AGENDA ITEM #23
TOWN OF FAIRFAX
STAFF REPORT
June 7, 2023
TO: Mayor and Town Council
FROM: Loren Umbertis, Director of Public Works
SUBJECT: Receive Public Works Projects and Programs Status Update __________________________________________________________________________________
RECOMMENDATION
That Council receives the report.
DISCUSSION
The following is a list of projects and programs updates, status report and the information gained by the staff in the past six months:
1- Completed 195 Pine Drive Emergency Repair. Town’s Insurance Agency views this as 100% covered under subrogation and is taking legal action to obtain reimbursement from person doing unpermitted excavation and construction. Cost of project construction was approximately $542,000.
2- Completed Road Stabilization projects at 78 Wreden and 378 Scenic under approved budget for a total construction cost of approximately $343,000 3- Installed Traffic Detection Devices (TDDs) at intersection of Sir Francis Drake and Claus to replace failing loops embedded in roadway and improve all traffic as TDDs can detect bicycles as well as cars.
4- Submitted to FEMA and CalOES for damages reimbursement for 2022/23 Storm Events and process is underway. Potentially, between $50,000 and $100,000 may be available.
Obtained extensions from FEMA for other projects from years preceding in order to seek reimbursement.
5- Received approval to replace sanitary sewer lateral that services a portion of Town Hall and the Pavilion to reduce sewer overflows and blockages. 6- Installed new Storm Drain inlet on Bolinas in downtown area to reduce flooding impacts during heavy rainfalls.
7- Public Works continues efforts aimed at completing necessary seismic retrofitting and other improvements on Town Bridges including Meadow, Creek, Azalea, and others. 2 Public Works is actively working with utility companies for coordination of work and with Cal Trans on necessary submittals of documents.
8- Completed Painting of Progress Pride Sidewalk with a local artist Sharon Virtue on Broadway near Bolinas, believed to be the first of its kind in Marin County. 9- Received Metropolitan Transportation Commission’s updated Pavement Condition Index, and the Department is in the process of developing plans and specifications for approximately $600,000 in road repaving and resurfacing in current fiscal year, and will develop and present a 5 year program for roadway improvements based upon available funding. Other improvements are being considered including cooperation with San Anselmo for slurry sealing on Center and crack sealing completed on Rocca Drive with additional crack sealing to occur on Broadway and portions of Bolinas Road. 10-Cooperating with Ross Valley Fire Protection District on Station 21 interior improvements to provide sleeping and living quarters for an additional first responder. Scoping Plans have been developed and the next step will be to complete Plans and Specifications and seek bids.
11-Installed new swing set at Peri Park, planted two new trees within the park, and staff is working with local consultants for addition of split rail fence to protect creek resources, and additional plans are being considered to improve flood impacts and maintenance of the creek.
12-Completed a sidewalk hazard survey that identified seven miles of roads that have sidewalks that could receive shaving or grinding of the sidewalk surface to reduce trip hazards. Staff will also remind the community of the requirement to maintain sidewalk fronting private property, and Town has available matching grant funds for those improvements.
13-Initiated Storm Drain mapping project that will begin process of identifying storm drain assets including catch basins and pipe segments that will become a part of a necessary system wide improvement in stormwater management and pollution prevention. 14-Continue identifying the resources, challenges, and the critical path on the Pavilion Project, including foundation repairs, seismic upgrade, and ADA improvements, trying to put the Project back on track after more than 2-year delay in execution of the Project.
Additional focus will be on upgrading the interior kitchen and will examine the current state of the photovoltaic (PV) system currently installed.
15-Preparing Plans and Specifications for road stabilization projects including 145 Canyon Road, 108 Rocca, 454 Scenic, 111 Frustuck and potentially other locations. Staff is working with Miller Pacific Engineering Group to identify locations that will require some level of attention to maintain the safety of Fairfax streets and roads. The work will include repair and/or replacement of retaining walls and reduce impacts of sinkholes, erosion and soil movement.
3 16-Town Staff including Town Manager and Director of Public Works and Mayor met with County officials to discuss road improvement projects on Bolinas and Sir Francis Drake as scope and size of projected work may exceed Town’s ability to manage or pay for the improvements.
FISCAL IMPACT
No resources are being requested at this time.
ATTACHMENTS
None.