summer long with a variety of offerings, such as, Skate Camp, Art and Nature, Spanish, Counselor in Training program and more.
DEPARTMENT SUMMARY
PERSONNEL
411 REGULAR PT SALARIES
492 WORKERS COMP.
494 MEDICARE 495 FICA/PTS 492 WORKERS COMP.
SUBTOTAL PERSONNEL
OPERA TING EXPENSES
821 OUTSIDE SERVICES SEE NOTE 822 PROFESSIONAL SERVICES 842 SPECIAL DEPT SUPPLIES 890 MISCELLANEOUS
SUBTOTAL OPERA TING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
RECREATION & COMM SERV MANAGER
SUMMER CAMP COUNCILORS
Total Full Time Equivalent Employees
NOTES:
821 Expenses are offset by tuition fees and donations.
FY 2020-21
Actual
1,613
1,613 1,613
FY 2021-22
Actual
6,448
2,093
-
8,541 8,541
FY 2022-23
ADOPTED
4,130
-
71 183
-
4,384
5,380
1,500
-
6,880
11,264
0.07 0.10
0.17 Summer Camp staffing, RCS Manager, Camp Director, Counselors and Specialty teachers .
Recreation program costs are offset by participant fees charged in 01-090-822 Skate Camp (2 weeks): 8 campers@ $150 1,200
Art and Nature Camp: 8 campers @ @ $225 1,800
Spanish Camp: 10 campers @ $300 3,000
Camp Fairfax (2 weeks, 5 hours/day): 8 campers @ $330 2,640 Basketball Camp 10 campers @ $375 3,750
CIT Program 8 campers@ $100 800
$ 13,190
FY 2022-23
Projected
4,412
183
60 310
-
4,965
-
4,935
1,277
-
6,212
11,177
0.07 0.10
0.17 -r .
·v-; /~0 a
\ -~ I r
-~-
FY 2023-24
DRAFT
4,130
-
75 192
-
4,397
-
8,245
1,000
-
9,245
13,642
0.07 0.10
0.17 ~· "; Town of Fairfax FUND 01 GENERAL FUND
- -
24 Operating Budget .... ACTIVITY 625 RENTAL FACILITIES
ACTIVITY DESCRIPTION
Formerly separated in two departments: 625-Rental Facilities-Women's Club & Ballpark and 626-Rental Facilities-Pavilion This division is responsible for the care and maintenance of the Women's Club, Ballfield and Pavilion.
Duties include setting up for all Town meetings including the Town Council and Planning Commission.
DEPARTMENT SUMMARY
PERSONNEL
401 REGULAR SALARIES 421 TEMP LABOR
415 ACCRUED LEAVE CASHOUT
461 OVERTIME 491 HEAL TH INSURANCE
492 WORKERS COMP.
493 RETIREMENT 494 MEDICARE
611 ALLOWANCES
SUBTOTAL PERSONNEL
OPERATING EXPENSES
731 BLDG-GROUNDS MAINT.
801 WATER
802 POWER 803 SANITARY 804 TELEPHONE
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
841 SMALL TOOLS
842 SPECIAL DEPT SUPPLIES
851 UNIFORM
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
MAINT. WORKER I
Total Full Time Equivalent Employees
NOTES:
SEE NOTE
SEE NOTE SEE NOTE
FY 2020-21
Actual
15,318
-
6,499
598
1,245
200 225
24,084
19,138
1,314
2,504
-
340
-
9,350
-
1,297
106
34,048
58,133
0.25 0.25
FY 2021-22
Actual
15,120
--
330
6,316
572
1,168
215
1,094
24,815
43,353
1,445
802
2,545
491
-
-
-
2,496
106
51,238
76,053
0.25 0.25
FY 2022-23
ADOPTED
16,588
796
6,966
703
1,284
236
331
26,904
39,121
1,600
2,500
3,400
450
500
5,500
2,000
142
55,213
82,117
0.25 0.25
FY 2022-23
Projected
16,522
--
629
7,560
703
1,282
243
1,417
28,356
17,747
2,040 2,382
-
521
-
--
3,236
142
26,066
54,422
0.25 0.25
731 Increased janitorial costs due to Covid-19 and increase from 3 days to 5 days per week service 822 Includes alarm, pest control. Janitor moved to 731 (alloc from 911) 842 Supplies necessary for the upkeep of the rental buildings including cleaning supplies.
Repainting and exterior repairs - Includes landscaping
FY 2023-24
DRAFT
17,228
828
6,803
580
1,378
245 225
27,287
28,321
1,600
2,500
3,400
450
500
5,500
2,000
106
44,377
71,664
0.25 0.25
Town of Fairfax FUND 01 GENERAL FUND
24 Operating Budget 715 NON DEPARTMENTAL .. ACTIVITY T
ACTIVITY DESCRIPTION
This activity is to cover General Fund expenditures for items not funded directly by another department.
DEPARTMENT SUMMARY
PERSONNEL
491 RETIREE HEAL TH BENEFITS
492 WORKERS COMP ADJ 493 RETIREMENT/PARS
SUBTOTAL PERSONNEL
OPERATING EXPENSES
SEE NOTE
822 PROFESSIONAL SERVICES SEE NOTE 842 SPECIAL DEPT SUPPLIES 871 LIAB & PROP INSURANCE SEE NOTE 881 SPECIAL SERVICES SEE NOTE 890 MISCELLANEOUS SEE NOTE
891 CLAIMS - WC/ SETTLEMENTS SEE NOTE
895 COUNTY LOANS SEE NOTE 896 CERTB/OPEB
FY 2020-21
Actual
65,531
(1,742)
2,554
66,343
170,631
834
190,251
21,345
67,392
1,214
110,385 100,000
FY 2021-22 FY 2022-23 FY 2022-23
Actual ADOPTED Projected
82,204 85,116 85,116 34,752 (2,807)
12,600 -
116,956 97,716 82,309
178,144 239,006 239,006
663 4,200 4,200
243,737 258,135 283,271
3,748 100,800 100,800
4,442 250,000 25,551
18,583 148,000 64,712
114,133 118,130 118,130 100,000 150,000 150,000
FY 2023-24
DRAFT
89,372
13,230
102,602
251,266
4,410
346,577
105,840 150,000 150,000
-
150,000
SUBTOTAL OPERATING
TOTAL DEPARTMENT APPROPRIATION
662,052 728,394
663,450 1,268,271 985,670 1,158,093
780,406 1,365,987 1,067,980 1,260,695
NOi t:S: FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 Actual Actual ADOPTED Projected DRAFT
822 ASSOC OF BAY AREA GOVTS (ABAG) NOW> MCC 2,528 2,459 2,603 2,603 2,603 CHARGE POINT, Inc 3,260
COMMUNITY MEDIA OF MARIN (CMCM) (WEBCAST) 3,960 5,748 9,000 9,000 9,000 COUNTY OF MARIN MIDAS ACCOUNT (ETHERNET) 18,090 16,760 16,716 15,434 16,716 COUNTYWIDE HOMELESS PROGRAM (SAN RAFAEL) 11,781 11,781 11,781 11,781 FAIRFAX CHAMBER OF COMMERCE 500 500
LEAGUE OF CALIFORNIA CITIES (MEMBERSHIP) 4,429 4,912 5,000 5,049 5,000 MANDATORY MEDIATION 3,500 -
MARIN COUNTY TAX COLLECTOR (LAFCO) 5,616 4,770 8,000 5,415 8,000 MARIN COUNTY TRANSIT DIST (YELLOW BUS) 35,500 30,500 35,500 MARIN GENERAL SERVICES (Humane Society, General, Mediation) 106,717 104,003 117,406 126,055 133,166 MARIN IT, INC (IT MAINT & EQUIP) 18,031 23,080 24,000 20,000 24,000 R3 CONSULTING (SOLID WASTE RATE REVIEW) SEE 514 2,888 SEE 514 SUSTAINABLE FAIRFAX (ZERO WASTE GRANT ADM) SEE 514 SEE 514 OTHER (FY 20-21 Small Business Rec.Fund MARI LINK.Inc) 8,000 4,630 5,000 40 5,000 170,631 178,143 239,006 228,765 251,266
491 includes CalPERS PEMHCA payments and OPEB retiree payments 471 Insurance is provided through Bay Cities Joint Powers Insurance Agency. Premiums shown are net of $45K from reserves 881 for chipper & pickup services; vegetation management; lower income grants Portion of costs are offset by MSS franchise agreement which provides $10,000/yr (debris boxes) 890 Includes funding for Compensation study and equity adjustments 891 Allocation for Worker's Comp claims and settlements
t::~ Town of Fairfax FUND 01 GENERAL FUND
.. 2023/ 24 Operating Budget ACTIVITY 911 BUILDING MAINTENANCE
ACTIVITY DESCRIPTION
Provide daily maintenance of buildings, set up for public meetings, and respond to citizen complaints .
Also responsible for minor building repairs including but not limited to plumbing, lighting, doors and windows.
DEPARTMENT SUMMARY FY 2020-21
PERSONNEL
401 REGULAR SALARIES 421 TEMP EMPLOYEES
415 ACCRUED LEAVE CASHOUT
461 OVERTIME 491 HEAL TH INSURANCE 492 WORKERS COMP. 494 MEDICARE 495 FICA/PTS 497 PAYROLL TSFR
SUBTOTAL PERSONNEL
OPERA TING EXPENSES
803 SANITARY/DUMP
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES
842 SPECIAL DEPT SUPPLIES
851 CLOTHING
SUBTOTAL OPERATING SUBTOTAL APPROPRIATION
ALLOCATION TO DEPARTMENTS
731 BLDG-GROUNDS MAINT.
TOTAL DEPARTMENT APPROPRIATION
Allocation of Positions:
MAINT. LEADWORKER
Total Full Time Equivalent Employees
ALLOCATION OF BUILDING MAINTENANCE
TO DEPARTMENTS:
SEE NOTE SEE NOTE
Actual
-
2,673
67,223
7,959
-
77,854
77,854
(47,917)!
29,937
211 TOWN MANAGER
221 TOWN CLERK 241 FINANCE
311 PLANNING 321 BUILDING INSP
411 POLICE
510 PUBLIC WORKS ADM 511 STREET MAINT/PW
625 RENTAL - W/C PAVILION
NOTES: 822 Repairs & maintenance
Increased Janitorial costs due to Covid-19
FY 2021-22
Actual
3,736
4,287
73,252
6,992
-
88,266 88,266
(88,266)!
(0)
FY 22
2,549 2,549 2,549 2,549 2,549
12,746
510 510
24,472
50,984
842 Supplies/materials needed for upkeep of town-owned buildings
FY 2022-23
ADOPTED
500
3,000
66,000
12,000
81,500 81,500
(81,500)1
JANITOR
2,650 2,650 2,650 2,650 2,650
13,250
530 530
25,440
53,000
FY 2022-23
Projected
-
167
45,578
5,240
-
50,984
50,984
(50,984)!
OTHER
300 300 300 300 300
1,500
60 60
2,880
6,000
FY 2023-24
DRAFT
3,000
50,000
6,000
59,000 59,000
(59,000)1
FY 23
2,927 2,946 2,946 2,981 2,968
14,742
594 573
28,321
59,000
~ ~;;J Town of Fairfax FUND 02 DRY PERIOD
2023-24 Operating Budget DEPT 715 MISCELLANEOUS
The Dry Period fund is a reserve account of the General Fund used to provide for emergencies or economic downturns.
Town policy (Resolution 11-9 adopted 3/2/11) is to maintain a reserve balance 25% of General Funds expenditures.
Council identified the optimal balance to be $1,000,000. This reserve is part of the overall reserves for General Funds.
Use of this fund requires Town Council approval.
FUND SUMMARY FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 I FY 2023-24 Actual Actual ADOPTED Projected DRAFT
BEGINNING FUND BAL
REVENUES
1,000,000 1 1,000,000 1 1,000.000 1 1,000,000 1
050 502 INVESTMENT EARNINGS
SUBTOTAL REVENUES
APPROPRIATIONS
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 901 TSFR TO 01-GENERAL FUND
100 931 TSFR FROM 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL 1,000,000 1 1,000,000 1
COMPONENTS OF FUND BALANCE:
NUll:::::i:
CALCULATION OF GENERAL FUND RESERVE BALANCE
General Funds Appropriations 13,862,762
Fund# Descri1:1tion
02 Dry Period Reserve Undesignated 1,000,000
01 General Fund Undesignated 1,684,554
03 Equipment Replacement Designated 195,002
04 Building & Planning Fees Designated 160,989
05 Building Reserve Designated 139,286
06 Retirement Designated 255,032
08 Office Equipment Designated 39,642
Total General Fund Reserves 3,474,504
Designated 789,951
Undesignated 2,684,554
Designated means IdentifIed for future, specIfIc use
1,000.000 1 1,000,000 1
100.0%
A1:11:1ro1:1.
7.2%
12.2%
1.4% 1.2% 1.0% 1.8%
0.3%
25.1%
5.7%
19.4%
Town of Fairfax
24 Operating Budget
FUND
DEPT
03 FIELD EQUIPNEHICLE REPLACEMENT
923 EQUIP REPLACEMENT
The Field EquipmenWehicle Replacement fund is a component of the General Fund used to provide financing for major equipmentpurchases and leases. Fund Balance represents reserves for future equipment/vehicle purchases.
In FY19, Fund 05 - Communications Equip Replacement has been rolled into this fund In 2007, the Town received $249,000 in Clean Renewable Energy Bonds (CREBS) to install Solar Panels at the Pavilion capable of generating 25 kW AC. Estimated energy savings were $1 ,888 per year for the 25 year life.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
090 901 SALE OF ASSETS
SUBTOTAL REVENUES
APPROPRIATIONS
903 920 SOLAR PANEL LEASE SEE NOTE 923 921 FIELD EQUIPMENT SEE NOTE
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 910 CAPITAL LEASE FINANCING 100 931 TSFR FROM 01-GEN FUND SEE NOTE
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
COMPONENTS OF FUND BALANCE:
VEHICLE REPLACEMENT RESERVE
NOTES: ORIGINAL
921 FIELD EQUIPMENT
RADIOS
MOBILE COMPUTING
FY 2020-21 FY 2021-22
Actual Actual
266,993 I 194,074 I
44,322 I
44,322
16,600 16,600
56,319 (6,102)
72,919 10,498
100.000 I
100,000
(72,919) 133,824
194,074 1 327,899 I
LAST PMT I FY 2020-21 I
FY 2022-23 FY 2022-23
ADOPTED Projected
327,899 I
13,500 I
13,500
16,600 16,600
366,000 179,797
382,600 196,397
100.000 I 100.000 I
100,000 100,000
(282,600) (82,897)
245,002 1
FY 2021-22 FY 2022-23
5,000
30,000
Note Maintenance costs for equipment is charged to the specific department using the equipment.
VEHICLE LEASE/PURCHASES
FY18 POLICE CAR (2) 93,657 02/19/21 24,489
POLICE CAR 31 ,830
FY21 POLICE CARS (2) CARRYOVER 95,000 FY23 POLICE CAR 64,000 FY23 FLEET ELECTRIFICATION CARRYOVER
REPLACE GAS POWERED EQ 27,000
TOTAL 96,032 5,000 216,000
931 Vehicle replacement reserve to (1)replace vehicles subject to environmental legislation; and (2) police vehicles 996 FY09 SOLAR PANEL LEASE 249,000 8/28/2022 16,600 16,600 16,600
FY 2023-24
DRAFT
245,002 I
150,000
150,000
100.000 I
100,000
(50,000)
195,002 I 195,002
FY 2023-24
150,000
150,000
-
Town of Fairfax
24 Operating Budget
FUND
DEPT
04 BUILDING & PLANNING
715 MISCELLANEOUS
The Building & Planning Fund is used to collect all Building and Planning fees for transfer to the General Fund FUND SUMMARY FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24
BEGINNING FUND BAL REVENUES
030 311 BUILDING PERMITS
030 312 GENERAL PLAN MAINTENANCE FEES
030 313 TECHNOLOGY IMPROVEMENT FEES 030 314 ENCROACHMENT FEES 030 315 HOUSING INSPECTIONS 030 316 STATE GREEN FEES
030 317 SEISMIC FEES
030 318 PLAN RETENTION 030 319 STREET UTILITY ENCROACHMENT PERMITS 030 320 ROAD IMPACT FEES
030 321 INFRASTRUCTURE IMPROV FEES
TOTAL PERMITS AND FEES
080 801 ZONING & FILING FEES
080 805 BUILDING PLAN CHECK FEES 080 806 ENGINEERING PLAN CHECKS 080 814 MISCELLANEOUS
TOTAL CURRENT CHARGES
SUBTOTAL REVENUES
APPROPRIATIONS
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 971 TSFR TO 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY ENDING FUND BAL
COMPONENTS OF FUND BALANCE:
UNRESERVED
RESERVED - PLANNING DEPOSITS
NU It:::;:
Actual
333 1
172,373
7,360
8,428
-
48,530
887
1,264
346
78,202
163,022
9,311
489,723
76,414
41,267
18,171 14,110
149,962
639,684
(580,000)
(580,000)
59,684
60,018 1
32,897
27,121
Actual
60,018 1
157,400
6,928
9,252
-
50,396
724
1,690
577
87,393
190,358
9,252
513,970
82,780
67,833
24,950
175,563
689,533
(500,000)
(500,000)
189,533
249,551 1
121,506
128,044
Reserves are for economic downturns and deposits from developers.
