SPECIAL TOWN COUNCIL MEETING
STAFF REPORT
AGENDA ITEM #3
MEETING DATE: May 29, 2024
PREPARED FOR: Mayor and Town Council
PREPARED BY: Janet Coleson, Town Attorney
SUBJECT: Adopt Resolution Approving and Adopting a Publicly Available Pay Schedule Effective July 1, 2023, in Accordance with CalPERS Requirements
RECOMMENDATION
Adopt a Resolution to approve and adopt a publicly available pay schedule for all employee positions eligible for CalPERS membership in accordance with CalPERS requirements.
DISCUSSION
The California Public Employees’ Retirement System (CalPERS), pursuant to California Code of Regulations sections 570.5 and 571.1, requires all CalPERS employers to make its payrates publicly available in document(s) approved and adopted by the governing body, which must meet all of the following requirements:
1. Has been duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meeting laws;
2. Identifies the position title for every employee position;
3. Shows the pay rate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
4. Indicates the time base, including, but not limited to, whether the time base is hourly, daily, biweekly, monthly, bi-monthly, or annually;
5. Is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employer’s internet website;
6. Indicates an effective date and date of any revisions;
7. Is retained by the employer and available for public inspection for not less than five years; and
8. Does not reference another document in lieu of disclosing the pay rate.
The purpose of approving this resolution is to ensure that the Town’s pay schedule effective July 1, 2023, meets all the applicable requirements. This schedule will be posted on the Town’s website.
FISCAL IMPACT
There is no fiscal impact.
ATTACHMENTS
Pay Schedule effective from July 1, 2023
TOWN OF FAIRFAX
SALARY SCHEDULE
FOR FISCAL YEAR 2023/24
Revised 5/29/2024
Effective 07/01/2023
FULL TIME EMPLOYEES: FT PT UNIT LOW HIGH LOW HIGH
TOWN MANAGER 1.00 NOTE 1 18,167 18,167 218,000 218,000
PUBLIC WORKS DIRECTOR 1.00 MGMT 14,335 16,594 172,017 199,130 PLANNING & BUILDING DIRECTOR 1.00 MGMT 13,561 15,698 162,727 188,374 DEP TOWN CLERK/ASST TO THE TOWN MGR 1.00 MGMT 11,036 12,776 132,436 153,312 FINANCE DIRECTOR 1.00 MGMT 11,036 12,776 132,436 153,312 CHIEF BUILDING OFFICIAL/PW MGR 1.00 MGMT 9,921 11,485 119,254 137,825 PRINCIPAL PLANNER 1.00 MGMT 9,429 10,915 113,151 130,981 SENIOR PLANNER - MGMT 8,480 9,816 101,759 117,971
ASSOCIATE PLANNER - MGMT 6,781 7,851 81,376 94,215
ASSISTANT PLANNER 2.00 MGMT 6,195 7,171 74,336 86,052
CLIMATE ACTION COORDINATOR 0.50 MGMT 8,057 9,327 96,688 111,929 ASSISTANT TO THE TOWN MANAGER - MGMT 8,455 9,788 101,461 117,456 RECREATION AND COMMUNITY SERVICE MGR 0.70 MGMT 7,802 9,032 93,622 108,389 MANAGEMENT ANALYST - MGMT 7,434 8,606 89,213 103,270
MARKETING AND COMMUNICATION SPECIALIST - MGMT 7,434 8,606 89,213 103,272 ACCOUNTANT II 0.80 MGMT 7,432 8,603 89,188 103,235
ACCOUNTANT I - MGMT 6,420 7,432 77,041 89,188
COMMUNITY RESOURCES COORD 0.50 MGMT 5,759 6,666 69,105 79,997 DEP TOWN CLERK/ADMIN ANALYST 1.00 - CONF 6,812 8,694 81,744 104,328 SENIOR MAINTENANCE WORKER 2.00 SEIU 5,615 7,167 67,381 86,002 MAINTENANCE WORKER III 1.00 SEIU 5,009 6,393 60,108 76,711 MAINTENANCE WORKER II - SEIU 4,727 6,033 56,727 72,400
MAINTENANCE WORKER I 1.00 SEIU 4,500 5,743 54,002 68,914 ADMINISTRATIVE ASSISTANT II 1.00 SEIU 4,737 6,046 56,845 72,556 ADMINISTRATIVE ASSISTANT - SEIU 4,634 5,914 55,613 70,971 POLICE CHIEF 1.00 NOTE 1 15,149 15,149 181,787 181,787
POLICE LIEUTENANT 1.00 POA 10,172 12,982 122,067 155,782 POLICE SERGEANT 2.00 POA 8,388 10,705 100,653 128,459
POLICE CORPORAL 1.00 POA 7,402 9,448 88,824 113,376
POLICE OFFICER 6.00 0.25 POA 7,050 8,998 84,600 107,977 POLICE SERVICES TECH/CSO 1.00 POA 5,591 7,135 67,088 85,625 DISPATCHER 5.00 1.00 POA 5,591 7,135 67,088 85,625
OTHER PART TIME EMPLOYEES: LOW HIGH
SUMMER CAMP COUNCILOR 30.44 38.85
POLICE CADET (2) 0.25 15.30 15.56
FINANCE OFFICE ASSISTANT 0.10 15,30 31.45
TOTAL FULL-TIME EQUIVALENT (FTE) 32.50 3.60
note 1 - Employment Agreement
FULL TIME EQUIV
NOTE: Certain elected positions: (5) COUNCILMEMBERS and (1) TREASURER are paid $300/mo Table includes all authorized positions including those which are frozen or vacant Salaries shown are "Base Wages" and do not include incentive, overtime, premium pay *Approved 5/29/2024 to reflect COLA approved 10/1/2023 representing a 3% COLA for Police Corporals and Police Officers, and a 1% COLA for all other POA positions
HOURLY
MONTHLY ANNUAL