TOWN COUNCIL MEETING
STAFF REPORT
AGENDA ITEM #2
MEETING DATE January 24, 2024
PREPARED FOR Mayor and Town Council
PREPARED BY Loren Umbertis, Public Works Director
SUBJECT Receive and Discuss Five-Year Plan for Streets and Roads Improvement Program
RECOMMENDATION
Receive and Discuss Five-Year Plan for Streets and Roads Improvement Program.
BACKGROUND
On March 1, 2023, the Town Council received the Pavement Technical Assistance Program 2023 (PTAP23) report, which outlined the condition of Fairfax’s streets and roads and estimated the costs for their improvement. The report highlighted an average Pavement Condition Index (PCI) of 55 out of 100, placing Fairfax at the bottom among Marin County municipalities. Staff committed to reviewing the PTAP-23 report and presenting a five-year program to address road conditions based on available funding.
In the current fiscal year, a street improvement project on Scenic Road and Porteous Avenue, costing approximately $730K, was completed in November 2023.
DISCUSSION
Staff, collaborating with engineering professionals from Pavement Engineering Incorporated (PEI), examined the PTAP-23 report and considered options taking into account factors including maximizing the longevity of roads, equitable work distribution across town, potential impacts from utility projects, and funding trends. The attached plan assumes an annual funding of approximately $500,000. Figures are based on PTAP-23 report data and actual costs from recent improvement projects, accounting for ADA requirements and additional enhancements like storm drains or sidewalks. Actual costs may vary based on road conditions and chosen repair applications.
The Five-Year Plan is designed with current resources in mind and is subject to modification based on funding changes. Coordination with Utility Agencies will prevent damage to recently improved streets and explore collaborative opportunities for efficiency. The plan serves as a model, adaptable over time with new information.
As discussed previously, the Street Improvement Program prioritizes extending the life of existing roads, enhancing the quality of as many streets as possible, and preserving the town's average PCI. Some roads may not receive treatment, while others, even if not visibly poor, may be treated to extend their life. This approach is cost-efficient, as maintaining relatively good roads is more economical than repairing heavily damaged roads, which requires complex planning and increased funding.
In the first year of this Five-Year Plan, the main focus is on using an overlay/slurry seal approach to protect and extend the life of numerous roads throughout the town. This approach ensures an immediate improvement by maximizing available funds, extending the life of adequate roads. Moreover, this method avoids triggering mandatory ADA upgrades, such as curb cuts and related sidewalk improvements. In the subsequent four years, planned work includes road improvement treatments like "mill and fill" (removing 2 layers of existing roadway and replacing with new) and full removal and replacement. Scheduling such work in years 2-5 allows for thorough inspection, detailed design, and addressing ADA improvements, storm drainage, and other discretionary enhancements, ensuring a high-quality result upon completion.
A Five-Year Plan with an annual funding of around $500K is not expected to raise the Town's PCI above its current 55. However, it would help mitigate the decline in road conditions. For instance, if no action is taken, the PTAP-23 predicts a PCI of 44 in five years (a decrease of 11 from the current score), whereas allocating $500K per year is estimated to maintain a PCI of 51 over the same period (a decrease of 4 from the current score).
FISCAL IMPACT
The presented Five-Year Plan expects annual funding of approximately $500,000 from General Funds, State Gas Tax, and Local Streets and Roads Program funding. It does not currently account for potential additional funds from sources like Transportation Authority of Marin (TAM) project funding, Local Hazard Mitigation funding, or other State and Federal programs. The plan acknowledges that increasing funding to achieve higher PCI options may require additional sources, potentially including a bond measure.
