SPECIAL TOWN COUNCIL MEETING
STAFF REPORT
SPECIAL AGENDA ITEM #10
MEETING DATE: January 10, 2024
PREPARED FOR: Mayor and Town Council
PREPARED BY: Rico Tabaranza, Chief of Police
SUBJECT: Adopt a Resolution Authorizing the Town Manager to Purchase and Outfit One Building Official Vehicle (EV) for an amount not to exceed $50,000.
RECOMMENDATION
1. Adopt a resolution authorizing the Town Manager to purchase and outfit one Building Official Vehicle for an amount not to exceed $50,000.
2. Appropriate $50,000 from the Field Equipment/Vehicle Replacement Fund (03-923-921) for this purchase.
BACKGROUND
The Town Council approved the adopted FY23-24 Town Budget funds for the purchase of necessary Town Vehicle for Fleet Electrification as shown in the Field Equipment/Vehicle Replacement Fund 03- 923-921.
DISCUSSION
To support the Town Council in achieving the goal of reaching 100% Zero Emissions Vehicle Sales in California by the year 2030 (as adopted in resolution in November of 2020), Staff identified the 2023 Chevy Bolt as a viable option for a fully electric building official vehicle.
The 2023 Chevy Bolt will be purchased through the government and state bid pricing through our outfitting vendor, Priority 1 Public Safety Equipment Installation Inc. The quote for the new vehicle, emergency equipment and outfitting are approximately $38,671.94. While not anticipated, Staff is requesting authority for a not to exceed amount of $50,000 to account for any unforeseen pricing or installation charge changes.
The purchase of the 2023 Chevy Bolt will replace a fully gas operated 2001 Ford Escape that was totaled due to a not-at-fault collision. Due to the age and use of the 2001 Ford Escape, the insurance valuation report may provide a total settlement amount of $5,551.37 at the conclusion of the claim. This amount will be returned to the Field Equipment/Vehicle Replacement Fund (03-923-921) when funds are received.
FISCAL IMPACT
The Field Equipment/Vehicle Replacement Fund 03-923-921 has an available total amount of $195,002 as approved by the Town Council in the adopted FY23-24 Town Budget.
ATTACHMENTS
A. Price Quote from Priority 1 Public Safety Equipment Installation Inc.
B. CCC One Market Valuation Report Summary Page
C. Resolution
Estimate
Date
11/13/2023
Estimate #
3453
Name / Address
Fairfax Police Dept
144 Bolinas Rd
Fairfax, CA 94930
Attention
Rico Tabaranza
Priority 1 Public Safety
Equipment Installation Inc.
425 Harbor Blvd. #6
Belmont, CA 94002-4048
TEL: (650) 654-9900
FAX: (650) 654-9947
Vehicle#
Mach E
Terms
Net 30
Rep
Marc
Total
Subtotal
Sales Tax (8.75%)
Item Description Qty Total
PRI-KIT Wire harness-Relays, diodes, connectors, hardware etc. 1 350.00T 5045 Blue Sea 4 gang fuse block 1 35.00T
Tint Tint strip at top of windshield 1 110.00
C3100U Code 3 100w siren speaker with universal mounting bracket 1 181.65T BETA112R Whelen Beta remote siren amp with PA functions. PA sold seperate.
1 265.00T
EMPS2STS3R Sound Off Mpower red stud mount (windshield) 1 130.00T EMPS2STS3B Sound Off Mpower blue stud mount (windshield) 1 130.00T PMP2WSSSB Window shroud kit for Mpowers 2 56.00T
EMPS2STS3W MPower 9 LED, Stud Mount, White (license plate frame) 2 230.00T MB8U RG58 Coax antenna cable. 1 16.10T
CMUHF58 Mini UHF antenna connector. 1 5.50T
ELUC3H010 R Sound Off Hide-a-Way L.E.D, RED 1 100.00T
ELUC3H010 B Sound Off Hide-a-Way L.E.D, BLUE 1 100.00T
EGHST1 R Sound Off bracket mount Ghost light, RED 1 120.00T EGHST1 B Sound Off bracket mount Ghost Light, BLUE 1 120.00T trab4703 Low Profile 470 antenna Blk 1 34.50T
Labor Install and wire emergency lighting equipment and police radio 1 3,600.00T Freight Freight 1 70.00T
$6,138.83
$5,653.75
$485.08
ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
RESOLUTION 24-___
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX
AUTHORIZING THE TOWN MANAGER TO PURCHASE AND OUTFIT ONE BUILDING OFFICIAL VEHICLE FOR AN AMOUNT NOT TO EXCEED $50,000 WHEREAS, the Town finds it necessary replace a fully gas operated 2001 Ford Escape that was totaled due to a not-at-fault collision; and
WHEREAS, the Town adopted a Fleet Zero-Emissions Vehicle Policy on November 1, 2023; and
WHEREAS, Town Council approved the adopted FY23-24 Town Budget funds for the purchase of necessary Town Vehicle for Fleet Electrification; and WHEREAS, a fully compliant all-electric vehicle is available to be purchased through government and state bid pricing through the Town’s outfitting vendor; NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Town Council of the Town of Fairfax authorizes the Town Manager to purchase and outfit one Building Official vehicle for a total not-to-exceed amount of $50,000;
The foregoing resolution was adopted at a regular meeting of the Town Council of the Town of Fairfax held in said Town on the _____ day of ___________ 2024 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Barbara Coler, Mayor
Attest:
_____________________________
Christine Foster, Deputy Town Clerk