FAIRFAX TOWN COUNCIL MEETING
STAFF REPORT
AGENDA ITEM 11
MEETING DATE April 3, 2024
PREPARED FOR Mayor and Town Council
PREPARED BY Loren Umbertis, Director of Public Works
SUBJECT Authorize Town Manager to Execute and Pay for a Contract with Maggiora & Ghilotti for the Roadway Stabilization Project at 54 Pine Drive in an Amount Not to Exceed $36,980, with an Additional Contingency of 10%, for a Project Total of $40,678.
RECOMMENDATION
Authorize Town Manager to execute a contract with Maggiora & Ghilotti for the roadway stabilization project at 54 Pine Drive in an amount not to exceed $36,980, with an additional contingency of 10%, for a project total of $40,678.
DISCUSSION
Staff have observed erosion in a section of the downhill roadway support system near 54 Pine Drive, as depicted in Attachment B. To address this issue, Miller Pacific Engineering Group was engaged to create construction drawings. Four local civil engineering contractors were invited to provide estimates for the project, assessing the site and specifications before submitting their estimates. The estimates received are summarized as follows:
CONTRACTOR BASE ESTIMATE
Maggiora & Ghilotti $36,980
RWR Construction $42,994
Farallon Construction $58,145
Linscott Engineering $73,800
After thorough review, Staff recommend awarding the construction contract to Maggiora & Ghilotti, considering their responsible and responsive estimate. Additionally, a 10% contingency of $3,698 is proposed to address unforeseen circumstances during the project. As the project cost exceeds the Town Manager's authority for authorization, Staff requests authorization from the Town Council for the Town Manager to award the contract to Maggiora & Ghilotti.
FISCAL IMPACT
Funds for the project are available from the Streets and Roads Resurfacing general ledger account 53- 887. Maggiora & Ghilotti's bid is not to exceed $36,980, with an additional $3,698 for contingencies, resulting in a project total of $40,678.
ATTACHMENTS
A. Maggiora & Ghilotti Estimate dated February 2, 2024
B. Pictures of Pine Drive
C. Resolution
EXHIBIT 1 – 54 PINE DRIVE
RESOLUTION 24-
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX
AUTHORIZING THE TOWN MANAGER TO EXECUTE AND PAY FOR A CONTRACT WITH MAGGIORA& GHILOTTI FOR THE ROADWAY STABILIZATION PROJECT AT 54 PINE DRIVE IN AN AMOUNT NOT TO EXCEED $36,980, WITH AN ADDITIONAL CONTINGENCY OF 10%, FOR A PROJECT TOTAL OF $40,678
WHEREAS, the Public Works Department has identified significant erosion in a section of the downhill roadway support system near 54 Pine Drive, posing a risk to public safety and infrastructure; and
WHEREAS, after soliciting and reviewing estimates from local contractors, Maggiora & Ghilotti submitted the most cost-effective proposal for the project; and WHEREAS, Maggiora & Ghilotti submitted a responsible and responsive low estimate of $36,980 and that staff would recommend including a 10% project contingency to address unforeseen circumstances increasing the overall potential project cost to $40,678; and WHEREAS, a contingency of 10% is included to manage unforeseen project costs, bringing the total expenditure to $40,678, to be funded from account 53-887; NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Fairfax, California that the Town Manager is hereby authorized to execute a contract with Maggiora & Ghilotti for the completion of the roadway stabilization project at 54 Pine Drive for an amount not to exceed $36,980, with an additional contingency of 10% for a total project cost of $40,678.
The foregoing resolution was duly passed and adopted by the Town Council of the Town of Fairfax at a duly noticed meeting held in said Town on the 3rd Day of April 2024 by the following vote:
AYES:
NOES:
ABSENT:
___________________________
Barbara Coler, Mayor
Attest:
___________________________
Christine Foster, Deputy Town Clerk