ADOPTED
170,000
6,000
8,500
-
46,000
750
1,450
300
72,000
177,000
8,500
490,500
55,000
50,000 30,000
135,000
625,500
(600,000)
(600,000)
25,500
Victory Village reimbursement agreement defers $200,000 of revenues for five years Street Opening is encroachment permits for road work (e.g., PG&E, utilities)
Projected DRAFT
249,551 1 135,489 1
181,555
7,364
9,337
-
24,158
831
1,921
204
82,298
197,151
9,337
514,154
109,114
38,636
24,034
171,784
685,938
(800,000)
(800,000) (114,062)
135,489 1
108,368
27,121
170,000
6,000
8,500
-
46,000
750
1,450
300
72,000
177,000
8,500
490,500
55,000 50,000 30,000
135,000
625,500
(600,000)
(600,000)
25,500
160,989 1
69,048
91,941
Town of Fairfax FUND 05 BUILDING IMPROVEMENT
... 2023/ 24 Operating Budget DEPT 905 TOWN FACILITY IMPROVEMENT Formerly the Communication Equipment Replacement fund , which has been consoldated with Fund 05-Field Equipment.
The Building Improvement Fund is a component of the General Fund used to provide financing for major improvements to Town Facilities including Town Hall, Police Department, Fire Department, Community Center and the Women's Club.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
050 502 INVESTMENT EARNINGS
SUBTOTAL REVENUES
APPROPRIATIONS
924 921 FIELD EQUIPMENT
905 932 ENERGY IMPROVEMENTS SEE NOTE
905 821 OUTSIDE SERVICES SEE NOTE
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 971 TSFR TO 03-EQUIPMENT REPLACEMENT
FY 2020-21 FY 2021-22
Actual Actual
61 ,395 ! 82,191 I
4,975
22,230
4,975 22,230
FY 2022-23 FY 2022-23 FY 2023-24
ADOPTED Projected DRAFT
150,561 I 239,286 1
75,000 - 50,000
175,000 36,275 175,000
250,000 36,275 225,000
1 oo 9 31 TS FR FR OM o 1-G ENE RAL Fu ND 1-----,1,..,,,0-=, o=o-=-o +---=go=-, o=o=-=o,-t--1,..,,,2-=-5--=, o-=-o o=-+--...,..,12=-=5,....,, o=-=o=o-___,,.1-=-2 5=-,-=-00=0- s u B TOT AL TRANSFER 10,000 90,000 125,000 125,000 125,000
NET DEPARTMENT ACTIVITY ENDING FUND BAL
COMPONENTS OF FUND BALANCE:
21,395 67,770
82,191 1 150,561 I
DESIGNATED FOR BUILDING IMPROVEMENT
UNDESIGNATED
CURRENT PROJECTS:
NUii::~:
COMMUNITY CENTER UPGRADE/PHONES/SEWER LINES
TOWN HALL - OFFICE MODIFICATIONS/PHONE
FIRE STATION MODIFICATIONS
WOMEN'S CLUB/TOWN HALL ELECTRIFICATION & ENERGY IMPROVEMENTS PAVILION MICROGRID DESIGN & DEVELOPMENT (moved to dept 514) TOTALS
932 Based on Energy audit recommendations to reduce green house gases Funding for Pavillion battery backup storage system
and additional energy improvements if grant funding is received. (25,000) 88,726 (100,000)
239,286 1 139,286 1
139,286
TOTAL FV24
80,000 80,000
70,000 70,000
325,000 25,000
50,000 50,000
25,000 see 514
550,000 225,000
821 Firestation -modify to accomodate 3 on an engine of all genders; satelite EOC ; kitchen modifications
Town of Fairfax FUND 06 RETIREMENT
2023-24 Operating Budget DEPT 715 MISCELLANEOUS
The Retirement Fund is the repository for retirement funds collected from the Pension Obligation Parcel Tax. The Pension Obligation Tax of $.091 per $100 of Assessed Valuation was established in the 1960's. Proceeds are transferred as needed to the General Fund to offset retirement expenses. The Town participates in the California Public Employee Retirement System (PERS) and has two plans: Safety, for sworn Police and Fire and Miscellaneous for those working over half time.
To address rising pension costs, the Town adopted a second lower tier for employees hired after July 1, 2009.
In 2012, The state created a third lower tier (PEPRA) for employees hired after January 1, 2013 As of FY14, Town employees contribute their full employee share of pension ranging from 6.5% to 9% of salary.
As of FY18, Tier 1 Safety employees are contributing 1 /3 (3% of 9%) of employer share of cost
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
010 101 PROPERTY TAX- CURRENT SEC
010 102 PROPERTY TAX- CURRENT UNSEC
010 103 PROPERTY TAX - PRIOR YEARS 010 110 SUPPLEMENTAL PROPERTY TAX 050 607 SECURED HOPTR 050 500 MISC INTEREST
SUBTOTAL REVENUES
incr (deer)
TRANSFERS
725 971 TSFR TO 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
Retirement Costs - Recap by Department
111 Town Council 112 Town Treasurer
211 Town Manager 221 Town Clerk
231 Personnel 241 Finance
311 Planning & Building Services 321 Building Inspection & Permits 411 Police
510 Public Works Administration 511 Street Maintenance 514 Climate & Environment 611 Park Maintenance 616 Community Services 617 Recreation - Events 621 Recreation - Class/Activities 622 Summer Camp 625 Rental - Womens Club Subtotal Retirement
421 Ross Fire*
Total Retirement
NOTES:
SEE NOTE
FY 2020-21 FY 2021-22
Actual Actual
167,01 o 1 130,996 1
1,668,859 1,767,853
1,032 5,814
26 7,259
48,179 56,827
10,890 11,080
6,436
1,728,986 1,855,270
3.63% 7.30%
1 (1,765,000)1 (1,800,000) 1
(1,765,000) (1,800,000)
(36,014) 55,270
130,996 1 186,266 I
ALLOCATION UAL PAYMT I
0.29% 0.00%
1.06%
0.00% 0.00% 0.86%
6.50%
2.55%
81.79% 7,550
1.07%
3.02%
0.00%
1.68%
0.41% 0.78% 0.00% 0.00% 0.00%
100.00% 7,550
359,416
366,966
421 Ross Fire Contribution calculated from Town share of JPA costs (23.3%) The Town also contributes retirement funds to the PARS Benefit Trust
FY 2022-23
ADOPTED
1,884,600
62,900
10,700
1,958,200
5.55%
(1,700,000)1
(1,700,000)
258,200
t-Y24
REFI PMT I
1,905
7,100
--
5,772
43,408
17,029
546,487
7,157
20,204
.
11,199
2,741
5,196
---
668,198
-
668,198
FY 2022-23
Projected
186,266 1
1,891,382
23,794
-
62,207
9,984
-
1,987,366
7.12%
(2,000,000) 1
(2,000,000)
(12,634)
173,632 1
ER PERS
576
288
20,479
19,980 10,839
24,234
51,445
20,579
280,652
24,633 27,799
8,325
15,616
3,962
7,888
4,553
650
1,378
523,876
233,141
757,017
FY 2023-24
DRAFT
173,632 1
2,004,900
--
65,900
10,600
-
2,081,400
4.73%
(2,000,000) 1
(2,000,000)
81,400
255,032 1
TOTAL
2,481
288
27,579
19,980 10,839
30,006 94,853 37,608
834,689
31,790
48,003
8,325
26,815
6,703
13,084
4,553
650
1,378
1,199,625
592,557
1,792,182
Town of Fairfax FUND 07 SPECIAL POLICE
. ' 2023~ 24 Operating Budget DEPT 715 MISCELLANEOUS
The Special Police Fund is the repository for special police revenues which are transferred to the General Fund to offset related police expenses.
COPS (Citizens' Option for Public Safety) is part of the state SLESF (Supplemental Law Enforcement Services Fund).
FUND SUMMARY FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 Actual Actual ADOPTED Projected DRAFT
BEGINNING FUND BAL 18,837 I s1,s21 I 30,62s 1 18,1921
REVENUES
070 733 COPS GRANT 142,690 169,098 170,000 187,567 170,000 SUBTOTAL REVENUES 142,690 169,098 170,000 187,567 170,000
APPROPRIATIONS
741 842 SPECIAL DEPT SUPPLIES
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 971 TSFR TO 01-GENERAL FUND (110,000) (190,000) (200,000) (200,000) (180,000) 100 931 TSFR FROM 01-GENERAL FUND
SUBTOTAL TRANSFER (110,000) (190,000) (200,000) (200,000) (180,000) NET DEPARTMENT ACTIVITY 32,690 (20,902) (30,000) (12,433) (10,000) ENDING FUND BAL s1,s21 1 30,62s 1 18,192 I 8,192 I
COMPONENTS OF FUND BALANCE:
Nu1t::::i:
COPS funds are distributed by the state to counties
Town of Fairfax FUND 08 OFFICE EQUIP REPLACEMENT
.,. 2023~ 24 Operating Budget DEPT 928 OFFICE EQUIP REPLACEMENT The Office Equipment Replacement fund is a component of the General Fund used to provide financing for major office equipment purchase, computers, and software licenses.
FUND SUMMARY
BEGINNING FUND BAL REVENUES
050 502 INVESTMENT EARNINGS
SUBTOTAL REVENUES
APPROPRIATIONS
822 PROFESSIONAL SERVICES SEE NOTE
911 OFFICE EQUIPMENT SEE NOTE
912 FINANCIAL SOFTWARE SEE NOTE
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 971 TSFR TO 01-GENERAL FUND
100 931 TSFR FROM 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
COMPONENTS OF FUND BALANCE:
DESIGNATED FOR FINANCIAL SOFTWARE
COMPUTER/SOFTWARE
UNDESIGNATED
NVI t:.::i:
822 Copier service contract & charges
FY 2020-21
Actual
55,836 j
25,004
17,644
26,806
69,454
(69,454)
(13,618)!
25,000
30,000
(68,618)
FY 2021-22 FY 2022-23
Actual ADOPTED
(13,618)!
16,540
5,891 30,000
2,713
25,143 30,000
80,000 I 30,000 I 80,000 30,000
54,857
41 ,239 j
41,239
911 Copier leases /Docstar license; Computer & Software replacement & updates 912 Tyler lncode Saas (Software as a service) Financial Software
FY 2022-23
Projected
41,239 j
22,515
7,382
3,200
33,098
30.000 I
30,000
(3,098)
38,142 1
38,142
FY 2023-24
DRAFT
38,142 j
25,000
10,000
3,500
38,500
40.000 I
40,000
1,500
39,642 j 39,642
f'!1: ~. "!.d_ Town of Fairfax FUND 12 FAIRFAX FESTIVAL -=
-
2023-24 Operating Budget DEPT 623 FAIRFAX FESTIVAL
The Fairfax Festival fund is a special revenue fund which raises funds to support the production of the annual festival. The Fairfax Festival reimburses all Police and Public Works overtime associated with Festival activities.
The festival was not held in FY20 and FY21 due to COVID.
FUND SUMMARY FY 2020-21 FY 2021-22
Actual Actual
BEGINNING FUND BAL REVENUES
(19,485)! (19,485)1
090 882 FESTIVAL REVENUE 090 823 SPONSORS 090 824 VENDORS/BOOTH 090 825 MERCHANDISE SALES 070 699 OTHER
SUBTOTAL REVENUES
APPROPRIATIONS
SEE NOTE SEE NOTE
497 OVERTIME REIMB SEE NOTE
814 ADVERTISING
815 PRINTING SEENOTE
821 OUTSIDE SERVICES SEE NOTE
822 PROFESSIONAL SERVICES
882 FAIRFAX FESTIVAL - OTHER 890 MISCELLANEOUS
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 971 TSFR TO 01 -GENERAL FUND
100 931 TSFR FROM 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY ENDING FUND BAL
NOTES:
825 Shirts, food & drinks
---
-------
(19,485)1
497 Reimburse Town for Police & Public Works overtime
815 Posters/Tee shirts
821 Music, Performers, Website
o~u Equipment rental, tsMI , ASCAP
53,550
--
53,550
-
1,928
-
17,963
5,528
28,058
9,628
63,105
(5,000)1
(5,000)
(14,555)
(34,040)1
FY 2022-23 FY 2022-23 FY 2023-24
ADOPTED Projected DRAFT
(34,040)1 (24,740)1
41,000
3,000 - 3,000
35,000 - 35,000
3,000 - 3,000
-
41,000 41,000 41,000
5,000 5,000 5,000
2,500 2,500 2,500
300 300 300
2,500 2,500 2,500
7,000 7,000 7,000
4,000 4,000 4,000
10,400 10,400 10,400
31,700 31,700 31,700
(5,000)1
(5,000)
4,300 9,300 9,300
(24,740)1 (15,440)1
Town of Fairfax
2023, 24 Operating Budget
FUND
DEPT
20 MEASURE F - MUNICIPAL SERVICES
715 MISCELLANEOUS
Measure F "Municipal Services Tax" is a voter approved Municipal Services tax providing funding for:
(1) extended 24/7 staffing of Police and Fire department, (2) Provides funding for Public Works projects,
(3) providing matching funds for state and federal grants, (4) revitalizing Youth & Senior Programs, and (5) Provide for Wildfire Prevention efforts and Pedestrian Evacuation Trails.
Passed in November 2019, Measure F is an eleven-year tax effective July 2020 initially assessing $195 per unit.
After the first year, there is a modest increase of $5 per year. The tax replaces Measure J, expired June 2020.
Oversight of Measure F expenditures is by a citizen committee.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
010 120 MUNICIPAL SERVICES TAX
SUBTOTAL REVENUES
APPROPRIATIONS
715 996 DEBT SERVICE
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 971 TSFR TO FUND 01 - GENERAL FUND
725 951 TSFR TO FUND 51 - CIP GRANTS
725 953 TSFR TO FUND 53 - CIP TOWN
FY 2020-21
Actual
78,657 !
712,931 I
712,931
(745,000)
(20,000) (20,000)
FY 2021-22 FY 2022-23 FY 2022-23
Actual ADOPTED Projected
6,588 ! 7,266 !
725,678 ! 744,ooo I 750,041 I 725,678 744,000 750,041
(665,000) (675,000) (675,000)
(30,000) (25,000) (25,000)
(30,000) (30,000) (30,000)
FY 2023-24
DRAFT
27,307 I
767,760 I 767,760
(726,800)
(30,000) (33,200)
SUBTOTAL TRANSFER (785,000) (725,000) (730,000) (730,000) (790,000)
NET DEPARTMENT ACTIVITY ENDING FUND BAL
(72,069) 678 14,000 20,041 (22,240)
ALLOCATION OF REVENUES:
50% POLICE SERVICES
37% FIRE SERVICES
5% YOUTH & SENIOR PROGRAMS
0% PUBLIC WORKS IMPROVEMENTS
0% WILDFIRE PREVENTION/TRAIL IMPROV
8% MATCHING FUNDS FOR GRANTS
100% TOTAL
DESIGNATION OF FUND BALANCE: NOlt:.::i:
6,588 !
378,000
289,000
38,000
20,000
40,000
20,000
785,000
Measure F funds are transferred and spent from other funds
7,266 I 27,307 1 5,067 I
358,000 368,000 368,000 395,000
269,000 269,000 269,000 292,300
38,000 38,000 38,000 39,500 30,000
30,000
55,000 55,000 63,200
725,000 730,000 730,000 790,000
e -~ Town of Fairfax FUND 21 GAS TAX
.._ .-:i-:
-
24 Operating Budget DEPT 715 MISCELLANEOUS
This fund is required by State law to account for gas tax revenues received from the State and expended for construction and maintenance of City streets. Gas tax is collected by the state through taxes on fuel sales and distributed to local agencies monthly on a per capita basis. Cities receive 15.9% of the tax collected, which is currently 18 cents per gallon, Effective 11/1/17 the base excise tax increased to 30 cents per gallon.
FUND SUMMARY FY 2020-21 FY 2021-22
Actual Actual
BEGINNING FUND BAL REVENUES
164,1701 143,1881
060 611 Gas Tax - Section 2103 (Prop 42) SEE NOTE
060 604 Gas Tax - Section 2106 060 605 Gas Tax - Section 2107 060 606 Gas Tax - Section 2107. 5
060 608 Gas Tax - Section 2105
060 610 Gas Tax - Road Main & Rehab
TOTAL REVENUES
APPROPRIATIONS
SUBTOTAL
TRANSFERS
SEE NOTE
725 971 TSFR TO FUND 01 - GENERAL FUND
725 951 TSFR TO FUND 51 - CIP GRANTS
725 953 TSFR TO FUND 53 - CIP TOWN
SUBTOTAL
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
GAS TAX - CIP APPROPRIATIONS
51 810 SS&R SELECTED STREETS
51 813 SS&R SEL ROADS (SCENIC@RIDGE) 51 856 MEADOW WAY BRIDGE 51 871 SPRUCE, MARIN, CANYON 53 804 SIDEWALK REPLACE/REPAIR 53 887 STREET RESUFACING & REPAIR 53 894 PARKADE NUlt::::i:
49,644
33,943
46,293
2,000
37,909
133,229
303,018
(175,000) (149,000)
(324,000)
(20,982)1
143,1881
FY 2020-21
Actual
129,000
20,000
149,000
63,584
32,406
60,436
2,000
44,348
155,302
358,076
(120,000) (193,347) (175,000)
(488,347)
(130,271) 1
12,917 1
FY 2021-22
Actual
100,000
66,967
26,380
175,000
368,347
FY 2022-23
ADOPTED
73,848
34,964
66,089
2,000
48,376
170,914
396,191
(120,000) (140,000) (175,000)
(435,000)
(38,809)1
FY 2022-23
ADOPTED
100,000
40,000
175,000
315,000
NOTE 1 Revenue projections provided by California Transportation Commission for SB 1
FY 2022-23
Projected
12,917 1
73,848
34,964
66,089
2,000
48,376
170,914
396,191
(90,000)
(140,000) (175,000)
(405,000)
(8,809)1
4,108 1
FY 2022-23
Projected
100,000
40,000
175,000
315,000
FY 2023-24
DRAFT
4,108 1
75,212
35,884
59,823
2,000
49,805
187,627
410,351
(145,000)
(60,000)
(200,000)
(405,000)
s,3s1 1
9,459 1
FY 2023-24
DRAFT
100,000
40,000
175,000
315,000
f!:'::~ Town of Fairfax FUND 22 MEASURE A/AA-TRANSPORTATION ··
--
.~ ... -
2023/ 24 Operating Budget DEPT 715 MISCELLANEOUS
Measure A/AA transportation funds are generated from a 20 year 1/2 cent sales tax passed in Nov. 2004 and 2018.
