FAIRFAX TOWN COUNCIL MEETING
STAFF REPORT
AGENDA ITEM #1
MEETING DATE October 16, 2024
PREPARED FOR Mayor and Town Council
PREPARED BY Heather Abrams, Town Manager and Michael Vivrette, Finance Director SUBJECT Adopt Resolution Amending Annual Salary Schedule for Fiscal Year 2024-25 to Reflect Salary Range Adjustments Effective July 1, 2024 for all Positions, and Showing New Base Salaries Changed by Labor Agreements
RECOMMENDATION
Adopt the resolution amending the Annual Salary Schedule for Fiscal Year 2024-25.
DISCUSSION
CalPERS regulations require the Town Council to adopt a salary schedule each time there is an adjustment to pay ranges. In August and September 2024, the Council approved Memorandums of Understanding (MOUs) with the Service Employees International Union (SEIU) labor group, the Fairfax Police Association (POA), and the unrepresented employees of the Town. These agreements provided for Cost-of-Living Adjustments (COLAs) to employee’s base salary effective July 1, 2024, and July 1, 2025 for all groups, and July 1, 2026 for all groups (except SEIU). Included in today’s agenda is adoption of the Police Chief’s employment agreement, as well. CalPERS requires the salaries to be approved separately by the Council each time a change is made.
The Adopted Budget for FY24-25 includes appropriations for MOU salary adjustments.
The attached resolution reflects the COLA adjustments. The adjustments would be retroactive to July 1, 2024, in keeping with the MOUs.
FISCAL IMPACT
The COLAs are accounted for in the Town’s Budget planning process, no budget adjustment is necessary at this time.
ATTACHMENT
Resolution
RESOLUTION 24-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX AMENDING ANNUAL SALARY SCHEDULE FOR FISCAL YEAR 2024-25 TO REFLECT SALARY RANGE ADJUSTMENTS EFFECTIVE JULY 1, 2024, FOR ALL POSITIONS, AND SHOWING NEW
BASE SALARIES CHANGED BY LABOR AGREEMENTS
WHEREAS, CalPERS regulations require the Town Council to adopt a salary schedule; and WHEREAS, at duly noticed public meetings held on July 12, 2023, the Town Council adopted Resolution No. 23-39 Adopting an Annual Salary Schedule for Fiscal Year 2023-2024; and WHEREAS, at a duly noticed public meetings held on February 7, 2024, and April 3, 2024, the Town Council amended the schedule to add new positions and approve changes to the salary range of certain positions; and
WHEREAS, at a duly noticed public meeting held on August 10, 2024, the Town Council made changes to the Memorandum of Understanding (MOU), and adopted a resolution establishing wages and cost of living adjustments (COLAs) for the Fairfax Police Officer’s Association (FPOA) for the three-year period from July 1, 2024, through June 30, 2027; and
WHEREAS, at a duly noticed public meeting held on September 4, 2024, the Town Council made changes to the MOU, and adopted a resolution establishing wages and COLAs for the Service Employees International Union (SEIU) for the two-year period from July 1, 2024, through June 30, 2026; and
WHEREAS, at a duly noticed public meeting held on September 4, 2024, the Town Council made changes to the MOU and adopted a resolution establishing wages and COLAs for the Management and Confidential Employees and Part-time Employees the three-year period from July 1, 2024, through June 30, 2027; and
WHEREAS, at a duly noticed public meeting held on October 16, 2024, the Town Council made changes to the contract with the Chief of Police making changes and establishing wages and COLAs for the threeyear period from July 1, 2024, through June 30, 2027.
NOW, THEREFORE, BE IT HEREBY RESOLVED that the Town Council of the Town of Fairfax adopts the Annual Salary Schedule attached hereto and incorporated herein as Exhibit ‘A’, effective July 1, 2024.
