FAIRFAX TOWN COUNCIL MEETING
STAFF REPORT
AGENDA ITEM #15
MEETING DATE: July 17, 2024
PREPARED FOR: Mayor and Town Council
PREPARED BY: Rico Tabaranza, Chief of Police
SUBJECT: Adopt a Resolution Authorizing the Town Manager to Purchase and Outfit Two Police Department Patrol Vehicles (HYBRID) for an amount not to exceed $170,000.
RECOMMENDATION
1. Adopt a resolution authorizing the Town Manager to purchase and outfit two (2) Police Department Patrol Vehicles for an amount not to exceed $170,000.
2. Appropriate $170,000 from the Field Equipment/Vehicle Replacement Fund (03-923-921) for this purchase.
BACKGROUND
The Town council approved the adopted FY23-24 Town Budget funds for the purchase of necessary Town Vehicle for Fleet Electrification as shown in the Field Equipment/Vehicle Replacement Fund 03- 923-921.
DISCUSSION
To support the Town Council in achieving the goal of reaching 100% Zero Emissions Vehicle Sales in California by the year 2030 (as adopted by resolution in November of 2020), and in accordance with the Town Fleet Zero-Emissions Vehicle Policy adopted on November 1, 2023, Staff identified the 2025 Ford Explorer PIU Hybrid as a viable option for a Hybrid Police Department Patrol use vehicle.
Two (2) 2025 Ford Explorer PIU Hybrids will be purchased through the government and state bid pricing from Towne Ford and outfitted by our authorized vendor, LEHR. The quote for the two (2) new vehicles, emergency equipment and outfitting are approximately $164,262.08 including taxes. While not anticipated, Staff is requesting authority for a not to exceed amount of $170,000 to account for any unforeseen pricing or installation charge changes.
The purchase of first 2025 Ford Explorer PIU Hybrid vehicle will replace a fully gas operated 2014 Ford Taurus that is no longer serviceable. Maintenance costs/repairs over the past three years have exceeded approximately $21,300 for this vehicle in order to keep it in service. Current pending and necessary repairs exceed the value of the vehicle. The purchase of the second 2025 Ford Hybrid vehicle will replace another fully gas operated 2014 Ford Taurus that is no longer serviceable. Maintenance costs/repairs over the past three years have exceeded approximately $14,800 for this vehicle in order to keep it in service. Current pending and necessary repairs exceed the value of the vehicle.
One of the outgoing 2014 Ford Taurus vehicles will be disposed of through public auction or sale or declared as junk. It is customary procedure to declare by Resolution such vehicles as surplus in order to 2 dispose of them. The other 2014 Ford Taurus will be converted into a non-patrol use vehicle and used for other means that can provide a service to the police department, such utilizing the vehicle for our mobile radar program, training use, extra patrol efforts, and special enforcement operations.
FISCAL IMPACT
The Field Equipment/Vehicle Replacement Fund 03-923-921 has an available total amount of $195,002 as approved by the Town Council in the adopted FY23-24 Town Budget.
ATTACHMENTS
A. Towne Ford Deal #103714
B. LEHR Quote Number #47823
C. Towne Ford Deal #104961
D. LEHR Quote Number #47824
E. Resolution
ATTACHMENT A
ATTACHMENT B
BUYER
TOWN OF FAIRFAX
144 SOLINAS RD
FAIRFAX, CA 94930
Cell#: (415) 847-0750
Email: NONE
New 0
Used □
Stock#:
Demo □
bt.lDlO
Towne Ford Commercial and Fleet Sales
643 Bair Island Road, Suite 300, Redwood City, CA 94063 www.towneford.com
650-366-5749
CO-BUYER ..
Salesperson:
VEHICLE
Description: VIN:
2025 EXPLORER PIU HYBRID BLACK
TRADE
AFTERMARKETS
LEHR QUOTE NUMBER 47824 $ 24,128.75
Sale Price:
Total Financed Aftermarkets:
Total Trade Allowance:
Trade Difference:
State & Local Taxes:
Total License and Fees:
Total Cash Price:
Total Trade Payoff:
Total Aftermarkets: $ 24,128.75 Delivered Price:
cash Down Payment + Deposit:
Sub Total:
Deal#: 104961
Deal Type: Retail
Deal Date: 06/25/2024
Print Time: 05:18pm
JORGE IBARRA-BRAVO
Mileage:
$ 51,182.53
$ 24,128.75
$ 0.00
$ 75,311.28
$ 6,778.01
$ 41.75
$ 82,131.04
$ 0.00
$ 82,131.04
$ 0.00
$ 82,131.04
ATTACHMENT C
661 Garcia Avenue Pittsburg, CA 94565
Phone: 925-370-2144 Fax: 925-370-2087
Sell
To:
Ship Via
Towne Ford Sales
Jorge Ibarra-Bravo
643 Bair Island Rd Ste 300
Redwood City, CA 94063
Phone:
Tax !dent. Type
Will Call
Legal Entity
Vehicle Information:
2025 FORD PIU
Ship
To:
Quote Number:
Document Date:
Terms:
Payment Method:
Towne Ford Sales
Jorge Ibarra-Bravo
643 Bair Island Rd Ste 300
Redwood City, CA 94063
Phone:
Customer ID
Sales Person
PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Item No.