ATTACHMENTS
A. Draft Five-Year Improvement Program per $500k Annual Funding B. Graphical Representation of Street Repairs as shown in the Five-Year Plan
TOWN OF FAIRFAX
FIVE-YEAR PAVEMENT EXPENDITURE PLAN
PAVING YEARS FY 24/25 THROUGH FY 28/29
Road Name Sec ID Begin Location End Location
FC
L W A PCI Est. Treatment
Category
Estimated
Cost
ALDER COURT 10 LANDSDALE AVE DEAD END R 195 12 2,340 69 LIGHT MAINT $ 2,434 ARROYO ROAD 10 LOWER SCENIC ROAD SPRUCE ROAD R 646 12 7,752 83 LIGHT MAINT $ 8,062 AZALEA AVENUE 10 SIR FRANCIS DRAKE BLVD SEQUOIA RD R 789 20 15,780 76 LIGHT MAINT $ 16,411 BAYWOOD COURT 10 LANDSDALE AVENUE DEAD END R 470 18 8,460 93 LIGHT MAINT $ 8,798 BELLE AVENUE 20 KENT AVENUE TOWN LIMITS R 515 18 9,270 81 LIGHT MAINT $ 9,641 BELLE AVENUE 10 PASTORI AVENUE KENT AVENUE R 295 18 5,310 78 LIGHT MAINT $ 5,522 BELMONT AVENUE 20 KENT AVENUE TOWN LIMITS R 543 14 7,602 93 LIGHT MAINT $ 7,906 BRIDGE COURT 10 DOMINGA AVENUE DEAD END R 97 16 1,552 93 LIGHT MAINT $ 1,614 CANYON ROAD 10 CASCADE DRIVE 1017' WEST OF CASCADE DRIVE C 1,017 14 14,238 75 LIGHT MAINT $ 15,662 CASCADE DRIVE 10 BOLINAS DRIVE 1285' WEST OF BOLINAS DRIVE C 1,285 32 41,120 75 LIGHT MAINT $ 45,232 CASCADE DRIVE 50 690' WEST OF MEADOW WAY CANYON ROAD R 933 21 19,593 69 LIGHT MAINT $ 20,377 CASCADE DRIVE 20 1285' WEST OF BOLINAS DR LAUREL DRIVE C 853 21 17,913 77 LIGHT MAINT $ 19,704 CASCADE DRIVE 80 1770' WEST OF CANYON ROAD DEAD END R 833 15 12,495 67 LIGHT MAINT $ 12,995 CASCADE DRIVE 70 890' WEST OF CANYON ROAD 1770' WEST OF CANYON ROAD R 880 15 13,200 63 LIGHT MAINT $ 13,728 CASCADE DRIVE 30 LAUREL DRIVE MEADOW WAY R 1,295 20 25,900 62 LIGHT MAINT $ 26,936 CASCADE DRIVE 40 MEADOW WAY 690' WEST OF MEADOW WAY R 690 24 16,560 60 LIGHT MAINT $ 17,222 CASCADE DRIVE 60 CANYON ROAD 890' WEST OF CANYON ROAD R 890 18 16,020 52 LIGHT MAINT $ 16,661 CENTER BOULEVARD 10 TOWN LIMITS PASTORI AVENUE R 808 40 32,320 90 LIGHT MAINT $ 33,613 COOLIDGE AVENUE 10 BELMONT AVENUE BELLE AVENUE R 227 14 3,178 93 LIGHT MAINT $ 3,305 COURT LANE 10 DOMINGA AVENUE DEAD END R 141 14 1,974 93 LIGHT MAINT $ 2,053 LANSDALE AVENUE 10 PASTORI AVENUE TOWN LIMITS R 794 18 14,292 83 LIGHT MAINT $ 14,864 MANOR ROAD 25 LOWER SCENIC ROAD TAMALPIAS ROAD C 500 23 11,500 83 LIGHT MAINT $ 12,650 MANZANITA COURT 10 MANZANITA ROAD DEAD END R 123 10 1,230 84 LIGHT MAINT $ 1,279 MONO AVENUE 10 BOLINAS RD PACHECO AV R 525 16 8,400 93 LIGHT MAINT $ 8,736 MOUNTAIN VIEW ROAD 10 MANZANITA ROAD TAMALPIAS ROAD R 1,035 14 14,490 88 LIGHT MAINT $ 15,070 MURIEL PLACE 10 LOWER SCENIC ROAD DEAD END R 485 21 10,185 51 LIGHT MAINT $ 10,592 PIPER COURT 10 PIPER LANE DEAD END R 492 23 11,316 92 LIGHT MAINT $ 11,769 PIPER LANE 10 OAK MANOR DRIVE