The Transportation Authority of Marin (TAM) adminsters the tax. TAM is a joint powers agency (JPA) consisting of the 11 cities and towns in the County of Marin. Additional funding was added in November 2010 with the passing of Measure B which added $10 per vehicle to the annual Vehicle Licence Fee to fund transportation programs.
Funds are allocated to Town based 50% on road miles and 50% on population.
FUND SUMMARY
BEGINNING FUND BAL REVENUES
060 920 MEASURE A&B FUNDS
SUBTOTAL REVENUES
APPROPRIATIONS
715 893 VARIOUS
SUBTOTAL APPROPRIATIONS
TRANSFERS
725 951 TSFR TO FUND 51 - CIP GRANTS
725 953 TSFR TO FUND 53 - CIP TOWN
725 971 TSFR TO FUND 01 - GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
MEASURE A TRANSPORTATION -APPROPRIATIONS
51 810 SS&R SELECTED ROADS 51 813 SS&R SCENIC RD 51 816 CANYON RD STABILIZATION 53 887 STREET RESURFACING & REPAIR NUlc:..::,:
FY 2020-21 FY 2021-22
Actual Actual
237,658 I 161 ,128 I
134,830 1 143,220 1
134,830 143,220
(71 ,360)
(140,000)
(211,360)
(76,530) 143,220
161 ,12a 1 304,348 1
FY 2020-21 FY 2021-22
Actual Actual
134,830 78,050
134,830
71,360 81,360
140,000
346,190 294,240
Funds are transferred to Capital Improvement funds for expenditure FY 2022-23 FY 2022-23
ADOPTED Projected
304,348 !
195,1191
195,119
(294,240) (147,777)
(294,240) (147,777) (294,240) 47,342
351,689 1
FY 2022-23 FY 2022-23
ADOPTED Projected
78,050
134,830 134,820
81,360 12,958
294,240 147,777
Measure A expenses will be charged directly to Measure A funds and transfered to CIP SEE APPENDIX A-7 FOR MEASURE A WORKPLAN)
FY 2023-24
DRAFT
351 ,689 1
200,000 1
200,000
(81 ,360)
(250,000)
(331,360) (131,360)
220,329 I
FY 2023-24
DRAFT
78,050
134,830
81,360
294,240
(37,120)
Town of Fairfax FUND 23 MEASURE A - PARKS
.. 2023~ 24 Operating Budget DEPT 715 MISCELLANEOUS
Measure A funds are generated from a 1/4 cent sales tax passed in November 2012 to care for Marin's existing parks and open spaces, support regional community parks projects and programs, and further farmland preservation. 15% of the revenue generated is available to the cities and towns to enhance and manage their parks, nature preserves, recreation programs, and vegetation to reduce wildfire risk. A Measure A committee consisting of councilmembers and representatives of FOSC, PARC and the Volunteer Board make annual workplan recommendations to the council for the use of funds. The council must approve and submit a workplan to the county each year.
FUND SUMMARY
BEGINNING FUND BAL REVENUES
060 920 MEASURE A FUNDS
SUBTOTAL REVENUES
APPROPRIATIONS
715 893 VARIOUS
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 941 TSFR FROM FUND 51 - CIP GRANTS
725 951 TSFR TO FUND 51 - CIP GRANT 725 972 TSFR TO FUND 73 - OPEN SPACE
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
MEASURE A PARKS - APPROPRIATIONS
51-820 RENOVATION OF WOMENS CLUB 51-841 TRAIL REPAIR & IMPROVEMENT 51-841 REPLC OF PERI PARK EQUIPMENT
APPROPRIATIONS
ADDITIONAL APPROVED WORKPLAN ITEMS:
51-820 RENOVATION OF WOMENS CLUB 51-841 TRAIL REPAIR & IMPROVEMENT 51-841 PLATFORM FOR PUBLIC ART
51-841 PERI PARK EXERCISE EQUIP.
51-841 PERI PARK PUMP TRACK
51-841 REPLC OF PERI PARK EQUIPMENT
51-841 PERI PARK PLAYGROUND & SWING REPL
PERI PARK CREEKBANK RESTORATION
73-673 PARKLAND ACQUISITION
FY 2020-21
Actual
13a,sos 1
31 ,100 1
31,700
90,501 1
90,501
-
(13,019)
-
(13,019) (71 ,819)
66,685 I
FY 2020-21
Actual
10,501
80,000
90,501
19,973
45,024
8,877
10,000 19,371
6,000
87,500
196,745
FY 2021-22 FY 2022-23
Actual ADOPTED
66,685 1 69,a4a 1 26,655 1
69,848 26,655
(10,404) (39,973)
(10,404) (39,973)
59,444 (13,318)
126,129 1
FY 2021-22 FY 2022-23
Actual ADOPTED
19,973
10,404 20,000 10,404 39,973
19,973 1,000
34,620 30,000
5,000
8,877
10,000 19,371
6,000 39,919
87,500 100,000
186,341 215,892
FY 2022-23 FY 2023-24
Projected DRAFT
126,129 1 119,3sa 1
32,745 1 10,a13 1
32,745 70,873
57,018
(36,534) (40,000)
20,484 (40,000)
53,229 30,873
119,3sa 1 210,231 1
FY 2022-23 FY 2023-24
Projected DRAFT
9,152
6,200
21,182
36,534
50,000 50,000
5,000
45,231
100,000
250,231
NOTES: The County requires that Measure A funds be spent from within a single fund and not transferred to different funds for expenditure on a project. For example, the funds allocated to open space/parkland acquisition cannot be transferred to the Open Space Fund. The funds must remain in Fund 23 until expended.
Funding for Pavilion is reallocated to pay for Peri Park playground equipment See Appendix for Measure A Parks annual workplan
c::~ Town of Fairfax FUND 25 FEDERAL STIMULUS FUNDS
-~ 24 Operating Budget DEPT 715 MISCELLANEOUS
Funding of approx. $1.8 million in Federal assistance from the American Rescue Plan Act (ARPA). Eligible uses include, but are not limited to, business & renter assistance; water & sewer infrastructure, equity programs, reimbursement for loss Town revenue, and homelessness. The Council will conduct a special workshop to discuss the allocation of funding . The funds do NOT need to be allocated prior to receiving the funds from the State (State distibutes funds on behalf of the Feds). However, the Town can only use the funds for eligible expenses. Funds must be obligated by Dec 31, 2024 (3 yrs) and spent by Dec 31 , 2026 (5 yrs). The funds are distributed by the State in two even traunches: July 2021 and July 2022.
FUND SUMMARY FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24 Actual Actual ADOPTED Projected DRAFT
BEGINNING FUND BAL 866,338 1 1,766,049 I
REVENUES
070 711 FEDERAUSTATE GRANT REVENUE 899,711 1 900,000 I 899,711 1 SUBTOTAL REVENUES 899,711 900,000 899,711
APPROPRIATIONS
715 893 VARIOUS 33,373 1
SUBTOTAL APPROPRIATIONS 33,373
TRANSFERS
725 951 TSFR TO FUND 51 - CIP GRANT (150,000)1 (150,000)1 SUBTOTAL TRANSFER (150,000) (150,000)
NET DEPARTMENT ACTIVITY 866,338 750,000 899,711 (150,000) ENDING FUND BAL 866,338 I 1,766,049 I 1,616,049 I
FY 2020-21 FY 2021-22 FY 2022-23 FY 2022-23 FY 2023-24
Actual Actual ADOPTED Projected DRAFT
FEDERAL STIMULUS FUNDS - APPROPRIATIONS
Countywide Homeless voucher program (3-5
yr funding) 33,373
51-827 STORM WATER IMPROVEMENTS 1,700,000 1,700,000
33,373 133,000 1,700,000
NU I t:S:
= Town of Fairfax FUND 44-46 DEBT SERVICE MEASURE K _-:,,. 24 Operating Budget DEPT 716 DEBT SERVICE The Measure K Debt service fund exists to handle the debt payments on the Measure K General Obligation bonds issued between FY2000-2006 to fund capital improvements to community facilities, streets, and storm drains within the Town. Borrowed funds were spent from the Fund 54 Measure K capital Improvement fund. Revenues are raised property taxes designated for debt service at a rate adopted by council annually suffient to pay principal and interest on the bond issues. The 2000 series bonds were refinanced in 2008 which provided $158,050 of additional project funds .The 2002 series bonds were refunded in 2012 which provided $193,726 of additional capital for Measure K street purposes. The Town refunded the 2006 issue in May, 2016 reducing debt service (interest) costs to ratepayers (See Fund 46). The rate charged to ratepayers was .025 per $100 of Assessed valuation (AV) in FY22-23. The rate in FY23-24 will be.0225 per $100 of AV.
FUND SUMMARY FY 2020-21
Actual
BEGINNING FUND BAL
REVENUES
686,777 1
010 101 PROPERTY TAX - CURRENT SEC
010 102 PROPERTY TAX - CURRENT UNSEC
010 103 PROPERTY TAX - PRIOR YEARS 010 110 SUPPLEMENTAL PROPERTY TAX 050 607 SECURED HOPTR
SUBTOTAL REVENUES
APPROPRIATIONS
458,852
293
8 13,055
3,200
475,407
FUND 44 - 2008 GENERAL OBLIGATION REFUNDING BONDS
716 995 PRINCIPAL 142,300 716 996 INTEREST 59,613
201,913
FUND 45 - 2012 GENERAL OBLIGATION REFUNDING BONDS
716 995 PRINCIPAL 174,300 716 996 INTEREST 49,606
223,906
FUND 46 - 2016 GENERAL OBLIGATION BONDS
716 995 PRINCIPAL 109,000 716 996 INTEREST 18,365
127,365
ADMIN FEES
821 CONTRACT SERVICES SEE NOTE 871 INSURANCE & FEES 4,860 SUBTOTAL APPROPRIATIONS 558,043
NET DEPARTMENT ACTIVITY (82,636)
ENDING FUND BAL 604,141
NOTES: Summary of the Town's portion of Measure K I Original Debt Service Payments I Issue
Fund 44 2008 Refunding General Obligation Bonds $ 1,977,600 Fund 45 2012 Refunding General Obligation Bonds $ 2,772,800 Fund 46 2016 General Obligation Bonds $ 1,239,000 821 Disclosure & dissemination compliance services (Urban Futures)
I
I
FY 2021-22
Actual
604,141
481,584
3,244
562
38,021
3,226
526,636
157,100
50,949
208,049
186,400
44,285
230,685
110,000
16,065
126,065
1,800
3,205
569,804
(43,168)
560,973 1
Final I
Pavment I
8/1/2025 8/1/2027 8/1/2027
TOTALS
FY 2022-23 FY 2022-23 FY 2023-24
ADOPTED Projected DRAFT
560,973 1 518,457 1
526,000 511,396 487,890
300 6,933 6,480
- - -
12,000 17,380 16,290
3,400 2,743 2,610
541,700 538,453 513,270
171,800 171,800 191 ,300
41,411 41,411 30,881
213,211 213,211 222,181
198,100 198,100 214,400
38,614 38,614 32,530
236,714 236,714 246,930
111,000 111 ,000 113,000
13,745 13,745 11,393
124,745 124,745 124,393
2,700 2,700 2,700
3,600 3,600 3,600
580,969 580,969 599,803
(39,269) (42,516) (86,533)
I 518,457 1 431,924 1
Principal Balance
6/30/2022 I 6t30t2023 I 6/30/2024
$ 799,100 $ 627,300 $ 436,000 $ 1,209,900 $ 995,500 $ 770,600 $ 599,000 $ 486,000 $ 367,000 $ 2,608,000 $ 2,108,800 $ 1,573,600
f!::.!.d. Town of Fairfax FUND 48 LEASE AGREEMENT - ..
...... . ....
--
2023/ 24 Operating Budget DEPT 716 DEBT SERVICE
On January 18, 2017, the Town entered into a lease financing agreement with Capital One Public Funding, LLC to refinance a significant portion of its Unfunded Accrued Liability (UAL) owed to CalPERS for Miscellaneous and Safety pensions. The Lease was in the amount of $3,860,000 which covered payoff in full of the Town's Retirement Side Funds and Pre-2013 UAL for both Miscellaneous and Safety employees. The lease was refinanced September 29, 2020 with the existing lease holder, which waived all prepayment provisions and agreed to add $6,460,955 of additional UAL to lease debt increasing the issue to $9,402,000. The refinanced UAL included the balances of the three highest PERS tiers, Public Safety Tiers 1 &2, and Miscellaneous Employees Tier 1 at June 30, 2021. The "Taxable Lease Revenue Bond, Series 2020" holds an all-in interest cost of 3.66% resulting in an estimated total cash flow savings of $4,280,615 and maturing on August 1,2036. By comparison, the refinanced lease issue had an interest rate of 5.4% and the UAL with CalPERS was 7.0%. The issue began paying semiannual principal and interest payments on February 1, 2021 and will continue 15 years to 7/15/36.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
090 INTERDEPARMENTALCHARGES
SUBTOTAL REVENUES
APPROPRIATIONS
716 994 DEBT ISSUE/ADMIN 716 997 LEASE PAYMENT
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FROM 01-GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY ENDING FUND BAL
ALLOCATION OF LEASE PAYMENT TO DEPARTMENTS (496)
01 - 111 Town Council 01 - 211 Town Manager
01 - 241 Finance 01 - 311 Planning & Building Services 01 - 321 Building Inspection & Permits 01 - 411 Police 01 - 510 Public Works Administration 01 - 511 Street Maintenance 01 - 611 Park Maintenance 01 - 616 Volunteers for Fairfax 01- 617 Recreation
UAUSide Fund charge to departments
NUI t:::i:
FY 2020-21
Actual
1,294 j
455,469
3,115
481,182
455,469
481,182
1,294 1
Allocation based on prior year Side Fund expense percentage See the debt service exhibit in the APPENDIX
FY 2021-22 FY 2022-23
Actual ADOPTED
1,294 j
553,738 625,101
553,738 551,640
2,100
551 ,639 625,101
553,739 551,640
(1)
1,293 1
PRIOR
1,850
6,894
5,605
42,150
16,535
530,644
6,950
19,618
10,874
2,662
5,045
648,827
FY 2022-23 FY 2023-24
Projected DRAFT
1,293 1 1,293 1
625,101 668,198
625,101 668,198
625,101 668,198
625,101 668,198
(0) 0
1,293 1 1,293 1
0.29% 1,905
1.06% 7,100
0.86% 5,772
6.50% 43,408
2.55% 17,029
81.79% 546,487
1.07% 7,157
3.02% 20,204
1.68% 11,199
0.41% 2,741
0.78% 5,196
668,198
ct~~ Town of Fairfax FUND 51 CIP - GRANTS 2023-24 Operating Budget DEPT CAPITAL PROJECTS This activity encompasses the costs of capital projects partially or fully funded by federal and state grants.
Additional funding is provided by transfers from Measure A - Parks & Transportation, Measure F and Gas Tax funds.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
070 695 COUNTY
70 864 STATE PARK BOND REVENUE
070 711 FEDERAUSTATE GRANT REVENUE
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
070 600 FED/STATE FINANCING 070 699 OTHER
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FROM FUND 01 - GENERAL FUND
100 941 TSFR FROM FUND 20 - MEASURE F
100 942 TSFR FROM FUND 21 - GAS TAX
100 956 TSFR FROM FUND 22 - MEAS A TRANS 100 957 TSFR FROM FUND 23 - MEAS A PARK 100 TSFR FROM FUND 25 - FEDERAL STIM
725 TSFR TO FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY ENDING FUND BAL
ALLOCATION OF APPROPRIATIONS:
51- 521 PAVILION KITCHEN
51- 810 ST RESURF & REPAIR - SELECTED SFD
51- 813 ST RESURF & REPAIR - 378 SCENIC RD
51 - 816 ST RESURF & REPAIR - 145 CANYON RD STAB
51- 820 WOMENS CLUB REHABILITATION 51- 825 2378 SFD ROAD STAB 51- 826 78 WREDEN
51- 827 STORM WATER IMPROVEMENTS
51- 829 195 PINE ST
51- 841 MISC PARK & TRAIL IMPROVEMENTS
51- 843 AZALEA AVENUE BRIDGE
51- 845 103 ROCCA
51- 856 MEADOW WAY BRIDGE
51 - 871 BPMP - SPRUCE, MARIN, CANYON BRIDGE
51- 873 CREEK ROAD BRIDGE
51 - 909 PAVILION SEISMIC RETROFIT
Totals
FY 2020-21 FY 2021-22 FY 2022-23
Actual Actual ADOPTED
732,609 1 985,480 1
158,236 193,208
351,445
355,489
3,537
20,000
149,000
71 ,360
13,019
256,916 252,871
985,480 1
4,360
405
32,970
67,111
114,084
28,928 28,316
79,315
355,489
-
177,952
238,155 -
167,651 1,408,220
1,884,806
405,806 3,470,978
-
108,106
1,600,510
2,585,052
450,075
708,372 4,743,743
-
30,000
193,347
-
10,404
233,751
(68,815)
916,665 1
5,851
735 755
21 ,878
7,700
1,875
34,653
10,404
58,456
390,053
18,390
51 ,638
105,985
708,372
-
25,000
140,000
294,240
39,973
150,000
649,213
(623,552)
285,635
178,050
220,000
185,000
19,973
150,000
50,000
303,806
776,600
242,000
190,000
2,142,679
4,743,743
I
FY 2022-23
Projected
916,665 1
--
381,662
-
19,683
-
401,345
1,286,481
-
25,000
140,000 147,777
36,534
(57,018)
292,293
(592,843)
323,823 1
4,130
-
141 ,697
12,958
--
227,667
670
569,711
29,757
58,465
2,216
201,810
6,816
16,000 14,587
1,286,481
FY 2023-24
DRAFT
323,823 1
-
177,952
-
1,408,220
3,806
1,589,978
-
84,106
1,553,435
770,500
15,000
2,423,041
171,703
30,000
60,000
81,360
40,000
150,000
533,063
(300,000)
23,823 1
285,635
20,000
-
185,000
20,000
50,000
150,000
50,000
303,806
150,000
776,600
242,000
190,000
2,423,041
Town of Fairfax FUND 52 CIP - STORM RECOVERY
~ j 2023~24 Operating Budget DEPT CAPITAL PROJECTS
This activity encompasses the costs of capital projects partially or fully funded by federal and state grants.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
070 600 FEDERAUSTATE GRANT REVENUE
070 695 COUNTY
070 720 FEMA
OTHER/OES
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
822 PROFESSIONAL SERVICES 825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION 828 CONSTRUCTION ENGINEERING
699 OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 941 TSFR FROM FUND 01 - GENERAL FUND
100 941 TSFR FROM FUND 20 - MEASURE F
100 941 TSFR FROM FUND 53 - CIP TOWN
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
ALLOCATION OF APPROPRIATIONS:
52- 560 30 ACACIA 52- 562 111 FRUSTUCK
52- 564 78 WREDEN
52- 566 378 SCENIC 52- 815 COVID MEASURES
52- 825 AZALEA@ SFD (NOW FUND 53)
52- 881 STORMS 2023
Totals
FY 2020-21 FY 2021-22 FY 2022-23
Actual Actual ADOPTED
(453,904)1 (567,727)1
60,9041
188,8781
60,904 188,878
DETAIL DETAIL
IN NOTES IN NOTES
100,000
5,000
65,000
174,727 526,192 170,000
170.~00 I
170,000
(113,823) (337,314)
(567,727)1 (905,041) 1
3,572
2,486
166,411 56,970
438,784
174,727 526,192
NOTES: Projects reference FEMA categories and projects; Upwards of 90% FHWA funding FY 2022-23
Projected
(905,041)1
361.:71 I
361,871
DETAIL
IN NOTES
102,558
650.~00 I
650,000
909,313
4,272 I
----
45,862
-
56,696
102,558
FY 2023-24
DRAFT
4,272 I
--
4,272 I
170,000
FEMA pays 75% of eligible costs - Cal-OES pays 75% of remaining 25% - Town pays approx. 6.5%
Town of Fairfax
2023/24 Operating Budget
FUND
DEPT
53 CIP -TOWN
CAPITAL PROJECTS
This activity encompasses the costs of capital projects funded by Town General Fund revenue Additional sources include Measure A (TAM Transportation tax) and Measure F.