BK2019ITU20
FK0400ITU20
EX0011
SA31SP
SAK66D
ARGES2
ARGCH1
ARGS0D
ARGS0P
EB2DEDE-LEHR
STPKT105
PWAT-181-TW-GPS-B85
Description
Fairfax PD Patrol PIU 2
Front End Equipment
Setina PB450L4 lighted Push Bumper ION Trio R/B/W 20-23 Utility
Setina PBS PB300/400 Fender Wrap, 2020-25 Interceptor Utility OEM -66A
Patrol Power Harness Front Mt. Utility 2020+ (03-0211)
Whelen Siren Speaker 1 00W
Whelen Speaker Bracket-DJS Utility 2020+
Installation Charges
Side Equipment
OEM - 63B MIRROR BEAMS
Whelen Arges Profocus Remote Spotlight
Whelen, Arges Bail Mount Control Head
Whelen, Arges Driver Side Fender Mount Pl Utility 2020/21 Manufacturer
Name
Setina
Setina
Patrol Power
Whelen
Whelen
Labor Items
Whelen
Whelen
Whelen
Whelen, Arges Passenger Side Fender Mount Pi Utility 2020/21 Whelen Installation Charges
Roof Equipment
Whelen 54" Legacy Bar DUO WCX
Whelen, Lightbar Strap Kit, Fits 2020-23 Utility
Labor Items
Whelen
Whelen
-LEHRPIT#6 Panorama Antenna for Motorola APX8500 Multi- Panorama band/WiFi/GPS, 3-QMA
Quantity
9.5 2
1 5
Sales Quote
Unit Price
951.15
543.15
798.40
199.99
35.70 125.00
625.80
241.50
79.10 79.10
125.00
2,265.00
330.70
Page:
47824
6/25/2024
Net 30
66732
Mike McGee
Total Price
951.15
543.15
798.40
199.99
35.70 1,187.50
1,251.60
241.50
79.10 79.10
625.00
2,265.00
330.70
ATTACHMENT D
Town of Fairfax
Resolution No. 2024-
RESOLUTION 24-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX AUTHORIZING THE TOWN
MANAGER TO PURCHASE AND OUTFIT TWO POLICE DEPARTMENT PATROL VEHICLES (HYBRID) FOR AN AMOUNT NOT TO EXCEED $170,000
WHEREAS, the Town Council approved the adopted FY23-24 Town Budget, which includes funds for the purchase of necessary Town Vehicles for Fleet Electrification as outlined in the Field Equipment/Vehicle Replacement Fund 03-923-921; and
WHEREAS, the Town Council has set a goal of achieving 100% Zero Emissions Vehicle Sales in California by the year 2030, as adopted by resolution in November 2020, and in accordance with the Town Fleet Zero-Emissions Vehicle Policy adopted on November 1, 2023; and WHEREAS, the 2025 Ford Explorer PIU Hybrid has been identified as a suitable vehicle for the Police Department’s Patrol use; and
WHEREAS, two (2) 2025 Ford Explorer PIU Hybrids will be purchased through government and state bid pricing from Towne Ford and outfitted by our authorized vendor LEHR, with a quote for the two new vehicles, emergency equipment, and outfitting totaling approximately $164,262.08 including taxes; and WHEREAS, staff requests authority for an amount not to exceed $170,000 to account for any unforeseen pricing or installation charge changes; and
WHEREAS, the first 2025 Ford Explorer PIU Hybrid will replace a fully gas-operated 2014 Ford Taurus that is no longer serviceable, with maintenance costs over the past three years exceeding its current value and current pending repairs exceeding the vehicle's value; and WHEREAS, the second 2025 Ford Explorer PIU Hybrid will replace another fully gas-operated 2014 Ford Taurus that is no longer serviceable, with maintenance costs over the past three years exceeding its current value and current pending repairs exceeding the vehicle's value; and WHEREAS, the Fiscal Impact on the Field Equipment/Vehicle Replacement Fund 03-923-921 has an available total amount of $195,002 as approved by the Town Council in the adopted FY23-24 Town Budget, enhancing the efficiency and sustainability of the town’s fleet.
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Fairfax, California hereby authorizes the Town Manager to:
1. Purchase and outfit two (2) Police Department Patrol Vehicles (2025 Ford Explorer PIU Hybrids) for an amount not to exceed $170,000.
2. Appropriate $170,000 from the Field Equipment/Vehicle Replacement Fund (03-923-921) for this purchase.
3. Dispose of one of the outgoing 2014 Ford Taurus vehicles through public auction sale or by declaring it as junk and convert the other 2014 Ford Taurus into a non-patrol use vehicle.
The foregoing resolution was duly passed and adopted by the Town Council of the Town of Fairfax at a duly noticed meeting held in said Town on the 17th day of July 2024 by the following vote:
Town of Fairfax
Resolution No. 2024-
AYES:
NOES:
ABSENT:
ATTEST:
_________________________________ ______________________________
BARBARA COLER CHRISTINE FOSTER
MAYOR DEPUTY TOWN CLERK