DEAD END R 1,002 34 34,068 93 LIGHT MAINT $ 35,431 SCENIC ROAD 50 REDWOOD ROAD TAMALPIAS ROAD A 580 14 8,120 86 LIGHT MAINT $ 11,124 SCENIC ROAD 20A TAMALPIAS ROAD BAY ROAD A 535 14 7,490 84 LIGHT MAINT $ 10,261 SHEMRAN COURT 10 SIR FRANCIS DRAKE BOULEVARD NORTH TO DEAD END R 380 23 8,740 80 LIGHT MAINT $ 9,090 SPRUCE ROAD 15 PARK ROAD 610 FT WEST OF PARK ROAD C 610 12 7,320 82 LIGHT MAINT $ 8,052 TAMALPAIS ROAD 50 MOUNTAIN VIEW ROAD SCENIC ROAD A 590 12 7,080 80 LIGHT MAINT $ 9,700 $ 446,493
Road Name Sec ID Begin Location End Location
FC
L W A PCI Est. Treatment
Category
Estimated
Cost
OAK ROAD 10 LAUREL DRIVE TOYON DRIVE R 1,249 15 18,735 9 HEAVY REHAB $ 377,323 WILLOW AVENUE 10 SIR FRANCIS DRAKE BOULEVARD MAPLE AVENUE C 837 20 16,740 20 LIGHT REHAB $ 228,836 $ 606,159
Road Name Sec ID Begin Location End Location
FC
L W A PCI Est. Treatment
Category
Estimated
Cost
BOLINAS ROAD 10 BROADWAY PARK ROAD A 962 34 32,708 51 HEAVY REHAB $ 974,698 BOLINAS ROAD 20 PARK ROAD CASCADE DRIVE A 1,227 36 44,172 52 HEAVY REHAB $ 1,316,326 BOLINAS ROAD 30 CASCADE DRIVE DEER PARK VILLA A 600 20 12,000 37 HEAVY REHAB $ 357,600 CREEK ROAD 20 BLACKBERRY LANE BOLINAS ROAD C 475 20 9,500 11 HEAVY REHAB $ 243,390 PARK ROAD 10 BOLINAS ROAD SCHOOL STREET R 588 24 14,112 46 LIGHT REHAB $ 178,093 PARK ROAD 20 SCHOOL STREET SPRUCE ROAD R 585 21 12,285 50 HEAVY REHAB $ 247,420 $ 3,317,527
Road Name Sec ID Begin Location End Location
FC
L W A PCI Est. Treatment
Category
Estimated
Cost
CLAUS CIRCLE 10 CLAUS DRIVE CLAUS DRIVE R 321 26 8,346 18 LIGHT REHAB $ 105,327 CLAUS DRIVE 10 SIR FRANCIS DRAKE BOULEVARD TAYLOR DRIVE R 494 26 12,844 42 HEAVY MAINT $ 162,091 MAPLE AVENUE 10 WILLOW AVENUE LIVE OAK AVENUE R 387 15 5,805 34 LIGHT REHAB $ 73,259 MAPLE AVENUE 20 LIVE OAK AVENUE DEAD END R 685 15 10,275 25 LIGHT REHAB $ 129,671 $ 470,347
Road Name Sec ID Begin Location End Location
FC
L W A PCI Est. Treatment
Category
Estimated
Cost
SAN MIGUEL COURT 10 SIR FRANCIS DRAKE BOULEVARD DEAD END R 409 23 9,407 31 LIGHT REHAB $ 118,716 VISTA WAY 10 SAN GABRIEL DRIVE DEAD END R 366 32 11,712 30 LIGHT REHAB $ 147,805 HILL AVENUE 10 BELLE AVENUE TOWN LIMITS R 475 18 8,550 29 LIGHT REHAB $ 107,901 GEARY AVENUE 10 TAYLOR DRIVE TAYLOR DRIVE R 666 13 8,658 35 LIGHT REHAB $ 109,264 TAYLOR DRIVE 10 SIR FRANCIS DRAKE BOULEVARD CLAUS DRIVE R 618 14 8,652 35 LIGHT REHAB $ 109,188 $ 592,875
2024 PAVING PROJECT
2026 PAVING PROJECT
2025 PAVING PROJECT
2027 PAVING PROJECT
2028 PAVING PROJECT
ATTACHMENT A
16,000
Legend
1:
YEAR ONE
YEAR TWO
YEAR THREE
YEAR FOUR
YEAR FIVE
Five-Year Overview
ATTACHMENT B
24,0001:
Year One Plan
16,0001:
Year Two Plan
7,2001:
Year Three Plan
7,2001:
Year Four Plan
12,0001:
Year Five Plan