Fairfax Street
Sweeping Services
Prepared by:
Loren Umbertis
Public Works Director
December 5, 2023
How do other Municipalities handle Street
Sweeping Services
• Corte Madera – Utilizes Mill Valley Refuse Service and operates their own sweeper • Sausalito – Utilizes Bay Cities Refuse Company
• San Rafael – Operates their own sweeper program
• San Anselmo – Utilizes Contract Sweeping Services
• Belvedere – Operates their own sweeper but recently issued an RFP for outside sweeping services • Tiburon – Utilizes Mill Valley Refuse Service
• Ross – Utilizes Marin Sanitary Services
• Larkspur – Utilizes Marin Sanitary Services
• Mill Valley – Utilizes Mill Valley Refuse Services
• Novato – Recently engaged services of Marin Sanitary Services to provide street sweeping services
• County of Marin – Utilizes Marin Sanitary Services and operates their own sweepers ( 2 vehicles) Current and Proposed Street
Sweeping Services
• Current Sweeping Service is one day a week on Mondays • Downtown and adjacent residential area, portion of Bolinas and Sir Francis Drake
• Approximately one day for scheduled areas, but on occasion with remaining hours in a shift, sweeper is sent to other locations • Service shall continue without change
• Proposed New Service shall cover a total of over 16 miles of streets and roads
• Areas will receive sweeping 2x per month 4 months per year (Winter schedule), 1x per month other 8 months of year
• Zones will be on established schedules that will be shared with local residents through outreach, newsletters and temporary signage initially. Permanent signage may be considered for the future.
Pros and Cons of Contract vs. Town Operated
Sweeping Programs
• With limited staffing, maintaining a regular and consistent schedule that community can rely upon is difficult and challenging
• When Town owned equipment is down for maintenance, no service is available to the community and repair costs may be high up to and including replacement; specialized repair services may be required which cannot be provided locally; for example, Belvedere allocates $50K per year solely for maintenance costs of their current vehicle and it is used only once per week. • Costs for purchase of an electric sweeper is in the range of $800K and technology is relatively new; diesel operated vehicles cost less but are being phased out as electrification becomes the norm • Future Regulatory changes may impact the types of vehicles that may be used and complicate disposal of materials which will be responsibility of contractor to manage • Useful Life Span of Sweepers noted in an EPA article from 2021 is stated as 4 to 8 years; alternatively, little data is available on electric vehicles life spans due to lack of historical data. • Contract with Marin Sanitary Service may be reviewed and cancelled if service levels are not adequate or alternative services are desired in the future. • Contractor shall maintain accurate records of collection and disposal of debris which are required by state regulatory agencies.
• Owning and operating a sweeper does allow for flexibility in use and rapid response in event of emergencies or spills
• Staff will continue to explore options for shared cost opportunities for street sweeping services including purchase of shared use vehicles or combining contracts for economies of scale Areas that
shall receive
scheduled
service
The routes shown
represent proposed
areas of sweeping
zones.
After initiation, routes
will be evaluated to
determine if
modifications of
service are warranted.
Proposed Rate
Schedule for Seasonal
Service Levels
• Estimated Annual Year one Fee - $143,370
• Rates will be annually adjusted with a
minimum increase of 2.5% and not to exceed 5%
in any given year
• Agreement allows for three (3) options to
renew for three years each for a total of nine
additional years
• The Town reserved the right to cancel the
contract at any time with 30 day notice to
contractor.
AREAS 1 - 4
1 X WEEK (EXCEPT HEAVY SEASON)
Area Schedule Time / Volume Estimated
Amount
Estimated
Monthly
Estimated Monthly
Total
Downtown Sir Francis Drake, Center, Bolinas, Dominica and select streets 1 x per week every Monday
Hours per
week 5 $4,427
$5,718
Tons per week 2.5 $1,291
Section 1 Miranda and Taylor areas 1x per month sweeping (except heavy months)
Hours per
week 2 $818
$937 / $1874 heavy
Tons per week 1 $119
Section 2 Frustuck, Manzanita, Hickory, Willow areas 1x per month sweeping (except heavy months)
Hours per
week 2 $818
$937 / $1874 heavy
Tons per week 1 $119
Section3 Forrest, Porteous, Wood areas 1x per month sweeping (except heavy months)
Hours per
week 2.5 $1,022
$1320 / $1874 heavy
Tons per week 1.25 $298
Section 4 Bothin, Rockridge, Scenic areas 1x per month sweeping (except heavy months)
Hours per
week 2 $818
$1056 / $1874 heavy
Tons per week 1 $238
Parkade 1x per week sweeping on Monday
Hours per
week 1 $885
Parking Lot Tons per week 1 $516 $1,402
Estimated Monthly Total $11,37/$14,616
Estimated Year 1 Total $143,370
Estimated Year 2 Total (5% CPI Adjustment) $150,537
Estimated Year 3 Total (5% CPI Adjustment) $158,064
Estimated Contract Total (3 Year Term) $451,971
Questions…?