FUND SUMMARY
BEGINNING FUND BAL REVENUES
070 695 COUNTY
060 920 MEASURE A TAM TRANSP TAX
070 711 FEDERAUSTATE GRANT REVENUE
070 699 OTHER SEE NOTE
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION 828 CONSTRUCTION ENGINEERING 814 OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FROM FUND 01 - GENERAL FUND
100 941 TSFR FROM FUND 20 - MEASURE F
100 942 TSFR FROM FUND 21 - GAS TAX
100 946 TSFR FROM FUND 22 - MEAS A TRANS 100 949 TSFR FROM FUND 51 - CIP GRANTS 725 952 TSFR TO FUND 53 - CIP STORM
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY ENDING FUND BAL
ALLOCATION OF APPROPRIATIONS:
53- 804 SIDEWALK REPLACE/REPAIR & TREE TRIM
53- 825 AZALEA/SDF INTERSECTION
53- 830 DOWNTOWN IMPROVEMENTS
53- 887 STREET RESURFACING/REPAIR
53- 894 PARKADE IMPROVEMENTS
Totals
NOTES:
699 In-kind contribution (Staff Time)
FY 2020-21
Actual
FY 2021-22 FY 2022-23 FY 2022-23
Actual
(962,411)1 (828,604)1
-
-
10,000
10,000
DETAIL
IN NOTES
36,193
-
20,000
140,000
-
-
160,000 133,807
-
254,975
10,000
264,975
DETAIL
IN NOTES
183,832
315,000
30,000
175,000
--
520,000 601,143
(828,604)1 (227,461)1
14,350 13,048
10,445
- 32,340
17,484 110,814
4,359 17,185
36,193 183,832
ADOPTED
-
250,000
-
-
250,000
-
-
100,000
770,000
-
-
870,000
215,000
30,000
175,000
--
420,000
(200,000)
40,000
250,000
80,000
500,000
-
870,000
Projected
(227,461)1
-
-
-
-
DETAIL
IN NOTES
5,349
5,349
215,000
30,000
175,000
-
-
-
420,000 414,651
187,190 1
3,000
-
2,349
--
5,349
FY 2023-24
DRAFT
187,190 1
-
-
-
-
-
-
150,000
1,220,000
-
-
1,370,000
790,000
33,200
200,000 250,000
-
-
1,273,200
(96,800)
90,390 1
40,000
250,000
80,000
1,000,000
-
1,370,000
S:-~ Town of Fairfax FUND
DEPT
73 OPEN SPACE
673 OPEN SPACE
The Open Space Fund was established in June 2004. It is a fiduciary type fund whose activities are managed by the Open Space Committee.
FUND SUMMARY
BEGINNING FUND BAL
REVENUES
070 815 COUNTY OPEN SPACE GRANT
070 816 DONATIONS
070 923 COUNTY MEASURE A PARK
SUBTOTAL REVENUES
APPROPRIATIONS
COMMITTEE
811 POSTAGE
812 REPRODUCTION
815 PRINTING
879 FUNDRAISING COST
890 MISCELLANEOUS
931 BLDGS & LAND
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FROM GENERAL FUND
100 TSFR FROM FUND 23 - MEAS A PARK 100 699 LOAN FROM GENERAL FUND
SUBTOTAL TRANSFER
NET DEPARTMENT ACTIVITY
ENDING FUND BAL
ALLOCATION OF FUND BALANCE:
Designated for Capital Acquisition
Undesignated Balance
Property Acquisitions
2005 Melvin Property (APN:# 197-070-05) 2009 Tax Default (Toyon) (APN:# 03-673-931 ) 2013 Upper Ridgeway (APN # 001-193-07) 2014 Skyranch (contribution) 2022 Pelllio Parcel (APN # 003-163-14) FY 2020-21
Actual
41 ,888 I
4,1571
4,157
2,426
-
2,426
2,4251 2,425
4,157
46,045 1
300
45,745
46,045
200,000
6,100
48,283
60,000
FY 2021-22
Actual
46,045 1
s.,oo I
8,200
1,850
-
1,850
, .• 50 I
1,850
8,200
54,245 1
300
53,945 54,245
FY 2022-23
ADOPTED
,.ooo I
2,000
2,000
--
2,000
-
4,000
•.ooo I
4,000
2,000
FY 2022-23
Projected
54,245 1
8,7291
8,729
3,319
3,319
, .~19 I
3,319
8,729
62,974 1
10,000
52,974
62,974
FY 2023-24
DRAFT
62,974 1
,.ooo I
2,000
2,000
-
-
2,000
-
4,000
•
. ooo I
4,000
2,000
64,974 1
10,000
54,974
64,974
NOTES: Previous policy has been that whatever is not spent during the fiscal year is then allocated to the FOSC fund balance and another $4,000 is budgeted for the next year. This has been revised so that the Town will replenish the funds used each year, but the unused funds will not rollover into the FOSC fund balance.
The Measure A committee has allcoated $100,000 of TAM park funds for open space acquisition in FY24.
TOWN OF FAIRFAX
FY2023-24 TO FY2027 -28
DRAFT Five Year
Capital Improvement Program
MAYOR
Chance Cutrano
VICE MAYOR
Barbara Coler
COUNCIL MEMBERS
Bruce Ackerman
Lisel Blash
Stephanie Hellman
Version 1.0
5/11/2023 13:10
TOWN OF FAIRFAX
CAPITAL IMPROVEMENT PROGRAM BUDGET FY 2022/23
EXPENDITURES FUNDING SOURCE----
Fund 20 Fund 22
Meas F Meas
PROJECT Project Phase Estimated Gen Fund Match A/8 TAM Fund 23 Account FY23 Project (Meas C) Grant Fund 21 Transport Measure A Federal / State State Park Other No: Costs Transfers Funds Gas Tax Tax Parks Funding Bond Financing 51-521 PAVILION KITCHEN Design & Const 285,635 107,683 - 177,952 51-810 SR&R - BOLINAS/SFD Design & Const 178,050 - - 100,000 78,050 - 51-813 SR&R - 378 SCENIC RD Design & Const 220,000 20,000 200,000 51-816 SR&R - 145 CANYON RD STABILIZE Design & Const 185,000 103,640 - 81 ,360 51-820 PARK FACILITY IMPR: WC REHAB Design & Const 19,973 - - 19,973 51-824 ROAD STABILIZATION - 2678 SFD Design & Const - - 51-827 STORMWATER IMPPROVEMENTS Design & Const 150,000 - - - - - 150,000 - 51-841 MISC PARK & TRAIL IMPROVEMENTS Design & Const 50,000 - 30,000 20,000 - 51-843 AZALEA AVENUE BRIDGE Design & Const 303,806 - 300,000 3,806 51-856 MEADOW WAY BRIDGE Design & Const 776,600 13,770 - 40,000 - 722,830 - 51-871 BRIDGE PREVENTIVE MAINT PROG -SPRUCE, Design & Const 242,000 36,610 - - - 205,390 MARIN CANYON BRIDGES - 51-873 CREEK ROAD BRIDGE Design & Const 190,000 10,000 180,000 51-909 PAVILION SEISMIC RETROFIT Design & Const 2,142,679 81 ,679 - - 1,881 ,000 180,000 52-534 HEADSCOUR - 6 BRIDGE CT Design & Const 170,000 170,000 53-804 SIDEWALK REPLACE & REPAIR Annual Program 40,000 30,000 13,200 - 53-825 AZALEA AVE@ SFD Design & Const 250,000 - 250,000 53-830 DOWNTOWN SIDEWALK IMPROVEMENTS Design & Const 80,000 60,000 20,000 - - - 53-887 STREET RESURFACING & REPAIR Annual Program 500,000 325,000 - 175,000 - - TOTALS $ 5,783,743 $ 958,382 $ 63,200 $ 315,000 $ 609,410 $ 39,973 $ 3,439,220 $177,952 $183,806
TOWN OF FAIRFAX
CAPITAL IMPROVEMENT PROGRAM BUDGET FY 2023/24
EXPENDITURES ----------------------- FUNDING SOURCE
Fund 20 Fund 22
Meas F Meas
PROJECT Project Phase Estimated Gen Fund Match A/B TAM Fund 23 Account FY23 Project (Meas C) Grant Fund 21 Transport Meas A Federal / State State Park Other No: Costs Transfers Funds Gas Tax Tax Parks Funding Bond Financing 51-521 PAVILION KITCHEN Design & Const 285,635 107,683 - 177,952 51-810 SR&R - BOLINAS/SFD Design & Const 20,000 - - 20,000 - - 51-813 SR&R - 378 SCENIC RD Design & Const - - -
51-816 SR&R - 145 CANYON RD STABILIZE Design & Const 185,000 103,640 - 81 ,360 51-820 PARK FACILITY IMPR: WC REHAB Design & Const 20,000 - - 20,000 51-824 ROAD STABILIZATION - 2678 SFD Design & Const 50,000 50,000 51-827 STORMWATER IMPPROVEMENTS Design & Const 150,000 - - - - - 150,000 - 51 -841 MISC PARK & TRAIL IMPROVEMENTS Design & Const 50,000 - 30,000 20,000 - 51-843 AZALEA AVENUE BRIDGE Design & Const 303,806 - 300,000 3,806 51-845 103 ROCCA Design & Const 150,000 150,000 - -
51-856 MEADOW WAY BRIDGE Design & Const 776,600 13,770 - 40,000 - 722,830 - 51-871 BRIDGE PREVENTIVE MAINT PROG -SPRUCE, Design & Const 242,000 36,610 - - - 205,390 - MARIN CANYON BRIDGES 51-873 CREEK ROAD BRIDGE Design & Const 190,000 10,000 180,000 52-534 HEADSCOUR - 6 BRIDGE CT Design & Const 170,000 170,000 53-804 SIDEWALK REPLACE & REPAIR Annual Program 40,000 30,000 10,000 - 53-825 AZALEA AVE @ SFD Design & Const 250,000 - 250,000 53-830 DOWNTOWN SIDEWALK IMPROVEMENTS Design & Const 80,000 60,000 20,000 - - - 53-887 STREET RESURFACING & REPAIR Annual Program 1,000,000 800,000 - 200,000 - - TOTALS $ 3,963,041 $1,531,703 $ 60,000 $260,000 $331,360 $40,000 $ 1,558,220 $177,952 $ 3,806
PROJ#] PROJECT NAME
12 51- 521 PAVILION KITCHEN
1 51- 810 STREET R&R BOLINAS & SFD
2 51- 813 STREET R&R 378 SCENIC
3 51- 816 STREET R&R 145 CANYON
4 51- 820 PARK FAC WC REHAB
51- 824 2378 SFD ROAD STAB
5 51- 827 STORMWATER IMPR
6 51- 841 MISC PARK & TRAIL
7 51- 843 AZALEA AVE BRIDGE
51- 845 103 ROCCA
8 51- 856 MEADOW BRIDGE
9 51- 871 BPMP SP/MAR/CAN
10 51- 873 CREEK RD BRIDGE
11 51- 909 PAV SEISMIC RETROFIT
13 52- 534 HEADSCOUR 6 BRIDGE
14 53- 804 SIDEWALK R&R
15 53- 825 STREET R&R AZALEA@SFD
16 53- 830 STREET R&R DOWNTOWN
17 53- 887 STREET R&R PAVEMNT MANG
TOTALS
APPROP
285,635
20,000
0 185,000
20,000
50,000
150,000
50,000
303,806
150,000
776,600
242,000
190,000
170,000
40,000
250,000
80,000
1,000,000
3,963,041
51 2,423,041
52 170,000
53 1,370,000
T 3,963,041
REVENUES jTRANSFERS
177,952
303,806
722,830
205,390
180,000
1,589,978
1,589,978
1,589,978
107,683
20,000
185,000
20,000
50,000
150,000
50,000
150,000
53,770
36,610
10,000
170,000
40,000
250,000
80,000
1,000,000
2,373,063
833,063
170,000
1,370,000
2,373,063
--------TRANSFER DETAIL-------
GF (01}
107,683
103,640
50,000
150,000
13,770
36,610
10,000
170,000
30,000
60,000
800,000
1,531,703
471,703
170,000
890,000
1,531,703
MEAS F (20) I GAS TX (21} I TRAN (22) I PARK (23} IFED STIM (25) 30,000
10,000
20,000
60,000
30,000
30,000
60,000
20,000
40,000
200,000
260,000
60,000
200,000
260,000
81,360
250,000
331,360
81,360
250,000
331,360
20,000
150,000
20,000
40,000 150,000
40,000 150,000
40,000 150,000
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 e c:7J Town of Fairfax
I
PROJECT
.-:> 2023 ✓ 24 Capital Budget
Design and build all electric energy efficient kitchen at Pavilion.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED
TOTAL
-
-
-
177,952
-
-
-
-
-
177,952
-
40,300
224,835
20,500
-
-
285,635
107,683
NUll::::i: Revenue from State Park and Rec per capita grant (Prop 68) Required match from Town $44,488
51-521 PAVILION KITCHEN NEW
I
PRIOR YEARS FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
ACTUAL ADOPTED ESTIMATED ESTIMATED ESTIMATED ESTIMATED
-
177,952
-
177,952
40,300
224,835
20,500
285,635
107,6831
107,683
~ Town of Fairfax __ ..,.,_~ 2023-24 Capital Budget
Repaving and repair for selected streets in Town
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
PROJECT 51-810
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
-
-
-
-
-
-
60,000 60,000
-
- 60,000 60,000
-
-
28,050
210,000 60,000
-
-
238,050 -- --- 60,000
100;;
78,050
178,050
Nu1c::;: Portions of Solinas Rd. from approx. Broadway south to the Town Limits.
