FAIRFAX TOWN COUNCIL MEETING
STAFF REPORT
AGENDA ITEM #11
MEETING DATE: July 12, 2023
PREPARED FOR: Mayor and Town Council
PREPARED BY: Michael Vivrette, Finance Director and Heather Abrams, Town Manager SUBJECT: Adopt Resolution Amending Annual Salary Schedule for Fiscal Year 2023-24 to reflect Salary Range Adjustments Effective July 1, 2023 for all positions, and showing new base salaries changed by labor agreements
RECOMMENDATION
Adopt attached resolution.
DISCUSSION
CalPERS regulations require the Town Council to adopt a salary schedule each time there is an adjustment to pay ranges. In October 2022, the Council approved Memorandums Of Understanding (MOUs) with the SEIU labor group, the Fairfax Police Association (POA), and the Council approved salary and benefits for the unrepresented employees of the Town. These documents provided for Cost-of-Living Adjustments (COLAs) to employee’s base salary effective July 1, 2022 and July 1, 2023. CalPERS requires the salaries to be approved separately by the Council each time a change is made.
The Adopted budget for FY24, under consideration at this meeting, includes appropriations for MOU salary adjustments.
The attached resolution reflects the COLA adjustments. The adjustments would be effective beginning July 1, 2023, in keeping with the MOUs.
FISCAL IMPACT
The COLAs are already accounted for in the Town’s Budget planning process, no budget adjustment is necessary.
ATTACHMENT
Resolution
RESOLUTION 23-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX AMENDING ANNUAL SALARY SCHEDULE FOR FISCAL YEAR 2023-24 TO REFLECT SALARY RANGE ADJUSTMENTS EFFECTIVE JULY 1, 2023 FOR ALL POSITIONS, AND
SHOWING NEW BASE SALARIES CHANGED BY LABOR AGREEMENTS
WHEREAS, CalPERS regulations require the Town Council to adopt a salary schedule; and WHEREAS, at a duly noticed public meeting held on October 11, 2022, the Town Council adopted Resolution No. 22-86 Adopting an Annual Salary Schedule for Fiscal Year 2022-23; and
WHEREAS, at a duly noticed public meeting held on February 1, 2023, the Town Council considered and approved changes to the position title and salary range for the position of Deputy Town Clerk / Administrative Analyst; and
WHEREAS, at a duly noticed public meeting held on February 1, 2023, the Town Council considered and approved changes to the salary range for the position of Climate Action Coordinator; and
WHEREAS, at a duly noticed public meeting held on February 1, 2023, the Town Council amended the Adopted Salary Schedule to reflect said changes; and WHEREAS, the Town Council now wishes to amend the Adopted Salary Schedule to reflect Cost of Living Adjustments (COLAs) for Fiscal Year 2023-24 approved in the labor agreements approved on October 11, 2022;
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Town Council of the Town of Fairfax adopts the Annual Salary Schedule attached hereto and incorporated herein as Exhibit ‘A’, effective July 1, 2023.
