TOWN COUNCIL MEETING
STAFF REPORT
AGENDA ITEM 4.d
MEETING DATE February 5, 2025
PREPARED FOR Mayor and Town Council
PREPARED BY Anne Mannes, Recreation and Community Services Manager SUBJECT Receive Fairfax Department of Recreation and Community Services Quarterly Financial October - December report
RECOMMENDATION
Receive and file the RCS Department Q4 Report for FY 2024-25
SUMMARY
The Q4 Report for FY 2024-25 covers the period from October 1 – December 31, 2024, and presents news, accomplishments and goals.
BACKGROUND
The Recreation and Community Services Department serves the Fairfax population and beyond. It provides all age groups with programs, events, and opportunities to rent Town facilities for gatherings and cultural events. Revenue is generated through our hybrid funding model of fee for service, suggested donation, facility rental fees and fundraising. Measure A helps fund our parks and the Special Tax Purpose; Measure F helps fund youth and senior recreation.
DISCUSSION/ANALYSIS
Every quarter the Council receives a report on the Town’s recreational activities. The attached summary report covers the October - December programs:
• Quarterly Financial (reviewed by Finance Director Michael Vivrette) • Revenue Detail and additional summary
This Fall, Fairfax Recreation hosted several classes and received rental income from our birthday party rentals and its partnership programs, including a new partnership with Ross Valley Breakers that will boost our overall rainy season revenue for the Pavilion (note: revenue increase from RVB will appear in the Q1 report May 2025). Additionally, we hosted several events including our annual 90+ and better celebration, Menorah Lighting, and the Fairfax Craft Faire, our main fundraising event of the year.
We served nearly 2,000 residents and beyond this quarter with a variety of classes, events and activities. The quarterly revenue increased by approximately 25% compared to Q4 in FY 23-24 October was a busy month with several activities to note:
• We held an honorary presentation to Town Council celebrating the 10 year anniversary of Age Friendly Fairfax with a special video.
• We did outreach to 43 residents and served 23 Fairfax 90 and better residents with a gift bag delivery celebration on October 19.
• On October 16th we hosted 100 people in coordination with Wayfinder Bookshop the Pulitzer Prize Award Winning Author Hernan Diaz in the Pavilion to promote his book “In the Distance.” • The Wall Property Ribbon Cutting celebration also took place with over 150 people attending including the tribals elders of Graton Rancheria.
• At the October PARC meeting, muralist, Karrie Hovey, was selected, and will be painting a mural on panels that will then be adhered to the retaining wall along Broadway. • Archie Williams High School student Felix Shuldiner was selected by PARC to serve as honorary “Mayor for the Day” at the October 16th Town Council meeting. • PARC nominated Sandy Adler Killen as Fairfax 2024 “Citizen of the Year” for her contributions to humanity. Sandy was honored at the October 16th and December 4th Town Council meetings.
In November and December, we held a few new camps/classes along with our regular ongoing programs and honored our annual traditions that trend upwards each year with strong attendance (detailed in revenue attachment). Some highlights include:
• Adventures in Legos with Playwell for Thanksgiving Break- our first ever holiday break camp serving all Fairfax resident kids/families (13 sign ups with a max of 16) • Open Run with Ballfax on November 22
• Menorah Lighting on December 26 with 150 participants • Fairfax Craft Faire on December 14 with approximately 45 vendors including youth (we received nearly 90 applications this year).
• At the November PARC meeting, PARC approved the addition of a “tot lot” play space area within the parameters of the Peri Park Playground area. Additionally, PARC considered outdoor fitness equipment near the basketball courts. These would consist of ADA compliment rudimentary workout bars/equipment.
FISCAL IMPACT
None.
ATTACHMENTS
October - December 2024 Reports
Town of Fairfax
Recreation & Community Services
Quarterly Financial Report - Camps & Classes
4 Q Oct Nov Dec 2024
3rdQ 24 4thQ 24 1stQ 25 2ndQ 25 TOTAL
REVENUE
Camp fees * $ 17,560.00 $ 3,375.00 $ 20,935.00
Classes * 2,575.00 6,425.00 9,000.00
Partnership & Facility Rentals 300.00 1,898.00 2,198.00 Birthday Party Rentals 660.00 2,680.00 3,340.00
Donations and Fundraising 3,197.00 8,350.00 11,547.00
Total Revenues 24,292.00 22,728.00 47,020.00
EXPENSES
Personnel
RCS Staff 22,827.59 21,674.27 44,501.86
AIR Collaborative Stipends -
Camp Leader -
Counselor -
Counselor in Training (CIT) 300.00 300.00
Skate Camp -
Art and Nature 1,925.00 1,925.00
Spanish Camp -
Soccer Camp 700.00 700.00
Ballfax Camps 8,701.00 8,701.00
Toddler Music 624.00 768.00 1,392.00
Age Friendly Yoga 4,725.00 4,860.00 9,585.00
Age Friendly Dance -
Outdoor Yoga -
New Parents and Babies 720.00 660.00 1,380.00
Chi Gong 931.00 694.00 1,625.00
Full Body Fitness -
Dodgeball Nights -
Tot's Open Gym -
Ballfax Sports Club/Adult Basketball 77.00 4,326.00 4,403.00 Family Days/Misc/Other 900.00 726.00 1,626.00
Teen Open Mic/Programs -
Total Personnel 42,430.59 33,708.27 76,138.86
Materials and Supplies
Art Supplies & Other 547.17 117.95 665.12
Event and Activity Costs 3,331.00 3,104.00 6,435.00
Camp t-shirts/other costs 696.00 696.00
Miscellanous 458.00 458.00
Active Net Fees (6.25%) * 1,258.44 612.50 1,870.94
Total Materials & Supplies 5,832.61 4,292.45 10,125.06
Total Expenses 48,263.20 38,000.72 86,263.92
Net Revenues/(Expenditures) (23,971.20) (15,272.72) (39,243.92)