Portions of Sir Francis Drake from approx. Oak Manor Dr. west to the town limits
STREET RESURFACING & REPAIR
SELECTED ST.- SOLINAS RD. & SIR FRANCIS DRAKE
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
ADOPTED ESTIMATED ESTIMATED ESTIMATED ESTIMATED
-
-
28,050
20,000 130,000
-- --- 20,000 158,050
78,050 ,o.~oo I 80,000
20,000 158,050
e: Town of Fairfax PROJECT 51-813 STREET RESURFACING & REPAIR - - ~ -., 2023-24 Capital Budget ... C 378 SCENIC RD. STABILIZATION Repave/repair selected portions of streets: FY22 - Scenic Rd Retaining Wall (Ridge at Scenic)
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED
TOTAL
-
-
-
134,819
-
-
134,819
9,~
125,~
134,819
PRIOR YEARS
ACTUAL
134,819
134,819
9--;500-
125,319
134,819
FY 2023-24
ADOPTED
NUlt::.::i: Reallocate FY20-21 TAM Measure A/AA $134,830, plus $65,170 of FY21-22 TAM funds TAM (Transportation Authority of Marin)
FY 2024-25 FY 2025-26
ESTIMATED ESTIMATED
COMPLETE
mar23
FY 2026-27 FY 2027-28
ESTIMATED ESTIMATED
ecl Town of Fairfax PROJECT 51-816 STREET RESURFACING & REPAIR . .... 2023~ 24 Capital Budget 145 CANYON RD STABILIZATION Stabilization of the roadway and existing retaining wall located approximately at 145 Canyon Road
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED
TOTAL
- 40,000
20,000
150,000
15,000
-
225,000
133,640
-
-
91 ,360
-
225,000
PRIOR YEARS FY 2023-24 FY 2024-25 FY 2025-26
ACTUAL ADOPTED ESTIMATED ESTIMATED
10,000 10,000 5,000 5,000
10,000 10,000
150,000
15,000
- - - - - 20,000 1ss;ooo - - 5,000 - - - 5,000
10,000 103,640 5,000 5,000
- 10,000 81 ,360
20,000 185,000 5,000 5,000
FY 2026-27 FY 2027-28
ESTIMATED ESTIMATED
5,000 5,000
- - - 5,000 - - 5,000
5,000 5,000
5,000 5,000
ro I ES: u,;,g FY19-20 TAM Measo,e A foods II
ft ::~ Town of Fairfax PROJECT 51-820 PARK FACILITY IMPROVEMENTS ..... ~ ..... 2023 ✓ 24 Capital Budget WOMEN'S CLUB REHABILITATION Improvements to the Women's Club: 1) Improve lighting and 2) energy improvements to replace furnace and water heater.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
NOTES: MEASURE A - Park funds
ESTIMATED
TOTAL
-
-
-
28,000
-
- - - - - 28,000
8,000
-
-
-
20,000
28,000
HVAC upgrades & additional interior & exterior improvements PRIOR YEARS FY 2023-24 FY 2024-25 FY 2025-26
ACTUAL ADOPTED ESTIMATED ESTIMATED
-
8,000 20,000
- 8,000 - - - - 20,000
8,000
-
20,000
8,000 20,000
FY 2026-27 FY 2027-28
ESTIMATED ESTIMATED
~--~
Town of Fairfax PROJECT 51-824 ROAD STABILIZATION
- .":"tt ... 2023-24 Capital Budget 2378 SFD
In October 2021 , rains caused a sinkhole on Sir Frances Drake. Emergency repairs were performed. Ongoing expenses are for investigation of the condition of the roadway condition and retaining wall.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER - FEMA SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED
TOTAL
-
-
-
-
-
-
330,587
120,000
450,587
-
-
50,000
560,783
-
-
610,783
160,196
-
-
-
-
160,196
0 NU It:~: Funded by Council emergency authorization March 2022 FEMA reimbursement expected for 75%
PRIOR YEARS FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
ACTUAL ADOPTED ESTIMATED ESTIMATED ESTIMATED ESTIMATED
-
330,587 -
120,000
330,587 120,000
50,000
440,783 120,000
440,783 - - - - 50,000 120,000
110,196 50,000
110,196 50,000
0
,. .. ....,. Town of Fairfax PROJECT 51-827 STORM WATER IMPROVEMENTS ~ .... ~ ~ . r- 2023~ 24 Capital Budget (1) Stormwater mapping and inventory assessment. (2) Installation of pollution control devices on storm drain inserts per state requirements .Includes stormdrain mapping at various locations
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER see note
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
100 TSFR FUND 25 - FEDERAL STIMULUS
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED
TOTAL
-
-
150,670
1,500,000
50,000
-
1,700,670
-
-
-
-
-
1,700,000
1,700,000
(670)
PRIOR YEARS
ACTUAL
670
-
670
(670)
NOTES: Eligible infrastructure expense under the American Rescue Plan Act (ARPA).
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
ADOPTED ESTIMATED ESTIMATED ESTIMATED ESTIMATED
150,000
750,000 750,000
50,000
- -
150,000 750,000 800,000
150,000 750,000 800,000
150,000 750,000 800,000
~ Town of Fairfax PROJECT 51-841 MISC PARK & TRAIL IMPROVEMENTS . .'~). ... ,.
2023 ✓ 24 Capital Budget
Park improvements & pedestrian trail improvements funded by Measure A Park & Measure F funding including park improvements.
Projects include pedestrian trail repair.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER [AARP Grant]
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
58,000 58,000
-
-
-
-
-
-
-
-
58,000 58,000
-
-
-
424,000 174,000
-
-
424,000 174,000
-
186,000 36,000
-
-
180,000 80,000
366,000 116,000
NU I t:::i: For trail maintenance/repair: funded by Measure Park and Measure F.
FY 2023-24 FY 2024-25
ADOPTED ESTIMATED
-
-
50,000 50,000
- -- --- 50,000 - - 50,000
30,000 30,000
20,000 20,000
50,000 50,000
See FUND 23 for funding detail on park improvements for the use of Measure A Park funds (approx. $89,000).
FY 2025-26
ESTIMATED
50,000
- - - - 50,000
30,000
20,000
50,000
FY 2026-27 FY 2027-28
ESTIMATED ESTIMATED
50,000 50,000
- - - - 50,000 . 50,000
30,000 30,000
20,000 20,000 -- --- 50,000 -- --- 50,000
,. ' Town of Fairfax
I
PROJECT 51-843 AZALEA AVENUE BRIDGE ~ : .... ~ ...
- 2023-24 Capital Budget
The Azalea Avenue Bridge is eligible for replacement under the Federal Highway Bridge Program (HBP) administered by CalTrans. The total project costs and funding includes construction, ROW, and design costs. Phase I design will include preliminary environmental assessments, community outreach, conceptual design, and cost estimates. Phase II is engineering design and ROW. Overall Ph 1&11 would be complete in 18-24 months. The project is 100% funded by State and Federal grants with the exception of CEQA costs. The County of Marin will cover up to $60,000 of the Town's CEQA and other out-of-pocket expenses.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS FY 2023-24
TOTAL ACTUAL ADOPTED
-
-
-
-
- -
5,494,120 695,500 300,000
- 41 ,806 28,000 3,806
-
5,535,926 723,500 303,806
-
41,806 28,000 3,806
1,494,120 695,500 300,000
4,000,000 -
-
-
5,535,926 723,500 303,806
NOTES: Engineering & design costs include NEPA. Environmental & permits is for CEQA costs.
FY 2024-25 FY 2025-26
ESTIMATED ESTIMATED
300,000 2,198,620
10,000
310,000 2,198,620
10,000
300,000 198,620
2,000,000
310,000 2,198,620
The County Flood Zone 9(shown as "other" revenue) will reimburse up to $60,000 for costs (e.g., CEQA) not eligible for HBP funding.
FY 2026-27 FY 2027-28
ESTIMATED ESTIMATED
2,000,000
2,000,000
2,000,000
2,000,000
I
~ · Town of Fairfax PROJECT -
:,~ - 2023/ 24 Capital Budget
Roadway settlement . Inclinometer has been installed
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED
TOTAL
-
-
25,000
125,000
-
-
150,000
150,§
150,000
51-845 ROAD STABILIZATION
103 ROCCA AVE
PRIOR YEARS FY 2023-24 FY 2024-25
ACTUAL ADOPTED ESTIMATED
25,000
125,000
150,000
150.000 I
150,000
INU It:~: Funding for geotech consultation re: development of stabilization options and eventual design of preferred option.
Outside services includes topo/ROW survey.
FY 2025-26 FY 2026-27 FY 2027-28
ESTIMATED ESTIMATED ESTIMATED
,. ~ Town of Fairfax
I ~ PROJECT 51-856 MEADOW WAY BRIDGE
.. ~ 2023-24 Capital Budget
The Meadow Way Bridge project is the replacement of the dilapidated existing bridge with a new concrete bridge. The project is funded by the Federal Highway Bridge Program (HBP) administered by Caltrans. The HBP covers 88.5% of design and environmental costs except for CEQA related costs. HBP covers 100% of right-of-way, construction and construction management costs. Caltrans approved NEPA in October 2019. The Town approved the Initial Study/Mitigated Negative Declaration for CEQA in June 2020.
PROJECT SUMMARY
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED SEE NOTE
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED
TOTAL
-
-
-
-
-
6,291,504
28,000
-
-
6,319,504
-
194,000
1,927,600
4,585,000
-
-
6,706,600
278,935
10,000
98,161
-
-
387,096
PRIOR YEARS FY 2023-24 FY 2024-25 FY 2025-26
ACTUAL ADOPTED ESTIMATED ESTIMATED
1,368,674 722,830 4,200,000
28,000
-
-
1,396,674 722,830 4,200,000
184,000 10,000
1,546,000 381 ,600
385,000 4,200,000
-
1,730,000 776,600 4,200,000
265,165 13,770
10,000
58,161 40,000
333,326 - - 53,770
NOTES: Engineering & design costs include NEPA. Environmental & permits is for CEQA costs. CEQA costs are not covered by HBP funding.
FY 2026-27 FY 2027-28
ESTIMATED ESTIMATED
I
~ - Town of Fairfax PROJECT 51-871 BRIDGE PREVENTIVE MAINTENANCE PROGRAM . ~"9'.r'
- 2023-24 Capital Budget SPRUCE, MARIN, CANYON
This project is the repair of the Spruce, Marin and Canyon Rd bridges under the Federal Bridge Preventive Maintenance Program administered by Caltrans. The project has been funded for Phase I and all design work. Phase I includes preliminary engineering, environmental, and community outreach works for the project.The Federal BPMP program has a matching requirement of 11.5% and does not cover CEQA costs.
PROJECT SUMMARY
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
88,628
-
1,542,225 421,668
-
-
-
15,000 15,000
-
-
1,645,853 436,668
-
48,600 28,600
908,637 476,300
833,400
-
-
1,790,637 504,900
137,672 61 ,120
- -
7,112 7,112
-
-
144,784 68,232
FY 2023-24
ADOPTED
-
205,390
205,390
10,000
232,000
-
242,000
36,610
36,610
NOTES: Engineering & design costs include NEPA. Environmental & permits is for CEQA costs
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
ESTIMATED ESTIMATED ESTIMATED ESTIMATED
54,218 34,410
558,037 357,130
612,255 391,540
10,000
200,337
430,000 403,400
-
640,337 403,400
28,082 11,860
28,082 11,860
' Town of Fairfax
I
PROJECT 51-873 CREEK ROAD BRIDGE ~ •• "!"'!-- · ·
. 2023/ 24 Capital Budget
The Creek Road Bridge is eligible for seismic retrofit work under the Federal Highway Bridge Program (HBP) administered by Caltrans. The total project costs and funding includes construction and design costs. Design will take about 18-24 months to complete. The Creek Road Bridge is almost 100% covered by the HBP funding, but does not cover CEQA and a minor portion of preliminary design costs
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED see note
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED
TOTAL
-
-
-
-
-
2,790,150
14,397
-
-
2,804,547
-
48,600
1,220,650
1,569,500
-
-
2,838,750
34,203
-
-
-
-
34,203
PRIOR YEARS FY 2023-24
ACTUAL ADOPTED
878,400 180,000
14,397
892,797 180,000
28,600 10,000
878,400 180,000
-
907,000 190,000
14,203 10,000
-
-
14,203 10,000
NOTES: Engineering & design costs include NEPA. Environmental & permits is for CEQA costs
FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
ESTIMATED ESTIMATED ESTIMATED ESTIMATED
162,250 1,569,500 -
162,250 1,569,500
10,000
162,250
1,569,500 -
-
172,250 1,569,500
10,000
10,000
I
,. ~
~ Town of Fairfax --~ 2023/ 24 Capital Budget
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
PROJECT
ESTIMATED
TOTAL
7,500
100,000
15,000
270,000
25,000
-
417,500
417~500
417,500
NUii::~: Phase 1 construction completed 2021 on emergency basis 52-534
PRIOR YEARS
ACTUAL
7,500
10,000
60,000
- --- 77,500
77,500
77,500
Phase 2 needs environmental permitting and 100% bid plans for construction
HEADWALL/CULVERT STABILIZATION
6 BRIDGE CT
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
ADOPTED ESTIMATED ESTIMATED ESTIMATED ESTIMATED
100,000
5,000
65,000 145,000
25,000
170,000 170,000
170,000 170,000
170,000 170,000
~ Town of Fairfax PROJECT 53-804 SIDEWALK REPLACEMENT & REPAIR - :-:&·,.
- 2023 ✓ 24 Capital Budget
This project is for the sidewalk grant program and miscellaneous annual sidewalk repair /replacement in Town.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES SEE NOTE
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION SEE NOTE
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED
TOTAL
-
-
-
245,931
-
-
245,931
195,931
50,000
-
-
-
245,931
PRIOR YEARS FY 2023-24 FY 2024-25
ACTUAL ADOPTED ESTIMATED
45,931 40,000 40,000
- . 45,931 - - - - - 40,000 - - - - - 40,000
45,931 30,000 30,000
10,000 10,000
- -
- -- - 45,931 - --- 40,000 -- --- 40,000
NUlc::i: 827 - $15.000 for misc sidewalk replacement & repair. $25,000 for sidewalk & replacement program FISCAL YEAR 15/16 16/17 17/18 18/19
NUMBER OF HOMEOWNERS 6 3 6 6
TOTAL REIMBURSED $ 3,000 $ 1,500 $ 4,000 $ 5,533
Program approved by TC 9/2015
FY 2025-26
ESTIMATED
40,000
- - - - 40,000
30,000
10,000
-- - - - 40,000
19/20
5 $ 4,500
FY 2026-27 FY 2027-28
ESTIMATED ESTIMATED
40,000 40,000
40,000 ·- 40,000
30,000 30,000
10,000 10,000
-
-- - - - 40,000 . - - 40,000
20/21 21/22
4 4
$ 14,350 13,048
~ Town of Fairfax 7J ' _":")4.!.. ~ 2023~ 24 Capital Budget
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER
TO BE DETERMINED see note
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
NOTES:
I
PROJECT
ESTIMATED
TOTAL
-
-
50,000
200,000
-
-
250,000
250,§
250,000
53-825 AZALEA/SFD INTERSECTION
I
PRIOR YEARS FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
ACTUAL ADOPTED ESTIMATED ESTIMATED ESTIMATED ESTIMATED
50,000
200,000
- -
250,000
250.000 I
250,000
,. ~ Town of Fairfax PROJECT 53-830 DOWNTOWN SIDEWALK IMPROVEMENTS ~ :-~ - -:,,: .. 2023-24 Capital Budget This project for ADA improvements in downtown including new sidewalk (e.g., north side of Sir Francis Drake between Taylor and Claus) and curb ramps.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER [AARP Grant]
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
NOTES:
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
-
-
-
320,000 80,000
-
-
320,000 80,000
150,000 50,000
170,000 30,000
-
-
-
320,000 80,000
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27
ADOPTED ESTIMATED ESTIMATED ESTIMATED
- - -
-
80,000 40,000 40,000 40,000
- - 80,000 - - 40,000 ~ ~ ~ ~ 40,000 40,000
60,000 10,000 10,000 10,000
20,000 30,000 30,000 30,000
- - 80,000 - - - 40,000 - - - - - 40,000 40,000
827 Downtown sidewalk reconstruction and repair; the Council may allocate additional funding depending on the construction quotes received.
FY 2027-28
ESTIMATED
-
40,000
40,000
10,000
30,000
- - - - 40,000
~-~ Town of Fairfax PROJECT 53-887 STREET RESURFACING & REPAIR ~ ~ 2023-24 Capital Budget
This project is for street repair based on the recommendations of the pavement management study. Detail is in the appendices.
The work will vary from maintenance (IE slurry seal at Napa & Dominga), repair of selected streets. Some of the work may be performed in-house.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN SEE NOTE
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES SEE NOTE
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN SEE NOTE
827 CONSTRUCTION SEE NOTE
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX (SB1)
100 956 TSFR FUND 22 - MEAS A TRAN PORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
NOTES: 821 - construction management services
ESTIMATED
TOTAL
-
-
-
-
-
-
-
20,370
-
20,370
-
-
140,000
1,780,370
-
-
1,920,370
1,300,000
-
600,000
-
-
1,900,000
826 - engineering design for street resurfacing work
PRIOR YEARS FY 2023-24 FY 2024-25
ACTUAL ADOPTED ESTIMATED
20,370
20,370
-
100,000 10,000
20,370 900,000 590,000
20,370 1,000,000 600,000
800,000 500,000
-
200,000 100,000
-
1,000,000 600,000
827 - Includes preventive maintenance activities to improve average road quality rating (currently 63) See appendix for Pavement Management Plan
FY 2025-26 FY 2026-27
ESTIMATED ESTIMATED
- -
10,000 10,000
90,000 90,000
100,000 100,000
100,000 100,000
100,000 100,000
FY 2027-28
ESTIMATED
-
10,000
90,000
100,000
100,000
100,000
~
f" :'\ Town of Fairfax ;Jp,," ~;_ ..
2023 ✓ 24 Capital Budget
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22- MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
PROJECT
ESTIMATED
TOTAL
-
-
-
569,711
-
-
569,711
569,§
569,711
0 Nutt::~: Funded by Council emergency authorization March 2022 51-829 ROAD STABILIZATION COMPLETED
195 PINE sept 22
PRIOR YEARS FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
ACTUAL ADOPTED ESTIMATED ESTIMATED ESTIMATED ESTIMATED
569,711
569,711
569,711
569,711
0
~
I"' '¾, Town of Fairfax -:,i;_ ......
2023 ✓ 24 Capital Budget
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAL/STATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
PROJECT 51-
ESTIMATED PRIOR YEARS
TOTAL ACTUAL
-
-
10,000 10,000
20,000 20,000
-
- -- --- 30,000 -- --- 30,000
30,§ 3IT,®]
30,000 30,000
NO It:;:,: Emergency repairs installed installed in 2019. Permanent repairs necessary.
ROAD STABILIZATION UNFUNDED
46 CANYON RD
FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
ADOPTED ESTIMATED ESTIMATED ESTIMATED ESTIMATED
~-·~
Town of Fairfax .- -· -~,_,,-.· - 2023-24 Capital Budget
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
PROJECT 51- ROAD STABILIZATION
111 FRUSTUCK AVE
ESTIMATED PRIOR YEARS FY 2023-24 FY 2024-25
TOTAL ACTUAL ADOPTED ESTIMATED
4,600 4,600
-
15,000 5,000 10,000
125,000 125,000
15,000 15,000
-
159,600 9,600 150,000
159.~00 I 9.600 I
I
,so.ooo I
159,600 9,600 150,000
NUii::~: Funding for geotech consultation re: development of stabilization options and eventual design of preferred option.