The foregoing Resolution was duly passed and adopted at a Regular Meeting of the Town Council of the Town of Fairfax held in said Town on the 12th day of July 2023, by the following vote, to wit:
AYES:
NOES:
ABSENT:
________________________________
Chance Cutrano, Mayor
Attest:________________________
Michele Gardner, Town Clerk
REPRESENTED EMPLOYEES: FT PT UNIT LOW HIGH LOW HIGH
TOWN MANAGER
DEP TOWN CLERK/ASST TO THE TOWN MGR
1.00 NOTE 1 18,167 18,167 218,000 218,000
PUBLIC WORKS DIRECTOR 1.00 MGMT 14,335 16,594 172,017 199,130 PLANNING & BUILDING DIRECTOR 1.00 MGMT 13,561 15,698 162,727 188,374 DEP TOWN CLERK/ASST TO THE TOWN MGR 1.00 MGMT 11,036 12,776 132,436 153,312 FINANCE DIRECTOR 1.00 MGMT 11,036 12,776 132,436 153,312 CHIEF BUILDING OFFICIAL/PW MGR 1.00 MGMT 9,921 11,485 119,054 137,825 PRINCIPAL PLANNER 1.00 MGMT 9,429 10,915 113,151 130,981 SENIOR PLANNER - MGMT 8,480 9,816 101,759 117,791
ASSOCIATE PLANNER - MGMT 6,781 7,851 81,376 94,215
ASSISTANT PLANNER 2.00 MGMT 6,195 7,171 74,336 86,052
CLIMATE ACTION COORDINATOR 0.50 MGMT 8,057 9,327 96,688 111,929 ASSISTANT TO THE TOWN MANAGER - MGMT 8,455 9,788 101,461 117,456 RECREATION AND COMMUNITY SERVICE MGR 0.70 MGMT 7,802 9,032 93,622 108,389
MANAGEMENT ANALYST
ASSISTANT TO THE TOWN MANAGER ASSISTANT
- MGMT 7,434 8,606 89,213 103,270
MARKETING AND COMMUNICATION SPECIALIST - MGMT 7,434 8,606 89,213 103,272 ACCOUNTANT II 0.80 MGMT 7,432 8,603 89,188 103,235
ACCOUNTANT I - MGMT 6,420 7,432 77,041 89,188
COMMUNITY RESOURCES COORD 0.50 MGMT 5,759 6,666 69,105 79,997 DEP TOWN CLERK/ADMIN ANALYST 1.00 - CONF 6,812 8,694 81,744 104,328 SENIOR MAINTENANCE WORKER 2.00 SEIU 5,615 7,167 67,381 86,002 MAINTENANCE WORKER III 1.00 SEIU 5,009 6,393 60,108 76,711 MAINTENANCE WORKER II - SEIU 4,727 6,033 56,727 72,400
MAINTENANCE WORKER I 1.00 SEIU 4,500 5,743 54,002 68,914 ADMINISTRATIVE ASSISTANT II 1.00 SEIU 4,737 6,046 56,845 72,556 ADMINISTRATIVE ASSISTANT - SEIU 4,634 5,914 55,613 70,971 POLICE CHIEF 1.00 NOTE 1 15,149 15,149 181,787 181,787
POLICE LIEUTENANT - POA 10,072 12,853 120,858 154,240
POLICE SERGEANT 3.00 POA 8,305 10,599 99,656 127,187
POLICE CORPORAL 1.00 POA 7,186 9,173 86,237 110,074
POLICE OFFICER 6.00 0.25 POA 6,845 8,736 82,136 104,832 POLICE SERVICES TECH/CSO 1.00 POA 5,535 7,065 66,424 84,777 DISPATCHER 5.00 1.00 POA 5,535 7,065 66,424 84,777
OTHER PART-TIME EMPLOYEES: LOW HIGH
RET SPEC HELP SPECIAL PROJ 0.20 58.10 74.15
SUMMER CAMP COUNCILOR 14.49 31.05
POLICE CADET (2) 0.25 26.69 26.69
FINANCE OFFICE ASSISTANT
POLICE CADET (2) ACCOUNTANT I/II(2)
0.10 19.54 16.88
TOTAL FULL-TIME EQUIVALENT (FTE) 32.50 3.80
NOTE: Certain elected positions: (5) COUNCILMEMBERS and (1) TREASURER are paid $300/mo Table includes all authorized positions including those which are frozen or vacant Salaries shown are "Base Wages" and do not include incentive, overtime, premium pay
note 1 - Employment Agreement
HOURLY
*Approved 10-06-2022 and represents a 3.5% COLA for Unrepresented Employee Groups (Management, Confidential, some Part-time positions) and a 4% COLA for SEIU & POA
TOWN OF FAIRFAX
SALARY SCHEDULE
FOR FISCAL YEAR 2023/24
EFFECTIVE 07/1/23
EXHIBIT A
FULL TIME EQUIV MONTHLY ANNUAL