FAIRFAX TOWN COUNCIL MEETING
STAFF REPORT
AGENDA ITEM #3
MEETING DATE July 17, 2024
PREPARED FOR Mayor and Town Council
PREPARED BY Loren Umbertis, Director of Public Works
SUBJECT Receive Proposed Five-Year Streets and Roads Improvement Plan Assuming Fairfax Voter Approved Bond Measure of Estimated $18 million
RECOMMENDATION
Staff recommends that the Town Council receive the report on the Proposed Five-Year Streets and Roads Improvement Plan, assuming a Fairfax voter-approved bond measure estimated at $18 million.
EXECUTIVE SUMMARY
This report outlines the Proposed Five-Year Streets and Roads Improvement Plan to be funded by an $18 million bond measure if approved by Fairfax voters, plus the approximately $2.5 million (approximately $500,000 annually) that the Town Council anticipated to spend in pay as you go road repairs for a total of approximately $20,531,616. It includes a list of high-priority streets targeted for repair and improvement, focusing on heavily utilized arterial roads and key collector streets. This plan aims to address the most critical road infrastructure needs within the available budget.
BACKGROUND
The Council has received several presentations regarding the condition of Fairfax roads and the limitations of the current budget, specifically on February 1, 2023, March 1, 2023, January 10, 2024, January 24, 2024, and May 8, 2024. These discussions highlighted the need for a substantial funding increase to address deteriorating road conditions effectively. Consequently, on June 5, 2024, Town Council directed staff to develop a bond measure proposal to raise up to $18 million dollars.
Fairfax's streets currently have a Pavement Condition Index (PCI) of 55 out of 100, ranking the lowest in Marin County. Previous budget allocations have proven insufficient to maintain, let alone improve, this score. The Department of Public Works has collaborated with Pavement Engineering Inc. (PEI) to devise a plan utilizing the potential bond funds.
ANALYSIS
Originally staff proposed a larger bond amount and Council selected a more modest $18 million bond amount, thus the focus is on rehabilitating main arterial routes (labeled candidate streets in the attached) and key collectors (labeled key routes in the attached) that serve all residents and visitors. The prioritized streets include:
1. Sir Francis Drake Boulevard
2. Bolinas Road (town limits to Broadway)
3. Center Boulevard (Pacheco to Pastori)
4. Broadway (Pacheco to Azalea)
5. Laurel (Cascade to Woodland)
6. Scenic (Manor to Redwood +)
7. Willow (Maple to Chester)
2 8. Porteous (Wood Lane to Town limits)
These routes are critical for daily commutes, emergency evacuations, and overall connectivity within and outside the town. The attached main arterial routes (labeled candidate streets in the attached) and key collectors (labeled key routes in the attached) documents provide a detailed breakdown of the specific segments, their current PCI, required treatments, and estimated costs.
Staff have determined that concentrating on these primary routes will yield the most significant benefit for the community, ensuring essential roads are kept in good repair while leveraging additional funding opportunities. (The lists of projects are not in any particular order of priority, and there is no guarantee that bond proceeds will be available for each of the listed projects). Ongoing efforts will continue to secure grants and collaborate with the County, MMWD, and the Transportation Authority of Marin (TAM) to supplement the bond funds. As grants or partner funds are secured, staff will return with additional updates to the Five-Year Plan to add streets as funds allow.
COMMUNITY OUTREACH
Several public meetings and presentations have been conducted to discuss the road conditions and proposed funding solutions, ensuring transparency and community involvement in the decision-making process. Feedback from these sessions has been integrated into the plan.
FISCAL IMPACT
The bond measure, if approved by voters, could raise up to $18 million for road repairs in Fairfax. This amount, while significant, is not sufficient to address all the town’s road infrastructure needs. Therefore, strategic prioritization and additional funding sources are essential components of the plan.
