FAIRFAX TOWN COUNCIL MEETING
SUPPLEMENTAL STAFF REPORT
1 SUPPLEMENT TO SPECIAL AGENDA ITEM #10
MEETING DATE
PREPARED FOR
PREPARED BY
SUBJECT
January 10, 2024
Mayor and Town Council
Rico Tabaranza, Chief of Police
Supplement to Agenda Item #10 Adopt a Resolution Authorizing the Town Manager to Purchase and Outfit One Building Official Vehicle (EV) for an amount not to exceed $50,000
RECOMMENDATION
Updates were made to the Staff Report and Resolution to include additional information about the vehicle purchase, and reduce the not-to-exceed amount from $50,000 to $40,000.
ATTACHMENTS
Staff Report
Price Quote from Priority 1 Public Safety Equipment Installation Inc.
CCC One Market Valuation Report Summary Page
Resolution
FAIRFAX TOWN COUNCIL MEETING
STAFF REPORT
SUPPLEMENTAL AGENDA ITEM #10
MEETING DATE: January 10, 2024
PREPARED FOR: Mayor and Town Council
PREPARED BY: Rico Tabaranza, Chief of Police
SUBJECT: Supplement to Item #10 Adopt a Resolution Authorizing the Town Manager to Purchase and Outfit One Building Official Vehicle (EV) for an amount not to exceed $40,000.
RECOMMENDATION
1. Adopt a resolution authorizing the Town Manager to purchase and outfit one Building Official Vehicle for an amount not to exceed $40,000.
2. Appropriate $40,000 from the Field Equipment/Vehicle Replacement Fund (03-923-921) for this purchase.
BACKGROUND
The Town council approved the adopted FY23-24 Town Budget funds for the purchase of necessary Town Vehicle for Fleet Electrification as shown in the Field Equipment/Vehicle Replacement Fund 03- 923-921.
DISCUSSION
To support the Town Council in achieving the goal of reaching 100% Zero Emissions Vehicle Sales in California by the year 2030 (as adopted in resolution in November of 2020), Staff identified the 2023 Chevy Bolt as a viable option for a fully electric building official vehicle.
The 2023 Chevy Bolt will be purchased through the government and state bid pricing through our outfitting vendor, Priority 1 Public Safety Equipment Installation Inc. The quote for the new vehicle, emergency equipment and outfitting are approximately $38,671.94. While not anticipated, Staff is requesting authority for a not to exceed amount of $40,000 to account for any unforeseen pricing or installation charge changes.
The purchase of the 2023 Chevy Bolt will replace a fully gas operated 2001 Ford Escape that was totaled due to a not-at-fault collision. Due to the age and use of the 2001 Ford Escape, the insurance valuation report may provide a total settlement amount of $5,551.37 at the conclusion of the claim. This amount will be returned to the Field Equipment/Vehicle Replacement Fund (03-923-921) when funds are received.
FISCAL IMPACT
The Field Equipment/Vehicle Replacement Fund 03-923-921 has an available total amount of $195,002 as approved by the Town Council in the adopted FY23-24 Town Budget. 2 ATTACHMENTS
A. Price Quote from Priority 1 Public Safety Equipment Installation Inc.
B. CCC One Market Valuation Report Summary Page
C. Resolution
ATTACHMENT C
RESOLUTION 24-___
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX
AUTHORIZING THE TOWN MANAGER TO PURCHASE AND OUTFIT ONE BUILDING OFFICIAL VEHICLE FOR AN AMOUNT NOT TO EXCEED $40,000 WHEREAS, the Town finds it necessary replace a fully gas operated 2001 Ford Escape that was totaled due to a not-at-fault collision; and
WHEREAS, the Town adopted a Fleet Zero-Emissions Vehicle Policy on November 1, 2023; and
WHEREAS, Town Council approved the adopted FY23-24 Town Budget funds for the purchase of necessary Town Vehicle for Fleet Electrification; and WHEREAS, a fully compliant all-electric vehicle is available to be purchased through government and state bid pricing through the Town’s outfitting vendor; NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Town Council of the Town of Fairfax authorizes the Town Manager to purchase and outfit one Building Official vehicle for a total not-to-exceed amount of $40,000;
The foregoing resolution was adopted at a regular meeting of the Town Council of the Town of Fairfax held in said Town on the tenth day of January 2024 by the following vote, to wit:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________________
Barbara Coler, Mayor
Attest:
_____________________________
Christine Foster, Deputy Town Clerk