The foregoing Resolution was duly passed and adopted at a Regular Meeting of the Town Council of the Town of Fairfax held in said Town on the 16th day of October 2024, by the following vote, to wit:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST
____________________________ ______________________________
BARBARA COLER CHRISTINE FOSTER
MAYOR DEPUTY TOWN CLERK
REPRESENTED EMPLOYEES: FT PT UNIT LOW HIGH LOW HIGH
TOWN MANAGER
DEP TOWN CLERK/ASST TO THE TOWN MGR FINANCE
1.00 - NOTE 1 20,545 20,545 246,535 246,535
PUBLIC WORKS DIRECTOR 1.00 0.00 MGMT 14,908 17,258 178,900 207,099 PLANNING & BUILDING DIRECTOR 1.00 0.00 MGMT 14,102 16,325 169,230 195,905 BUILDING OFFICIAL 1.00 0.00 MGMT 12,128 14,040 145,539 168,480 DEP TOWN CLERK/ASST TO THE TOWN MGR 1.00 0.00 MGMT 11,478 13,287 137,736 159,447 FINANCE DIRECTOR 1.00 0.00 MGMT 11,478 13,287 137,736 159,447 PRINCIPAL PLANNER 1.00 0.00 MGMT 9,806 11,352 117,676 136,224 CLIMATE ACTION COORDINATOR 0.50 0.00 MGMT 8,380 9,701 100,556 116,406 RECREATION AND COMMUNITY SERVICE MGR 0.00 0.70 MGMT 8,114 9,393 97,372 112,720 ACCOUNTANT II 1.00 0.20 MGMT 7,729 8,947 92,749 107,369 EVENTS AND VOLUNTEER COORDINATOR 0.00 0.50 MGMT 7,546 8,736 90,555 104,829 DEP TOWN CLERK/ADMIN ANALYST 1.00 0.00 CONF 7,153 9,129 85,831 109,545 ASSOCIATE PLANNER 2.00 0.00 MGMT 7,053 8,165 84,637 97,978 SENIOR MAINTENANCE WORKER 1.00 0.00 SEIU 5,896 7,525 70,754 90,301 MAINTENANCE WORKER III 1.00 0.00 SEIU 5,259 6,712 63,111 80,547 ADMINISTRATIVE ASSISTANT II 1.00 0.00 SEIU 4,974 6,349 59,692 76,183 MAINTENANCE WORKER II 1.00 0.00 SEIU 4,963 6,335 59,560 76,016 MAINTENANCE WORKER I 1.00 0.00 SEIU 4,725 6,030 56,696 72,360 POLICE CHIEF 1.00 0.00 NOTE 1 17,367 17,367 208,399 208,399 POLICE LIEUTENANT 1.00 0.00 POA 10,782 13,761 129,386 165,133 POLICE SERGEANT 1.00 0.00 POA 8,891 11,347 106,688 136,164 POLICE CORPORAL 1.00 0.00 POA 8,043 10,265 96,512 123,176 POLICE OFFICER 7.00 0.25 POA 7,473 9,537 89,674 114,450 POLICE SERVICES TECH/CSO 1.00 0.00 POA 5,926 7,563 71,111 90,757 DISPATCHER 6.00 1.00 POA 5,926 7,563 71,111 90,757
* * CHIEF BUILDING OFFICIAL/PW MGR - - MGMT 10,318 11,944 123,815 143,331 * * SENIOR PLANNER - - MGMT 8,819 10,209 105,827 122,508 * * BUILDING INSPECTOR - - MGMT 8,535 9,880 102,417 118,560 * * MANAGEMENT ANALYST
ASSISTANT TO THE TOWN MANAGER ASSISTANT
- - MGMT 7,731 8,950 92,775 107,399
* * MARKETING & COMMUNICATION SPECIALIST
CIALIST
- - MGMT 7,731 8,950 92,775 107,399
* * ACCOUNTANT I - - MGMT 6,677 7,729 80,120 92,749
* * ASSISTANT PLANNER - - MGMT 6,442 7,457 77,303 89,488 * * ADMINISTRATIVE ASSISTANT - - SEIU 4,866 6,210 58,391 74,524 OTHER PART-TIME EMPLOYEES: LOW HIGH
* * RET SPEC HELP SPECIAL PROJ - - 62.20 79.62
POLICE CADET - 0.75 27.25 34.88
FINANCE OFFICE ASSISTANT
POLICE CADET (2) ACCOUNTANT I/II(2) DISPATCHER (4)
0.10 18.72 - 21.67
TOTAL FULL-TIME EQUIVALENT (FTE) 34.50 3.50
HOURLY
NOTE: Certain elected positions: (5) COUNCILMEMBERS and (1) TREASURER are paid $300/mo Table includes all authorized positions including those which are frozen or vacant Salaries shown are "Base Wages" and do not include incentive, overtime, premium pay
note 1 - Employment Agreement * * Position not intened to be filled in the current fiscal year * Approved MOUs August/Sept 2024 which represent a 4.0 % COLA for Unrepresented Employee Group (Management, Confidential, some Parttime positions); a 5% COLA for SEIU & and a 6% COLA for FPOA
TOWN OF FAIRFAX
SALARY SCHEDULE
FOR FISCAL YEAR 2024/25
EFFECTIVE 07/1/25 (REV 10/16 * )
EXHIBIT A
FULL TIME EQUIV MONTHLY ANNUAL