Outside services includes topo/ROW survey.
UNFUNDED
FY 2025-26 FY 2026-27 FY 2027-28
ESTIMATED ESTIMATED ESTIMATED
~t:,~ Town of Fairfax ~- 2023-24 Capital Budget
Landslide undermined retaining wall in 2019 storms.
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
PROJECT 51-826 ROAD STABILIZATION COMPLETE
78 WREDEN AVE 3/23
ESTIMATED PRIOR YEARS FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
TOTAL ACTUAL ADOPTED ESTIMATED ESTIMATED ESTIMATED ESTIMATED -
IND I ES: Desiga mostly complete I
.
:-,;. Town of Fairfax ~<;
~ ,~·
- 2023/ 24 Capital Budget
PROJECT SUMMARY
REVENUES
060 920 MEASURE A/B TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER SEE NOTE
TO BE DETERMINED
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TAM
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
PROJECT 51- SCENIC ROAD STABILIZATION UNFUNDED
454 SCENIC RD
ESTIMATED PRIOR YEARS FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 FY 2027-28
TOTAL ACTUAL ADOPTED ESTIMATED ESTIMATED ESTIMATED ESTIMATED 7,500 7,500
-
10,000 10,000
150,000 150,000
15,000 15,000
-
182,500 17,500 165,000
182,5-00 17,500 165,000
-
-
-
-
182,500 17,500 165,000
INO I ES: Des~o pamally complete I,
:-,;., Town of Fairfax PROJECT 51-909 PAVILION SEISMIC RETROFIT ~ - ! ..,, 2023 ✓ 24 Capital Budget
Funds for this project will be used to provide seismic retrofit improvements including ADA improvements at the Pavilion including restrooms and path of travel.
PROJECT SUMMARY
REVENUES
060 920 MEASURE NB TAM PROCEEDS
070 699 FEDERAUSTATE GRANT REVENUE
070 699 FEDERAL BPMP
070 864 STATE PARK BOND REVENUE
070 695 COUNTY MEASURE A PARK
070 710 HIGHWAY BRIDGE PROGRAM (HBP)
COUNTY FINANCING LOAN
OTHER FEMA
RESERVES
SUBTOTAL REVENUES
APPROPRIATIONS
821 OUTSIDE SERVICES
825 ENVIRONMENTAL & PERMITS
826 ENGINEERING & DESIGN
827 CONSTRUCTION
828 CONSTRUCTION ENGINEERING
OTHER
SUBTOTAL APPROPRIATIONS
TRANSFERS
100 931 TSFR FUND 01 - GEN FUND (Meas C)
100 941 TSFR FUND 20 - MEASURE F
100 942 TSFR FUND 21 - GAS TAX
100 956 TSFR FUND 22 - MEAS A TRANPORT
100 957 TSFR FUND 23 - MEAS A PARK
SUBTOTAL TRANSFER
NET PROJECT ACTIVITY
ESTIMATED
TOTAL
-
90,000
-
-
-
-
-
3,195,391
200,000
3,485,391
110,000
24,000
356,446
3,362,100
249,075
166,000
4,267,621
782,230
-
-
-
-
782,230
PRIOR YEARS FY 2023-24 FY 2024-25 FY 2025-26
ACTUAL ADOPTED ESTIMATED ESTIMATED
90,000 - - -
-
1,881,000 1,314,391
20,000 180,000 -
110,000 2,061,000 1,314,391
110,000 - -
24,000
262,421 94,025 -
1,609,579 1,752,521
249,075 -
166,000
372,421 2,142,679 1,752,521
262,421 81 ,679 438,130
-
-
262,421 81,679 438,130
(0)
NOTES: Funding anticipated FEMA Grant of 1,881,100 approved in 2019 which expired. FEMA funds 25% of the eligible project costs Additional FEMA funds may be available in the future.
Reserves includes funds transferred from Fund 54 - Pavilion Restoration.
FY 2026-27 FY 2027-28
ESTIMATED ESTIMATED
TOWN OF FAIRFAX
2023 - 2024
Operating and
Capital Improvement
DRAFT Budget
Appendices
Page Description
A-1 Town of Fairfax Demographics A-2 Town of Fairfax Organizational Chart A-3 Salary Schedule A-4 Allocation of Positions A-5 Financing loan from County A-6 Heathcare Rates A-7 Measure A Workplan A-8 Street Maintenance Projects A-9 Ordinances & Resolutions - April 2020 to April 2021 Town of Fairfax, California ---·------· ·---·-·- ---------- - ---~-
DEMOGRAPHICS
Incorporated March 2, 1931
Area 2.204 sq mi (5.707 km2)
Elevation 115 ft (35m)
Population (2020) 7,629
(2019) 7,578
Registered Voters (11/3/2020) 6,054
(02/18/23) 5,877
CENSUS
Census Year 2020 2010 2000
Population 7,605 7,441 7,319
Households 3,326 3,379 3,238
Average Household Size 2.28 2.31 2.20
Number of Families 1,967 1,937 1,811
Average Family Size 2.75 2.87 2.76
Household Average Income $119,166 $109,225 $58,465
Average Age 47.6 42.6 41.6
From the US Census Bureau https://data.census.gov/cedsci/all?q=fairfax%20california; Marin County Elections Department, Bay Area Census Data
Page A-1
TOM"IOD3nizaoonfor FY2023/}f12.4
;t.1•1': ';fown c:ierk ·; ,• r: l ~ .. 1:--. .,,; :~T."·-•---'--,nlo-f.!. ... -1.,.~t.A...<l Finance
.-----
---.---- ---. ----------- ~~--, ..
. . . . . .,
Public Works
..,
(JQ "'
(1)
)>
.:.,
Finance
Director
Accountant 11••
Accountant 11• •
Public Works
Director
Senior
Maintenance
Worker(2)
Maintenance
Worker Ill
Maintenance
Worker I
• Employed through Shared Service Agreement
•• P/T Employee
••• P /Tor hourly as needed
•••• F/T Employee Serving across multiple departments
Building Official
/ Public Works
Manager••••
Principal
Planner
Assistant
Planner(2)
Action
Coordinator
•
Manager
Deputy Clerk/
Admin Analyst
Administrative
Assistant II • • • •
Recreation
&
Community
Services
Manager
••
Events&
Volunteer
Coordinator
••
Dispatchers
(5) & (4***)
Service Technician
(1) & (1**)
Police Cadet••
This chart is a representation of the positions in each department, funded for FY 2023-24. Some positions serve two or more departments.
TOWN OF FAIRFAX
SALARY SCHEDULE
FOR FISCAL YEAR 2023/24
AS OF 6/1/23 MONTHLY
FULL TIME EMPLOYEES: FTE UNIT LOW HIGH
TOWN MANAGER note 1 1.00 CONTR 18,167 18,167
ADMINISTRATIVE ASSISTANT II 1.00 SEIU 4,244 5,416
DEP TOWN CLERK/ASST TO THE TOWN MGR 1.00 MGMT 10,253 11,869 DEP TOWN CLERK/ADMINISTRATIVE ANALYST 1.00 CONF 6,550 8,360 FINANCE DIRECTOR 1.00 MGMT 10,253 11,869
PLANNING & BUILDING DIRECTOR ** 1.00 MGMT 12,598 14,583 PUBLIC WORKS DIRECTOR ** 1.00 MGMT 13,318 15,417 CHIEF BUILDING OFFICIAL/PW MGR 1.00 MGMT 9,217 10,670
PRINCIPAL PLANNER 1.00 MGMT 8,760 10,141
ASSISTANT PLANNER 2.00 MGMT 5,755 6,662
CLIMATE ACTION COORDINATOR 0.50 MGMT 7,785 9,012
MAINTENANCE WORKER I 1.00 SEIU 4,121 5,259
MAINTENANCE WORKER Ill 1.00 SEIU 4,587 5,854
SENIOR MAINTENANCE WORKER 2.00 SEIU 5,142 6,563
POLICE CHIEF note 1 1.00 CONTR 14,946 14,946 POLICE LIEUTENANT - POA 10,191 13,007 POLICE SERGEANT 3.00 POA 9,706 12,387 POLICE CORPORAL 1.00 POA 6,581 8,400 POLICE OFFICER 6.00 POA 6,268 8,000 POLICE SERVICES TECH/CSO 1.00 POA 5,069 6,469 DISPATCHER 5.00 POA 5,069 6,469 MANAGEMENT ANALYST - MGMT 6,738 7,800
ASSOCIATE PLANNER - MGMT 6,300 7,294
SENIOR PLANNER - MGMT 7,878 9,120
ADMINISTRATIVE ASSISTANT - SEIU 4,244 5,416
MAINTENANCE WORKER II - SEIU 4,329 5,525
TOTAL FULL TIME (FTE) 32.50
HOURLY
PART TIME EMPLOYEES:
POLICE CADET (2)
ACCOUNTANT 1/11(2)
FINANCE OFFICE ASSISTANT
DISPATCHER (4)
RESERVE POLICE OFFICER (2)
RECREATION & COMMUNITY SERVICES MGR
EVENTS & VOLUNTEER COORDINATOR
ADMINISTRATIVE ASSISTANT ASSISTANT PLANNER
PLANNING TECH
MARKETING & COMMUNICATION SPECIALIST
TOTAL PART TIME (FTE)
TOTAL FTE
0.25 0.80
0.10 1.00
0.25 0.70 0.50
-
3.60 36.10
LOW
16.83 -
15.30 27.71
-
33.12 25.50 22.63
31.45 15.30
37.74 NOTE: Certain elected positions : (5) COUNCILMEMBERS and (1) TREASURER are paid $300/mo Table includes all authorized positions including those which are frozen or vacant Salaries shown are "Base Wages" and do not include incentive, overtime, premium pay note 1 - Employment Agreement
Page A-3
HIGH
17.85 43.69
15.56 35.37
43.74 34.10
26.01 28.89
36.40 31.45 37.74
ANNUAL
LOW HIGH
218,000 218,000
50,926 64,995
123,039 142,432
78,600 100,316
123,039 142,432
151,172 175,000
159,810 185,000
110,603 128,037 105,119 121,688
69,054 79,939
93,419 108,144
49,447 63,109
55,042 70,249
61,707 78,756
179,348 179,348 122,294 156,081 116,470 148,649
78,975 100,795
75,215 95,995
60,825 77,630 60,825 77,630
80,854 93,599
75,605 87,523
94,534 109,435
50,926 64,995
51,945 66,297
TOWN OF FAIRFAX
SALARY SCHEDULE
FOR FISCAL YEAR 2023/24
AS OF 7/1/23
FULL TIME EMPLOYEES:
TOWN MANAGER
ADMINISTRATIVE ASSISTANT II
DEP TOWN CLERK/ASST TO TOWN MGR
DEP TOWN CLK/ADMIN ANALYST
FINANCE DIRECTOR
PLANNING & BUILDING DIRECTOR
PUBLIC WORKS DIRECTOR
CHIEF BUILDING OFFICIAL/PW MGR
PRINCIPAL PLANNER
ASSISTANT PLANNER
CLIMATE ACTION COORDINATOR
MAINTENANCE WORKER I
MAINTENANCE WORKER Ill
SENIOR MAINTENANCE WORKER
POLICE CHIEF
POLICE LIEUTENANT
POLICE SERGEANT
POLICE CORPORAL
POLICE OFFICER
POLICE SERVICES TECH/CSO
DISPATCHER
DEPUTY TOWN CLERK
► PUBLIC WORKS DIRECTOR
.f:o ASSISTANT PLANNER
ASSOCIATE PLANNER
SENIOR PLANNER
ADMINISTRATIVE ASSISTANT
MAINTENANCE WORKER II
TOTAL FULL TIME (FTE)
PART TIME EMPLOYEES:
r
)
V SERVICES MGR
RDINATOR
r
note 1
note 1
rnoN SPECIALIST
TOTAL PART TIME (FTE)
TOTAL FTE
FTE
1.00 1.00
1.00 1.00
1.00 1.00
1.00 1.00
1.00 2.00
a.so
1.00 1.00
2.00 1.00
-
3.00 1.00
6.00 1.00
5.00 -
-
-
-
-
-
-
32.50 0.25
0.80 0.10
1.00 0.25
0.70 a.so
-
3.60 36.10
UNIT
CONTR
SEIU
MGMT
CONF
MGMT
MGMT
MGMT
MGMT
MGMT
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TOWN OF FAIRFAX
DEBT SERVICE SCHEDULES
1 2017 LEASE REVENUE BONDS {REFUNDING PERS SIDEFUND AND PRE-2013 UAL} i318601000
PRINCIPAL RATE INTEREST PAYMENT
FY17 $ 113,000 5.40% $ 85,113 $ 198,113
FY18 254,000 5.40% 198,909 452,909
FY19 282,000 5.40% 184,842 466,842
FY20 312,000 5.40% 169,182 481 ,182
FY21 151 ,000 5.40% 78,273 229,273
REFINANCED 9/29/20
TOTALS $ 1,112,000 $ 716,319 $ 1,828,319
2 2020 LEASE REVENUE BONDS {REFINANCING 2017 LEASE AND UAL AT 6-30-21} 1914021000
PRINCIPAL RATE INTEREST PAYMENT
FY21 $ 185,000 3.45% $ 109,925 $ 294,925
FY22 237,000 3.45% 314,640 551,640
FY23 320,000 3.45% 305,101 625,101
FY24 375,000 3.45% 293,198 668,198
FY25 435,000 3.45% 279,312 714,312
FY26 472,000 3.45% 263,770 735,770
FY27 515,000 3.45% 246,848 761 ,848
FY28 557,000 3.45% 228,459 785,459
FY29 601 ,000 3.45% 208,587 809,587
FY30 649,000 3.45% 187,145 836,145
FY31 699,000 3.45% 164,013 863,013
FY32 751 ,000 3.45% 139,121 890,121
FY33 766,000 3.45% 113,091 879,091
FY34 781 ,000 3.45% 86,543 867,543
FY35 777,000 3.45% 59,806 836,806
FY36 752,000 3.45% 33,586 785,586 FY37 530,000 3.45% 9,143 539,143 TOTALS $ 9,402,000 $ 3,042,287 $ 12,444,287
Page A-5
TABLE F
TOWN OF FAIRFAX
HEALTHCARE RATES (MONTHLY)
2013 TO 2023
KAISER (HMO)
1 2
3+ (BENCHMARK )
PERS PLATINUM/CHOICE (PPO)
1 2
3+
BLUE SHIELD ACCESS+ (HMO)
1 2
3+
PERS GOLD/SELECT (PPO)
1 2
3+
PORAC (ASSOC)
1 2
3+
PERS CARE (PPO)
1 2
3+
ANTHEM BLUE CROSS TRADITIO
1 2
3+
ANTHEM BLUE CROSS SELECT (H
1 2
3+
2013
668.63
1,337.26 1,738.44
667.03
1,334.06
1,734.28
784.63
1,569.26
2,040.04
487.20
974.40
1,266.72
581.00
1,088.00
1,382.00 1,083.11
2,166.22 2,816.09
NAL (HMO)
MO)
2018
779.86
1,559.72
2,027.64
800.27
1,600.54
2,080.70
889.02
1,778.04
2,311.45
717.50
1,435.00 1,865.50
734.00
1,540.00 1,970.00
882.45
1,764.90
2,294.37
925.47
1,850.94
2,406.22
856.41
1,712.82
2,226.67
Page A-6
• chg • chg • chg
2022 2023 1 YR 5 YR 10 YR
857.06 913.74 6.6% 17.2% 36.7%
1,714.12 1,827.48 6.6% 17.2% 36.7%
2,228.36 2,375.75 6.6% 17.2% 36.7%
1,057.01 1,200.12 13.5% 50.0% 79.9%
2,114.02 2,400.24 13.5% 50.0% 79.9% 2,748.23 3,120.31 13.5% 50.0% 79.9% 1,116.01 1,035.21 -7.2% 16.4% 31.9%
2,232.02 2,070.42 -7.2% 16.4% 31.9% 2,901.63 2,691.55 -7.2% 16.4% 31.9% 701.23 825.61 17.7% 15.1% 69.5%
1,402.46 1,651.22 17.7% 15.1% 69.5% 1,823.20 2,146.59 17.7% 15.1% 69.5% 799.00 825.00 3.3% 12.4% 42.0%
1,725.00 1,875.00 8.7% 21.8% 72.3%
2,199.00 2,300.00 4.6% 16.8% 66.4%
1,304.00 1,210.71 -7.2% 30.8%
2,608.00 2,421.42 -7.2% 30.8%
3,390.40 3,147.85 -7.2% 30.8%
1,015.81 1,128.83 11.1% 31.8%
2,031.62 2,257.66 11.1% 31.8% 2,641.11 2,934.96 11.1% 31.8%
MEASURE A WORKPLAN
MEASURE A - PARKS is detailed in Fund 23 (on page 67)
DESCRIPTION: Measure A is the one-quarter of one-percent sales tax originally approved by County voters in 2012 and approved again in June, 2022. As a condition of receiving the funds, the Town must submit a work plan to the County of Marin detailing the proposed uses of the funds.
Fairfax's Measure A Advisory Committee (Committee) meets annually to recommend allocations for the upcoming year. For FY23-24, the County estimates Fairfax will receive approximately $70,873 in Measure A sales tax revenue in addition to the carryforward balance of $179,354.
The Measure A Advisory Committee met in April 2023 to discuss the allocation of funds.
Below is the Measure A Parks budget for FY23-24.
