TOWN OF FAIRFAX
BUDGET WORKSHOP FY 2024/25
AGENDA
General Budget Overview
Department Presentations
Lunch Break
Capital Improvement Program (“CIP”)
Council Questions
Council Discussion
Closing remarks
TWO YEAR COMPARISON
FISCAL 23/24 - PROJECTED
• GF REVENUE $ 12.3M
• GF EXPENSES $ 13.0M
• RESERVE $ 5.4M (41.2%)
• OVERALL REVENUE $ 16.2M
• OVERALL EXPENSE $ 16.4M
FISCAL 24/25 – DRAFT BUDGET
• GF REVENUE $ 12.4M + $ 170K
• GF EXPENSES $ 14.9M + $ 1.1M
• RESERVE $ 3.8M (25.3%)
• OVERALL REVENUE $ 17.8M +$960K
• OVERALL EXPENSE $ 19.3M +$ 2.9M
GENERAL FUND -
SOURCE OF FUNDS
• PROPERTY TAXES 52.1%
• SALES TAXES 14.2%
• SERVICE CHARGES 6.7%
• MEASURE F 4.9%
• OTHER TAXES/FEES 20.1%
• FUND BALANCE 8.6%
GENERAL FUND -
USE OF FUNDS
• PUBLIC SAFETY 55.9%
• TOWN ADMINISTATION 12.5%
• DEVELOPMENT SERVICES 9.9%
• PUBLIC WORKS 9.3%
• PARKS & FACILITIES 2.7%
• RECREATION/COMM SERV 2.0%
• NON-DEPARTMENTAL 7.7%
GENERAL FUND EXPENDITURES BY CATEGORY
GENERAL FUND APPROPRIATIONS
BUDGETARY CHALLENGES FOR 2024-2025
• INFLATION HAS COOLED ( 2.4% FOR FEB 23 TO FEB 24 FOR SF BAY AREA) • PERSONNEL, GOODS & SERVICES INCREASED 3% WHERE APPROPRIATE • PERSONNEL
• RECRUITING (2 POLICE OFFICERS, CLIMATE ACTION COORD; DEPUTY TOWN CLERK, CHIEF BUILDING OFFICIAL] • SUCCESSION PLANNING
• CAPITAL PROJECTS
• FUNDING SOURCES FOR INFRASTRUCTURE [ROADS, STORMWATER] • REPAIRS/UPGRADES TO FIRE STATION
GENERAL FUND
APPROPRIATIONS
HIGHLIGHTS
• INCREASED FUNDING FIRE DEPT (+14%)
• FILL VACANCIES TO PROVIDE SERVICES
• CONTINUE ROAD MAINTENANCE AS BUDGET ALLOWS
• BIKE/PED MASTER PLAN UPDATE
• IMPLEMENT HOUSING ELEMENT PROGRAMS
• LAUNCH SHORT TERM RENTAL [STR] PROGRAM
GENERAL FUNDS
SPECIAL REVENUE FUNDS
DEBT SERVICE & FIDUCIARY FUNDS
CAPITAL IMPROVEMENT FUNDS
DEPARTMENT PRESENTATIONS
• TOWN MANAGER
• TOWN 111/112/116/121
• FIRE 421
• CLIMATE & ENVIRONMENT 514
• TOWN CLERK 221/222
• PERSONNEL 231 & FINANCE 241
• PLANNING 311/321
• RECREATION/COM SERV 616/617/621/622/625
• POLICE 411
• PUBLIC WORKS 510/511/512/611
• OTHER 715/911
CLIMATE &
ENVIRONMENT
BUDGET
FY 2024-25
• PROPOSED DEPARTMENT BUDGET: $193,175
• PERSONNEL COSTS: ( HALF-TIME CLIMATE ACTION COORDINATOR ) $73,688 • OPERATING EXPENSES: $119,487
• OUTSIDE SERVICES: $85,737
• ASSISTANCE WITH IMPLEMENTATION OF SOLARAPP+ AND SB 1383
IMPLEMENTATION (FUNDED BY GRANTS)
• TRANSFER $25K FROM FUND 05, DEPT 905 TO CONDUCT PAVILION
RESILIENCE HUB FEASIBILITY STUDY
• PROGRAM IMPLEMENTATION: $31,750
• ELECTRIC LANDSCAPE EQUIPMENT REBATE PROGRAM
• EV & E-BIKE SHOW (COSTS SHARED WITH SAN ANSELMO)
• STREETLIGHT EV CHARGING PILOT
• OUTREACH MATERIALS
• MICROMOBILITYCHARGING NETWORK
• OTHER $ 2,000
PERSONNEL
BUDGET
FY 2024-25
• PROPOSED DEPARTMENT BUDGET: - $200,095
• PERSONNEL COSTS: $148,695
• TOWN MANAGER – 30%
• FINANCE DIRECTOR - 10%
• ACCOUNTANT - 10%
• OPERATING EXPENSES: - $51,400
• PROFESSIONAL & OUTSIDE SERVICES - $ 51,000
• RECRUITING SERVICES FOR KEY POSITION - $26,000
• HR CONSULTANT - PERSONNEL SUPPORT
• PREEMPLOYMENT SERVICES
• SPECIAL ATTORNEY FEES
• OTHER $ 2,591
FINANCE
BUDGET
FY 2024-25
• PROPOSED DEPARTMENT BUDGET: - $445,351
• PERSONNEL COSTS: $353,334
• FINANCE DIRECTOR - 90%
• ACCOUNTANT II – 90%
• PART TIME ACCOUNTANT - 10% FTE
• STUDENT OFFICE ASST - 10% FTE
• OPERATING EXPENSES: - $92,016
• PROFESSIONAL & OUTSIDE SERVICES - $ 75,000
• TYLER SOFTWARE LICENSES
• TYLER SOFTWARE ASSISTANCE
• BANK FEES, ANALYSIS
• GASB 75 ACTUARIAL REPORTS (OPEB)
• GOVINVEST SOFTWARE (OPEB & PENSION)
• GASB COMPLIANCE REPORTS
• OTHER $ 17,016
OTHER
GENERAL
FUNDS
DRY PERIOD FUND (02) – NO CHANGE PG 57
• RESERVES PROJECTED TO BE $ 3.8m 25.3% • DESIGNATED $ 758k • UNDESIGNATED $ 3.0m EQUIP REPLACEMENT (03) PG 58 • POLICE – MOBILE COMPUTING $ 30k • POLICE VEHICLES $ 139k BUILDING IMPROVEMENT (05) PG 60 • COMM CENTER/TOWN HALL PHONE UPGRADES $12 K • FIRE STATION MODIFICATIONS $ 150 K (Of $600k) • FACILITIES ASSESSMENT $ 35k
CAPITAL IMPROVEMENT FUNDS
• FUND 51 – GRANTS
• FUND 52 – STORM RECOVERY
• FUND 53 - TOWN
FY 2024-25
BUDGET
WORKSHOP
COUNCIL DISCUSSION
QUESTIONS
CLOSING REMARKS