FAIRFAX TOWN COUNCIL MEETING
SUPPLEMENTAL STAFF REPORT
1 SUPPLEMENT TO AGENDA ITEM #17
MEETING DATE August 7, 2024
PREPARED FOR Mayor and Town Council
PREPARED BY Loren Umbertis, Director of Public Works
SUBJECT Supplement to Agenda Item #17 Adopt a Resolution Authorizing the Town Manager to Issue a Notice of Completion for the Rockridge Storm Drain Improvement Project
RECOMMENDATION
Administrative changes are noted in redline.
ATTACHMENT
Staff Report and Resolution
FAIRFAX TOWN COUNCIL MEETING
STAFF REPORT
SUPPLEMENT ATTACHMENT
AGENDA ITEM #17
MEETING DATE August 7, 2024
PREPARED FOR Mayor and Town Council
PREPARED BY Loren Umbertis, Public Works Director
SUBJECT Adopt a Resolution Authorizing the Town Manager to Issue a Notice of Completion for the Rockridge Storm Drain Improvement Project
RECOMMENDATION
Authorize the Town Manager to issue a Notice of Completion for the Rockridge Storm Drain Improvement Project
BACKGROUND
On March 26, 2024, the Town Council authorized the Town Manager to award the construction contract for the Rockridge Storm Drain Improvement Project to John Boylan Engineering Inc. The contract was approved at $40,700, with an additional project contingency of $4,070, totaling $44,770.
During the project, staff approved changes in the scope of work, resulting in a total project cost of $38,449.50$38,500, which is $ 2,250.502,200 under the original contract price.
DISCUSSION
The Rockridge Storm Drain Improvement Project was completed successfully and under budget. The project, initially estimated at $40,700 with a $4,070 contingency, resulted in a final cost of $38,449.50$38,500. The completion of this project addresses critical stormwater management needs in the Rockridge area and enhances the infrastructure's resilience.
Key points:
• Contract awarded for $40,700.
• Contingency of $4,070 approved, making the total budget $44,770. • Final project cost: $38,449.50$38,500, saving 2,250.50$2,200 or 5.5%.
Upon the recordation of the Notice of Completion, staff will proceed with final payments to John Boylan Engineering Inc.
FISCAL IMPACT
The project was completed at a cost of $38,449.50$38,500, which is approximately 5.5% under the original contract price of $40,700.
ATTACHMENTS
A. Notice of Completion
B. Resolution
SUPPLEMENT ATTACHMENT
RESOLUTION 24-
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX
DIRECTING THE ISSUANCE OF A NOTICE OF COMPLETION FOR THE ROCKRIDGE
STORM DRAINAGE IMPROVEMENT PROJECT
WHEREAS, on March 26, 2024, the Town Council authorized the Town Manager to award the construction contract for the Rockridge Storm Drain Improvement Project to John Boylan Engineering, Inc., at the total price of $40,700, with an additional project contingency of $4,070, making the total budget $44,770; and
WHEREAS, during the project, staff approved changes in the scope of work that ultimately resulted in the project having a total cost of $38, 449.5038,500, which is $2,250.50392 below the original contract price; and
WHEREAS, the project was completed successfully, coming in at 5.5% lower than the original contract price; and
WHEREAS, staff has received, reviewed, and approved all invoices associated with the work by John Boylan Engineering, Inc., for payment in full; and WHEREAS, the completion of this project addresses critical stormwater management needs in the Rockridge area and enhances the infrastructure's resilience; and NOW, THEREFORE, BE IT RESOLVED, that the Town Council of the Town of Fairfax hereby accepts the Rockridge Storm Drainage Improvement Project as complete and directs that a Notice of Completion be issued.
The foregoing resolution was duly passed and adopted by the Town Council of the Town of Fairfax at a duly noticed meeting held in said Town on the 7th Day of August 2024 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
___________________________ ________________________________ Barbara Coler, Mayor Christine Foster, Deputy Town Clerk