MEASURE A COMMITTEE RECOMMENDED ALLOCATION FOR FY 23-24 Project/Program
Parkland/Open Space Acquisition Maint/Repair Ped Trail Improvements Women's Club Improvements (HVAC Spl it and Repl ace Side Door s) Replace wood swings wit h new BEARS 2-3 seat swing Platform for Parkade Art Peri Park Creek Ba nk Resto ration
Unallocated
Totals
A B C D
Current Allocation Current Yea1 Proposed
Carryover Estimated Carryover Proposed Allocation
Available Expenditures Available Allocation w.Carryover FY22-23 I FY23-24 I
$ 100,000 $ - $ 100,000 $ - $ 100,000
50,000 (6,200) 43,800 6,200 50,000
20,973 (9,152) 11,821 38,179 50,000
39,919 (21,182) 18,737 (18,737) -
5,000 5,000 - 5,000
45,231 45,231
(70,873)
· $ 215,892 $ (36,534) $ 179,358 $ 0 , $ 250,231
Column A ("Est. Expenditures") reflects the estimated year end expenditures for a project.
Column B ("Carry-Over") represents the funding allocated to a project in a previous year(s), but not spent in FY22-23. The County requires the Town to reallocate carryover funds each year.
Column C ("Proposed Allocation FY23-24") includes the continuation or increase in allocation of two items also allocated in FY22-23
Column D ("Proposed Recommended Allocation w/Carryover") includes the new allocation for funding for FY23-24 plus any carryover funding from previous years.
Page A-7
PAVEMENT MANAGEMENT PLAN
The Pavement Management Program (PMP) is a strategy designed to assist the Town with the maintenance and rehabilitation of its roads. The PMP focuses on maintenance treatments to extend the life cycle of roads. The PMP is developed based on a software system designed to take into account the overall condition of the Town's road network and annual street capital budget. The PMP recommends the most cost-effective approach for the Town to undertake to maintain its roads.
The following list identifies the road sections and maintenance treatment for the Town to undertake based on a budget of $1,000,000 which also includes design costs. The list is intended to be guide for staff as field conditions may dedicate revisions to the type of road treatment (e.g., slurry seal, asphalt overlays) and which portions of the road to repair. The Town will be trying an asphalt rubber product which has a higher rubber content and may allow us to treat more roads for the same costs as rubberized asphalt.
For FY 2023-24 Roads planned for Pavement restoration and repair currently include • Scenic Road between Azalea and Manor • Claus Drive between Sir Francis Drake and Burdette • Porteous Ave between Solinas Road and Wood Lane
Pavement Maintenance Projects (minor work to extend life) include:
• Rocca Drive Crack Sealing • Broadway Crack Sealing
• Ridge Road Patch Paving • Solinas Road Crack Sealing
Staff is currently working on an extended Five-Year Plan for Streets and Road Repair with overall goal of improving Pavement Condition Index for Town of Fairfax.
A-8
Ordinance Titles
ORDINANCES AND RESOLUTIONS
MAY 2022 TO MAY 2023
862 An Ordinance (Uncodified) of the Town Council of the Town of Fairfax Authorizing a Special or Military Equipment Use Policy for the Fairfax Police Department Pursuant to California Assembly Bill 481. Adopted June 1, 2022.
863 An Ordinance of the Town Council of the Town of Fairfax Amending Section 2.08.010 ("Council Meetings") of the Town Code to set a 6:30 p.m. start time for Town Council regular meetings; not subject to CEQA, CEQA Guidelines Sections 15060(c)(3), 15378, and 15061 (b)(3). Adopted June 1, 2022.
864-U An URGENCY Ordinance of the Town Council of the Town of Fairfax barring residential evictions due to impacts from the Public Health Emergency arising from the COVID-19 virus through Sept. 30, 2022. Adopted June 15, 2022 (uncodified) 865 An Ordinance of the Town Council of the Town of Fairfax Amending Town Code Title 17 (Zoning), Chapters 17.008 ('Definitions'), 17.052 ('Off-Street Parking and Loading Requirements'), Chapters 17.076 ('RS-7.5 Single-Family Residential Zone, Medium Density'), 17.080 ('RS-6 Single-Family Residential Zone, High Density'), 17.124 ('UR Upland Residential Zone'), Incorporating a Definition of "Short-Term Rental", Providing Parking Regulations for Said Short-Term Rental Use and Including Short-Term Rentals as Permitted Uses in All Single-Family Residential Zone Districts. Adopted July 6, 2022. 866 An Ordinance of the Town Council of the Town of Fairfax Adding New Chapter 5.57 Entitled "Short-Term Rental Program." Adopted July 6, 2022. 867 An Ordinance of the Town Council of the Town of Fairfax Amending Section 1.08.020(A), 'Violations Designated Infractions', of Title 1 of the Fairfax Municipal Code and Adding Chapter 8.74, 'Gasoline Powered Landscape Equipment,' to Title 8 of the Fairfax Municipal Code. Adopted July 6, 2022.
[Nos. 863, 865, 866 867 sent for codification 8-15-22]
868 An Ordinance of the Town Council of the Town of Fairfax Adding Chapter 5.58 entitled "Parklets" to Title 5 of the Fairfax Town Code. Adopted September 7, 2022. 869 An Ordinance of the Town Council of the Town of Fairfax Amending Town Code Chapter
12.32 ('Temporary Carports and other Structures in the Public Rights-of-Way') to Include Separate Processes for Granting Encroachment Permits for Residential Structures from Commercial Parklet Structures, Amending Section 12.32.020 to Regulate Only Residential Structures and Adding Section 12.32.025 to Regulate Commercial Structures and Amending Chapter 17.096 ('CH Highway Commercial Zone'), Section 17.096.040 ('Principal Permitted Uses and Structures') and Chapter 17 .100 ('CC Central Commercial Zone'), Section 17.100.040 ('Principal Permitted Uses and Structures') to Allow Parklets as a Permitted Use and Parklet Enclosures with an Encroachment Permit Issued by the Public Works Department for Commercially Developed Properties in the CH and CC Zone Districts. Adopted September 7, 2022.
[Nos. 868-869 sent for codification on 11-10-22]
A-9 (1)
870 An Ordinance of the Town Council of the Town of Fairfax Amending Chapter 5.54 "Just Cause Evictions" Of Title 5 of the Fairfax Town Code. Adopted November 2, 2022. 871 An Ordinance of the Town Council of the Town of Fairfax Amending Chapter 5.55 "Mandatory Mediation for Rental Increases" Of Title 5 of the Fairfax Town Code. Adopted November 2, 2022.
872 An Ordinance of the Town Council of the Town of Fairfax Amending Chapter 15.04 of the Town Code and Adopting By Reference The 2022 California Building Standards Code (California Code Of Regulations, Title 24, Parts 1, 2, 2.5, 3, 4, 5, 6, 8, 10, 11 , And 12), Which Consists of the California Administrative, Building, Residential, Electrical, Mechanical, Plumbing, Energy, Historical Building, Existing Building, Green Building Standards, and Referenced Standards Codes, With Certain Local Amendments Thereto, and Adopting By Reference The 2021 Edition of the International Property Maintenance Code, Together With Certain Local Amendments Thereto. Adopted December 7, 2022. 873 An Ordinance of the Town Council of the Town of Fairfax Amending Chapter 8.04 of the Fairfax Municipal Code, Adopting the 2022 California Fire Code, Portions of the 2021 International Fire Code, and Appendix A of the 2021 International Wildland-Urban Interface Code Prescribing Regulations Governing Conditions Hazardous to Life and Property from Fire or Explosion; Providing for the Issuance of Permits for Hazardous Uses or Operations; and Establishing a Fire Prevention Bureau and Providing Officers Therefor and Defining Their Powers and Duties. Adopted December 7, 2022. 874 An Ordinance of the Town of Fairfax Imposing and Extending a Special Parcel Tax for Paramedic and/or Emergency Medical Services.( Elections results declared on December 7, 2022, and ordinance approved by the voters November 8, 2022.) 875 An Ordinance of the Town Council of the Town of Fairfax Amending Town Code Chapter
12.12, Driveway Entrances, Giving Authority To The Planning Commission To Grant Exceptions To The Driveway Width And Number Of Driveway Entrances Regulations, Adding Sections To Title 17, Zoning, Section 17.076 ('rs-7.5 Single-Family Residential Zone, Medium Density'), Chapter 17.080 ('rs-6 Single-Family Residential Zone, High Density'), Chapter 17.084 (Rd 5.5-7 Residential Zone, High Density), Chapter 17.088 ('rm Multiple-Family Residential Zone'), Chapter 17 .092 ('rm-S Multiple-Family Residential - Senior - Residential Zone'), Chapter 17.124 ('ur Upland Residential Zone'), Chapter 17.092 ('cl Limited Commercial Zone'), Chapter 17.096 ('ch Highway Commercial Zone'), Chapter 17.100 ('cc Central Commercial Zone'), And Chapter
17.104 ('cs Service Commercial Zone'), Cross Referencing Chapter 12.12, Driveway Entrances, Throughout The Town Rs 7.5, Rs-6, Rd 5.5-7, Rm, Rm-S And Ur Residential Zones And Cl, Ch, Cc And Cs Commercial Zones, And Amending The Variance Sections Of The Residential Zones To Include Driveway Variances And Of The Commercial Zones To Include Variance Provisions. Adopted December 7, 2022. 876 An URGENCY Ordinance of the Town Council of the Town of Fairfax Amending Chapter
17.048 of the Fairfax Municipal Code Relating to Accessory Dwelling Units and Junior Accessory Dwelling Units and Determining the Ordinance to Be Exempt From CEQA.
Adopted December 7, 2022.
A-9 (2)
877 An Ordinance of the Town Council of the Town of Fairfax Adding Section 8.16.030(C) Regarding the Prohibition on Polystyrene (EPS) Foam Coolers and Ice Chests to the Town Code. Adopted April 5, 2023.
878 An Ordinance of the Town Council of the Town of Fairfax Requiring all Food Facility Vendors to Use Reusable Foodware for Dine-In Operations and Compliant Compostable Foodware for Take-Out Services. Adopted April 5, 2023.
Resolution Titles
22-27 A Resolution of the Town Council of the Town of Fairfax Allowing for In-Person, Hybrid Teleconferenced, or Fully Teleconferenced Meetings of All Legislative Bodies Pursuant to the Provisions of AB 361 , and Rescinding and Replacing Resolution 22-22. Adopted May 4, 2022.
22-28 A Resolution of the Town Council of the Town of Fairfax Adopting a Flag Display Policy.
Adopted May 4, 2022.
22-29 A Resolution of the Town Council of the Town of Fairfax Confirming the Continued Existence of a Local Emergency at or Near 195 Pine Drive, Fairfax, and Continuing Authorization for the Emergency Procurement of Materials and Labor without Competitive Bidding. Adopted May 4, 2022.
22-30 A Resolution of the Town Council of the Town of Fairfax Allowing for In-Person, Hybrid Teleconferenced, or Fully Teleconferenced Meetings of All Legislative Bodies Pursuant to the Provisions of AB 361, and Rescinding and Replacing Resolution 22-27. Adopted June 1, 2022
22-31 A Resolution of the Town Council of the Town of Fairfax Declaring the Existence of a Local Emergency at or near 195 Pine Drive, Fairfax, and Authorizing the Emergency Procurement of Materials and Labor Without Competitive Bidding, Superseding Emergency Resolution 22-21 . Adopted June 1, 2022
22-32 A Resolution of the Town Council of the Town of Fairfax Setting the Amount of $205 for the Special Municipal Services Tax for Fiscal Year 2022-23. Adopted June 1, 2022 22-33 A Resolution of the Town Council of the Town of Fairfax Setting the Utility Users' Tax Rate of 4% for Fiscal Year 2022-23. Adopted June 1, 2022 22-34 A Resolution of the Town Council of the Town of Fairfax Setting the Pension Tax Rate of $.091 per $100 of assessed valuation to Support Fairfax Pension Obligations for Fiscal Year 2022-23. Adopted June 1, 2022
22-35 A Resolution of the Town Council of the Town of Fairfax Setting a Fee of $15 per run-off unit for the Purpose of Funding Local Stormwater Pollution Prevention Activities for Fiscal Year 2022-23. Adopted June 1, 2022
A-9 (3)
22-36 A Resolution of the Town Council of the Town of Fairfax Setting the Tax Rate of $.0250 per assessed valuation for the general obligation bonds. Adopted June 1, 2022. Adopted June 1, 2022
22-37 A Resolution of the Town Council of the Town of Fairfax Confirming and Levying the Ross Valley Paramedic Authority (RVPA) Tax in the amount of $91 .50 for Fiscal Year 2022-23. Adopted June 1, 2022
22-38 A Resolution of the Town Council of the Town of Fairfax Authorizing the Temporary Closure of Certain Streets for the Fairfax Festival and Parade on June 11-12, 2022 and approve sponsorship of the closure. Adopted June 1, 2022 22-39 A Resolution of the Town Council of the Town of Fairfax Approving an Agreement with the Marin Open Space Trust to Fund the Purchase of Two Undeveloped Parcels on Upper Ridgeway Avenue to Preserve Open Space and Authorizing the Town Manager to Execute the Agreement and Take All Necessary Actions to Complete the Purchase.
Adopted June 1, 2022
22-40 A Resolution of the Town Council of the Town of Fairfax Continuing Expenditures and Revenues in Accordance with the FY 2021-22 Town Budget and Continuing the FY 2022-23 Town Budget Adoption. Adopted June 1, 2022
22-41 A Resolution of the Town Council of the Town of Fairfax Approving the List of Projects Funded by SB 1: the Road Repair and Accountability Act. Adopted June 1, 2022 22-42 A Resolution of the Town Council of the Town of Fairfax Electing to be Exempt from the Congestion Management Program ("CMP"). Adopted June 1, 2022 22-43 A Resolution of the Town Council of the Town of Fairfax Proclaiming June 2022 as LGBTQ+ Pride Month and Approving Flying the Pride Flag at Town Hall for the Month of June. Adopted June 1, 2022
22-44 A Resolution of the Town Council of the Town of Fairfax Adopting Policies and Procedures For The Administration of the "Short-Term Rental Program" as Set Forth in Fairfax Town Code Chapter 5.57. Adopted June 1, 2022
22-45 Further Amending Resolution 18-31 establishing wages and benefits for management, confidential, and part-time employees for the period July 1, 2018 through June 30, 2022.
Adopted June 15, 2022
22-46 A Resolution of the Town Council of the Town of Fairfax Allowing for In-Person, Hybrid Teleconferenced, or Fully Teleconferenced Meetings of All Legislative Bodies Pursuant to the Provisions of AB 361. Adopted June 15, 2022
22-4 7 A Resolution of the Town Council of the Town of Fairfax Declaring June 19th (Juneteenth) a Town Holiday. Adopted June 15, 2022
22-48 A Resolution of the Town Council of the Town of Fairfax Allowing for In-Person, Hybrid Teleconferenced, or Fully Teleconferenced Meetings of All Legislative Bodies Pursuant to the Provisions of AB 361 . Adopted July 6, 2022.
A-9 (4)
22-49 A Resolution of the Town Council of the Town of Fairfax Confirming the Continuing Existence of a Local Emergency at or near 195 Pine Drive, Fairfax, and Continuing Authorization for the Emergency Procurement of Materials and Labor Without Competitive Bidding. Adopted July 6, 2022.
22-50 A Resolution of the Town Council of the Town of Fairfax Calling for a General Municipal Election to be held on November 8, 2022, for the Election of Certain Officers, Requesting the Marin County Board of Supervisors to Consolidate with any other Election Conducted on that Date, and Requesting Election Services of the County Elections Department. Adopted July 6, 2022.
22-51 A Resolution of the Town Council of the Town of Fairfax Calling for an Election for Renewal of the Ross Valley Paramedic Authority Four-Year Special Parcel Tax at an Increased Rate for 2024-2027. Adopted July 6, 2022.
22-52 A Resolution of the Town Council of the Town of Fairfax expanding membership of the Volunteer Board to include residents of the 94930-zip code area, limiting unexcused absences of board members, and setting terms of office three years from the date of appointment of individual members. Adopted July 6, 2022. 22-53 A Resolution of the Town Council of the Town of Fairfax extending the current terms for Temporary Outdoor Use Permits and Temporary Encroachment Permits to December 15, 2022. Adopted July 6, 2022.
22-54 A Resolution of the Town Council of the Town of Fairfax Adopting the Operating and Capital Improvement Budgets for Fiscal Year July 1, 2022, through June 30, 2023, and Providing for the Appropriation of Expenditures in Said Budgets and Repealing All Resolutions in Conflict Herewith. Adopted July 6, 2022. 22-55 A Resolution of the Town Council of the Town of Fairfax Making Certain Findings and Determinations in Compliance with Section XIIIB of the California Constitution (Gann Initiative) and Setting the Appropriation Limit for Fiscal Year 2022-23. Adopted July 6, 2022.
22-56 A Resolution of the Town Council of the Town of Fairfax Authorizing the Town Manager to Execute First Amendment to Agreement with Ralph Andersen & Associates for Recruitment Services for Planning & Building Services Director. Adopted July 6, 2022. 22-57 A Resolution of the Town Council of the Town of Fairfax Amending the Salary Schedule Reflecting an Adjustment to the Planning & Building Services Director and Public Works Director. Adopted July 6, 2022.
22-58 A Resolution of the Town Council of the Town of Fairfax Authorizing the Town Manager to Execute a Professional Services Agreement with lnterwest Consulting for Public Works Consulting Services. Adopted July 12, 2022.
22-59 A Resolution of the Town Council of the Town of Fairfax Appointing David Weltering as Interim Planning & Building Services Director and Approving Employment Contract.
Adopted July 12, 2022.
A-9 (5)
22-60 A Resolution of the Town Council of the Town of Fairfax Allowing for In-Person, Hybrid Teleconferenced, or Fully Teleconferenced Meetings of All Legislative Bodies Pursuant to the Provisions of AB 361 , Adopted August 3, 2022.
22-61 A Resolution of the Town Council of the Town of Fairfax setting the living wage for Town employees and Town contract employees pursuant to the annual review requirements of Section 8.56.020 of the Town Code. Adopted August 3, 2022. 22-62 A Resolution of the Town Council of the Town of Fairfax Confirming the Continuing Existence of a Local Emergency at or near 195 Pine Drive, Fairfax, and Continuing Authorization for the Emergency Procurement of Materials and Labor Without Competitive Bidding. Adopted August 3, 2022.
