FAIRFAX TOWN COUNCIL MEETING
STAFF REPORT
AGENDA ITEM #10
MEETING DATE: March 6, 2024
PREPARED FOR: Mayor and Town Council
PREPARED BY: Rico Tabaranza, Chief of Police
SUBJECT: Adopt a Resolution Authorizing the Town Manager to Purchase and Outfit One Police Department Vehicle (EV) for an amount not to exceed $70,000 and Declare One Vehicle as Surplus
RECOMMENDATION
1. Adopt a resolution authorizing the Town Manager to purchase and outfit one Police Department Vehicle for an amount not to exceed $70,000 and declare one town vehicle as surplus.
2. Appropriate $70,000 from the Field Equipment/Vehicle Replacement Fund (03-923-921) for this purchase.
BACKGROUND
The Town Council approved the adopted FY23-24 Town Budget funds for the purchase of necessary Town Vehicle for Fleet Electrification as shown in the Field Equipment/Vehicle Replacement Fund 03- 923-921.
DISCUSSION
To support the Town Council in achieving the goal of reaching 100% Zero Emissions Vehicle Sales in California by the year 2030 (as adopted by resolution in November of 2020), Staff identified the 2024 Ford Mach E as a viable option for a fully electric Police Department investigative/administrative use vehicle.
The 2024 Ford Mach E will be purchased through the government and state bid pricing through our outfitting vendor, Priority 1 Public Safety Equipment Installation Inc. The quote for the new vehicle, emergency equipment and outfitting are approximately $65,515.18 including taxes. While not anticipated, Staff is requesting authority for a not to exceed amount of $70,000 to account for any unforeseen pricing or installation charge changes.
The purchase of a 2024 Ford Mach E electric vehicle will replace a fully gas operated 2011 GMC Undercover/Administrative vehicle that is no longer serviceable. Maintenance costs/repairs over the past three years have exceeded approximately $12,000 for this vehicle in order to keep it in service.
Current pending and necessary repairs exceed the value of the vehicle.
The outgoing 2011 GMC Undercover/Administrative vehicle will be disposed of through public auction or sale or declared as junk. It is customary procedure to declare by Resolution such vehicles as surplus in order to dispose of them.
2 FISCAL IMPACT
The Field Equipment/Vehicle Replacement Fund 03-923-921 has an available total amount of $195,002 as approved by the Town Council in the adopted FY23-24 Town Budget.
ATTACHMENTS
A. Price Quote from Priority 1 Public Safety Equipment Installation Inc.
B. Resolution
Estimate
Date
2/19/2024
Estimate #
3485
Name / Address
Fairfax Police Dept
144 Bolinas Rd
Fairfax, CA 94930
Attention
Rico Tabaranza
Priority 1 Public Safety
Equipment Installation Inc.
425 Harbor Blvd. #6
Belmont, CA 94002-4048
TEL: (650) 654-9900
FAX: (650) 654-9947
Vehicle#
2024 Mach-E
Terms
Net 30
Rep
Marc
Total
Subtotal
Sales Tax (8.75%)
Item Description Qty Total
K3R 2024 Ford Mustang Mach-E Premium, Star White Exterior, Black Onyx Interior with Extended Battery
1 53,885.00T
PRI-KIT Wire harness-Relays, diodes, connectors, hardware etc. 1 650.00T 5045 Blue Sea 4 gang fuse block 1 35.00T
Tint Windshield Strip 1 225.00
C3100U Code 3 100w siren speaker with universal mounting bracket 1 181.65T BETA112R Whelen Beta remote siren amp 1 265.00T
EMPS2STS3R Sound Off Mpower red stud mount (windshield) 1 130.00T EMPS2STS3B Sound Off Mpower blue stud mount (windshield) 1 130.00T PMP2WSSSB Window shroud kit for Mpowers 2 36.00T
EMPS2STS3W MPower 9 LED, Stud Mount, White (front license plate) 2 230.00T MB8U RG58 Coax antenna cable. 1 16.10T
CMUHF58 Mini UHF antenna connector. 1 5.50T
ELUC3H010 R Sound Off Hide-a-Way L.E.D, RED 1 100.00T
ELUC3H010 B Sound Off Hide-a-Way L.E.D, BLUE 1 100.00T
EGHST1 R Sound Off bracket mount Ghost light, RED (rear hatch) 1 120.00T EGHST1 B Sound Off bracket mount Ghost Light, BLUE (rear hatch) 1 120.00T trab4703 Low Profile 470 antenna Blk 1 34.50T
Toggle On / off toggle switch. 3 25.50T
ESLRL6105J Sound Off running board lights 60" Red/Blue 2 877.70T Labor Install and wire emergency equipent and police radio 1 3,000.00T Freight Freight 1 95.00T
$65,515.18
$60,261.95
$5,253.23
ATTACHMENT A
ATTACHMENT B
RESOLUTION 24-__
RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX
AUTHORIZING THE TOWN MANAGER TO PURCHASE AND OUTFIT ONE POLICE DEPARTMENT VEHICLE (EV) FOR AN AMOUNT NOT TO EXCEED $70,000 WHEREAS, the Town Council has previously approved funds in the FY23-24 Town Budget for the purchase of vehicles aimed at fleet electrification, supporting the town's goal towards 100% Zero Emissions Vehicle Sales by 2030; and
WHEREAS, the 2024 Ford Mach E has been identified as a suitable fully electric vehicle for the Police Department's investigative/administrative use, with the total cost for vehicle emergency equipment and outfitting estimated to not exceed $70,000; and WHEREAS, the purchase of this electric vehicle will replace a 2011 GMC Undercover/Administrative gas-operated vehicle, which is deemed no longer serviceable; and WHEREAS, the Fiscal Impact on the Field Equipment/Vehicle Replacement Fund allows for this purchase within the approved budget, enhancing the efficiency and sustainability of the town's fleet.
NOW, THEREFORE, BE IT HEREBY RESOLVED, that the Town Council of the Town of Fairfax authorizes the Town Manager to purchase and outfit one Police Department Vehicle, specifically a 2024 Ford Mach E, for an amount not to exceed $70,000.
The foregoing resolution was adopted at a regular meeting of the Town Council of the Town of Fairfax held in said Town on the 6th day of March 2024 by the following vote, to wit:
AYES:
NOES:
ABSENT:
________________________________
Barbara Coler, Mayor
Attest:
_____________________________
Christine Foster, Deputy Town Clerk