ATTACHMENTS
A. Main arterial routes (labeled candidate streets)
B. Key collectors (labeled key routes)
TOWN OF FAIRFAX
CANDIDATE STREETS FOR BOND MEASURE
MAJOR ROADS
Road Name Sec ID Begin Location End Location
FC
Length
(LF)
Width
(LF)
Area
(SF)
Current
PCI Est. Treatment Estimated Cost
SIR FRANCIS DRAKE BOULEVARD 10 TOWN LIMITS PACHECO AVENUE A 1,526 36 54,936 48 HEAVY REHAB $ 1,637,093 SIR FRANCIS DRAKE BOULEVARD 20 PACHECO AVENUE BANK STREET A 819 35 28,665 69 HEAVY REHAB $ 854,217 SIR FRANCIS DRAKE BOULEVARD 30 BANK STREET BROADWAY A 939 36 33,804 64 LIGHT REHAB $ 476,636 SIR FRANCIS DRAKE BOULEVARD 40 BROADWAY SAN MIGUEL COURT A 939 47 44,133 70 LIGHT REHAB $ 622,275 SIR FRANCIS DRAKE BOULEVARD 50 SAN MIGUEL COURT OAK TREE LANE A 870 35 30,450 75 LIGHT REHAB $ 429,345 SIR FRANCIS DRAKE BOULEVARD 60 OAK TREE LANE OAK MANOR DRIVE A 722 35 25,270 32 HEAVY REHAB $ 753,046 SIR FRANCIS DRAKE BOULEVARD 70 OAK MANOR DRIVE 1003' WEST OF OAK MANOR DRIVE A 1,003 45 45,135 29 HEAVY REHAB $ 1,345,023 SIR FRANCIS DRAKE BOULEVARD 80 1003' WEST OF OAK MANOR DRIVE 455' NORTH OF JUNE COURT A 1,053 35 36,855 38 HEAVY REHAB $ 1,098,279 SIR FRANCIS DRAKE BOULEVARD 90 455' NORTH OF JUNE COURT GLEN DRIVE A 795 60 47,700 87 LIGHT MAINT $ 65,349 SIR FRANCIS DRAKE BOULEVARD 100 GLEN DRIVE TOWN LIMITS A 1,302 45 58,590 83 LIGHT MAINT $ 80,268 9,968 405,538 $ 7,361,532
BOLINAS ROAD 10 BROADWAY PARK ROAD A 962 34 32,708 51 HEAVY REHAB $ 974,698 BOLINAS ROAD 20 PARK ROAD CASCADE DRIVE A 1,227 36 44,172 52 HEAVY REHAB $ 1,316,326 BOLINAS ROAD 30 CASCADE DRIVE 1120' SO. OF CASCADE DRIVE A 1,120 20 22,400 37 HEAVY REHAB $ 667,520 BOLINAS ROAD 40 1120' SO. OF CASCADE DRIVE 2200' SO OF CASCADE DRIVE A 1,080 20 21,600 22 RECON $ 1,768,824 BOLINAS ROAD 50 2200' SO OF CASCADE DRIVE TOWN LIMITS A 1,048 20 20,960 24 RECON $ 1,716,414 5,437 141,840 $ 6,443,782
CENTER BOULEVARD 20 PASTORI AVENUE 727' NORTH OF PASTORI AVENUE R 727 51 37,077 51 HEAVY REHAB $ 746,731 CENTER BOULEVARD 30 727' NORTH OF PASTORI AVENUE PACHECO AVENUE R 599 54 32,346 29 HEAVY REHAB $ 651,448 1,326 69,423 $ 1,398,179
BROADWAY 10a PACHECO AVE CLAUS DR C 828 60 49,680 61 HEAVY MAINT $ 1,272,802 BROADWAY 10b CLAUS DR BANK ST C 155 60 9,300 70 LIGHT REHAB $ 127,131 BROADWAY 20 BANK ST MERWIN AVENUE C 472 22 10,384 22 RECON $ 718,157 BROADWAY 25 MERWIN AVENUE AZALEA AVENUE C 402 22 8,844 36 HEAVY REHAB $ 226,583 BROADWAY 35A AZALEA AVENUE 50 FT. NW AZALEA AVE. C 50 22 1,100 69 LIGHT REHAB $ 15,037 BROADWAY 35B 50 FT NW AZALEA AVE. SIR FRANCIS DRAKE BLVD. C 340 22 7,480 49 HEAVY REHAB $ 191,638 2,247 86,788 $ 2,551,348
18,978 LF 703,589 SF $ 17,754,841
7/11/2024 Page 1 of 1
TOWN OF FAIRFAX
KEY ROUTES
Road Name Sec ID Begin Location End Location
FC
Length
(LF)
Width
(LF)
Area
(SF)
Current
PCI Est. Treatment Estimated Cost
LAUREL DRIVE 10 CASCADE DRIVE PINE ROAD C 950 14 13,300 69 LIGHT REHAB $ 181,811 LAUREL DRIVE 20 PINE ROAD WOODLAND ROAD C 1,382 18 24,876 57 LIGHT REHAB $ 340,055 2,332 38,176 $ 521,866
SCENIC ROAD MANOR ROAD ACACIA ROAD R 85 18 1,530 28 HEAVY REHAB $ 30,814 SCENIC ROAD 10 ACACIA ROAD TAMALPIAS ROAD A 625 24 15,000 49 LIGHT REHAB $ 211,500 SCENIC ROAD 20B BAY ROAD 200 FT W. BAY ROAD A 200 14 2,800 61 LIGHT REHAB $ 39,480 SCENIC ROAD 30 200' WEST OF BAY ROAD 400' NORTH OF REDWOOD ROAD A 922 15 13,830 49 HEAVY REHAB $ 412,134 SCENIC ROAD 40 400' NORTH OF REDWOOD ROAD REDWOOD ROAD A 458 14 6,412 87 LIGHT REHAB $ 90,409 SCENIC ROAD 60 TAMALPIAS ROAD UPPER SCENIC ROAD A 1,145 15 17,175 52 LIGHT REHAB $ 242,168 3,435 56,747 $ 936,096
WILLOW AVENUE 20 MAPLE AVENUE 912' NORTH OF MAPLE AVENUE C 912 20 18,240 18 HEAVY REHAB $ 543,552 WILLOW AVENUE 30 912' NORTH OF MAPLE AVENUE CHESTER AVENUE C 527 20 10,540 35 HEAVY REHAB $ 270,035 1,439 28,780 $ 813,587
PORTEOUS AVENUE 30 WOOD LANE TOWN LIMITS C 1,160 17 19,720 28 HEAVY REHAB $ 505,226 1,160 19,720 $ 505,226
#REF! LF #REF! SF $ 2,776,775