FAIRFAX TOWN COUNCIL MEETING
STAFF REPORT
AGENDA ITEM 4.e
MEETING DATE January 9, 2024
PREPARED FOR Mayor and Town Council
PREPARED BY Loren Umbertis, Public Works Director
SUBJECT Adopt a Resolution for the Approval of the Notice of Completion for the Tamalpais/Berry Retaining Wall Repair and Road Re-stabilization Project
RECOMMENDATION
Adopt the resolution authorizing the Town Manager to issue a Notice of Completion for the Tamalpais/Berry Retaining Wall Repair and Road Re-stabilization Project.
DISCUSSION
On July 17th, 2024, the Town Council authorized the Town Manager to solicit bids and to award a contract for the reconstruction of a failed retaining wall at the intersection of Tamalpais and Berry Trail if received bids did not exceed $400,000. The Town received multiple bids for the project and the project was awarded to RWR Construction Inc for a total price of $252,836. The Contract was executed on September 13, 2024.
Staff approved $27,055 in additive change orders for the project related to changing from wood-lagging wall to a concrete wall ($24,985) which will improve the longevity of the wall which is important due to the proximity of a critical Marin Municipal Water District Pump Station facility, in addition there was a small change order for replacing the asphalt ($2,070). RWR’s project scope was completed by the end of November 2024 for a total cost of $277,821.
The Work was substantially completed prior to the onset of winter rains which, had the wall not been in place, could have led to significant complications or additional erosion or increased damage to the street.
Upon the recordation of the Notice of Completion, staff will make final payments to RWR, Inc for their work.
FISCAL IMPACT
The total project cost was $277,821, which represents approximately a 9.88% increase in cost over original contract, which is very positive given the accelerated pace of design and construction.
ATTACHMENT
A. Notice of Completion
B. Resolution
ATTACHMENT A
WHEN RECORDED RETURN TO
Department of Public Works
Town of Fairfax
142 Bolinas Road
Fairfax, CA 94930
(Space above this line for recorder's use only- Record without fee per Government Code Section 27383)
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the undersigned Town of Fairfax, 142 Bolinas Road, owners, caused certain construction work to be performed within the County of Marin, which work is generally described as follows (including address):
The Tamalpais Road and Berry Trail Retaining Wall and Road Rehabilitation Project. Project includes reconstruction of 120 linear feet of retainin wall and associated road repavement.
That the contract for the performance of such work was awarded to RWR Construction, Inc and that said work was completed on the 13th day of December, 2024, and that said RWR Construction, Inc., was the contractor.
This notice is given pursuant to Section 3094 and 3129 of the Civil Code of the State of California.
This is to certify that the Notice of Completion above is hereby authorized by minute action of the Town Council of the Town of Fairfax on January 9, 2025, and owner consents to recordation thereof by its duly authorized officer.
TOWN OF FAIRFAX
A MUNICIPAL CORPORATION
I declare under penalty of perjury that the information is true and correct.
BY
Loren Umbertis
Public Works Director
Dated:
ATTACHMENT B
RESOLUTION 25-
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF FAIRFAX
DIRECTING THE ISSUANCE OF A NOTICE OF COMPLETION FOR THE TAMALPAIS BERRY
RETAINING WALL AND RESTABILIZATION PROJECT
WHEREAS, on July 17, 2024, the Town Council authorized the Town Manager to solicit bids and award a contract for the reconstruction of a failed retaining wall at the intersection of Tamalpais Road and Berry Trail, provided the total cost did not exceed $400,000; and WHEREAS, the Town received multiple bids, and the project was awarded to RWR Construction, Inc. for the total contract amount of $252,836, with the contract executed on September 13, 2024; and WHEREAS, staff approved change orders totaling $27,055, including $24,985 to upgrade from a woodlagging wall to a concrete wall to ensure greater longevity, given the wall’s proximity to the Marin Municipal Water District Pump Station, and $2,070 for a minor overage in asphalt replacement; and WHEREAS, the project was substantially completed by the end of November 2024, prior to the onset of winter rains, mitigating potential erosion, complications, or further damage to the roadway; and WHEREAS, the final total project cost was $279,891, representing a 10.7% increase over the original contract price, and staff has reviewed and approved all associated invoices submitted by RWR Construction, Inc.;
NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Fairfax hereby:
1. Accepts the work completed by RWR Construction, Inc. for the Tamalpais/Berry Retaining Wall and Road Re-stabilization Project as complete; and
2. Directs the Town Manager to issue a Notice of Completion for the project.
The foregoing resolution was duly passed and adopted by the Town Council of the Town of Fairfax at a duly noticed meeting held on January 9, 2025, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
______________________________
LISEL BLASH
MAYOR
ATTEST
_______________________________
CHRISTINE FOSTER
DEPUTY TOWN CLERK