FAIRFAX TOWN COUNCIL MEETING
STAFF REPORT
MEETING DATE
PREPARED FOR
PREPARED BY
SUBJECT
November 1, 2023
Mayor and Town Council
Anne Mannes, Recreation and Community Services Manager
Receive Fairfax Recreation and Community Services Department Quarterly Financial Report for July–September 2023
RECOMMENDATION
Receive the report.
DISCUSSION
Every quarter the Council receives a report on the Town’s recreational activities. The attached summary report covers the July – September programs:
• Quarterly Financial (reviewed by Finance Director Michael Vivrette) • Revenue Detail and additional summary
The Recreation and Community Services Department continues to serve the Fairfax population and beyond and provides all age groups affordable, fun programs, and opportunities to use Town facilities for gatherings and cultural events.
This quarter Fairfax Recreation hosted several camps throughout the summer, including a new Basketball camp, and continued several of its ongoing classes. We held many events during this quarter; the Parks and Recreation Commission sponsored a music concert with Gary Muzyinsky, who performed in Peri Park on August 13th and Susan Pascal Beran, one of our Artist-in-Residence, held a reception for her kinetic sculpture “SoulSail” in the Parkade on July 1st. In collaboration with the Chamber of Commerce, we also hosted the annual Town Picnic.
The Fairfax Theater Company returned to the Pavilion location for the first time since the pandemic and held their annual summer play, “A Play on Words—Days in the Life of Shakespeare— A Bawdy Satire.” Our Artist in Residence Collaborative, with the help of staff, executed a spectacular Art Walk event on September 29 which brought together merchants, artists, craftspeople, musicians, towns people and more for a festive night of fun and connection.
Donations and our hybrid model of fee for service remain a favorable way to support and offset expenses for our free resources and senior class offerings.
FISCAL IMPACT
None
ATTACHMENT
July – September 2023 Reports
AGENDA ITEM #12
Town of Fairfax
Recreation & Community Services
Quarterly Financial Report - Camps & Classes
3rd Q 2023 July - September
3rdQ 23
Revenue
Camp fees $ 14,475.00
Classes 1,444.00
Partnership rentals -
Birthday Party Rentals
Donations and Fundraising 3,002.00
Total Revenues 18,921.00
Expenses
Personnel
RCS Staff 20,857.62
AIR Collaborative Stipends 4,500.00
Camp Leader -
Counselor -
Counselor in Training (CIT) 400.00
Skate Camp 630.00
Art and Nature -
Spanish Camp 2,704.00
Tennis Camp 1,575.00
Special teacher
Toddler Music -
Age Friendly Yoga 3,648.00
Age Friendly Dance 150.00
Outdoor Yoga 605.00
New Parents and Babies -
Chi Gong 567.00
Full Body Fitness 189.00
Dodgeball Nights
Tot's Open Gym
Ballfax Sports Club/Adult Basketball 254.00
Family Days/Misc/Other 900.00
Teen Open Mic
Total Personnel 36,979.62
Materials and Supplies
Art Supplies & Other 1,017.19
Event and Activity Costs 1,254.51
Camp t-shirts/other costs 882.77
Brochure 2,352.39
Miscellaneous -
Active Net Fees (6.25%) 994.94
Total Materials & Supplies 6,501.80
Total Expenses 43,481.41
Net Revenue over Expenditure (24,560.41)
Revenue Breakdown July - September 2023 FX REC
CAMPS - fee for service 1 sessions @10 hours (10 hours total) FX residents Non resident Total Participants Total Skate Camp $150 per child 4 1 5 $750
Tennis Camp 2 sessions @10 hours (20 hours total)
$150 per child 6 4 10 $2,250
Spanish Camp 1 session @ 20 hours
$300 per child 5 4 9 $3,000
Basketball Camp 2 sessions @ 30 hours (60 total hours) 0 21 21 $7,875 $375 per child
Counselors in Training $200 per child (reg fee) 1 2 3 $600 20 hours $14,475
CLASSES - fee for service FX Residents Non Residents Total Participants Chi Gong July (4 hours total) 4 0 4 $180
August (4 hours total) 6 0 9 $270
September (4 hours total) 7 0 7 $360
Full Body Fitness
September (4 hours total) 4 1 5 $270
Adult Basketball July (2 hours) 6 6 12 $184
August (1 hour) 6 7 13 $65
September (2 hours) 8 8 16 $115
$1,444
PARTNERSHIP PROGRAMS None $0
DONATIONS *Tamela Yoga July $1,027
August $595
September $260
DONATIONS *Outdoor Yoga July $40
August $58
September $22
Good Earth Donation for Camps $1,000
$3,002
FREE EVENTS
Fairfax Photo Club July (1.5 hours) 12 54 42
August (1.5 hours) 12 25 37
September (1.5 hours) 8 17 25
Fairfax Theater - Summer Play August and September (20 hours) 300 Soul Sail reception at Parkade July 1 2023 (2 hours) 40 Guy Muzinsky concert August 13 2023 (2 hours) 50
Town Picnic September (5 hours) 100
Art Walk September 29 (4 hours) 500
FREE CLASSES
New Parents and Babies Group FX Resident Non Resident Total Participants Total September (6 hours total) 7 4 11
Outdoor Yoga July (3 hours total) 3 1 4 see above
August (4 hours total) 4 1 5
September (4 hours total) 3 2 5
Dance for Seniors September (3 hours) 8 0 8
Chair and Mat Yoga July - September see above
Mat Yoga/July 12 Sessions @ 75 minute=15 hours total 24 6 30 Chair Yoga/Juy 12 Sessions @ 60 minutes= 12 hours total 10 4 14 Mat Yoga/August 12 Sessions @ 75 minute=15 hours total 26 6 32 Chair Yoga/August 12 Sessions @ 60 minutes= 12 hours total 11 3 14 Mat Yoga/September 8 Sessions @ 75 minute=10 hours total 25 6 31 Chair Yoga/September 8 Sessions @ 60 minutes= 8 hours total 11 3 14 Hours FX Resident Non Resident Total Participants Total Revenue 280 221 186 1376 $18,921