FAIRFAX TOWN COUNCIL MEETING
STAFF REPORT
MEETING DATE: February 7, 2024
PREPARED FOR: Mayor and Town Council
PREPARED BY: Anne Mannes, Recreation and Community Services Manager SUBJECT: Receive Fairfax Department of Recreation and Community Services Quarterly Financial October to December report
RECOMMENDATION
Receive the report.
DISCUSSION
The attached summary report covers the October to December programs:
• Quarterly Financial (reviewed by Finance Director Michael Vivrette) • Revenue Detail and additional summary
This Fall, Fairfax Recreation hosted several classes and received rental income from its partnership with CYO, Futsal and our birthday party program. Additionally, we hosted several events including our annual 90 + event, Menorah Lighting, and the Fairfax Craft Faire, our annual fundraising event.
On November 4, 2023, Age Friendly held its 90 & Better celebration – this is the 6th annual event. Gift baskets were delivered to each of the participants (50 were identified; twenty-three participated). Included in the baskets were several gifts sourced from local businesses and programs, including greeting cards from Fairfax Open Space Committee.
On December 7th a menorah was placed in the Parkade by West Marin Chabad and a Hanukkah celebration in Bolinas Park took place on Thursday December 14th from 4:30-6:30 pm.
On December 9, 2023, we hosted the 13th Annual Fairfax Holiday Craft Faire and Wreathmaking event. We had over 85 applications this year. We hosted 37 vendors and 8 youth vendors in the Pavilion space. We invited A Fork Full of Earth to provide a menu of items including mac n cheese, chili, poke bowl, hot beverages/snacks and continued the tradition of having musicians perform throughout the day.
FISCAL IMPACT
None
ATTACHMENT
October to December 2023 Reports
AGENDA ITEM #8
Town of Fairfax
Recreation & Community Services
Quarterly Financial Report - Camps & Classes
4th Q 2023 October - December
3rdQ 23 4thQ 23 1stQ 24 2ndQ 24 TOTAL
Revenue
Camp fees * $ 14,475.00 $ 14,475.00
Classes * 1,444.00 $ 6,310.00 7,754.00
Partnership rentals - 2,417.00 2,417.00
Birthday Party Rentals 2,365.00 2,365.00
Donations and Fundraising 3,002.00 6,687.00 9,689.00
Total Revenues 18,921.00 17,779.00 - - 36,700.00
Expenses
Personnel
RCS Staff 22,308.88 19,946.43 - - 42,255.31
AIR Collaborative Stipends 4,500.00 4,500.00
Camp Leader -
Counselor -
Counselor in Training (CIT) 400.00 400.00
Skate Camp 630.00 630.00
Art and Nature - -
Spanish Camp 2,704.00 2,704.00
Tennis Camp 1,575.00 1,575.00
Special teacher -
Toddler Music - -
Age Friendly Yoga 3,648.00 3,990.00 7,638.00
Age Friendly Dance 150.00 100.00 250.00
Outdoor Yoga 605.00 634.00 1,239.00
New Parents and Babies - 450.00 450.00
Chi Gong 567.00 627.00 1,194.00
Full Body Fitness 189.00 200.00 389.00
Dodgeball Nights -
Tot's Open Gym -
Ballfax Sports Club/Adult Basketball 254.00 3,507.00 3,761.00 Family Days/Misc/Other 900.00 600.00 1,500.00
Teen Open Mic -
Total Personnel 38,430.88 30,054.43 68,485.31
Materials and Supplies
Art Supplies & Other 1,017.19 56.77 1,073.96
Event and Activity Costs 1,254.51 758.10 2,012.61
Camp t-shirts/other costs 882.77 882.77
Miscellanous 2,352.39 2,352.39
Active Net Fees (6.25%) * 994.94 394.38 - - 1,389.31
Total Materials & Supplies 6,501.80 1,209.25 - - 7,711.04 Total Expenses 44,932.68 31,263.68 - - 76,196.35
Net Revenues over Expenditures (26,011.68) (13,484.68) - - (39,496.35) 1 Revenue Breakdown October November December 2023 FX REC CLASSES - fee for service FX Residents Non Residents Total Participants Total Ballfax Sports Club October 0 7 7 $1,960
(22 hours) November 0 5 5 $800
December 0 9 9 $1,080
Ballfax Training Sessions October 0 2 2 $400
(22 hours) Nov to Dec 1 0 1 $200
Chi Gong (11 hours) October 7 0 7 $345
November 7 0 7 $355
December 5 0 5 $195
Full Body Fitness (7 hours) October 6 0 6 $120
November 6 0 6 $165
Monday Night Adult Basketball October 5 4 9 $240
(10 hours) November 5 10 15 $250
December 5 3 8 $80
Soulful Yoga (1 hour) October 3 0 3 $120
Total $6,310
PARTNERSHIP PROGRAMS
CYO Basketball Groups Oct to Dec (21 hours) N/a N/a N/a $1,127 Futsal - Kids group Oct to Dec (23 hours) $1,290
Birthday Party Other Rentals Oct to Dec (43 hours) $2,365 Total $4,782
DONATIONS
* from Tamela classes October Nov Dec $1,785
Total
EVENTS (Events @ 18 hours)
90 + Event November 23 0 23 $0
Craft Faire December 500 $4,780
Fairfax Photo Club October - special guest Peter Turnley 17 34 51 Menorah Lighting Decemberer 14 75
FX Photo Club Art Show in Dec 9 artist show 9 artist show 200 Total $4,780
FREE RESOURCES FX Resident Non Resident Total Participants Family Days (2 hours/session, 4 hrs) October 2 6 8 51
2 November 2 8 10 11
New Parents and Babies Group 1.5 hour per week (10 sessions/13.5 hrs) Oct 4 4 8
Nov 6 5 11
Dec 4 5 9
Outdoor Yoga (Winter Indoor) 1 hour per wk (10 classes/hour total) Oct 4 0 4 $12
Nov 4 1 5 $26
Dec $22
Dance for Seniors October (2 hours) 9 0 9 0
Total 122
Chair and Mat Yoga Oct to Dec above donations
Mat Yoga/Oct 12 Sessions @ 75 minute=15 hours total 25 6 31 Chair Yoga/Oct 12 Sessions @ 60 minutes= 12 hours tota 15 4 19 Mat Yoga/Nov 12 Sessions @ 75 minute=15 hours total 27 6 33 Chair Yoga/Nov 12 Sessions @ 60 minutes= 12 hours tota 18 3 21 Mat Yoga/Dec 12 Sessions @ 75 minute= 15 hrs 24 6 30
Chair Yoga/Dec 12 Sessions @ 60 minutes= 12 hrs 17 3 20 Hours FX Resident Non Resident Total Participants Total Revenue 204 260 140 1157 $17,779
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