22-63 A Resolution of the Town Council of the Town of Fairfax Adopting a Trade-in and Rebate Program for Landscape Equipment. Adopted August 3, 2022. 22-64 A Resolution of the Town Council of the Town of Fairfax Authorizing Notice Inviting Bids for 378 Scenic Road Storm Damage Repair, Town Project No. 51-813. Adopted August 3, 2022.
22-65 A Resolution of the Town Council of the Town of Fairfax Authorizing Notice Inviting Bids for 78 Wreden Avenue Storm Damage Repair, Town Project No. 51-826 22-66 A Resolution of the Town Council of the Town of Fairfax Approving an Agreement with the County of Marin to Purchase Two Undeveloped Parcels on Upper Ridgeway Avenue to Preserve Open Space and Authorizing the Town Manager to Execute the Agreement and Take all Necessary Actions to Facilitate the Purchase. Adopted August 3, 2022. 22-67 A Resolution of the Town Council of the Town of Fairfax Ratifying the Appointment of a Public Works Director. Adopted August 3, 2022.
22-68 A Resolution of the Town Council of the Town of Fairfax Authorizing the Display of the Ukrainian Flag . Adopted August 3, 2022.
22-69 A Resolution of the Town Council of the Town of Fairfax Adopting "Parklet Standards".
Adopted 08-03-22.
22-70 A Resolution of the Town Council of the Town of Fairfax Allowing for In-Person, Hybrid Teleconferenced, or Fully Teleconferenced Meetings of All Legislative Bodies Pursuant to the Provisions of AB 361. Adopted September 7, 2022. 22-71 A Resolution of the Town Council of the Town of Fairfax Confirming the Continuing Existence of a Local Emergency at or near 195 Pine Drive, Fairfax, and Continuing Authorization for the Emergency Procurement of Materials and Labor Without Competitive Bidding. Adopted September 7, 2022.
22-72 A Resolution of the Town Council of the Town of Fairfax Confirming Biennial Review of the Conflict of Interest Code (Form 700 filers) with Amendment to include the Climate Action Coordinator on the List of Designated Positions. Adopted September 7, 2022.
A-9 (6)
22-73 A Resolution of the Town Council of the Town of Fairfax Recognizing Racism as a Public Health Crisis. Adopted September 7, 2022.
22-74 A Resolution of the Town Council of the Town of Fairfax Granting a Variance for a Twenty-Seven Foot-Wide Driveway/Parking Deck at 75 Pine Drive, Assessor's Parcel No. 003-101-06. Adopted 09-07-22.
22-75 A Resolution of the Town Council of the Town of Fairfax Adopting Fees for the Short-term Rental Program for Inclusion in the Master Fee Schedule. Adopted September 7, 2022. 22-76 A Resolution of the Town Council of the Town of Fairfax Awarding the Construction Contract for the Roadway Stabilization - 378 Scenic Road and 78 Wreden Avenue Project. Adopted 09-21-222
22-77 A Resolution of the Town Council of the Town of Fairfax Allowing for In-Person, Hybrid Teleconferenced, or Fully Teleconferenced Meetings of All Legislative Bodies Pursuant to the Provisions of AB 361 . Adopted Oct. 6 2022
22-78 A Resolution of the Town Council of the Town of Fairfax Confirming the Continuing Existence of a Local Emergency at or near 195 Pine Drive, Fairfax, and Continuing Authorization for the Emergency Procurement of Materials and Labor Without Competitive Bidding. Adopted Oct. 6, 2022.
22-79 A Resolution of the Town Council of the Town of Fairfax Amending the Membership and Terms of the Fairfax Climate Action Committee. Adopted Oct. 6, 2022. 22-80 A Resolution of the Town Council of the Town of Fairfax Authorizing the Town Manager to Purchase and Outfit One Police Vehicle (Hybrid) for an Amount not to Exceed $85,000.
Adopted Oct. 6, 2022.
22-81 A Resolution of the Town Council of the Town of Fairfax Granting a Variance for a ThirtyEight-Foot-Wide Driveway/Parking Deck at 125 Live Oak Avenue, Assessor's Parcel No. 001-236-03. Adopted Oct. 6, 2022
22-82 A Resolution of the Town Council of the Town of Fairfax Adopting Fees for the Parklet Program for Inclusion in the Master Fee Schedule. Adopted Oct. 6, 2022. 22-83 A Resolution of the Town Council of the Town of Fairfax Approving the Memorandum of Understanding (MOU) with the Service Employees International Union, Local 1021 (SEIU) for the Period of July 1, 2022 through June 30, 2024 and Amending the Fiscal Year 2022-2023 Adopted Budget. Adopted Oct. 11, 2022.
22-84 A Resolution of the Town Council of the Town of Fairfax Approving the Memorandum of Understanding (MOU) with the Fairfax Police Officers Association (FPOA) for the Period of July 1, 2022 through June 30, 2024 and Amending the Fiscal Year 2022-2023 Adopted Budget. Adopted Oct. 11, 2022.
22-85 A Resolution of the Town Council of the Town of Fairfax Establishing Wages and Benefits for Management and Confidential Employees and Part-Time Employees for the Period of July 1, 2022, through June 30, 2024. Adopted Oct. 11, 2022.
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22-86 A Resolution of the Town Council of the Town of Fairfax Adopting Annual Salary Schedule for Fiscal Year 2022-23. Adopted Oct. 11, 2022. 22-87 A Resolution of the Town Council of the Town of Fairfax Authorizing the Town Manager to Execute an Agreement with Dyett & Bhatia Urban and Regional Planners to Complete the Town's Sixth Cycle Housing Element and General Plan Update Project. Adopted Oct. 13, 2022.
22-88 A Resolution of the Town Council of the Town of Fairfax Allowing for In-Person, Hybrid Teleconferenced, or Fully Teleconferenced Meetings of All Legislative Bodies Pursuant to the Provisions of AB 361. Adopted Nov. 2, 2022.
22-89 A Resolution of the Town Council of the Town of Fairfax Confirming the Continuing Existence of a Local Emergency at or near 195 Pine Drive. Adopted Nov. 2, 2022. 22-90 A Resolution of the Town Council of the Town of Fairfax Establishing Its Regular Meeting Dates in the Months of January and July in Calendar Year 2023. Adopted Nov. 2, 2022. 22-91 A Resolution of the Town Council of the Town of Fairfax Declaring the Town Tymco Street Sweeper Vehicle, Ingersoll Rand Compressor, And Diamond Silt Oil Spreader as Surplus, And Authorizing the Disposal of the Vehicle and Equipment by Public Auction.
Adopted November 16, 2022.
22-92 A Resolution of the Town Council of the Town of Fairfax Designating the Town Manager as its Agent for Purposes of Obtaining Certain Federal and State Financial Assistance.
Adopted November 16, 2022.
22-93 A Resolution of the Town Council of the Town of Fairfax Approving Maximum Rates to Be Collected by Marin Sanitary Service for Solid Waste Services Effective January 1, 2023, in the Town of Fairfax. Adopted November 16, 2022.
22-94 A Resolution of the Town Council of the Town of Fairfax Reciting the Fact of the General Election Held on November 8, 2022, Declaring the Result and Such Other Matters as Provided by Law. Adopted December 7, 2022.
22-95 A Resolution of the Town Council of the Town of Fairfax Allowing for In-Person, Hybrid Teleconferenced, or Fully Teleconferenced Meetings of All Legislative Bodies Pursuant to the Provisions of AB 361. Adopted December 7, 2022.
22-96 A Resolution of the Town Council of the Town of Fairfax Confirming the Continuing Existence of a Local Emergency at or near 195 Pine Drive, Fairfax, and Continuing Authorization for the Emergency Procurement of Materials and Labor Without Competitive Bidding. Adopted December 7, 2022.
22-97 A Resolution of the Town Council of the Town of Fairfax Authorizing the Town Manager to Execute a Purchase Agreement with Gardenland Power Equipment for a New 48" AllElectric Mower in an Amount not to Exceed $29,835. Adopted December 7, 2022.
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23-01 A Resolution of the Town Council of the Town of Fairfax Allowing for In-Person, Hybrid Teleconferenced, or Fully Teleconferenced Meetings of All Legislative Bodies Pursuant to the Provisions of AB 361 . Adopted 01-10-23.
23-02 A Resolution of the Town Council of the Town of Fairfax Confirming Existence of a Local Emergency and Ratifying the Proclamation of Local Emergency Issued by the Town Manager as EOC Director on January 5, 2023. Adopted 01-10-23. 23-03 A Resolution of the Town Council of the Town of Fairfax Allowing for In-Person, Hybrid Teleconferenced, or Fully Teleconferenced Meetings of All Legislative Bodies Pursuant to the Provisions of AB 361. Adopted 02-1-23.
23-04 A Resolution of the Town Council of the Town of Fairfax Terminating the Declaration of a Local Emergency At Or Near 195 Pine Drive, Fairfax, Declared March 30, 2022, Making A Supplemental Budget Appropriation, Authorizing Payment, Accepting The Work As Complete And Directing The Issuance Of A Notice Of Completion For The Repairs Made To The Roadway And Retaining Wall In Response To The Local Emergency. Adopted 02- 1-23.
23-05 A Resolution of the Town Council of the Town of Fairfax to Retitle and Amend the Classification and Corresponding Specification and Pay Range Of Deputy Town Clerk To Deputy Town Clerk/ Administrative Analyst. Adopted 02-1-23. 23-06 A Resolution of the Town Council of the Town of Fairfax Amending Annual Salary Schedule for Fiscal Year 2022-23 To Reflect Salary Range Adjustments for The Climate Action Coordinator and Deputy Town Clerk/Administrative Analyst Positions. Adopted 02- 1-23.
23-07 A Resolution of the Town Council of the Town of Fairfax Setting the Date of The Regular Monthly Meeting of The Fairfax Planning Commission and Repealing and Replacing All Prior Resolutions Regarding the Same. Adopted 02-1-23.
23-08 A Resolution of the Town Council of the Town of Fairfax Confirming and Continuing the Existence of a Local Emergency Declared by The Town Manager as EOC Director On January 5, 2023. Adopted 02-1-23.
23-09 A Resolution of the Town Council of the Town of Fairfax Authorizing Temporary Closure of Certain Streets and Portions Thereof, To Allow a West Marin Little League Opening Day Parade on March 11, 2023. Adopted 02-1-23.
23-10 A Resolution of the Town Council of the Town of Fairfax Authorizing a Supplemental Appropriation Of $15,803 To Cover Additional Unanticipated Costs Associated With 378 Scenic And 78 Wreden Road Repair and Rehabilitation Projects. Adopted 02-1-23. 23-11 A Resolution of the Town Council of the Town of Fairfax Amending, restating and Ratifying a Consultant Services Agreement with 4Leaf Inc for Contract Planning Services. Adopted 02-15-23.
23-12 A Resolution of the Town Council of the Town of Fairfax to Oppose Initiative 21-0042A 1.
Adopted 03-01-23.
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23-13 A Resolution of the Town Council of the Town of Fairfax Establishing Its Regular Meeting Date in the Month of July in Calendar Year 2023. Adopted 03-01-23. 23-14 A Resolution of the Town Council of the Town of Fairfax Terminating the Local Emergency Related to the Winter Storms of December 2022 and January 2023 as Declared by the Town Manager on January 5, 2023 and Ratified by Resolution 23-02 by the Town Council on January 10, 2023. Adopted 03-01-23. 23-15 A Resolution of the Town Council of the Town of Fairfax to Authorize the Town Manager to Execute an Amendment in the Amount of $66,720 To the Contract with Pavement Engineering Inc, (Pei) to Develop Bid Documents Including Plans and Specifications for Proposed Roadway Improvements in FY22/23. Adopted 03-01-23. 23-16 A Resolution of the Town Council of the Town of Fairfax in Support of SB 252: Fossil Fuel Divestment Act. Adopted 04-05-23.
23-17 A Resolution of the Town Council of the Town of Fairfax Changing the Regular Meeting Place and Time of The Volunteer Board. Adopted 04-05-23. 23-18 A Resolution of the Town Council of the Town of Fairfax Authorizing the Town Manager to Execute a Contract with Trench less Titan for the Replacement of Town Hall Sanitary Sewer Line in an Amount Not to Exceed $65,725. Adopted 04-05-23. 23-19 A Resolution of the Town Council of the Town of Fairfax Directing the Issuance of a Notice of Completion for The Wreden Ave and Scenic Road Repair and Road Stabilization Projects. Adopted 04-05-23.
23-20 A Resolution of the Town Council of the Town of Fairfax Approving the Adoption of Revised Publicly Available Pay Schedules Effective Between Fiscal Years 2014/15 Through 2020/21 And Side Letters for CalPERS Compliance. Adopted 04-05-23. 23-21 A Resolution of the Town Council of the Town of Fairfax Accepting Fairfax Annual Progress Report for The General Plan and Housing Element Calendar Year (CY) 2022.
Adopted 04-05-23.
23-22 A Resolution of the Town Council of the Town of Fairfax Authorizing Display of Rainbow Flags During the Month of June 2023. Adopted 04-05-23.
23-23 A Resolution of the Town Council of the Town of Fairfax to Donate $12,000 To the Marin Open Space Trust (MOST) Solely for the Acquisition of Upper Hawthorne Canyon.
Adopted 04-05-23.
23-24 A Resolution of the Town Council of the Town of Fairfax Authorizing Temporary Closure of Certain Streets and Portions Thereof, and the Closure of the Pavilion Parking Lot to the Public, to Allow a Town Parade on June 10, 2023 and a Town Festival, Including an Eco-Fest, on June 10 and 11, 2023. Adopted 05-03-23.
23-25 A Resolution of the Town Council of the Town of Fairfax Approving a List of Projects Funded by SB 1: The Road Repair and Accountability Act for FY 23-24. Adopted 05-03-
23. A-9 (10)
TOWN OF FAIRFAX
SALARY SCHEDULE
FOR FISCAL YEAR 2023/24
AS OF 6/1/23 MONTHLY
FULL TIME EMPLOYEES: FTE UNIT LOW HIGH
TOWN MANAGER note 1 1.00 CONTR 18,167 18,167
ADMINISTRATIVE ASSISTANT II 1.00 SEIU 4,244 5,416
DEP TOWN CLERK/ASST TO THE TOWN MGR 1.00 MGMT 10,253 11,869 DEP TOWN CLERK/ADMINISTRATIVE ANALYST 1.00 CONF 6,550 8,360 FINANCE DIRECTOR 1.00 MGMT 10,253 11,869
PLANNING & BUILDING DIRECTOR ** 1.00 MGMT 12,598 14,583 PUBLIC WORKS DIRECTOR ** 1.00 MGMT 13,318 15,417 CHIEF BUILDING OFFICIAL/PW MGR 1.00 MGMT 9,217 10,670
PRINCIPAL PLANNER 1.00 MGMT 8,760 10,141
ASSISTANT PLANNER 2.00 MGMT 5,755 6,662
CLIMATE ACTION COORDINATOR 0.50 MGMT 7,785 9,012
MAINTENANCE WORKER I 1.00 SEIU 4,121 5,259
MAINTENANCE WORKER Ill 1.00 SEIU 4,587 5,854
SENIOR MAINTENANCE WORKER 2.00 SEIU 5,142 6,563
POLICE CHIEF note 1 1.00 CONTR 14,946 14,946 POLICE LIEUTENANT - POA 10,191 13,007 POLICE SERGEANT 3.00 POA 9,706 12,387 POLICE CORPORAL 1.00 POA 6,581 8,400 POLICE OFFICER 6.00 POA 6,268 8,000 POLICE SERVICES TECH/CSO 1.00 POA 5,069 6,469 DISPATCHER S.00 POA 5,069 6,469
MANAGEMENT ANALYST - MGMT 6,738 7,800
ASSOCIATE PLANNER - MGMT 6,300 7,294
SENIOR PLANNER - MGMT 7,878 9,120
ADMINISTRATIVE ASSISTANT - SEIU 4,244 5,416
MAINTENANCE WORKER II - SEIU 4,329 5,525
TOTAL FULL TIME (FTE) 32.50
HOURLY
PART TIME EMPLOYEES:
POLICE CADET (2)
ACCOUNTANT 1/11(2)
FINANCE OFFICE ASSISTANT
DISPATCHER (4)
RESERVE POLICE OFFICER (2)
RECREATION & COMMUNITY SERVICES MGR
EVENTS & VOLUNTEER COORDINATOR
ADMINISTRATIVE ASSISTANT ASSISTANT PLANNER
PLANNING TECH
MARKETING & COMMUNICATION SPECIALIST
TOTAL PART TIME (FTE)
TOTAL FTE
0.25 0.80 0.10
1.00 0.25 0.70 0.50
-
3.60 36.10
LOW
-
15.30 27.71
-
33.12 25.50 22.63
31.45 15.30
37.74 NOTE: Certain elected positions: (5) COUNCILMEMBERS and (1) TREASURER are paid $300/mo Table includes all authorized positions including those which are frozen or vacant Salaries shown are "Base Wages" and do not include incentive, overtime, premium pay note 1 - Employment Agreement
Page A-3
HIGH
25.66 47.95
15.91 39.19
43.74 50.35 37.44
28.89 38.06
31.45 37.74
ANNU}~L
LOW HIGH
218,000 218,000
50,926 64,995
123,039 142,432
78,600 100,316
123,039 142,432 151,172 175,000
159,810 185,000 110,603 128,037
105,119 121,688
69,054 79,939
93,419 108,144
49,447 63,109
55,042 70,249
61,707 78,756
179,348 179,348
122,294 156,081 116,470 148,649
78,975 100,795 75,215 95,995
60,825 77,630 60,825 77,630
80,854 93,599
75,605 87,523
94,534 109,435
50,926 64,995 51,945 66,297